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Home My WebLink About_03-24-25 Council Workshop (Revised) SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Don Vanney PLEDGE OF ALLEGIANCE ROLL CALL Mayor Don Vanney – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Tammy Dunn, Executive Director - Snohomish County Sports Commission Mayor Don Vanney WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Airport Lease Waiver ATTACHMENT A Staff Presentation: Monroe Whitman Council Liaison: Leisha Nobach 2. Updates to Employee Handbook ATTACHMENT B Staff Presentation: Shawn Friang Council Liaison: Mayor Pro Tem Michele Blythe 3. February Financial Report ATTACHMENT C Staff Presentation: Kristin Garcia ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Arlington City Council Workshop Monday, March 24, 2025 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Michele Blythe / Mayor Don Vanney City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: March 24, 2025 Airport Lease Waiver Letter from PGF LLC. and Lot 304 – Airport Airport; Monroe Whitman, Operations Manager 360-403-3471 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: immediately northwest of Weston High School.) unfortunately, due to significant setbacks as outlined in the attachment, has requested that Airport staff terminate their lease and waive the 2025 lease payment of $67,937.35 and associated costs. Arlington Airport leased land. The lease was to accommodate a new Department of Social and Health Services (DSHS) building and create additional employment to the City of Arlington. There has been significant setbacks and revisions to their initial plan, and they are nearly $200,000 in investments including past lease payments. PGF LLC. has stayed current with their lease payments up until the termination of their lease. move to approve the waiver of the rental amount of $67,937.35 from PGF LLC. and authorize the Mayor to sign.” City of Arlington Council Agenda Bill WS #2 Attachment March 24, 2025 Employee Handbook Policy Updates Policies: 203,204,207,212,220 Human Resources; Shawn Friang, Director EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: 0 BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: pertain to: Policy 203 – Reasonable Accommodations Policy 204 – Anti-Harassment Policy 207 – Job Posting and Hiring Policy 212 – Hours of Work Policy 220 – Telework The Employee Handbook was last updated in March of 2017. Throughout the last seven years, many practices and new laws have changed surrounding these policies and updates have been put into place, but not formally adopted and updated in the Employee Handbook. A complete review and update to the Employee Handbook will be completed in 2025. Council will be brought sets of policy changes in phases throughout the year. Policy updates are process heavy and must be reviewed and approved by the City Administrator, City Attorney, Directors, Bargaining Units (where applicable) and then Council. ALTERNATIVES: process to the City of Arlington Employee Handbook. City of Arlington Record of Policy Update Policy Number and Title 203 Reasonable Accommodations of Religious Beliefs Change request submitted New language adopted Adding language about how to request an accommodation religious beliefs and the process that follows. The City respects the religious beliefs and practices of all employees and will make, upon request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on the City’s business or operations. See Policy 702 – Absences. An individual seeking a religious accommodation may submit a request to Human Resources. The request should include a brief description of how the individual's religious belief or practice conflicts with their job (or the application process) and what would be needed to alleviate the conflict. If the individual has a proposed accommodation in mind, that information may be included, although an individual is not necessarily entitled to the specific accommodation of their choice. Human Resources will evaluate the request to determine whether a reasonable accommodation exists (either the individual's proposed solution or an alternative) that would not create an undue hardship on our operations. Human Resources will meet with the individual to discuss the request. If an accommodation is agreed upon, the accommodation will be implemented. All decisions regarding religious accommodations will be documented. The City will not discriminate or retaliate against any applicant or employee because they have sought or received a religious accommodation. Any Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial individual who believes they have experienced discrimination, harassment or retaliation for requesting or receiving a religious accommodation should contact Human Resources. Review Process Sent for review Edits returned AFSCME APOA CouncilDirectors Legal review Council City of Arlington Record of Policy Update Policy Number and Title 204 Anti Harassment Change request submitted New language adopted deﬁnition The City of Arlington is committed to ensuring that the practices and conduct of all its employees comply with the requirements of federal and state laws against unlawful harassment. It is the policy of the City that all employees have the right to work in an environment free from unlawful harassment based upon their race, creed, color, religion, sex, marital status, sexual orientation (including gender identity and expression), pregnancy (including a woman's potential to get pregnant, pregnancy-related conditions and childbearing), age (40 and over), national origin or ancestry, citizenship or immigration status, physical, mental or sensory disability (including the use of a trained dog guide or service animal), military status or status as an honorably discharged veteran, HIV/AIDS or hepatitis C status. and any other class status protected by federal, state, or local law. Any workplace harassment of employees will not be tolerated by the City and encompasses conduct at work, as well as off-duty behavior that adversely affects the work environmentrace, color, religion, creed, sex, national origin, age, marital status, pregnancy, sexual orientation and gender identity, veterans’ status, genetic information, disability, and any other class status protected by federal, state, or local law. Any unlawful workplace harassment of employees will not be tolerated by the City. Harassment encompasses unwelcome conduct, whether verbal, physical, or visual, that is based upon a person’s protected status, such as sex, sexual orientation, gender identity, color, race, religion, national origin, age, disability, marital status, veteran or military status, citizenship status, or other protected group status. The City will not tolerate harassing conduct that affects tangible job benefits, that interferes with an individual’s work performance, or that creates an intimidating, hostile, or offensive working environment. Some examples of behavior that could constitute or contribute to harassment include but are not limited to: using epithets, slurs, or negative stereotypes; threatening, intimidating, or engaging in hostile acts that relate to protected status or characteristics such as those referred to above; jokes or pranks that refer to or denigrate a protected status; or placing on walls, bulletin boards, or elsewhere on the work premises or circulating in the workplace written, electronically transmitted or graphic material that denigrates or shows hostility or aversion toward a person or group because of a protected characteristic. The City’s prohibition on unlawful harassment encompasses conduct at work, as well as off-duty behavior that adversely affects the work environment. Sexual harassment is one form of prohibited, unlawful harassment. Unwelcome sexual advances, requests for sexual favors, and other physical, verbal, or visual conduct based on sex constitute sexual harassment when (1) submission to the conduct is an explicit or implicit term or condition of employment, (2) submission to or rejection of the conduct is used as the basis for an employment decision, or (3) the conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment. Some examples of behavior that could constitute or contribute to sexual harassment include but are not limited to: • Unwelcome or unwanted flirtations, propositions, or advances. This includes patting, pinching, brushing up against, hugging, cornering, kissing, fondling, putting ones arm around another, or any other similar physical contact considered unacceptable by another individual. • Requests or demands for sexual favors. This includes subtle or blatant expectations, pressures, or requests for any type of sexual favor accompanied by an implied or stated promise of preferential treatment or negative consequences concerning an individual’s employment. • Verbal abuse or kidding that is sexually oriented and considered unacceptable by another individual. This includes comments about an individual’s body or appearance when such comments go beyond an isolated innocuous compliment; off-color jokes or offensive language; or any other tasteless, sexually oriented comments, innuendoes, or offensive actions, including leering, whistling, or gesturing. • Participation in fostering a work environment that is generally intimidating, hostile, or offensive because of unwelcome or unwanted sexually oriented conversation, office décor, suggestions, requests, demands, physical contacts, or attention. An employee who feels harassed should immediately tell the offending individual how they feel and ask them to stop. If that does not work or if the employee is uncomfortable confronting the offending individual, the employee should report the incident promptly to their immediate supervisor. A complaint can be made verbally or in writing to Human Resources. In the alternative, as the employee may wish, the complaint may be brought to the attention of the City Administrator. If an employee brings the complaint to the attention of another manager, the manager is obligated to report the complaint to Human Resources and/or the City Administrator. The Complaint Form, available from Human Resources, may be used to file a written complaint. A harassment complaint generally will be handled as follows: • Every complaint is to be reported within three days either by the complainant or by the person receiving the complaint. If reported verbally, the person taking the complaint should produce a written statement for the complainant to review and sign. • The complaint will be investigated as soon as reasonably practicable. Choice of investigator, level of formality, and the procedures used in the investigation may vary, depending upon the nature of the allegations and full circumstances of the situation, including the context in which the alleged incidents occurred. • Confidentiality will be maintained throughout the investigatory process to the extent practical and consistent with the need to undertake a full investigation. There shall be no retaliation by the City, its officers, managers, or other employees toward any employee bringing a complaint in good faith or cooperating with the investigation of a harassment complaint. Any person who feels they have been retaliated against, should immediately report their concern to the Human Resource Department or City Administrator. The City strictly prohibits retaliation under this policy, and any sustained allegations of retaliation will lead to discipline, up to and including termination. Where the investigation confirms the allegation of unlawful harassment or retaliation, the City will take prompt corrective action. and, where appropriate, discipline the offending individual. Discipline may include verbal and written reprimands, professional counseling, reassignment, demotion, or other appropriate action, up to and including termination. The affected individuals will be informed of the outcome notified of the investigation completion, but no details pertaining to the corrective action will be provided.. All supervisors are assigned responsibility for implementing this policy, ensuring compliance with and knowledge of its terms, and for taking immediate and appropriate corrective action if they witness inappropriate behavior or receive a complaint. Managers must open and maintain open channels of communication to permit employees to raise concerns of sexual or other workplace harassment without fear of retaliation. Managers must work to , stop any observed harassment, and treat harassment matters with sensitivity, confidentiality, and objectivity. A manager’s failure to carry out these responsibilities may result in disciplinary action up to and including termination. Review Process Sent for review Edits returned AFSCME APOA CouncilDirectors Legal Council Formatted: Indent: Left: 0" Formatted: Space After: 0 pt City of Arlington Record of Policy Update Policy Number and Title 207 Hiring and Job Posting Change request submitted New language adopted Update language regarding oﬀers of employment, contract employment after termination, hiring process and job posting requirements DRS retirement eligibility to return to work Engrossed Substitute Senate Bill (ESSB) 5761 amending RCW 49.58.110. The City of Arlington is an equal opportunity employer and hires individuals solely based on their qualifications and ability to do the job. The City will try to fill job openings above entry level by promoting from within if qualified internal applicants are available. Employees should note, however, that some positions are Civil Service and fall under the Civil Service Rules. The City will give consideration to any known qualified individuals who are on layoff status before recruiting applicants from outside the organization. All job vacancies must be submitted to the Human Resources Department for review and creation of a job notice. Once approved, all job notices will be posted in appropriate city locations at least five working days prior to the closing date for applications. Appointments for part-time, temporary, or provisional employment may be allowed as substitution for a regular employee who is absent, provided sufficient funds have been authorized and budgeted for this purpose, when it is impossible to make a regular appointment due to recruitment difficulties, or where budget appropriations provide for this alternate employment. Temporary appointments will indicate the length of duration and not exceed six months unless approved by the City Administrator. Limited Term position are full time or part time positions paid for with one time funding or for a set period of time for a specific project or program. The terms of the employment timeframe must be posted with the position information. Union representation and benefits apply as if this was a regular ongoing position. The hiring process includes posting positions both internally and externally to provide opportunity for the most diverse pool of applicants. The posting must contain at a minimum: a summary of the position, essential functions, minimum qualifications, complete salary assigned to the position and a list of the benefits available to the specific position. Applications are reviewed for qualifications by Human Resources and then qualified applications are passed on to the hiring manager for review and scheduling for interviews and/or testing. Once a final candidate is determined, references are obtained from the applicant and the hiring manager or Human Resources will obtain reference responses. If the applicant passes through the references, a conditional offer (written or verbal) is provided to the candidate including the pay rate and terms of employment. When the conditional offer is accepted by the applicant, Human Resources will contact the applicant to obtain releases to complete the applicable background verification and driving record review. Once cleared, Human Resources will provide a final offer letter working with the hiring manager for a start date. All ﬁnal oﬀers of employment will be made in writing and signed by the Mayor. The City of Arlington will consider a member of an employee’s immediate family for employment, if the applicant possesses all the qualifications for employment. An immediate family member may not be hired if the employment would create either a direct or indirect supervisor/subordinate relationship with a family member; or create an actual conflict of interest or the appearance of a conflict of interest. These criteria will also be considered when assigning, transferring, or promoting an employee. For purposes of this policy, “immediate family” includes: the employee’s spouse, domestic partner, brother, sister, mother, father, stepmother, stepfather, children, stepchildren, father- in-law, mother-in-law, sister-in-law, brother-in-law, daughter-in-law, son-in-law, and any other member of the employee’s household. Employees who marry or become members of the same household may continue employment as long as there is not a direct or indirect supervisor/subordinate relationship between the employees,; or an actual conflict of interest or the appearance of a conflict of interest. Should one of the above situations occur, the City of Arlington would attempt to find a suitable position within the City to which one of the affected employees may transfer. If accommodations of this nature are not feasible, the employees will first be permitted to determine which of them will resign. If no agreement between the employees can be reached, the City will decide which of the employees will be terminated. Termination would generally occur within ninety (90) days. Former employees who left the City of Arlington in good standing may be considered for re- employment. Former employees who resigned without advance notice or who were dismissed for disciplinary reasons may not be considered for re-employment. A former employee who is re-employed will be considered a new employee from the date of re-employment unless the break in service is less than 3 months, in which case the employee will retain accumulated seniority. Length of service for the purposes of benefits is governed by the terms of each benefit plan. Employees who retire may be eligible, in certain circumstances, to be considered for rehire, after a period of no less than 30 days after their last day of employment and no promise or contract for re-employment may be discussed or arranged before that time frame. Any prior arrangements will nullify the retirement for the employee and they will be required to continue Formatted: Normal contributing to the retirement plan if working and will not be eligible to collect DRS retirement funds. Retirees are eligible to return to employment and if they maintain under 867 hours of employment annually, will be able to collect their retirement benefits.. Review Process Sent for review Edits returned AFSCME 1/15/2025 1/31/2025 APOA 1/15/2025 1/31/2025 CouncilDirectors 1/15/2025 1/31/2025 Legal 2/20/2025 /27/2025 Council 3/24/2025 City of Arlington Record of Policy Update Policy Number and Title 212 Hours of Work Change request submitted New language adopted Clarifying language, adding alternative work schedule language The City of Arlington establishes the time and duration of working hours as required by workload and workflow, customer service needs, the efficient management of employees, and any applicable law. The normal workweek is Sunday through Saturday, beginning and ending at midnight on Saturday, and consisting of forty hours. The normal workday will consist of eight hours of work with an unpaid meal period (minimum of 30 minutes) taken within the first 5 hours of the start of the workday and two paid 15 minute break/rest periods. Different work schedules, such as in the case of police, fire, maintenance and operations, water, and wastewater employees, may be established by the City to meet job assignments and provide necessary City services. Rest or coffee breaks are considered as time worked. Each employee’s scheduled work hours will be determined by his or her their Director supervisor. The supervisorDirector, or his/her designee, will inform employees of their daily schedule of hours of work, including meal periods and rest or coffee breaks, and of any changes that are considered necessary or desirable by the City of Arlington. Employees are required to take lunch and rest breaks, but may not combine them at the end or beginning of the day to arrive late or leave work early. A normal work schedule is considered to be 5 days at 8 hours per day, Monday through Friday. Alternative schedules may be available based on business need and may be requested by an employee, but must obtain the approval of their Director before implementation. No alternative schedule may be approved that creates overtime. Alternative work schedule examples include: o 4 (four) days at 10 hours per day, o 4 days at 9 hours per day and one day at four hours. o 9/80 schedule which consists of eight days at 9 hours per day and one eight hour day with a day off in an alternate week. 9/80 work schedule conditions for non-exempt workers (overtime eligible): Days off cannot be changed Employee’s new work week starts in the middle of their eight hour day and extends to the middle of their day off. 9/80 schedule • Start of the work week with 4 hours going to one week and 4 hours going to the next week. Supervisors may schedule overtime or extra shifts. Supervisors will assign overtime to non- exempt employees (those employees who are subject to the minimum wage and overtime provisions of the Fair Labor Standards Act) as needed. Employees are not permitted to work overtime without the prior approval of their supervisor. For the purposes of overtime compensation, only hours worked in excess of forty hours during a workweek will be counted. If management requires and authorizes it, attendance at lectures, meetings, and training programs will be considered hours of work, and therefore will be compensated time. Review Process Sent for review Edits returned AFSCME APOA CouncilDirectors Legal Council Formatted: Bulleted + Level: 2 + Aligned at: 0.75" +Indent at: 1" Formatted: Indent: Left: 0.5" Formatted: Highlight Formatted: Highlight Formatted: Highlight Formatted: Bulleted + Level: 1 + Aligned at: 0.07" +Indent at: 0.32" City of Arlington Record of Policy Update Policy Number and Title 220 Telework Change request submitted New language adopted formal adoption and inclusion in the Employee Handbook. Teleworking, is supported by the City, subject to certain restrictions and limitations, to encourage, where appropriate, the use of alternative work arrangements, in order to attract and retain a diverse and talented workforce by adopting workplace strategies that support flexibility and mobility in the workplace, to be an employer of choice, reduce costs, encourage affordable traffic mitigation, and further goals of local, state, and national policies and regulations such as the Clean Air Act and the Commute Trip Reduction law. Additionally, to provide the City with the ability to place eligible employees meeting program requirements in a teleworking status, based on public health and safety recommendations and measures. The City may implement such an arrangement where appropriate for eligible employees. Teleworking is not a right. Prior approval of the department director, Human Resources and the City Administrator shall be required for an employee to engage in teleworking. The City or employee may discontinue the teleworking arrangement at any time without advance notice, however, the City will strive to provide at least five (5) working day’s notice when possible. Regularly Scheduled Telework Requirements: An employee may be permitted to telework if approved in advance by the employee’s department director, Human Resources and the City Administrator as follows: For those on an eight (8) hours per day work schedule, a 9/80 work schedule or a 4/10 work schedule, an employee may be eligible to telework up to two (2) days per week under normal circumstances. For the purposes of this requirement, a City observed holiday shall not be considered as a day working in the oﬃce. The amount of days in a week that are eligible for telecommuting may be increased by directive of the Mayor or City Administrator for a speciﬁc period time due to a public health threat, natural disaster, business facility disruption, or other declared emergency situation. For those on any other schedules, arrangements will be as determined by the department director, Human Resources and the City Administrator. Teleworking may only be approved as an option if the employee’s teleworking will not negatively impact service delivery, customer service, or the overall function of the department work unit or other City work units. Department Directors are responsible to maintain minimum in-person staﬃng at all times. Staﬀ on teleworking arrangements may be recalled at any time for vacation or sick leave coverage needs. The following shall apply to all telework arrangements and employees who telework shall agree to the Program Requirements listed in this policy or telework . 1. The duties, obligations and responsibilities of an employee who teleworks shall remain the same as the employee’s duties, obligations, and responsibilities prior to teleworking. 2. The amount of time spent teleworking during a workweek may vary by position, department expectations and equipment needs and limitations. 3. Teleworking shall not be used a substitute for dependent care. A teleworking employee must make arrangements for dependent care during the teleworking period to ensure that dependent care does not interfere with the employee’s job performance of their job responsibilities. 4. In order to utilize sick leave on a teleworking workday, employees shall follow the reasonable notice provisions for the use of paid sick leave in the Employee Handbook and/or their respective collective bargaining agreement. 5. Employees who telework are expected to be working at their residence during their teleworking schedule. Teleworking from locations other than the employee’s residence is generally not allowed unless approved in advance. Personal leave time normally scheduled during a teleworking employee’s scheduled workday must be arranged in the same manner with their immediate supervisor as employees at the centrally located worksite. Work schedule variations are subject to supervisor or director approval. 6. Represented and overtime-eligible non-represented employees who telework are required to take their mandated breaks and lunches per the applicable collective bargaining agreement provision(s) or employee handbook, policies, and state and local law. 7. Employees may, at the sole discretion of their immediate supervisor, be called to work at their centrally located worksite on their regular teleworking workday during the regular work hours to meet workload and customer service requirements and needs, including vacation and sick leave coverage for other staﬀ. For the purpose of this policy, “centrally located worksite” shall mean the building where the employee typically reports for work. 8. Whenever possible, when teleworking employees are requested to report to their centrally located worksite, they should be notiﬁed by the end of the workday prior to the day they are requested to report. In such cases, travel time between residence and the central worksite is treated as regular commuting time and is not counted as hours worked and is not compensated. 9. If an employee is scheduled to telework on a particular day and ﬁnds that they must come into their centrally located worksite due to an unforeseen reason, and their supervisor concurs this trip is necessary, the time travelling from the employee’s residence to the centrally located worksite must be treated a “job site” to “job site” travel and will be counted as hours worked and compensated accordingly. In accordance with Policy 401 provisions related to travel, this mileage is a personal obligation of the employee and is not reimbursable by the City. 10. Teleworking employees shall not hold in-person business meetings with internal or external clients, customers, or colleagues at their residences. 11. A teleworking employee may not perform work for a non-City employer during the teleworking period. Unless a teleworking employee is on pre-approved leave, the employee must communicate eﬀectively with the supervisors, co-workers, support staﬀ and external clients during teleworking period(s). 12. FLSA-exempt employees must indicate the hours they will be available to be reached by staﬀ and customers, which shall also be approved by the employee’s supervisor. 13. As part of approval of a teleworking request, a department director may outline speciﬁc job assignments and expectations the teleworking employee must perform. 14. For Non-exempt employees covered under the Fair Labor Standards Act (FLSA), any hours worked in excess of their forty (40) hour workweek, must be authorized in advance by the employee’s supervisor/director. 15. Employees who telework will be covered by worker’s compensation for all job-related injuries occurring at their residence during their deﬁned work period. The employee is responsible for maintaining a safe and ergonomic work environment. The City will not provide oﬃce furniture to employees who telework. 16. All city employees must use City-issued equipment for teleworking via Citrix. This is to ensure the City of Arlington’s resources (i.e., computer systems, networks, databases, corporate data, etc.) are protected from unauthorized use and/or malicious attack that could result in loss of information, damage to critical applications, loss of revenue and damage to the City’s public image. The use of personal devices are not allowed, except that, at its sole discretion, the City may authorize their use in certain situations, subject to public records retention laws. 17. All remote access will be managed by the IT Department. 18. Employees who telework shall make every eﬀort to secure City information in their residence and prevent unauthorized access to any City system or information. If City equipment is stolen while the equipment is at the employee’s residence, or other non-City facility, the employee is required to report the loss immediately to their Supervisor, the IT Department, and local law enforcement as soon as the equipment is found missing or suspected to have been stolen. Damaged equipment not involving suspected criminal activity shall be reported to the employee’s supervisor and the IT Department within one (1) business day. 19. Teleworking assignments may be approved for up to a maximum of six (6) months. At the expiration of a teleworking assignment, the employee may request renewal of the arrangement by completing another teleworking request form. The employee who teleworks or the director may end the teleworking arrangement at any time, however, the director will strive to provide at least ﬁve (5) working days’ notice to the employee when possible. 20. To the degree possible, an employee shall refrain from taking City records or documents to their residence. If City records or documents are taken to a residence, the employee shall take appropriate safeguards to secure conﬁdential data and information. Any City materials taken to a residence should be kept in the designated work area and not be accessible to others and be returned when the assignment is complete. 21. Upon the end of any teleworking arrangement, the employee shall return any City-issued equipment that was used for teleworking to the IT Department within ﬁve (5) business days. Eligibility for Regularly Scheduled Telework Arrangements The department director shall have the responsibility to determine if an employee is eligible for teleworking. Employees are eligible if they: 1. Have job duties that are not required to be performed at the City’s facilities. 2. Can be available via a virtual platform, cell phone, telephone, email, or text, during all teleworking hours. 3. There is minimal need for specialized material, equipment, or other resources for teleworking capability. 4. The employee’s job is not dependent on the location of the workplace. 5. The employee shall have previously demonstrated to the department director’s satisfaction their capability to work productively without direct supervision. 6. Employees must have successfully passed their probationary period and must be performing currently at an overall satisfactory level or above in their position. Employee Telework Arrangements Responsibilities All eligible employees seeking to telecommute must submit a written request to their supervisor using the attached Telecommuting Application form. The written request must include: 1. Proposed teleworking day(s) per week and number of hours per day requested and proposed duration of teleworking arrangements. 2. Tasks the employee proposes performing while teleworking. 3. Core working hours during which the teleworking employee will be on work status and available to be reached by staﬀ and customers. 4. Complete the IT Department documents Remote Access Policy and Agreement and Technology Loan Agreement (if applicable) prior to the start of teleworking. 5. The employee is responsible for providing internet access at their sole cost. Assigned Telework Arrangements 1. Under other-than-normal circumstances, including but not limited to: natural disasters, risks to public safety and/or health, at the discretion of the City, employees may be asked to telecommute, in order to maintain eﬀective operations of government. 2. While not all employees will be able to telecommute, the City will identify employees who are essential to daily operations and make every eﬀort to provide teleworking options for them, if/when the current status of the City, County and/or State recommends or requires it. Types of Telework Arrangements 1. Project-Based (speciﬁed timeframe): This arrangement is usually temporary and may be based on speciﬁc projects. There is usually a speciﬁed timeframe based on the project. 2. Ad Hoc: This arrangement is temporary and short in duration (one or two workdays in a given week) and may be requested when tasks require uninterrupted focus (i.e., online training, testing, drafting, coding, project work, etc.). This arrangement may also occur if the employee must be home for a situation (such as installation of a home appliance, furniture delivery, contractor access, etc.), other than dependent care (unless approved by Human Resources), that would otherwise require the use of vacation, compensatory time or ﬂoating holidays. Additionally, the City Administrator is able to approve temporary telecommuting in advance of inclement weather. Although this arrangement is for a speciﬁed time period and is subject to all other telecommuting requirements. 3. On-going: This arrangement occurs on a regular basis rather than an occasional or temporary basis. The employee may be required to come to the central worksite at designated times. 4. Emergency Proclamation: This arrangement occurs when an emergency has been declared by the Mayor. The duration will be dependent on the emergency event and business needs and may be ended with less than ﬁve (5) days’ notice. Review Process Sent for review Edits returned AFSCME APOA Directors Legal Council City of Arlington Council Agenda Bill WS #3 Attachment March 24, 2025 February 2025 Financial Report Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements Smartsheet Active Project Report Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: 2025 February Financial Report – Kristin Garcia, Finance Director Overall Revenue: As of February, revenues are about 13% of budget or 4% below what they should be. Although revenue is below budget, revenue is up from 2024, $3.1 million as compared to $2.9 million. One item to note is that the State is delayed in reimbursing for last quarter’s reimbursement under the mobile integrated health program. The reimbursement is $87,500 and is expected in March. Sales Tax Revenue: The variance between 2024 and 2025 shows 2% overall growth in sales tax from the previous year and 2% below budget for the year. Retail, manufacturing and agriculture all declined. Growth is coming from construction, services, wholesale and the information sectors. We typically consider construction sales tax “one time” revenue which is important for funding capital projects. The city will likely need to keep construction sales tax within the general fund to support operations in 2025. Revenue growth is most reliant on the retail sector as it’s the largest revenue generator (about 50% of total sales tax). Growth from services and other sectors are also important for diversifying growth when one or more sectors decline. YTD 2023 YTD 2024 YTD 2025 Variance RETAIL TRADE 623,197 618,057 584,561 -5% CONSTRUCTION 300,255 166,552 178,930 7% SERVICES 241,072 238,713 276,775 16% WHOLESALE 92,942 100,792 110,080 9% INFORMATION 24,503 28,300 29,534 4% MANUFACTURING 31,913 29,272 23,162 -21% TRANSPORT/UTILITIES 18,636 20,957 21,292 2% AGRICULTURE & OTHER 8,532 18,019 17,407 -3% 1,341,050 1,220,664 1,241,741 2% Property Tax Revenue: The majority of the city’s property taxes come in May and November. 2020 2021 2022 2023 2024 2025 Jan 18,225$ 41,555$ 29,459$ 11,306$ 6,218$ 32,838$ Feb 15,837 7,928 8,898 6,980 7,914 9,862 GENERAL FUND Criminal Justice Sales Tax: Utility Tax Revenue: February’s garbage tax payment YTD % OF YTD % OF 2025 2025 ANNUAL 2024 2024 TOTAL ACTUAL BUDGET BUDGET ACTUAL BUDGET ACTUAL UTILITY TAXES $ 725,753 $ 3,866,217 18.77% $ 733,093 $ 3,409,342 21.50% Overall Expenses: $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 $550,000 2020 2021 2022 2023 2024 2025 Crim. Justice Sales Tax Streets Fund – Another fund I’ve been keeping an eye on as revenues were down about 2% last year. Through February 2025, revenue is up 6% which is a strong start to the year considering the State reduced the per capita rate from $17.12 in 2024 to $17.07 in 2025. Lodging Tax Fund – Year to date revenue is up 5% from last year. The fund has a healthy balance at $227,936 with $175,000 awarded in grants for 2025. If revenues continue at the current level, it’s likely the amount that can be awarded for 2026 can be increased. Applications for 2026 funding will open May 2025 and be awarded in July. $- $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 $70,000.00 $80,000.00 $90,000.00 $100,000.00 2019 2020 2021 2022 2023 2024 2025 Fuel Tax YTD $- $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 2019 2020 2021 2022 2023 2024 2025 Lodging Tax YTD OTHER FUNDS Airport Fund – Airport revenue to date is stable and about 4% ($60,000) higher than this time last year. Water/Sewer/Storm Funds – Utility revenues are stable with slight increases in water and sewer. Storm is flatlined but we’re only two months into the year. - 500,000 1,000,000 1,500,000 2,000,000 Airport Rental Income 2019 2020 2021 2022 2023 2024 2025 $- $200,000.00 $400,000.00 $600,000.00 $800,000.00 $1,000,000.00 $1,200,000.00 $1,400,000.00 2019 2020 2021 2022 2023 2024 2025 Water Sales YTD $- $200,000.00 $400,000.00 $600,000.00 $800,000.00 $1,000,000.00 $1,200,000.00 $1,400,000.00 2019 2020 2021 2022 2023 2024 2025 Sewer Sales YTD $- $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 2019 2020 2021 2022 2023 2024 2025 Storm Sales YTD Legislative Bills of Interest to the Finance Department: These bills still need committee action; • HB 1334 – revises the property tax cap up to 3% • HB 1791 – Permanent authority for use of REET funding for affordable housing, operations and maintenance • HB 2015 – Creates new councilmanic 0.10% sales tax authority for funding criminal justice and a new grant program to recruit, retain and train new officers • SB 5774 – Makes the existing public safety sales tax authority councilmanic for the next two years None MRSC has data on city and county populations, assessed valuations, property tax levies and sales tax. I’ve provided the link of where to find the information and a few examples of the reports I found. https://mrsc.org/explore-topics/finance/data/tax-and-population-data POLICY UPDATES/OTHER INFORMATION EDUCATIONAL DEPARTMENT UPDATES None Council Approval Date Item Amount Notes N/A S-88 Street Sweeper $500,000 (estimated) Existing street sweeper caught fire. Working with insurance to replace. Anticipating insurance will cover full cost of replacement. 7/1/2024 Phase II Smokey Point Community Park $2.392 million Council approved Phase II of Smokey Point Community Park for $2.392 million. Phase I of the project was already underway in 2024, it was unknown what portion of Phase II would take place in 2024 or 2025. UPCOMING/APPROVED BUDGET AMENDMENTS UPCOMING COUNCIL AGENDA ITEMS Expiration Dates Department Health % Complete Project Name Project Number Prime Contractor / Vendor Start Date Completion Date Expiration Date Contract Amount Actual 1 Public Works 100%Silo Demo & Lime Removal P02.573 SkyCorp LTD 02/17/23 09/01/23 03/30/23 $39,894.50 $39,894.50 2 Public Works 96%2023 Utility Improvement & Pavement Preservation P02.548 Parametrix 11/15/22 12/29/23 07/31/23 $190,239.71 $2,823,299.35 3 Public Works 100%2022 Utility Improvement and Pavement Preservation P02.518 Reece Construction 12/09/21 07/25/23 08/01/23 $2,919.092.37 $3,014,426.07 4 Public Works 96%Gleneagle Reservoir Roof Replacement Project P02.557 DN Tanks 03/08/23 10/30/23 09/20/23 $454,760.00 $1,473,561.81 5 Public Works 100%Legion Hall Water Main Replacement PW-23U.005 Reece Construction Company 11/27/23 12/29/23 10/31/23 $28,285.75 $23,102.41 6 Public Works 86%174th Pl NE Stormwater Improvement PW-U23-003 Always Active Services, LLC 08/29/23 10/30/23 10/31/23 $16,121.75 $13,860.61 7 Public Works 50%Potable Water Production Well installation P02.543 Hokkaido Drilling, Inc 10/18/22 12/27/24 12/31/23 $528,465.50 $497,601.39 8 Public Works 94%59th Ave Sidewalk Project PO 3749 Blueline Group 04/05/23 04/05/24 12/31/23 $20,110.00 $125,905.41 9 Public Works 65%Sodium Hydroxide Bulk Delivery PO 3758 Univar Solutions USA, Inc 02/03/21 12/29/23 12/31/23 $23,760.00 $35,504.29 10 Public Works 100%Anoxic Basin Wiring Upgrade PW-U23.008 Washington Electrical COntracting 12/10/23 01/30/24 01/31/24 $9,686.97 $9,686.94 11 Public Works 100%WTP Water Damage Construction PW-U24.019 Moon Construction Company, Inc.01/31/24 $38,774.78 $38,774.78 12 Public Works 100%Public Works Utility Lights & Security Upgrade PW-U23.009 Resound Energy 12/12/23 12/12/23 03/31/24 $107,255.29 $112,108.39 13 Public Works 145%Haller South Geotechnical Investigation PW-U23.010 HWA Geosciences, Inc 11/27/23 03/29/24 03/31/24 $18,669.00 $27,042.80 14 Public Works 100%108 W Haller Ave MBR Support Building HVAC PW-U24.001 DK Systems Inc 03/29/24 03/31/24 $27,552.34 $27,552.34 15 Public Works 101%Broadway Haller Water Main PW-U24.004 Reece Construction Company 06/02/24 $48,577.29 $49,102.56 16 Public Works 96%Sewer Model Hydraulic Analysis & Coordination P02.540.1 RH2 08/04/22 06/28/24 06/30/24 $71,400.00 $68,408.48 17 Public Works 87%Water Model Hydraulic Analysis & Coordination P02.540.2 RH2 08/04/23 06/28/24 06/30/24 $57,183.00 $49,722.38 18 Public Works 100%Gleneagle Reservoir Landscape Restoration PW-U24.009 H & L Tree and Landscape Services 06/17/24 06/25/24 07/10/24 $18,826.93 $19,919.93 19 Public Works 100%Longhorn Saloon Demolition PW-T23.003.1 SkyCorp LTD 07/26/24 07/31/24 08/30/24 $10,602.10 $10,602.10 20 Public Works 84%Arlington WRF In-Plant Pump Replacement PW-U24.011 Award Construction, Inc 07/15/24 07/15/24 08/30/24 $61,656.13 $52,031.10 21 Public Works 113%Arlington Parking Lots 3rd & 5th Streets PW-T23.004 Diverse Earthworks Inc 09/03/24 09/03/24 09/30/24 $299,273.72 $337,423.24 22 Public Works 94%LS7 & LS11 Air Vac Replacement PW_U24.005 Earthwork Solution, LLC 09/30/24 $53,157.40 $58,354.36 23 Public Works 92%Macleod Ave Sidwalk & Slope Repair PW-T24.001 Wescon Enterprises, Inc.10/31/24 $29,161.24 $26,741.34 24 Public Works 100%WTP Water Damage Remediation PW-U24.007 Moon Construction Company, Inc.10/04/24 10/21/24 11/30/24 $32,022.30 $32,498.29 25 Public Works 91%640Booster Pump System P02.493.1 PumpTech, LLC 02/05/24 12/31/24 12/31/24 $335,629.31 $304,702.51 26 Public Works 42%Haller Wellfield South Improvement Design P02.503 Brown & Caldwell Inc 10/19/21 12/31/24 12/31/24 $149,700.00 $187,508.93 27 Public Works 100%Arlington Parking Lots PO 3744 Terra Vista NW, LLC 03/03/23 12/29/23 12/31/24 $10,500.00 $10,500.00 28 Public Works 104%System Platform Upgrade PW-23U.007 Process Solutions 11/07/23 06/28/24 12/31/24 $210,000.00 $217,814.42 29 Public Works 12%2023 ROW Services (188th Roundabout - Jammeh, 211th Corridor)PW-T23.006 Commonstreet Consulting, LLC 12/31/24 $22,996.00 $2,853.20 30 Public Works 22%2023 ROW Services (188th Roundabout - Longhorn Saloon)PW-T23.008 Commonstreet Consulting, LLC 12/31/24 $29,610.00 $18,660.01 31 Public Works 83%Arlington Hammer Water Rights Support PW-U24.002 Mott MacDonald, LLC (Pacific Groundwater Group)01/22/24 12/31/24 12/31/24 $8,699.00 $8,316.50 32 Public Works 95%640 Reservoir PBS Verkada Deployment PW-U24.018 FAR West Technologies 12/31/24 $6,726.32 $6,418.62 33 Public Works 95%Arlington Biosolids Facility Verkada Deployment PW-U24.021 FAR West Technologies 12/31/24 $18,002.80 $17,179.25 34 Public Works 0%Well Sand Removal PW-U24.022 Holt Services, Inc 12/31/24 $22,953.00 $0.00 35 Public Works 93%67th Ave Sewer P02.530 RH2 05/17/22 12/30/24 03/31/25 $120,011.00 $127,695.78 36 Public Works 28%Public Works Financial Consulting P02.574 KLJ Financial Consulting 03/28/23 03/31/25 03/31/25 $65,460.00 $18,640.50 37 Public Works 91%204th St & 74th Ave Intersection Improvements PO 2753 Reid Middleton 04/10/23 08/30/24 03/31/25 $12,500.00 $1,241,445.47 38 Public Works 0%WTP PLC Upgrade PW-U24.006 Process Solutions 03/31/25 $86,101.08 $0.00 39 Public Works 72%Membrane Air Piping Modification PW-U24.016 Copper Mechanical, LLC 03/31/25 $103,835.00 $74,494.51 40 Public Works 70%640 Booster Pump Station Project P02.491.2 TRICO Companies, LLC 10/07/24 03/31/25 03/31/25 $995,867.28 $698,584.94 41 Public Works 0%Water Treatment Plant PLC/ HMI Programming & System Platform Upgrade PW-U24.017 Process Solutions 10/22/24 03/31/25 03/31/25 $140,000.00 $0.00 Page 1 of 5Exported on March 18, 2025 4:06:16 PM PDT Department Health % Complete Project Name Project Number Prime Contractor / Vendor Start Date Completion Date Expiration Date Contract Amount Actual 42 Public Works 0%Stillaguamish Conference Room Flooring PW-U25.005 Great Floors 01/13/25 03/31/25 03/31/25 $13,792.80 $0.00 43 Public Works 84%Haller Wellfield Improvements P02.509 Mott MacDonald, LLC (Pacific Groundwater Group)01/04/22 04/01/25 $136,228.00 $119,210.26 44 Public Works 57%520 Zone Booster Pump Station P02.493 RH2 08/03/21 12/31/24 04/30/25 $78,411.00 $188,648.82 45 Public Works 0%Public Works Office Painting PW-U25.004 DG Hopkins Painting 04/30/25 $10,324.68 $0.00 46 Public Works 60%Cox Street Traffic Calming & Pedestrian Crossing PW-T24.002 Reece Construction Company 10/14/24 05/31/25 $28,576.49 $17,157.35 47 Public Works 57%Liquid Flow Meter Calibration Services P02.487.1 Buell Calibration & Controls, LLC 06/17/21 06/17/25 06/17/25 $17,735.03 $13,697.48 48 Public Works 87%Air Flow Meter Calibration Service P02.487.2 Buell Calibration & Controls, LLC 06/17/21 06/17/25 06/17/25 $23,859.17 $27,808.38 49 Public Works 5%2023-2025 Solid Waste Recycling Coordination PW-U23.012 Blue Marble Environmental, LLC 07/01/23 06/30/25 06/30/25 $21,107.53 $960.48 50 Public Works 0%Haller South Well Pump 3A Replacement PW-U25.001 PumpTech, LLC 02/12/25 06/30/25 06/30/25 $24,748.41 $0.00 51 Public Works 0%Haller South Well Pump 3B Replacement PW-U25.002 PumpTech, LLC 06/30/25 $35,989.92 $0.00 52 Public Works 0%WRF Turbo Blower Installation PW.U24.020 Award Construction, Inc 06/30/25 $146,188.75 $0.00 53 Public Works 20%211th Place Corridor Improvements P02.571 SCJ Alliance 05/08/23 12/31/24 09/30/25 $318,778.70 $792,865.90 54 Public Works 19%Sanitary Sewer Inflow & Infiltration Control P02.517 Olson Brothers Pro-Vac LLC 10/18/22 10/18/24 10/18/25 $253,930.00 $75,325.49 55 Public Works 28%169th St Connecting Segment P02.531 SCJ Alliance 04/25/22 12/27/24 12/30/25 $51,129.00 $141,744.02 56 Public Works 11%74th Ave Trail P02.417 Toole Design Group 08/06/21 12/31/24 12/31/25 $104,282.19 $157,944.26 57 Public Works 78%Smokey Point Corridor P02.464 Perteet 08/06/20 06/24/24 12/31/25 $1,575,650.00 $1,268,246.35 58 Public Works 73%WRF Membrane Replacement, Optimization, & Services During Construction P02.490.1 BHC Consultants 08/03/21 12/29/23 12/31/25 $82,886.00 $121,477.43 59 Public Works 26%Arlington Water Treatment Plant Expansion Design Ph 2 P02.500.1 BHC Consultants 09/16/21 12/31/25 12/31/25 $833,746.00 $273,655.71 60 Public Works 100%Prairie Creek Drainage Improvements Phase 2B P02.505 Consor North America (formerly Murraysmith, Inc)12/07/21 12/31/24 12/31/25 $152,088.00 $303,452.21 61 Public Works 90%SR530 and Smokey Point Blvd Intersection Improvement Project P02.520 SCJ Alliance 12/17/19 12/31/25 $268,025.00 $371,825.30 62 Public Works 6%Division/Broadway Restoration Project P02.521 LDC, Inc.03/08/23 12/30/24 12/31/25 $69,779.54 $88,437.56 63 Public Works 98%Arlington Transportation Master Plan P02.532.1 Transpo Group 07/05/22 09/30/24 12/31/25 $154,700.00 $170,522.50 64 Public Works 76%Arlington Traffic Calming Program P02.566 Transpo Group 01/20/23 12/31/24 12/31/25 $45,000.00 $34,263.74 65 Public Works 46%Sodium Hypochlorite Drum Delivery PO 3759 Cascade Columbia Distribution Co.02/05/21 12/29/23 12/31/25 $5,924.16 $8,456.40 66 Public Works 34%Sodium Hypochlorite Bulk Delivery PO 3777 Univar Solutions USA, Inc 07/13/23 12/31/25 12/31/25 $10,220.00 $18,869.11 67 Public Works 38%2024 Construction Management Support PW-T24.004 Rock Project Management Services, LLC 12/31/25 $337,344.00 $126,738.00 68 Public Works 0%Biosolids Hauling and Beneficial Use P02.569 Tenelco, Inc.03/27/23 03/27/26 03/28/26 Unit priced $284,783.94 69 Public Works 12%WRF Grit & Screenings Disposal A910502725 Republic Services 01/01/24 12/31/26 $96,818.04 $12,010.16 70 Public Works 0%2023-2026 On-Call Water & Sewer System Engineering Support P02.563 RH2 12/29/22 12/30/24 12/31/26 $40,000.00 $0.00 71 Public Works 21%Engineering Support for SCADA Services & Systems Integration PW-U23.011 Process Solutions 12/19/23 12/31/26 $300,000.00 $63,646.77 72 Public Works 15%180th St Connector PW-T23.001 SCJ Alliance 04/09/24 04/09/24 12/31/26 $597,102.07 $89,651.28 73 Public Works 11%On-Call Electrical Services PW-U24.003 Washington Electrical Contracting 03/19/24 03/11/27 $300,000.00 $31,879.70 74 Public Works 9%Utility Iron Adjustment Services PW-U24.008 Reece Construction Company 07/23/27 $300,000.00 $25,788.18 75 Public Works 62%Emergency Generator Maintenance Services P02.483 Generator Services Northwest, LLC 11/15/21 11/15/24 11/15/27 $37,604.06 $49,280.93 76 Public Works #INVALID 0%Water Model Update & Calibration PW-U24.015 RH2 9/31/2025 $52,910.00 $0.00 77 Public Works #INVALID 0%Sewer Model Update & Calibration PW-U24.014 RH2 9/31/2025 $44,603.00 $0.00 78 Public Works 191%Hammer Water Rights Legal Services PW-U23-006 Confluence Law, PLLC 09/20/23 $5,000.00 $9,528.75 79 Police 0%LexisNexis Risk Solutions - Accurint PD24.2 LexisNexis 11/22/23 12/31/24 12/31/24 $150/hr $0.00 80 Police 85%idiCORE PD24.6 IDI 05/01/24 05/01/25 140.00 monthly $1,556.47 81 Police 0%School Resource Officer PD23.5 Arlington School District 06/20/23 06/30/25 100% of SRO salary and benefits, excluding OT $0.00 82 Police 100%Electro-Optic Loan Program PD25.1 NAVSURFWARCENDIV Crane 12/11/24 12/11/25 12/11/25 $1,500.00 $1,500.00 83 Police 60%Arlington PD Wellness Services PD23.2 Found Therapy Services PLLC 06/23/23 12/31/25 $7,500.00 $18,240.00 84 Police 54%Public Defender Grant Program - COA/Lake Stevens/Feldman & Lee PD23.3 Feldman & Lee, P. S.01/01/22 12/31/25 $16,560.00 $17,940.00 Page 2 of 5Exported on March 18, 2025 4:06:16 PM PDT Department Health % Complete Project Name Project Number Prime Contractor / Vendor Start Date Completion Date Expiration Date Contract Amount Actual 85 Police 45%Zachor, Stock & Krepps Inc., P.S.PD24.3 Zachor, Stock & Krepps, Inc., P.S.01/01/24 12/31/25 $19,361.43 monthly (2024) $20,135.88 monthly (2025) $212,975.73 86 Police 0%ILA - Community Transit - Towing Services PD24.8 Community Transit 01/01/24 12/31/25 $22,629.00 $0.00 87 Police 0%Feldman & Lee PD25.2 Feldman & Lee, P.S.12/31/25 $390,000.00 $0.00 88 Police 15%Domestic Violence Coordinator PD25.6 Bridge Coordination Services 01/01/25 12/31/25 12/31/25 $82,550.00 $12,588.88 89 Police 0%Snohomish Regional Drug Task Force PD25.4 Snohomish Regional Drug Task Force 01/01/25 12/31/25 $5,000.00 $0.00 90 Police 0%Washington State Department of Corrections PD24.5 Washington State Department of Corrections 03/01/24 02/28/26 $0.00 $0.00 91 Police 100%Jail Services PD23.4 Snohomish County 01/01/21 12/29/23 12/31/26 n/a $1,773,567.27 92 Police 50%City of Everett In-Service Training PD23.6 City of Everett 01/01/22 12/31/26 12/31/26 $800.00 $1,600.00 93 Police 100%2024 - 2026 Embedded Social Worker PD24.7 Snohomish County Human Services 03/14/24 12/31/26 $220,363.00 $220,363.00 94 Police 0%APD Chaplain, Peer Support/Coaching PD25.5 APD Chaplain, Peer Support/Coaching 01/01/25 12/31/26 $20,000.00 $0.00 95 Police 20%AXON Body Worn Camera PD24.4 AXON Enterprises 04/05/24 07/01/29 $444,474.19 $89,196.26 96 Police 0%Humane Society of Skagit Valley PD25.3 Humane Society of Skagit Valley 01/01/25 12/31/30 12/31/30 $0.00 $0.00 97 Maintenance & Operations 0%2023 Thermoplastic Program MO23.5 Specialized Pavement Marking LLC 10/12/23 09/30/23 $89,975.00 $0.00 98 Maintenance & Operations 100%Rudy York House Asbestos Abatement MO24.1 Environmental Abatement Services, Inc 01/08/24 01/17/24 01/31/24 $13,823.17 $10,340.87 99 Maintenance & Operations 100%City Hall Water Damage Repair FAC24.4 SWI Home Pros, LLC 04/09/24 04/16/24 04/30/24 $13,799.13 $13,799.13 100 Maintenance & Operations 100%City Hall Flooring Upgrade FAC23.1 Great Floors LLC 11/28/23 04/16/24 05/31/24 $55,743.00 $55,743.00 101 Maintenance & Operations 100%City Hall Exterior Outlets Installation FAC24.5 Dapper Electric 05/16/24 05/16/24 05/31/24 $4,647.85 $4,647.85 102 Maintenance & Operations 100%Police Station/Council Chambers Flooring Upgrade FAC24.3 Great Floors 02/07/24 05/13/24 06/01/24 $119,743.62 $120,599.00 103 Maintenance & Operations 100%Police Station HVAC Upgrade FAC24.2 KCDA (Hermanson)01/01/24 09/27/24 06/28/24 $401,920.15 $401,920.15 104 Maintenance & Operations 100%Police Dept. Gate Controller Replacement MO24.4 NPR Commercial COnstruction Inc 06/13/24 10/23/24 06/30/24 $24,623.18 $24,623.18 105 Maintenance & Operations 100%Quake Field Turf Replacement MO24.7 Diverse Earthworks 05/23/24 05/23/24 06/30/24 $4,918.50 $4,918.50 106 Maintenance & Operations 100%Smokey Point Blvd Barrier Install MO24.5 Reece Construction 06/27/24 06/27/24 08/31/24 $19,428.08 $17,138.24 107 Maintenance & Operations 90%2023-2024 ThermoPlastics Program MO24.12 (MO23.5)Specialized Pavement Marking 07/27/24 08/23/24 08/31/24 $89,975.00 $80,977.50 108 Maintenance & Operations 90%2024 ThermoPlastics Program MO24.8 Specialized Pavement Markings 09/30/24 $58,650.00 $52,785.00 109 Maintenance & Operations 100%PD Elevator Control Room HVAC Mini-Split Replacement MO24.6 Air Care Systems 07/09/24 07/09/24 10/31/24 $5,792.90 $5,792.90 110 Maintenance & Operations 100%City Hall Exterior Lift Installation & Stairs Reconstruction FAC24.1 EHM Architecture, Inc 10/30/23 01/23/24 12/31/24 $31,975.00 $22,577.50 111 Maintenance & Operations 100%M&O Shop HVAC Heatpump Install MO24.13 Northern Comfort H&C 11/21/24 11/22/24 12/31/24 $34,936.90 $34,936.65 112 Maintenance & Operations 100%Maintenance Shop Bathrooms MO24.16 Unique Interiors 12/24/24 12/26/24 12/31/24 $4,661.39 $4,661.39 113 Maintenance & Operations 105%Holiday Lighting Installation Legion Park MO24.10 Sound Cleaning Resources Inc.01/15/25 $10,083.65 $10,565.13 114 Maintenance & Operations 98%City HVAC Systems Svc & Maintenance MO24.03 Hermanson 08/31/24 03/31/25 $17,998.43 $17,608.76 115 Maintenance & Operations 55%Janitorial Services 2024-2025 FAC24.7 EcoBrite Services 08/01/24 07/31/25 $32,172.24 $19,580.03 116 Maintenance & Operations 77%City of Arlington Monitoring & Security MO23.20 Northwest Security & Sound LLC 03/06/23 12/31/25 $4197.12 / yr.$9,681.07 117 Maintenance & Operations 0%M&O Shop - Salt/Sand Bay Paving MO25.07 JB Asphalt Paving 12/31/25 $17,236.61 $0.00 118 Maintenance & Operations 0%M&O Shop Remod_Roll Up Door MO25.02 Specialty Door Service 12/31/25 $11,656.65 $0.00 119 Maintenance & Operations 100%M&O Shop Remod-Carpet Install MO25.01 Unique Interiors 01/02/25 01/31/25 12/31/25 $3,921.01 $3,921.01 120 Maintenance & Operations 0%Clean Sweep & Install Batter Boxes - Quake/Evans MO25.06 Diverse Earthworks 03/07/25 03/07/25 12/31/25 $7,998.00 $0.00 121 Maintenance & Operations 100%Annual Street Sweep Debris Disposal MO24.14 Reece Construction 01/01/29 $10,000.00 $10,099.32 122 IT - Information Services 100%City Hall 2nd Floor IT Offices P02.581 Timeless Designs, Inc 04/26/23 07/26/23 $74,974.34 $74,974.34 123 IT - Information Services 100%Arlington Airport - Thor's Hanger Cameras IT23.12 FarWest Technologies 12/11/23 12/12/23 12/31/23 $7,583.23 $7,550.97 124 IT - Information Services 97%Firewall Upgrade IT24.4 Right Systems 05/18/24 05/31/24 $9,040.00 $8,798.65 125 IT - Information Services 100%Lift Stations Security Pilot Program IT24.6 Far West Technologies 10/04/23 06/07/24 06/01/24 $6,726.32 $6,726.32 126 IT - Information Services 95%Nutanix Replacement IT24.8 Right Systems Inc 07/01/24 $120,821.41 $124,844.00 127 IT - Information Services 100%Innovation Access Control and Security Cameras IT24.11 Far West Technologies 10/17/24 10/29/24 11/30/24 $17,616.97 $19,832.49 Page 3 of 5Exported on March 18, 2025 4:06:16 PM PDT Department Health % Complete Project Name Project Number Prime Contractor / Vendor Start Date Completion Date Expiration Date Contract Amount Actual 128 IT - Information Services 100%Verkada -Cemetery Install IT24.10 Far West technologies 10/30/24 11/01/24 11/30/24 $6,846.55 $11,773.80 129 IT - Information Services 91%Stn 47- IT Offices Access Control/Security Cams/Burglar Alarm IT24.13 Far West Technologies 10/27/24 12/13/24 11/30/24 $55,201.97 $50,151.47 130 IT - Information Services 100%Stn 47 IT Offices Fiber Connectivity IT24.14 Cannon Construction 11/30/24 11/30/24 $13,053.64 $7,631.47 131 IT - Information Services 100%Network Switch Upgrade IT24.3 Right Systems, Inc 12/01/24 $93,778.19 $93,778.19 132 IT - Information Services 100%Pressure Wash IT Offices IT24.15 A-Quick Pressure Washing LLC 12/12/24 12/13/24 12/30/24 $3,388.30 $3,388.30 133 IT - Information Services 98%SR530 Utility Crossing Fiber Pull/Splicing IT24.7 Cannon Construction, LLC 05/01/25 $149,959.60 $158,949.80 134 IT - Information Services 100%Nutanix Extended Support IT23.2 Park Place Technologies LLC 06/01/23 06/30/25 $5,755.19 $5,755.19 135 IT - Information Services 52%Arlington Airport Gates IT23.11 Far West Technologies 10/30/23 12/31/25 $74,613.65 $38,659.41 136 IT - Information Services 0%Information Technology Services IT23.6 Snohomish County 01/15/26 $50,000.00 $0.00 137 IT - Information Services 26%Managed Services IT24.5 Right Systems 03/21/24 03/11/27 $6,339.40/mo $63,394.00 138 IT - Information Services 0%Copier Maintenance IT24.9 Copiers Northwest 03/31/27 $0.00 $0.00 139 IT - Information Services 0%Cable Service Franchise Agreement IT23.7 Comcast Cable Communications 03/25/31 5% of gross revenues $0.00 140 Finance 0%Banking Services FIN23.2 Banner Bank 09/01/20 09/01/24 Per fee schedule $0.00 141 Finance 76%Capacity Funding - Community Support Svcs.FIN22.1 Volunteers of Western WA Arlington Community Resource Center 01/04/22 12/31/24 12/31/24 $360,000.00 $273,465.08 142 Finance 83%NWIRC Business Development and Recovery FIN22.3 Northwest Innovation Resource Center 02/01/22 12/31/24 $25,000.00 $20,850.00 143 Finance 93%VOA - Cold Weather Shelter FIN24.4 Volunteers of America - Arlington Community Resource Center 11/01/23 12/31/24 $20,000.00 $18,576.50 144 Finance 70%VOA - Affordable Housing FIN24.5 Volunteers of America - Arlington Community Resource Center 03/01/24 12/31/24 $50,000.00 $34,973.00 145 Finance 78%Capacity Funding P02.584 Stillaguamish Senior Center dba Stilly Valley Center 04/03/23 12/31/24 $50,000.00 $38,905.38 146 Finance 91%Stn 47 - IT Office Upgrades FAC24.8 Finnery Construction Inc 11/25/24 12/31/24 12/31/24 $38,801.50 $43,279.91 147 Finance 100%Stn 47 - IT Offices Flooring Upgrade FAC24.9 Great Floors 12/30/24 12/31/24 12/31/24 $11,615.31 $11,615.31 148 Finance 0%Affordable Housing FIN25.02 Volunteers of America - Arlington Community Resource Center 12/31/25 $50,000.00 $0.00 149 Finance 15%TEST PROJECT TEST25.1 TEST COMPANY LLC 03/10/25 12/31/25 $15,000.00 $3,000.00 150 Finance 0%Stilly Valley Center - Capacity Funding FIN25.03 Stilly Valley Center 12/31/25 $25,000.00 $0.00 151 Finance 10%Capacity Funding FIN25.01 Volunteers of America - Arlington Community Resource Center 01/17/25 12/31/26 $40,000.00 $4,166.66 152 Finance 0%WebCheck Access Agreement FIN23.1 WebCheck Inc.12/15/22 N/A $15.00/transaction Contract amount averaged by year $8,755.00 153 Community and Economic Development 100%Food Truck Court P02.542 Otak, Inc.11/08/22 07/20/23 12/27/23 $100,000.00 $86,308.20 154 Community and Economic Development 100%Arlington Tax Increment Area / Food Truck Financial Feasibility Analysis CED23.2 FCS Group 07/10/23 04/30/24 04/26/24 Hourly varies, NTE $9,999 $9,025.00 155 Community and Economic Development 97%2024 Comprehensive Plan Update P02.533 Otak Inc.08/15/23 05/01/24 $390,000.00 $380,067.36 156 Community and Economic Development 100%SPCP Phase 1 - CXT Restroom Building CED24.5 CXT Precast Concrete Products 09/24/24 10/31/24 $455,393.20 $455,393.20 157 Community and Economic Development 95%SPCC - Reece Construction CED24.1 Reece Construction 01/22/24 11/15/24 $2,299,670.93 $2,319,444.51 158 Community and Economic Development 100%Smokey Point Community Park P02.575 Rock Project Management Services, LLC 04/17/23 05/31/24 11/30/24 $818,680.00 $818,680.00 159 Community and Economic Development 76%Permit Center Manager Recruitment CED2023 GMP Consultants 12/04/23 12/31/24 $9,500.00 $7,207.75 160 Community and Economic Development 0%Food Truck Court - WSFTA CED24.3 Washington State Food Truck Association 02/01/24 12/31/24 12/31/24 $0.00 $0.00 161 Community and Economic Development 100%SPCP Phase 1 - Snohomish County PUD CED24.1.1 Snohomish County PUD 12/31/24 $20,701.83 $20,701.83 162 Community and Economic Development 57%Special Inspection Services - SP Community Park CED23.4 Materials Testing & Consulting, Inc.01/22/24 03/31/25 $24,869.00 $14,187.50 163 Community and Economic Development 100%Smokey Point Community Park - Ph II - Rock Project Mgmt CED24.6.2 Rock Project Management 09/09/24 03/31/25 03/31/25 $178,080.00 $178,080.00 164 Community and Economic Development 79%SPCP Phase 2 - Eagle Fence CED24.11 Eagle Fence and Iron 11/22/24 03/31/25 789.69/month $3,003.01 165 Community and Economic Development 98%CDI - Laserfiche CED25.1 CDI 01/28/25 04/30/25 04/30/25 $86,182.71 $84,582.71 166 Community and Economic Development 54%Smokey Point Community Park - Ph II - Capture Energy CED24.6 Capture Energy, LLC 12/02/24 12/02/24 05/05/25 $1,193,326.46 $640,640.18 167 Community and Economic Development 43%SPCP Phase 2 - Landscape Structures CED24.6.1 Landscape Structures, Inc.05/30/25 $748,856.68 $318,692.03 Page 4 of 5Exported on March 18, 2025 4:06:16 PM PDT Department Health % Complete Project Name Project Number Prime Contractor / Vendor Start Date Completion Date Expiration Date Contract Amount Actual 168 Community and Economic Development 74%Island Crossing Subarea Plan CED23.1 Makers Architecture & Urban Design LLP 02/01/24 08/01/25 $238,908.50 $176,185.42 169 Community and Economic Development 96%Civic Plus Permitting System CED24.9 Civic Plus 09/30/24 09/30/25 $61,700.00 $59,003.05 170 Community and Economic Development 52%SPCP Phase 2 - Royal Storage CED24.10 Royal Storage 10/22/24 10/22/25 $249.00/month $1,599.32 171 Community and Economic Development 0%CED Janitorial Services - Current CED24.2 Avalos Cleaning Services, LLC 01/26/24 01/26/24 12/31/25 $600.00 per month $0.00 172 Community and Economic Development 0%Hearing Examiner Services CED23.3 Law Offices of Alex Sidles 12/11/23 04/30/24 12/31/26 $9,999.99 $0.00 173 Community and Economic Development 0 Laminar Law - Hearing Examiner Services CED24.4 Laminar Law, PLLC 04/16/24 12/31/26 See Exhibit A for Fee Proposal 6850 174 Community and Economic Development 0%Business Licensing Services Agreement CED21.2 Washington State Department of Revenue None $0.00 175 Airport 100%Airport Tree Removal AP24.6 Out on a Limb Tree Service LLC 07/02/24 07/19/24 07/15/24 $44,266.50 $44,266.50 176 Airport 94%IFE/CA - Perimeter Fencing Improvements Project AP24.10 C&S Engineers, Inc 10/02/24 $3,928.50 $3,710.70 177 Airport 100%Airport Fiber Installation Project AP24.4/DES Contract 05620 IT Cabling Cannon Construction 06/28/24 10/31/24 12/31/24 $165,398.68 $165,398.68 178 Airport 97%Energy Savings Contract Services/ Airport Admin Office Building Solar Project RFQ 2023-01 Veregy 02/20/24 06/30/25 $667,970.00 $682,492.78 179 Airport 107%Arlington Municipal Airport Janitorial Services AP23.6 Avalos Cleaning Services LLC 01/01/24 12/31/25 2,176.80 / monthly $30,475.20 180 Airport 85%Perimeter Fencing Improvements Project AP24.2 Dowl Engineering 01/27/24 12/31/25 $62,634.00 $519,199.93 181 Airport 100%Airport HVAC Test & Balance (TAB)AP24.8 Hermanson Company 08/06/24 12/13/24 12/31/25 $7,757.02 $7,757.03 182 Airport 0%Arlington Municipal Airport Master Plan Consulting AP25.02 David Ryan 12/31/25 $5,000.00 $0.00 183 Airport 0%Airport Master Plan Update & AGIS Project AP23.1 Century West Engineering Corporation 09/10/24 02/27/26 $833, 334.00 $141,199.90 184 Airport 102%Taxiway Alpha Improvements Project AP24.1 Dowl Engineering 01/09/24 06/30/26 $290,788.00 $297,344.52 185 Airport 27%Airfield Lighting Maintenance Project AP23.4 Airside Solutions 11/01/23 11/01/26 $8,000.00 $39,757.46 186 Airport 22%Dowl Engineering Professional Services Agreement P02.551 Dowl 01/31/23 01/31/28 TBD by project $9,686.25 187 Administration 100%Emergency Management Services ADM23.20 Snohomish County 05/01/19 12/31/21 12/31/21 Annual Service Charge $136,541.00 188 Administration 92%Jensen Park Restroom site plan ADM23.4 TerraVista NW LLC 06/20/23 12/30/23 $32,500.00 $29,908.38 189 Administration 148%Peter Barrett Master's Degree Tuition Tuition2023.1 Western Governors University 11/01/23 11/01/24 $9,910.00 $14,665.00 190 Administration 100%Art for Swinging Benches ADM24.15 Caroline Sumpter 08/01/24 12/10/24 11/01/24 $9,509.10 $10,000.95 191 Administration 108%NWIRC 2024 Program ADM24.05 NWIRC 01/13/24 12/31/24 $5,000.00 $5,375.00 192 Administration 0%Government Relations ADM24.06 Strategies 360 12/31/24 $36,000.00 $0.00 193 Administration 100%Zencity Carahsoft Agreement - Communications ADM23.10 Carahsoft, Zencity at Carahsoft 05/01/23 01/08/25 03/31/25 $39,348.00 $37,708.50 194 Administration 25%Art Division Street Roundabouts ADM24.17 Steve Backus 05/01/25 $20,000.00 $5,000.00 195 Administration 25%2025 Fireworks Display ADM25.01 Western Display Fireworks 11/12/24 07/04/25 07/14/25 $12,750.00 $3,187.50 196 Administration 81%Center for Justice Social Work, Internship Program ADM23.23 Center for Justice Social Work 08/01/23 03/04/24 07/31/25 $750,000.00 $608,333.36 197 Administration 50%Public Art Sundial Stormwater Wetland Park ADM24.18 Lin McJunkin and Milo White 11/06/24 12/01/25 $28,500.00 $14,250.00 198 Administration 17%Meet me in Arlington Shop Local Project ADM25.02 Portia Smith 12/31/25 $12,000.00 $2,000.00 199 Administration 44%Emergency Management Services ADM24.16 Snohomish County 07/29/24 12/31/26 12/31/26 $33,091.00 $14,717.00 200 Administration 0%Fire Marshal Investigation/Inspection Services ADM23.19 North County Regional Fire Authority 06/14/23 01/01/28 Per Exhibit B of Contract $28,775.20 201 Administration 0%One Washington ADM23.21 None 12/31/37 $563,412.68 $0.00 202 Administration 0%Restrictive Covenant - Low Income Housing ADM24.14 Stilly Valley Center 07/16/44 $0.00 $0.00 203 Administration #INVALID 50%Zencity Software Renewal ADM25.Zencity Technologies US Inc 01/01/25 06/31/2025 $5,465.00 $2,732.50 204 Administration 0%Fire Suppression Services ADM23.18 North County Regional Fire Authority 08/01/21 N/A Exchange for use of Station 48 $0.00 Page 5 of 5Exported on March 18, 2025 4:06:16 PM PDT