HomeMy WebLinkAbout_02-18-25 Council Meeting
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CALL TO ORDER
Mayor Don Vanney
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Don Vanney – Julie
APPROVAL OF THE AGENDA
Mayor Pro Tem Michele Blythe
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Michele Blythe
1. Minutes of the February 3 and February 10, 2025 Council meetings ATTACHMENT A
2. Accounts Payable ATTACHMENT B
PUBLIC HEARING
NEW BUSINESS
1. Reclassification of Existing Public Works Utilities Class III ATTACHMENT C
Job Descriptions to Class III-Lead Positions
Staff Presentation: Paul Ellis
Council Liaison: Heather Logan
2. Phase Three of Airport Fiber Installation Project ATTACHMENT D
Staff Presentation: Paul Ellis
Council Liaison: Rob Toyer
COMMENTS FROM COUNCILMEMBERS
Arlington City Council Meeting
Tuesday, February 18, 2025 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
INFORMATION/ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Michele Blythe / Mayor Don Vanney
DRAFT
Page 1 of 3
Council Chambers 110 East 3rd Street Monday, February 3, 2025
Councilmembers Present: Heather Logan, Rob Toyer, Michele Blythe, Yvonne Gallardo-Van Ornam, Leisha Nobach, and Jan Schuette.
Council Members Absent: Debora Nelson, excused.
Staff Present: Mayor Don Vanney, Paul Ellis, Mandy Kruger, Sheri Amundson, Jim Kelly, Deputy City Attorney Emily Romanenko, Chelsea Brewer, and Wendy Van Der Meersche.
Also Known to be Present: Kathy Vanney, Randy Nobach, Nicholas Bleken, Erica Knapp, Christopher Edenburn, Sheri Kelly, Nate Nehring and son, Tim Abrahamson, Holly Sloan-Buchanan, Steve Maisch, Heather Watland, Sid Logan, Nate Senff, Drew Bono, Al Schreiber, and others. Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor Vanney introduced County Councilmember Nate Nehring, who presented a check from Snohomish County for $100,000 for the Jensen Park Pump Track and one for $23,309 for the Post Middle School Crosswalk project.
PROCLAMATIONS
PUBLIC COMMENT Nicholas Blekan, Arlington, provided comments about the Post Middle School levy. Erica Knapp, Arlington, provided comments about the Post Middle School levy. Christopher Edenburn, Arlington, provided comments about the Post Middle School levy. Sheri Kelly, Arlington, provided comments about the Post Middle School levy. Kirk Normand provided comments regarding North County Regional Fire Authority.
City Council Meeting
Minutes of the City of Arlington City Council Meeting February 3, 2025
Page 2 of 3
CONSENT AGENDA Mayor Pro Tem Michele Blythe moved and Councilmember Heather Logan seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the January 21 and 27, 2025 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks #112484 through #112591 dated December 31st for $2,610,343.59; Approval of EFT Payments and Claims Checks #112592 through #112645 dated January 7th through January 21st for $360,291.86.
PUBLIC HEARING None.
NEW BUSINESS
Resolution Supporting the Efforts of the Arlington School District No. 16 City Administrator Paul Ellis requested Council approve the resolution supporting the efforts of Arlington School District No. 16. Councilmember Leisha Nobach moved, and Councilmember Jan Schuette seconded the motion to approve the resolution supporting the Arlington School District and authorize the Mayor to sign the resolution. The motion passed unanimously.
Appointment of DeAnn Bennett to Cemetery Board Public Works Director Jim Kelly requested Council consent to the appointment of DeAnn Bennett to the Cemetery Board. Ms. Bennett has served on the Cemetery Board since January 2021. Councilmember Yvonne Gallardo-Van Orman moved, and Councilmember Michele Blythe seconded the motion to consent to the appointment of DeAnn Bennett to the Arlington Cemetery Board. The motion passed unanimously.
Resolution Approving Emergency Declaration Pump Purchase for Haller Wellfield Public Works Director Jim Kelly requested Council approve a resolution approving an emergency declaration pump purchase for Haller Wellfield. Councilmember Debora Nelson moved, and Councilmember Rob Toyer seconded the motion to approve the resolution and authorize the Mayor to sign it. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS Councilmember Logan spoke about North County Regional Fire Authority. Councilmember Nobach spoke about the Eagle Festival. Councilmember Gallardo-Van Ornam provided information about various community events. Councilmember Blythe spoke about the Parks, Arts, and Recreation Commission meeting she attended.
Minutes of the City of Arlington City Council Meeting February 3, 2025
Page 3 of 3
Councilmember Schuette spoke about the North County Regional Fire Authority Commission meeting.
ADMINISTRATOR & STAFF REPORTS None.
MAYOR’S REPORT Mayor Vanney spoke about the Eagle Festival. He also provided information about meeting with the City’s lobbyist.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:31 p.m. _________________________________________ Don E. Vanney, Mayor
DRAFT
Page 1 of 3
Council Chambers 110 East 3rd Street Monday, February 10, 2025
Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe, Leisha Nobach, Yvonne Gallardo-Van Ornam and Jan Schuette.
Council Members Absent: None.
Staff Present: Mayor Don Vanney, Paul Ellis, Sarah Lopez, Jim Kelly, Jonathan Ventura, Chelsea Brewer, Marty Wray, Lorene Robinson, Monroe Whitman, and Julie Petersen.
Also Known to be Present: Kathy Vanney, Randy Nobach, Ellis Nobach, Heather Watland, Drew Bono, Tim Abrahamson, Dave Kraski, Nathan Senff, Doug Bartley and Debbie Bartley.
Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
Reclassification of Existing Public Works Utilities Class III Job Descriptions to Class
III-Lead Positions Public Works Director Jim Kelly reviewed the reclassification of existing Public Works Utilities Class III job descriptions to Class III Lead positions. These positions will take on performance evaluations and full scheduling approvals for assigned utility crews. The job descriptions have been reviewed by the HR Department and AFSCME Union. The proposed pay range is 39, which is in alignment with the pay progression of the other positions. The budget impact is within Public Works 2025-2026 budget. Discussion followed with Mr. Kelly answering Council questions.
Phase Three of Airport Fiber Installation Project Airport Operations Manager Monroe Whitman and Airport Operations Coordinator Lorene Robinson reviewed the details of the contract for the Airport Fiber Installation Project-Phase Three with Cannon Construction, LLC in the amount of $284,777.79.
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop February 10, 2025
Page 2 of 3
This project was approved as part of the airport’s biennial budget and will be completed in 2025 under state contract. The City’s IT Department will fund a portion of this project as it aligns with the City’s long-term fiber installation objectives. Fiber will be installed in the northeast area of airport property. At the May 20, 2024 Council meeting, the City Council approved the first two phases of fiber installation under one state contract with Cannon Construction, LLC. The project's first two phases included fiber installation in two locations near the south end of the airport. Discussion followed with Mr. Whitman and Ms. Robinson answering Council questions.
Airport Quarterly Report Airport Director Marty Wray reviewed the department’s quarterly report. Discussion followed with Mr. Wray answering Council questions.
Community Engagement Quarterly Report Community Engagement Director Sarah Lopez reviewed the department’s quarterly report. Discussion followed with Ms. Lopez answering Council questions.
Police Quarterly Report Police Chief Jonathan Ventura reviewed the department’s quarterly report. Discussion followed with Chief Ventura answering Council questions.
North County Regional Fire Authority Quarterly Report Deputy Chief of Operations Dave Kraski reviewed the department quarterly report. Discussion followed with Deputy Chief Kraski answering Council questions.
ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis shared that Community and Economic Development is working with the Food Truck Association on their permitting process.
MAYOR’S REPORT Mayor Vanney had nothing to report.
COMMENTS FROM COUNCILMEMBERS Councilmember Michele Blythe provided information about the meetings she scheduled with the legislators.
COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening.
PUBLIC COMMENT None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING None.
EXECUTIVE SESSION None.
Minutes of the City of Arlington City Council Workshop February 10, 2025
Page 3 of 3
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:23 p.m. _________________________________________ Don E. Vanney, Mayor
City of Arlington Council Agenda Bill CA #2 Attachment
February 18, 2025 Accounts Payable Claims Approval
Claims Approval
Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION:
ALTERNATIVES:
City of Arlington
February 18th, 2025 Council Meeting
Claims Certification:
We, the undersigned City Council of the City of Arlington, Washington do hereby certify that
the merchandise or services hereinafter specified have been received and that:
Approval of EFT Payments and Claims Checks #112646 through #112734 dated January 22nd
through February 3rd for $1,122,007.51
Approval of Payroll EFT Payments and Check #30419 through #30424 dated January 1st,
2024 through January 31st, 2024 in the amount of $1,662,203.77
City of Arlington Council Agenda Bill NB #1 Attachment February 18, 2025
Public Works Utility Lead positions
Job descriptions for Water Treatment Plant Operator III Lead, Wastewater Treatment Plant Operator III Lead, Wastewater Collection System Specialist III Lead, Water Distribution Specialist III Lead
Public Works / Human Resources EXPENDITURES REQUESTED: $23,119 annually (estimate) BUDGET CATEGORY: Public Works - Utilities BUDGETED AMOUNT: Included in 2025-2026 Budget LEGAL REVIEW: DESCRIPTION:
Public Works Utilities has grown to a staff of over 20 employees, all under the supervision one Utilities Manager. To best support and lead employees, there is a need to create a Lead position within the departments to take on performance reviews, staff feedback loops, approve timecards, and other leadership responsibilities. This also provides a space for more employees to reach and perform at Level III which is a benefit to the City. The City is expanding the following positions. Water Treatment Plant Operator III Lead Distribution Specialist III Lead Wastewater Treatment Plant Operator III Lead Wastewater Collection System Specialist III Lead take on performance evaluations and full scheduling approvals for assigned utility crews. HR Department and AFSCME Union. The proposed pay range , which is in alignment with the pay progression of the other positions. The budget impact is within -2026 budget. ALTERNATIVES:
Last Updated: 01/2025
Reviewed: AFSCME/HR
CITY OF ARLINGTON JOB DESCRIPTION
Title: Water Treatment Plant Operator III – Lead
FLSA: Non-Exempt
Union: AFSCME Represented
Reports To: Utility Manager
Salary Range: 39 proposed
Definition
The WTP Operator III –Lead will oversee the Water Filter Plant in all of its operation and
maintenance and will be required to make decisions that will affect the health and safety of the
consumer. This position will perform, train others and schedule all skilled technical work in a
variety of building, electrical, and mechanical trades involving preventive maintenance and repair
of water treatment equipment and facilities. This position will apply and train others in the
application of knowledge of water treatment processes and equipment to perform all regular and
non-routine water treatment plant operations and maintenance, including laboratory and clerical
work. This individual will be the Department of Health registered Operator-In-Charge of the City
of Arlington’s Water Treatment Plant.
This individual will perform operations and maintenance tasks with no supervision. Routinely
operates alone, frequently performing work of a high level of skill and judgment, where incorrect
decision or action could result in serious risk of physical harm to operator, damage to equipment,
health hazard to the public, or interruption of service to customers.
Essential Job Functions
• Able to perform all the duties of Water Treatment Plant Operator I & II.
• Supervise and manage employees assigned to Water Treatment Plant operations with
respect to plant operations, necessary employee training and certifications, annual
employee evaluations, employee coaching and if necessary, recommendation of corrective
action to supervisor.
• Oversee the development and implementation of water treatment facility and equipment
maintenance program. Establish a maintenance schedule, and maintain a computerized
database of plant maintenance activities, repair work performed, and unusual operating
conditions.
• Utilize asset management program to schedule and record inspection, repair and
maintenance activities
• Comply with state water treatment plant regulations and complete monthly DOH reports.
• Ensure monthly and yearly reports are filled out and submitted for the Department of
Health, Department of Ecology and as necessary for all other drinking water requirements.
• Make sure all regulatory compliance monitoring and sampling are followed. Make sure the
filter plant is being operated within the established parameters.
Last Updated: 01/2025
Reviewed: AFSCME/HR
• Perform and or delegate the scheduling of all types of maintenance and repair of water
treatment systems and equipment from routine, predictive, preventative, corrective,
replacement, and emergency maintenance work as required.
• Assign the maintenance (cleaning and landscaping) of the Filter Plant and other outlying
facilities (wells, reservoirs, pump stations, and some PRV's and vaults) to be kept in a clean
and orderly condition.
• Ensure implement the water department lock out/tag out program.
• Maintain all required records.
• Ensure raw water, and finished water samples are collected and analyzed to assure all work
is performed in accordance with local, State, and Federal laws, rules, regulations, and in
compliance with all departmental safety policies and procedures, this includes using
appropriate safety devices and equipment.
• Oversee and Operate SCADA controlled equipment and process monitoring
instrumentation related to the water treatment and distribution system.
• Prepare estimates of time and material costs required for projects; establish and maintain
computerized project records.
• Conduct individual projects, such as projections, proposals, or facility research. Respond
to public inquiries in a courteous manner, provide information within scope of knowledge.
On occasion conduct public tours of the water treatment plant.
• Be the responsible person to see that the filter plant is always covered by the operator
assigned emergency on-call at all times.
• Conduct performance reviews of subordinate staff annually and report outcome to
supervisor.
• Reviews and approves timesheets for all assigned team members
• Review and approves leave requests for all assigned team members.
•
• Respond to system emergencies on a 24- hr basis and problems during and after normal
working hours as needed, in a timely and efficient fashion, and be on call to respond to
system emergencies.
• Participate in a rotating weekend shift in the Water Treatment Plant.
• Predictable and regular attendance required.
Required Knowledge, Skills and Abilities
• Ability to supervise and plan the work of others.
• Knowledge of technological advances in the field of water treatment and distribution.
• Knowledge of mechanical, electrical, pneumatic, and hydraulic theory and application, and
be able to use manuals and other resources to apply that knowledge in water treatment
operations and maintenance.
• Knowledge of methods, techniques, materials, tools, and equipment used in maintenance,
repair and construction work.
• Basic theory of electricity.
Last Updated: 01/2025
Reviewed: AFSCME/HR
• Advanced knowledge and ability to read equipment instruction and maintenance manuals,
drawings, schematics, and blueprints. Work from blueprints, shop drawings, and sketches.
• Use and operate hand tools, mechanical equipment, and power tools and equipment
required for the work in a safe and efficient manner.
• Check and maintain complex electronic and mechanical equipment. Analyze situations
correctly and adopt an effective course of action.
• Perform, supervise and schedule skilled maintenance and repair work related to water
treatment and pumping facilities.
• Ability to operate a personal computer including spreadsheets, databases, asset
management software and word processing.
• Ability to make rapid and sound decisions in the event of extraordinary situations such as
equipment malfunctions, rapid deterioration of water quality, or power outages, to ensure
the quality of finished water and protect public health. Frequently required to exercise this
judgment.
• Maintain records related to assigned activities.
• Plan, organize and schedule work of self and others. Meet schedules and timelines.
• Knowledge of occupational hazards and safety practices and procedures applicable to
assigned work.
• Knowledge of safety equipment, including SCBA's (self-contained breathing apparatus),
oxygen detection meter, blower, respirator, etc
• Methods, practices and equipment used in building maintenance activities, including a
variety of building trades work.
• Communicate robustly, clearly and concisely, both orally and in writing.
• Work independently and apply departmental policies and procedures.
• Establish and maintain effective working relationships with subordinates, superiors,
department personnel, and the public.
• Knowledge of city organization, operations, policies and objectives
Qualifications
• U.S. Citizen or legally eligible to work in the United States.
• High school diploma or equivalent, supplemented by on-going formal education/personal
development activities.
• Valid Washington State certification as a Water Treatment Plant Operator III.
• Previous experience as a water utility maintenance mechanic, plant maintenance
technician, or in a similar position of approximately four (4) years or for a sufficient length
of time to prove competency in the skill area.
• Valid Washington State driver's license with a driving record acceptable to the City of
Arlington.
• Forklift Certification or obtained within six (6) months.
• First Aid and/or CPR certification, or ability to obtain within six (6) months.
Last Updated: 01/2025
Reviewed: AFSCME/HR
• Confined Space training or ability to obtain within six (6) months.
• Washington State flagger card or obtained within six (6) months.
• Successfully pass a background check
Working Conditions
Work is typically performed in-doors in a noisy and hazardous environment, and outdoors in all
types of weather, where conditions may be dirty, uncomfortable and hazardous. Exposure to
physical hazards from loud noises, chemical, electrical and mechanical systems, and confined
spaces. Work is performed using a computer, specialized equipment, pickup truck, a variety of
hand and power tools such as saws, drills, wrenches, rakes, shovels and specialized testing
equipment such as multi-meters and amp meters. Physical demands may require bending,
stooping, kneeling, climbing, reaching, and grabbing. May lift objects up to 50 pounds. Work
may also be performed indoors in an office environment utilizing standard office equipment.
Employee will be part of the on-call rotation subject to weekend and holiday shifts and be
subject to 24 hour emergency call out.
The statements contained herein reflect general details as necessary to describe the principal functions of
this job, the level of knowledge, qualifications and skill typically required, and the scope of responsibility,
but should not be considered an all-inclusive listing of work requirements. Individuals may perform other
duties as assigned including work in other functional areas to cover absences or relief, to equalize peak
work periods, or otherwise to balance the workload. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Last Updated: 01/2025
Reviewed: AFSCME/HR
CITY OF ARLINGTON JOB DESCRIPTION
Title: Wastewater Treatment Plant Operator III – Lead
FLSA: Non-Exempt
Union: AFSCME Represented
Reports To: Utility Manager
Salary Range: 39 proposed
Summary
This lead level position will perform the full range of duties essential to the operation and
maintenance of the City’s wastewater treatment plant and, to ensure the facility's final effluent
meets the DOE discharge criteria, while utilizing plant resources wisely and efficiently. This
position will apply and train others in the application of knowledge of wastewater treatment
processes and equipment to perform all regular and non-routine wastewater treatment plant
operations and maintenance, including laboratory and clerical work. This position will train and
direct work activities of lower classification employees. This individual will be the Department of
Ecology registered Operator-in-Charge of the City of Arlington’s Water Reclamation Facility.
This individual will perform supervisory, operations and maintenance tasks with no supervision.
Routinely operating alone, this person will frequently perform work of a high level of skill and
judgment, where incorrect decision or action could result in serious risk of physical harm to
operator, damage to equipment, health hazard to the public, or interruption of service to customers.
Definition
• Able to perform all functions of the Wastewater Treatment Plant Operator I and II.
• Ensure standard laboratory analysis that includes, but is not limited to: pH, suspended
solids, volatile and total solids, BOD, COD, ammonia, nitrate, chlorine residual, fecal
coliforms, total coliforms, e. Coli and alkalinity
• Ensure tests of raw effluent, in process waste stream and treated effluent are performed as
defined by the latest edition of Standard Methods including equipment calibration checks.
• Ensure equipment adjustments/repairs are performed as authorized and required.
• Ensure preparation of periodic reports on test results; calculate and compile data and test
records using computerized documentation systems.
• Recommend and, as authorized, implement plant process and control changes using
specific formulas and judgment to optimize plant operations and ensure meeting DOE
NPDES Permit requirements.
• Operate, adjust, and monitor plant manual and automatic values, motor controls, various
sensors and gauges as necessary to maintain optimum plant operation.
• Troubleshoot plant electrical control and motor circuitry using standard test equipment
such as volt-ohm meter, amp meter and applicable schematics and drawings.
• Ensure maintenance of laboratory accreditation for wastewater analyses through
Washington State Department of Ecology.
Last Updated: 01/2025
Reviewed: AFSCME/HR
• Oversee the daily operation of the WRF and the laboratory as required for the National
Pollutant Discharge Elimination System (NPDES) permit and manage quality assurance
and quality control to maintain laboratory accreditation by the Department of Ecology.
• Analyze trends in test results at plant, supervise interpretation of the results, and lead other
operators in applying the results to plant process control.
• Utilize Supervisory Control and Data Acquisition (SCADA) system to track operational
and plant process control trends.
• Plan, coordinate and oversee management and operations of the WWTP facilities and
equipment; evaluate plant operations and make appropriate adjustments to assure
compliance with permit regulations; operate plant equipment related to the treatment of
public wastewater discharge to meet federal and State effluent limits and related
requirements.
• Attend meetings and training as needed or directed.
• Utilize asset management software to record and document work done and conditions of
City assets.
• Investigate complaints to determine source of problem, make recommendations as
required.
• Operate several types of equipment systems such as pneumatic, mechanical, electrical and
hydraulic.
• Operate various machinery and air/electrical power tools used within the wastewater
utility.
• Occasionally perform or participate in the maintenance, repair and installation of sewer
lines, manholes and other wastewater infrastructure.
• Ensure the Plant, Utility Yard and the Biosolids Compost Facility is maintained in a neat
and orderly fashion
• Operate various equipment and electric or air power tools such as sewer line flusher, air
and hydraulic compressors, metal grinder, hand tools, gas detectors, ventilation blowers,
loader, dump truck and backhoe.
• Oversee large projects and the resolution of emergencies with other staff as needed.
• Reviews plans, submittals and as-builts of construction and repair activities.
• Plans, coordinates, oversees, inspects, tests and documents in-house and contracted
construction/repair activities.
• Conduct performance reviews of subordinate staff annually and report outcome to
supervisor.
• Reviews and approves timesheets for all assigned team members
• Review and approves leave requests for all assigned team members.
•
• Respond to public inquiries in a courteous manner, provide information within scope of
knowledge and refer to lead or supervisor as appropriate. On occasion, conduct public tours
of the wastewater treatment plant.
• Respond to system emergencies and problems during and after normal working hours as
needed, in a timely and efficient fashion, and be on call to respond to system emergencies.
Last Updated: 01/2025
Reviewed: AFSCME/HR
• Predictable and regular attendance required.
Required Knowledge, Skills and Abilities
• Knowledge of the advanced principles of and interrelationship between chemistry, physics,
microbiology, and statistics.
• Knowledge of standard methodology used in analyzing water and wastewater; Washington
State Department of Ecology Standard Methods and, Discharge Monitoring Report
Instruction manual for Municipal Sewage Treatment Plant Operations.
• Working knowledge of WWTP and Laboratory safety hazards and proper safety
procedures and cognizance of public safety matters.
• Advanced knowledge of mechanical, electrical, pneumatic, and hydraulic theory and
application, and be able to use manuals and other resources to apply that knowledge in
wastewater treatment operations and other diverse requirements of the job.
• Ability to apply the advanced knowledge of wastewater treatment to the existing systems,
equipment, and facilities. Extensive knowledge of methods and practices of preventive
maintenance, troubleshooting and equipment malfunction diagnosis.
• Knowledge of and training in confined space procedures and use and containment of all
hazardous chemicals used. Must be trained in the use of all safety equipment, lock out/tag
out protocols, oxygen detection meter, blower, respirator, etc.
• Ability to operate a personal computer and software to enter data and prepare
correspondence.
• Must be able to operate programmable logic controllers (PLC's) to monitor and maintain
operations.
• Ability to read equipment instruction and maintenance manuals, drawings, schematics, and
blueprints
• Ability to effectively communicate technical information both verbally and in writing;
prepare clear concise reports on laboratory findings and maintain accurate computerized
records of test results.
• Ability to make rapid and sound decisions in the event of extraordinary situations such as
equipment malfunctions, rapid deterioration of wastewater effluent quality, or power
outages, to ensure the quality of treated wastewater and protect public health.
• Ability to plan and organize work of self and to plan, organize, and schedule work of
subordinates.
• Complete tasks according to schedules and deadlines.
• Communicate clearly and concisely, and follow instructions; both orally and in writing.
• Ability to apply departmental policies and procedures.
• Ability to perform all work in accordance with local, State, and Federal laws, rules,
regulations, and in compliance with all departmental safety policies and procedures. This
includes using and wearing appropriate safety devices and equipment.
• Ability to establish and maintain effective working relationships with subordinates,
superiors, department personnel, and the public.
Last Updated: 01/2025
Reviewed: AFSCME/HR
• Physical strength, stamina, and agility sufficient to perform manual labor or engage in
continuous physical effort for extended periods.
Qualifications
• U.S. Citizen or legally eligible to work in the United States.
• High school diploma or equivalent.
• College level course work in a relevant field preferred.
• Six (6) years’ experience as a wastewater treatment plant operator
• Valid Washington State Driver's License with a driving record acceptable to the City
• A Class B CDL with Combination and/or Tank vehicle endorsement
• Valid Washington State certification as a Wastewater Treatment Plant Operator III
• Flagger's Certificate, or ability to obtain within six (6) months.
• First aid and CPR certification, or ability to obtain within six (6) months
• Successfully pass a WSP WATCH background check.
Working Conditions
Work is typically performed in-doors in a noisy and hazardous environment, and out-of doors in
all types of weather, where conditions may be dirty, uncomfortable and hazardous. Exposure to
physical hazards from loud noises, chemical, electrical and mechanical systems, and confined
spaces. Work is performed using a computer, specialized plant equipment, pickup truck, a variety
of hand and power tools such as saws, drills, wrenches, rakes, shovels and specialized testing
equipment such as multi-meters and amp meters. Physical demands may require bending, stooping,
kneeling, climbing, reaching, and grabbing. May lift objects up to 50 pounds. Work may also be
performed indoors in an office environment utilizing standard office equipment. Employee will be
part of the on-call rotation subject to weekend and holiday shifts and be subject to 24 hour
emergency call out.
The statements contained herein reflect general details as necessary to describe the principal functions of
this job, the level of knowledge, qualifications and skill typically required, and the scope of responsibility,
but should not be considered an all-inclusive listing of work requirements. Individuals may perform other
duties as assigned including work in other functional areas to cover absences or relief, to equalize peak
work periods, or otherwise to balance the workload. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Last Updated: 1/2025
Reviewed: AFSCME/HR
CITY OF ARLINGTON JOB DESCRIPTION
Title: Wastewater Collection System Specialist III- Lead
FLSA: Non-Exempt
Union: AFSCME Represented
Reports To: Utility Manager
Salary Range: 39 proposed
Definition
This position performs work in the maintenance and operation of the Wastewater Collection
System and the Stormwater Sewer System. Individuals assigned to this classification are
expected to become highly skilled in their skilled area of assignment and perform tasks
proficiently and independently. Individuals are expected to apply considerable practical
knowledge of the skill field to resolve unusual or irregular problems and to contribute
suggestions for improvements in operations and procedures. This position reports to the Utilities
Manager and trains, plans, and directs the work of lower classification employees.
Essential Job Functions
• Able to perform all functions of the Wastewater Collections System Specialist I and II
and III.
• Plans, coordinates, conducts, and oversees the maintenance, inspection, repair,
installation, and operation activities of assigned areas.
• Trains, plans, and provides work directions to assigned staff.
• Ensures equipment hour meters are read and recorded. Oversees equipment
operational exercises to ensure proper function.
• Coordinates and oversees the setup of remote sewer samplers and sewer flow
monitoring equipment.
• Coordinates and oversees the monitoring and inspection of stormwater and wastewater
pre-treatment systems, completion of inspection reports and communication of results
with pre-treatment team for follow-up.
• Schedules and ensures staff time for pre-treatment activities
• Ensures the Collections Office, Utility Yard and the Biosolids Compost Facility is
maintained in a neat and orderly fashion.
• Conducts performance reviews of subordinate staff annually and reports outcomes to
supervisor.
• Reviews and approves timesheets for all assigned team members
• Review and approves leave requests for all assigned team members.
• Implements the goals, objectives, policies and priorities of the Wastewater Collections
Department.
• Predictable and regular attendance required.
Last Updated: 1/2025
Reviewed: AFSCME/HR
Required Knowledge, Skills and Abilities
• Thorough working knowledge of the City’s Wastewater Collection System.
• Full-scope knowledge of methods, techniques, materials, tools, and equipment used in
maintenance and repair of the areas of assignment, and modern practices and
procedures used in the operation, construction, testing, maintenance and repair of a
sewer collection system
• Expert knowledge and ability to read equipment instruction and maintenance manuals,
and to read and work from drawings, schematics, and blueprints.
• Knowledge of mechanical, electrical, pneumatic, and hydraulic theory and application,
and be able to use manuals and other resources to apply that knowledge in sewer
collection and other diverse requirements of the job.
• Knowledge of occupational hazards, safety practices and procedures applicable to
assigned work.
• Expert knowledge of confined space procedures, trenching and shoring procedures, and
use and containment of all hazardous chemicals used, or ability to obtain training within
six (6) months.
• Expert knowledge of safety equipment, including oxygen detection meter, blower,
respirator, etc..
• Proficient knowledge of lock out / tag out procedures.
• Ability to use and operate hand tools, mechanical equipment, and power tools and
equipment required for the work in a safe and efficient manner.
• Ability to check complex electronic and mechanical equipment. Ability to operate a
personal computer and asset management software.
• Ability to make rapid and sound decisions in the event of extraordinary situations such
as equipment malfunctions, power outages, and collection system blockages to ensure
correct operation of the wastewater collection system and protect public health.
• Ability to maintain records related to assigned activities. Ability to meet schedules and
timelines.
• Ability to communicate clearly and concisely, and to follow instructions, both verbally
and in writing.
• Ability to work independently and apply departmental policies and procedures.
• Ability to establish and maintain effective working relationships with coworkers,
department personnel, contractors, regulatory agencies, and the public.
• Capacity for sustained attention to functioning machinery and equipment. Good sensory
perception to monitor plant machinery and operations.
• Ability to wear all required safety gear and protective equipment.
• Excellent public relations skills.
• Physical strength, stamina, and agility sufficient to perform manual labor or engage in
continuous physical effort for extended periods.
Last Updated: 1/2025
Reviewed: AFSCME/HR
Qualifications
• High school diploma or equivalent.
• U.S. Citizen or legally eligible to work in the United States.
• Valid Washington State driver's license with a driving record acceptable to the City.
• Confined Space certification.
• Valid Wastewater Collection System Personnel Association III Certification.
• Four (4)years’ experience in sewer collections or in a similar position, or any
combination of education and experience which provides competency.
• Minimum Class B CDL with Combination and/or Tank Vehicle Endorsement.
• First Aid and/or CPR certification, or ability to obtain within six (6) months.
• Confined Spaces certification or the ability to obtain within (6) months.
• Washington State flagger card, or ability to obtain within six (6) months.
• Successfully pass a Background check.
Working Conditions
Work is typically performed in-doors in a noisy and hazardous environment, and outdoors in all
types of weather, where conditions may be dirty, uncomfortable and hazardous. Exposure to
physical hazards from loud noises, chemical, electrical and mechanical systems, and confined
spaces. Work is performed using a computer, specialized equipment, pickup truck, a variety of
hand and power tools such as saws, drills, wrenches, rakes, shovels and specialized testing
equipment such as multi-meters and amp meters. Physical demands may require bending,
stooping, kneeling, climbing, reaching, and grabbing. May lift objects up to 50 pounds. Work
may also be performed indoors in an office environment utilizing standard office equipment.
Employee will be part of the on-call rotation subject to weekend and holiday shifts and be
subject to 24 hour emergency call out.
The statements contained herein reflect general details as necessary to describe the principal functions of
this job, the level of knowledge, qualifications and skill typically required, and the scope of responsibility,
but should not be considered an all-inclusive listing of work requirements. Individuals may perform other
duties as assigned including work in other functional areas to cover absences or relief, to equalize peak
work periods, or otherwise to balance the workload. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Last Updated: 01/2025
Reviewed: AFSCME/HR
CITY OF ARLINGTON JOB DESCRIPTION
Title: Water Distribution Specialist III- Lead
FLSA: Non-Exempt
Union: AFSCME Represented
Reports To: Utility Manager
Salary Range: 39 proposed
Definition
This Lead position performs specialized, skilled work and troubleshooting, maintenance,
inspection, installation and/or repair of the City's Water Distribution system. This work requires
extensive knowledge of water distribution systems. This individual will oversee the Water
Distribution crew to ensure that field work assignments are carried out efficiently and effectively.
Work is performed in accordance with established policies, procedures and practices with little to
no supervision. This individual will train and direct the work activities of employees of lower
classifications.
Essential Job Functions
• Able to perform all functions of Water Distribution Specialist I and II.
• Perform and/or direct all necessary activities in the installation, construction, maintenance,
repair, testing and inspection of water distribution mains, services, meters, hydrants,
valving, pressure reducing valves (PRV’s) and other water system appurtenances.
• Plan, organize, and schedule work activities and assign personnel to perform work and
projects in the water distribution system.
• Develop and implement various water distribution programs, including but not limited to
water main flushing, and hydrant and valve exercising.
• Advise Supervisor of work progress and any changes in work conditions.
• Monitor fieldwork to make sure that satisfactory progress is being made and all safety rules
are being followed.
• Coordinate the start and completion of water distribution projects with departments,
contractors, agencies and others as needed.
• Respond to and make requests for underground utility locates, in compliance with federal,
state and local regulations as-needed.
• Assist in the administration of the water distribution system by completing paperwork, and
reports related to assigned activities both on paper and electronically.
• Perform technical work related to the inspection of contractor and developer
improvements, notify individuals of unacceptable work and corrections to be made, prepare
reports related to assigned activities.
• Utilize asset management software to record and document work done and conditions of
City assets.
Last Updated: 01/2025
Reviewed: AFSCME/HR
• Management of the City’s Cross Connection Control Program, including conduction of site
surveys, reviewing new construction plans, reviewing backflow assembly test reports, and
inspecting backflow prevention assembly installations to assure compliance with federal,
state and local regulations.
• Ensure equipment is inspected for repairs and safety. Make sure that equipment is well
maintained and ready for use every day. Train subordinates in proper maintenance
procedures and equipment operation.
• As required, remove, and replace sections of water utility piping; disassemble hydrants;
and replace valves, gaskets and related parts necessary to restore equipment to serviceable
condition.
• Receive and respond to water quality concerns (i.e. cloudiness, taste, odor, etc.), water flow
and pressure problems and any inquiries, complaints, problems and emergencies involving
the water distribution system. Investigate and correct problems as authorized.
• Perform fire flow and hydrant testing. Coordinate such activities with Fire Department,
property owner and other agencies as appropriate.
• Attend preconstruction meetings for development such as plats, water main extensions and
water main installation.
• Ensure equipment is maintained and facilities are kept in a clean and orderly condition.
• Ensure landscape and maintenance duties are completed.
• Skillfully operate heavy equipment near underground and overhead utilities including
water, wastewater, natural gas, power, television and phone cable, where errors could have
significant impact on the health and safety of workers and citizens.
• Conduct performance reviews of subordinate staff annually and report outcome to
supervisor.
• Reviews and approves timesheets for all assigned team members
• Review and approves leave requests for all assigned team members.
• Respond to system emergencies and problems during and after normal working hours as
needed, in a timely and efficient fashion, and be on call to respond to system emergencies.
• Predictable and regular attendance required.
Required Knowledge, Skills and Abilities
• Thorough working knowledge of the City's Water Distribution System, and of operations,
services and activities of the City Public Works Department.
• Full-scope knowledge of assigned equipment, and methods of construction, installation,
and repair of functional areas of assignment, and modern practices and procedures used in
the operation, construction, testing, maintenance and repair of a water distribution system.
• Thorough knowledge of City's construction standards and specifications. Knowledge of
health and safety regulations and procedures.
• Knowledge of confined space procedures and use and containment of hazardous chemicals.
• Knowledge of lock out/tag out procedures.
Last Updated: 01/2025
Reviewed: AFSCME/HR
• Knowledge of mechanical, electrical, pneumatic, and hydraulic theory and application, and
be able to use manuals and other resources to apply that knowledge in water treatment
operations and other diverse requirements of the job.
• Robust understanding and use of asset management, including how to schedule, issue,
complete and close work orders.
• Knowledge of record keeping and report preparation.
• Knowledge of standard office procedures, methods, and equipment including computers
and computer applications
• Ability to understand and follow oral and written instructions and communicate clearly and
concisely both orally and in writing.
• Ability to proficiently operate a backhoe, loader, single and tandem axel dump truck, and
other specialized equipment.
• Ability to establish and maintain effective working relationships with internal and external
customers.
• Capacity for sustained attention to functioning machinery and equipment. Good sensory
perception to monitor machinery and operations visually, audibly, by smell, and by touch
(for temperature and vibration) on an ongoing basis.
• Ability to wear all required safety gear and protective equipment. Ability to understand
and follow verbal and written instructions.
• Physical strength, stamina, and agility sufficient to perform manual labor or engage in
continuous physical effort for extended periods.
• Excellent public relations skills.
Qualifications
• High school diploma or GED.
• U.S. Citizen or legally eligible to work in the United States.
• Valid Washington State Driver License, and a driving record acceptable to the City.
• Minimum Class B CDL with Combination and/or Tank vehicle endorsement.
• Minimum two(2) years of experience as a Water Distribution Manager III.
• Washington State certification as a Water Distribution Manager III (WDM III).
• Washington State certification as a Cross Connection Specialist.
• Certification as a Backflow Assembly Tester (BAT)
• First aid and/or CPR certification. Confined Space certification.
• Washington State flagger card.
• Successfully pass a background check.
Working Conditions
Work is typically performed in-doors in a noisy and hazardous environment, and outdoors in all
types of weather, where conditions may be dirty, uncomfortable and hazardous. Exposure to
physical hazards from loud noises, chemical, electrical and mechanical systems, and confined
spaces. Work is performed using a computer, specialized equipment, pickup truck, a variety of
hand and power tools such as saws, drills, wrenches, rakes, shovels and specialized testing
Last Updated: 01/2025
Reviewed: AFSCME/HR
equipment such as multi-meters and amp meters. Physical demands may require bending,
stooping, kneeling, climbing, reaching, and grabbing. May lift objects up to 50 pounds. Work
may also be performed indoors in an office environment utilizing standard office equipment.
Employee will be part of the on-call rotation subject to weekend and holiday shifts and be
subject to 24 hour emergency call out.
The statements contained herein reflect general details as necessary to describe the principal functions of
this job, the level of knowledge, qualifications and skill typically required, and the scope of responsibility,
but should not be considered an all-inclusive listing of work requirements. Individuals may perform other
duties as assigned including work in other functional areas to cover absences or relief, to equalize peak
work periods, or otherwise to balance the workload. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
City of Arlington Council Agenda Bill
Item: NB #2 Attachment D COUNCIL MEETING DATE: February 18, 2025
Airport Fiber Installation Project – Phase Three
Quote and Contract
Airport; Monroe Whitman, Operations Manager 360-403-3471 EXPENDITURES REQUESTED: $284,777.79 BUDGET CATEGORY: CIP BUDGETED AMOUNT: LEGAL REVIEW:
with Cannon Construction, LLC in the amount of $284,777.79. This project was approved as part of the airport’s biennial budget and will be completed in 2025 under state contract. Fiber installation will improve internet service and security for airport tenants and businesses located on the field. Continuing to install fiber throughout the airport will improve operations for businesses that remain or relocate to the Arlington Municipal Airport. The City’s IT Department will fund a portion of this project as it aligns with the City’s long-term fiber installation objectives. Fiber will be installed in the northeast area of airport property.
under one state contract with Cannon Construction, LLC. The project's first two phases included fiber installation in two locations near the south end of the airport.
authorize the Mayor to sign the contract with Cannon Construction, LLC.
P a g e | 1
406 Porter Way . Milton, WA 98354 . CANNOCI055CS, WA
www.cannonconstructioninc.com . 253-922-2787 . Fax 253-922-3245
406 Porter Way Date: 12-16-2024
Milton, WA 98354-96354 Job location: Arlington Airport
Contact: Shane Gottbreht Bid number: B24-1429
Phone: 253-922-2787
Fax: 253-922-3245
Project Title: DES Contract 05620 IT Cabling - Fly Service / 192th Gate / 59th North
Arlington Airport
Thank you for the opportunity to participate in the above referenced project. The following is our cost proposal.
Bid Item Description Unit Qty Unit Price Bid Total
10 Trench 2-2” conduits FT 4319 $32.13 $138,769.47
20 25-TA Install EA 3 $6,764.84 $20,294.52
30 17x30 HH Install EA 15 $2,254.01 $33,810.15
40 Fiber Pull 288ct and 12ct fiber FT 5182 $6.81 $35,289.42
50 Hoffman Box Termination EA 3 $2,696.31 $8,088.93
60 Fiber Case Install and Splicing EA 4 $3,138.11 $12,552.44
70 Hard Surface Restoration SQFT 150 $78.28 $11,742.00
Sub Total $260,546.93
9.3% Sales Tax $24,230.86
Total $284,777.79
Scope of Work
· Trench 2-2” conduit to a depth of 36” and restore soft surface with rock and/or top soil and grass seed
· Install 25-TA Vault for splice locations and 17x30 HH for storage
· Place 288ct and 12ct fiber in new conduit per design
· Install Hoffman box and terminate 12ct fiber
· Splice 288ct fiber to 12ct fiber in D case
· Testing of terminated fibers
· Restore hard surface restoration to equal or better quality
· Place (1) tracer wire and mule tape in conduit
· Provide all material to complete scope of work
· Flagging for crossings at 188th St NE and 59th Dr NE
· Includes prevailing wage
P a g e | 2
406 Porter Way . Milton, WA 98354 . CANNOCI055CS, WA
www.cannonconstructioninc.com . 253-922-2787 . Fax 253-922-3245
Exclusions
· Night and weekend work
· Permitting (all work on private property)
· Changes to scope of work after bid proposal acceptance
· Repair or replacement of existing wire
· Bonding
Note: This proposal may be withdrawn by us if not accepted within 30 Days of proposal date.
Payments shall be made each thirty days as the work progresses. The entire amount of the contract shall be paid within
thirty days after completion.
Terms and Conditions
Bid Term. This Bid remains effective for thirty (30) days from the date shown, after which it is subject to change or cancellation.
Changes. Any changes from the specifications on the face of this Agreement will be undertaken only upon written order, and will be charged at
Time and Material rates unless otherwise specified in writing.
Early Termination. In the event that a project is canceled prematurely, A 20% Re-Stocking fee will be charged to owner.
Payment. Customer shall pay Cannon Construction the amount invoiced by Cannon Construction within thirty (30) days from the date of invoice.
Customer agrees to pay Cannon Construction 18% finance charges per month on any unpaid balance.
Force Majeure. Cannon Construction shall not be liable in damages or otherwise for delay or failure to complete the job occasioned by Customer,
Customer’s agents, acts of God, accidents, labor disputes, carrier delays, or other causes outside of the control of Cannon Construction.
Hazardous Materials. Cannon Construction shall not be responsible for testing, handling, or disposing of contaminated, toxic or hazardous
materials unless otherwise provided in this agreement. Cannon Construction shall assume that all materials hauled from the job site are not
contaminated, toxic or hazardous, unless otherwise provided in this Agreement. Customer agrees to indemnify, defend and hold harmless Cannon
Construction from and against any claims, actions, damages, and/or expenses arising out of Cannon Construction’s handling or disposing of any
such materials in the performance of its obligations under this agreement.
Lien. Cannon Construction. shall file a lien on the job location if necessary to enforce any of the payment provisions of this Agreement.
P a g e | 3
406 Porter Way . Milton, WA 98354 . CANNOCI055CS, WA
www.cannonconstructioninc.com . 253-922-2787 . Fax 253-922-3245
Warranty. Cannon Construction. work is guaranteed against faulty material and workmanship for one (1) year. ALL OTHER WARRANTIES ARE
DISCLAIMED, INCLUDING WARRANTY OF MERCHANT ABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Any alteration or deviation from the above specifications involving extra cost of material and/or labor will only be executed upon written orders for
same, and will become an extra charge over the sum mentioned in this contract. All agreements must be made in writing.
Respectfully submitted,
Estimator:
Signed:
Signed: ___________________________ Date: ___________________
Title: ___________________________
Small Public Works Agreement Page 1 of 5 rev 7/2024
City of Arlington
Small Public Works Agreement Under $350,000
This Agreement is entered between the City of Arlington (City) and
____________________________________________ (Contractor) shall be effective on the date executed by the City.
In consideration of the terms and conditions contained herein and attached and made part of this agreement, the
parties hereto covenant and agree as follows:
Contract Name: ________________________________________________________ Project No. _____________
1.Description of Work: The Contractor agrees to furnish all permits, tools, materials, labor, equipment, apparatus,
facilities, etc., necessary to perform and complete in a workmanship like manner the Work as described in Attachment
A.Attachment A may include the Contractor’s Quote, Scope of Work, Plans, Specifications and any other related
contract documents which are attached hereto and incorporated herein.
2.Time of Completion: Work shall be completed by: . The Contractor shall not start work until
the City orally provides a Notice to Proceed. The Contractor shall have fifteen (15) days after project completion to
complete the project closeout documentation.
3.Payment Amount: In consideration of the Performance of Work, the City agrees to pay the Contractor for Work
completed:
Time and Materials Not to Exceed $
WSST 9.3% $
Total Contract Amount $
4.Prevailing Wages: The Contractor and all subcontractors shall be responsible for paying laborers, workers
and mechanics who perform any part of this Contract not less than the prevailing rate of pay for Snohomish
County as required in RCW 39.12.
5.Insurance: The Contractor shall provide the City with a certificate of insurance, naming the City of Arlington
as Additional Insured with the limits listed in the Small Works General Terms and Conditions. The City will not
issue a Notice to Proceed until the insurance certificate has been received.
6.Performance & Payment Bond: Contractor has elected to: provide a Performance and Payment Bond
or waive the Performance and Payment Bond and have the City withhold 10% additional retainage - on
projects under $150,000 Contractor can, in lieu of providing a Performance and Payment Bond, request to
have the City withhold 10% of monies earned on the project for a period of 30 days after final acceptance of the
completed work or until receipt of all necessary releases from the Department of Revenue, Employment Security
Department and Department of Labor & Industries and settlement of any liens filed under Chapter 60.28 RCW,
whichever is later. This exception is dependent on pre-approval by the Project Manager, and the City
reserves the right to reject requests to waive the bond requirements.
Small Public Works Agreement Page 2 of 5 rev 7/2024
8.
9.
Retainage will be released upon receipt of approval of Affidavit of Wages Paid from Department of
Labor and Industries. On projects over $35,000 retainage will be released once final approval has been
received by Department of Labor and Industries, Department of Revenue, and Employment Security
Department and settlement of any liens filed under Chapter 60.28 RCW, whichever is later.
Compensation: The City shall pay the Contractor for the services identified in this contract based on
the pricing provided in the submittted proposal. Contractor shall submit invoice for payment upon
project completion for the City's acceptance. The City will, within 30 days after receipt of acceptable
Contractor's invoice, pay the accepted invoice in accordance with required approvals from
Department of Labor & Industries as well as Department of Revenue and Employment Security
Department, if applicable.
The City shall have the right to withhold payment to Contractor for any work not completed in a satisfactory
manner until such time as Contractor modifies such work so that same is satisfactory.
Warranty: The Contractor shall be responsible for correcting all defects in workmanship and material
within one year after acceptance of this work. When corrections of defects are made, Contractor
shall be responsible for correcting all defects in workmanship and/or materials in the corrected work for one
year after acceptance of the corrections by the City. The Contractor shall start work to remedy
such defects within seven (7) days of mailing notice of discovery thereof by the City and shall
complete such work within a reasonable time. In emergencies where damage may result from delay or
where loss of services may result, such corrections may be made by the City, in which case the cost
shall be borne by the Contractor. In the event the Contractor does not accomplish corrections at the time
specified, the work will be otherwise accomplished and the cost of same shall be paid by Contractor.
The Contractor shall be liable for any costs, losses, expenses or damages including consequential
damages suffered by the City resulting from defects in the Contractor’s work including, but not limited to, cost
of materials and labor extended by the City in making emergency repairs and cost of engineer, inspection and
supervision by the City. The Contractor shall hold the City harmless from any and all claims which may be
made against the City as a result of any defect work and the Contractor shall defend any such claim
at his own expense. Where materials or procedures are not specified in the contract, the City relies on
the professional judgment of the Contractor to make appropriate selections.
Nondiscrimination:
a.Nondiscrimination Requirement. During the term of this Contract, CONTRACTOR, including any subcontractor,
shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition, CONTRACTOR, including any
subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations
with which CONTRACTOR, or subcontractor, has a collective bargaining or other agreement.
b.Obligation to Cooperate. CONTRACTOR, including any subcontractor, shall cooperate and comply with any
Washington state agency investigation regarding any allegation that CONTRACTOR, including any
subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3).
10.
Retainage: Contractor elects to have 5% retainage as required by RCW Chapter 60.28.011 held by the City;
deposited in an interest-bearing account, invested in an escrow account or provide a retainage bond.
7.
Small Public Works Agreement Page 3 of 5 rev 7/2024
In Witness Whereof: The Parties have caused this Agreement to be executed:
City of
Arlington Contractor
Signature Signature
Name Name
Title Title
Address Address
Date Date
13.
12.City of Arlington Business License: The Contractor shall, prior to performing services under this
agreement, obtain a city business license as required by AMC 5.28.050.
Counterparts: Original signatures transmitted and received via electronic submission are true and
valid signatures for all purposes hereunder and shall bind the Parties to he same extent as that of an original
signature.
Certification of Contractor Regarding Debarment: The Contractor certifies that neither it nor its
principals are presently debarred or suspended by any Federal department or agency from participation in this
transaction.
c.Default. Notwithstanding any provision to the contrary, Agency may suspend CONTRACTOR, including
any subcontractor, upon notice of a failure to participate and cooperate with any state agency
investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any
such suspension will remain in place until Agency receives notification that CONTRACTOR, including any
subcontractor, is cooperating with the investigating state agency. In the event CONTRACTOR, or
subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), Agency
may terminate this Contract in whole or in part, and CONTRACTOR, subcontractor, or both, may be
referred for debarment as provided in RCW 39.26.200. CONTRACTOR or subcontractor may be given a
reasonable time in which to cure this noncompliance, including implementing conditions consistent with any
court-ordered injunctive relief or settlement agreement.
d.Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract termination
or suspension for engaging in discrimination, CONTRACTOR, subcontractor, or both, shall be liable for
contract damages as authorized by law including, but not limited to, any cost difference between the
original contract and the replacement or cover contract and all administrative costs directly related to the
replacement contract, which damages are distinct from any penalties imposed under Chapter 49.60, RCW.
Agency shall have the right to deduct from any monies due to CONTRACTOR or subcontractor, or that
thereafter become due, an amount for damages CONTRACTOR or subcontractor will owe Agency for default
under this provision.
11.
Small Public Works Agreement Page 4 of 5 rev 7/2024
Small Works General Terms and Conditions
A.Insurance Term
The Contractor shall procure and maintain insurance, as required in this Section, without interruption from commencement of the Contractor’s work through
the term of the contract and for thirty (30) days after the Physical Completion date, unless otherwise indicated herein.
B.No Limitation
The Contractor’s maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor
to the coverage provided by such insurance, or otherwise limit the Public Entity’s recourse to any remedy available at law or in equity.
C.Minimum Scope of Insurance
The Contractor’s required insurance shall be of the types and coverage as stated below:
1.Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office
(ISO) form CA 00 01.
2.Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured
contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an
equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The Public Entity shall
be named as an additional insured under the Contractor’s Commercial General Liability insurance policy with respect to the work performed for the Public
Entity using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute
endorsements providing at least as broad coverage.
3.Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington.
D.Minimum Amounts of Insurance
The Contractor shall maintain the following insurance limits:
1.Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident.
2.Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000
products-completed operations aggregate limit.
E.Public Entity Full Availability of Contractor Limits
If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial
General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those
required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the
Contractor.
F.Other Insurance Provision
The Contractor’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance as respect the Public Entity. Any insurance, self-insurance, or self-insured pool coverage maintained by the Public Entity shall be excess of the
Contractor’s insurance and shall not contribute with it.
G.Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII.
H.Verification of Coverage
The Contractor shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsements, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the Public
Entity, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this contract and evidence of all
subcontractors’ coverage.
I.Subcontractors’ Insurance
The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor-provided
insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by
Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor’s Commercial General liability
insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations.
J.Notice of Cancellation
The Contractor shall provide the Public Entity and all Additional Insureds for this work with written notice of any policy cancellation within two business days of
their receipt of such notice.
K.Failure to Maintain Insurance
Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the Public Entity may, after
giving five business days’ notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Public Entity on demand, or at the sole discretion of the
Public Entity, offset against funds due the Contractor from the Public Entity.
L. Indemnification / Hold Harmless
The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused
by the sole negligence of the Public Entity.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials,
employees, and volunteers, the Contractor’s liability hereunder shall be only to the extent of the Contractor’s negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination
of this Agreement.
Small Public Works Agreement Page 5of 5 rev 7/2024
Attachment A
Scope of Work
NON-COLLUSION DECLARATION
The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other
member, representative, or agent of the firm, company, corporation or partnership represented by
him/her, entered into any combination, collusion or agreement with any person relative to the price to
be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain
from bidding, and that this bid is made without reference to any other bid and without any agreement,
understanding or combination with any other person in reference to such bidding.
He/She further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, free gift, commission or thing of value on account of such sale.
I HEREBY DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
WASHINGTON THAT THE FOREGOING IS TRUE AND CORRECT.
Dated this ______ day of ___________, 202__, at ____________________, WA
_________________________________________________
(Name of Organization)
_________________________________________________
(Name and Title of Person Signing)
_________________________________________________
(Signature)
CERTIFICATION REGARDING INELIGIBLE CONTRACTORS
___________________________, certifies that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any federal department or agency.
Where the bidder is unable to certify to any of the statements in this certification, such bidder
shall attach an explanation to this bid.
The bidder certifies or affirms the truthfulness and accuracy of the contents of the statement
submitted on or with this certification and understands that the provisions of 31 USC Section
3801, et seq., are applicable thereto.
Authorized Official Signature
Typewritten Name
Title of Authorized Official
Date
Company Name
Payment and Performance Bond Page 1 of 2
PAYMENT AND PERFORMANCE BO ND
to t he C ITY O F ARLINGTON,
WASHINGTON
THE CITY OF ARLINGTON, WASHINGTON (the "City") has awarded to
_________________________________ ("Principal"), a contract for the construction of
the project designated as _____________________________________ ("Contract"),
and said Principal is required to furnish a payment and performance bond in accordance
with RCW 39.08 and, where applicable, RCW 60.28.
The Principal and ____________________________________ ("Surety), a corporation
organized under the laws of the State of _______________ and licensed to do business
in the State of Washington as surety, are jointly and severally held and firmly bound to
the City in the sum of____________________________________________US Dollars
($ ___________), subject to the provisions herein.
THE CONDITIONS OF THIS BOND ARE SUCH THAT, if the said Principal faithfully performs
all of the provisions of the Contract in the manner and within the time therein set forth,
or within such extension of time as may be granted under the Contract (notice of which
extension being hereby waived by the Surety), and shall pay all laborers, mechanics,
subcontractors and material suppliers, and all persons who supply said principal or
subcontractors with provisions and supplies for the carrying on of the Contract work, and
shall hold the City harmless from any loss or damage occasioned to any person or
property by reason of any carelessness or negligence of the Principal, or any subcontractor
in the performance of the Contract work, and shall hold the City harmless from any loss or
damage occasioned to any person or property by reason of any carelessness or
negligence of the Principal, or any subcontractor in the performance of the Contract
work, and shall indemnify and hold harmless from any direct or indirect damage or
expense by reason or failure of performance as specified in the Contract or from
defects appearing or developing in the material or workmanship provided or performed
under the Contract, then and in that event this obligation shall be void; but otherwise it shall
be and remain in full force and effect until, at a minimum, claims filed in compliance with
Chapter 39 .08 RCW are resolved and all other conditions set forth herein are satisfied.
PROVIDED FURTHER, that if said Contract is a public improvement contract involving the
construction, alteration, repair, or improvement of any highway, road , or street funded in whole
or in part by federal transportation funds, then an additional condition of this bond shall be
that this bond secures full payment to the State of Washington, including the departments of
Revenue, Employment Security, and Labor and Industries, with respect to taxes imposed
pursuant to Titles 50, 51 , and 82 RCW which may be due.
THE SURETY, FOR VALUE RECEIVED, FURTHER AGREES THAT no change,
Payment and Performance Bond Page 2 of 2
extension of time, alteration or addition to the terms of the Contract, the specifications
accompanying the Contract, or to the work to be performed under the Contract shall in any
way affect its obligation on this bond, and waives notice of any change, extension of time,
alteration or addition to the terms of the Contract or the work performed. The Surety agrees
that modification and changes to the terms and conditions of the Contract that increase the
total amount to be paid the Principal shall automatically increase the obligation of the Surety
on this bond and notice to Surety is not required for such increased obligation.
THE SURETY ACKNOWLEDGES that the City will execute the Contract after the date of
execution of the power of attorney attached to this bond, and the Surety further represents
that the power of attorney will be valid on the date of Contract execution.
PRINCIPAL SURETY
Signature Signature
Print Name, Title Print Name, Title
Date of Execution Date of Execution and Seal
Name, address, and telephone of local office/agent of Surety is:
Departmental Approval:
City Attorney Director
APPROVED AND ACCEPTED this _____ day of _______________, ___ for the CITY OF
ARLINGTON by:
Page 1 of 5
RETAINAGE OPTION
CONTRACTOR'S OPTION FOR RETAINED PERCENTAGE
ON PUBLIC WORKS CONTRACTS
Project: _______________________________________________________________________
Contractor: ___________________________________________________________________
RCW 60.28 as amended by (Chapter 223, laws of 1994) Regular Session allows each prime contractor on a Public Works
contract the following options concerning the amount reserved as retainage from moneys earned by the contractor.
Retainage Option Selection (Please Initial Selected Option)
Retained in a non-interest bearing fund by the City until forty-five days following the final
acceptance of said improvement or work as completed.
Bond in lieu of retainage. Use City of Arlington Retainage Bond form.
Complete and submit attached Retainage Bond section with Retainage Option selection.
Deposited by the City in an interest bearing account or escrow account in a bank, mutual
savings bank, or savings and loan association designated by the contractor (Form D-162), not
subject to withdrawal until after the final acceptance of said improvement or work as completed, or
until agreed to by both parties; PROVIDED, that interest on such account shall be paid to the
contractor.
Complete and submit attached Retainage Escrow Account section with Retainage
Option selection.
PRINCIPAL FIRM or COMPANY
Signature Date
Printed Name
Title
Name of Firm or Company
Address
City/State/Zip
Approved as to form:
________________________________________________________
Department Director or Designee, City of Arlington Date
Title
Retainage Option Form
Retainage Bond Option Form Page 2 of 5
RETAINAGE BOND
To: City of Arlington, Washington
Bond No:
KNOW ALL BY THESE PRESENTS that , a corporation organized and existing under the
laws of the State of and authorized to do business in the State of Washington as Principal
("Principal") and , a corporation organized and existing under the laws of the State of
and authorized and admitted to transact business in the State of Washington as Surety
("Surety"), are jointly and severally held and bound unto the CITY OF ARLINGTON as Obligee ("Owner") for the use . and benefit
of Claimants defined below as beneficiaries of the trust fund created by RCW 60.28, in the amount of described below for the
payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and
severally, firmly by these presents.
WHEREAS, on the day of 202 , the Principal entered into a contract with the Owner in accordance with Drawings,
Specifications, and other Contract Documents, which contract is by reference made a part of this Retainage Bond ("Contract");
AND WHEREAS, the Contract and RCW 60.28 require the Owner to reserve from the monies earned by the Principal on estimates
during the progress of the improvement or work a sum not to exceed 5% ("Retained Funds");
AND WHEREAS, Principal has requested under RCW 60.28.011(6) to submit a bond for all or a portion of the Retained Funds, and
the Owner is required by the statute to accept a satisfactory bond in lieu of the Retained Funds unless it can demonstrate good
cause for refusing it;
AND WHEREAS, it is the intent of the Principal, the Surety, and the Owner that this Retainage Bond and any proceeds from it are
subject to all claims and liens in the same manner and priority as set forth for retained percentages in RCW 60.28;
NOW THEREFORE, the condition of this obligation is that, if there are no valid claims by any person or entity arising under the Contract
pursuant to RCW 60.28, and no payment due from the Principal to the State of Washington with respect to taxes imposed pursuant to
Title 82 RCW or payments pursuant to RCW 50.42, then this obligation shall be void; otherwise, it shall remain in full force and
effect, subject, however, to the following conditions:
1. The Principal and Surety hereby jointly and severally agree among themselves and with the Owner
that every person or entity making a valid claim on the Retained Fund pursuant to RCW 60.28
("Claimant") who has not been paid in full before the expiration of a period of forty-five (45) days after the
completion of all Contract work may sue on this Retainage Bond for the use and benefit of the
Claimant, prosecute the suit to final judgment for the sum justly due the Claimant, if any, and have
execution on this Retainage Bond, all in accordance with and to the extent pem1issible under RCW
60.28. The Owner shall not be liable for the payment of any costs or expenses, including attorneys' fees,
of any such suit.
2. No suit or action shall be commenced under this Retainage Bond by any Claimant:
(a)Unless the Claimant has complied with the requirements of RCW 60.28, and
(b)Other than in a state court of competent jurisdiction in and for Snohomish County, and not
elsewhere.
Retainage Bond Option Form Page 3 of 5
RETAINAGE BOND (cont’d)
3. The amount of this Retainage Bond consists of:
(Check one of the following; if neither is checked, the first option shall apply)
5% of the final Contract Sum, including any increases due to change orders, quantities of work, new
items of work, or other additions as the Owner may pay under the Contract, any and all future
progress payments and 5% of any and all increases in the Contract Sum,
or
Dollars ($ ), which is a fixed
portion of the Retained Funds. Any balance of the Retained Funds will continue to be withheld, and
retainage will be withheld from any future progress payments or increases in the Contract Sum
unless this Retainage Bond is amended or replaced.
4. The amount of this Retainage Bond shall be reduced by and to the extent of any payment or payments properly made
under it.
SIGNED AND SEALED this day of , 202 .
PRINCIPAL SURETY
Principal Signature Date
Printed Name
Title
Surety Signature Date
Printed Name
Title
Name, address, and telephone of local office/agent of Surety Company is:
Approved as to form:
Department Director or Designee, City of Arlington Date
Title
Retainage Bond Option Form Page 4 of 5
RETAINAGE ESCROW ACCOUNT
Escrow No.
Bank or Trust Company Bank Account #
Agency: City of Arlington
Branch 238 N Olympic Ave .
Arlington, WA 98223
Street Address Project Name:
City, State, Zip Code
The Undersigned, , herein referred to as the Contractor, has directed City of Arlington,
and hereinafter referred to as the Agency, to deliver to you its warrants or checks, which shall be payable to you and the Contractor
jointly. Such warrants or checks are to be held and disposed of by you in accordance with the following instructions and upon the
terms and conditions hereinafter set forth.
INSTRUCTIONS
1.Warrants or checks made payable to you and the Contractor jointly upon delivery to you shall be endorsed by you and
forwarded for collection. The monies will then be used by you to purchase, as directed by the Contractor, bonds or other
securities chosen by the Contractor and approved by the Agency. Attached is a list of the types of such bonds, or other
securities approved by the Agency. Other bonds or securities, except stocks may be selected by the Contractor, subject
to express written approval of the Agency. Purchase of such bonds or other securities shall be in a form which shall allow
you alone to reconvert such bonds or other securities into money if you are required to do so by the Agency as provided
in Paragraph 4 of the Escrow Agreement.
2.When and as interest on the securities held by you pursuant to this agreement accrues and is paid, you shall collect such
interest and forward it to the Contractor at its address designated below unless otherwise directed by the Contractor.
3.You are not authorized to deliver to the Contractor all or any part of the securities held by you pursuant to this agreement
(or any monies derived from the sale of such securities or the negotiation of the Agency’s warrants or checks) except in
accordance with written instructions from the Agency. Compliance with such instructions shall relieve you of any further
liability related thereto. The estimated completion date on the contract underlying this Escrow Agreement is
subject to change as provided for by contract provisions.
Retainage Bond Option Form Page 5 of 5
RETAINAGE ESCROW ACCOUNT (cont’d)
4.The Contractor agrees to pay you as compensation for your services hereunder as follows:
Payment of all fees shall be the sole responsibility of the Contractor and shall not be deducted from any property
placed with you pursuant to this agreement until and unless the Agency directs the release to the Contractor of the
securities and monies held hereunder whereupon you shall be granted a first lien upon such property released and
shall be entitled to reimburse yourself from such property for the entire amount of your fees as provided for herein
above. In the event that you are made a party to any litigation with respect to the property held by you hereunder,
or in the event that the conditions of this escrow are not promptly fulfilled or that you are required to render any
service not provided for in these instructions or that there is any compensation for such extraordinary services from
the Contractor and reimbursement from the Contractor for all costs and expenses, including attorney fees occasioned
by such default, delay, controversy, or litigation.
5.This agreement shall not be binding until executed by the Contractor and the Agency and accepted by you.
6.This instrument contains the entire agreement between you, the Contractor and the Agency with respect to this escrow
and you are not a party to nor bound by any instrument agreement other than this, you shall not be required to take notice
of any default or any other matter, nor be bound by nor required to give notice or demand, nor required to take action
whatever except as herein expressly provided; you shall not be liable for any loss or damage not caused by your own
negligence or willful misconduct.
7.The foregoing provisions shall be binding upon assigns, successors, personal representatives, and heirs of the parties
hereto.
The undersigned have read and hereby approve the instruction as given about governing the administration of this escrow and
do hereby execute this agreement on this day of , 202 .
City of Arlington
Contractor Agency
Authorized Signature Authorized Signature
238 N Olympic Ave
Address Address
Arlington, WA 98223
City-State-Zip City-State-Zip
The above escrow instruction received and accepted this day of , 202 .
Bank or Trust Company
Authorized Signature