HomeMy WebLinkAboutResolution No. 2023-013 A Resolution of the City Council of the City of Arlington, Washington, Declaring that the Purchase of Surplus Snow Removal Equipment for the Arlington Municipal Airport.. RESOLUTION NO. 2023-013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON, DECLARING
THAT THE PURCHASE OF SURPLUS SNOW REMOVAL EQUIPMENT FOR THE ARLINGTON
MUNICIPAL AIRPORT IS A PURCHASE INVOLVING SPECIAL MARKET CONDITIONS AND
AUTHORIZING NEGOTIATION WITH THE SUPPLIER OF THE EQUIPMENT
WHEREAS, the City of Arlington is obligated to follow competitive bidding statutes
except in certain circumstances defined by state law when competitive bidding is not feasible or
in the best interests of the city; and
WHEREAS, when competitive bidding is not feasible or in the best interests of the City
RCW 35.23.352 requires written findings to that effect; and
WHEREAS,the City Council of the City of Arlington wishes to make written findings in
support of its decision to purchase certain equipment subject to special market conditions; and
WHEREAS, certain used snow removal equipment has been identified as available for
sale that fits the specific needs of the City at a very favorable price and may be sold before the
City could complete a formal bidding process; and
WHEREAS, RCW 39.04.280(1) provides a "special facilities or market condition"
exception from competitive bidding requirements for purchases of materials, supplies, or
equipment; and
WHEREAS, although the term "special facilities or market condition" is not defined in
the statute,the Municipal Research and Services Center (MRSC) has opined that used
equipment offered at a very favorable price combined with the risk it could be sold before a
municipality has a chance to complete the bidding process constitutes a special market
condition; and
WHEREAS, City staff along with the concurrence of the City Attorney is requesting the
City Council to invoke the "special market conditions" exception to competitive bidding to
proceed with the purchase of the used snow removal equipment;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
1. Findings. The City Council finds as follows:
a) Currently the Arlington Airport has no Airport specific dedicated snow removal
equipment. The equipment currently utilized does not meet demands of Airport
Snow Removal efforts given increasing snow events in the region.
RESOLUTION NO. 2023-013 1
b) The Surplus equipment is located in Seattle and as such has significantly reduced
shipping and logistical costs.
c) This equipment, while older, has significantly lower times and usage per unit vs
typical type and condition. This type has been the standard of the industry for years
and has proven to be very durable and reliable.
d) The equipment has been inspected by Airport and M&O staff and found to be viable
and in remarkable condition vs comparable equipment in the USA market.
e) The equipment would provide a significant savings in labor hours during snow events.
f) The equipment represents significantly lower costs and use times (wear and tear) and
better condition overall than comparable equipment available or recently sold or
surplused.
2. Based on the foregoing findings, the City Council hereby declares that the
proposed purchase of the Surplus Snow Removal Equipment is a purchase involving special
market conditions within the meaning of RCW 39.04.280 and the City's financial policies.
Pursuant to RCW 39.04.280(1)(b) competitive bidding shall be waived and City staff is hereby
authorized to negotiate with King County International Airport, for the purchase of the
equipment at the estimated total cost of$27,871.25.
APPROVED by the Mayor and City Council of the City of Arlington this 2nd day of
October, 2023.
CITY OF ARLINGTON
Barbara Tolbert, Mayor
ATTEST:
Wendy Van der Meersche, City Clerk
APPROVED AS TO FORM:
Stev J. a e, City Attorney
RESOLUTION NO. 2023-013 2