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HomeMy WebLinkAbout11-08-10 Council Workshop SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER / PLEDGE OF ALLEGIANCE/ROLL CALL APPROVAL OF THE AGENDA WORKSHOP ITEMS ~ NO ACTION WILL BE TAKEN 1. (5 min) Utility Easements ATTACHMENT A 2. (5 min) 170th Street Dedication ATTACHMENT B 3. (5 min) Stormwater Rate Increase Discussion ATTACHMENT C 4. (5 min) Revision to Park Naming Policy ATTACHMENT D 5. (5 min) Medical insurance coverage for 2011 ATTACHMENT E 6. Miscellaneous Council items ADJOURNMENT To download all attachments, click here Arlington City Council Workshop November 8, 2010 – 7 PM City Council Chambers ~ 110 E. Third City of Arlington Council Agenda Bill AGENDA ITEM: ATTACHMENT A COUNCIL WORKSHOP DATE: November 8, 2010 SUBJECT: Four Utility Easements - Wells stormwater utility easement - Hilltop sewer utility easement - Gray1Washington sewer utility easement - Thompson sewer utility easement DEPARTMENT OF ORIGIN: Public Works – James Kelly ATTACHMENTS: • Maps for Wells stormwater utility easement, Hilltop sewer utility easement, Gray1Washington sewer utility easement and Thompson sewer utility easement. EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: City Attorney will prepare the final easement documents upon approval by the Council to accept the Easement DESCRIPTION: To support development and as a condition of service, City owned and maintained utility infrastructure must be installed on private property. A utility easement allows for the installation and future maintenance of that infrastructure. HISTORY: Wells Storm Utility Easement - During the construction of new residential units on Division St, it was determined that an additional storm water line needed to be installed through the Wells property in order to provide adequate drainage from the alley to the Gilman storm sewer. This utility easement provides for that line to cross Mr. Wells’s property. Hilltop, Gray1Washington, Thompson Utility Easements – The City will be providing sanitary sewer service to the area surrounding the SR-9 and 172nd Street as a condition of their annexation. These utility easements provide for the construction and future maintenance of sewer systems on Hilltop, Gray1Washington, Thompson properties. ALTERNATIVES: • Do not accept the utility easements RECOMMENDED MOTION: No action is recommended at this time – staff will present to Council for action at the November 15, 2010 Council meeting. E GILMAN AVE N ALCAZAR AVE "Leg end ROW County Parcels Proposed Easement Scale: Date : File N ame: Carto graphe r: GilmanStorm_10.mxd 09/23/2010 lb Exhibit :E. G ilm an Sto rm water Easement City of Arlington 1 inch = 50 fee t Maps and GIS data are distributed “AS-IS” without warranties of any kind,either express or implied, including but not limited to warranties of suitability for a particular purpose or use. Map data are compiled from a variety of sources which may contain errors and users who rely upon the information do so at their own risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for any and all liability of any nature arising out of or resulting from the lack of accuracy or correctness of the data, or the use of the data presented in the maps. SR 531 172ND ST NE 85TH AVE NE City of Arlington Hilltop Sports LLC Proposed Utility Easement Maps and GIS data are distributed “AS-IS” withoutwarranties of any kind, either express or implied,including but not limited to warranties of suitability for aparticular purpose or use. Map data are compiled from avariety of sources which may contain errors and userswho rely upon the information do so at their own risk.Users agree to indemnify, defend, and hold harmlessthe City of Arlington for any and all liability of any naturearising out of or resulting from the lack of accuracy orcorrectness of the data, or the use of the data presentedin the maps. lb Hilltop_Utility_ease_10.mxd 10/28/2010 Date: File: Cartographer: "" 1 in = 100 feetScale: SR 9 ( Data from WDOT) Proposed Easement County Parcels Legend Current ROW line Future ROW line SR 9 SR 531 172ND ST NE Scale: Date : File N ame: Carto graphe r: Gray1Washington_Utility_ease_10.mxd 10/28/2010 lb Gray 1 Washington, LLCProposed 10' Sewer Utility Easement City of Arlington 1 inch = 50 fee tProposed Easement County Parcels Legend Current ROW line Future ROW line Data from WDOT " SR 9 SR 531 172ND ST NE Scale: Date : File N ame: Carto graphe r: Thompson_Utility_ease_10.mxd 10/28/2010 lb ThompsonProposed 10' Sewer Utility Easement City of Arlington 1 inch = 50 fee tProposed Easement County Parcels Legend Current ROW line Future ROW line Data from WDOT " City of Arlington Council Agenda Bill AGENDA ITEM: ATTACHMENT B COUNCIL WORKSHOP DATE: November 8, 2010 SUBJECT: Acceptance of Deed of parcel from the Stillaguamish Tribe of Indians for ½ of 170th Street NE DEPARTMENT OF ORIGIN: Public Works – Engineering ATTACHMENTS: • Map of roadway to be dedicated EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: Legal description has been reviewed by staff, upon approval of acceptance by Council; the City Attorney will draft the appropriate easement document for signature by the property owner. DESCRIPTION: As part of the Stillaguamish Behavioral Center development, the Stillaguamish Tribe of Indians is dedicating to the City half of 170th Street NE fronting the developed property. HISTORY: As a condition of the site development, the property owner is required to dedicate this property to the City as right-of-way for the future 170th Street NE. This dedication is for the southern half of the future 170th Street NE, the northern half will be dedicated when the property abutting this road section develops. ALTERNATIVES: • Remand to staff for additional information • Table pending additional discussion RECOMMENDED MOTION: No action is being requested at this time. SR 531 59TH AVE NE 172ND ST NE "Legend ROW ROW Dedication A rea Cou nty Parcels Scale: Date : File N ame: Carto graphe r: StilliBehav_ROWded_170th_10.mxd 10/5/2010 lb Exhibit :Stillaguamish Behavioral Health170th Street ROW Dedication City of Arlington 1 inch = 1 00 fe et Maps and GIS data are distributed “AS-IS”without warranties of any kind, eitherexpress or implied, including but not limitedto warranties of suitability for a particularpurpose or use. Map data are compiled froma variety of sources which m ay containerrors and users who rely upon theinformation do so at their own risk. U sersagree to indemnify, defend, and holdharmless the City of Arlington for any and all City of Arlington Council Agenda Bill AGENDA ITEM: ATTACHMENT C COUNCIL WORKSHOP DATE: November 8 , 2010 SUBJECT: Discussion regarding the Public Hearing on Proposed Stormwater Rate Increase DEPARTMENT OF ORIGIN: Public Works – Utilities Division James Kelly ATTACHMENTS: - No attachments EXPENDITURES REQUESTED: No expenditure BUDGET CATEGORY: N/A LEGAL REVIEW: Pending Final Review by City Attorney DESCRIPTION: On November 1, 2010 the City of Arlington held a Public Hearing regarding the proposed Stormwater Utility Rate Increase. The purpose of this presentation at the Council Workshop is to further discuss and answer any questions the Council may have. HISTORY: – In 2005 the City established the Stormwater Utility charged with implementing the requirements of the City’s Stormwater Management Plan and the requirements of the soon to be issued NPDES Phase 2 stormwater permit (issued Feb 2007). In 2006 the City began charging a Stormwater Utility rate of $3.45 per month for a single family residence. This is a flat rate and until August 2010, there was no utility tax applied to this rate. Other property types pay a rate based on the amount of impervious surface area is on their property. The 2007 state implemented NPDES Phase 2 Permit has place a great deal of responsibility on the Stormwater Utility – all activities are designed to improve water quality. The financial requirements of implementing the NPDES Phase 2 permit have outpaced the revenue the Stormwater Utility generates from the current monthly rate and a rate increase is needed. On November 1, 2010 a Public Hearing was held to discuss the two proposed rate scenarios that will meet the needs of the Stormwater Utility and fund needed Stormwater programs and capital improvement activities. ALTERNATIVES: - Reject the proposed rate increase RECOMMENDED ACTION: - No action requested. City of Arlington Council Agenda Bill AGENDA ITEM: ATTACHMENT D COUNCIL MEETING DATE: November 8, 2010 SUBJECT: Resolution Amending the Park Naming Criteria and Procedure Policy DEPARTMENT OF ORIGIN: Executive Contact: Sarah Higgins, 360-403-3448 ATTACHMENTS: Policy from July 25, 2000 with revisions from the October 26, 2010 PARC meeting. EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: N/A DESCRIPTION: The Park, Arts, and Recreation Commission is recommending that the Park Naming Policy be revised so that it is less detailed in regards to who must be contacted when considering names for parks. PARC recommends that solicitation for names be done through the local newspaper, TV channel 21, and the City website. HISTORY: Original policy was adopted by PARC on July 25, 2000. ALTERNATIVES: Do not revise policy. RECOMMENDED ACTION: There is no action requested at this time. Park Naming Criteria & Procedure As adopted by PARC on July 25, 2000 Amended by PARC on October 26, 2010 It is the policy of the City of Arlington to choose names for public parks and recreation facilities based upon the site’s relationship to the following criteria, in no particular order of importance: A. Neighborhood, geographic or common usage identification; B. A historical figure, place, event, or other instance of historical or cultural significance; C. Natural or geological features; D. An individual (living or deceased) who has made significant land and/or monetary contribution to the park system or who has had the contribution made “in memoriam” and when the name has been stipulated as a condition of the donation; or E. An individual who has contributed outstanding civic service to the City. F. The Parks, Arts, and Recreation Commission shall review existing facility names in the City parks system in an effort to avoid duplication, confusing similarity or inappropriateness of a name. Park Naming Procedure A. The City Council shall designate the names of public parks or recreation facilities. The City Council shall make its selection after receiving a written recommendation from the City Parks, Arts, and Recreation Commission, based upon public input from individuals and organizations. B. Suggestions for names shall be solicited from individuals, organizations, and the mediathrough area newspapers, TV Channel 21, and the City website. All suggestions, solicited or not, shall be acknowledged and recorded for consideration by the City Parks, Arts, and Recreation Commission. The attached list shall be used to notify key organizations within the community. C. Such written recommendation shall state how the proposed name(s) meet any applicable criteria listed above. D.C. If a contest or competition is to be held to determine the name of a park or recreation facility, the City Parks, Arts, and Recreation Commission shall establish guidelines and rules for the contest. No City funds shall be used for any contest prizes. E.D. The interior features and/or facilities of a park or recreation facility may have names other than that of the entire park or recreation facility. These names are subject to the same criteria as for naming parks. F.E. A name once selected for a park or recreation facility should be bestowed with the intention that it will be permanent, and changes should be strongly resisted. Name changes shall be subject to the criteria designated above. G.F. Following the selection of a park or recreation facility name by the City Council, the City’s General ServicesParks Ddepartment will identify the specific park or facility by appropriate signage that specifies the name. KEY ORGANIZATIONS AND MEDIA TO CONTACT American Legion Arlington Airport Arlington Airport Commission Arlington Boys & Girls Club Arlington Cemetery Board Arlington City Council Arlington Community Television (Arlington City Hall) Arlington Downtown Merchants Association Arlington Friends of the Library Arlington Jaycees Arlington Kiwanis Arlington Library Arlington Library Board Arlington Lions Club Arlington Planning Commission Arlington Post Office Arlington School District City of Arlington (all City offices) Greater Arlington Chamber of Commerce Knights of Columbus Lakewood School District Masonic Temple North Snohomish County Health System NWEAA Fly-in Rotary Club of Arlington Smokey Point Chamber of Commerce Stillaguamish Senior Center VFW Arlington Times Everett Herald In addition, City staff will post the park site with the same information provided to the above organizations. MEMO Executive Department 11/4/2010 1 Insurance Plan Offerings 11-4-10.Docx To: Affected Employees From: Kristin Banfield, Assistant City Administrator Date: November 4, 2010 Subject: Insurance Coverage for 2011 – Insurance Plan Offerings Thank you for sharing your thoughts and opinions on the 2011 Medical Insurance offerings. Based upon the feedback we have received from you and your fellow employees, the City will be offering the following plans: • AWC HealthFirst 250 with a 20% monthly employee share of the premium • Group Health Plan 2 with a 10% monthly employee share of the premium Here is some important information to remember as you make your selection: If you want health insurance coverage as of January 1, 2011, you must notify Julie Good of your selection no later than November 30, 2010 at 4:30pm. Report your medical insurance selection no later than 11/30/2010 Yes. If you plan on switching from Regence to Group Health (or vice versa) you will need to complete a new AWC Combined Insurance Enrollment form. This form is available on the intranet or from Julie. I plan to switch my coverage from Regence to Group Health (or from Group Health to Regence). Is there any paperwork that I need to fill out to make this switch happen? Yes, you and/or your dependents can opt out of medical and/or dental coverage if you have other coverage available to you. The City must have 75% of its employees covered by our medical plan and our dental plan. The City is required to have 100% of its employees enrolled in the Vision plan. You and your spouse (if applicable) will be required to sign an opt-out statement and provide proof of other coverage. Can I opt out of coverage for myself or my dependents? The City is finalizing the details of a “Dual Coverage Medical Insurance Incentive Program” that may be available to you should you elect to not enroll yourself and/or your dependents in the City’s medical and/or dental insurance. Information on this incentive program will be available in the next couple days. 11/4/2010 2 Insurance Plan Offerings 11-4-10.Docx I plan to retire in the next three years. Is there anything I should consider before I make a selection? Yes! AWC Retirement plans have very specific entrance criteria for enrollment. Please contact AWC at benefitinfo@awcnet.org or 1-800-562-8981 to discuss your particular situation and get all the information before you make a selection. When will I see my first monthly premium share come out of my paycheck? The first payroll deduction for premiums will come out of your December paycheck. The City must pay the monthly premium one month ahead (December for January, January for February, and so on). The deduction will be taken out of your paycheck pre-tax. AWC Health Insurance Plans: Q&A Sessions - November 5th A representative from the Association of Washington Cities will be here November 5th to answer questions about the health plans being offered by the City beginning January 1, 2011. WHEN: Friday, November 5, 2010 9:30 a.m. and 1:00 p.m. WHERE: Council Chambers There are two sessions available so that you may attend the session that best fits your schedule. Each session is expected to last approximately 1 – 1½ hours, depending on how many questions are asked. You and your family are welcome to attend one or both sessions. Walk-ins are welcome, but please RSVP to Julie if you know you’ll be attending.