HomeMy WebLinkAboutResolution No. 2022-009 A Resolution of the City Council of the CIty of Arlington, Washington Declaring that the Purchase of a FARO 3D Laser Scanner RESOLUTION NO. 2022-009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON,
DECLARING THAT THE PURCHASE OF A FARO 3D LASER SCANNER FOR THE
ARLINGTON POLICE DEPARTMENT IS A PURCHASE INVOLVING SPECIAL MARKET CONDITIONS,
AND AUTHORIZING NEGOTIATION WITH THE SUPPLIER OF THE EQUIPMENT
WHEREAS, the City of Arlington is obligated to follow competitive bidding statutes
except in certain circumstances defined by state law when competitive bidding is not feasible or
in the best interests of the city; and
WHEREAS, when competitive bidding is not feasible or in the best interests of the City
RCW 35.23.352 requires written findings to that effect; and
WHEREAS, the City Council of the City of Arlington wishes to make written findings in
support of its decision to purchase certain equipment subject to special market conditions; and
WHEREAS, certain used equipment has been identified as available for sale that fits the
specific needs of the City at a very favorable price and may be sold before the City could
complete a formal bidding process; and
WHEREAS, RCW 39.04.280(1) provides a "special facilities or market condition"
exception from competitive bidding requirements for purchases of materials, supplies, or
equipment; and
WHEREAS, although the term "special facilities or market condition" is not defined in
the statute, the Municipal Research and Services Center (MRSC) has opined that used
equipment offered at a very favorable price combined with the risk it could be sold before a
county has a chance to complete the bidding process constitutes a special market condition';
and
WHEREAS, City staff along with the concurrence of the City Attorney is requesting the
City to invoke the "special market conditions" exception to competitive bidding to proceed with
the purchase of a used FARO 3D Laser Scanner;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
1. Findings. The City Council finds as follows:
a. The Arlington Police Department has recently responded to several substance
related fatality collisions and is experiencing increasing difficulty in obtaining the
technical equipment and assistance required to investigate and document these
scenes.
b. The current best practices documentation expected by prosecutors for serious
injury and fatality collisions requires 3D Scanning Equipment and Software.
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RESOLUTION NO. 2022-009 1
c. 3D Scanners and Software process data and produce detailed and scaled maps of
collision and crime scenes that offer a 360-degree perspective. These images can
be further scaled into diagrams. One officer utilizing a 3D Laser Scanner is
capable of recording a scene or roadway in approximately 60%of the time
required by four officers using other methods to document the same scene. The
result is a substantial increase in accuracy and efficiency.
d. Traditionally, the Arlington Police Department has relied upon the assistance of
our partner agencies, specifically the Washington State Patrol, Marysville Police
Department, and the Snohomish County Sheriff's Office, for this equipment and
software.
e. However, in several recent incidents requiring this technology, Arlington's
partner agencies have been unavailable to assist due to staffing challenges.
f. The Arlington Police Department has a unique and special opportunity to acquire
a pre-owned FARO Focus M70 3D Laser Scanner, which normally retails for
approximately$70,000 for$45,000 to include upgraded software, training and
extended warranty.
g. The opportunity to purchase this scanner could be lost if the city followed the
traditional purchasing process.
2. Based on the foregoing findings, the City Council hereby declares that the
proposed purchase of the FARO 3D Scanner is a purchase involving special market conditions
within the meaning of RCW 39.04.280 and the City's financial policies. Pursuant to RCW
39.04.280(1)(b) competitive bidding shall be waived and City staff is hereby authorized to
negotiate with FARO Technologies of Lake Mary, Florida, for the purchase of the equipment at
the estimated total cost of$45,000.
APPROVED by the Mayor and City Council of the City of Arlington this 5th day of July,
2022.
CITY OF ARLINGTON
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ATTEST: Barbara Tolbert, Mayor
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Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
StdvexW 13661e, City Attorney
RESOLUTION NO. 2022-009 2