HomeMy WebLinkAboutResolution No. 2019-017 Finding Southern By Design, LLC to be the Apparent Low Bidder for the City of Arlington Cemetery Landscape Maintenance Services RESOLUTION NO. 2019-017
A RESOLUTION OF THE CITY OF ARLINGTON FINDING SOUTHERN BY DESIGN, LLC TO BE THE
APPARENT LOW BIDDER FOR THE CITY OF ARLINGTON CEMETERY LANDSCAPE MAINTENANCE
SERVICES
WHEREAS, the City of Arlington has solicited bids for purchased services known as the
City of Arlington Cemetery Landscape Maintenance Services (hereinafter the "Purchased
Services"); and
WHEREAS, the apparent low bidder on the Purchased Services, Southern by Design, LLC,
submitted a bid which was untimely though the apparent low bidder advised the City it was en
route to deliver its bid; and
WHEREAS, the City Council wishes to waive the irregularity in the bid submitted by
Southern by Design within the terms of the bid documents and the meaning of RCW 35.52.352;
NOW, THEREFORE, the Arlington, Washington City Council do hereby resolve as follows:
1. The City Council finds as follows:
a. The City of Arlington sought qualified contractors to bid on the City of
Arlington Cemetery Landscape Maintenance Services ("the Purchased Services").
b. Southern By Design, LLC("Southern") submitted its bid packet in an
untimely manner, though it did contact the City to advise it was en route prior to the bid
opening.
C. The bid results were not opened or available to the public in such a way
that Southern By Design, LLC received a substantial advantage over other bidders.
d. Southern by Design's bid is substantially less than the bids offered by
other bidders.
e. Public bidding is designed to prevent 'fraud, collusion, favoritism, and
improvidence in the administration of public business' and to ensure that the public
entity receives 'the best work or supplies at the most reasonable prices practicable.'
Gostovich v. City of W. Richland, 75 Wn.2d 583, 587, 452 P.2d 737 (1969) (quoting
Edwards v. City of Renton, 67 Wn.2d 598, 602, 409 P.2d 153 (1965)).
f. The bid documents clearly indicate that "The City reserves the right to
reject any or all proposals,to waive any minor informalities or irregularities contained in
any proposal, and to accept any proposal deemed to be in the best interest of the City"
g. The City Council further finds that it is in the best interests of the City to
accept the low bid.
Resolution No. 2019-017 Page 1
2. Based on the foregoing findings, the City Council hereby declares that the bid
submitted by Southern By Design, LLC. for the purchased services known as City of Arlington
Cemetery Landscape Maintenance Services is hereby accepted,that any irregularities therein
are waived, and Southern By Design, LLC is declared to be the "lowest responsible bidder"for
purposes of awarding the bid on that project.
APPROVED by the Mayor and City Council of the City of Arlington this 16th day of
September, 2019,
CITY OF ARLINGTON
Barbara Tolbert, Mayor
ATTEST:
J-11i4de'l,
7
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
C
S ven ffle, y Attorney
RESOLUTION 2019--Q 17 Page 2