HomeMy WebLinkAboutResolution No. 2019-021 Declaring that the Purchase of a Virtual Training Simulator for the City of Arlington Police Department is a Purchase Involving Special Market Conditions and Authorizing Negotiation RESOLUTION NO. 2019-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON, DECLARING
THAT THE PURCHASE OF A VIRTUAL TRAINING SIMULATOR FOR THE CITY OF ARLINGTON
POLICE DEPARTMENT IS A PURCHASE INVOLVING SPECIAL MARKET CONDITIONS AND
AUTHORIZING NEGOTIATION WITH THE SUPPLIER OF THE EQUIPMENT
WHEREAS, the City of Arlington is obligated to follow competitive bidding statutes
except in certain circumstances defined by state law when competitive bidding is not feasible or
in the best interests of the city; and
WHEREAS, when competitive bidding is not feasible or in the best interests of the City
RCW 35.23.352 requires written findings to that effect; and
WHEREAS, the City Council of the City of Arlington wishes to make written findings in
support of its decision to purchase certain equipment subject to special market conditions;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
1. Findings. The City Council finds as follows:
a. In 2018 Washington voters approved Initiative 940 requiring police to
receive de-escalation and mental health training. Under the measure, law enforcement
agencies must implement training curriculum that includes:
• interpersonal communication tactics that use time, distance,
cover and concealment to avoid escalation;
• implicit bias;
• cultural competency;
• skills to interact with people with disabilities and behavioral
health issues;
• alternatives to using deadly force; and
• 'shoot or don't shoot' scenario based training
b. The City is always looking for cost-effective ways to improve training
opportunities for its officers.
C. A virtual training simulator will move the Department towards achieving
its legal obligations under 1-940 while helping each officer improve situational
awareness, critical thinking, communication skills, reading body language, threat cues,
and de-escalation techniques.
d. The Arlington Police Department has an opportunity to acquire a Training
Lab EX virtual training simulator with an estimated retail cost of$90,000 for a price of
$45,000, payable $25,000 in 2019, followed by$5,000 per year in 2020 through 2023.
The purchase price includes the original manufacturer, Ti Training, extending a warranty
to APD and providing train-the-trainer instruction for staff.
RESOLUTION NO. 2019-021 1
e. The Police Department has funding for the initial payment from drug
seizure proceeds and future payments can be paid from the police department's
equipment fund.
f. RCW 39.04.280(1)(b) authorizes the city to waive competitive bidding
requirements for purchases involving special market conditions.
g. The City's adopted financial policies, Purchasing Policy E(b) also allows
the city to waive competitive bidding requirements when supplies or used equipment
are offered at a very favorable price and will be sold before the City will have a chance
to complete the bidding process.
g. The opportunity to purchase the simulator at a significantly reduced cost
from Pacific Indoor Tactical, LLC in Oak Harbor, WA represents a unique opportunity and
dramatic savings to the city
and taxpayers, and the opportunity to purchase the equipment may be lost if the
City were to go through the usual procurement process.
2. Based on the foregoing findings, the City Council hereby declares that the
proposed purchase of the Training Lab EX virtual training simulator is a purchase involving
special market conditions within the meaning of RCW 39.04.280 and the City's financial policies.
City staff is not required to go through a competitive bidding process before purchasing the
same and is hereby authorized to negotiate with Pacific Indoor Tactical, LLC of Oak Harbor, WA
for the purchase of the equipment.
APPROVED by the Mayor and City Council of the City of Arlington this 21st day of October,
2019.
CITY OF ARLINGTON
Barbara Tolbert, Mayor
ATTES
Wendy V Der Meersche, City Clerk
APPROVED AS TO FORM:
Ste%Cn1,4We, Cit torney
RESOLUTION NO. 2019-021 2