Loading...
HomeMy WebLinkAbout01-04-2010 Council Meeting Arlington City Council January 4, 2010 - 7 PM City Council Chambers 110 E. Third SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER / PLEDGE OF ALLEGIANCE/ROLL CALL APPROVAL OF THE AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS SWEARING IN: Councilmember Steve Baker term to 2014 Councilmember Chris Raezer term to 2014 Councilmember Scott Solla term to 2014 Councilmember Linda Byrnes term to 2012 PUBLIC COMMENT For members of the public to speak to the Council regarding matters NOT on the agenda. Please limit remarks to three minutes CONSENT AGENDA 1. Minutes of the December 21, 2009 meeting ATTACHMENT A 2. Accounts Payable PUBLIC HEARING UNFINISHED BUSINESS NEW BUSINESS 1. Authority for staff to apply for a Tourism / Economic Development ATTACHMENT B Grant from the City of Arlington to offer various Parks & Recreation events in 2010 2. Annual Certification of Board of Health Representative ATTACHMENT C 3. Appointment of Councilmember Raezer to serve as the City’s ATTACHMENT D Representative to Community Transit 4. Appointment of Mayor Larson to serve as the City’s SCT Representative ATTACHMENT E and Councilmember Baker to serve as the Alternate DISCUSSION ITEMS INFORMATION MAYOR’S REPORT ADMINISTRATOR & STAFF REPORTS COUNCIL MEMBER REPORTS – OPTIONAL EXECUTIVE SESSION RECONVENE ADJOURNMENT To download all attachments, click here DRAFT Council Chambers 110 East Third December 21, 2009 City Council Members Present by Roll Call: Dick Butner Sally Lien, Graham Smith, Marilyn Oertle, Chris Raezer, Scott Solla, and Steve Baker Council Members Absent: There were no Council members absent. City Staff Present: Allen Johnson, Kristin Banfield, Jim Chase, Roxanne Guenzler, Jim Kelly, Bill Blake, Paul Ellis, and Jan Bauer Also Known to be Present: Adam Rudnick – Arlington Times In the absence of Mayor Larson Mayor Pro-Tem Marilyn Oertle called the meeting to order at 7:00PM, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Graham Smith moved to approve the Agenda. Sally Lien seconded the motion which passed with a unanimous vote. PUBLIC COMMENT There was no one in the audience who wished to comment on items not on the Agenda. CONSENT AGENDA Graham Smith moved and Sally Lien seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: 1. Minutes of the December 7 and 14th meetings. 2. Accounts Payable Claims Checks #58964 through #59122 in the amount of $1,302,731.49 3. Resolution 803, SRF Loan Agreements for the WWTP Upgrade and Expansion Project and Amending Resolution 794. PUBLIC HEARING There was no Public Hearing. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS Accept the dedication of the Rasar Parcel (Parcel #31050100202200) Environmental Resources Manager Bill Blake addressed the dedication of the Rasar Parcel, noting that the size of the property varies with the seasonal rise and fall of the Stillaguamish River. Mr. Blake asked for Council approval of the dedication. He then answered Council questions. Steve Baker moved to accept the dedication of the Rasar Parcel 31050100202200, and authorize the City Attorney to complete the transaction and have the Mayor Pro-Tem sign the Real Estate Excise Tax Affidavit and Supplemental Statement. Sally Lien seconded the motion which passed with a unanimous vote. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting DRAFT December 21, 2009 Page 2 of 3 Gifford Sidewalk Project – Authority to Bid C Public Works Director Jim Kelly addressed the project, which he noted would be funded by stimulus money. He asked for Council approval. Scott Solla moved to authorize Public Works to proceed with the Advertisement for Bid for the Gifford Avenue Sidewalk Project. Graham Smith seconded the motion which passed with a unanimous vote. Gifford Sidewalk Project – Authority to Sign ARRA Grant Prospectus & Local Agency Agreement Mr. Kelly briefly talked to the need for a certifying agency. Scott Solla moved to approve and authorize the Mayor Pro-Tem to sign the Local Agency Agreement and Local Agency Federal Air Project for the Gifford Sidewalk Project, pending final review by the City Attorney. Sally Lien seconded the motion which passed with a unanimous vote. IMCO Change Order #4 Mr. Kelly noted Change Order #4, a deduct to the contract price. Dick Butner moved to authorize the Mayor Pro-Tem to sign Change Order No. 4 to the IMCO General Construction, Inc. Contract for construction of the Wastewater Treatment Plant Upgrade and Expansion Project. Sally Lien seconded the motion which passed with a unanimous vote. 67th NE Phase 3 Design Contract – Amendment #1 Mr. Kelly distributed copies of the amendment that were inadvertently missing from the Council packet. He stated that the first Public Meeting was successfully held, and with a great number of people in attendance and responding, the additional alternatives will be proposed. He then answered Council questions. Scott Solla moved to approve and authorize the Mayor Pro-Tem to sign Contract Amendment #1 to the HDR Engineering Contract for completion of the 30% design for the 67th Avenue Reconstruction Project, Phase 3. Dick Butner seconded the motion which passed with a unanimous vote. Ordinance No. 1482, an Ordinance Declaring an Emergency and Amending the 2009 Budget Finance Director Jim Chase noted amendments to the Proposed 2009 Budget. There was no one from the audience who wished to comment. Sally Lien moved to adopt Ordinance No. 1482, amending the 2009 Budget for the City of Arlington. Dick Butner seconded the motion which passed with a unanimous vote. Resolution 804, Policy on Gender Non-Discrimination for Community Athletic Programs and Facilities Assistant City Administrator Kristin Banfield gave a brief description of the Resolution. Sally Lien moved to approve Resolution No. 804, Adoption of a Non-Discrimination Policy for the City’s Community Athletic Programs. Graham Smith seconded the motion which passed with a unanimous vote. Authorization for Mayor Pro-Tem to Sign a Grant Agreement and Service Level Agreement with the Office of the Secretary of State for Scanning Microfilming and Archiving Certain City Records Ms. Banfield asked for authorization of this Service Agreement which will place the information in the State Archives and made available on the Secretary of State’s website. She then answered Council questions. Sally Lien moved to authorize the Mayor to sign a Grant Agreement and Service Level Agreement with the Office of the Secretary of State for scanning, microfilming, and archiving certain City records. Scott Solla seconded the motion which passed with a unanimous vote. Minutes of the City of Arlington City Council Meeting DRAFT December 21, 2009 Page 3 of 3 MAYOR’S REPORT At this time Mayor Pro-Tem awarded outgoing Councilmember Graham Smith a plaque of appreciation noting all of his dedication and hard work. Councilmembers then spoke in support of Mr. Smith. At this time Santa entered the scene, distributing candy canes to Staff, Council members, and those in attendance. ADMINISTRATOR & STAFF REPORTS Mr. Allen Johnson stated that the airport open house is tomorrow, December 22 and that a reception for retiring staff member Nancy Lingel will be held on December 29th. CITY COUNCIL COMMITTEE REPORTS Marilyn Oertle and Steve Baker gave brief reports, while Dick Butner, Sally Lien, Graham Smith, Chris Raezer and Scott Solla had nothing to report at this time. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:34PM. ____________________________ Marilyn Oertle, Mayor Pro-Tem City of Arlington Council Agenda Bill AGENDA ITEM: NEW BUSINESS #1 ATTACHMENT B COUNCIL MEETING DATE: January 4, 2010 SUBJECT: Authority for staff to apply for a Tourism / Economic Development Grant from the City of Arlington to offer various Parks & Recreation events in 2010 DEPARTMENT OF ORIGIN: Parks and Recreation ATTACHMENTS: 2010 City of Arlington Tourism / Economic Development grant application EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: N/A DESCRIPTION: Request authorization to apply for funding from the 2010 Tourism Grant fund. If awarded, the grant would pay for Music in the Park, Shakespeare in the Park, Outdoor Movies, Street Fair entertainment and advertising. HISTORY: Parks and Recreation was awarded funding in 2009 for these events. ALTERNATIVES: Deny request. RECOMMENDED MOTION: I move Council authorize City staff to submit an application for the 2010 City of Arlington Tourism / Economic Development grant program for City Parks & Recreation events in 2010. TOURISM / ECONOMIC DEVELOPMENT 2010 GRANTS PROPOSAL Parks and Recreation Department PROJECT SPONSOR INFORMATION Project Title: Summer Outdoor Recreation Events (City of Arlington Parks & Recreation) Project Funding Year: 2010 Project Dates: Beginning June 2010 Ending September 2010 Contact Person (person who wrote or has the most knowledge about this application): Sarah Hegge, Recreation Manager, City of Arlington Address: 238 N Olympic Ave City: Arlington State: WA Zip: 98223 Signature: Phone: 360-403-3448 Project Sponsor (person with legal authority to sign a contract with the City): same Address: City: State: Zip: Signature: Phone: Sponsor is: Non-Profit Public Agency Other Amount Requested: $_7800 Match: $__2950 Total Project Budget:$10,750 $__________ PROJECT SUMMARY In the Space provided below, provide a one-paragraph summary of your request and what It will accomplish. If your request is part of a larger project, you may briefly describe the Over-all project. However, please focus your answer on the specific element for which you are requesting funding. Providing recreational activities for people of all ages is an essential component to any community. The Arlington Parks, Arts and Recreation Department is requesting funding for the outdoor summer recreation events for 2010. Music in the Park has proven to be a popular event that entertains audiences from Arlington and beyond. Terrace Park hosts the event each Thursday night in August, where people can relax and enjoy an outdoor concert. Shakespeare in the Park is presented twice during the summer, also at the amphitheater at Terrace Park. Outdoor Movies will be shown three Thursday evenings in July. This is a fun event for families and friends to enjoy a summer evening while watching a classic movie. CITY OF ARLINGTON Tourism/Economic Development Grant Application PROJECT ELIGIBILITY How does your project meet the City and State eligibility requirements as set out in the accompanying application guidelines? Project Eligibility: These events are designed to increase tourism and help develop a City that is desirable to tourists. The events are designed to attract visitors. Advertising to the outside population will help build new audiences. The venue of Terrace Park has a long history of hosting events, as far back as the early 1900s. The park reflects Arlington’s history and natural environment. These are quality events that have a home-town feel, that the greater Arlington community actively supports. Volunteers have donated their time to coordinate Music in the Park, and The Point Church provides the sound system and concessions for the event. The Kiwanis Club of Arlington hosts the Outdoor Movies and provides free popcorn. The Friends of the Arlington Library have provided assistance with Shakespeare in the Park in the past. These partnerships display a great commitment from the community. IMPACT ON THE HOTEL – MOTEL FUND The Hotel – Motel fund derives entirely from taxes on hotel and motel stays in the City. One of the key evaluation criteria, therefore, is how funding a particular project will enhance the fund. Please indicate how the results of your project would enhance the long-term health and stability of the fund and, especially, how it would result in overnight stays. Quantify your projections and indicate how you propose to verify your results. Remember, food and fuel purchases assist the local economy but do not contribute directly to the Hotel – Motel fund; only overnight stays do. If your project will not result directly in overnight stays, try to demonstrate how its success may contribute to future overnight stays. An example might be a one-day festival you sponsor which, when combined with – and jointly marketed with – an event the following day which appealed to the same audience, would encourage visitors to spend the night and attend both events. In this example, if would be important to discuss the timeframe and strategy for future implementation of an appropriate cooperative marketing campaign to link your one-day festival with the second one. Again, quantify your projections and explain the methodology by which you developed them. These events will further enhance the long-term marketability of Arlington, luring those to town that may not otherwise visit. Tourists will want to come to Arlington to enjoy the events and the other activities that the area offers, such as outdoor recreation. Building these events serves to further enhance the overall long term marketability of Arlington. Consistent events such as Music in the Park, Shakespeare in the Park and Outdoor Movies don’t just provide cultural opportunities to our local residents, but to the greater Snohomish County area. Expanding our advertising of these events will allow us to broaden our attendance base, and promote Arlington as a travel destination for future trips. PROJECT BUDGET Please detail the budget for your project. Remember that though the City can pay no personnel costs (wages, benefits, etc.), such costs are eligible as a portion of your matching portion. The City can pay a share of such costs as postage, design and layout of printed materials, printing, and communications. Please specify whether your various match items will be either cash (C) or in-kind (I/K). Project Name: Item City Match Cash In-Kind Total 1.Shakespeare in the Park $ 700 $240 x $940 2. Outdoor Movies $1500 $1030 x $2530 3.Music in the Park $3600 $1260 x $4860 4. Street Fair Entertainment $1000 $120 x $1120 5.Advertising $1000 $300 x $1300 6. $ $ $ 7. $ $ $ 8. $ $ $ 9. $ $ $ 10. $ $ $ Totals: $7800 $2950 $10,750 BUDGET NARRATIVE In the space below please offer any information which you feel may provide useful background on your proposed budget such as source and rate at which matching labor costs are calculated, numbers of promotional pieces to be produced, numbers of media ads to be placed, media outlets to be used, etc. Matching labor costs have been calculated at $30.00 per hour for 1 full time City personnel; volunteer time has been calculated at $15.00 per hour. We will be matching advertising funding by promoting these events in the City of Arlington Parks and Recreation flyer and City website. The requested funding will allow us to place regular advertisements in the Arts and Entertainment sections of the Herald. In addition, we will use the free advertising offered through the Snohomish County Tourism flyers, and other event guides produced by Seattle Times, the Herald, King TV and other media outlets. PROJECT TIME LINE Please use the chart below to break out your project into its major items, showing when each will be accomplished. MONTH TASK ITEM JANUARY Book Shakespeare in the Park performances FEBRUARY MARCH Start booking Music in the Park performers APRIL Schedule movies for Outdoor Movies MAY Begin advertising all events Assist DABA with Street Fair entertainment planning JUNE Shakespeare in the Park performance Advertise Movies and Music JULY Outdoor Movies July 15, 22 & 29 Shakespeare in the Park performance Street Fair: July 9-11 Advertise AUGUST Music in the Park August 5, 12, 19, 26 Advertise SEPTEMBER OCTOBER NOVEMBER DECEMBER Please use the space below to provide any necessary background on elements of your project time line. City of Arlington Council Agenda Bill AGENDA ITEM: NEW BUSINESS #2 ATTACHMENT C COUNCIL MEETING DATE: January 4, 2010 SUBJECT: Annual Certification of Board of Health Representative DEPARTMENT OF ORIGIN: Executive Contact: Allen Johnson, 360-403-3441 ATTACHMENTS: -Request from Snohomish County Health District to designate Board of Health Representative - Draft letter designating Mayor Dianne White as the City’s Board of Health Representative EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: N/A DESCRIPTION: The Snohomish Health District Board of Health provides budget and policy oversight for the Snohomish Health District. Membership on the Board of Health is comprised of all five Snohomish County Councilmembers and ten city council members or mayors representing the 20 incorporated cities and towns in the County. HISTORY: Snohomish Health District was created in 1959 under Washington State Law (RCW 70.46) as the municipal corporation responsible for public health in Snohomish County. ALTERNATIVES: Authorize the appointment of another representative to the Snohomish Health District Board of Health. RECOMMENDED MOTION: I move that Council authorize the Mayor to send a letter to the Snohomish Health District designating Stanwood Mayor Dianne White as the City’s Board of Health Representative. City of Arlington Council Agenda Bill AGENDA ITEM: NEW BUSINESS #3 ATTACHMENT D COUNCIL MEETING DATE: January 4, 2010 SUBJECT: Appointment of Councilmember Raezer to serve as the City’s Representative to Community Transit DEPARTMENT OF ORIGIN: Executive Contact: Allen Johnson, 360-403-3441 ATTACHMENTS: -Request from Community Transit to appoint a representative to the CT Board EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: N/A DESCRIPTION: The Board of Directors, as the governing body of the Corporation, establishes policy and legislative direction for the agency. The Board defines the organization’s mission, establishes goals, and approves the budget to accomplish the goals. Board members represent the agency’s position to the public, in the Legislature, and in the community, working closely with the Chief Executive Officer (CEO). The Board is composed of nine elected officials selected by and serving at the pleasure of the respective governing bodies of the component cities and county within the service area. Board members are appointed for two-year terms. There are three members and two alternates from component cities with populations between 10,000 and 30,000 -Arlington, Bothell, Lake Stevens, Mill Creek, Monroe, Mountlake Terrace and Mukilteo. HISTORY: Community Transit began service Oct. 4, 1976, after voters in Lynnwood, Edmonds, Mountlake Terrace, Brier, Woodway, Marysville and Snohomish agreed to form their own local transit agency. ALTERNATIVES: Authorize the appointment of another representative from the City Council to serve as the City’s representative to CT. RECOMMENDED MOTION: I move that Council appoint Councilmember Raezer to serve as the City’s Representative to Community Transit. City of Arlington Council Agenda Bill AGENDA ITEM: NEW BUSINESS #4 ATTACHMENT E COUNCIL MEETING DATE: January 4, 2010 SUBJECT: Appointment of Mayor Larson to serve as the City Representative to the SCT Steering Committee and Councilmember Baker to serve as the City’s Alternate DEPARTMENT OF ORIGIN: Executive Contact: Allen Johnson, 360-403-3441 ATTACHMENTS: -Request from Snohomish County Tomorrow to appoint a Representative and Alternate to the SCT Steering Committee. EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: N/A DESCRIPTION: The Snohomish County Tomorrow Steering Committee is the policy advisory body of the Snohomish County Tomorrow planning process. The Steering Committee membership is comprised of one elected representative from each of the cities and towns in the County, the Tulalip Tribes, and three elected representatives from Snohomish County. The County representatives shall include the Snohomish County Executive, the Chair of the Snohomish County Council, and a second County Council member. All of these members are called the Elected Official Representatives. These members select six additional members who are Snohomish County citizens at large. These six members are called Citizen Representatives. The Steering Committee operates by general powers and authority granted to each municipal entity to participate in cooperative inter-jurisdictional planning efforts. HISTORY: Snohomish County Tomorrow (SCT) began in March 1989 as a voluntary association of cities, towns, the county and the Tulalip Tribes. Snohomish County Tomorrow (SCT) is a cooperative and collaborative public interjurisdictional forum consisting of representatives from the county and each of the cities as well as from the Tulalip Tribes. SCT's mission is to adopt a publicly shared vision, including goals and policies, to guide effective growth management and to preserve Snohomish County's unique quality of life. ALTERNATIVES: Authorize the appointment of another City representative or alternative from the City Council to serve as the City’s representative to SCT. RECOMMENDED MOTION: I move that Council appoint Mayor Larson to serve as the City Representative to the SCT Steering Committee and Councilmember Baker to serve as the City’s Alternate.