HomeMy WebLinkAbout12-01-08 Council Meeting
Arlington City Council
December 1, 2008 - 7 PM
City Council Chambers
110 E. Third
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER / PLEDGE OF ALLEGIANCE/ROLL CALL
APPROVAL OF THE AGENDA
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Swearing in new Police Sergeants: Dan Cone, Mike Keating, Mark Pennington, Kay Schander and Jon
Ventura
PUBLIC COMMENT For members of the public to speak to the Council regarding matters NOT on the agenda.
Please limit remarks to three minutes
CONSENT AGENDA
1. Minutes of the November 17 and 24, 2008 meetings ATTACHMENT A
2. Accounts Payable
PUBLIC HEARING
1. Ordinance No. 1460, adopting the 2009 Budget ATTACHMENT B
UNFINISHED BUSINESS
NEW BUSINESS
1. Sewer Connection Fees ATTACHMENT C
2. Airport
a. Approval of the Ordinance Revising Arlington Municipal ATTACHMENT D
Code Section 2.44.010
b. Approval of the Airport Vision Statement, Mission Statement, ATTACHMENT E
Strategy & Goals and Action Plan.
c. Timber Sale Contract Change order ATTACHMENT F
DISCUSSION ITEMS
INFORMATION
1. City videos
2. City request for Congressional Stimulus Package funding ATTACHMENT G
MAYOR’S REPORT
ADMINISTRATOR & STAFF REPORTS
COUNCIL MEMBER REPORTS – OPTIONAL
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
DRAFT
Minutes of the Arlington
City Council Meeting
Council Chambers
110 East Third
November 17, 2008
City Council Members Present by Roll Call: Dick Butner, Sally Lien, Graham Smith, Marilyn Oertle,
Chris Raezer, Scott Solla, and Steve Baker
Council Members Absent: All Councilmembers were present.
City Staff Present: Mayor Larson, Allen Johnson, Kristin Banfield, Kathy Peterson, Jim Kelly, Bill Blake,
Paul Ellis, Reta Shepard, Mike Wolanek, Police Officers Erlandson, Bolter, and DeWitt, Cristy Brubaker,
Jan Bauer, Steve Peiffle – City Attorney
Also Known to be Present: Jim Cummins, John Burkholder, Dwayne Lane, and Mr. and Mrs. Hinkel.
Mayor Larson called the meeting to order at 7:00PM, and the pledge of allegiance followed.
APPROVAL OF THE AGENDA
Marilyn Oertle moved to approve the Agenda. Sally Lien seconded the motion, which passed with a
unanimous vote.
PUBLIC COMMENT
There was no one in the audience who wished to speak on items not on the Agenda.
CONSENT AGENDA
Marilyn Oertle moved to approve the Consent Agenda. Sally Lien seconded the motion, which passed
with a unanimous vote, approving the following Consent Agenda items:
1. Minutes of the November 3, 2008 meeting
2. Accounts Payable
Claims Checks #52259 through #55407 in the amount of $501,120.66.
PUBLIC HEARING
Sewer Connection Fee Ordinance
Utilities Manager Jim Kelly addressed the Sewer Connection Fee Ordinance, giving a background of the
process. This is a proposed increase in sewer fees.
At 7:05PM the Public Hearing was opened and with no one in the audience wishing to speak, the Public
Hearing was immediately closed.
No action was taken at this time.
UNFINISHED BUSINESS
There was no Unfinished Business
NEW BUSINESS
Resolutions 777 and 778, setting the 2009 Property Tax Levy – No Action C
Finance Director Kathy Peterson gave a brief overview of the requested 2009 Property Tax Levy. She
then asked for Council approval and answered Council questions.
Page 1 of 2
Minutes of the City of Arlington City Council Meeting DRAFT November 17, 2008
Page 2 of 2
Marilyn Oertle moved to adopt Resolutions 777 and 778 setting the property tax levy for 2009. Sally Lien
seconded the motion that passed with a unanimous vote.
Ordinance No. 1458, an Ordinance Annexing to the City of Arlington a Portion of Section 8,
Section 16, and Section 17 of Township 31 north, range 5 east, W.M. Snohomish County,
Washington, commonly known as the Island Crossing Annexation D
City Attorney Steve Peiffle addressed Ordinance No. 1458, giving a brief history of the Ordinance. He
recommended Council adoption. There were no Council questions
Steve Baker moved to approve and authorize the Mayor to sign Ordinance No. 1458, completing the
Island Crossing Annexation. Graham Smith seconded the motion, which passed with a unanimous vote.
Dwayne Lane then spoke, thanking the Council and City for their support.
INFORMATION
City Administrator Allen Johnson asked Jim Kelly to address historic water information in regard to
Arlington’s present water rights. The Department of Ecology is now investigating past water rights, and a
verdict is due to the City in January 2009. This decision could double Arlington’s water rights.
Through the use of a power point presentation Bill Blake provided information on the City of Arlington’s
Stormwater Utility.
Paul Ellis addressed the 60-foot buffer of trees that has been removed on the 43rd and 172nd Fire Station
site. He stated that the buffer would be replaced with a mix of deciduous and evergreen trees. Mr. Ellis
then answered Council questions.
Assistant City Administrator Kristin Banfield distributed information on the 2009 Stimulus Package Project.
This Package has 3 main areas, transportation, utilities, and facilities. Ms. Banfield spoke to each of
these.
MAYOR’S REPORT
Mayor Larson addressed three of the many events she had attended last week: the Dick Post
Appreciation gathering, a CTED meeting, and the Ministerial Association meeting concerning the
homeless.
CITY COUNCIL COMMITTEE REPORTS
Dick Butner, Graham Smith, Marilyn Oertle, and Chris Raezer gave brief reports, while Sally Lien, Scott
Solla, and Steve Baker had nothing to report at this time.
EXECUTIVE SESSION
City Attorney Steve Peiffle announced that there would be no need for an Executive Session.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:00PM.
____________________________
Margaret Larson, Mayor
DRAFT
REVISED Minutes of the Arlington
City Council Workshop
Council Chambers
110 East Third Street
November 24, 2008
Mayor Larson, Dick Butner, Sally Lien, Graham Smith, Marilyn Oertle, Chris Raezer, Scott Solla, Steve
Baker, Allen Johnson, Kathy Peterson, Rob Putnam, Police Officers Bolter and Erlandson, Bryan Terry,
Jan Bauer, and Steve Peiffle – City Attorney
Council Members Absent: There were no Councilmembers absent.
Mayor Larson called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed.
APPROVAL OF THE AGENDA
Marilyn Oertle moved to approve the Agenda. Sally Lien seconded the motion, which passed with a
unanimous vote.
WORKSHOP ITEMS – NO ACTION TAKEN
Budget Status Report, October 2008
Finance Director Kathy Peterson addressed the October 2008 Budget Status. Throughout the
presentation Ms. Peterson answered Council questions. The 2009 Budget adoption will take place at the
December 1 City Council meeting.
Airport
Approval of the Ordinance Revising Arlington Municipal Code Section 2.244.010
Airport Manager Rob Putnam reviewed revisions of the AMC that consists of language changes, deletions
of reference to a secretary, and a portion that is no longer relevant. Mr. Putnam addressed Council
concerns and questions.
Approval of the Airport Vision Statement, Mission Statement, Strategy & Goals and Action Plan
Mr. Putnam noted one change that has been added to the vision statement, and with little or no changes
to the rest of the document, and noting some typographical errors that have been corrected.
Timber Sale Contract Change Order
Mr. Putnam addressed the Change Order for an additional cost of $3,901.66 for logging fees and the
extension of one month (to January 30, 2009) to complete the contract.
Red Light Camera?
City Administrator Allen Johnson asked if the Council would like an expanded Red Light Camera
presentation for an upcoming Council Workshop. The Council was agreeable to a presentation. Police
Officer Bolter answered Council questions, and discussion followed.
ADJOURNMENT
The meeting was adjourned at 7:35PM.
____________________________
Margaret Larson, Mayor
Page 1 of 1
City of Arlington
Council Agenda Bill
AGENDA ITEM:
Public Hearing #1
ATTACHMENT B
COUNCIL MEETING DATE:
December 1, 2008
SUBJECT:
Public Hearing – Ordinance No. 1460
adopting 2009 budget
DEPARTMENT OF ORIGIN:
Executive, Allen Johnson 403-3443
Finance, Kathy Peterson 403-3422
ATTACHMENTS:
Ordinance No. 1460
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW: City Attorney has reviewed this ordinance.
DESCRIPTION: The City Council is requested, following public hearing, to adopt the 2009
budget for the City of Arlington. By State Law, the budget must be adopted by December 31,
2008. Total proposed budget is $ 74.5 million and covers all facets of City operations,
maintenance and operations, capital, debt, reserves and ending fund balances.
HISTORY: City Council goals and priorities were established at the May 31, 2008 mini-retreat.
Departmental requests were submitted and City Administrator and Finance Director reviewed
with the department heads. A proposed preliminary budget was presented to the City Council
on October 1, 2008. City Council workshop was held on October 13, 2008. The Mayor’s
preliminary budget was presented to the City Council on November 1, 2008. Public hearing on
the 2009 property tax levy was held on November 3, 2008 with adoption on November 17, 2008.
Public hearing on the budget will be held on December 1, 2008.
ALTERNATIVES:
1. Table for additional review.
RECOMMENDED ACTION: The City Council is requested to adopt Ordinance No. 1460
adopting the 2009 budget for the City of Arlington.
City of Arlington
Council Agenda Bill
AGENDA ITEM:
New Business #1
ATTACHMENT C
COUNCIL MEETING DATE:
December 1, 2008
SUBJECT: Sewer Connection Fee Ordinance
1459
DEPARTMENT OF ORIGIN:
Public Works – Utilities Division
James Kelly
ATTACHMENTS:
• Sewer Connection Fee Ordinance
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW: Pending final review by City Attorney
DESCRIPTION: This is an ordinance raising the Sewer Tap-in fees from $5,690.00 per ERU to
$8,400.00 per ERU, the effective date of the increase will be January 15, 2009. Industrial and
commercial connection fees will be adjusted proportionately.
HISTORY: The City of Arlington’s Wastewater Treatment Plant (WWTP) reached the 85% inflow
capacity level in 2005 which triggered a state and federal requirement that the plant capacity be
increased. This, coupled with increasingly stringent discharge requirements from a federally
mandated state clean-up plan for the Stillaguamish River, required that the City upgrade the
both the capacity and treatment technology at the WWTP. Having completed all of the required
studies, planning, and approval processes; the City has a final estimate of anticipated
construction costs for the WWTP Expansion and Upgrade project. Following a funding study,
Public Works has determined that the Sewer Tap-in Fees must be raised to $8,400.00 per ERU in
order for new connections to pay their fair, proportionate share of the existing sewer system and
of the upgrades and expanded WWTP.
ALTERNATIVES:
Table for further Discussion
RECOMMENDED ACTION:
Public Works recommends that Council adopt Ordinance 1459 increasing the Sewer Tap-in fees
to be effective January 15, 2009.
ORDINANCE NO. 1459
ORDINANCE NO. 1459
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
REGARDING SEWER CHARGES
WHEREAS, the City of Arlington, Washington has the authority to enact laws to
promote the health, safety and welfare of its citizens; and
WHEREAS, the City of Arlington is upgrading the treatment processes of the existing
wastewater treatment plant in order to meet new Department of Ecology discharge standards
designed to increase water quality in the Stillaguamish River and the Puget Sound; and
WHEREAS, the City of Arlington is upgrading the treatment processes of the existing
wastewater treatment plant in order to meet the new discharge limitations contained in the
reissued NPDES permit; and
WHEREAS, the City of Arlington is expanding the existing wastewater treatment plant
as required to serve future growth within the City’s Urban Growth Area; and
WHEREAS, the City of Arlington has received estimated costs for the wastewater
treatment plant upgrade project; and
WHEREAS, the City of Arlington continues to examine equitable rates for sewer service,
and believes that amending the sewer tap-in charge ordinance is necessary and fair to equitably
allocate costs of providing service among existing and new customers; and
WHEREAS, the City of Arlington has recently completed an update to the Sewer
Comprehensive Plan that includes a financial analysis to ensure the plan recommendations can
be funded;
NOW, THEREFORE, be it ordained by the City Council of the City of Arlington as
follows:
Section 1. Arlington Municipal Code section 13.12.230 shall be and hereby is modified to read
as follows:
13.12.230 Sewer Connection Charges. Except as otherwise provided herein, the city
shall charge a connection or tap-in charge for each residential unit or equivalent residential unit
as set forth in Table 1 of this section. The connection or tap-in charge shall be in the amount of
eight thousand four hundred dollars ($8,400.00) per equivalent residential unit. These fees shall
be paid for each building or service to be connected to the sewage system, whether it connects
directly to the sewer line or is combined with two or more services and connected to the sewer
line at a single point. Such connection and other charges are as set forth in Table 1 of this
section.
ORDINANCE NO. 1459
(1) Beginning on January 15, 2010, the Tap-in Fee set forth for the year 2009 shall be
increased annually by the percentage increase of the Consumer Price Index (CPI) for the Seattle-
Tacoma-Bremerton area for All Urban Consumers, or other measure commonly used by the city
should it change.
(2) Connection charges for industrial users as defined in Section 13.08.590 shall be
computed as set forth in Section 13.12.240.
(3) An additional charge will be made in all cases for repair of such street paving, curbs
and gutters, and sidewalks as may be damaged by the installation of the side sewer, based upon
the actual cost to the city of materials, equipment, labor and overhead. Upon application, the city
will estimate the amount of additional charge, and the applicant shall deposit with the city clerk
the estimated amount prior to the work being done.
(4) In all cases there shall also be paid a side sewer permit and inspection fee in the
amount of one hundred eighty dollars ($180.00) for the first residential unit or equivalent
residential unit connected to the service and thirty-six dollars ($36.00) for each additional
residential unit or equivalent residential unit as determined by the unit definition for sewer tap -in
charges.
(5) Field inspection fees for inspection requested other than side sewer permits shall be
charged at the rate of seventy-five dollars ($75.00) per hour with one-hour minimum charge.
(6) All charges imposed under this chapter shall be paid in advance. If an y advance
payment based on an estimate is insufficient, then the city shall bill such excess to the person
owing the same.
(7) Table 1 is established as follows:
ORDINANCE NO. 1459
Table 1
Basis for New Sewer and Water Tap-In Fees
Typical Facilities Measurement Basis Estimated ERU Rate
Restaurants – inside seating 1,000 sf (gross) 3.0
drive-thru " 5.0
deli/coffee shop " 1.0
Dry retail (hardware, clothing, et al) " 0.2
Wet retail (grocery, florist, et al) " 0.4
General office " 0.3
Medical/dental " 0.5
Hair salon " 0.5
Laundry Each machine 0.7
Car wash – automatic each 20.0
Hand each bay 2.0
Auto service -- gas plaza each pump 0.1
Repair shop 1,000 sf (gross) 0.5
mini-mart " 0.5
School – elementary 100 students and staff 1.0
junior high " 1.2
High " 1.5
Hotel or motel room 0.5
Warehouse or manufacturing (no
process water or wastewater)
1,000 sf 0.1
Church " 0.5
Multi-family Each dwelling unit 0.67
Industrial See note 1 see note 1
All other uses See note 2 see note 2
Speculative buildings See note 3 see note 3
1. Industrial. Industrial applications require submittal of a written description of the industrial
process, with a floor plan of the plumbing system, that defines expected production levels
and water consumption. Equivalent residential unit determination will be computed from
the forecasted average daily consumption (not discounted for weekends or holidays).
2. All Other Uses. Equivalent residential unit determination will be made on a case-by-case
basis based on like uses, whenever information is available.
3. Speculative Buildings. Equivalent residential unit determination will be computed for a
use typical to the allowed zoning, such as dry commercial, general office or warehouse.
ORDINANCE NO. 1459
Section 2. Arlington Municipal Code section 13.12.240 shall be and hereby is modified to read
as follows:
13.12.240 Sewer connection charges – Industrial. For those users which are defined as
industrial users under Section 13.08.590, the city public works director or his or her designee
shall establish a connection fee based on the formula set forth in subsection (2) of this section.
To the extent possible, the public works director or designee shall utilize historical data in
establishing the connection fee.
(1) For the purposes of this section, the following terms shall have the following
meanings:
(a) “Equivalent residential unit of BOD” means twelve and one-half pounds of
biochemical oxygen demand as defined in Section 13.08.020(1) per month.
(b) “Equivalent residential unit of flow” means one thousand cubic feet per month
of flow.
(c) “Equivalent residential unit of TSS” means twelve and one-half pounds of
total suspended solids as defined in Section 13.08.020(23) per month.
(2) The connection fee for connections made under this section shall be calculated to
include a flow rate per equivalent residential unit, plus a BOD rate per equivalent residential
unit, plus a TSS rate per equivalent residential unit as shown:
Industrial Sewer Connection Fees
(Flow + BOD + TSS per ERU)
(3) At any time within twelve months of the imposition of the connection fee, the public
works director, or his designee may review the connection fee imposed under subsection (2) of
this section. In the event the equivalent residential units as defined in subsection (1) of this
section were estimated incorrectly, the city may impose an additional connection fee to take into
account higher equivalent residential units.
(4) Beginning on January 15, 2010, the rates set forth for the year 2009 shall be
increased annually by the percentage increase of the Consumer Price Index (CPI) for the Seattle-
Tacoma-Bremerton area for All Urban Consumers, or other measure commonly used by the city
should it change.
Section 3. Severability. Should any section, paragraph, sentence, clause or phrase of this
ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be preempted by state
or federal law or regulation, such decision or preemption shall not affect the validity of the
remaining portions of this ordinance or its application to other persons or circumstances.
ORDINANCE NO. 1459
Section 4. Effective Date. The title of this ordinance, which summarizes the contents of this
ordinance, shall be published in the official newspaper of the City. The ordinance shall take
effect January 15, 2009, or five (5) days after publication, whichever occurs last.
PASSED BY the City Council and APPROVED by the Mayor this ____ day of
___________________, 2008.
CITY OF ARLINGTON
___________________________
Margaret Larson, Mayor
Attest:
_____________________________
Kathy Peterson, City Clerk
Approved as to form:
______________________________
Steven J. Peiffle, City Attorney
City of Arlington
Council Agenda Bill
AGENDA ITEM:
New Business #2a
ATTACHMENT D
COUNCIL MEETING DATE:
December 1, 2008
SUBJECT: Approval of the Ordinance 1461,
revising Arlington Municipal Code Section
2.44.010
DEPARTMENT OF ORIGIN:
Airport
ATTACHMENTS: Ordinance with the revisions.
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW: Yes
DESCRIPTION: The revisions of AMC 2.44.010 consist of updating some of the language used
and deleting the reference to the secretary and a portion that is no longer germane.
HISTORY: This action was part of the 2006 Action Plan and carried over into the 2008 Action
Plan.
ALTERNATIVES: Approve Airport Commission recommendation with modifications.
Table
Deny
RECOMMENDED ACTION: The Airport Commission recommends approval of ordinance
1461.
ORDINANCE NO. 1461 1
ORDINANCE NO. 1461
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
AMENDING ARLINGTON MUNICIPAL CODE SECTION 2.44.010
OF THE ARLINGTON MUNICIPAL CODE PERTAINING TO
THE AIRPORT COMMISSION
WHEREAS, the City of Arlington has the authority to regulate the operation of the
Arlington Municipal Airport; and
WHEREAS, the Airport Commission wishes to update the ordinance governing the
Commission; and
WHEREAS, the City Airport Commission considered this amendment at a November 18,
2008 public hearing and the City Council considered the same, along with the Airport
Commission recommendations, at their meeting on December ___, 2008, and determined
approving the amendment was in the best interest of the City and its citizens;
NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as
follows:
Section 1. Arlington Municipal Code section 2.44.010 shall be and hereby is
amended to read as follows:
2.44.010 Commission created—membership and qualification for
membership—Method of Appointment—Terms of Office—Vacancies—
Chairman Chairpersonand secretary. There is established a board to be known as
the “Arlington Airport Commission”. There shall be seven members of the
commission. No member shall be the mayor or a member of the city council of
Arlington. The members shall be appointed by the city council, each to serve for
a term of three years and until their successors are appointed and have qualified.
Terms of office shall be staggered so that not more than three terms will expire in
the same year. The term of office of each commissioner shall expire on April 1st
of the last year of the term for which he or she was appointed. The two vacancies
created by the passage of this amended section shall be filled by appointment by
the city council of two commissioners whose terms shall commence on the date of
their qualification and expire on April 1, 1983. Other vacancies Vacancies which
may hereafter occur shall be filled by appointment by the city council, such
appointees to serve the unexpired term for which they are appointed. The
commissioners shall serve without compensation. The commission shall from
time to time elect one of its members as chairman chairpersonand another
member as secretary, to serve during their his or her terms of office for such
periods of time as the commission may specify at the time of such election;
ORDINANCE NO. 1461 2
provided, however, that no commission member shall serve as chairperson for
more than three years out of any six year period.
Section 2. Severability. If any provision, section, or part of this ordinance shall be
adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the
ordinance as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
Section 3. Effective Date. This Ordinance shall be published in the official
newspaper of the City. The Ordinance shall take effect and be in full force five (5) days after the
date of publication.
PASSED BY the City Council and APPROVED by the Mayor this _____ day of
_________________, 2008.
CITY OF ARLINGTON
____________________________
Margaret Larson, Mayor
Attest:
___________________________
Kathy Peterson, City Clerk
Approved as to form:
_________________________
Steven J. Peiffle
City Attorney
City of Arlington
Council Agenda Bill
AGENDA ITEM:
New Business #2b
ATTACHMENT E
COUNCIL MEETING DATE:
December 1, 2008
SUBJECT: Approval of Arlington Municipal
Airport Vision Statement, Mission Statement,
Strategies & Goals, as well as the revised
Action Plan.
DEPARTMENT OF ORIGIN:
Airport
ATTACHMENTS: Vision Statement
Mission Statement
Strategies & Goals
Action Plan
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION: Airport staff is requesting that the City Council review and approve these
updated items.
HISTORY: These documents were originally created in 2004 and updated in 2006.
ALTERNATIVES: Approve the Airport Commission recommendations with modifications.
Table
Deny
RECOMMENDED ACTION: The Airport Commission recommends that the City Council
approve the updated Vision/Mission Statement, Strategies & Goals and the Action Plan.
ARLINGTON MUNICIPAL AIRPORT
VISION STATEMENT
WE ASPIRE TO BE WASHINGTON’S PREMIER GENERAL
AVIATION AIRPORT AND A VIBRANT ECONOMIC AND
CULTURAL RESOURCE FOR THE CITIZENS OF ARLINGTON
MISSION STATEMENT
TO SUPPORT OUR VISION, WE WILL PROMOTE SAFE,
PROFESSIONAL AIRPORT OPERATIONS THROUGH INNOVATIVE
COMMUNITY RELATIONS, RESPONSIBLE PROPERTY
MANAGEMENT AND EFFECTIVE ADMINISTRATION
STRATEGIES & GOALS
OPERATIONS
WE SUPPORT OUR VISION BY OPERATING ARLINGTON
MUNICIPAL AIRPORT IN A WAY THAT MAINTAINS THE SAFETY
OF AIRPORT USERS AND THE PUBLIC, AND COMPLIES WITH
FAA, AIRPORT, AND OTHER APPLICABLE REGULATIONS.
Updated October 18, 2008
Updated October 18, 2008
COMMUNITY RELATIONS
WE SUPPORT OUR VISION BY CONNECTING WITH THE
COMMUNITY THROUGH HOSTING EVENTS, PROMOTING
AVIATION AWARENESS AND EDUCATION, AND ADDRESSING
CITIZEN CONCERNS.
PROPERTY MANAGEMENT
WE SUPPORT OUR VISION BY MANAGING THE AIRPORT
PROPERTY THROUGH RESPONSIBLE OVERSIGHT OF LEASE
DEVELOPMENT THROUGH ALL PHASES INCLUDING
COMPLIANCE, MAINTAINING AIRPORT-OWNED FACILITIES AND
PROACTIVE MARKETING OF ALL AIRPORT PROPERTIES AND
RELATED EVENTS.
ADMINISTRATION
WE SUPPORT OUR VISION THROUGH RESPONSIBLE
ADMINISTRATION AND BY AIMING TO PROVIDE EXCELLENT
CUSTOMER SERVICE.
Updated October 18, 2008
20078 Action Plan
Operations:
1) Continue to maintain and improve the airport facility.
a. See CIP category under Property Management
2) Incorporate technology for security purposes and explore grant opportunities for
funding.
a. Continue to implement the risk management plan.
b. Submit a grant application to WSDOT at every opportunity.
c. Incorporate the risk management plan into the master CIP.
d.Investigate with the City for a City-wide security plan. (cameras)
d. Continue to look at airport security issues and technological solutions.
3) Continue to encourage a diverse mix of aviation uses.
4) Airport Commission will continue to ensure safety on the airport through
education, regulations and enforcement.
a. Continue Continue driving training plans for airport personnel, other
departments and tenants.
5) Continue to evaluate compliance with FAA and other applicable regulations.
6) Continue to evaluate infrastructure to ensure compatibility with future uses.
a. Need to determine what the future uses are going to be, if not what was
considered in the Master Plan.
Community Relations:
1) Provide quality green belts, open space and walkways to add value to airport
development and the City, for the enjoyment of tenants and community.
a. Implement the landscaping and walkway plan that shows the current
and future trails, green belts and landscape areas.
b.Develop a CIP for the landscaping and walkway and incorporate into the
master CIP.
2) Continue to host events that promote aviation education and awareness and
non-aviation events to promote awareness of the airport as a resource.
a. Continue to participate and advertise in events and publications such
as: (Aviation Fair, Airport Appreciation Day, School Programs, Booth
at the Fly-In, Wings program)
b.Explore the possibility of putting the airport historic information on the
City TV site.
b. Use the City Website to promote the airport history and current
activities to increase public awareness.
3) Be a good neighbor and sensitive to noise concerns.
4) Actively pPromote the airport as a “good neighbor” through active public
relations whenever possible.
4)5) Implement the airport signage plan.
Property Management:
1)The Airport Commission and City Council will work toward completion of the
business park master lease.
1) The Airport Commission and City Council will work towards completion of
Phase I of the Business Park.
2) Continue marketing the airport property and events.
a. Use the Economic Development Director to attract business for new
development and filling vacancies.
b. The Airport currently advertises in the Wings (CAP) magazine, Northwest
Aviation Journal, The Greater Arlington/Smokey Point Chamber map and
the Tulalip Chamber of Commerce map. The ads in these maps include the
listing of all of our FBOs.
c. The airport will continue to work with the City’s Economic Director for
additional ideas.
3) Will continue to secure funding for maintaining and improving infrastructures.
a. We always need to have at least one application into the FAA and
WSDOT at all times.
b. CIP should have a target goal of 25% of the Airport operating revenues.
4)Implement the strategy for the Historic District and Central Area.
a.Need to revise the Nomination to reflect more accurately what areas,
buildings, facilities are part of the Historic District.
b.Need to have photos and documentation completed so that the old fire hall
can be demolished.
c.Need to have an interpretative sign designed, constructed and installed for
the gun sight boring range.
d.Create a historic CD of the airport for distribution to schools, Flying
Heritage and sales.
5)4) Recognize those tenants who do a good job of maintaining property and
encourage existing tenants to upgrade.
a. Publicly recognize in the Airport Newsletter.
6)5) Continue to improve east side development through lease compliance and
redevelopment
a. Work with the City’s Economic Director on sites that need to be
improved. Have the Director meet with these tenants and explain the
benefits that they would get in return if they made the improvements.
b. Continue the improvements through redevelopment as we are doing today.
7)6) Review and update the standard lease.
a. Review the current lease against some of the language that is in the
business park lease.
a.b. Create a lease for the business park.
8)7) Continue to update CIP for infrastructure (Streets, Water, Sewer,
Landscaping and Sidewalks).
9)8) Evaluate opportunities for buying buildings and land as they come up.
10)9) Continue to update and implement maintenance plan
a. The maintenance plan is updated on an annual basis as we are preparing
the next years budget.
b. Reports on the maintenance plan needs to be reviewed on at least a
quarterly basis by office staff.
Administration:
1) Continue to explore opportunities to increase revenues and decrease expenses.
2) Improve communication with City Council.
a. Need to type the APC meeting minutes up immediately after the meeting
and send it out to all council and commissioners. (Mark Draft)
b.Send out agendas as we are now. Rather than delivering hard copies of
the packets to the residents of the commissioner, electronic copies of the
agenda, minutes, and attachments will be sent. The hard copies will be
available at the meeting.
3) Keep an eye on the insurance “gap” issues to see if it has actual been resolved or
not.
4) Help educate the community of the benefits provided by the Airport through e-
mail, web page, bulletin board updates, City TV, etc.
a. Some of the benefits to communicate include: Historic features, job to
population ratio, economic benefits, uniqueness of the open space, that the
airport is self supporting (does not use tax), etc.
5) Continue to coordinate and communicate with other agencies (FAA, WSDOT,
etc).
6) Continue to review staffing levels for both office and maintenance staff.
7) Implement Risk Management Plan
a. Incorporate into Master CIP
8) On a regular basis continue to evaluate and update all policies and regulations
a. Identify policies and regulations that need to be reviewed.
i. Standard Lease
ii.Work with Admin to create an Airport Commission appointment and
re-appointment process.
iii.Make revisions to Ordinance 2.44.030
1.Limit Chair term
2.Eliminate the portion regarding the secretary
3.Eliminate the 1983 reference
iv.ii. Develop a Reserve Policy
City of Arlington
Council Agenda Bill
AGENDA ITEM:
New Business #2c
ATTACHMENT F
COUNCIL MEETING DATE:
December 1, 2008
SUBJECT: Change order on the Timber Sale
#20/Land Clearing contract
DEPARTMENT OF ORIGIN:
Airport
ATTACHMENTS: N/A
EXPENDITURES REQUESTED: $3,901.66
BUDGET CATEGORY: Airport Improvement Fund
LEGAL REVIEW: No
DESCRIPTION: Change Order #1 covers the increase cost associated with the clearing, stump
removal and rough grading of approximately .58 additional acres associated with the
preparation of the firehall site. The change order also adds a time extension to the timber
contract extending the required completion date from December 29, 2008 to January 30, 2009.
The additional clearing allows for the future access road going into the firehall site off of 43rd
and the new trail location on the east side of the firehall building. The change order of
$3,901.66 will reduce the estimate revenue to approximately $7,000.
HISTORY: The Airport Commission and City Council approved the Timber sale contract at
their August 2008 meetings. The contract amount approved for land clearing was $28,253.40.
That amount was based on clear a minimum of 4.2 acres. The estimated net revenue from the
timber sale and clearing was approximately $11,000.
ALTERNATIVES: Approve with modifications
Table
Deny
RECOMMENDED ACTION: The Airport Commission recommends approval of Change
Order #1 for the additional cost of $3,901.66 and extending the contract to January 30,2009.
City of Arlington
238 N Olympic
Arlington, WA 98223
360.403.3441
www.ci.arlington.wa.us
Infrastructure
Transportation
Facilities
2
Project Cost Page
Wastewater Treatment Plant Upgrade and
Expansion
$14,600,000.00 3
AC Water Line Replacement $1,960,000.00 4
Gleneagle Reservoir Roof Replacement $560,000.00 5
Storm System Repair and Rehabilitation
Project
$2,900,000.00 6
Gifford Sidewalk Project - 1st to 3rd Street $92,250.00 7
67th Phase III – 204th Street NE to Olympic
Avenue
$ 8,557,615.00 8
188th Street Pedestrian Trail $122,000.00 9
Arlington Airport Business Park $4,800,000.00 10
Arlington Food Bank $750,000.00 11
Arlington Library $8,700,000.00 12
Arlington Fire Station #46 $1,600,000.00 13
Legion Park Restrooms & Visitor Informa-
tion Center
$160,000.00 14
Arlington Fire Station #48 $3,750,000.00 15
3
Project: Wastewater Treatment Plant Upgrade and
Expansion
The City of Arlington is upgrading and expanding its existing
Waste Water Treatment Plant (WWTP) to support the state’s
clean-up program for the Stillaguamish River and to plan for
growth. The new plant will use an extended biological nutrient re-
moval process followed by membrane filtration to produce re-
claimed water. When needed, a wetland that is being con-
structed adjacent to the WWTP will provide additional for dis-
solved oxygen and temperature when there is critical low flow in
the Stillaguamish River.
Estimated Cost * $14,600,000.00
Readiness to Proceed Design 100% complete
Environmental Approval Complete: 100% complete
Construction Start Date March 2009
Estimated Completion Date January 2011
* The total project cost is $34,600,000.00; the City of Arlington has already se-
cured $18,000,000.00 in financing and has $2,000,000.00 in Sewer Utility re-
serves.
4
Project: AC Water Line Replacement
The down town area of Arlington has been around since early 1900’s, this
longevity lends to its rich historic character. Along with this historic charac-
ter are asbestos concrete (AC) water lines that are 50 to 60 years old.
Some of this line is undersized to provide adequate fire protection and in
the past few years there have been several major breaks which caused an
extended water outage to repair. This project proposes to replace approxi-
mately 11,200 linear feet of undersized and substandard AC water line with
new mortar lined ductile iron pipe over a two construction season period.
Estimated Cost: $1,960,000.00
Readiness to Proceed: Design 35% complete
Environmental Approval Complete: Not Required
Construction Advertise Date: May 2009
Estimated Completion Date: September 2010
5
Project: Gleneagle Reservoir Roof Replacement
The roof on the City of Arlington’s main reservoir, the Gleneagle Reservoir,
was designed in the mid 1970’s. While the roof design was compliance with
standards in the mid 1970’s, it does not meet today’s design standards for
essential infrastructure and is subject to possible collapse during hazard
events (seismic, high wind, snow load). If the reservoir roof were to col-
lapse, the City of Arlington would lose use of its main reservoir, impacting
water service to citizens, six schools, three senior centers, and the Cas-
cade Valley Hospital.
Estimated Cost: $560,000.00
Readiness to Proceed: Design 25% complete
Environmental Approval Complete: Not Required
Construction Advertise Date: May 2009
Estimated Completion Date: September 2009
6
Project: Storm System Repair and Rehabilitation
Project
The City of Arlington has a large stormwater system that consists of both
structural conveyance (inlets and pipes) and natural conveyance (swales
and detention ponds). Over the years, the structural system has not kept
up with growth and the natural system has become overgrown. The City
has prepared a Comprehensive Stormwater Plan in which all of these prob-
lem areas are addressed. The City has prioritized the top nine critical pro-
jects to reduce flooding and property damage, and to improve the quality of
stormwater runoff.
Estimated Cost: $2,900,000.00
Readiness to Proceed: Design 65% complete
Environmental Approval Complete: 15% complete
Construction Advertise Date: May 2009
Estimated Completion Date: September 2010
Example of stormwater improvements to be made in City of Arlington
7
Project: Gifford Sidewalk Project - 1st to 3rd Street
Gifford Avenue in Arlington connects three schools: Presidents Elementary
School, Haller Middle School, and Apple Pre-School. There are curbs/gutters
on both sides of the street, but there is no sidewalk on either side of the
street. Many children walk and bike to and from schools in vehicle traveled
lanes, which is dangerous with parked vehicles along the street curbs. Instal-
lation of the sidewalks on Gifford Avenue will close the current gap in the
sidewalks and will reduce pedestrian and bicycle conflicts with motor vehicle
traffic.
Estimated Cost: $92,250.00
Readiness to Proceed: Design 25% complete
Environmental Approval Complete: Not Required
Construction Advertise Date: May 2009
Estimated Completion Date: September 2009
8
Project: 67th Phase III – 204th Street NE to Olympic
Avenue
Improvement of the final section of 67th will improve safety, reduce conges-
tion, increase capacity and increase LOS from D to B. The project proposes
to widen the existing narrow lanes, add curb and gutter on both sides of the
road with a 5' sidewalk on the west side and a 12' multimodal trail on the east
side of the road, landscape strips, and two-way left turn lanes.
Estimated Cost: $8,557,615.00
Readiness to Proceed: Ready to begin design
Environmental Approval Complete: Ready to begin review
Construction Advertise Date: May 2010
Estimated Completion Date: December 2010
9
Project: 188th Street Pedestrian Trail
188th Street serves as a connector between a residential/commercial/industrial
area and Quake Memorial Field, Evans Field, Kinney Field, the Skate Park,
the Arlington Airport and the Boys and Girls Club. A 10-foot wide pedestrian
and bike lane (trail) will be constructed on the south side of 188th Street be-
tween 59th Avenue and 67th Avenue. The proposed trail will provide a connec-
tion between the Airport Trail (along 59th Avenue) and the Centennial Trail
(along 67th Avenue), and encourage residents to use the trail to walk or bike to
the parks, ball fields, the Airport and the Boys and Girls Club.
Estimated Cost: $122,000.00
Readiness to Proceed: Design 65% complete
Environmental Approval Complete: 75% complete
Construction Advertise Date: May 2009
Estimated Completion Date: September 2009
10
Project: Arlington Airport Business Park
The City of Arlington is developing approximately 126 acres in the south west
corner of the airport zoned for light industrial and commercial. This project is
ideal for commercial and light industrial development as it is situated next to
two major transportation modes: State Route 531 and BNSF railroad. After
construction, this development will provide a long term employment base that
will support the entire Arlington community.
Estimated Cost: $4,800,000.00
Readiness to Proceed: Design 35% complete
Environmental Approval Complete: 100% complete
Construction Advertise Date: April 2009
Estimated Completion Date: September 2010
11
The current food bank is located in a remodeled garage and is not serviced
by public transportation. The proposed project would provide a much larger
facility centrally located in the service area and accessible by public trans-
portation.
Projected Cost: $750,000.00
Readiness to Proceed: Design 100% complete
Environmental Approval Complete: 100% complete
Construction Advertise Date: February 2009
Estimated Completion Date: June 2009
Project: Arlington Food Bank
12
Project: Arlington Library
The current Library facility is too small to meet the needs of the current
population. The city has purchased property to construct a new 20,000
square foot Library creating a civic campus that utilizes the current library
facility as a community center.
Projected Cost: $8,700,000.00
Readiness to Proceed: Design 15% complete
Environmental Approval Complete: 10% complete
Design Advertise Date: March 2009
Estimated Completion Date: August 2010
13
Station 46 is the oldest Fire station in Arlington constructed in 1961. The liv-
ing quarters are in poor condition and do not meet the needs for staffing lev-
els for our current population. The proposed project will provide new living
quarters at the existing first station.
Projected Cost: $1,600,000.00
Readiness to Proceed: Design 80% complete
Environmental Approval Complete: 100% complete
Construction Advertise Date: March 2009
Estimated Completion Date: September 2009
Project: Arlington Fire Station #46
14
Project: Legion Park Restrooms & Visitor Informa-
tion Center
Legion Park is the community center of Historic downtown Arlington. The
park is used for public gathering and as a trail head for the Centennial Trail.
The proposed Restroom and Visitor’s Information Center would be con-
structed as a replica of the original train depot once on that site.
Projected Cost: $160,000
Readiness to Proceed: Design 70% complete
Environmental Approval Complete: 100% complete
Construction Advertise Date: February 2009
Estimated Completion Date: June 2009
15
Station 48 will be the newest fire station in Arlington and will provide fire and
EMS service to the growing South and West sides of Arlington. The facility
will be a LEED certified building constructed to meet the city’s current and
future needs.
Projected Cost: $3,750,000.00
Readiness to Proceed: Design 80% complete
Environmental Approval Complete: 100% complete
Construction Advertise Date: March 2009
Estimated Completion Date: September 2009
Project: Arlington Fire Station #48
16
City of Arlington
238 N Olympic Avenue
Arlington, WA 98223
360.403.3441
www.ci.arlington.wa.us
Contact: Kristin Banfield
Assistant City Administrator
kbanfield@ci.arlington.wa.us