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HomeMy WebLinkAbout10-04-10 Council Meeting Arlington City Council October 4, 2010 - 7 PM City Council Chambers 110 E. Third SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER / PLEDGE OF ALLEGIANCE/ROLL CALL APPROVAL OF THE AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS SWEARING IN: -Police Chief Nelson Beazley PUBLIC COMMENT For members of the public to speak to the Council regarding matters NOT on the agenda. Please limit remarks to three minutes CONSENT AGENDA 1. Minutes of the September 20 & 27, 2010 meetings ATTACHMENT A 2. Accounts Payable PUBLIC HEARING UNFINISHED BUSINESS NEW BUSINESS 1. Purchase of a Chlorine Generator ATTACHMENT B 2. Stormwater Capacity Grant Agreement ATTACHMENT C 3. CEMP Resolution ATTACHMENT D 4. TDR Grant Acceptance ATTACHMENT E 5. Street Closure for Event on November 6 ATTACHMENT F DISCUSSION ITEMS 1. Preliminary Budget for 2011 ATTACHMENT G INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COUNCIL MEMBER REPORTS – OPTIONAL EXECUTIVE SESSION RECONVENE ADJOURNMENT To download all attachments, click here DRAFT Page 1 of 4 Council Chambers 110 East Third September 20, 2010 City Council Members Present by Roll Call: Dick Butner Sally Lien, Scott Solla, Marilyn Oertle, Chris Raezer, and Steve Baker Council Members Absent: Linda Byrnes City Staff Present: Mayor Larson, Allen Johnson, Kristin Banfield, Police Chief Nelson Beazley, Jim Chase, Jim Kelly, Eric Scott, Rob Putnam, David Kuhl, Todd Hall, Fire Chief Jim Rankin, Bryan Terry, Vic Ericson, Cristy Brubaker, Jan Bauer, Steve Peiffle – City Attorney Also Known to be Present: Steve Peterson, Kari Ilonummi Mayor Larson called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed. Steve Baker moved to approve the Agenda. Sally Lien seconded the motion. At this time Steve Baker amended his motion to eliminate New Business item number 6, Proposed Resolution for Adoption of CEMP. Sally Lien seconded the amendment which passed with a 6-0-0-1 vote. APPROVAL OF THE AGENDA Scott Munson and Adam Lingenfelter, Pro Build INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Vic Ericson introduced Misters Munson and Lingenfelter from the company Pro Build. Mr. Munson spoke of their willingness to be good neighbors to Arlington and Mr. Lingenfelter commented on improvements that will be made to the facility which would favor residents living on the adjacent Jensen Street. Ryann Reece ~ Girl Scouts Silver Award Mayor Larson announced that Ryann Reece has recently received the Girl Scouts Silver Award. Ryann was then presented an award by the Mayor Larson and Ryann explained how she had received her award. She was then introduced to City Council members. Her father, Mr. Reece , introduced Ryann’s family. Some of Troop 92 Boy Scouts of America were also present to learn about government and they were introduced. PUBLIC COMMENT Bob Steiner, 3511 187th Pl. NE, Arlington, spoke of his concern of Smokey Point vehicular traffic detouring and speeding down the street where he lives (35th Street). He would like to have traffic slowed down and regulated, and he asked for City police and engineering help with the problem. Kay Heller, 3517 187th PL NE, Arlington, also spoke regarding her concern with the dangerous speeding street vehicular traffic on 35th Street. She asked for City help. Steve Baker moved and Sally Lien seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: CONSENT AGENDA 1. Minutes of the September 7 and 13, 2010 meetings Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting DRAFT September 20, 2010 Page 2 of 4 2. Accounts Payable Claims Checks #70761 through #70948 in the amount of $992,010.54, and Claims Checks #70949 through #71085 in the amount of $1,231,828.51, and Payroll Checks #26841 through #26881 in the amount of $1,210,883.07 PUBLIC HEARING Proposed Minor Zoning and Land Use Map Amendments Through the use of a power point presentation Associate Planner Todd Hall reviewed the proposed Land Use Code map amendments. Council had no comments or concerns. At 7:33PM the Public Hearing was opened and with no one wishing to speak, the Public Hearing was immediately closed. City Attorney Peiffle suggested that additional wording be “…adopt the Ordinance amending the Zoning and Land Use Maps”… Steve Baker moved to adopt the Ordnance amending Official Zoning and Land Use Maps as presented by Community Development staff and recommended for approval by the Planning Commission. Marilyn Oertle seconded the motion that passed with a unanimous vote. UNFINISHED BUSINESS NEW BUSINESS Contract with RH2 for Study and Analysis of 67th Trunk Sewer Line Through the use of an overhead presentation Public Works Director Jim Kelly addressed the 67th Avenue Trunk Sewer Assessment and the request for a study of this infrastructure for size, cost estimates, and financing. Mr. Kelly answered Council questions. Dick Butner moved to approve the RH2 scope of work and for consulting work to perform a study of the 67th Ave. trunk sewer line and authorize the mayor to sign the contract. Scott Solla seconded the motion that passed with a unanimous vote. Supplement #3 to the HDR Engineering Contract for Final Design of the 67th Avenue Reconstruction Project, Phase III Mr. Kelly briefly addressed the Reconstruction project for 67th Avenue. Scott Solla moved to approve Supplement No 3 to the HDR Engineering Contract for 67th Avenue Reconstruction Project authorizing HDR Engineering to complete the final design of the 67th Phase III Reconstruction project. Dick Butner seconded the motion that passed with a unanimous vote. 67th Phase III – Local Agency Agreement Supplement #2 ~Obligating Final Design Mr. Kelly spoke to the grant. Scott Solla moved to approve the Supplement to #2 to the Local Agency Agreement with WSDOT obligating additional grant funding for the 67th Phase III Reconstruction Project. Dick Butner seconded the motion that passed with a unanimous vote. IMCO Change Order No. 7 for Installation of Reclaimed Water Pipeline Mr. Kelly addressed the Change Order to install a pressure and gravity pipe for reclaimed water. Mr. Kelly then answered Council questions. Dick Butner moved to approve Change Order No. 7 to the IMCO WWTP Upgrade and Expansion construction contract, subject to final approval by the City Attorney. Sally Lien seconded the motion that passed with a unanimous vote. Minutes of the City of Arlington City Council Meeting DRAFT September 20, 2010 Page 3 of 4 Fiber Agreement for Fire Station #48 Informational Services Manager Bryan Terry gave a brief overview and history of the request. Sally Lien moved to authorize the Mayor to sign the Dark Fiber Lease Agreement with Blackrock Cable. Chris Raezer seconded the motion that passed with a unanimous vote. Interlocal with Fire District #19 for Equipment Use Fire Chief Jim Rankin briefly spoke to the equipment agreement. There were no Council questions. Attorney Steve Peiffle suggested adding to the motion, “…when in a form acceptable to the City Attorney.” Dick Butner moved to authorize the Mayor to sign the Interlocal Agreement with Fire District 19 for Equipment Use, when in a form acceptable to the City Attorney. Sally Lien seconded the motion that passed with a unanimous vote. MOU with the State for a Disaster Staging Area Chief Rankin gave a description of the airport’s staging area in the event of a major disaster and the positive results that could result if this were to be approved. Airport Manager Putnam added to the presentation. Sally Lien moved to authorize the Mayor to sign the Memorandum of Understanding between the City and Washington Emergency Management Department to use the City’s airport as a staging area during a major emergency event. Dick Butner seconded the motion that passed with a unanimous vote. PUD Easement on 51st Rob Putnam addressed some of the upgrades that have been made at and around the Arlington Airport. The Council had no questions. Scott Solla moved to authorize the Mayor to grant the requested easement to Snohomish PUD and sign all associated paperwork. Sally Lien seconded the motion that passed with a unanimous vote. Adoption of the Snohomish County Cities Legislative Agenda Assistant City Administrator Kristin Banfield briefly spoke to the Legislative Agenda. Steve Baker moved to adopt the Snohomish County Legislative Act as presented. Marilyn Oertle seconded the motion that passed with a unanimous vote. Ordinance Adopting Revisions to AMC – Title 1 Ms. Banfield addressed proposed revisions to the AMC. Steve Baker moved to approve the Ordinance adopting revisions to Arlington Municipal Code Title 1, as presented. Sally Lien seconded the motion that passed with a unanimous vote. Ordinance Adopting Revisions to AMC – Chapter 2.04 Ms. Banfield noted changes to the AMC and asked for Council approval. Steve Baker moved to adopt the Ordinance adopting revisions to Arlington Municipal Code Chapter 2.04 as presented. Dick Butner seconded the motion that passed with a unanimous vote. Interlocal Agreement Between SR9 Coalition Cities for Lobbying Services City Administrator Allen Johnson spoke to the need for an ILA between the four SR9 cities in regard to anticipation of Highway 9 funding. Councilman Raezer noted that expenses have been added to the document. City Attorney Peiffle suggested adding language to the motion which would require his review of the Agreement. Minutes of the City of Arlington City Council Meeting DRAFT September 20, 2010 Page 4 of 4 Scott Solla moved to authorize the Mayor to sign the Interlocal Agreement jointly funding lobbying activities for the SR9 Coalition pending subject to review by the City Attorney. Marilyn Oertle seconded the motion that passed with a unanimous vote. Joint Public Hearing with Snohomish County Council ~ Open Space Designation Application City Attorney Peiffle spoke to the Open Space Application and the need for the participation of 3 members of our Council at that Joint Public Hearing, also to decide on the venue of the meeting. Discussion followed, and Mr. Peiffle answered Council questions. Steve Baker moved that Scott Solla, Steve Baker, and Marilyn Oertle participate in the Joint Public Hearing with Snohomish County Council. Sally Lien seconded the motion which passed with a unanimous vote. Steve Baker moved that the Public Hearing be held in Arlington. Scott Solla seconded the motion which passed with a unanimous vote. Mr. Johnson talked about grants for the proposed Legion Park train station. He noted the synergy meeting is now summarized in the Yellow Pages. The SCCIT meets here at 7:30AM. ADMINISTRATOR Mayor Larson reported on meetings she had recently attended. MAYOR’S REPORT Dick Butner, Scott Solla, Marilyn Oertle, Chris Raezer, and Steve Baker gave brief reports, while Sally Lien had nothing to report at this time. CITY COUNCIL COMMITTEE REPORTS City Attorney announced that there was no need for an Executive Session. EXECUTIVE SESSION With no further business to come before the Council, the meeting was adjourned at 8:33PM. ADJOURNMENT ____________________________ Margaret Larson, Mayor DRAFT Page 1 of 2 Council Chambers 110 East Third Street September 27, 2010 Dick Butner Sally Lien, Scott Solla, Marilyn Oertle, Chris Raezer, Linda Byrnes,, Mayor Larson, Allen Johnson, Jim Chase, Jim Kelly, Chris Wallace, Police Chief Nelson Beazley, Paul Ellis, David Kuhl, Bill Blake, Jan Bauer, and Steve Peiffle – City Attorney Council Members Absent: Steve Baker (excused) Also Known to be Present: Denny Byrnes – assisting Linda, Sarah Arney – North County Outlook Mayor Larson called the meeting to order at 7:00PM. Marilyn Oertle moved to approve the Agenda, and Sally Lien seconded the motion, which passed with a unanimous vote approving the Workshop Agenda. WORKSHOP ITEMS ~ NO ACTION WAS TAKEN Public Works Director Jim Kelly gave reasons driving this Water Comprehensive Plan update. Mr. Kelly distributed and, through the use of a power point program, reviewed the September 27, 2010 Water Comp Plan. Throughout the presentation Mr. Kelly answered Council questions. Water Comprehensive Plan Through the use of a power point presentation Mr. Kelly spoke to the September 27, 2010 Stormwater Comprehensive Plan which was distributed tonight, He began by stating reasons necessitating the review, and he then reviewing the Plan. Throughout the presentation Mr. Kelly answered Council questions. Stormwater Comprehensive Plan Mr. Kelly Distributed the September 27, 2010 memo to Mayor Larson and the City Council Recommended Stormwater Utility Rate Increase. Mr. Kelly briefly reviewed the requested rate increase and answered Council questions. Discussion followed. This will be heard in a Public Hearing in October. Stormwater Rate Increase Mr. Kelly addressed the requested Chlorine Generator for the Water Treatment Plant which would replace the present chlorine generator which is over 10 years old. He spoke to the safety of a chlorine system and then answered Council questions. Purchase of a Chlorine Generator Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Meeting DRAFT September 27 , 2010 Page 2 of 2 Bill Blake spoke to the City’s acceptance of $130,000 from the Washington State Department of Commerce for this City project. TDR Grant Acceptance Using an overhead projection of the City’s Website, Community Development Director David Kuhl demonstrated how one would navigate the Community Development website with its updated current planning information. The request was made that this be placed on the City’s main page. Economic Development Projects Map & List Discussion There were no items discussed. Miscellaneous Council items The meeting was adjourned at 8:10PM. ______________________________________ Margaret Larson, Mayor City of Arlington Council Agenda Bill AGENDA ITEM: New Business #1 ATTACHMENT B COUNCIL MEETING DATE: October 4 , 2010 SUBJECT: Purchase of Chlorine Generator for Water Treatment Plant DEPARTMENT OF ORIGIN: Public Works – Utilities Division James Kelly ATTACHMENTS: • Capital Outlay Form • Life Cycle Cost Comparison • Purchase Order and Comparable Quotes for EXPENDITURES REQUESTED: $49,798.00 BUDGET CATEGORY: Water Capital Fund LEGAL REVIEW: N/A DESCRIPTION – The Chlorine Generator for the Water Treatment Plant needs to be replaced. The current unit is over ten years old and new power supply units for the system are no longer available. HISTORY: – The existing chlorine generator in the Water Treatment Plant is failing; the current system is a ClorTec model that has been in service for over ten years. This system seems to have a weakness with its power supply units. Over the past ten years, the Water Utility has replaced the power supply units 16 times (please note, the system has a total of four individual power supply units – two operating and two spare). Some of the power supply units were repaired under warranty and those that couldn’t be repaired were replaced with new or rebuilt units. Lately, we have only been able to acquire rebuilt power supply units because new units for our system are no longer available. It is time to replace the unit. ALTERNATIVES: Alternative – Bulk Chlorine Purchase with Direct Injection - Bulk purchase of 12.5% sodium hypochlorite (chlorine), dilute to the 0.8%, and use direct injection. This alternative was analyzed by Brown & Caldwell and the chlorine generation process has the lowest cost. RECOMMENDED ACTION: Staff recommends that Council authorize the purchase of the Chlorine Generator for the Water Treatment Plant. City of Arlington Council Agenda Bill AGENDA ITEM: New Business #2 ATTACHMENT C COUNCIL MEETING DATE: October 4 , 2010 SUBJECT: Pass-through Grant Agreement from the Department of Ecology for Stormwater Phase II Permitees DEPARTMENT OF ORIGIN: Public Works – Utilities Division James Kelly ATTACHMENTS: • Grant Agreement No. G1100012 EXPENDITURES REQUESTED: No expenditure - $115,678.00 Grant No city match required BUDGET CATEGORY: Stormwater Capital Budget – 409 Stormwater Operating Budget - 412 LEGAL REVIEW: Pending Final Review by City Attorney DESCRIPTION – This is a Grant Agreement between the Washington State Department of Ecology and the City of Arlington for additional grant funds to fund Stormwater NPDES Phase II activities. HISTORY: – The Department of Ecology is awarding the City of Arlington $115,678.00 through its Municipal Stormwater Capacity Grants Program. The purpose of the program is to provide grants for implementation of Phase II municipal stormwater National Pollutant Discharge Elimination System (NPDES) permits. This program is being offered with carry-over funds from previous stormwater management base funds. There is no city match required for these grants. The city may choose to use these funds for stormwater management (NPDES) activities, retrofit of existing stormwater facilities, or implementation of low-impact development techniques. ALTERNATIVES: Do not accept the grant. RECOMMENDED ACTION: Motion for Council to approve the Department of Ecology Municipal Stormwater Capacity Grant Agreement and authorize the mayor to sign the grant agreement for Grant Offer No. G1100012. City of Arlington Council Agenda Bill AGENDA ITEM: New Business #3 ATTACHMENT D COUNCIL MEETING DATE: October 4, 2010 SUBJECT: Resolution adopting the Comprehensive Emergency Management Plan DEPARTMENT OF ORIGIN: FIRE ATTACHMENTS: Resolution adopting the Comprehensive Emergency Management Plan. EXPENDITURES REQUESTED: None BUDGET CATEGORY: DNA LEGAL REVIEW: Completed DESCRIPTION: The Comprehensive Emergency Management Plan (CEMP) is an all hazards plan that provides the structure and mechanisms for policy and operational coordination for emergency management. This plan is consistent with the National Incident Management System (NIMS) and parallels the Snohomish County’s CEMP. HISTORY: The City’s CEMP was last updated in 2003. The revised CEMP was presented to the Council at a workshop on May 24, 2010 and August 9, 2010. The revised CEMP was delivered to the Council via our MyState notification system. The only remaining issue is to insert the final wording regarding the selection of the alternate Mayor Pro-Tem in the event that the Mayor and Mayor Pro-Tem are not available during an emergency event. As soon as the alternate Mayor Pro-Tem selection process is adopted it can be inserted into the CEMP and the CEMP can be forwarded to the Washington Emergency Management Department for approval. ALTERNATIVES: Continue to function under the County’s CEMP as an advisory member of the Department of Emergency Management. RECOMMENDED ACTION: Authorize the Mayor to sign Proposed Resolution adopting the 2010 Comprehensive Emergency Management Plan and authorize staff to submit the CEMP to the State for approval. RESOLUTION NO. 2010-_____ A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON ADOPTING A COMPREHENSIVE EMERGENCY MANAGEMENT PLAN WHEREAS the potential exists and may in the future increase for the occurrence of a disaster of unprecedented size and destructiveness; and WHEREAS, the City Council of the City of Arlington did make Emergency Management one of its significant 2010 Goals at the City Council retreat; and WHEREAS, in order to insure that preparations of the City would be adequate to deal with such disasters as may occur and to protect the public peace, health and safety, and to preserve the lives and property of the people of the City of Arlington and infrastructure within the City; NOW, THEREFORE, be it resolved by the City Council of the City of Arlington, as follows: 1. The City of Arlington Comprehensive Emergency Management Plan, a true copy of which is attached hereto, shall be and hereby is adopted, and the Emergency Management Organization created therein using the National Incident Management System is approved by this adoption. 2. The Emergency Management Organization created in the attached Comprehensive Emergency Management Plan shall be headed by the Emergency Management Coordinator, who shall be appointed by and directly responsible to the Mayor of the City of Arlington. 3. The Emergency Management Coordinator shall be directly responsible for the organization, administration, and operation of the Emergency Operations Center in compliance with the City of Arlington Comprehensive Emergency Management Plan and following the National Incident Management System. Passed and approved by the City Council this 20th CITY OF ARLINGTON day of September, 2010. ____________________________________ Margaret Larson, Mayor ATTEST: _________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill AGENDA ITEM: New Business #4 ATTACHMENT E COUNCIL MEETING DATE: October 4, 2010 SUBJECT: Approval to sign the TDR Grant contract with Washington State Department of Commerce DEPARTMENT OF ORIGIN: Community Development ATTACHMENTS: 1. Notice of grant award EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: Once the draft contract is received from Commerce DESCRIPTION: Once received the City will have a 30-day deadline to return a signed contract to the Dept. of Commerce. This request is to authorize the Mayor to sign the contract as approved by legal. HISTORY: The Community Development department successfully received the $130,000 TDR grant as applied to the Washington State Department of Commerce. In order to begin the project the City has to sign a contract for those funds. The City has a 30-day period in which to return a signed contract to the Dept. of Commerce ALTERNATIVES: None recommended RECOMMENDED ACTION: Move to authorize the Mayor to sign the grant contract with Washington State Department of Commerce following legal review. STATE OF WASHINGTON DEPARTMENT OF COMMERCE 128 – 10th Avenue SW  PO Box 42525  Olympia, Washington 98504-2525  (360) 725-4000 www.commerce.wa.gov September 1, 2010 The Honorable Margaret Larson City of Arlington 238 N. Olympic Avenue Arlington, Washington 98223 Dear Mayor Larson, I am pleased to info rm you that the City of Arlington was selected by the Washington State Department of Commerce and the Puget Sound Regional Council to receive a transfer of development rights (TDR) project grant. The grant is awarded through Growth Management Services, Department of C ommerce, to the City of Arlington. The amount of the grant is $130,000. The grant amount is contingent upon a negotiated scope of work. The funding comes from the U.S. Environmental Protection Agency (EPA). Therefore the recipient will be required to follow EPA pro curement procedures. The funding is being awarded for an “inter-jurisdictional” TDR program, and for working with the counties to accept growth from non-urban land that is important for conservation. The City of Arlington will have until December 31, 2012 to expend this amount. Heather Ballash, TDR Program Manager, will work with you on this grant. She will be contacting you within the next few weeks to discuss the contract and scope of work, and arrangements to monitor the grant. An adopted resolution of support will be required before the contract can be signed, unless you have already submitted an adopted resolution with your application. You can contact Ms. Ballash at (360) 725-3044 or heather.ballash@commerce.wa.gov. Congratulations on your successful proposal. We think your project will become a good example of TDR that other Washington jurisdictions may use or emulate. Sincerely, Leonard Bauer, Acting Assistant Director Local Government and Infrastructure Division Cc: Senator Val Stevens Representative Dan Kristiansen Representative Kirk Pearson Bill Blake, Assistant Director Community Development , City of Arlington Ivan Miller, Principal Planner, Puget Sound Regional Council Heather Ballash, TDR Program Manager, Department of Commerce City of Arlington Council Agenda Bill AGENDA ITEM: New Business #5 ATTACHMENT F COUNCIL MEETING DATE: October 4, 2010 SUBJECT: Street Closure for Event on November 6 DEPARTMENT OF ORIGIN: Recreation Contact: Sarah Higgins, 360-403-3448 ATTACHMENTS: -None EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: N/A DESCRIPTION: The following event has requested a street closures: - “Holiday Open House” (Kick-off to holiday shopping season) Saturday, November 6 (3-8pm). Street Closure requested: Olympic Ave from 3rd to 4th Street. Sponsored by Downtown Arlington Business Association. HISTORY: . City code requires that street closures be approved by City Council. ALTERNATIVES: Deny the request. RECOMMENDED ACTION: Approve the requested parking and street closures. City of Arlington Council Agenda Bill AGENDA ITEM: Discussion ATTACHMENT G COUNCIL MEETING DATE: October 4, 2010 SUBJECT: 2011 Preliminary Budget DEPARTMENT OF ORIGIN: Executive ATTACHMENTS: 2011 Preliminary Summarized Revenues and Expenditures EXPENDITURES REQUESTED: BUDGET CATEGORY: LEGAL REVIEW: DESCRIPTION: The attached printouts show the preliminary number totals for the 2011 budget for each Fund. A more detailed preliminary budget will be presented to the City Council at the Workshop on October 11th. On November 1st a public hearing will be held on the General Fund Revenue Sources to consider possible increases in property taxes for 2011. The 2011 budget document assumed a 1% increase in the 2010 levy plus the tax on new construction. HISTORY: COMMITTEE REVIEW AND ACTION: ALTERNATIVES: RECOMMENDED ACTION: No action at this time ~ discussion only