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HomeMy WebLinkAbout12-06-10 Council Meeting Arlington City Council December 6, 2010 - 7 PM City Council Chambers 110 E. Third SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER / PLEDGE OF ALLEGIANCE/ROLL CALL APPROVAL OF THE AGENDA SWEARING IN: -Bruce Stedman, Fire Chief INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PUBLIC COMMENT For members of the public to speak to the Council regarding matters NOT on the agenda. Please limit remarks to three minutes CONSENT AGENDA 1. Minutes of the Nov.15, regular meeting and the Nov. 29th joint meeting ATTACHMENT A 2. Accounts Payable PUBLIC HEARING UNFINISHED BUSINESS NEW BUSINESS 1. Adopt 2011 Budget ATTACHMENT B 2. ASD Pioneer Grade School and High School Critical Area ATTACHMENT C Protection Easements 3. Acceptance of Right-of-Way & Utility Easements for Spectrum ATTACHMENT D Final Short Plat Zoning Permit (File No. PLN20100029) DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COUNCIL MEMBER REPORTS – OPTIONAL EXECUTIVE SESSION RECONVENE ADJOURNMENT To download all attachments, click here DRAFT Page 1 of 4 Council Chambers 110 East Third November 15, 2010 City Council Members Present by Roll Call: Dick Butner Sally Lien, Scott Solla, Marilyn Oertle, Chris Raezer, Linda Byrnes, and Steve Baker Council Members Absent: There were no Council members absent. City Staff Present: Mayor Larson, Allen Johnson, Kristin Banfield, Jim Chase, Police Jim Kelly, Eric Scott, Kris Wallace, David Kuhl, Todd Hall, Fireman Tom Cooper, Jan Bauer, Steve Peiffle – City Attorney Also Known to be Present: Walt Riebe, Gale Fiege – The Everett Herald, Tom Barry, Carolyn Erickson, Sarah Arney – North County Outlook, Kirk Boxleitner – Arlington Times, and Kari Ilonummi In the absence of Mayor Larson, Mayor Pro Tem Steve Baker called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed. APPROVAL OF THE AGENDA Marilyn Oertle moved to approve the Agenda. Sally Lien seconded the motion which passed with a unanimous vote. PUBLIC COMMENT There was no one in the audience who wished to speak to matters not on the Agenda. Marilyn Oertle moved to approve the Consent Agenda, as presented. Sally Lien seconded the motion, which passed with a unanimous vote, approving the following Consent Agenda items: APPROVAL OF THE AGENDA 1. Minutes of the November 1 & 8, 2010 meetings 2. Accounts Payable Claims Checks #71565 through #71704 and Electronic Payments #EFT dated November 15, 2010 for $927,218.23. 3. Planning Commission Appointment ~ D. Mathieson to 4-1-2015 4. Employment contract with B. Stedman 5. Resolution Adopting Park Naming Policy Newly appointed Planning Commissioner Dave Mathieson introduced to the Council and City Staff. PUBLIC HEARING With the use of a power point presentation Finance Director Jim Chase reviewed the requested Draft 2010 Budget. 2011 Budget The Public Hearing was opened at 7:08PM. Tom Baynan, 360 474 9733, Arlington, asked whether the money taken from the City had been recovered; he was also concerned about any future additional rate increases. The Public Hearing was closed at 7:10PM, and Mr. Chase then answered Council questions. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting DRAFT November 15, 2010 Page 2 of 4 No action was taken, and the 2011 Budget will come before the Council on December 6, 2010. With the use of a power point presentation Public Works Director Jim Kelly reviewed the requested Stormwater Rate Increase, specifically addressing each of the two proposed rate increase scenarios. Mr. Kelly also presented additional information which had been requested at the last meeting on the topic of the results stormwater utility rate increases would have on typical Arlington businesses. Stormwater Rate Increase The Public Hearing was opened at 7:25PM. Tom Baynan asked if the CPI is based on national or local numbers. Mr. Chase addressed his question. Donna Larson 135 North Dunham, Arlington, noted the scenario that she preferred as an Arlington citizen and spoke in regard to those who would be addressing an annual budget. She dislikes the term CPI and would the Council to look to some other means. Also noted by Ms. Larson was the dinner Bistro expense which occurred in the process of hiring Arlington’s new fire chief. Tom Barry 307 North Olympic Avenue, Arlington, asked about charge for stormwater rates in his particular business, and he inquired about the low number of the CPI. Mr. Kelly answered these and several other questions, as well. Tom Baynan stated that the reasons citizens don’t attend Council meetings is because their problems are not considered. He asked about the raising of taxes now that the Emergency Management ballot measure had passed. Council members and staff noted that the EMS measure had not passed and then they addressed his questions and concerns. The Public Hearing was closed at 7:39PM. Mr. Kelly then answered Council questions. Dick Butner addressed the audience regarding the Council’s specific concern for Arlington citizens in situations such as unfunded mandates, in this case on the subject of the scenario that would be the easiest impact on Arlington’s citizens. Dick Butner moved to authorize the staff to prepare an Ordinance raising the Stormwater Utility rates, based on Scenario #2 for presentation and adoption at the December 6, 2010 Council Meeting, pending final approval by the City Attorney. Sally Lien seconded the motion that passed with a unanimous vote. Linda Byrnes Scott Solla, Chris Raezer, and Sally Lien spoke in support of Arlington’s need for action and/or the choice of Scenario #2. Chris Raezer moved to amend the motion to cap the CPI at 2%. Linda Byrnes seconded the motion which passed with a unanimous vote. With the use of a power point presentation Community Development Director David Kuhl addressed the requested Thompson Annexation. Thompson Annexation The Public Hearing was opened at 7:59PM and with no one wishing to speak, the Public Hearing was immediately closed. Marilyn Oertle moved to accept the 60% Petition to Annex for the Thompson Annexation (File PLN20100015) and approve the Resolution directing staff to prepare and forward the required application packet to the Snohomish County Boundary Review Board. Dick Butner seconded the motion that passed with a unanimous vote. Minutes of the City of Arlington City Council Meeting DRAFT November 15, 2010 Page 3 of 4 With the use of a power point presentation Mr. Kuhl addressed the Hilltop Sports Annexation, locating the area and providing other pertinent area information. Hilltop Annexation The Public Hearing was opened at 8:04PM. Mr. Tom Barry, representing Hilltop Sports, gave added information on future plans for the requested area of annexation. He asked for Council approval. The Public Hearing was closed at 8:05PM. Marilyn Oertle moved to accept the 60% Petition to Annex for the Hilltop Annexation (PLN20100004) and approve the Resolution directing staff to prepare and forward the required application packet to the Snohomish County Boundary Review Board. Scott Solla seconded the motion that passed with a unanimous vote. Associate Planner Todd Hall noted the revised amendments as distributed at tonight’s meeting and read the portion of the Amendment that had been changed. Proposed Minor Land Use Code Amendments The Public Hearing was opened at 8:09PM, and with no one wishing to speak, the Public Hearing was immediately closed. Mr. Peiffle requested that the motion contain “subject to review by the City Attorney”. Marilyn Oertle moved to approve the amended Land Use Code amendments as presented by Community Development staff and recommended for approval by the Planning Commission, subject to the review of the City Attorney. Sally Lien seconded the motion that passed with a unanimous vote. There was no Unfinished Business. UNFINISHED BUSINESS NEW BUSINESS Mr. Jim Kelly addressed the four areas of the requested utility easements. Utility Easements Dick Butner moved to accept and approve the Wells stormwater utility Easement, Hilltop sewer utility easement, Gray 1 Washington sewer utility easement and Thompson sewer utility easement and authorize the City Attorney to draft the appropriate easement document for signature by the property owners. Sally Lien seconded the motion that passed with a unanimous vote. Mr. Kelly spoke to the 170 170th Street Dedication th Street Dedication, giving its location and reasons for the request. He then answered Council questions. Scott Solla moved to accept and approve the dedicated Right of Way from the Stillaguamish Tribe of Indians for 170th Street NE and authorize the City Attorney to draft appropriate easement document for signature by the property owner. Dick Butner seconded the motion that passed with a unanimous vote. With the use of a power point presentation Mr. Jim Chase reviewed calculations for the Property Taxes and reasons for the requested increase. Throughout the presentation Mr. Chase answered Council questions. Linda Byrnes spoke in support of the Resolution, giving reasons for her support. Resolution Setting 2011 Property Tax Levies Marilyn Oertle moved to adopt the Resolution, as presented. Sally Lien seconded the motion that passed with a unanimous vote. Minutes of the City of Arlington City Council Meeting DRAFT November 15, 2010 Page 4 of 4 Airport Manager Rob Putnam spoke to the surplus property. Resolution Declaring Certain Airport Property Buildings as Surplus Linda Byrnes moved to authorize the Mayor to sign the resolution to surplus the structure on the Grow and Cornehl properties. Sally Lien seconded the motion that passed with a unanimous vote. Mr. Allen Johnson stated that our new Fire Chief would be sworn in on December 6. Acting Chief Tom Cooper provided information on the recent Egg Farm fire. He then answered Council questions. INFORMATION The annual employee breakfast will be December 16. With Mayor Larson not present, there was no Mayor’s Report. MAYOR’S REPORT Marilyn Oertle and Linda Byrnes gave brief reports, while Dick Butner, Sally Lien, Scott Solla, Chris Raezer had nothing to report at this time. COUNCIL MEMBER REPORTS – OPTIONAL EXECUTIVE SESSION City Attorney announced that there would be no need for an Executive Session. With no further business to come before the Council, the meeting was adjourned at 8:45PM. ____________________________ Steve Baker, Mayor Pro Tem Page 1 of 3 Recorded by Julie Davis CASCADE VALLEY HOSPITAL BOARD of COMMISSIONERS, ARLINGTON CITY COUNCIL, and ARLINGTON PUBLIC SCHOOLS BOARD of DIRECTORS JOINT MEETING MINUTES Monday, November 29, 2010, 6:30 pm Council Chambers – City Hall The Cascade Valley Hospital Board of Commissioners, the Arlington City Council, and the Arlington Public Schools Board of Directors held a joint meeting on November 29, 2010 in the Council Chambers, City Hall, 110 E Third Street, Arlington, WA, to discuss matters of mutual interest. The City of Arlington hosted, and Mayor Pro Tem Steve Baker, called the meeting to order at 6:30 pm. He welcomed all who were present. In attendance: Cascade Valley Hospital Commissioners: Tina Davis, Tim Cavanagh, John Meno, and Steve Peterson CVH Administrator: Clark Jones City of Arlington Council Members: Dick Butner, Scott Solla, Linda Byrnes, Steve Baker, Sally Lien, Marilyn Oertle, and Chris Raezer City Administrator: Allen Johnson Arlington Public Schools Board Members: Jeff Huleatt, Kay Duskin, Ursula Ghirardo, and Bob McClure Student Advisors: Claire Logan and Sara Deeter Superintendent: Kristine McDuffy Cascade Valley Hospital Commissioner Margo Powell, Arlington Public Schools Board Member Jim Weiss, and Mayor Margaret Larson were absent and excused. Also present were Arlington School District staff members Sid Logan, Diane Kirchner-Scott, Mike Johnson, and Julie Davis, City of Arlington staff members Chris Badger, Kristin Banfield, Nelson Beazley, Jim Chase, Tom Cooper, Paul Ellis, and Steve Peiffle, and Cascade Valley Hospital staff member Heather Logan. Guests: Jim Rankin (Retired Fire Chief), Kerry Munnich (Relay for Life) Joint Meeting Minutes Hospital Commission, City Council, and School Board Monday, November 29, 2010 Page 2 of 3 Recorded by Julie Davis Arlington Public Schools The flag salute was conducted. GENERAL UPDATES Arlington Public Schools Dr. Kristine McDuffy, Superintendent, shared a brief PowerPoint and remarks about the District’s strategic and aligned planning, its progress and how that progress is measured, and some of the challenges being faced. She outlined the District’s five focus goals and noted that the Strategic Plan, adopted by the Board in June, is available on the School District’s website or upon request. Cascade Valley Hospital Mr. Clark Jones, CVH Administrator, provided an update on the Hospital’s remodeling project, noting that it should be completed by February 15. He also shared remarks about the Smokey Point Clinic partnership and the plans for a new building, the partnership with Skagit Valley Hospital, and the electronic health records project. City of Arlington Public Schools Allen Johnson, City Administrator, anticipates that the Council will adopt the 2011 budget at the December 6 meeting. He noted that sales tax is a primary source of revenue for the City and Walmart, JoAnn Fabrics, and Dwayne Lane moving into the area should make a significant difference. The City’s new Fire Chief, Bruce Stedman, will be sworn in at the December 6 Council meeting. Mr. Johnson shared remarks and his thanks to outgoing Fire Chief, Jim Rankin, for many years of dedicated service. Mr. Johnson provided brief comments about various City projects and noted that online bill paying was launched this week. He also commented on the City’s snow response. He then introduced the new Police Chief, Nelson Beazley, who shared a few remarks. EMERGENCY MANAGEMENT Chris Badger, Emergency Management Coordinator, provided a summary of the Emergency Management efforts and progress this year. A multi-agency “Functional” Earthquake Exercise will be May 18, 2011. Council and Board members shared comments in support of these efforts. Kristine McDuffy, Allen Johnson, and Clark Jones recognized Jim Rankin for his exceptional leadership in the emergency management partnership. Mr. Rankin shared a few remarks. Allen Johnson reminded the groups of the terms of the Tri-Agency Inter-Local Agreement for Emergency Management & Coordination. Joint Meeting Minutes Hospital Commission, City Council, and School Board Monday, November 29, 2010 Page 3 of 3 Recorded by Julie Davis Arlington Public Schools CITY/SCHOOL/HOSPITAL JOINT VENTURE CONVERSATIONS Paul Ellis, Capital Projects Manager for the City of Arlington, and Sid Logan, Executive Director of Operations for Arlington Public Schools, are beginning to explore opportunities for joint ventures such as grounds maintenance, snow removal, janitorial services, trash pick-up, summer help for special projects, shredding service, trainings (CPR, First Aid, etc.), purchasing supplies together to increase buying power, and many other possibilities. EMS LEVY Kristin Banfield noted that the EMS levy failed by 41 votes. They will be looking to run it again in April. The current levy expires December 2011. There was discussion about some of the issues that may have led voters to vote “no”. Barbara Tolbert added a few remarks and statistics. RELAY FOR LIFE Kerry Munnich, Event Chair for Arlington Relay for Life, provided a recap on the June 2010 event. Almost $234,000 was raised, making Arlington the number one rookie event in the nation. This year’s event will be June 4-5 and will, again, be held at Arlington High School. There are 31 teams already signed up! Next Joint Meeting • April 11, 2011 School District Hosts ADJOURN With no further business to come before the group, Marilyn Oertle moved to adjourn. Sally Lien seconded the motion and the meeting was adjourned at 7:44 pm. _______________________________________ _________________________________________ Dr. Jeff Huleatt, President Dr. Kristine McDuffy, Superintendent Arlington Public Schools Board of Directors Arlington Public Schools _______________________________________ _________________________________________ Ms. Margaret Larson, Mayor Mr. Steve Peterson, Board Secretary City of Arlington Cascade Valley Hospital Board of Commissioners City of Arlington Council Agenda Bill AGENDA ITEM: New Business #1 ATTACHMENT B COUNCIL MEETING DATE: December 6, 2010 SUBJECT: Proposed Ordinance No. 2010-xxx adopting 2011 budget DEPARTMENT OF ORIGIN: Executive, Allen Johnson 403-3443 Finance, Jim Chase 403-3422 ATTACHMENTS: Ordinance No. 2010-xxx adopting 2011 budget EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: City Attorney has reviewed this ordinance. DESCRIPTION: The City Council is requested to adopt the 2011 budget. By State Law, the budget must be adopted by December 31, 2010. Total proposed expenditure budget is $41,684,125 and covers all facets of City operations, maintenance and operations, capital, debt service, and transfers. HISTORY: City Council goals and priorities were established at the January 2010 mini-retreat. Departmental requests were submitted and City Administrator and Finance Director reviewed with the department heads. A proposed preliminary budget was presented to the City Council on October 4, 2010. City Council workshop was held on October 11, 2010. The Mayor’s preliminary budget was presented to the City Council on November 1, 2010. An additional workshop was held on November 8, 2010. A Public Hearing on the 2011 property tax levy was also held on November 1, 2010 with adoption on November 15, 2015. A Public hearing on the budget was held on November 15, 2010. ALTERNATIVES: 1. Table for additional review. RECOMMENDED ACTION: The City Council is requested to adopt the budget at their December 6, 2010 meeting. ORDINANCE NO. 2010-xxx AN ORDINANCE ADOPTING THE CITY OF ARLINGTON BUDGET FOR THE YEAR 2011. WHEREAS, subsequent to due notice and public hearing thereon, the City Council of the City of Arlington has approved the annual budget for the year 2011; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON DO ORDAIN AS FOLLOWS: Section One.The following expenditures budget containing the totals set forth for each fund for the year 2011 is hereby adopted. BEGINNING ENDING FUND FUND FUND BALANCES REVENUES EXPENDITURES BALANCES GENERAL FUND $1,016,700 $13,124,575 13,854,225$ 287,050$ STREETS MAINTENANCE FUND 1,000 1,079,300 1,054,800 25,500 PROGRAM DEVELOPMENT FUND 100,000 1,000 40,025 60,975 GROWTH FUND 3,700,000 350,000 0 4,050,000 EMERGENCY MEDICAL SERVICES FUND 100,000 2,425,720 2,443,120 82,600 STREAM CORRIDOR RESTORATION FUND 20,000 12,250 17,000 15,250 LODGING TAX FUND 110,000 62,000 102,210 69,790 CEMETERY IMPROVEMENT FUND 20,000 223,575 214,770 28,805 LID #21 0 67,100 65,000 2,100 REET 1 FUND 120,000 152,000 139,270 132,730 REET 2 FUND 0 356,000 351,160 4,840 CAPITAL FACILITIES/BUILDING FUND 800,000 12,200 719,250 92,950 TRANSPORTATION IMPROVEMENT FUND 141,000 1,487,600 1,483,800 144,800 PARK IMPROVEMENT 225,000 500 152,000 73,500 WATER / SEWER FUND 1,490,000 8,331,500 7,438,605 2,382,895 AIRPORT FUND 620,000 3,129,050 3,706,945 42,105 WATER IMPROVEMENT FUND 3,700,000 861,000 1,887,550 2,673,450 SEWER IMPROVEMENT FUND 2,600,000 278,000 755,525 2,122,475 PUBLIC WORKS-UTILITIES ADMINISTRATION FUND 52,000 590,500 558,150 84,350 WWTP IMPROVEMENT 1,000,000 2,350,000 3,177,500 172,500 SURFACE WATER CIP FUND 76,800 635,665 632,500 79,965 AIRPORT RESERVE FUND 285,300 770,100 0 1,055,400 W/S REV BOND RESERVE 479,250 0 0 479,250 STORMWATER MANAGEMENT FUND 100,000 955,174 503,450 551,724 AIRPORT CIP 748,800 786,500 797,700 737,600 EQUIPMENT RENTAL MAINT & OPERATIONS FUND 20,000 315,760 296,460 39,300 EQUIP RENTAL DEPREC (REPLACEMENT) FUND 220,000 313,850 71,550 462,300 PUB WORKS MAINTENANCE & OPERATIONS FUND 130,000 1,258,810 1,209,060 179,750 CEMETERY ENDOWMENT FUND 180,000 29,630 2,500 207,130 CEMETERY PRE-NEED TRUST FUND 14,000 20,100 10,000 24,100 GRAND TOTAL ALL FUNDS 18,069,850$ 39,979,459$ 41,684,125$ 16,365,184$ Section Two.This Ordinance shall be in full force and effect on January 1, 2011. PASSED by the City Council of the City of Arlington on this 6th day of December, 2010. ATTEST: Margaret Larson, Mayor Kristen Banfield, City Clerk Approved as to Form:Steve Peiffle, City Attorney City of Arlington Council Agenda Bill AGENDA ITEM: ATTACHMENT C COUNCIL MEETING DATE: December 6, 2010 SUBJECT: ASD Pioneer Grade School and High School Critical Area Protection Easements as required in Land Use permits. DEPARTMENT OF ORIGIN: Community Development ATTACHMENTS: The copies of Critical Area Protection Easement documents and maps provided by the School District. EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: Steve Peiffle has reviewed the document DESCRIPTION: The School district is completing the final tasks that were required in the land use permits for the High School and Pioneer Elementary construction projects. HISTORY: When the School District built the two projects there were critical areas on site. The school was required to identify and record Critical Area Protection Easements on the buffer and critical areas. The School has now completed the necessary paperwork and would like to complete the process. ALTERNATIVES: Do not accept the Critical Area Protection Easements. RECOMMENDED MOTION: Move to accept the Critical Areas Protection Easements for Arlington High School and Pioneer Elementary School. Public Works City Council Agenda Bill AGENDA ITEM: New Business #3 ATTACHMENT D COUNCIL MEETING DATE: December 6, 2010 SUBJECT: Acceptance of Right-of-Way and Utility Easements for Spectrum Final Short Plat Zoning Permit (File No. PLN20100029) DEPARTMENT OF ORIGIN: Planning, Community Development ATTACHMENTS: 1. Final plat map received by the City of Arlington on November 12, 2010. EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A DESCRIPTION: Grandview Homes, will receive administrative final short plat approval of Spectrum Short Plat for development of a 9-lot subdivision with 9 dwelling units. The plat is located on approximately 1.12 acres. Access will be from 182nd Street NE. Our land use code requires City Council to accept dedication of right of way, easements, sidewalks, parks, or other public facilities shown on this plat. HISTORY: The subject zoning permit application was received by the City of Arlington on April 27, 2005. and was deemed complete on May 2, 2005. The Spectrum Preliminary Short Plat (Z-07-004-SP) received a zoning permit on April 12, 2007. COMMITTEE REVIEW AND ACTION: N/A ALTERNATIVES: 1. Approve pursuant to staff recommendations including conditions. 2. Approve with additional or lesser conditions. 3. Deny with or without prejudice, with findings of fact for denial. 4. Remand to staff and/or for additional information, giving specific direction as to what information is to be provided. RECOMMENDED ACTION: Accept dedication of right of way, sidewalks, parks, or other public facilities shown on the Spectrum Final Short Plat (PLN20100029).