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Home My WebLink About_02-03-25 Council Meeting (REVISED AGENDA) SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Don Vanney PLEDGE OF ALLEGIANCE ROLL CALL Mayor Don Vanney – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Snohomish County Councilmember Nate Nehring Mayor Don Vanney PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Michele Blythe 1. Minutes of the January 21 and January 27, 2025 Council meetings ATTACHMENT A 2. Accounts Payable ATTACHMENT B PUBLIC HEARING NEW BUSINESS 1. Resolution Supporting the Efforts of the Arlington School District No. 16 ATTACHMENT C Staff Presentation: Paul Ellis Council Liaison: Leisha Nobach 2. Appointment of DeAnn Bennett to Cemetery Board ATTACHMENT D Staff Presentation: Jim Kelly Council Liaison: Yvonne Gallardo-Van Ornam Arlington City Council Meeting Monday, February 3, 2025 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 3. Resolution Approving Emergency Declaration Pump Purchase ATTACHMENT E for Haller Wellfield Staff Presentation: Jim Kelly Council Liaison: Debora Nelson COMMENTS FROM COUNCILMEMBERS INFORMATION/ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Michele Blythe / Mayor Don Vanney DRAFT Page 1 of 3 Council Chambers 110 East 3rd Street Monday, January 21, 2025 Councilmembers Present: Heather Logan, Michele Blythe, Yvonne Gallardo-Van Ornam, Leisha Nobach, Jan Schuette, and Rob Toyer via Teams. Council Members Absent: Debora Nelson, excused. Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Chelsea Brewer, Seth Kinney, City Attorney Oskar Rey, and Julie Petersen. Also Known to be Present: Erica Knapp, Ryan Knapp, Sheri Knapp, Christopher Lovzao, Randy Nobach, Nathan Senff, Holly Sloan-Buchanan, Steve Maisch, Tim Abrahamson, Holland Nobach, and Ellis Nobach. Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Heather Logan seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. PUBLIC COMMENT Erica Knapp, Arlington, provided public comment regarding the Post Middle School levy. Sheri Kelly, Arlington, provided public comment regarding the Post Middle School levy. Christopher Lovzao, Arlington, provided public comment regarding the Post Middle School levy. CONSENT AGENDA Mayor Pro Tem Michele Blythe moved, and Councilmember Leisha Nobach seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the January 6 and January 13, 2025 Council meetings. 2. Accounts Payable: Approval of EFT Payments and Claims Checks #112392 through #112467 dated December 17 through December 30 for $1,352,201.89; Approval of EFT Payments and Claims Checks #112468 through #112483 dated January 1 through January 6 for $1,292,943.44, Approval of Payroll EFT Payments and Check Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting January 21, 2025 Page 2 of 3 #30413 through #30418 dated December 1, 2024, through December 31, 2024, in the amount of $1,476,976.29. 3. Contract with Zachor, Stock and Krepps, Inc., P.S. for Public Defender Services 4. Amendment No. 1 to the Contract with Zachor, Stock and Krepps, Inc., P.S. for Prosecutor Services PUBLIC HEARING None. EXECUTIVE SESSION None. RECONVENE None. NEW BUSINESS Resolution Supporting the Efforts of the Arlington School District No.16 (Proposition No. 1, Capital Levy to Construct a New Post Middle School) City Administrator Paul Ellis introduced the Resolution Supporting the Efforts of the Arlington School District No.16, Proposition No. 1, Capital Levy to Construct a New Post Middle School. Discussion followed with Mr. Ellis answering Council questions. Councilmember Heather Logan moved, and Councilmember Michele Blythe seconded the motion to table this resolution and remand to staff to make the wording more balanced and come back to Council as soon as possible. The motion passed unanimously. Apparent Low Bid Award for 74th Avenue Trail Project City Administrator Paul Ellis reviewed the low bid award for 74th Avenue Trail Project. Discussion followed with Mr. Ellis answering Council questions. Councilmember Yvonne Gallardo-Van Ornam moved, and Councilmember Michele Blythe seconded the motion to move to award the 74th Avenue Trail Project to Reece Construction in the amount of $1,230,230.00, pending final approval of the Reece bid by WSDOT; to amend the 2025 budget accordingly to fund the project, and to authorize the Mayor to sign the construction contract. The motion passed unanimously. Apparent Low Bid for Division/Broadway Restoration Project City Administrator Paul Ellis reviewed the low bid award for the Division/Broadway corridor. Discussion followed with Mr. Ellis answering Council questions. Councilmember Jan Schuette moved, and Councilmember Leisha Nobach seconded the motion to award the I move to award the Division Broadway Restoration Project to Reece Construction in the amount of $1,290,092.00, pending final approval of the Reece bid by WSDOT; to amend the 2025 budget accordingly to fund the project, and to authorize the Mayor to sign the construction contract. The motion passed unanimously. Minutes of the City of Arlington City Council Meeting January 21, 2025 Page 3 of 3 COMMENTS FROM COUNCILMEMBERS Councilmember Heather Logan provided an update from the Multi-Agency Coordination Group. They have completed five of their goals and more information can be found here: https://snohomishoverdoseprevention.com/opioid-mac-group/ Councilmember Yvonne Gallardo-Van Ornam reminded everyone that the Stilly Valley Chamber of Commerce is hosting the National Civic Bee and the deadline is on February 4, 2025 for 6-8 graders to enter. She announced the Center for Latino Leaders Day on the Hill is February 4, 2025; you can find more information here: https://www.centerforlatinoleaders.org/events. She announced that the Economic Alliance and Snohomish County Sports Commission is bringing the World Cup to Snohomish County in 2025 and 2026. She encouraged everyone to attend a school levy forum on January 23 from 6-7:30 pm at the Byrnes Performing Arts Center where you can get answers to any questions about the school levy. Councilmember Jan Schuette announced that the new Community Transit Zipline for January 1-15, 2025, showed Darrington with 40 riders, Lake Stevens with 400 riders, and Arlington with 600 riders. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis provided an update on the north end of the Airport and will send the concerned neighbors the update. MAYOR’S REPORT Mayor Vanney reported he has been selected as one of the National Civic Bee judges on March 22, 2025 at Haller Middle School. He shared that Tammy Dunn, the executive director of Snohomish County Sports Commission has offered to provide a presentation at one of the council meetings about ideas for tourism. Mayor Vanney announced that Councilmember Heather Logan is on the Snohomish County Board Health, Councilmember Jan Schuette is on the Snohomish County Transportation Coalition, Yvonne Gallardo-Van Ornam is on the Snohomish County Housing Commission, Councilmember Leisha Nobach is on the County LEOFF 1 Board, and that he is on the Snohomish County Regional Justice Commission. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:39 p.m. _________________________________________ Don E. Vanney, Mayor DRAFT Page 1 of 2 Council Chambers 110 East 3rd Street Monday, January 27, 2025 Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe, Leisha Nobach, and Jan Schuette. Council Members Absent: Yvonne Gallardo-Van Ornam, excused. Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Jim Kelly, Kris Wallace, Jonathan Ventura, Chelsea Brewer, and Wendy Van Der Meersche. Also Known to be Present: Kathy Vanney, Randy Nobach, Holly Sloan-Buchanan, Steve Maisch, Drew Bono, Tim Abrahamson, and Nathan Senff. Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS – NO ACTION WAS TAKEN Emergency Declaration Pump Purchase for Haller Wellfield Public Works Director Jim Kelly reviewed a resolution for an emergency pump purchase for Haller Wellfield. Well #3 at the Haller South Wellfield is very old. It has been in service for over 100 years. The well screen has recently been allowing sand to enter the well and pump #3A has become sand bound. After pulling it out to have it rebuilt, the pump technician informed staff that it wasn’t worth rebuilding. Haller South Wellfield is the City’s primary drinking water source, having one of its three pumps out of service compromises the Water Treatment Plant’s ability to meet the Arlington community’s water demands. The pump needs to be installed prior to peak demand season in summer of 2025. These pumps are custom built to fit the current motor and discharge head exactly. They have an extremely long lead time to manufacture. Staff is requesting an emergency declaration to waive state bid requirements in order to get a replacement pump ordered as quickly as possible. Discussion followed with Mr. Kelly answering Council questions. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop January 27, 2025 Page 2 of 2 November Financial Report Finance Director Kristin Garcia reviewed the November 2024 financial report. Discussion followed with Ms. Garcia answering Council questions. ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis stated that a resolution was put at each councilmember’s seat for review. MAYOR’S REPORT Mayor Vanney provided information about the Mayor’s Exchange that he attended in Olympia Friday. COMMENTS FROM COUNCILMEMBERS Councilmember Heather Logan provided information about the legislative session.Councilmember Jan Schuette provided an update about the Community Transit Zipline in Arlington. COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:22 p.m. _________________________________________ Don E. Vanney, Mayor City of Arlington Council Agenda Bill CA #2 Attachment February 3, 2025 Accounts Payable Claims Approval Claims Approval Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: City of Arlington February 3rd, 2025 Council Meeting Claims Certification: We, the undersigned City Council of the City of Arlington, Washington do hereby certify that the merchandise or services hereinafter specified have been received and that: Approval of EFT Payments and Claims Checks #112484 through #112591 dated December 31st for $2,610,343.59 Approval of EFT Payments and Claims Checks #112592 through #112645 dated January 7th through January 21st for $360,291.86 City of Arlington Council Agenda Bill NB #1 Attachment February 3, 2025 Resolution Administration; Paul Ellis, City Administrator 360-403-4603 EXPENDITURES REQUESTED: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: students, teachers, and staff of the school district. The City Council believes that a community’s support for its students as reflected by school facilities is critical to the quality of life in a community and to the community’s own sense of pride, and that our community’s quality of life would be improved dramatically if adequate school facilities are provided to our children. resolution. RESOLUTION NO. 2025-XXX A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON, SUPPORTING THE EFFORTS OF THE ARLINGTON SCHOOL DISTRICT TO PROVIDE SAFE LEARNING FACILITIES WHEREAS, the Arlington City Council fully supports the Arlington School District’s eﬀorts to provide safe and secure learning facilities for the students, teachers, and staﬀ of the district; WHEREAS, the City Council recognizes that quality school facilities are essential to a community’s quality of life, contribute signiﬁcantly to the community’s sense of pride, and enhance the educational environment for children; WHEREAS, the Arlington City Council discussed the adoption of this resolution during its regular meeting on February 3, 2025, and considered public input on the matter; WHEREAS, the Council believes that adopting this resolution is in the best interest of the citizens of Arlington and demonstrates the City’s commitment to supporting the Arlington School District; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arlington as follows: The City of Arlington hereby expresses its strong support for the Arlington School District’s eﬀorts to provide safe, secure, and modern learning facilities for the beneﬁt of students, teachers, staﬀ, and the broader community. APPROVED by the Mayor and City Council of the City of Arlington this 3rd day of February, 2025. CITY OF ARLINGTON ________________________________ Don E. Vanney, Mayor ATTEST: _______________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: _______________________________ Oskar Rey, City Attorney City of Arlington Council Agenda Bill NB #2 Attachment February 3, 2025 Appointment of DeAnn Bennett to Cemetery Board Redacted Application of DeAnn Bennett Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Recommendation to reappoint DeAnn Bennett to the Arlington Cemetery Board. The Cemetery Board serves as an advisory board to the Mayor and City Council with respect to all aspects of the Arlington Cemetery. The board meets bi-monthly and reviews activities and operations as well as finances, capital planning, future expansion plans/needs and any other issues that may arise. The City advertised for the vacated Cemetery Board position and one application was received. An interview committee consisting of three city staff and the Cemetery Board president conducted an interview with the applicants on December 2, 2024. The interview committee is recommending reappointing DeAnn Bennett. ALTERNATIVES: I move to consent to the appointment of DeAnn Bennett to the Arlington Cemetery Board. DeAnn Bennett Arlington, Wa 98223 ✔ 11/15/24 I would like to renew my term on the cemetery board. Thank you! City of Arlington Council Agenda Bill NB #3 Attachment February 3, 2025 Resolution Approving Emergency Declaration for pump replacement at Haller Wellfield Pump Tech Quote and Resolution Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $24,748.41 BUDGET CATEGORY: Water Capital Fund BUDGETED AMOUNT: $1,100,000.00 LEGAL REVIEW: DESCRIPTION: Emergency purchase to replace Pump #3A at the Haller South well field. Well #3 at the Haller South Wellfield is a very old well, it has been in service for over 100 years. The well screen has recently been letting sand enter the well and pump #3A has become sand bound. When we pulled it out to have it rebuilt, the pump technician informed us that it wasn’t worth rebuilding. Haller South Wellfield is the City’s primary drinking water source, having one of its three pumps out of service compromises the Water Treatment Plant’s ability to meet the Arlington community’s water demands. Time is of the essence as we need to have this pump installed prior to peak demand season in summer of 2025. These pumps are custom built to fit the current motor and discharge head exactly, they have an extremely long lead time to manufacture. Staff is requesting an emergency declaration to waive state bid requirements in order to get a replacement pump ordered as quickly as possible. ALTERNATIVES: Remand to staff for further consideration. Proceed through bidding process which will result in additional delays as the pump is so specific. I move to approve the resolution and authorize the Mayor to sign it. RESOLUTION NO. 2025-XXX A RESOLUTION DECLARING AN EMERGENCY AND WAIVING COMPETITIVE BIDDING REQUIREMENTS DUE TO PENDING PUMP FAILURE AT THE HALLER WELL WHEREAS, it was discovered that a pump is failing at the Haller Wellfield in late December, 2024 that has potential to impact the health and safety of citizens; and WHEREAS, the Water Treatment Plant produces all water within the City of Arlington, and WHEREAS, the City’s investigation of the pump at the Haller Wellfield clearly show the pump in need of immediate replacement; and WHEREAS, any major failure could cause unsafe and dangerous conditions, requiring immediate action; NOW, THEREFORE, the City Council of the City of Arlington Washington does hereby resolve as follows: 1. The City Council finds an emergency condition exists which may present a real and immediate threat to the proper performance of essential functions, and potential loss or damage to property or health and safety of citizens if immediate action is not taken. Pursuant to RCW 39.04.280, the City Council waives the competitive bidding requirements for the work necessary as a result of the emergency. Approved by the City Council of the City of Arlington this 3rd day of February 2025. CITY OF ARLINGTON ___________________________ Don E. Vanney, Mayor ATTEST: ______________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ________________________ Oskar Rey, City Attorney