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Home My WebLink About_06-23-25 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Don Vanney PLEDGE OF ALLEGIANCE ROLL CALL Mayor Don Vanney – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. May Financial Report ATTACHMENT A Staff Presentation: Kristin Garcia 2. Community Engagement Quarterly Report ATTACHMENT B Staff Presentation: Sarah Lopez 3. Airport Quarterly Report ATTACHMENT C Staff Presentation: Marty Wray 4. Maintenance and Operations Quarterly Report ATTACHMENT D Staff Presentation: Josh Grindy ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING EXECUTIVE SESSION Arlington City Council Workshop Monday, June 23, 2025 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. RECONVENE ADJOURNMENT Mayor Pro Tem Michele Blythe / Mayor Don Vanney City of Arlington Council Agenda Bill WS #1 Attachment June 23, 2025 May 2025 Financial Report Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: 2025 May Financial Report – Kristin Garcia, Finance Director Sales Tax Revenue: Total sales tax revenue is up 4% over this time last year , a gain of 2% from last month’s report. The retail industry also gained some ground from April. Last month retail was down 4% and through May retail is down just 1%. Growth continues from construction, services, wholesale and information industries. Manufacturing and transportation continue to trend downward , likely impacted by the tariffs. Agriculture is also down. YTD 2023 YTD 2024 YTD 2025 % Change Retail 1,448,692 1,433,743 1,425,080 -1% Construction 1,041,969 371,951 420,534 13% Services 571,069 602,325 643,966 7% Wholesale 237,559 236,891 278,840 18% Information 61,482 66,069 72,896 10% Manufacturing 69,310 58,164 57,032 -2% Transport/Utilities 48,642 58,878 53,192 -10% Agriculture/Other 44,909 47,622 38,866 -18% 3,523,632 2,875,643 2,990,407 4% Property Tax Revenue: The majority of property tax revenue is received in May and October. To date, we’ve received about 51% of budget. This chart shows property tax collected January through May 2023 – 2025. Property tax revenue is very consistent and is expected to trend the same for each respective year. Banked capacity was used in 2024, that’s why 2023 revenue is lower than in 2024 and 2025. The trend follows the same pattern each year and meets expectation. - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 Jan Feb March April May Property Tax Revenue 2023 2024 2025 GENERAL FUND Total Utility Tax Revenue: Total utility tax revenue continues to show growth, up about 8% over last year. The biggest growth is from natural gas but most other utilities are showing growth. Growth is expected based on the level of development and population growth over the last 5 – 10 years. The only exceptions where we see flatlining or decline are cable TV and telephone which have been impacted by the change in technologies (cell phone vs land lines and streaming services vs cable tv). l General Fund Ending Fund Balance: This chart shows ending fund balance January through May for 2023 – 2025. As sales tax revenue is trending a bit lower than expected from the 10 year financial plan, it’s important to monitor ending fund balance to make sure spending is managed appropriately. Fund balance is 100% compliant with the two-month operating reserve policy. Although the two-month reserve requirement is met, the chart reveals that the fund balance is slowly declining. A reminder that the 10 year financial plan(s) did show a declining fund balance with the expectation that revenue would need to increase between 2027 - 2030 or expenses would need to decrease for long term sustainability. 0 500,000 1,000,000 1,500,000 2,000,000 Total Utility Tax Revenue -Year to Date 2020 2021 2022 2023 2024 2025 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 Jan Feb March April May General Fund Ending Fund Balance 2023 2024 2025 Streets Fund: Monitoring this fund closely. Year to date revenue is 21% lower than last year and is 13% below budget. Fund balance is $66,275 which is less than one month of operating expenses. Public Art Fund: May’s fund balance is $88,041 and the amount of grant reimbursements expected to come in is nearly $80,000. A transfer of construction sales tax will be made in June as authorized per AMC 3.82.020. Cemetery Fund: No transfers needed the last two months. Revenue has been sufficient to cover operating expenses. Fund balance as of May was $9,176. Equipment Replacement Fund: S-88 (street sweeper) that caught fire was replaced. Primary insurance has reimbursed $247,745 or about half the cost of the replacement sweeper. The secondary insurance process is being worked on and the City expects a reimbursement to cover the remaining out of pocket expense, less the cost of the de ductible. It could be several months before the reimbursement is received from secondary insurance. Airport Fund: The airport sold a building located at 18722 59th Ave NE. Proceeds of the sale were recorded as Other Revenue in the airport operating fund. Any ex cess revenue over expenses will be moved into the airport reserve fund during the year end process. $- $50,000.00 $100,000.00 $150,000.00 $200,000.00 2020 2021 2022 2023 2024 2025 Fuel Tax YTD OTHER FUNDS • Attached are the City’s 2024 unaudited financial statements. These are being provided as part of our internal controls processes to share financial information with the governing board. • The City’s 2024 federal audit is wrapping up and the 2024 financial statement has begun. • Information from the May 14, 2025 Economic and Revenue Update from the State of Washington which may provide additional insight to our local economic trends. o First quarter real GDP contracted by .3%. o Consumer prices increased 2.3% over the year (March to April) ▪ CPI-U for year ending May 2025 was 2.5% as compared to 3.1% year ending May 2024. Although prices have increased, CPI is going down for our local area. o Washington job growth weaker than expected. o Although weaker job growth in Washington, the unemployment rate has held steady. o Washington housing construction remains weak. ▪ Total building permit revenue for the city (commercial and residential construction) is down 60% from last year. o Washington car and truck sales increased to their highest level since 2017. ▪ Year to date local sales tax from auto/RV sales declined 26% or $99,762 from 2024 to 2025 . None None POLICY UPDATES/OTHER INFORMATION EDUCATIONAL DEPARTMENT UPDATES July 7th, 2025 –2026 tourism grant distribution recommendation. The lodging tax advisory committee will be meeting on June 30th to review and discuss 2026 tourism grant applications. A funding recommendation will come to council on July 7th for council action. The budget for grant awards is $175,000. Council Approval Date Item Amount Notes N/A S-88 Street Sweeper $465,000 Existing street sweeper caught fire. Working with insurance to replace. Anticipating insurance will cover full cost of replacement. 7/1/2024 Phase II Smokey Point Community Park $2.392 million Council approved Phase II of Smokey Point Community Park for $2.392 million. Phase I of the project was already underway in 2024, it was unknown what portion of Phase II would take place in 2024 or 2025. Approved in 2023/2024 Budget 2024 Comp Plan $20,000 Project was budgeted in the previous biennium and expected to be completed by the end of 2024. A few items carried over into 2025. 7/29/2024 Paper to Digital Grant $183,000 CED applied for and was awarded a grant from the Department of Commerce to convert their records from paper to digital. Project fully funded by the grant. 6/2/2025 2025 Utility Improvement and Pavement Preservation $1,042,000 Unspent funds from 2024. Due to staffing shortages, the 2024 projects were put on hold. A possibility that unspent budget from 2024 may need to be moved forward to 2025. $1.4 million was budgeted for 2025 projects. UPCOMING/APPROVED BUDGET AMENDMENTS UPCOMING COUNCIL AGENDA ITEMS City of Arlington Council Agenda Bill WS#2 Attachment June 23, 2025 Community Engagement Quarterly Report Quarterly Report Administration; Sarah Lopez, Community Engagement Director EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: 1 Community Engagement Quarterly Report June 2025 Current and New Projects: • Music in the park concerts • July 4 planning • New electronic reader board for merchants parking lot, in process • City Street Fair booth, July 11-13 • CivicRec – recreation and facility management online platform • Commute Trip Reduction Plan – complete • Tourism grant applications • PUD Tree Power grant application • Fox 13 Zip Trips • KOMO TV Seattle Refined • Community BBQ for NNO 2025 • Public Art Projects – Love Won, Eagle Trail/Haller mural, and Sundial • Jensen Park restroom project • Pickleball project – with Engineering Communications Quarterly Press Releases (PR) /Media Alerts (February-June): • SMART Investigating Use of Force Incident at the Twin Lakes Shopping Center • SMART Concludes Investigation of Use of Force Incident at SR9 in Lake Stevens Arlington Update Newsletter: May 2025 edition, next edition is October E-newsletters Weekly: Arlington Update Newsletter | Arlington, WA • Weekly E-Newsletter through Constant Contact February 2025: 1,474 opens May 2025: 1,459 opens • Weekly All Staff Bulletin sent to employees and council: 52-59% open rate City Website: https://www.arlingtonwa.gov/ Top webpages for last 90 days Feb 9, 2025 – June 9, 2025: 2 May – June 3 City of Arlington Facebook Page: https://www.facebook.com/arlingtonwa February 2025 12,970 Followers June 2025 14,161 Followers Last 28 days, new followers 766. Post views: 1,181,660, Post reach 429,861 Videos of Meetings: https://www.youtube.com/@CityofArlingtonWashington/streams February 2025: 347 subscribers June 2025: 392 subscribers City Council meeting June 2, 2025: 56 views Planning Commission meeting May 20, 2025: 66 views Additional Social Media sites: Twitter https://x.com/home and Instagram https://www.instagram.com/arlingtonwacity/ Community Outreach New Tourism Projects: • Fox 13 Zip Trips, free promotion Featuring Arlington on August 8, Live broadcasting 9- 10am in Legion Park • KOMO TV Seattle Refined – PNW Escapes. Received Snohomish County grant for funding, 2 on airs plus social media campaign. Filming in August. Tourism grant applications for 2026: Eagle Festival, Outdoor Music Series, Hispanic Heritage Event, Outdoor Speaker System for downtown-phase 1. Meet me in Arlington Program https://meetmeinarlington.com/ Website: Business users 334, Product listings 678. Facebook followers 2.4K, Instagram Followers 2,823. Top Cities, Arlington Marysville and Lake Stevens. New video Meet me in Arlington for Mothers Day: https://www.facebook.com/share/p/16KmM3By5i/ Popup Shop calendar https://www.arlingtonwa.gov/popup 4 Business Classes with Stilly Valley Chamber of Commerce: • March 20 -Storytelling with Elaine Hall • April 17 -Linda Cahan Five Things You Can Do Right Now to Improve Your Business • May 15 -Build Your Business Model Canvas from Tom at FDG Web • June 19- Ai and Content with Elaine Hall Youth: • Youth Council –Focus project was nutrition for teens. Presented to Haller Middle School and Friday Funday. On summer break, recruiting for 1 open position. National Youth Council Connection Summit August 6 • Youth Coalition – new focus group led by Stilly Valley Health Connections • Friday Funday/End of School June 17, city sponsored bounce house Volunteers: • Arbor Day tree planting March 8 • Coca Cola Swire, Centennial Trail Clean Up, April 23 • Rotary Club- cemetery landscape maintenance May 17 • Smokey Point Church – litter removal May 18 • Cristy Brubaker, Mayor Volunteer Award, May 5 • Key Bank, June 4, Centennial Trail tree maintenance – weed and bark • Lions Club- May 31 -Terrace Park clean up • Sprout Club – York Park, ongoing • Jason Rice, Mayor Volunteer Award, June 2 • Little Joy Daycare, Little Library, June 7 Park Projects: • Pickleball- in design with Public Works • Jensen Park restrooms – to bid • Community Garden – in process • Dog park at York Park – in process • PARC: Create articles about a featured city park for newsletters • PARC: Investigating costs to improve play features at Terrace Park • PARC: Park Tour (June) • Eagle Scout projects: signage for Portage Creek Trail. And Stormwater dog park table/shelter. • Bike Pump Track, survey complete. Rotary raising funds. • PUD tree grant application #2- Centennial Trail 4th Street to Division Street Public Art Projects: www.arlingtonwa.gov/art • Repaint bike mural at Haller Park, Erica Knapp- this summer • Sundial and benches for Stormwater Wetland Park, Lin McJunkin and Milo White-in process • Gateway sign repaint (SR9/SR531), Caroline Sumpter - July • Logging mural, Centennial Trail near 5th Street • Love Won Another sculpture, Jim Jacobson- June/July 5 • Art benches with kids art – in process • Mural on SR9 Bridge pillar, Lori Angdahl – in process • 2 chainsaw carvings for Division Street roundabouts, Steve Backus- Fall • Interpretive Mountains sign for Airport Blvd. (to be installed) • Skateboard Park touchups 2025 Events City Sponsored: www.arlingtonwa.gov/events • Music in the Park, Saturdays at 6pm, Legion Park • July 4 Fireworks Display • National Night Out, August 5 • Community Airport Day (Airport Staff) • Old Fashioned Fly-In (Airport Staff) • Shakespeare in the Park, August 3 • Hispanic Heritage Event, Sept. 13 • Hometown Holidays Kick-off • Hometown Holidays Santa Parade July 4: Fourth of July Celebration | Arlington, WA • Pancake Breakfast at Haller Park 8 to 11 a.m. • Freedom 5k Color Run at Haller Park 10 a.m. • Thursday 5 to 9 p.m. Friday 11 a.m. to 7 p.m. • Lifeway Hometown Carnival at Legion Park 12 to 4 p.m. • Kiddies Parade at 4:30 p.m. on Olympic Ave • Grand Parade at 5 p.m. on Olympic Ave • The Great Stilly Duck Dash at Haller Park 7 p.m. • Fireworks Display at Quake Park 10 p.m. City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: June 23, 2025 Airport Quarterly Report Airport 2nd Quarter Report Airport; Marty Wray, Director EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: HISTORY: ALTERNATIVES: RECOMMENDED MOTION: Airport 2nd Quarter Report June 2025 Current Projects: • Taxiway Alpha rehab and redesign project is underway with 56 working days remaining. Estimated total project cost of $5.34 million dollars. FAA funded project to 90%. During the project, a change order was identiﬁed, extending the overall construction timeline from 80 working days to 95 working days. An unexpected water and sewer line was discovered, necessitating relocation. The FAA will cover 90 percent of the costs associated with this change order. • Airport Fiber Installation Project Phase III – West 188th Gate, North 59th Ave and remaining portion Airport Boulevard (51st Ave NE) Phase three of the Fiber Installation Project began on May 27th. This phase will continue installation of ﬁber along the east side of the airport. Additional ﬁber will also be installed on Airport Boulevard and in the northwest area of airport property. The project aims to enhance internet service and security for airport tenants and businesses located on the premises. Expanding the ﬁber network throughout the airport will also improve operations for companies that choose to remain or relocate to Arlington Municipal Airport. Project cost - $599.961.66 (teaming with IT department for expenditures) • Master Plan and Obstruction Survey Project underway Century West Engineering, in collaboration with airport staﬀ, started an 18-month process in the fall of 2024. Century West is currently collecting data for the master plan update. The second Public Advisory Committee (PAC) meeting is scheduled for June 24th, where staﬀ will present an overview of the airport's existing conditions and aviation activities. Project cost - $834,000.00. • Removing derelict aircraft from airport property • Settling delinquent accounts • Hangar Clean Out Event Airport Staﬀ held the annual Hangar Clean Out Event from June 3rd to June 15th. This event provided hangar tenants with the opportunity to remove unwanted items from their hangars and dispose of them in rented dumpsters. The event was a huge success, especially as staﬀ continue to complete hangar inspections. • Hometown Fly-In planning is ongoing in preparation for the event in July • West Side Cleanup In an ongoing eﬀort to ensure standards are met throughout the airﬁeld, operations staﬀ, and the M&O department have been working hard to clean up the west side of the airport. During the cleanup over six 40-yard dumpsters of trash and 23 barrels of waste have been removed. Nonaviation businesses and residential use have also been removed from the area and will be replaced with an aviation related business starting July 1. • FAA Conversations FAA planners and airport staﬀ are in talks on how to obtain more land to protect both approach ends of the calm wind runway (RWY 16/34) which happens to be the most used runway. This is imperative to the footprint of the airport as acquiring these lands would safeguard against having to reduce the length of the runway. With the added land, once the airport met the requirements to extend RWY 16/34 they would have ability to do so. • Four new Leases The Airport is happy to announce by winter of 2025 there will be four new leases on the airﬁeld. These businesses include a contractor for the National Transportation Safety Board (NTSB), an aircraft manufacturer, and a complete avionics supplier/installer. The ﬁnal lease will bring new hangars which includes cooperate facilities. City of Arlington Council Agenda Bill WS#4 Attachment June 23, 2025 Maintenance and Operations Quarterly Report Quarterly Report Maintenance and Operations; Josh Grindy, Manager EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: Maintenance & Operations Quarterly Report April/May/June 2025 Challenges/Opportunities/Highlights • Staffing: o All 14 Full Time Employee positions are currently ﬁlled. o All Seasonal positions have been ﬁlled with the last position starting in June. o End of June, all 3 Full Time Staff that have been off or working parttime for Paternity leave will be returning to a fulltime schedule. • Department of Corrections (DOC) Work Crews: o For the months of April, May, and June the DOC crews have been reliable working 2 days a week. o Crews have been reliable, but their teams have been smaller with only 3-4 inmate’s vs 6-7 pre-COVID. o The focus for DOC crews for this quarter has been at the Parks assisting with vegetation control. • Streets: o April:  M&O completed a thorough cleanup of the medians on 172nd to include the Walmart traffic circle.  All traffic median irrigation was turned on and weed control application was completed.  50 Potholes were ﬁlled.  3 Street signs were replaced. o May:  Staff completed multiple early shifts for roadside mowing with ﬂaggers.  M&O staff responded to an emergency road closure for Burn rd. Hill due to a tree sliding down into the roadway. The fallen tree was removed off roadway along with another that was a danger tree.  48 Potholes were ﬁlled.  2 Sidewalks were repaired. o June:  Additional roadside mowing was completed with ﬂagger on Smokey Pt Blvd. and 200th King Thompson bridge area.  8 Potholes have been ﬁlled up to date of Mid- June  4 Sidewalks were repaired. • Facilities: o April: Quarterly HVAC preventive maintenance was completed at all the city facilities M&O services. o May: Fire extinguisher inspections were completed. o June: Fire panel systems inspections are scheduled for completion at all city facilities. • Parks: o April: M&O staff de-winterized the park bathrooms at Haller, Terrace, Quake, and Evans. Haller Splash Pad toys installed, and system checks completed. o May: Irrigation was turned on and repairs made. Splash Pad passed Health District inspection and was turned on for the season. Staff painted the lines for the Storm Water park basketball hoop area. Wedgewood Park carousel playground toy was installed and open for use. o June: Landscape preparation for the July 4th and street fair events. • Airport: o April: Illegal Camp cleanup took place using DOC labor and M&O staff located behind smart cap bldgs.. o May: M&O staff removed over 100 cu. Yards of garbage from the Ultra-Light hangars left behind by former tenants. o June: M&O staff remodeling the Ultra-light hangar for new tenants removing walls and lofts for a bigger open hangar. • Projects: o City Hall  Roof was cleaned by M&O staff in May and a coating with 20-year warranty was applied by S&S rooﬁng along with gutters replaced by Watermark gutters.  Waiting on Equipment order for the HVAC roof pack unit replacement this Summer. o M&O shop remodel  Maintenance shop roof being replaced in June by S&S rooﬁng.  Salt & Sand Bays were built by M&O staff over the last months with the building of the ecology blocks and rooﬁng purchased from HCI. • These new bays will increase the City’s Road salt capacity to have 2 years’ worth of supply on hand.  Maintenance Shop building is schedule to be painted during Summer of 2025. o York Park Dog Park  M&O staff tore down the shed on the property and working with fencing contractor to complete the project. Internal staff requests April/May/June 2025 Month # of Requests January 67 February 32 March 49 April 50 May 71 June 35 July August September October November December 2025 304 Citizen online requests April/May/June 2025 Month # of Requests January 20 February 10 March 3 April 19 May 22 June 10 July August September October November December 2025 84