HomeMy WebLinkAbout12-09-19 Council Workshop REVISED
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Marilyn Oertle
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Contract with Snohomish County Fire Marshal’s Office for ATTACHMENT A
Fire Investigation Services
Staff Presentation: Dave Kraski
Council Liaison: Jesica Stickles
2. Transportation Improvement Board Grant Agreement for ATTACHMENT B
SR-531/40th Avenue Intersection
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
3. Consultant Contract for 204th Street NE Right-of-Way Acquisition ATTACHMENT C
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
4. Memorandum of Understanding with Stilly Valley Little League ATTACHMENT D
Staff Presentation: James Trefry
Council Liaison: Marilyn Oertle
5. Memorandum of Understanding with Venom Baseball & Softball Club ATTACHMENT E
Staff Presentation: James Trefry
Council Liaison: Marilyn Oertle
Arlington City Council Workshop
Monday, December 9, 2019 at 7:00 pm
City Council Chambers – 110 E Third Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
6. Resolution Authorizing Acceptance of Grant Funds for Planning Work ATTACHMENT F
Staff Presentation: Marc Hayes
Council Liaison: Mike Hopson
7. Appointments to Airport Commission ATTACHMENT G
Staff Presentation: Dave Ryan
Council Liaison: Jan Schuette
8. Salary Schedule for Non-Represented Employees for 2020 ATTACHMENT H
Staff Presentation: James Trefry
Council Liaison: Mayor Pro Tem Marilyn Oertle
9. Miscellaneous council items
ADMINISTRATOR & STAFF REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
COUNCILMEMBER REPORTS
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Barb Tolbert
City of Arlington Council Agenda Bill Item: WS #1 Attachment ACOUNCIL MEETING DATE: December 9, 2019 SUBJECT: Interlocal Agreement with Snohomish County Fire Marshal for fire investigations ATTACHMENTS: Interlocal Agreement DEPARTMENT OF ORIGIN Fire; Dave Kraski, Chief – 360-403-3607 EXPENDITURES REQUESTED: On call service; see below BUDGET CATEGORY: Fire Operations BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Council is asked to consider the renewal of the existing interlocal agreement with the Snohomish County Fire Marshal for fire investigation services. Fee for service is based on an hourly rate when services are requested; $103 per hour in 2020 and increases by about 3% each year of the agreement. HISTORY: The expiring interlocal agreement began on April 24, 2014. This agreement will again be for five years through December 31, 2024. These services will be additional and a backup to the services being provide in the Interlocal Agreement with North County Fire for our shared position of Fire
Workshop; discussion only. At the December 16, 2019 Council meeting, the recommended motion will be, “I move to approve the Interlocal Agreement with Snohomish County Fire Marshal for fire investigations, and authorize the Mayor to sign the agreement.”
City of Arlington Council Agenda Bill Item: WS #2 Attachment B COUNCIL MEETING DATE: December 9, 2019 SUBJECT: Grant Agreement with the Washington State Transportation Improvement Board (TIB) ATTACHMENTS: TIB Grant Agreement DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $ 280,332 City Funds (2020-21 budget) $1,121,328 TIB funds BUDGET CATEGORY: Transportation Improvement Fund BUDGETED AMOUNT: $997,225 budgeted 2020, remainder to be budgeted 2021 LEGAL REVIEW: DESCRIPTION: Grant agreement for installation of a signal at 40th Ave and SR-531, and for elimination of center turn lanes along SR-531 between Smokey Point Blvd and 43rd Ave. HISTORY: The ½ mile long section of SR-531between Smokey Point Blvd and 43rd Ave is a urbanized corridor containing a mix of residential and commercial occupancies. The City proposed a project for the removal of the center turn lane and installation of a signal at 40th Ave to provide three needed benefits for the community – Traffic Calming, Pedestrian Safety, and Transit Facilities. The center turn-lane removal will allow the installation of a landscaped and/or hardscaped median that will increase street aesthetics through this mixed-use area.
Do not accept the grant. RECOMMENDED MOTION: Workshop; discussion only. At the December 16, 2019 Council meeting the recommended motion will be, “I move to approve the grant agreement with the Transportation Improvement Board, pending final approval be the City Attorney.”
City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: December 9, 2019 SUBJECT: Scope of Work (SOW) from Universal Field Services for Right of Way (ROW) procurement services for the 204th/77th Roundabout Project. ATTACHMENTS: Scope of Work DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $75,000 estimate (being negotiated) BUDGET CATEGORY: Transportation Improvement Fund, Grant Funding BUDGETED AMOUNT: $2,550,000.00 (2019-2020) LEGAL REVIEW: DESCRIPTION: This SOW from Universal Field Services for Right of Way negotiations and work for the 204th / 77th Roundabout project. HISTORY: The City of Arlington is moving forward with the installation of a roundabout at the 204th St and 77th Ave/Olympic Place intersection as a traffic movement control strategy. The installation of the roundabout will require procurement of right of way from five abutting parcel owners. The City follows the WSDOT right of way procurement policy whereby an independent third party negotiates for the right of way purchase without involvement by the City; Universal Field Services is a consulting firm that provides that independent third party negotiating service.
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December 2, 2019
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Scope of Work
204th St NE / 77th Ave NE Roundabout
Right of Way Acquisition Services
It is understood there are no federal funds are participating in any phase of the project. It is assumed the
City desires to preserve its eligibility for future federal funding opportunities, therefore all Right of Way
activities will be completed, to the greatest extent practical, per the City’s WSDOT approved Right of Way
acquisition policies and procedures, WSDOT’s Local Agency Guidelines - Section 25 (Right of Way
Procedures) and the Washington Administrative Code (WAC) 468-100.
This scope of work is based on the following:
Review of Right of Way Plans dated 10/19
Recent tour of the project limits
Review of limited public online ownership information
A. Preparation and Administration – Upon Notice to Proceed, UFS staff will attend a kick off meeting
with the City to obtain additional project information including: available contact information for
property owners; discuss acquisition process, material and information needed from the City (ROW
Plan, Legal Descriptions, Exhibits, Staking, etc.), along with any additional information that will assist
in the right of way acquisition program. We will also attend up to eight (8) progress meetings either
by conference call or in person and provide up to ten (10) monthly progress and tracking reports when
invoicing.
UFS will provide sample templates of all acquisition documents (offer letters, deeds, easements, right
of entries, etc.) for the City’s review and approval for project use. All forms and documents will
comply with City’s standards and in accordance with statutory requirements. The City’s pre-approved
documents will be used when provided. UFS will maintain acquisition records in accordance with
statutory, regulatory and policy requirements.
It is understood coordination with the City will be necessary to finalize the project ROW plan, review
legal descriptions and acquisition exhibits for all the real property rights to be acquired. These items
will be provided by the City prior to completing sub-Task D below – Project Funding Estimate.
For each parcel impacted, prepare acquisition files to include fair offer letters, a standard diary form
indicating all contacts with owner(s), recording and ancillary documents, and other items necessary
to complete the work.
Deliverables:
• Attend Project Kickoff Meeting (2 UFS Staff) – City Office
• Attend eight (8) Progress Meetings (1 UFS Staff) – City office / Conference Call if preferred
• Provide ten (10) Monthly Progress Reports
• Coordinate City approval of Acquisition forms and documents for project use
• Coordinate with the City team
B. Title - Ownership Review – UFS will order title reports of all impacted properties. The title company
will invoice the City directly. Upon receipt of title reports, UFS staff will conduct initial reviews of each
report to assess future complications at closing and potential conflicts from utility encumbrances, etc.,
that may pose obstacles or delays to the acquisition closing process. A Parcel Title Summary and Risk
Analysis Memo for each parcel will be developed listing encumbrances and exceptions with
recommendations to the City on how to resolve each.
December 2, 2019
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Deliverables:
• Prepare up to five (5) Parcel Title Summary and Risk Analysis Memo’s
C. Public Outreach – UFS will assist in the preparation of an “Introduction Informational Letter” for
delivery by the City to each property owner shown in Table A below. The letter will describe the
purpose of the project; the project schedule; identify the City’s consultants (Universal Field Services,
ABS Valuation, Perteet, etc.) and the purpose of each firm.
Deliverables:
• Sample “Introduction Informational Letter”
D. Project Funding Estimate (PFE) – UFS will subcontract and manage completion of the PFE through our
state licensed and WSDOT approved appraiser (ABS Valuation). The PFE will be prepared in
accordance with the City’s WSDOT approved Right of Way Acquisition procedures, and WSDOT’s Local
Agency Guidelines – Section 25 (Right of Way Procedures). It is assumed up to five (5) separate tax
parcels will be included in the PFE.
Generally, the PFE is a tool to be used for confirming estimated Right of Way costs and primarily for
consideration of utilizing the Appraisal Waiver process when the estimated amounts of just
compensation to property owners are at or below the City’s WSDOT approved Appraisal Waiver limit
and when the acquisition is uncomplicated.
As part of the PFE, individual parcel worksheets will be prepared to estimate the amount of just
compensation using confirmed comparable sales data determined by the appraiser and information
obtained from City approved Right of Way plans. All parcel worksheets will be combined into a project
summary worksheet for review by the City. For those parcels that qualify for the Appraisal Waiver
process, individual parcel worksheets described above will be converted to Administrative Offer
Summary (AOS) worksheets in-lieu of Appraisals. Offers to property owners that are based on AOS
worksheets are considered Administrative offers.
(Note: Completion of the PFE is required in order to take advantage of the Appraisal Waiver process.
For offers $10,000 or more up to $25,000, property owners must be informed in writing if the offer is
not based on an appraisal and that an appraisal will be provided if requested. This requirement could
have a slight impact on the project schedule and budget).
Deliverables:
• Project Funding Estimate to include the five (5) tax parcels – see table A
E. Appraisal / Appraisal Review / Administrative Offer Summary Worksheets – Upon completion of the
PFE in sub-task D above, UFS will coordinate with the City to determine which parcels will require AOS
Worksheets, Appraisals and Appraisal Review reports. For efficiency, our Appraisal reports are
typically prepared by the appraiser who completed the PFE. All AOS worksheets and Appraisal reports
will be completed in accordance with the Uniform Standards of Professional Appraisal Practices,
WSDOT Local Agency Guidelines, the WSDOT Right of Way Manual (particularly, Chapters 4 and 5).
The total number of AOS worksheets, Appraisal and Appraisal Review reports are subject to project
design revisions, appraisal waiver determinations during the PFE process, and property owner
requests when administrative offers are made.
UFS staff to attend appraisal inspections to ensure property owners understand the real property
rights being appraised and to help build the trust and rapport needed to assist in reaching amicable
agreements.
December 2, 2019
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Deliverables:
• AOS Worksheets – up to (2) each
• Appraisal – up to (5) each
• Attend up to five (5) Appraisal Inspections
• Appraisal Reviews – up to five (5) each
F. Present Offers / Negotiations - Upon receipt of written approvals from the City establishing the
amounts of just compensation, Universal staff will prepare offer package(s) and promptly present
offers to purchase all the required real property interests and negotiate in good faith to reach a
settlement with each property owner(s). Offers will be presented in person when at all possible. If
negotiations reach an impasse, Universal shall provide the City with written notification. If necessary,
Universal will attempt to secure Administrative Settlements or Voluntary Possession and Use
Agreements with the owner(s), allowing the project to move forward and allowing the property owner
additional time to negotiate. As a last resort, if the owner is unwilling to agree to a Voluntary
Possession and Use Agreement, the file will be transmitted to the City’s legal staff for mediation or
filing of a condemnation action. Universal will provide limited technical support for all mediation or
condemnation as required.
Deliverables:
• Prepare Offer Packages – five (5) each
• Present Offers / Conduct Negotiations.
G. Parcel Closing – Prior to sending a settled acquisition package to the City for payment and closing,
Universal will request an update on each title report from the designated Title Company to ensure
ownership has not changed and new encumbrances or exceptions have not been recorded. Upon
review of updated title information and previously completed Parcel Title Summary and Risk Analysis
Memo, Universal will provide advisory assistance to the City in determining the most appropriate
method of closing each transaction.
Subject to the City’s Title Clearing policies, the method of closing can be completed in-house or
through a reputable escrow firm. Typically, the title company will provide escrow services.
In-House Closing – Generally for low risk and uncomplicated title clearing, this method is subject to
the City’s title clearing policies and amount of acceptable risk. The signed conveyance documents and
payment vouchers will be transmitted to the City for approval and processing. Simultaneously,
Universal will coordinate with recommendations to the City for taking title subject to certain
exceptions and encumbrances.
Outside Escrow Closing – Generally for higher risk and complicated title clearing, this method will also
consider the City’s title clearing policies. The signed conveyance documents together with escrow
instructions will be transmitted to the City for approval and signature. Once City approval is received,
the transaction package will be delivered to the designated escrow company for closing and recording.
Albeit the escrow firm’s responsibility, Universal will work with the Escrow and Title Company in their
effort to remove unacceptable exceptions and to obtain title insurance policies for the City.
Deliverables:
• Completed parcel files and records of all Right of Way Acquisition services.
H. Right of Way Certification – Since there are no federal funds participating in any phase of the project,
Right of Way Certification through WSDOT is not required.
December 2, 2019
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Deliverables: N/A – For informational purposes only.
CITY will provide the following:
1. Approve designation of the escrow company used for this project. The escrow company will bill
the CITY directly for all escrow services, if any.
2. Right of Way Plans and Drawings, Maps, Exhibits, Right of Way Staking, etc., as necessary.
3. Legal descriptions in electronic format for all real property rights to be acquired.
4. Form approval, in electronic format, of all legal conveyance documents and forms prior to use
(i.e. offer letters, deeds, easements, etc.).
5. Review and approval of all determinations of value, established by the project appraisers, and
provide written authorization prior to offers being made to property owners.
6. Payment of any and all compensation payments to property owners, recording fees, legal services
and any incidental costs which may arise necessary to complete each transaction.
7. Send “Introduction Letters” on City Letterhead to property owners as necessary.
TABLE A
Parcel Data Property
Valuation
Type No. Tax Parcel No. Owner / Current use Fee Const
1 00847300000500 McDonalds Corporation / McDonalds Fast Food X X AR
2 00847300000400 Key Trust Co Nat’l Assoc / Personal Services - Retail X X AR
3 00847300000300 EJD, LLC / Auto Zone
4 00829100000101 Banner Bank / Bank - Financial X X AR
5 00829100000200 Botch Holdings, LLC / Burger King Fast Food X X AR
Notes:
1) AR = Appraisal and Appraisal Review reports
2) AOS = Parcels with low value and uncomplicated impacts may be valued by Administrative Offer
Summary worksheet in lieu of Appraisal and Appraisal Review
3) Appraisers’ cost estimates assume all 5 parcels with require Appraisal and Appraisal Review Reports
4) Tax Parcels and the Real Property Rights to Acquire are assumed in Table A above, based on Right of
Way Plan.
City of Arlington Council Agenda Bill Item: WS #4 Attachment D
benefited in the past from a working relationship and both want to continue into the future. This Memorandum of Understanding (MOU) is for a two-year period (2019 and 2020
SVLL have drafted the attached MOU that contains some of the same terms agreed to earlier but
Memorandum of Understanding
The parties hereto are the Stilly Valley Little League, a nonprofit corporation of the
State of Washington (hereinafter referred to as “SVLL”) and the City of Arlington,
Washington (hereinafter referred to as “City”)
Whereas the SVLL and the City have established a positive working partnership and
have jointly developed the Arlington ballfields at Quake Park into a premier facility that it is
today, and
Whereas the Arlington ballfields are used by both the young ball players from the
City of Arlington, and within SVLL boundaries, and by young ball players in the Northwest
Region, and
Whereas the SVLL and the City wish to continue this positive working partnership
during the 2019 through 2020 season and not let the City’s budget constraints deter the ability
to make improvements to these fields and bring tournaments to the City, and not place an
undue hardship on the SVLL programs and its participants; therefore these two agencies
hereby agree as following for the term of the 2019 – 2020 season:
Mutual Covenants
1. Responsibilities of SVLL
a. SVLL agrees to comply with all City Athletic Field Policies and Procedures,
and all rules and requirements of City ordinances and resolutions, including,
but not limited to payment of fees and provision of participant waivers, except
as otherwise provided in this agreement.
b. SVLL shall coordinate, in cooperation with the City, the following volunteer
work during the schedule year for the SVLL at Quake and Evans parks. The
work activities are in addition to regularly scheduled maintenance activities
performed by City Staff.
i. Grooming of fields as SVLL needs require
ii. Striping/chalking of the fields as needed for SVLL use, including the
cost of the striping/chalking materials
iii. Weeding along fence line as needed
iv. Maintenance and repairs of existing field amenities
c. All volunteers shall be a minimum of 18 years of age and must go through a
training session with City staff prior to use of City equipment, and sign
volunteer forms provided by City.
d. There will be no use of or application of pesticides or herbicides by SVLL or
their volunteers.
e. SVLL will alert the City of any damage to fields and assist in funding repair
when appropriate.
f. SVLL shall keep record of volunteer labor hours and expenditures per year
and report to the City no later than November 30, 2020.
g. SVLL will continue to pursue Little League tournaments to be held at Quake
and or Evans fields to promote Arlington’s economic growth.
h. SVLL will continue to partner with the City to pursue grants/funding for
field improvements.
i. SVLL will document all donations of materials and amenities for the fields
and all products shall become City property, unless stated otherwise.
Documentation shall be submitted to the City.
j. SVLL shall, in coordination and with the prior approval of the City no later
than November 30, 2020:
i. Replace/remodel the Quake Field Announcer/Score Booths.
k. SVLL shall make payment to the City for the following:
i. SVLL ball field fees are based on the 2019 Athletic Field Fees, and
the SVLL Field Use fees are at a 50 percent discount:
- Field Use $ 5.00 per hour
- Lights $ 3.00 per 1.5 hours
ii. Full fees shall be charged for field use for tournament games.
iii. Should the capital improvements identified in Section 1(c)(j) above not
occur by November 30, 2020, the full fee amounts for the 2019 and 2020
shall immediately become due and owing and shall be paid to the City no
later than December 18, 2020.
l. SVLL shall provide valid liability insurance of at least one million
dollars to cover their volunteers while using City equipment to maintain
fields; and to cover use of the fields by their players. A copy of the
certificate of insurance, naming the City as an “additional insured” shall be
provided to the City prior to use of field for season and prior to volunteer
work.
m. SVLL agrees to defend, indemnify and hold harmless the City and its
officials, employees and agents from any damage claim or lawsuit for injury,
illness, damage or other loss of any kind to anyone including members of
SVLL that might arise out of our activities or the actions of any SVLL
volunteers, and players, except for injuries or damages caused by the sole
negligence of the City.
n. SVLL shall continue to partner with the City for installation of other field
amenities such as score boards, signage, mounds and fencing.
2. Responsibilities of City
a. City will provide training to appropriate SVLL volunteers for the operation of
City owned equipment necessary to properly maintain the ball fields. The City
has discretion of the types of equipment SVLL volunteers are able to use.
b. City will continue to give SVLL first priority in field scheduling as outlined
in the scheduling policies.
c. City will provide field use policies to users and display on signage.
d. City will provide portable mounds and bases for each baseball field.
e. City will provide fuel and maintenance for City owned equipment and keep it
in good working order.
f. City will clean restrooms and maintain all amenities of the park outside the
baseball field areas.
g. City will maintain and keep in working order all elements of the irrigation
systems.
h. City shall continue to partner with the SVLL for installation of significant
field amenities such as score boards, signage, mounds and fencing.
CITY OF ARLINGTON: STILLY VALLEY
LITTLE LEAGUE:
Barbara Tolbert Greg Dunc
Mayor SVLL President
City of Arlington Council Agenda Bill Item: WS #5 Attachment E
the City and the VENOM have benefited in the past from a working relationship and both want to continue into the future. This Memorandum of Understanding (MOU) is for a two-year period (2019 and 2020
Memorandum of Understanding
The parties hereto are the Venom Baseball & Softball Club, a nonprofit corporation of
the State of Washington (hereinafter referred to as “VENOM”) and the City of Arlington,
Washington (hereinafter referred to as “City”)
Whereas the VENOM and the City have established a positive working partnership
and have a mutual desire to further develop the Arlington ballfield at Evans Park into a
premier facility, and
Whereas the Arlington ballfields are used by both the young ball players from the
City of Arlington, and within VENOM boundaries, and by young ball players in the
Northwest Region, and
Whereas the VENOM and the City wish to continue this positive working partnership
during the 2019 through 2020 season and not let the City’s budget constraints deter the ability
to make improvements to these fields and bring tournaments to the City, and not place an
undue hardship on the VENOM programs and its participants; therefore these two agencies
hereby agree as following for the term of the 2019 – 2020 season:
Mutual Covenants
1. Responsibilities of VENOM
a. VENOM agrees to comply with all City Athletic Field Policies and
Procedures, and all rules and requirements of City ordinances and resolutions,
including, but not limited to payment of fees and provision of participant
waivers, except as otherwise provided in this agreement.
b. VENOM shall coordinate, in cooperation with the City, the following
volunteer work during the schedule year for the VENOM at Quake and Evans
parks. The work activities are in addition to regularly scheduled maintenance
activities performed by City Staff.
i. Grooming of fields as VENOM needs require
ii. Striping/chalking of the fields as needed for VENOM use, including the
cost of the striping/chalking materials
iii. Weeding along fence line as needed
iv. Maintenance and repairs of existing field amenities
c. All volunteers shall be a minimum of 18 years of age and must go through a
training session with City staff prior to use of City equipment, and sign
volunteer forms provided by City.
d. There will be no use of or application of pesticides or herbicides by VENOM
or their volunteers.
e. VENOM will alert the City of any damage to fields and assist in funding
repair when appropriate.
f. VENOM shall keep record of volunteer labor hours and expenditures per
year and report to the City no later than November 30, 2020.
g. VENOM will continue to pursue Little League tournaments to be held at
Quake and or Evans fields to promote Arlington’s economic growth.
h. VENOM will continue to partner with the City to pursue grants/funding for
field improvements.
i. VENOM will document all donations of materials and amenities for the fields
and all products shall become City property, unless stated otherwise.
Documentation shall be submitted to the City.
j. VENOM shall, in coordination and with the prior approval of the City no later
than November 30, 2020:
i. Replace the roof on the Evans Field Restroom Building; and,
ii. Paint the Evans Field buildings, including the restrooms, two (2)
dugouts and the announcing booth).
k. VENOM shall make payment to the City for the following:
i. VENOM ball field fees are based on the 2019 Athletic Field
Fees, and the VENOM Field Use fees are at a 50 percent
discount:
- Field Use $ 5.00 per hour
- Lights $ 3.00 per 1.5 hours
ii. Full fees shall be charged for field use for tournament games.
iii. Should the capital improvements identified in Section 1(c)(j) above not
occur by November 30, 2020, the full fee amounts for the 2019 and 2020
shall immediately become due and owing and shall be paid to the City no
later than December 18, 2020.
l. VENOM shall provide valid liability insurance of at least one million
dollars to cover their volunteers while using City equipment to maintain
fields; and to cover use of the fields by their players. A copy of the
certificate of insurance, naming the City as an “additional insured” shall be
provided to the City prior to use of field for season and prior to volunteer
work.
m. VENOM agrees to defend, indemnify and hold harmless the City and its
officials, employees and agents from any damage claim or lawsuit for injury,
illness, damage or other loss of any kind to anyone including members of
VENOM that might arise out of our activities or the actions of any VENOM
volunteers, and players, except for injuries or damages caused by the sole
negligence of the City.
n. VENOM shall continue to partner with the City for installation of other
field amenities such as score boards, signage, mounds and fencing.
2. Responsibilities of City
a. City will provide training to appropriate VENOM volunteers for the operation of
City owned equipment necessary to properly maintain the ball fields. The City
has discretion of the types of equipment VENOM volunteers are able to use.
b. City will continue to give VENOM second priority in field scheduling as
outlined in the scheduling policies.
c. City will provide field use policies to users and display on signage.
d. City will provide portable mounds and bases for each baseball field.
e. City will provide fuel and maintenance for City owned equipment and keep it
in good working order.
f. City will clean restrooms and maintain all amenities of the park outside the
baseball field areas.
g. City will maintain and keep in working order all elements of the irrigation
systems.
h. City shall continue to partner with the VENOM for installation of significant
field amenities such as score boards, signage, mounds and fencing.
CITY OF ARLINGTON: VENOM BASEBALL &
SOFTBALL CLUB:
Barbara Tolbert Chris Jones
Mayor Venom President
City of Arlington Council Agenda Bill Item: WS #6 Attachment F COUNCIL MEETING DATE: December 9, 2019 SUBJECT: Acceptance of Grant Funds from Department of Commerce for Planning Work Related to E2SHB 1923 ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Community and Economic Development; Marc Hayes, Director 360-403-3457 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: 001 558 50 41 10 BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: Resolution authorizing the acceptance of Grant Funds in the amount of $50,000.00 from the Department of Commerce for planning work related to E2SHB 1923 HISTORY: The Department of Commerce provided a grant funding opportunity to create and adopt action items as described in Engrossed Second Substitute House Bill (E2SHB) 1923. The City successfully applied for the funds to create and adopt a Housing Action Plan to identify and implement certain elements of E2SHB 1923. ALTERNATIVES: Deny or remand back to staff for additional information.
RECOMMENDED MOTION: Workshop; discussion only. At the December 16, 2019 Council meeting, the recommended motion will be, ”I move to accept the available grant funding of $50,00.00 from the Department of Commerce, and authorize the Mayor to sign the resolution."
RESOLUTION NO. 2019-xxx
A RESOLUTION OF THE CITY OF ARLINGTON AUTHORIZING ACCEPTANCE OF GRANT FUNDS
FROM THE DEPARTMENT OF COMMERCE FOR PLANNING WORK TO ADOPT ELEMENTS OF
E2SHB 1923 TO INCREASE RESIDENTIAL BUILDING CAPACITY, WITHIN THE CITY
WHEREAS, the City of Arlington desires to implement elements of E2SHB 1923, related
to residential building capacity; and
WHEREAS, the Department of Commerce is awarding grants to cities to complete
planning efforts and adopt the work produced through these planning efforts; and
WHEREAS, the Department of Commerce has offered to award a grant in the amount of
$50,000.00 to the City of Arlington to produce and adopt certain elements of E2SHB 1923, as
specified in the contract; and
WHEREAS, the City of Arlington considers it in the best public interest to accept the
available grant funding for the planning efforts in support of E2SHB 1923; and
NOW, THEREFORE, the City Council of the City of Arlington Washington do hereby
resolve as follows:
1. That the Mayor be authorized to accept the grant funding offered by the Washington
State Department of Commerce, in the amount of $50,000.00, for the above noted
planning efforts.
APPROVED by the Mayor and City Council of the City of Arlington this 16th day of
December, 2019.
CITY OF ARLINGTON
____________________________________
Barbara Tolbert, Mayor
ATTEST:
_________________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
__________________________________
Steven J. Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: WS #7 Attachment G
selected Scott Tomkins and Robert Anderson as the next candidates to be appointed to the Airport
community affairs and volunteering their time with the Airport Commission.
Scott H. Tomkins
✔
3rd August 2018
(Attach page for additional space)
Currently living in Gleneagle.
Aerospace Industry since 1956, Royal Air Force in Britain, Aircraft Structures Engineer since
1959.
Have worked at British Aircraft Corp., Lockheed Aircraft, McDonnell Douglas, Canadair, Martin
Marietta and Boeing.
Retired from Boeing in 2003 as Associate Technical Fellow in Fuselage Structures, having
worked on all current Boeing aircraft from the 747 to the initial 787 conceptual design.
Traveled extensively for Boeing throughout the USA, Japan, Britain, coordinating
design/production requirements with sub-contractors. Senior Design Lead Engineer on all
Fuselage structure body sections.
Numerous awards for design/weight/production improvements. Member of the Boeing
Structural Durability Team creating the standards for Boeing Aircraft Design and Analysis
manuals.
Member of the Gleneagle Volunteer Security Patrol, volunteer at the Pioneer Elementary
School helping 4th and 5th grade children in Math and English
Lodging Tax applicants must attach a letter of support from the organization they are
representing.
Robert Anderson
✔
10/20/2018
(Attach page for additional space)
I saw the open position for the Airport Commission in the Arlington E-News and I think my
engineering experience can be useful for this position.
I've lived in Arlington for fifteen years and love the small town characteristics such as the July
4th parade, fireworks, Halloween events, etc. I appreciate the city government and their
efforts toward fiscal responsibility while still recognizing the need for increasing services as our
city changes.
I've attached a condensed version of my resume for your review and I'd appreciate an
opportunity to interview for the position on the Airport Commission.
Thank you for your consideration.
Lodging Tax applicants must attach a letter of support from the organization they are
representing.
Arlington Municipal Airport
----------------------------------------------------------------------------
18204 59th Avenue Arlington, WA 98223
November 26, 2019
To: Paul Ellis, City Administrator, City of Arlington
From: David Ryan, Airport Director
Re: Airport Commissioner Selection
On Monday, November 18th and on Monday, November 25th, the Airport Commission
Selection Committee consisting of Ruth Gonzales, Jan Schuette, David Ryan and Marty
Wray, met to interview two candidates. Scott Tomkins and Robert Anderson,
respectively. After the interview, the committee evaluated the applicants.
The interview consisted of the same 10 questions for each applicant. After each
interview, the panel reviewed the applicant’s answers as a group. The panel was very
pleased with both candidates.
The panel agreed unanimously that applicants Scott Tomkins and Robert Anderson
would be excellent choices for two of the three open seats on the Airport Commission.
As these seats were open during the terms of previous Commissioners who stepped down
during their terms (Austin Defreece and Chris Raezer) the new applicants will fulfill the
terms until they expire.
We wish to thank the applicants and panel members for their help in this process.
cc: Wendy Van Der Meersche
City of Arlington Council Agenda Bill
Item: WS #8 Attachment H
COUNCIL MEETING DATE: December 9, 2019 SUBJECT: Salary Schedule for Non-Represented Employees for 2020 ATTACHMENTS: 2020 Non-Represented Employees Salary Schedule DEPARTMENT OF ORIGIN Administration; James Trefry, Administrative Services Director – 360-403-3443 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Human Resources is proposing the adoption of a revised salary schedule for the City’s non-represented employees not covered by a collective bargaining agreement. The proposed schedule provides the same 12-step pay structure as lasted adopted by Council on October 7, 2019 with a 3.0% market adjustment for 2020 Pay Grades B-AA and an increase in the rate of Pay Grade A to a maximum rate of $17.00/hour. This change does not result in any current budget impact.
HISTORY: The attached revised salary schedule reflects an annual market adjustment in the amount of 3.0% for non-represented employees not covered by a collective bargaining agreement beginning January 1, 2020, already approved as part of the 2020 budget. ALTERNATIVES RECOMMENDED MOTION: Workshop; discussion only. At the December 16, 2019 Council meeting, the recommended motion will be, “I move to approve the proposed Salary Schedule for Non-Represented Employees for 2020.”
Pay Grade Position Title Step 1 Step 2 Step 3 Step 4 Step 5M Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12
3.00% 3.00% 3.00% 3.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%
A Seasonal Maintenance Laborers 15.10 15.56 16.02 16.50 17.00
Finance Intern
B 3,897 4,013 4,134 4,258 4,386 4,473 4,563 4,654 4,747 4,842 4,939 5,038
46,759 48,162 49,607 51,095 52,628 53,680 54,754 55,849 56,966 58,105 59,268 60,453
G Executive Analyst 5,170 5,325 5,485 5,649 5,819 5,935 6,054 6,175 6,298 6,424 6,553 6,684
G Deputy Clerk 62,037 63,899 65,816 67,790 69,824 71,220 72,645 74,097 75,579 77,091 78,633 80,205
H 5,583 5,751 5,923 6,101 6,284 6,410 6,538 6,669 6,802 6,938 7,077 7,218
H 67,000 69,010 71,081 73,213 75,410 76,918 78,456 80,025 81,626 83,258 84,923 86,622
I City Clerk/Executive Assistant 6,030 6,211 6,397 6,589 6,787 6,923 7,061 7,202 7,346 7,493 7,643 7,796
I Communications Mgr 72,360 74,531 76,767 79,070 81,442 83,071 84,733 86,427 88,156 89,919 91,717 93,552
I Finance Accountant
I PW Accountant
J Community Revitalization Project Manager 6,512 6,708 6,909 7,116 7,330 7,476 7,626 7,778 7,934 8,093 8,255 8,420
J Finance Supervisor 78,149 80,494 82,909 85,396 87,958 89,717 91,511 93,341 95,208 97,112 99,055 101,036
J GIS Manager
J M&O Supervisor
K Police Services Manager 7,033 7,244 7,462 7,686 7,916 8,075 8,236 8,401 8,569 8,740 8,915 9,093
K Airport Operations Manager 84,401 86,933 89,541 92,228 94,994 96,894 98,832 100,809 102,825 104,881 106,979 109,119
K Water Utility Supervisor
K WW Utility Supervisor
L Assistant Finance Director 7,596 7,824 8,059 8,300 8,549 8,720 8,895 9,073 9,254 9,439 9,628 9,821
L M&O Manager 91,153 93,888 96,705 99,606 102,594 104,646 106,739 108,873 111,051 113,272 115,537 117,848
L Building Official
L Development Services Manager
L Natural Resources/ SW Manager
L Utilities Manager
L
M 8,204 8,450 8,703 8,965 9,233 9,418 9,606 9,799 9,995 10,194 10,398 10,606
98,446 101,399 104,441 107,574 110,801 113,017 115,278 117,583 119,935 122,334 124,780 127,276
N City Engineer 8,696 8,957 9,226 9,502 9,787 9,983 10,183 10,387 10,594 10,806 11,022 11,243
N IT Manager 104,352 107,483 110,707 114,029 117,450 119,799 122,194 124,638 127,131 129,674 132,267 134,913
N Permit Center Manager
O Deputy Fire Chie 10,048 10,350 10,660 10,980 11,309 11,536 11,766 12,002 12,242 12,487 12,736 12,991
O Deputy Police Chie 120,579 124,197 127,922 131,760 135,713 138,427 141,196 144,020 146,900 149,838 152,835 155,891
O Information Technology Director
O Human Resources Directo
P Airport Director 10,551 10,867 11,193 11,529 11,875 12,112 12,355 12,602 12,854 13,111 13,373 13,641
P Administrative Services Director 126,608 130,406 134,319 138,348 142,499 145,349 148,256 151,221 154,245 157,330 160,477 163,686
Q CED Directo 11,078 11,411 11,753 12,105 12,469 12,718 12,972 13,232 13,496 13,766 14,042 14,323
Q Public Works Director 132,939 136,927 141,034 145,266 149,623 152,616 155,668 158,782 161,957 165,196 168,500 171,870
Q Finance Director
R Fire Chief 11,582 11,930 12,288 12,656 13,036 13,297 13,563 13,834 14,111 14,393 14,681 14,974
R Police Chie 138,987 143,157 147,452 151,875 156,431 159,560 162,751 166,006 169,326 172,713 176,167 179,690
R
AA City Administrator 13,088 13,481 13,885 14,302 14,731 15,025 15,326 15,632 15,945 16,264 16,589 16,921
157,056 161,767 166,620 171,619 176,767 180,303 183,909 187,587 191,339 195,166 199,069 203,050
2020 Non‐Represented Employees
City of Arlington Council Agenda Bill
Item: WS #8 Attachment H
COUNCIL MEETING DATE: December 9, 2019 SUBJECT: Salary Schedule for Non-Represented Employees for 2020 ATTACHMENTS: 2020 Non-Represented Employees Salary Schedule DEPARTMENT OF ORIGIN Administration; James Trefry, Administrative Services Director – 360-403-3443 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Human Resources is proposing the adoption of a revised salary schedule for the City’s non-represented employees not covered by a collective bargaining agreement. The proposed schedule provides the same 12-step pay structure as lasted adopted by Council on October 7, 2019 with a 3.0% market adjustment for 2020 Pay Grades B-AA and an increase in the rate of Pay Grade A to a maximum rate of $17.00/hour. This change does not result in any current budget impact.
HISTORY: The attached revised salary schedule reflects an annual market adjustment in the amount of 3.0% for non-represented employees not covered by a collective bargaining agreement beginning January 1, 2020, already approved as part of the 2020 budget. ALTERNATIVES RECOMMENDED MOTION: Workshop; discussion only. At the December 16, 2019 Council meeting, the recommended motion will be, “I move to approve the proposed Salary Schedule for Non-Represented Employees for 2020.”
Pay Grade Position Title Step 1 Step 2 Step 3 Step 4 Step 5M Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12
3.00% 3.00% 3.00% 3.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%
A Seasonal Maintenance Laborers 15.10 15.56 16.02 16.50 17.00
Finance Intern
B 3,897 4,013 4,134 4,258 4,386 4,473 4,563 4,654 4,747 4,842 4,939 5,038
46,759 48,162 49,607 51,095 52,628 53,680 54,754 55,849 56,966 58,105 59,268 60,453
G Executive Analyst 5,170 5,325 5,485 5,649 5,819 5,935 6,054 6,175 6,298 6,424 6,553 6,684
G Deputy Clerk 62,037 63,899 65,816 67,790 69,824 71,220 72,645 74,097 75,579 77,091 78,633 80,205
H 5,583 5,751 5,923 6,101 6,284 6,410 6,538 6,669 6,802 6,938 7,077 7,218
H 67,000 69,010 71,081 73,213 75,410 76,918 78,456 80,025 81,626 83,258 84,923 86,622
I City Clerk/Executive Assistant 6,030 6,211 6,397 6,589 6,787 6,923 7,061 7,202 7,346 7,493 7,643 7,796
I Communications Mgr 72,360 74,531 76,767 79,070 81,442 83,071 84,733 86,427 88,156 89,919 91,717 93,552
I Finance Accountant
I PW Accountant
J Community Revitalization Project Manager 6,512 6,708 6,909 7,116 7,330 7,476 7,626 7,778 7,934 8,093 8,255 8,420
J Finance Supervisor 78,149 80,494 82,909 85,396 87,958 89,717 91,511 93,341 95,208 97,112 99,055 101,036
J GIS Manager
J M&O Supervisor
K Police Services Manager 7,033 7,244 7,462 7,686 7,916 8,075 8,236 8,401 8,569 8,740 8,915 9,093
K Airport Operations Manager 84,401 86,933 89,541 92,228 94,994 96,894 98,832 100,809 102,825 104,881 106,979 109,119
K Water Utility Supervisor
K WW Utility Supervisor
L Assistant Finance Director 7,596 7,824 8,059 8,300 8,549 8,720 8,895 9,073 9,254 9,439 9,628 9,821
L M&O Manager 91,153 93,888 96,705 99,606 102,594 104,646 106,739 108,873 111,051 113,272 115,537 117,848
L Building Official
L Development Services Manager
L Natural Resources/ SW Manager
L Utilities Manager
L
M 8,204 8,450 8,703 8,965 9,233 9,418 9,606 9,799 9,995 10,194 10,398 10,606
98,446 101,399 104,441 107,574 110,801 113,017 115,278 117,583 119,935 122,334 124,780 127,276
N City Engineer 8,696 8,957 9,226 9,502 9,787 9,983 10,183 10,387 10,594 10,806 11,022 11,243
N IT Manager 104,352 107,483 110,707 114,029 117,450 119,799 122,194 124,638 127,131 129,674 132,267 134,913
N Permit Center Manager
O Deputy Fire Chie 10,048 10,350 10,660 10,980 11,309 11,536 11,766 12,002 12,242 12,487 12,736 12,991
O Deputy Police Chie 120,579 124,197 127,922 131,760 135,713 138,427 141,196 144,020 146,900 149,838 152,835 155,891
O Information Technology Director
O Human Resources Directo
P Airport Director 10,551 10,867 11,193 11,529 11,875 12,112 12,355 12,602 12,854 13,111 13,373 13,641
P Administrative Services Director 126,608 130,406 134,319 138,348 142,499 145,349 148,256 151,221 154,245 157,330 160,477 163,686
Q CED Directo 11,078 11,411 11,753 12,105 12,469 12,718 12,972 13,232 13,496 13,766 14,042 14,323
Q Public Works Director 132,939 136,927 141,034 145,266 149,623 152,616 155,668 158,782 161,957 165,196 168,500 171,870
Q Finance Director
R Fire Chief 11,582 11,930 12,288 12,656 13,036 13,297 13,563 13,834 14,111 14,393 14,681 14,974
R Police Chie 138,987 143,157 147,452 151,875 156,431 159,560 162,751 166,006 169,326 172,713 176,167 179,690
R
AA City Administrator 13,088 13,481 13,885 14,302 14,731 15,025 15,326 15,632 15,945 16,264 16,589 16,921
157,056 161,767 166,620 171,619 176,767 180,303 183,909 187,587 191,339 195,166 199,069 203,050
2020 Non‐Represented Employees