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Home My WebLink About12-02-19 Council MeetingSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle 1.Minutes of the November 18 and November 25, 2019 Council meetings ATTACHMENT A 2.Accounts Payable PUBLIC HEARING 1. Ordinance to Amend the 2019 Budget ATTACHMENT B Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Marilyn Oertle 2.Ordinance to Modify the 2020 Budget ATTACHMENT C Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Marilyn Oertle NEW BUSINESS 1.Minutes of the November 12, 2019 Council meeting ATTACHMENT D Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Marilyn Oertle Arlington City Council Meeting December 2, 2019 at 7:00 pm City Council Chambers – 110 E Third Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 2. Murraysmith Design Contract 2020/21 Utility-Pavement ATTACHMENT E plus Smokey Point Blvd Overlay Staff Presentation: Jim Kelly Council Liaison: Josh Roundy 3. Island Crossing Roundabout Design Contract with SCJ Alliance ATTACHMENT F Staff Presentation: Jim Kelly Council Liaison: Debora Nelson 4. 2020 Lodging Tax Distribution ATTACHMENT G Staff Presentation: Kristin Garcia Council Liaison: Debora Nelson DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert DRAFT Page 1 of 4 Council Chambers 110 East Third Street November 18, 2019 Councilmembers Present: Mike Hopson, Jan Schuette, Marilyn Oertle, Debora Nelson, Sue Weiss, Jesica Stickles and Joshua Roundy. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Kristin Garcia, Jim Kelly, Marc Hayes, Dan Cone, Dave Kraski, Chris Dickison, Bob Beam, Cary Stuart, Zach Hanson, Matthew Urtz, Adam VonMelville, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Don Vanney, Kathy Vanney, Michele Blythe, Holly Sloan-Buchanan, Marcella Manibusan, Lindsay Dunn, Jake Smith, Wendy Smith, and Kurt Fritz. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Sue Weiss requested that the minutes of the November 12, 2019 Council workshop be removed from the Consent agenda for further clarification and correction, and be brought forward for approval at a later meeting. Councilmember Weiss seconded the motion. The motion passed with a 6-1 vote, with Councilmember Nelson voting no. PROCLAMATIONS None. PUBLIC COMMENT None. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda. Minutes of the November 4, 2019 Council meeting and minutes of the November 12, 2019 Special Joint Meeting 1.Accounts Payable: EFT Payments and Claims Checks #98225 through #98331 datedNovember 5, 2019 through November 18, 2019 for $1,801,182.61 and Payroll EFT Payments and Checks #29477 through #29483 dated October 1, 2019 through October 31, 2019 for $1,376,957.90. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting November 18, 2019 Page 2 of 4 PUBLIC HEARING None. NEW BUSINESS Resolution approving the 2020 Regular Property Tax Levy Finance Director Kristin Garcia requested Council approve the resolution Establishing the 2020 Regular Property Tax Levy and Banking Unused Levy Capacity. A resolution must be approved by council to set the regular property tax levy for 2020, and must state the amount of the increase in terms of dollar and percentage. This resolution reflects a 0% increase from the 2019 certified levy. Any unused levy capacity will be banked for future use as allowed by law. Mayor Pro Tem Marilyn Oertle moved and Councilmember Jesica Stickles seconded the motion to approve the resolution establishing the 2020 regular property tax levy and banking unused levy capacity, and authorized the Mayor to sign the resolution. The motion passed unanimously. Resolution approving the 2020 EMS Tax Levy Finance Director Kristin requested Council approve the resolution Establishing the 2020 EMS Tax Levy and Banking Unused Levy Capacity. A resolution must be approved by council to set the EMS tax levy for 2020, and must state the amount of the increase in terms of dollar and percentage. This resolution reflects a 0% increase from the 2019 certified levy. Any unused levy capacity will be banked for future use as allowed by law. Mayor Pro Tem Marilyn Oertle moved and Councilmember Jesica Stickles seconded the motion to approve the resolution establishing the 2020 EMS tax levy and banking unused levy capacity, and authorize the Mayor to sign the resolution. The motion passed with a 6/1 vote, with Councilmember Sue Weiss voting no. Resolution of Intent to Explore Potential Benefits of Service with North County Regional Fire Authority (NCRFA) City Administrator Paul Ellis requested Council approve a Resolution of Intent with North County Regional Fire Authority (NCRFA). The City of Arlington and North County Regional Fire Authority share contiguous borders and share in some resources. Both the City and North County Regional Fire Authority (NCRFA) strive to provide high quality fire and EMS services to the communities. The resolution would formalize exploring additional opportunities of mutual benefit, including annexation into the fire authority. There is no budget request at this time however, Council will be asked to consider a personal services agreement for meeting facilitation to begin in 2020. Councilmember Jesica Stickles moved and Councilmember Sue Weiss seconded the motion to approve the resolution to formalize exploration of resources with North County Regional Fire Authority and authorize the Mayor to sign the resolution. The motion passed unanimously. Minutes of the City of Arlington City Council Meeting November 18, 2019 Page 3 of 4 Approval of Waste Management Amended and Restated Contract Public Works Director Jim Kelly introduced Waste Management Contract Representative Marcella Manibusan. Ms. Manibusan spoke briefly to Councilmembers. Mr. Kelly requested Council approve an amended and restated contract for solid waste, recycling, and compostable organics collection and disposal with Waste Management of Washington. A brief discussion followed with Mr. Kelly and Ms. Manibusan answering Council questions. Councilmember Josh Roundy moved and Marilyn Oertle seconded the motion to approve the amended and restated contract between the City of Arlington and Waste Management, and authorized the Mayor to sign the contract, pending final approval by the City attorney. The motion passed unanimously. Resolution for Memorandum of Understanding with Port of Everett Community and Economic Development Director Marc Hayes requested council approve a Memorandum of Understanding with the Port of Everett and Resolution. The Memorandum of Understanding expresses the intentions of both the City and Port of Everett to continue working together in achieving the common goals related to the Cascade Industrial Center. Discussion followed with Mr. Hayes answering Council questions. Councilmember Mike Hopson moved and Councilmember Debora Nelson seconded the motion to approve the Memorandum of Understanding with the Port of Everett and Resolution, and authorized the Mayor to sign the Memorandum of Understanding and Resolution, subject to the approval of the City attorney. The motion passed unanimously. DISCUSSION ITEMS None. INFORMATION None. The conversation regarding the November 12, 2019 minutes continued, with information presented from City Attorney Steve Peiffle, with City Attorney Peiffle suggesting the minutes be brought forward at the next Council meeting for approval, with an alternative shortened set of minutes to be included. Councilmember Roundy made a motion to table the November 12 meeting minutes, and Councilmember Sue Weiss seconded the motion. The motion passed 6-1, with Councilmember Nelson voting no. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS This agenda item was moved to the end of the agenda, because staff was working. Chief Dave Kraski presented the Phoenix award to Jake Smith, Wendy Smith, Kurt Fritz, Firefighter/Paramedic Bob Beam, and Firefighter/Paramedic Keith Johnson. ADMINISTRATOR & STAFF REPORTS None. EXECUTIVE SESSION None. Minutes of the City of Arlington City Council Meeting November 18, 2019 Page 4 of 4 ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:31 p.m. _________________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 4 Council Chambers 110 East Third Street November 25, 2019 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Josh Roundy, Jan Schuette, Jesica Stickles and Sue Weiss. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Kristin Garcia, Sheri Amundson, Jonathan Ventura, Jim Kelly, Kris Wallace, Mike Wolanek, Jay Downing, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Michele Blythe, Cristy Brubaker, Shirley Case, and Bob Nelson. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. WORKSHOP ITEMS – NO ACTION WAS TAKEN Ordinance to Amend the 2019 Budget Finance Director Kristin Garcia reviewed updates to the 2019 proposed budget amendments. A public hearing will be held on December 2, 2019 to review the proposed 2019 budget amendments and to allow for public comment. Council will not be asked to take action on December 2. Council will be asked to take action on the budget ordinance amending the 2019 budget at the December 16, 2019 council meeting. Councilmember Hopson suggested the City make a contribution of $30,000 to the Arlington Community Resource Center. It was decided the contribution would come from the 2020 Budget. Council indicated they wanted to fund the contribution to the Arlington Resource Center in the amount of $19,300, by relocating budget from one line item to a new line item. Discussion followed with Ms. Garcia answering Council questions. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop November 25, 2019 Page 2 of 4 Ordinance to Modify the 2020 Budget Finance Director Kristin Garcia stated that there is only one update to the proposed 2020 modifications since the budget review at the October 28 workshop. The public art fund has been increased by $5,000, for a total budget of $45,000. On November 4, 2019, council approved funding for 10 public art proposals which totaled $44,600. The initial budget for the public art fund was $40,000 so the budget is being increased to reflect the amount of funding council approved in November. A budget retreat was held on October 5, 2019 to discuss the proposed 2019 budget amendments and 2020 budget modifications. On October 28, 2019, staff reviewed the proposed 2020 budget modifications including any changes from the October 5th retreat. Discussion followed with Ms. Garcia answering Council questions. At this time, Mayor Tolbert recused herself, and Mayor Pro Tem Marilyn Oertle continued as Chair. 2020 Lodging Tax Distribution Recommendation Finance Director Kristin Garcia reviewed the 18 lodging tax applications, with a total amount requested of $166,445. The City has $150,000 to award in lodging tax distributions. The committee’s decision considered many factors including but not limited to; meeting council priorities, overall rating, attendance, community events, free events, economic benefit to the city and events that attract out of town visitors. The committee did not award funding to applications scoring 50 points or less. The committee discussed and agreed that applications should meet at least 50% of the scoring criteria to be eligible for funding. Three applications scored less than 50 points and were not awarded funding. The three applications that did not receive funding did not provide enough detail to demonstrate the tie into tourism promotion nor articulated the economic benefit to the City of Arlington. Discussion followed with Ms. Garcia answering Council questions. Mayor Tolbert rejoined the workshop and resumed her position as Chair. New Water Source Summary and Update Public Works Director Jim Kelly reviewed an update on the City’s action to develop and secure new long term water rights for future growth. The City of Arlington has been engaged in a long-term program to identify, develop and secure water rights to meet the needs of customers within Arlington’s water service area. After evaluating impacts, opportunities, costs associated with all possible new water sources, it has been determined that the most secure approach that will maximize development of current water rights is the installation of a new production well at our current Point of Withdrawal, and investigation of future wells at other downstream sites adjacent to the Stillaguamish River. Since this option will be pumping groundwater under the influence of surface water, all water will have to be treated per Department of Health surface water regulations. The City’s Water Treatment Plan is at maximum capacity and will need to be expanded to meet future demands. Work scheduled for 2020 includes: Minutes of the City of Arlington City Council Workshop November 25, 2019 Page 3 of 4 - Install two test wells - Install new production well and well house - Begin design of WTP expansion This information is being presented for project update and informational purposes only. Discussion followed with Mr. Kelly answering Council questions. Murraysmith Design Contract 2020/21 Utility-Pavement plus Smokey Point Blvd Overlay Public Works Director Jim Kelly presented the Scope of Work (SOW) and Fee Estimate from consultant Murraysmith for design services to support the 2020-2021 Utility Improvement & Pavement Preservation and Smokey Point Blvd Overlay projects. The City’s Pavement Preservation Program has planned roads to be resurfaced for years 2018-2021; a utility replacement program is running concurrently so aged and failing utility infrastructure can be replaced before the roads are resurfaced. Design and construction work has been completed for years 2018 and 2019 and we are ready to complete design work for years 2020 and 2021. Murraysmith consultants have prepared the initial design work (to 30% level) and we would like to contract with them to complete the design work and prepare bid documents. Funding for this work will be divided among Utility CIP Funds and TBD funds. The City received a $726,000.00 grant for the resurfacing of Smokey Point Blvd from south City Limits to 174th St., this work is scheduled to be completed in 2021. The City would like to have the design completed by Murraysmith concurrently as they are preparing design work for the City’s 2020-2021 Pavement Preservation Program. Discussion followed with Mr. Kelly answering Council questions. Island Crossing Roundabout Design Contract with SCJ Alliance Public Works Director Jim Kelly reviewed a contract with SCJ Alliance for Island Crossing Roundabout Design. Staff is requesting to enter into contract with SCJ Alliance for design work on the roundabout for the Island Crossing intersection near the Pilot Truck stop. In 2011, SCJ was hired by the Stillaguamish Tribe to plan a roundabout in Island Crossing at the SR-530 and Smokey Point Blvd (SPB) Intersection. Following extensive growth in vehicle traffic on SR-530, the City contracted with SCJ in Feb 2019 to design a channelization plan and temporary signal for the SR-530 and SPB intersection; this temporary signal will provide safe vehicle movement while concerned parties continue working toward a permanent solution. The City of Arlington, Snohomish County and the Stillaguamish Tribe of Indians have partnered together to work with WSDOT to construct a roundabout at this intersection; the City of Arlington is taking the lead role in this partnership. Public Works is requesting to contract with SCJ to advance the conceptual design and develop a set of construction documents for construction in 2020. Discussion followed with Mr. Kelly answering Council questions. Minutes of the City of Arlington City Council Workshop November 25, 2019 Page 4 of 4 Salary Schedule for Non-Represented Employees for 2020 Administrative Services Director James Trefry presented the salary schedule for non-represented employees for 2020. Human Resources is proposing the adoption of a revised salary schedule for the City’s non-represented employees not covered by a collective bargaining agreement. Human Resources is proposing the adoption of a revised salary schedule for the City’s non-represented employees not covered by a collective bargaining agreement. The proposed schedule provides the same 12-step pay structure as lasted adopted by Council on October 7, 2019 with a 3.0% market adjustment for 2020 Pay Grades B-AA and an increase in the rate of Pay Grade A to a maximum rate of $17.00/hour. This change does not result in any current budget impact. For 2020, as in 2019, the market adjustment is applied to the annual salary amount for Pay Grades B-AA. All salaries are based on the annual amount and are then backed into the monthly/ hourly rates. Discussion followed with Mr. Trefry answering Council questions. October 2019 Financial Report Finance Director Kristin Garcia reviewed the October 2019 financial report. Discussion followed with Ms. Garcia answering Council questions. Miscellaneous Council Items None. ADMINISTRATOR AND STAFF REPORTS None. PUBLIC COMMENT None. COUNCILMEMBER REPORTS Councilmembers Debora Nelson, Mike Hopson, and Jesica Stickles provided brief updates, while Councilmembers Josh Roundy, Marilyn Oertle, Jan Schuette, and Sue Weiss had nothing to report this evening. EXECUTIVE SESSION None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Council discussed and agreed to place all of the agenda items for the December 2, 2019 council meeting under new business. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 9:00 p.m. _________________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: PH #1 Attachment B Do not approve the proposed amendments and modifications 2) Edit proposed amendments and modifications RECOMMENDED MOTION: Public Hearing. At the December 16, 2019 Council meeting, the recommended motion will be, “I move to approve the ordinance amending the 2019 budget section of the 2019-2020 biennial budget for the City of Arlington, and authorize the Mayor to sign the ordinance.” 1 2019 Budget Amendments Executive Summary There have been a few changes to the 2019 proposed budget amendments from the last review on October 28, 2019; 2019 General Fund – amendments increased by $380,000 • Increased the amount of construction sales tax to be transferred into the capital facilities building fund and public art fund. Based on 3rd quarter construction sales tax collections, initial estimates of the amount to be transferred was too low. New estimates expect a total transfer of $850,000 of construction sales tax in the capital facilities fund and $100,000 into the public art fund ($75,669 of the $100,000 has already been transferred). 2019 Other Funds – amendments increased by $253,500 • Equipment Replacement Fund - $147,000 to replace police vehicles L-88 and L-91 which were totaled due to traffic collision. The replacement vehicles will be paid for through insurance claims. • M&O Fund- $6,500 increase to the amount of ball field revenues to be transferred into the equipment replacement fund. Initial transfer was estimated to be $7,500, current revenues are projected at $14,000. • Capital Facilities Building Fund – increased $50,000 for initial design work on the new fire station, approved by council via Resolution 2019-011. • Airport CIP Fund - $50,000 for final grant closeout and retainage for 2018 Seal Coat Project. ORDINANCE NO. 2019—XXX AN ORDINANCE AMENDING ORDINANCE 2018-008 WHICH ADOPTED THE 2019- 2020 BIENNIAL BUDGET OF THE CITY OF ARLINGTON BY PROVIDING SUPPLEMENT THERETO AND PROVIDING TRANSFER AND ADJUSTMENT AUTHORITY FOR CALENDAR YEAR 2019 WHEREAS, staff has identified the need to make certain revisions to the 2019-2020 Biennial Budget that were not foreseen when Ordinance No. 2018-008 was adopted on November 19, 2018, and WHEREAS, this ordinance was introduced with proper notice and citizens have been given the opportunity to comment, and WHEREAS, because this will require increasing the appropriation level in one or more funds, an amendment is needed, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON WASHINGTON AS FOLLOWS; Section 1. Pursuant to RCW 35A34.130, the 2019 Budget section of the 2019-2020 biennial budget is hereby amended to provide for adjustments to expenditures, and by providing authority for any necessary transfers of money within or between funds as indicated in the “Amendment” column on the attached document Exhibit A. Section 2. That the attached is a summary of the amended budget for the year 2019 for the City of Arlington and that copies of the detailed amended budget are available to any interested taxpayer at the Finance Department, City Hall, Arlington, Washington. Section 3. This ordinance shall be in full force and effect five days after its passage and publication of a summary consisting of the ordinance title hereof as authorized by law. Passed b y the City Council and APPROVED by the Mayor this 16th day of December, 2019. CITY OF ARLINGTON _______________________________ Barbara Tolbert, Mayor ATTEST: ___________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ____________________________________ Steven J. Peiffle, City Attorney EXHIBIT A 2019 ORIGINAL BUDGET AMENDMENTS AMENDED BUDGET GENERAL FUND 18,001,060$ 2,800,500$ 20,801,560$ GENERAL FUND MANDATORY RESERVE FUND 0 0 0 PROGRAM DEVELOPMENT FUND - GENERAL 102,000 0 102,000 STREETS MAINTENANCE FUND 1,188,845 152,000 1,340,845 SOCIAL SERVICES FUND 5,000 4,000 9,000 GROWTH FUND 557,225 70,000 627,225 EMERGENCY MEDICAL SERVICES FUND 4,696,218 1,172,000 5,868,218 PUBLIC ART FUND 0 0 0 LODGING TAX FUND 154,191 0 154,191 CEMETERY FUND 206,222 27,500 233,722 TRANSPORTATION SALES TAX FUND 1,141,500 0 1,141,500 REET 1 FUND 446,046 0 446,046 REET 2 FUND 288,272 0 288,272 CAPITAL FACILITIES/BUILDING FUND 52,500 1,045,000 1,097,500 TRANSPORTATION IMPROVEMENT FUND 1,230,437 580,368 1,810,805 PARK IMPROVEMENT 683,216 744,000 1,427,216 LIBRARY CAPITAL IMPROVEMENT FUND 0 0 0 CEMETERY CAPITAL IMPROVEMENTS FUND 0 0 0 EQUIPMENT REPLACEMENT FUND 1,200,944 716,000 1,916,944 AIRPORT FUND 3,696,774 719,000 4,415,774 WATER FUND 4,164,542 0 4,164,542 SEWER FUND 6,062,316 0 6,062,316 WATER IMPROVEMENT FUND 3,304,681 74,000 3,378,681 SEWER IMPROVEMENT FUND 788,904 200,000 988,904 STORM WATER CIP FUND 335,000 131,000 466,000 AIRPORT RESERVE FUND 1,400,000 350,000 1,750,000 WATER/SEWER BOND RESERVE FUND 0 0 0 STORMWATER MANAGEMENT FUND 1,320,348 0 1,320,348 AIRPORT CIP 1,550,000 400,000 1,950,000 MAINTENANCE & OPERATIONS FUND 1,662,179 24,100 1,686,279 CEMETERY PRE-NEED TRUST FUND 2,000 0 2,000 CEMETERY ENDOWMENT FUND 0 0 0 2019 BUDGET AMENDMENTS - ALL FUNDS City of Arlington Council Agenda Bill Item: PH #2 Attachment C COUNCIL MEETING DATE: December 2, 2019 SUBJECT: Public Hearing for 2020 Budget Modifications ATTACHMENTS: 2020 Budget Modifications; General Fund and Other Funds 2020 Ordinance Modifying the 2020 Budget (including Exhibit B) DEPARTMENT OF ORIGIN Finance; Kristin Garcia, Finance Director – 360-403-3431 EXPENDITURES REQUESTED: 2020 - $5,794,857 BUDGET CATEGORY: Various BUDGETED AMOUNT: 2019 - $57,432,315 LEGAL REVIEW: DESCRIPTION: Public Hearing to review the one update to the proposed 2020 modifications since the budget review at the October 28 workshop. The public art fund has been increased by $5,000, for a total budget of $45,000. On November 4, 2019, council approved funding for 10 public art proposals 2)Edit proposed amendments and modificationsRECOMMENDED MOTION: Public Hearing. At the December 16, 2019 Council meeting, the recommended motion will be, “I move to approve the ordinance amending the 2020 budget section of the 2019-2020 biennial budget for the City of Arlington, and authorize the Mayor to sign the ordinance.” 1 ORDINANCE NO. 2019—XXX AN ORDINANCE AMENDING ORDINANCE 2018-008 WHICH ADOPTED THE BIENNIEL BUDGET OF THE CITY OF ARLINGTON BY PROVIDING SUPPLEMENT THERETO AND PROVIDING TRANSFER AND ADJUSTMENT AUTHORITY FOR CALENDAR YEAR 2020 WHEREAS, staff has identified the need to make certain revisions to the 2019-2020 Biennial Budget that were not foreseen when Ordinance No. 2018-008 was adopted on November 19, 2018, and WHEREAS, this ordinance was introduced with proper notice and citizens have been given the opportunity to comment, and WHEREAS, because this will require increasing the appropriation level in one or more funds, an amendment is needed, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON WASHINGTON AS FOLLOWS; Section 1. Pursuant to RCW 35A.34.130, the 2020 Budget section of the 2019-2020 biennial budget is hereby modified to provide for adjustments to expenditures, and by providing authority for any necessary transfers of money within or between funds as indicated in the “Modification” column on the attached document Exhibit B. Section 2. That the attached is a summary of the modified budget for the year 2020 for the City of Arlington and that copies of the detailed amended budget are available to any interested taxpayer at the Finance Department, City Hall, Arlington, Washington. Section 3. This ordinance shall be in full force and effect five days after its passage and publication of a summary consisting of the ordinance title hereof as authorized by law. Passed b y the City Council and APPROVED by the Mayor this 16th day of December, 2019. CITY OF ARLINGTON _______________________________ Barbara Tolbert, Mayor ATTEST: ___________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ____________________________________ Steven J. Peiffle, City Attorney EXHIBIT B 2020 BUDGET MODIFICATIONS - ALL FUNDS ORIGINAL BUDGET MODIFICATIONS MODIFIED BUDGET City of Arlington Council Agenda Bill Item: NB #1 Attachment D DRAFT Page 1 of 3 Council Chambers 110 East Third Street November 12, 2019 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Josh Roundy, Jan Schuette, Jesica Stickles and Sue Weiss. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Kristin Banfield, Marc Hayes, Jonathan Ventura, Jim Kelly, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Bruce Angell, Bob Nelson, Michele Blythe, Holly Sloan-Buchanan, Doug Buell, Sid Logan, and Heather Logan. Mayor Barb Tolbert called the meeting to order at 7:00 pm. The Pledge of Allegiance and roll call was taken previously at the Joint Meeting with councilmembers and commission members. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda with the addition of new business Item No. 3 titled, “A Code of Conduct and Ethics for Councilmembers.” Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. WORKSHOP ITEMS – NO ACTION WAS TAKEN Resolution and Memorandum of Understanding with Port of Everett Community and Economic Development Director Marc Hayes presented a Memorandum of Understanding with the Port of Everett. City staff has been working with the Port of Everett since the beginning of 2019 to determine and evaluate common goals and opportunities between the two entities, and evaluating how working together would be in the best interest of the long-term development of the Cascade Industrial Center. This Memorandum of Understanding expresses the intentions of both City and Port to continue working together in achieving Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop November 12, 2019 Page 2 of 3 the common goals related to the Cascade Industrial Center. Discussion followed with Mr. Hayes answering Council questions. Amended and Restated Contract with Waste Management Public Works Director Jim Kelly presented an Amended and restated contract for solid waste, recycling, and compostable organics collection and disposal with Waste Management of Washington. City of Arlington entered into a contract with Waste Management in September 2010 to provide refuse, compost and recycling services within the City of Arlington. This restatement and amendment to the contract incorporates the following: - Incorporate all Amendments into the contract (2 ea) - Clean up mis-numbered and missing items from table of contents - Clearly define airport storage space designated to store WM containers - Update City facilities list and add City-sponsored events to capture current WM services provided to the City - Enhance commercial recycle program by providing 2-96 gal recycle carts to businesses at no additional charge with their garbage service - Partner with the City to improve the quality of compost and recycle materials by introducing customer contamination notices and charges - Update recycle material list to focus on items with strong recyclability, noting accepted material could change based on strength of end markets - Establish rate for loose extra compost and recycle material set out that exceeds container capacity or limits already established in the contract Discussion followed with Mr. Kelly answering council questions. A Code of Conduct and Ethics for Councilmembers Councilmember Debora Nelson indicated she was the one that asked that the third item be added to the agenda. She read a prepared statement indicating that Councilmember Sue Weiss made unsubstantiated accusations of corruption within City government in the Arlington Times last week. Councilmember Nelson stated she is unaware of Councilmember Weiss reporting any alleged wrongdoing to the State Auditors in her four-year term. Councilmember Weiss interjected that this is not the purpose of these meetings. Mayor Tolbert called for order. Councilmember stated she was under no obligation to stay, and immediately left the meeting at 7:14 p.m. Councilmember Nelson continued with her prepared statement, stating that the words and actions of Councilmember Weiss broke the norm of civility expected in the governing body, and that her divisive and unfounded comments call into question the integrity of not only the Mayor, but also City staff and the Council. She further stated she believes the statements reveal a level of seriousness that the Council needs to address and consider what actions should be taken to assure that this type of behavior is not accepted as the norm in the future. She requested that the City Administrator and the City Attorney bring to Council possible options of code of conduct and policy of ethics for councilmembers, the Mayor, and commission members, including rules Minutes of the City of Arlington City Council Workshop November 12, 2019 Page 3 of 3 of procedure if the code of conduct is broken by a councilmember, Mayor, or commission member in the future. Discussion followed with City Attorney Steve Peiffle answering questions. It was agreed that the City Attorney and City Administrator Paul Ellis will prepare drafts to bring forward to Council after the first of the year. Miscellaneous Council Items None. PUBLIC COMMENT Lindsay Dunn requested that the new fitness center in Emory Lofts offer free membership to Arlington police and firefighters. EXECUTIVE SESSION City Attorney Steve Peiffle announced that there would be a need for an Executive Session to review the performance of a public employee [RCW 42.30.110(1)(g)]. Mr. Peiffle stated that the Executive Session would last approximately 25 minutes, until 7:55 p.m. COUNCILMEMBER REPORTS Prior to being excused for the Executive Session, Councilmembers Debora Nelson and Jesica Stickles provided brief updates, while Councilmembers Mike Hopson, Marilyn Oertle, Josh Roundy, and Jan Schuette had nothing to report this evening. Mayor Tolbert recessed the meeting at 7:29 p.m. for the Executive Session. The meeting reconvened at 7:56 p.m. ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis requested councilmembers submit 2019 expense reports by December 20. He requested that Council allow a resolution of intent to explore potential benefits of service with North County Regional Authority be added to next Monday’s meeting agenda. Discussion followed with Mr. Ellis answering Council questions. Council agreed to the item being added. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING After a brief discussion of tonight’s agenda items, councilmembers agreed that all agenda items be place on new business for next Monday’s council meeting. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:01 p.m. _________________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: NB #2 Attachment E COUNCIL MEETING DATE: December 2, 2019 SUBJECT: Scope of Work (SOW) and Fee Estimate from consultant Murraysmith for design services to support the 2020-2021 Utility Improvement & Pavement Preservation and Smokey Point Blvd Overlay projects ATTACHMENTS: Scope of Work and Fee Estimate DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director – 360-403-3505 EXPENDITURES REQUESTED: $347,582 BUDGET CATEGORY: Utilities Capital Funds and TBD BUDGETED AMOUNT: 2020 Budget: $201,000 2021 Budget : $150,000 LEGAL REVIEW: DESCRIPTION: This SOW and fee estimate from Murraysmith is for preparation of construction documents for two projects: the 2020 and 2021 UPP project and the 2021 Smokey Point Blvd Overlay project. HISTORY: The City’s Pavement Preservation Program has planned roads to be resurfaced for years 2018-2021; a utility replacement program is running concurrently so aged and failing utility infrastructure can be replaced before the roads are resurfaced. Design and construction work has been completed for years 2018 and 2019 and we are ready to complete design work for years 2020 and 2021. Murraysmith consultants have prepared the initial design work (to 30% level) and we would like to contract with them to complete the design work and prepare bid documents. Funding for this work will be divided among Utility CIP Funds and TBD funds. The City received a $726,000.00 grant for the resurfacing of Smokey Point Blvd from south City Limits to 174th St., this work is scheduled to be completed in 2021. The City would like to have the design completed by - - I move to accept the MSA scope of work and fee for the 2020-2 021 utility and pavement preservation project and for the Smokey Point Blvd Overlay project, and authorize the Mayor to sign the contract, pending final approval by the City Attorney. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 1 EXHIBIT A SCOPE OF SERVICES Utility Improvement & Pavement Preservation Project – 2020-2021 and Smokey Point Blvd City of Arlington Project Background Murraysmith, Inc. (Murraysmith) was retained by the City of Arlington (City) to provide engineering services for the Utility Improvement & Pavement Preservation Project – 2020-2021 and Smokey Point Blvd Pavement Preservation. The following scope of services and accompanying fee estimate has been developed based on our understanding of the project and discussions with City staff. 2020-2021 Utility Improvement and Pavement Preservation Project This part of the project focuses on replacing non-ductile iron water main, minor improvements to existing sanitary sewer and stormwater structures, pavement preservation, and curb ramp replacement within project sites identified by the City and shown on the 30% design plans. Preliminary design for years 2020 and 2021 was completed by Murraysmith in July 2018 under a separate contract. Final design for Year 2020 will begin in 2019 and construction will occur in 2020. Final design for Year 2021 will begin in 2020 and construction will occur in 2021. It is understood that this project will cross the City of Arlington’s biennium budgeting years of 2019-2020 and 2021- 2022, budget estimates will be provided to accommodate funding through the City’s biennium budgeting cycles. Smokey Point Blvd Pavement Preservation Project This part of the project focuses on Smokey Point Boulevard pavement preservation and curb ramp replacement from the southern City limits (approximately 770 feet south of 166 th Pl NE) to the 174th Pl NE intersection (approximately 3,600 feet). Other work includes channelization design, to match existing, and development of temporary traffic control plans. Improvements will not occur within the SR 531 intersection. The City received Washington State Department of Transportation (WSDOT) administered Surface Transportation Program (STP) federal funding for this project. Contract documents will be developed according to the WSDOT Local Agency Guidelines (LAG) Manual to comply with federal funding requirements. Design will begin in 2020 and construction will occur in 2021. This project’s design budget estimates will also be provided to accommodate funding through the City’s biennium budgeting cycles. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 2 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx Per City direction, the curb ramp construction improvements will include:  166th Pl NE: proposed curb ramps will be located in the southeast and northeast corners for pedestrian crossing of 166th Pl NE (two curb ramps).  168th St NE: proposed curb ramps will be located in the southeast and northeast corners for pedestrian crossing of 168th St NE (two curb ramps).  169th Pl NE: ramp improvements are being developed and constructed by the Affinity at Arlington development (not included in project).  173rd Pl NE: proposed curb ramps will be located in the southwest and northwest corners for pedestrian crossing of 173rd Pl NE (two curb ramps).  174th Pl NE: The overlay project will end at the radius of the southeast intersection corner. Improvements to the intersection and curb ramps are not included in the project. Curb ramp replacement is not anticipated at the Tractor Supply Co. and Rite Aid entrances since they are private entrances. Project Approach For fund tracking purposes, separate tasks and subtasks are used to distinguish the services performed for the different construction projects as well as the utility improvements and pavement preservation design services. Construction will be accomplished through three separate bid packages (Year 2020, Year 2021 and Smokey Point Blvd). The City will be responsible for all permitting, potholing, easement acquisition, bidding and construction management. Also, the City will be responsible for coordinating project elements with key stakeholders, franchise utilities, and public affected by the project. Scope of Services Tasks 101 & 102 - Project Management Project management services related to 2020-2021 Utility Improvement and Pavement Preservation (UPP) Project will be performed under Task 101. Project management services related to Smokey Point Blvd (SPB) Pavement Preservation Project will be performed under Task 102. Provide overall leadership and team strategic guidance aligned with City of Arlington staff objectives. Coordinate, monitor, and control the project resources to meet the technical, communication, and contractual obligations required for developing and implementing the project scope. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 3 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx 101.1 & 102.1 Project Status Reporting Report status of work activities, data needs and issues requiring City input through weekly project status e-mails and phone calls to City Project Manager. 101.2 & 102.2 Staff Management Manage project staff to ensure all services are in conformance with the scope of services, budget, and schedule. 101.3 & 102.3 Invoices and Budget Oversight Monitor project costs and manage budget and billing tasks, including preparation and submission of monthly invoices and progress reports. 101.4 & 102.4 Project Schedule Prepare and update project schedule for use throughout the project. 101.5 & 102.5 Quality Assurance/Quality Control (QA/QC) Manage and coordinate in-house quality assurance reviews of all deliverables. 101.6 & 102.6 Project Management Meetings Meet with City Project Manager to discuss project schedule and budget. Murraysmith Deliverables 1. Phone calls and emails regarding project status 2. Monthly invoices and progress reports 3. 2020-2021 UPP project schedule (draft and final) and one (1) update (PDF format) 4. SPB project schedule (draft and final) and one (1) update (PDF format) 5. 2020-2021 UPP project management meeting (as necessary) 6. SPB project management meeting (as necessary) City Responsibilities 1. Review project status reports, invoices, and schedules and provide comments to Murraysmith. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 4 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx Assumptions 1. Anticipated notice to proceed will be on or about December 3, 2019. 2. Project duration will be 17 months as shown in the preliminary schedule at the end of this scope. Therefore, it is assumed there will be up to 17 monthly invoices and progress reports. 3. Project schedules will be developed and maintained using MS Project, or other common scheduling software package. 4. Project management meetings will be attended by up to two Murraysmith staff. Tasks 201 & 202 – Data Collection and Utility Coordination Data collection and utility coordination services related to 2020-2021 UPP will be performed under Task 201. Data collection and utility coordination services related to SPB will be performed under Task 202. This task will include coordination with City staff and utilities to gather information necessary to develop the contract documents for bidding and construction. 201.1 & 202.1 Data Request List Prepare a list of supplemental data needed for the project, submit list to the City, and coordinate with the City during the data collection process. This includes preparing additional lists of supplemental data needed for the project, as necessary. 201.2 & 202.2 Review Data and Information Review data and information provided by the City and extract relevant information for the project. This will include record drawings, previous studies or reports, GIS, aerial photographs, construction photos, and other data related to the project sites. 201.3 & 202.3 Utility Coordination and Analysis Confirm previously received utility system mapping from Fall 2017 and included in the 2020 and 2021 30% design packages, request potential updates from all utilities located within the Year 2020 and Year 2021 project areas. Perform a utility conflict analysis for the preliminary water main alignments to identify potential utility conflicts. Develop a list of potential conflict locations to obtain specific utility information, including dimensions, location and depth, identifying areas to be potholed by the City to confirm existing utilities at critical locations of planned improvements. Perform a utility conflict analysis for the Smokey Point Blvd preliminary curb ramp improvements to identify potential conflicts. Develop a figure displaying the potential conflict locations for the City to gather information on utility location and dimensions. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 5 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx Murraysmith Deliverables 1. Electronic copies of formal “Data Request”. 2. Documentation of utility conflict analysis and recommendations for utility potholing, if required, for Year 2020, Year 2021 and Smokey Point Blvd. City Responsibilities 1. Provide all available documentation for City facilities, as requested. 2. Provide edits, changes, updates and corrections to the Murraysmith 2020 and 2021 30% design packages 3. City crews to perform potholing and locating as determined by the utility conflict analysis and on an as-needed basis. Assumptions 1. Up to six (6) data requests will be developed and submitted to the City. Task 301 – Final Design for 2020 & 2021 UPP (90% Design Completion Level) This task will include coordination with City staff and development of years 2020 and 2021 UPP 90% design plans, specifications and engineer’s opinion of probable construction cost for City review. Elements of this task will include the following. 301.1 Final Design (90%) – Utility Improvement 1. The 30% Review and Site Visits with City Staff – Prepare for and attend 30% design review meetings to discuss final design development for the utility improvements. Prepare meeting agenda and meeting summary (draft and final). Following review meetings, meet with City engineering and operations staff in the field to review the water main alignments and storm and sanitary sewer structure improvements at each site. Prior to the review meetings, the City will complete their technical review of the 30% design completion submittals and provide one compiled written set of comments for each submittal. 2. Plans, Specifications and Estimate – 90% Design Completion Level a. Preliminary design drawings (30% design completion level) will be revised and further developed to incorporate comments from the City’s review of the preliminary design. Develop design plans to approximately the 90% design completion level. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 6 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx b. Murraysmith will prepare technical specifications and appendices to support the design and to be included in the project Contract Documents. Specifications will be prepared based on the City’s standard special provisions to the most current WSDOT Standard Specifications. The City's front-end specifications will be reviewed for consistency between technical specifications and contractual documents. c. The engineer’s opinion of probable construction cost (30% design completion level) will be revised per the design revisions and will include a schedule of estimated quantities, current unit prices, and total construction cost. Develop engineer’s opinion of probable construction cost estimate to approximately the 90% design completion level. d. Submit 90% design packages for 2020 and 2021 construction years, including near complete plan set, specifications, and engineer’s opinion of probable construction cost for all utility improvements, to the City for review and comment. Combine 90% package with pavement preservation improvements package from Task 301.2. 301.2 Final Design (90%) – Pavement Preservation 1. The 30% Review and Site Visits with City Staff – Prepare for and attend 30% design review meetings to discuss final design development for the pavement preservation and curb ramp improvements. Prepare meeting agenda and meeting summary (draft and final). Following review meetings, meet with City engineering and operations staff in the field to review pavement preservation and curb ramps improvements at each site. Prior to the review meetings, the City will complete their technical review of the 30% design completion submittals and provide one compiled written set of comments for each submittal. 2. Plans, Specifications and Estimate – 90% Design Completion Level a. Preliminary design drawings (30% design completion level) will be revised and further developed to incorporate comments from the City’s review of the preliminary design. Develop design plans to approximately the 90% design completion level. Murraysmith’s 30% design included two (2) project specific typical curb ramp details and also referenced WSDOT standard plans for the curb ramp replacement types. The City will confirm the proposed curb ramp replacement types and perform field measurements to calculate the necessary length for each ramp. The City will provide curb ramp lengths to Murraysmith for incorporation into the 90% design plans. b. Murraysmith will prepare technical specifications and appendices to support the design and to be included in the project Contract Documents. Specifications will be prepared based on the City’s standard special provisions to the most current WSDOT Standard Specifications. The City's front-end specifications will be reviewed for consistency between technical specifications and contractual documents. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 7 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx c. The engineer’s opinion of probable construction cost (30% design completion level) will be revised per the design revisions and will include a schedule of estimated quantities, current unit prices, and total construction cost. Develop engineer’s opinion of probable construction cost estimate to approximately the 90% design completion level. d. Submit 90% design packages for 2020 and 2021 construction years, including near complete plan set, specifications, and engineer’s opinion of probable construction cost for all pavement preservation improvements, to the City for final review and comment. Combine 90% package with utility improvements package from Task 301.1. Murraysmith Deliverables 1. 2020 UPP 30% design review meeting and site visit with the City to review utility improvement, pavement preservation, and curb ramp improvement information, questions, and comments necessary to advance the design to 90%. 2. 2021 UPP 30% design review meeting and site visit with the City to review utility improvement, pavement preservation, and curb ramp improvement information, questions, and comments necessary to advance the design to 90%. 3. Agenda and summary of all meetings (draft and final). 4. 2020 UPP 90% plans at half size (11x17), specifications and engineer’s opinion of probable construction cost will be prepared and submitted to the City in electronic format (PDF and Word) for review and comment. 5. 2021 UPP 90% plans at half size (11x17), specifications and engineer’s opinion of probable construction cost will be prepared and submitted to the City in electronic format (PDF and Word) for review and comment. City Responsibilities 1. Coordinate with project team, assist with scheduling meetings, and attend meetings. 2. Review meeting agendas, meeting summaries, and provide comments to Murraysmith. 3. Attend site visits with Murraysmith staff and provide input on final design improvements. 4. Determine the necessary lengths for each curb ramp and provide lengths to Murraysmith for incorporation into the 90% design completion plans. 5. Prepare and provide electronic files, and periodic updates, of text, forms, schedules and other components of the contract documents, including preferred “front-end” sections. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 8 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx 6. City to provide AutoCAD drawings of standard details to be incorporated into the Contract Plans. 7. Complete technical review of the 30% and 90% design completion submittals and provide one compiled written set of comments for each submittal. 8. City will be responsible for preparing permits, easements, and coordinating project elements with key stakeholders, including franchise utilities and public as affected by the project. Assumptions 1. The 2020 and 2021 UPP 30% review meetings, at the City’s office, will be attended by up to three (3) Murraysmith team members. 2. The 2020 and 2021 UPP site visits will be performed immediately after the 30% review meetings and will be attended by up to two (2) Murraysmith team members. 3. Plan format will be the same as preliminary design, using City provided GIS mapping, aerial imagery and LiDAR. 4. City will provide information on storm and sanitary sewer main improvements, fire hydrants to remain, and a list of water services for each construction project. 5. Curb ramp typical details will include sufficient detail for quantity take-off and initial field layout purposes; generally, basic ramp dimensions and type. It is assumed final ramp limits will be field verified during construction based on measurement of formwork and that no right-of-way will be required. 6. Pavement preservation needs will be defined by the City and are anticipated to include 2- inch overlay with taper grind, full depth asphalt replacement (not including subgrade material), curb and gutter replacement along Park Hill Drive, and no other curb or sidewalk beyond the curb ramp limits. 7. Utility trench restoration will be according to City standard details beyond the pavement preservation limits. 8. Murraysmith will use the 4-Year Utility Improvement & Pavement Preservation Program – Year 2019 contract provisions as the basis of the specification and detail development for this project. The special provisions will be updated to reference the 2020 WSDOT Standard Specifications. 9. City review period is assumed to be 2 weeks. 10. Review comments will be received in a complete, single submittal. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 9 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx 11. Contractor shall be responsible for the development of traffic control and erosion control plans. 12. No Critical Areas Study is required. 13. The City has determined geotechnical services are not necessary for the project based on known suitable soil conditions for the project site. City to provide direction on desired pavement section for trench restoration and pavement preservation. 14. Design plans are anticipated to include up to 32 sheets and 24 sheets for 2020 and 2021 construction years, respectively, as indicated in the preliminary drawing list included with this scope of work. 15. City standard details will be included in the Contract Plans, not in the Contract Provision Appendices. Task 302 – Final Design for 2020 & 2021 UPP (Signed Bid Package) This task will include coordination with City staff and development of years 2020 and 2021 UPP final bid ready plans, specifications and engineer’s opinion of probable construction cost for City review. Final bid ready plans will incorporate all prior review comments and will be suitable for bidding. Elements of this task will include the following. 302.1 Final Design (Signed Bid Package) – Utility Improvement 1. The 90% Review and Coordination Meetings with City Staff – Prepare for and attend 90% design review meetings with City engineering and operations staff to discuss review comments and gather input on key issues related to utility improvements. Prepare meeting agenda and meeting summary (draft and final). 2. Final Bid Ready Plans and Specifications a. The 90% design packages will be revised to incorporate comments from the City’s review of the 90% design. Develop design plans, specifications and engineer’s opinion of probable construction cost that are ready for bidding. Revise bid proposal quantities to reflect a bid-ready design package. b. Submit stamped and signed bid-ready Contract Documents, for 2020 and 2021 construction years, to the City for distribution. 302.2 Final Design (Signed Bid Package) – Pavement Preservation 1. The 90% Review and Coordination Meetings with City Staff – Prepare for and attend 90% design review meetings with City engineering and operations staff to discuss review comments and gather input on key issues related to pavement preservation and curb ramp improvements. Prepare meeting agenda and meeting summary (draft and final). City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 10 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx 2. Final Bid Ready Plans and Specifications a. The 90% design packages will be revised to incorporate comments from the City’s review of the 90% design. Develop design plans, specifications and engineer’s opinion of probable construction cost that are ready for bidding. Revise bid proposal quantities to reflect a bid-ready design package. b. Submit stamped and signed bid-ready Contract Documents, for 2020 and 2021 construction years, to the City for distribution. Murraysmith Deliverables 1. 2020 UPP 90% design review meeting to discuss utility improvement, pavement preservation, and curb ramp improvement information, questions, and comments necessary to advance the design to bid ready. 2. 2021 UPP 90% design review meeting to discuss utility improvement, pavement preservation, and curb ramp improvement information, questions, and comments necessary to advance the design to bid ready. 3. Agenda and summary of all meetings (draft and final). 4. 2020 UPP final stamped and signed plans at half size (11x17) and full size (22x34), specifications, and engineer’s opinion of probable construction cost will be prepared and submitted to the City in electronic format (PDF and Word). 5. 2021 UPP final stamped and signed plans at half size (11x17) and full size (22x34), specifications, and engineer’s opinion of probable construction cost will be prepared and submitted to the City in electronic format (PDF and Word). City Responsibilities 1. Coordinate with project team, assist with scheduling meetings, and attend meetings. 2. Review meeting agendas, meeting summaries, and provide comments to Murraysmith. 3. Prepare and provide electronic files, and periodic updates, of text, forms, schedules and other components of the contract documents, including preferred “front-end” sections. 4. City to provide AutoCAD drawings of standard details to be incorporated into the Contract Plans. 5. City to coordinate and submit bid-ready contract documents to SolicitBid or similar service. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 11 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx Assumptions 1. The 2020 and 2021 UPP 90% review meetings, at the City’s office; will be attended by up to three (3) Murraysmith team members. 2. Murraysmith shall apply a Washington Professional Engineer’s stamp with signature and date on the final bid-ready edition of the design plans and specifications. 3. Final bid packages for 2020 and 2021 will include two schedules, one for utility improvements and another for pavement preservation. Task 401 – Preliminary Design for Smokey Point Blvd This task will include City coordination and development of SPB preliminary design documents to approximately 30% design completion level. Elements of this task will include the following. 401.1 Preliminary Design (30%) – Pavement Preservation 1. Pavement Preservation and Curb Ramp Plans (30% Design Completion Level) – Using the project information gathered in the previous tasks, prepare preliminary design drawings to the 30% design completion level. The preliminary drawings will show plan views with hatching to indicate pavement preservation needs, proposed curb ramp replacement types referencing two (2) project specific typical curb ramp details and WSDOT standard plans. The typical curb ramp details will be included with the submittal. Channelization, traffic control, and remaining details will be deferred until the 90% design. 2. Engineer’s Opinion of Probable Construction Cost – A preliminary engineer’s opinion of probable construction cost, to 30% design completion level, will be developed for the pavement preservation and curb ramp improvements and include a schedule of estimated quantities, current unit prices, and total preliminary construction cost. Murraysmith Deliverables 1. SPB 30% preliminary plans, at half size (11x17), will be prepared and submitted to the City in electronic format (PDF) for review and comment. 2. SPB Engineer’s Opinion of Probable Construction Cost in electronic format (PDF) for review and comment. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 12 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx City Responsibilities 1. City will send Murraysmith survey basemapping for design and plan development. 2. Complete review of the preliminary design drawings, engineer’s opinion of probable construction cost and all supporting documentation and provide one compiled written set of comments prior to the 30% review meeting. 3. The City will perform field measurements to calculate the necessary length for each curb ramp. The City will provide ramp lengths to Murraysmith for incorporation into the 90% design plans. Assumptions 1. Pavement preservation needs will be defined by the City and are anticipated to include 2- inch overlay with taper grind and full depth asphalt replacement (not including subgrade material) in select locations. 2. Plan sheets will be developed using City provided survey. 3. Plans will be developed at 1 inches = 30 feet scale in AutoCAD electronic format. 4. Curb and sidewalk improvements beyond the curb ramp limits are not included in this scope of services. 5. Utility improvements are limited to adjusting castings to grade and relocating catch basins as necessary for the curb ramp improvements. 6. City review period is assumed to be 2 weeks. 7. Review comments will be received in a complete, single submittal. 8. The complete Project Contract Document packages (front end, specifications, appendices, etc.) will not be prepared for the preliminary design phase. 9. The curb ramp replacements will occur at the locations listed in the Project Background, at the beginning of this scope of services. 10. Curb ramp typical details will include sufficient detail for quantity take-off and initial field layout purposes; generally, basic ramp dimensions and type. It is assumed final ramp limits will be field verified during construction based on measurement of formwork and that no right-of-way will be required. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 13 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx Task 402 – Final Design for Smokey Point Blvd (90% Design Completion Level) This task will include coordination with City staff and development of SPB 90 percent design plans, specifications and engineer’s opinion of probable construction cost for City review. Elements of this task will include the following. 402.1 Final Design (90%) – Pavement Preservation 1. The 30% Review and Site Visit with City Staff – Prepare for and attend 30% design review meeting to discuss final design development for the pavement preservation and curb ramp improvements. Prepare meeting agenda and meeting summary (draft and final). Following review meeting, perform a site visit with the City to review pavement preservation and curb ramps improvements and confirm utility locations and adjustment needs. 2. Plans, Specifications and Estimate – 90% Design Completion Level a. Preliminary design drawings (30% design completion level) will be revised and further developed to incorporate comments from the City’s review of the preliminary design. The 90% design will include channelization, temporary traffic control and pedestrian access routes, project specific details, and City standard details. b. Murraysmith will prepare technical specifications and appendices to support the design and to be included in the project Contract Documents. Specifications will be prepared based on the City’s standard special provisions to the most current WSDOT Standard Specifications. The City's front-end specifications will be reviewed for consistency between technical specifications and contractual documents. c. The engineer’s opinion of probable construction cost (30% design completion level) will be revised per the design revisions and will include a schedule of estimated quantities, current unit prices, and total construction cost. Develop engineer’s opinion of probable construction cost estimate to approximately the 90% design completion level. d. Submit 90% design package, including near complete plan set, specifications, and engineer’s opinion of probable construction cost to the City for final review and comment. Murraysmith Deliverables 1. SPB 30% design review meeting and site visit with the City to review pavement preservation, curb ramp improvement, and utility adjustment information, questions, and comments necessary to advance the design to 90%. 2. Meeting agenda and summary (draft and final). City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 14 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx 3. SPB 90% plans at half size (11x17), specifications and engineer’s opinion of probable construction cost will be prepared and submitted to the City in electronic format (PDF and Word) for review and comment. City Responsibilities 1. Coordinate with project team, assist with scheduling the meeting, and attend the meeting. 2. Review meeting agenda, meeting summary, and provide comments to Murraysmith. 3. Determine the necessary lengths for each curb ramp and provide lengths to Murraysmith for incorporation into the 90% design completion plans. 4. Prepare and provide electronic files, and periodic updates, of text, forms, schedules and other components of the contract documents, including preferred “front-end” sections. 5. City to provide AutoCAD drawings of standard details to be incorporated into the Contract Plans. 6. Complete technical review of the 90% design completion submittal and provide one compiled written set of comments. 7. City will be responsible for preparing permits, easements and coordinating project elements with key stakeholders, franchise utilities, and public as affected by the project. Assumptions 1. The SPB 30% review meeting, at the City’s office, will be attended by up to three (3) Murraysmith team members. 2. The SPB site visit will be performed immediately after the 30% review meeting and will be attended by up to two (2) Murraysmith team members. 3. Murraysmith will use the WSDOT LAG Manual, 4-Year Utility Improvement & Pavement Preservation Program – Year 2019 and 67th Ave Pavement Preservation contract provisions as the basis of the specification and design development for this project. The special provisions will be updated to reference the 2020 WSDOT Standard Specifications. 4. City review period is assumed to be 2 weeks. 5. Review comments will be received in a complete, single submittal. 6. Contractor shall be responsible for the development of erosion control plans. 7. No Critical Areas Study is required. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 15 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx 8. Design plans are anticipated to include up to 23 sheets as indicated in the preliminary drawing list included with this scope of work. 9. City standard details will be included in the Contract Plans, not in the Contract Provision Appendices. Task 403 – Final Design for Smokey Point Blvd (Signed Bid Package ) This task will include development of Smokey Point Blvd. final bid ready plans, specifications and engineer’s opinion of probable construction cost. Final bid ready plans will incorporate all WSDOT and City review comments and will be suitable for bidding. Elements of this task will include the following. 403.1 Final Design (Signed Bid Package) – Pavement Preservation 1. The 90% Review and Coordination Meeting with City Staff – Prepare for and attend 90% design review meetings with City engineering and operations staff to discuss review comments and gather input on key issues related to pavement preservation and curb ramp improvements. Prepare meeting agenda and meeting summary (draft and final). 2. Final Bid Ready Plans and Specifications a. The 90% design package will be revised to incorporate all WSDOT and City review comments. Develop design plans, specifications and engineer’s opinion of probable construction cost that are ready for bidding. Revise bid proposal quantities to reflect a bid-ready design package. b. Submit stamped and signed bid-ready Contract Documents to the City for distribution. Murraysmith Deliverables 1. SPB 90% design review meeting to discuss pavement preservation, curb ramp improvement, and utility adjustment information, questions, and comments necessary to advance the design to bid ready. 2. Meeting agenda and summary (draft and final). 3. Final stamped and signed plans at half size (11x17) and full size (22x34), specifications, and engineer’s opinion of probable construction cost will be prepared and submitted to the City in electronic format (PDF and Word). City Responsibilities 1. Coordinate with project team, assist with scheduling the meeting, and attend the meeting. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 16 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx 2. Review meeting agenda, meeting summary, and provide comments to Murraysmith. 3. City to coordinate and submit bid-ready contract documents to SolicitBid or similar service. Assumptions 1. One (1) 90% review meeting will be attended by up to three Murraysmith team members. 2. Murraysmith shall apply a Washington Professional Engineer’s stamp with signature and date on the final bid-ready edition of the design plans and specifications. Task 404 – Federal Funding Related Coordination Murraysmith will coordinate with WSDOT to adhere to federal funding requirements for the Plans, Specifications, and Estimates LAG Project Development Checklist elements. 404.1 WSDOT Submittals and Coordination 1. Submit the following Plans, Specifications, and Estimates to WSDOT for review and project record in accordance with federal funding requirements: a. 30% preliminary design plans and engineer’s opinion of probable construction cost b. 90% design completion level plans, specifications and estimate c. Final stamped, signed and dated plans, specifications and estimate 2. Coordinate with WSDOT staff as required and provide written responses to comments received from WSDOT’s review of the documents. City Responsibilities 1. The City will be responsible for satisfying the remaining requirements identified in the LAG, including but not limited to developing and submitting the Environmental Processes Categorical Exclusion (CE). 2. The City will be responsible for WSDOT coordination related to LAG requirements beyond the Plans, Specifications and Estimates items identified in 405.1. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 17 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx Tasks 501 & 502 – Bidding Assistance Bidding assistance services related to 2020-2021 UPP will be performed under Task 501. Bidding assistance services related to SPB will be performed under Task 502. This task will include supporting the City on an as-needed basis in providing assistance during bidding of the projects. 501 & 502.1 Bidder Inquiries With direction from the City, respond to questions from bidders, subcontractors, equipment suppliers and other vendors regarding the project plans and specifications. Maintain a written record of communications during bidding process. 501 & 502.2 Addenda Assist the City in the preparation of any addenda as necessary to clarify the contract documents. Murraysmith Deliverables 1. Written responses to bidder’s questions as required. 2. Draft addenda as required for the City to distribute to plan holders. City Responsibilities 1. The City will be responsible for tasks associated with printing bid documents, document distribution, bid advertisement, addenda distribution, plan holder administration, bid evaluation, bid tabulation, etc. Assumptions 1. Murraysmith’s support services during bidding will be performed up to the extent of the fee estimate. 2. Up to nine (9) responses to bidder inquiries will be prepared for the City. 3. Up to six (6) draft addenda will be prepared for the City. City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 18 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx Preliminary Estimated Schedule Murraysmith shall begin work immediately upon receipt of Notice to Proceed from the City. Murraysmith will proceed according to the preliminary estimated schedule shown below, however the schedule may change due to design collaboration efforts with the City. Factors beyond Murraysmith’s control may also require schedule modifications. 2020 Utility Improvement & Pavement Preservation Project 30% Review Meeting & Site Visit January 2020 90% Complete Submittal January 2020 – March 2020 Bid-Ready Documents Submittal April – May 2020 Bidding and Award May – June 2020 Construction July – September 2020 2021 Utility Improvement & Pavement Preservation Project 30% Review Meeting & Site Visit October 2020 90% Complete Submittal November – December 2020 Bid-Ready Documents Submittal January – February 2021 Bidding and Award March – April 2021 Construction May – August 2021 Smokey Point Blvd Pavement Preservation Project Preliminary Design (30%) Submittal June – July 2020 90% Complete Submittal August – October 2020 WSDOT Review of 90% Design November – December 2020 Bid-Ready Documents Submittal January – February 2021 Bidding and Award March – April 2021 Construction May – August 2021 City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 19 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx Preliminary Drawing Lists 2020 Utility Improvement & Pavement Preservation Project Sheet Drawing Name 1 G1 Title Sheet, Vicinity Maps and Drawing Index 2 G2 Abbreviations and Legends 3 G3 General Notes 4 U1 Utility Improvements Sheet Layout 5 U2 Utility Improvements-1 6 U3 Utility Improvements-2 7 U4 Utility Improvements-3 8 U5 Utility Improvements-4 9 U6 Utility Improvements-5 10 U7 Utility Improvements-6 11 U8 Utility Improvements-7 12 UD1 Water Meter Matrix 13 UD2 Utility Details-1 14 UD3 Utility Details-2 15 P1 Pavement Preservation Sheet Layout 16 P2 Pavement Preservation-1 17 P3 Pavement Preservation-2 18 P4 Pavement Preservation-3 19 P5 Pavement Preservation-4 20 P6 Pavement Preservation-5 21 P7 Pavement Preservation-6 22 P8 Pavement Preservation-7 23 P9 Pavement Preservation-8 24 P10 Pavement Preservation-9 25 P11 Pavement Preservation-10 26 PD1 Pavement Details-1 27 PD2 Pavement Details-2 28 PD3 Pavement Details-3 29 PD4 Pavement Details-4 30 CH1 Channelization Plan-1 31 CH2 Channelization Plan-2 32 CH3 Channelization Plan-3 City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 20 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx 2021 Utility Improvement & Pavement Preservation Project Sheet Drawing Name 1 G1 Title Sheet, Vicinity Maps and Drawing Index 2 G2 Abbreviations and Legends 3 G3 General Notes 4 U1 Utility Improvements Sheet Layout 5 U2 Utility Improvements-1 6 U3 Utility Improvements-2 7 U4 Utility Improvements-3 8 U5 Utility Improvements-4 9 U6 Utility Improvements-5 10 U7 Utility Improvements-6 11 UD1 Water Meter Matrix 12 UD2 Utility Details-1 13 UD3 Utility Details-2 14 P1 Pavement Preservation Sheet Layout 15 P2 Pavement Preservation-1 16 P3 Pavement Preservation-2 17 P4 Pavement Preservation-3 18 PD1 Pavement Details-1 19 PD2 Pavement Details-2 20 PD3 Pavement Details-3 21 PD4 Pavement Details-4 22 CH1 Channelization Plan-1 23 CH2 Channelization Plan-2 24 CH3 Channelization Plan-3 City of Arlington MURRAYSMITH Utility Imp. & Pavement Pres. Project November 2019 2020-2021 and Smokey Point Blvd - 21 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 SPB_Scope - 20191115.docx Smokey Point Blvd Pavement Preservation Project Sheet Drawing Name 1 G1 Title Sheet, Vicinity Maps and Drawing Index 2 G2 Abbreviations and Legends 3 G3 General Notes 4 P1 Pavement Preservation-1 5 P2 Pavement Preservation-2 6 P3 Pavement Preservation-3 7 PD1 Pavement Details-1 8 PD2 Pavement Details-2 9 PD3 Pavement Details-3 10 PD4 Pavement Details-4 11 CH1 Channelization Plan-1 12 CH2 Channelization Plan-2 13 CH3 Channelization Plan-3 14 TC1 Traffic Control Plan-1 Phase 1 15 TC2 Traffic Control Plan-2 Phase 1 16 TC3 Traffic Control Plan-3 Phase 1 17 TC4 Traffic Control Plan-4 Phase 2 18 TC5 Traffic Control Plan-5 Phase 2 19 TC6 Traffic Control Plan-6 Phase 2 20 TC7 Traffic Control Plan-7 Pedestrian 21 TC8 Traffic Control Plan-8 Pedestrian 22 TC9 Traffic Control Plan-9 Pedestrian 23 TC10 Traffic Control Plan-10 Pedestrian EXHIBIT A Utility Improvement & Pavement Preservation Project - 2020-2021 and Smokey Point Blvd CITY OF ARLINGTON PROPOSED FEE ESTIMATE ESTIMATED FEES Principal Engineer II Professional Engineer IX Professional Engineer VI Engineering Designer II Engineering Designer I Technician IV Administrative II Administrative I Hours Labor Expenses Total GEC NPH JLTA SEO NCB HCM BG IR Task 101 - Project Management for 2020 & 2021 Task 101.1 - Project Status Reporting 20 20 991$ -$ 991$ Task 101.2 - Staff Management 10 24 34 1,783$ -$ 1,783$ Task 101.3 - Invoices and Budget Oversight 6 15 10 31 1,401$ -$ 1,401$ Task 101.4 - Project Schedule 2 6 8 416$ -$ 416$ Task 101.5 - Quality Assurance/Quality Control (QA/QC)20 20 40 2,537$ 20$ 2,557$ Task 101.6 - Project Management Meetings 2 3 5 267$ 50$ 317$ Task 101 Subtotal 20 40 68 0 0 0 10 0 138 7,396$ 70$ 7,466$ Task 102 - Project Management for Smokey Point Blvd Task 102.1 - Project Status Reporting 16 16 793$ -$ 793$ Task 102.2 - Staff Management 8 21 29 1,515$ -$ 1,515$ Task 102.3 - Invoices and Budget Oversight 3 11 7 21 935$ -$ 935$ Task 102.4 - Project Schedule 2 4 6 317$ -$ 317$ Task 102.5 - Quality Assurance/Quality Control (QA/QC)16 16 1,080$ 20$ 1,100$ Task 102.6 - Project Management Meetings 2 3 5 267$ 50$ 317$ Task 102 Subtotal 16 15 55 0 0 0 7 0 93 4,907$ 70$ 4,977$ Task 201 - Data Collection and Utility Coordination for 2020 & 2021 Task 201.1 - Data Request List 1 3 4 8 274$ -$ 274$ Task 201.2 - Review Data and Information 4 12 24 40 1,342$ -$ 1,342$ Task 201.3 - Utility Coordination and Analysis 3 6 12 21 721$ -$ 721$ Task 201 Subtotal 0 0 8 21 40 0 0 0 69 2,337$ -$ 2,337$ Task 202 - Data Collection and Utility Coordination for Smokey Point Blvd Task 202.1 - Data Request List 1 1 2 4 145$ -$ 145$ Task 202.2 - Review Data and Information 2 6 12 20 671$ -$ 671$ Task 202.3 - Utility Coordination and Analysis 1 2 3 6 209$ -$ 209$ Task 202 Subtotal 0 0 4 9 17 0 0 0 30 1,025$ -$ 1,025$ Task 301 - Final Design for 2020 & 2021 (90% Design Completion Level) Task 301.1 - Final Design (90%) - Utility Improvements Task 301.1.1 - 2020 Task 301.1.1.1 - 30% Review and Site Visit with City Staff 2 6 10 18 754$ 50$ 804$ Task 301.1.1.2 - Plans, Specifications and Estimate 30 65 130 60 4 289 10,283$ 1,080$ 11,363$ Task 301.1.2 - 2021 Task 301.1.2.1 - 30% Review and Site Visit with City Staff 2 6 10 18 754$ 50$ 804$ Task 301.1.2.2 - Plans, Specifications and Estimate 28 60 120 56 4 268 9,540$ 1,008$ 10,548$ Task 301.2 - Final Design (90%) - Pavement Preservation Task 301.2.1 - 2020 Task 301.2.1.1 - 30% Review and Site Visit with City Staff 2 6 10 18 754$ 50$ 804$ Task 301.2.1.2 - Plans, Specifications and Estimate 30 65 130 60 4 289 10,283$ 1,080$ 11,363$ Task 301.2.2 - 2021 Task 301.2.2.1 - 30% Review and Site Visit with City Staff 2 6 10 18 754$ 50$ 804$ Task 301.2.2.2 - Plans, Specifications and Estimate 20 40 80 40 4 184 6,569$ 720$ 7,289$ Task 301 Subtotal 0 8 132 270 460 216 0 16 1102 39,691$ 4,088$ 43,779$ Task 302 - Final Design for 2020 & 2021 (Signed Bid Package) Task 302.1 - Final Design (Signed Bid Package) - Utility Improvement Task 302.1.1 - 2020 Task 302.1.1.1 - 90% Review and Coordination Meeting with City Staff 2 4 8 14 587$ 50$ 637$ Task 302.1.1.2 - Plans, Specifications and Estimate 14 30 60 24 3 131 4,626$ 432$ 5,058$ Task 302.1.2 - 2021 Task 302.1.2.1 - 90% Review and Coordination Meeting with City Staff 2 4 8 14 587$ 50$ 637$ Task 302.1.2.2 - Plans, Specifications and Estimate 12 28 56 22 3 121 4,253$ 446$ 4,699$ Task 302.2 - Final Design (Signed Bid Package) - Pavement Preservation Task 302.2.1 - 2020 Task 302.2.1.1 - 90% Review and Coordination Meeting with City Staff 2 4 8 14 587$ 50$ 637$ Task 302.2.1.2 - Plans, Specifications and Estimate 14 30 60 24 3 131 4,626$ 432$ 5,058$ Task 302.2.2 - 2021 Task 302.2.2.1 - 90% Review and Coordination Meeting with City Staff 2 4 8 14 587$ 50$ 637$ Task 302.2.2.2 - Plans, Specifications and Estimate 8 18 36 16 3 81 2,850$ 288$ 3,138$ Task 302 Subtotal 0 8 64 138 212 86 0 12 520 18,704$ 1,798$ 20,502$ City of Arlington November 2019 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 & SPB_Fee Est - 20191115 Murraysmith Utility Improvement & Pavement Preservation Project – 2020-2021 and Smokey Point Blvd. Page 1 EXHIBIT A Utility Improvement & Pavement Preservation Project - 2020-2021 and Smokey Point Blvd CITY OF ARLINGTON PROPOSED FEE ESTIMATE ESTIMATED FEES Principal Engineer II Professional Engineer IX Professional Engineer VI Engineering Designer II Engineering Designer I Technician IV Administrative II Administrative I Hours Labor Expenses Total GEC NPH JLTA SEO NCB HCM BG IR Task 401 - Pavement Preservation & Preliminary Design for Smokey Point Blvd Task 401.1 - Preliminary Design (30%) - Pavement Preservation Task 401.1.1 - Plans (30% Completion Level)8 20 40 30 98 3,557$ 540$ 4,097$ Task 401.1.2 - Engineer's Opinion of Probable Construction Cost 2 4 8 14 480$ -$ 480$ Task 401 Subtotal 0 0 10 24 48 30 0 0 112 4,038$ 540$ 4,578$ Task 402 - Final Design for Smokey Point Blvd (90% Design Completion Level) Task 402.1 - Final Design (90%) - Pavement Preservation Task 402.1.1 - 30% Review and Site Visit with City Staff 4 6 12 22 973$ 50$ 1,023$ Task 402.1.2 - Plans, Specifications and Estimate (90%)20 40 80 68 4 212 7,740$ 1,224$ 8,964$ Task 402 Subtotal 4 0 26 52 80 68 0 4 234 8,712$ 1,274$ 9,986$ Task 403 - Final Design for Smokey Point Blvd (Signed Bid Package) Task 403.1 - Final Design (Signed Bid Package) - Pavement Preservation Task 403.1.1 - 90% Review and Coordination Meeting with City Staff 4 6 12 22 973$ 50$ 1,023$ Task 403.1.2 - Plans, Specifications and Estimate 12 24 50 48 3 137 5,020$ 864$ 5,884$ Task 403 Subtotal 4 0 18 36 50 48 0 3 159 5,993$ 914$ 6,907$ Task 404 - Federal Funding Related Coordination Task 404.1 - WSDOT Submittals and Coordination 6 12 18 703$ -$ 703$ Task 404 Subtotal 0 0 6 12 0 0 0 0 18 703$ -$ 703$ Task 501 - Bidding Assistance for 2020 & 2021 Task 501.1 - Bidder Inquiries Task 501.1.1 - 2020 2 6 2 10 363$ -$ 363$ Task 501.1.2 - 2021 2 6 2 10 363$ -$ 363$ Task 501.2 - Addenda Task 501.2.1 - 2020 2 4 4 2 2 14 487$ 36$ 523$ Task 501.2.2 - 2021 2 4 4 2 2 14 487$ 36$ 523$ Task 501 Subtotal 0 0 8 20 12 4 0 4 48 1,701$ 72$ 1,773$ Task 502 - Bidding Assistance for Smokey Point Blvd Task 502.1 - Bidder Inquiries 2 6 2 10 363$ -$ 363$ Task 502.2 - Addenda 2 4 4 2 2 14 487$ 36$ 523$ Task 502 Subtotal 0 0 4 10 6 2 0 2 24 850$ 36$ 886$ TOTAL - ALL TASKS 44 71 403 592 925 454 17 41 2547 96,056$ 8,862$ 104,918$ $2,970 $4,216 $19,967 $19,998 $28,462 $18,985 $513 $945 $ 96,056 $8,991 $12,762 $60,447 $60,542 $86,164 $57,476 $1,554 $2,861 $ 290,797 $10,070 $14,293 $67,701 $67,807 $96,504 $64,373 $1,740 $3,204 $ 325,693 $ 8,862 $ 334,555 $ 13,028 $ 13,028 $ 347,582 Labor Expenses Total 2020 - 2021 UPP:$246,234 $6,028 $252,262 Smokey Point Blvd:$92,486 $2,834 $95,320 Total Fee Total Labor Cost (Overhead on DSC), 202.74% Subtotal Direct Salary Cost (DSC) Total Fee (Total Labor Cost), 12% Profit plus Expenses 4% Murraysmith Labor Rate Adjustment (majority of work performed in 2020) City of Arlington November 2019 G:\PDX_BD\Clients\Arlington, WA\2020-2021 Utility Imp & Pavt Pres\Scope-Fee-Contract\Exh A - UPP 2020-2021 & SPB_Fee Est - 20191115 Murraysmith Utility Improvement & Pavement Preservation Project – 2020-2021 and Smokey Point Blvd. Page 2 City of Arlington Council Agenda Bill Item: NB #3 Attachment F Scope of Work and Fee from SCJ Alliance for Island Crossing Roundabout Design - Island Crossing Roundabout Conceptual Plan DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: $268,025.00 BUDGET CATEGORY: Transportation Improvement Fund BUDGETED AMOUNT: $257,000 Budgeted 2020 (amendment will be done after final costs are known due to expedited schedule of this project) LEGAL REVIEW: DESCRIPTION: Staff is requesting to enter into contract with SCJ Alliance for design work on the roundabout for the Island Crossing intersection near the Pilot Truck stop. HISTORY: In 2011, SCJ was hired by the Stillaguamish Tribe to plan a roundabout in Island Crossing at the SR-530 and Smokey Point Blvd (SPB) Intersection. Following extensive growth in vehicle traffic on SR-530, the City contracted with SCJ in Feb 2019 to design a channelization plan and temporary signal for the SR-530 and SPB intersection; this temporary signal will provide safe vehicle movement while concerned parties continue working toward a permanent solution. The City of Arlington, Snohomish County and the Stillaguamish Tribe of Indians have partnered together to work with WSDOT to construct a roundabout at this intersection; the City of Arlington is taking the lead SR 530/Smokey Pt Blvd Intersection Improvement Project 11/18/2019 Exhibit A - Scope of Work Page 1 of 14 EXHIBIT A DRAFT - SCOPE OF WORK SR 530 / Smokey Point Blvd Intersection Improvement Project Preliminary and Final Design For City of Arlington Prepared for: James Kelly, PE Prepared By: Dan Ireland PE, Principal Date prepared: November 18, 2019 Overview This project will provide preliminary/final design engineering and environmental services associated with the roadway improvements to SR 530 and Smokey Point Boulevard. The Triangle Area is bounded by SR 530 to the north and Smokey Point Boulevard Roadway to the east and west, and lies within a portion of the city limits of Arlington (City) to the west and south, and Snohomish County (SNOCO) to the north. The scope of work includes a roundabout intersection design that includes the realignment of Smokey Point Boulevard (east spur) and also provide access to property north of SR 530 owned by the Tribe. Included is the preparation of preliminary and final contract documents for the intersection and roadway improvements, preparing and obtaining approval for environmental documents and permit applications, and coordination with utility companies for any relocation of dry utilities (power and communications). It is the City’s desire to move the design approval expeditiously as quickly as possible. The Washington State Department of Transportation (WSDOT) typically requires an Intersection Control Evaluation (ICE) in accordance with the WSDOT Design Manual Chapter 1300. It is understood the City has had preliminary discussions with WSDOT regarding the appropriate intersection control treatment for the realignment of Smokey Point Boulevard onto SR 530 and was receptive to a roundabout. City staff will be leading all negotiations with the Tribe for properties and rights of access. This estimate and task items is based upon the project receiving no federal funding. 11/18/2019 Page 2 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work Phase 1 Project Management This phase includes tasks to plan, manage, and administer the work; attend project meetings provide quality assurance/quality control. Task 1 Management 1) Overall Management: Manage the project by directing and supervising staff and reviewing work for the duration of the project. This management is for the overall work rather than specific tasks. 2) Schedule and Budget: Develop a critical path project schedule to match the scope of work. Identify task durations, predecessors, Agency reviews, deliverables, and milestones. Review and update the schedule on a monthly basis. Monitor earned value and actual costs on a bi-monthly basis. 3) Coordination: Coordinate with other consultants hired by the City (e.g. geotechnical, wetland, surveyors, etc.). Task 2 Administration 1) Progress Reports: Prepare and submit a monthly progress report. Progress reports will show: (1) prior work performed, (2) current work planned, (3) schedule and budget status (including a 3-line earned value chart), (4) a summary of scope changes/added value, and (5) items needed from the City or others. 2) Progress Billings: Prepare a monthly progress bill with monthly progress reports attached. 3) Subcontractor Contracting: Coordination with subcontractors on project contracting and billing. Understanding · Project management will be provided through 2020 (over 12 months), and the estimated number of meetings and project coordination is reflected in the budget. · Progress billings will be submitted monthly. · Timelines and milestones will be outlined in a master schedule using Microsoft Project. Deliverables · Bi-Monthly (Every 2 weeks) Progress Report · Progress billings submitted monthly · MS Project schedule/updates · Miscellaneous correspondence 11/18/2019 Page 3 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work Phase 2 Project Meetings To keep the project moving at an accelerated rate, SCJ will push for in person and remote meetings at a set frequency with each major stakeholder (City, Tribe, County, WSDOT). We will be efficient with our methodology by using online formats when appropriate. Meeting for the following phases in this scope of work are included and are specifically identified under Phase 2 tasks. Meeting summaries are included. Task 1 City Meetings 1) City Management Meetings: The number of meetings is based on meeting an average of one time a month within a 12-month duration. We estimate that these meeting will be a conference call with a shared web screen. In person meetings will be conducted in the following meetings listed below. (12 meetings) These meetings include participation with WSDOT, the Tribe, and SNOCO. The City will also be participants in these meetings and are separate from meetings identified under Task 1. 2) Channelization Review Meeting: This is a WSDOT required meeting to start the roundabout geometric phase. The meeting will review initial channelization with AutoTurn exhibits. This meeting will be one of the first meetings and will occur during Phase 3. 3) Traffic Forecast Meeting: Meet with the CITY, WSDOT, SNOCO and the Tribe to discuss the applicability of volume forecasts to the SR 530 Smokey Point Boulevard Intersection project. This meeting will occur during Phase 3. 4) ICE Meeting: Meet with WSDOT to review the draft traffic analysis under Phase 3. Confirm alternative methods for inclusion in the alternatives analysis and right-sized approach to ICE report. 5) Agency Review Meetings: Attend up to four (4) other meetings with WSDOT, SNOCO, Tribe, and the CITY for the purpose of discussions reviews comments during preliminary and final design. 6) Public Utility Company Meetings: Meet with the public utility companies up to two (2) times to provide project awareness and to access potential conflicts and impacts. A second meeting will be conducted for final coordination efforts and notification. Task 2 Meeting Preparation and Summaries 1) Meeting Preparation and Summaries: Prepare meeting agendas and summaries for each meeting identified under Tasks 1 and 2, twenty (20) meetings total. Deliverables · Meeting Agendas and Summaries Phase 3 Intersection Control Evaluation (ICE) This phase consists of an alternatives analysis to determine the preferred method for intersection control at SR 530 and Smokey Point Boulevard, and preparation of an Intersection Control Evaluation technical memorandum to document the alternatives analysis work. 11/18/2019 Page 4 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work Task 1 Traffic Analysis 1) Data Review: Collect and review available traffic volume forecasts prepared. 2) Forecast Meetings: Confirm with the CITY, WSDOT, and the Tribe time to discuss the applicability of volume forecasts to the project (see meeting Phase 2, Task 1). 3) Traffic Volume Forecasts: Based on meetings with the key stakeholders prepare a technical memorandum for inclusion in the Intersection Control Evaluation Report. The memorandum will document the basis for traffic volume forecasts at the intersection for AM and PM peak periods. 4) Operational Analysis: Prepare intersection operational analysis for current year, interim horizon and design year horizon with existing intersection geometry and control. Prepare design year horizon intersection analysis for proposed intersection geometry and control. The following intersections types will be included: · Existing (as is) · Traffic Signal · Roundabout (may include a bypass lane) Prepare a technical memorandum describing the operational analysis methods and results for inclusion in the Intersection Control Evaluation Report. 5) Signal Warrant Analysis: The recently approved ICE for the SR530/Smokey Point Blvd will be the basis of the signal warrant required for the Roundabout ICE. Task 2 Alternatives Analysis 1) ICE Meeting: Meet with the Tribe, CITY and WSDOT Northwest Region to review the traffic analysis performed under Task 1 (see meeting Phase 2, Task 1). 2) Intersection Layout: SCJ will reconfirm geometric design used for the 2014 conceptual layout. This will reconfirm footprint and repair 20-scale drawings to a preliminary Channelization Plan for Approval level to illustrate the alternative designs. 3) Environmental Scan: Conduct a site visit to evaluate the project considering anticipated SEPA documentation and permitting requirements. Identify the appropriate level of SEPA documentation and the environmental permits required. Prepare a technical memorandum documenting environmental opportunities and constraints. 4) Alternative Evaluation: Compare alternatives using the following criteria: · Operations – delay, level of service, queuing · Right of way impacts · Environmental impacts · Access management/property access · Accommodation of bicycles and pedestrians · Cost 5) Prepare an Intersection Control Evaluation Report based on WSDOT Design Manual Chapter 1300 using the data and work performed under this Phase 30. Sections will include: 11/18/2019 Page 5 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work · Existing Conditions · Delay Analysis · Operational Considerations · Benefit/Cost Analysis · Bicycle/Pedestrian Facilities · Alternatives Analysis Summary · Public Involvement · Identification of the recommended intersection design alternative · Traffic volume forecasting (appendix) · Signal warrant analysis (appendix) · Operational analysis methodology (appendix) Include appendices for technical memorandums prepared for traffic volume forecasting, operations analysis, and signal warrant analysis. Understanding · Task 1 does not include work to refine and/or adjust existing travel demand models. · Traffic counts from Temporary Traffic Signal ICE will be usable for report. If additional are required, an amendment to this contract will be required to gain additional data. · Design year is 2040 per WSDOT. · City will provide new traffic data counts and projections. Deliverables · Technical memorandum documenting the environmental scan · Intersection Control Evaluation Report Phase 4 Preliminary Engineering It is assumed that the preferred intersection control treatment will be a roundabout intersection similar to that shown on the attached exhibit. The object of this phase is to prepare preliminary roadway, drainage, roundabout, channelization and grading designs to a level of enough detail to establish the basis for final design and project footprint. Task 1 Preliminary Design The preliminary design phase will be run 1) Base Map: SCJ will continue with the topographic survey base map developed from 2014 by Axis Surveying. If additional survey is required due to site changes, SCJ will acquire an amendment from Axis Surveying to collect additional topographic data and merge it with the existing surface. 2) Site Visit: Walk the site and provide photo documentation of the project. Verify base map identified in (1). 3) Preliminary Layout: Update the concept roundabout to discuss with the CITY and WSDOT staff. Concept shall include: 11/18/2019 Page 6 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work · Lane Widths · Entry and Exit angles and radii · Taper Lengths and queuing for all entry approaches · Splitter Island Design · Bicycle and Pedestrian amenities · Existing roadway alignments, topography and known environmental constraints 4) Design Vehicle Analysis: Re-confirm the design vehicle for each leg of the intersection and provide truck turning movements through preliminary RAB layout. 5) Preliminary Grading: Prepare a preliminary grading concept identifying proposed roadway, roundabout grades as well as catch slopes and approximate earthwork quantities. 6) Smokey Point Boulevard Realignment Design: establish a horizontal centerline and vertical alignment for the realignment of Smokey Point Boulevard. Identify catch slopes and determine right-of-way requirements. 7) 27th Avenue Realignment Design: establish a horizontal centerline and vertical alignment for the realignment of 27th Avenue owned by Snohomish County. Identify catch slopes and determine right-of-way requirements. Task 2 Preliminary Right of Way Plan: 1) Prepare a preliminary right of way plan identifying existing and required right of way impacts. Plan shall include right of way dedications necessary for all grading activities and proposed stormwater facilities. 2) Coordination between SCJ and Right of Way consultant. Task 3 Summary of Design: 1) Prepare a Summary of Design memorandum which shall contain a compilation and summary of key decisions and results of each task completed as part of the preliminary design effort. WSDOT’s Summary of Design packet for Local Programs Reviewed Projects on State Route. Task 4 Preliminary Lighting: 1) Prepare preliminary lighting plan. Includes lighting calculations using AGI32 software. Task 5 Preliminary Utility Plan 1) Identify all private utility stakeholders 2) Setup a plan sheet to identify joint utility trench alignments for coordination for power, telephone, and fiber utilities. Other utilities (water, sewer, gas) will be designed by others or can be included into this scope of work by an amendment. 3) Coordinate infrastructure sizes and number of conduits. The contract plans developed by SCJ will identify the conduit schedule and vaults to be placed by the contractor. Fiber and power lines will be designed, detailed, and installed by the utility owner. 11/18/2019 Page 7 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work Task 6 Intersection Channelization Plan for Approval The following is the content required to achieve an approved WSDOT Intersection Channelization Plan. These plan sheets are not the same as construction document drawings. These plans are in a different format and identify the basis of geometric design for WSDOT approval. This approval allows SCJ to confirm the footprint of the design and begin construction documents. 1) Roundabout Geometric Data: Prepare the following for submittal: · Identify approach design speeds for all approach legs, per the conceptual RAB review meeting. · Identify the design vehicle for all approach legs, per the conceptual RAB review meeting. · Prepare a table summarizing the roundabout design details, including inscribed diameter, central island diameter, truck apron width, fastest path (radius and speed) for each approach, and super elevation of the circulating roadway. · Provide detailed drawings showing the fastest paths for each movement. · Provide a table summarizing stopping and intersection sight distance on each leg. · Provide auto turn paths showing design vehicle, WB-67 and largest oversize vehicle movements. 2) Splitter Island Details: Prepare detailed drawings of the splitter geometry on each leg of the intersection. 3) Preliminary Channelization: Prepared preliminary drawings of the proposed roadway striping. This channelization includes the approach roads of Smokey Point Boulevard east and west leg. 4) Preliminary Signing: Prepare preliminary permanent signing plan. 5) Preliminary Curb Plan: Identify type of concrete curbing to be used on the RAB. 6) Central Island Design: Prepare preliminary drawings of the central island geometry. 7) Bicycle and Pedestrian Design: Prepare preliminary drawings of the bicycle and pedestrian amenities including ADA requirements. 8) Review Checklist: Prepare a WSDOT RAB review checklist. 9) Submittal #1: Submit Geometric Approval Package to WSDOT for review and comment. 10) Submittal #2: Incorporate WSDOT comments and submit second round of PFA and Geometric Approval Data for review. 11) Final Submittal: Incorporate 2nd round of WSDOT comments and resubmit final PFA and Geometric Approval Data for review and approval. Task 7 Preliminary Cost Estimate 1) Cost Estimate · Develop quantities based on the preliminary plans. 11/18/2019 Page 8 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work · Assign unit costs for quantified items and assign lump sum costs to other items based on professional judgment. · Develop a preliminary construction estimate. Understanding · A topographic base map in AutoCAD will be provided by others. · It is assumed the alternatives analysis for the intersection will determine that a RAB is the appropriate control for the intersection. · The RAB planning and design tasks will follow the prescribed WSDOT approval process outlined in Chapter 1320 of the WSDOT Design Manual. · Utility improvement plan will · Right of way services for negotiation, appraisal, review, and acquisition will be by others. · Preliminary Design of any retaining wall structures will not be required. · Preliminary stormwater design will be based either on SCS Soil Maps and knowledge of the area; or actual geotechnical investigations if completed at the time of this phase of work. · Roadway Structural Design will not be completed at this time. A standard pavement section matching the existing section of SR 530 and Smokey Point Boulevard will be assumed for the purposes of the cost estimate. Final roadway structural design will be completed by the geotechnical engineer, or surfacing depths provided by WSDOT. · Formal Right-of-Way plans will be performed by others. Deliverables · RAB PFA and Geometric Approval Package · Preliminary Design Concepts Including: o Preliminary Grading and Drainage o Preliminary Right of Way Plan o Preliminary Utility Plan o Preliminary Cost Estimate · WSDOT Summary of Design Package · Preliminary Smokey Point Boulevard Roadway plans Phase 5 Environmental Permitting Several environmental permits will be required for construction of the project to commence. The northern approach is a Snohomish County roadway. Environmental permitting effort is included under the following tasks. Task 1 State Environmental Protection Act (SEPA) 1) SEPA Permit: It is assumed the City will be the permitting authority for SEPA. A draft and final SEPA application will be prepared and submitted for approval. 2) Assist with graphic exhibits for project. 3) Comment review and responses to comments. 11/18/2019 Page 9 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work 4) Depending on feed back from the SEPA determination and responses by the public, additional environmental studies may be required outside this scope of work. Task 2 Shoreline Substantial Development 1) Shoreline Permit: The proposal lies within a rural shoreline environment and is subject to compliance with Chapter 30.44 SCC and the applicable policies and regulations. The Shoreline permit will satisfy the shoreline completeness criteria under SCC 30.44.210. A biological assessment will be prepared and as part of the permit effort. Attached to the Shoreline permit is a secondary, albeit separate, permit called a Flood Hazard Permit. A flood hazard permit will be obtained pursuant to SCC 30.65.200 and SCC 30.65.210 for work that will be taking place in the floodway fringe. SCJ will determine if there is a federal nexus for this project and a Section 7 consultation. If there is no federal nexus then a Habitat Management Plan (pursuant to SCC 30.62.110 & SCC 30.62A.460) will be submitted to outline avoidance, minimization and mitigation measures for impacts on primary association areas of ESA-listed species. Task 3 Land Disturbing Activity 1) LDA Meeting: The substantial body of guidance for Land Disturbing Activities within the Snohomish SNOCO Drainage Manual requires A Land Disturbing Activity Permit (LDA) that applies to grading and drainage for projects. The permit application is initiated through an in-person meeting with SNOCO staff. A representative from the City will be invited to the meeting (see Phase 2, Task 1). 2) SCJ will coordinate with SNOCO staff to assure that all permit approval criteria for a LDA Permit listed at 30.63B.050 (1) are met. Included with the LDA will be a Storm Water Pollution Prevention Plan (SWPPP) pursuant to SCC 30.63A and 30.63B for an erosion control certification by the SNOCO, and also an NPDES application. Task 4 DOE NOI Permit SCJ will submit to WSDOE the notice of intent for construction stormwater permit on behalf of the City. Understanding · Permit Fees are not included. The City will pay permitting fees. · NEPA requirements are not included as part of this scope due to no federal nexus. · City is the acting SEPA lead agency. · If National Marine Fisheries Service (NMFS) requires Section 7 consultation, that work will be estimated under a separate scope of work. · An Environmental Assessment (EA) or Environmental Impact Statement (EIS) will not be required. · Flood zone compensatory storage is available within the project footprint. · The re-alignment of 27th Avenue does not extend far enough north to trigger Snohomish County regulatory review. · A hazardous material or environmental justice report will not be required. 11/18/2019 Page 10 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work Deliverables · Land Disturbing Activity Permit (LDA) (includes Land Erosion Control Certification/SWPPP/NPDES) · Substantial Shoreline Development Permit (includes Flood Hazard Permit and Biological Assessment) · SEPA Permit · City will identify the compensatory property if outside the project limits and will need to be assessed if additional environmental permitting or process is required to this scope of work. Phase 6 Cultural Resources Task 1 Area of Potential Effect SCJ will develop the Area of Potential Effect (APE) identifying the project footprint and impact area. This exhibit will be submitted to WSDOT and the Tribe for initial review to determine if any further action is required. A cultural resources survey will be provided by a City selected consultant. Phase 7 Hydraulic Report The project is located within the 100-year flood plain. Stormwater management will be a critical component of the design of the roundabout and realignment of Smokey Point Boulevard. This phase includes the preparation of a drainage report and supporting design documents. Task 1 Stormwater Scoping 1) Background Data: Confirm FEMA flood zones area and impacts as it relates to the updated project footprint. Meet with WSDOT, CITY and Tribe to discuss location of stormwater treatment facility location. 2) Stormwater Modeling: Prior to beginning modeling of the proposed improvements, meet with WSDOT, CITY and Tribe to determine the appropriate criteria and modeling software to be used for the project. Once the criteria for analysis has been determined, perform a hydrologic model of the existing and proposed land use conditions for the limits of disturbance to determine the treatment and flow control requirements. Determine preliminary footprint size of water quality and flow control facilities. 3) Stormwater Layout: Prepare plan and profile sheets to a preliminary design level for the stormwater improvements. Show the plan view footprint of water quality and flow control facilities. 4) Stormwater Scoping Package: Prepare a Stormwater Scoping Package per City of Arlington Stormwater Standards, WSDOT Highway Runoff Manual Chapter 2-3.4.1 and submit to SNOCO, CITY and WSDOT for review. Revise once per SNOCO, CITY and WSDOT comments. The package will describe stormwater design, document major design decisions, and serve as a preliminary drainage report. Task 2 Final Hydraulic Report 1) Collection and Conveyance: Update collection and conveyance system to address previous comments. 11/18/2019 Page 11 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work 2) Treatment and Flow Control: Finalize the analysis design of water quality facilities and flow control facilities including landscaping. 3) Final Hydraulic Report: Prepare a Type A Hydraulic Report per the WSDOT Highway Runoff Manual, Chapter 1-3.1. Submit once for SNOCO, CITY and WSDOT review. Address comments and prepare a final hydraulic report. Understanding · Stormwater design will be based on the City or Arlington Stormwater Standards, Snohomish SNOCO Drainage Manual/ Standards, WSDOT Standard Plans, and the WSDOT Highway Runoff Manual (2014). · WSDOT will be the approving authority of the Drainage Report. Deliverables · Stormwater Scoping Package · Preliminary Stormwater Plans · Final Hydraulic Report Phase 8 Survey (Future Amendment) Task 1 Topographic Survey This task will be scoped and amended to this contract after SCJ has reevaluated the project footprint. SCJ will provide the Surveyor with an exhibit that will identify the additional areas to survey and merge with the existing surface. Task 2 Right of Way This task will be scoped and amended to the contract after the preliminary right of way impact is assessed. This task will include work required by a licensed surveyor to complete a boundary line adjustment and/or right of way delineation. Phase 9 Geotech (Future Amendment) This phase will be further described after initial design is further advanced and stormwater facilities are identified by SCJ. Phase 10 PLANS, SPECIFICATIONS & COST ESTIMATE (PS&E) Final design consists of finalizing Plans, Specifications, and Cost Estimate (PS&E) for the project and include the following design components. Task 1 Roadway Modeling 1) Horizontal Layout: Finalize the horizontal layout of SR 530 and Smokey Point Boulevard. 11/18/2019 Page 12 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work 2) Vertical Layout: Determine final centerline grade; develop final curb return profiles and intersection grading for the roundabout, detail ADA ramps, roadway intersections, and planned access points. 3) Final modification to the Roadway Corridor modeling. 4) Driveway grade modeling. 5) Curb Ramp Grading for ADA compliance. Task 2 Channelization and Signing 1) Striping: Revise pavement marking plans to incorporate any horizontal design changes. 2) Signing: Develop a signing plan to meet the requirements of the MUTCD, WSDOT and SNOCO. Identify sign type, size and location. Identify existing signs to be relocated or removed. Task 3 Roundabout Plans 1) Finalize preliminary roundabout plans and prepare associated details sheets. Task 4 Landscaping/Irrigation Plan 1) Landscaping Plan: Landscaping within the roundabout center island and behind the sidewalks approximately 200-ft down the approach legs away from the roundabout. Planting for stormwater treatment facilities is included with Hydraulic Landscaping estimate does not include sculptures or up lighting. Landscaping is for restoration of exposed slopes. 2) Irrigation Plan: Irrigation will be a permanent in ground system being fed by a water service connection identified in water line plans developed by others. Task 5 Illumination 1) Lighting Layout: Revise lighting layout and calculations using AGI32 software based on any horizontal / vertical changes. 2) Electrical Connection: Coordinate power sources with SNOCO PUD. 3) Line Loss: Perform line loss calculations. 4) Breaker Calculations: Perform breaker calculations. Task 6 Final Plans The following plans will be prepared and obtained approval from WSDOT, SNOCO, or CITY: 1) Cover Sheet (Utility Contacts/Sheet Index/Vicinity Map) (1 Sheet) 2) Summary of Quantities Sheet (1 Sheet) 3) General Notes/Existing Legend/Abbreviations (1 Sheet) 4) Horizontal Alignment Plans (3 Sheets) 5) Roadway Sections (2 Sheets) 6) Temporary Erosion and Sediment Control Plans (4 Sheets) 11/18/2019 Page 13 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work 7) Removal and Utility Plans (4 Sheets) 8) Drainage Plan and Profiles (6 Sheets) 9) Utility Plan and Details (4 sheets) 10) Roundabout Plan and Profiles (2 Sheets) 11) Roadway Plan and Profiles (4 Sheets) 12) Paving Plans (4 Sheets) 13) Paving Details (2 Sheets) 14) Illumination Plans (3 Sheets) 15) Illumination Details (2 Sheets) 16) Pavement Marking Plans (3 Sheets) 17) Signing Plans (3 Sheets) 18) Sign Specification Sheet (1 Sheet) 19) Landscaping Plan (4 sheets) 20) Irrigation Plan (4 sheets) 21) Work Zone Traffic Control Plans/ Staging Plans (6 Sheets) Task 7 Engineer’s Estimate of Probable Construction Costs 1) Engineer’s Estimate: Develop quantities based on the plans. Assign unit costs for quantified items and assign lump sum costs to other items based on professional judgment. Develop a construction cost estimate. Task 8 Special Provisions to the Standard Specifications 1) Special Provisions: Identify non-standard items. Prepare an outline identifying key requirements to include in the specifications. Develop per the 2020 WSDOT and APWA methodology. Task 9 Agency Comment Resolution 1) Comment Resolution: Respond to WSDOT and SNOCO review comments. Attend two meetings each with WSDOT and SNOCO to resolve respective comments (see meeting Phase 2, Task 2). Task 10 WSDOT Permitting 1) General Permit: Coordinate and prepare for WSDOT General Permit. Understanding 1) Removals are not included with the inside boundaries of the Triangle area. 2) Construction staging Plans will not be required. 3) Scope does not include estimate for design justifications or deviation approvals by WSDOT. 11/18/2019 Page 14 of 14 SR 530/Smokey Pt Blvd Intersection Improvement Project Exhibit A - Scope of Work 4) Public utility design (e.g. water, sewer, etc.) to be provided by others. These sheets will be in pdf format and not have to be formatted by SCJ. 5) SCJ Utility plan consists of Snohomish PUD, Tribe, Frontier, Wave, and City of Arlington conduit for the purpose of fiber. Deliverables 1) Final Plans 2) Final Specifications 3) Final Engineer’s Estimate 4) Final Design Documentation 5) WSDOT General Permit Phase 40 PRECONSTRUCTION SERVICES (FUTURE) This phase includes preparing bid documents, providing bidding services and/or support, and attending a preconstruction meeting. A formal scope of work and fee estimate will be provided at a later date once the City determines construction funding and a target date for bid advertisement. Phase 50 CONSTRUCTION SERVICES (FUTURE) This phase includes providing engineering services during construction. The extent of construction services provided can vary significantly depending on the scope of services requested. A formal scope of work and fee estimate will be provided at a later date once the City determines what the formal scope of work will be. Phase 99 REIMBURSABLE EXPENSES Direct expenses for SCJ project-related items, such as travel, printing, , etc., will be billed as a separate reimbursable expense per SCJ’s General Conditions of Contract. END OF SCOPE OF WORK SR530 / Smokey Pt Blvd Roundabout Int Improv.Project #: P# Phase # Phase Title SCJ Hours SCJ Direct Labor Total Cost SCJ Labor Phase 1 Project Management 116.0 $20,240 $20,240 Phase 2 Project Meetings 98.0 $17,870 $17,870 Phase 3 Intersection Control Evaluation 148.0 $21,270 $21,270 Phase 4 Preliminary Engineering 456.0 $60,060 $60,060 Phase 5 Environmental Permitting 146.0 $19,220 $19,220 Phase 6 Cultural Resoureces 23.0 $3,210 $3,210 Phase 7 Hydraulic Report 138.0 $17,980 $17,980 Phase 10 Final PSE 851.0 $106,875 $106,875 Subtotal 1976.0 $266,725.00 $266,725.00 Subconsultants Phase 8 Axis Surveying $0 Phase 9 Geotech $0 Subconsultant Markup:$0 Subtotal $0.00 Reimbursable Expenses Phase 99 Reimbursable Expenses $1,300 Management Reserve Fund (MRF) Phase 98 Management Reserve Fund (MRF)$0 Total $268,025.00 PHASE SUMMARY TABLE Consultant Billing Rate Schedule SCJ Alliance Client:Hourly Rate Table Format: Billing Rate Schedule Project:Allowable Overhead Rate: N/A Job #:Negotiated Fixed Fee: N/A File Name:Labor Estimate.xlsm Labor Template Version: 9/27/2019 Total Hourly Total Hourly --Billing Rates Billing Rates Minimum NTE - - $250.00 $350.00 - - $185.00 $270.00 - - $160.00 $210.00 - - $125.00 $170.00 - - $120.00 $150.00 - - $110.00 $140.00 - - $190.00 $275.00 - - $160.00 $190.00 - - $115.00 $160.00 - - $100.00 $135.00 - - $80.00 $110.00 - - $90.00 $125.00 - - $110.00 $160.00 - - $80.00 $115.00 - - $70.00 $90.00 - - $125.00 $175.00 - - $100.00 $130.00 - - $120.00 $175.00 - - $95.00 $140.00 - - $155.00 $170.00 - - $75.00 $110.00 - - $95.00 $125.00 - - $80.00 $105.00 - - $100.00 $130.00 - - $85.00 $135.00 - - $125.00 $145.00 - - $85.00 $135.00 - - $120.00 $140.00 - - $170.00 $180.00 - - $95.00 $115.00 - - $120.00 $170.00 - - $70.00 $80.00 City of Arlington SR530 / Smokey Pt Blvd Roundabout Int Improv. Enter Project Number Billing Rate Schedule Job Classifications Graphic Designer Senior Planner Principal Landscape Architect Principal Senior Project Manager Project Manager Project Engineer II Project Engineer I Senior Consultant Construction Inspector Project Coordinator II Design Engineer Project Accountant Information Technology Specialist Technician Senior Transp. Planner Transportation Planner Planner Environmental Scientist Administrative Assistant Senior Principal Consultant Marketing Coordinator Project Coordinator I Communications Director Information Services Manager Landscape Architect I Landscape Designer Senior Designer Project Landscape Architect Senior Design Engineer Senior Marketing Coordinator Designer Consultant Labor Hour Estimate SCJ Alliance Client:City of Arlington Template Version: 9/27/2019 Project:SR530 / Smokey Pt Blvd Roundabout Int Improv.Contract Type: Billing Rate Schedule No. of Sheets: N/A Job #:Enter Project Number No. of Lots: N/A File Name: Labor Estimate.xlsm 185 190 140 130 110 125 100 160 105 90 Template Version:Dan Ireland Brad Shea Ryan Shea Employee Name Employee Name Employee Name Employee Name Employee Name Employee Name Employee Name Phase & Task No.Principal Senior Project Manager Senior Transp. Planner Project Engineer I Design Engineer Senior Planner Landscape Designer Principal Landscape Architect Project Accountant Project Coordinator I Total Direct Labor Hours & Cost Total Cost Phase 1 Task 1 1 8.0 24.0 32.0 $6,040 2 10.0 4.0 14.0 $2,610 3 16.0 16.0 4.0 36.0 $6,400 5 Subtotal Hours: 34.0 44.0 4.0 82.0 $15,050 Task 2 1 12.0 12.0 $2,220 2 8.0 8.0 2.0 18.0 $2,500 3 1.0 1.0 2.0 4.0 $470 4 Subtotal Hours: 21.0 9.0 4.0 34.0 $5,190 Total Phase Hours: 55.0 44.0 4.0 9.0 4.0 116.0 116.0 Total Phase Direct Labor: $10,175.00 $8,360.00 $400.00 $945.00 $360.00 $20,240.00 $20,240.00 Phase 2 Task 1 1 4.0 12.0 16.0 $3,020 2 6.0 6.0 12.0 $1,980 3 2.0 6.0 6.0 14.0 $2,350 4 16.0 16.0 32.0 $6,000 Subtotal Hours: 22.0 40.0 12.0 74.0 $13,350 Task 2 1 4.0 8.0 12.0 $2,260 2 4.0 8.0 12.0 $2,260 Subtotal Hours: 8.0 16.0 24.0 $4,520 Total Phase Hours: 30.0 56.0 12.0 98.0 98.0 Total Phase Direct Labor: $5,550.00 $10,640.00 $1,680.00 $17,870.00 $17,870.00 Phase 3 Task 1 1 8.0 8.0 $1,120 2 4.0 4.0 $560 3 2.0 8.0 10.0 $1,500 4 8.0 16.0 24.0 $3,760 5 8.0 8.0 $1,120 Subtotal Hours: 10.0 44.0 54.0 $8,060 Task 2 1 4.0 8.0 16.0 28.0 $3,560 2 4.0 8.0 12.0 $1,560 3 4.0 8.0 4.0 4.0 20.0 $2,840 4 2.0 8.0 24.0 34.0 $5,250 5 Subtotal Hours: 2.0 16.0 36.0 12.0 20.0 8.0 94.0 $13,210 Total Phase Hours: 2.0 26.0 80.0 12.0 20.0 8.0 148.0 148.0 Total Phase Direct Labor: $370.00 $4,940.00 $11,200.00 $1,560.00 $2,200.00 $1,000.00 $21,270.00 $21,270.00 Phase 4 Task 1 1 8.0 8.0 $880 2 6.0 6.0 12.0 $1,800 3 4.0 8.0 12.0 $1,800 4 1.0 1.0 2.0 $320 5 4.0 24.0 28.0 $3,880 6 4.0 8.0 16.0 28.0 $3,560 7 4.0 8.0 16.0 28.0 $3,560 8 Subtotal Hours: 23.0 49.0 46.0 118.0 $15,800 Task 2 1 2.0 8.0 4.0 24.0 38.0 $5,050 2 2.0 2.0 4.0 $600 3 4.0 4.0 8.0 $1,200 4 Subtotal Hours: 2.0 14.0 4.0 30.0 50.0 $6,850 Project Management Coordination Management Overall Management Base Map Preliminary Design Forecast Modeling Trafffic Volume Forecast Operational Analysis Signal Warrant Analysis Alternative Analysis Intersection Layout Environmental Scan Alternative Evaluation ICE Report Schedule and Budget Administration Progress Reports Preliminary Engineering Progress Billings Subcontractor Contracting Meeting Preperation Phase & Task Title Design Vehicle Review Preliminary Right of Way Plan Prepare right of way layout Submittal for preliminary review SCJ Support Agency Review Meeting Project Meetings Meetings City Meetings (12) Traffic Forecast Meeting ICE Meeting 27th Ave Realignment Smokey Point Realignment Preliminary Grading Meeting Preperation Meeting Summaries Intersection Control Evaluation Traffic Analysis Data Review Site Visit Preliminary Layout 2 of 6 11/18/2019 Consultant Labor Hour Estimate SCJ Alliance Client:City of Arlington Template Version: 9/27/2019 Project:SR530 / Smokey Pt Blvd Roundabout Int Improv.Contract Type: Billing Rate Schedule No. of Sheets: N/A Job #:Enter Project Number No. of Lots: N/A File Name: Labor Estimate.xlsm 185 190 140 130 110 125 100 160 105 90 Template Version:Dan Ireland Brad Shea Ryan Shea Employee Name Employee Name Employee Name Employee Name Employee Name Employee Name Employee Name Phase & Task No.Principal Senior Project Manager Senior Transp. Planner Project Engineer I Design Engineer Senior Planner Landscape Designer Principal Landscape Architect Project Accountant Project Coordinator I Total Direct Labor Hours & Cost Total CostPhase & Task Title Task 3 1 1.0 8.0 9.0 $1,230 2 1.0 2.0 3.0 $450 3 Subtotal Hours: 2.0 10.0 12.0 $1,680 Task 4 1 8.0 8.0 $1,040 2 4.0 4.0 $520 3 4.0 4.0 $520 4 4.0 4.0 $520 5 Subtotal Hours:20.0 20.0 $2,600 Task 5 1 2.0 8.0 16.0 26.0 $3,180 2 2.0 2.0 4.0 8.0 $1,080 3 2.0 2.0 4.0 8.0 $1,080 4 1.0 2.0 4.0 7.0 $890 5 4.0 8.0 16.0 28.0 $3,560 6 2.0 4.0 8.0 14.0 $1,780 7 1.0 1.0 4.0 6.0 $760 8 1.0 4.0 16.0 21.0 $2,470 9 2.0 2.0 4.0 8.0 $1,080 10 8.0 8.0 8.0 24.0 $3,440 11 4.0 8.0 8.0 20.0 $2,680 12 2.0 8.0 8.0 18.0 $2,300 Subtotal Hours: 31.0 57.0 100.0 188.0 $24,300 Task 7 1 2.0 1.0 8.0 11.0 $1,380 2 8.0 1.0 8.0 17.0 $2,490 3 4.0 4.0 $520 4 5 Subtotal Hours: 10.0 6.0 16.0 32.0 $4,390 Task 6 1 4.0 8.0 24.0 36.0 $4,440 Subtotal Hours: 4.0 8.0 24.0 36.0 $4,440 Total Phase Hours: 12.0 74.0 154.0 216.0 456.0 456.0 Total Phase Direct Labor: $2,220.00 $14,060.00 $20,020.00 $23,760.00 $60,060.00 $60,060.00 Phase 5 Task 01 1 2.0 2.0 12.0 16.0 $2,130 2 2.0 2.0 $250 3 4.0 4.0 $500 4 2.0 2.0 4.0 8.0 $1,130 5 Subtotal Hours: 4.0 4.0 22.0 30.0 $4,010 Task 02 1 4.0 8.0 16.0 60.0 88.0 $11,520 2 Subtotal Hours: 4.0 8.0 16.0 60.0 88.0 $11,520 Task 3 1 2.0 4.0 12.0 18.0 $2,390 2 6.0 6.0 $780 3 4.0 4.0 $520 4 5 Subtotal Hours: 2.0 14.0 12.0 28.0 $3,690 Task 4 1 2 3 4 5 Subtotal Hours: Total Phase Hours: 10.0 8.0 18.0 16.0 94.0 146.0 146.0 Total Phase Direct Labor: $1,850.00 $1,520.00 $2,340.00 $1,760.00 $11,750.00 $19,220.00 $19,220.00 Phase 6 Task 1 1 2.0 4.0 8.0 14.0 $1,820 2 4.0 1.0 4.0 9.0 $1,390 3 Subtotal Hours: 6.0 1.0 4.0 12.0 23.0 $3,210 Total Phase Hours: 6.0 1.0 4.0 12.0 23.0 23.0 Total Phase Direct Labor: $1,140.00 $130.00 $440.00 $1,500.00 $3,210.00 $3,210.00 Preliminary Cost Estimate Cost Estimate Intersection Channelization Plan for Approval Roundabout geometric data Basis of Design WSDOT Basis for Design application/package Resubmittal after changes to comments Preliminary Lighting Light placement AGi32 modeling Memorandum for WSDOT submittal PUD coordination on service WSDOT RAB Checklist Bicycle and Pedestrian path design Curb Plan Preliminary Signing Preliminary Channelization of approach roadways Submittal #1 Land Distrubing Activity Permit Permit Application SWPPP DOE Notice of Intent Fastest Path exhibits AutoTurn path exhibits Splitter Island details Final Submittal Submittal #2 Environmental Permitting SEPA SEPA Application Submittal Public Posting Comment Review Shoreline Substantial Development Permit Shoreline Permit Preliminary Utility Plan Setup sheet and initial joint trench align Review/Coordinate with PUD and other Private Utilities Coordination with RH2 utilities Area of Potential Effect APE Exhibit support 05-05 Form to DAHP Cultural Resoureces 3 of 6 11/18/2019 Consultant Labor Hour Estimate SCJ Alliance Client:City of Arlington Template Version: 9/27/2019 Project:SR530 / Smokey Pt Blvd Roundabout Int Improv.Contract Type: Billing Rate Schedule No. of Sheets: N/A Job #:Enter Project Number No. of Lots: N/A File Name: Labor Estimate.xlsm 185 190 140 130 110 125 100 160 105 90 Template Version:Dan Ireland Brad Shea Ryan Shea Employee Name Employee Name Employee Name Employee Name Employee Name Employee Name Employee Name Phase & Task No.Principal Senior Project Manager Senior Transp. Planner Project Engineer I Design Engineer Senior Planner Landscape Designer Principal Landscape Architect Project Accountant Project Coordinator I Total Direct Labor Hours & Cost Total CostPhase & Task Title Phase 7 Task 01 1 8.0 8.0 $1,040 2 16.0 16.0 $2,080 3 4.0 16.0 16.0 36.0 $4,600 4 2.0 16.0 18.0 $2,460 5 Subtotal Hours: 6.0 56.0 16.0 78.0 $10,180 Task 02 1 4.0 4.0 8.0 $960 2 2.0 8.0 4.0 14.0 $1,860 3 2.0 16.0 18.0 $2,460 4 8.0 4.0 12.0 $1,480 5 8.0 8.0 $1,040 Subtotal Hours: 4.0 44.0 12.0 60.0 $7,800 Total Phase Hours: 10.0 100.0 28.0 138.0 138.0 Total Phase Direct Labor: $1,900.00 $13,000.00 $3,080.00 $17,980.00 $17,980.00 Phase 10 Task 01 1 1.0 4.0 5.0 $630 2 1.0 4.0 5.0 $630 3 2.0 8.0 12.0 22.0 $2,740 4 4.0 4.0 16.0 24.0 $3,040 5 1.0 2.0 12.0 15.0 $1,770 Subtotal Hours: 9.0 14.0 48.0 71.0 $8,810 Task 02 1 2.0 2.0 16.0 20.0 $2,400 2 2.0 4.0 6.0 $700 5 Subtotal Hours: 2.0 4.0 20.0 26.0 $3,100 Task 3 1 4.0 8.0 12.0 $1,400 2 1.0 2.0 4.0 7.0 $890 3 1.0 2.0 4.0 7.0 $890 4 5 Subtotal Hours: 2.0 8.0 16.0 26.0 $3,180 Task 4 1 16.0 4.0 20.0 $2,240 2 24.0 8.0 32.0 $3,680 3 24.0 8.0 32.0 $3,680 4 16.0 4.0 20.0 $2,240 5 Subtotal Hours:80.0 24.0 104.0 $11,840 Task 5 1 12.0 12.0 $1,560 2 4.0 4.0 $520 3 1.0 4.0 5.0 $570 4 1.0 2.0 3.0 $350 5 1.0 4.0 5.0 $570 Subtotal Hours:19.0 10.0 29.0 $3,570 Task 6 1 1.0 2.0 3.0 $350 2 1.0 4.0 4.0 9.0 $1,145 3 1.0 2.0 3.0 $350 4 1.0 2.0 3.0 $350 5 4.0 8.0 12.0 $1,400 6 4.0 8.0 12.0 $1,400 7 2.0 4.0 8.0 14.0 $1,780 8 4.0 16.0 24.0 44.0 $5,480 9 4.0 8.0 16.0 28.0 $3,560 10 4.0 8.0 24.0 36.0 $4,440 11 4.0 8.0 32.0 44.0 $5,320 12 4.0 24.0 28.0 $3,160 13 4.0 4.0 8.0 $960 14 2.0 4.0 6.0 $700 15 4.0 2.0 4.0 10.0 $1,460 16 2.0 8.0 10.0 $1,140 17 8.0 8.0 $880 18 8.0 2.0 10.0 $1,120 19 8.0 2.0 10.0 $1,120 20 4.0 8.0 24.0 36.0 $4,440 21 4.0 4.0 8.0 32.0 48.0 $6,060 Subtotal Hours: 5.0 30.0 89.0 238.0 16.0 4.0 382.0 $46,615 Task 7 1 2.0 2.0 8.0 16.0 4.0 1.0 33.0 $4,110 Final Plans Cover Sheet Summary of Quantities General Notes Horizontal Plan Staging Plan Roadway Modeling Channelization and Signing Final Channelization Horizontal Vertical Corridor Model Driveway Modeling Curb Ramp Grading Engineer Estimate Cost Estiamte Sign Table Illumination Lighting layout/pole selection PUD coordination/service application Line Loss Breaker calculations Work Zone Traffic Control Irrigation Plan Landscaping Plan Sign Spec Sheet Siging Plans Utility Plan and Details Colleciton and conveyance Treatment and flow control Final Hydraulic Report Revisions per WSDOT Stormwater Modeling Stormwater Layout Preliminary package for review Hydraulic Report Stormwater Scopint Background Data Final PSE Roundabout Plans Curbing details splitter island details Center island details Conduit sizing Landscaping/Irrigation Plans Landscaping Concept Plan Landscaping Plan Irrigation layout Details Resubmittal Final Hydraulic Report Pavement marking plans Illumination Details Illumination Plans Paving Details Roadway Sections Paving Sheets Roadway Plan and Profile Drainage Plans and Profiles Removal Plans and Utility Plans TESC 4 of 6 11/18/2019 Consultant Labor Hour Estimate SCJ Alliance Client:City of Arlington Template Version: 9/27/2019 Project:SR530 / Smokey Pt Blvd Roundabout Int Improv.Contract Type: Billing Rate Schedule No. of Sheets: N/A Job #:Enter Project Number No. of Lots: N/A File Name: Labor Estimate.xlsm 185 190 140 130 110 125 100 160 105 90 Template Version:Dan Ireland Brad Shea Ryan Shea Employee Name Employee Name Employee Name Employee Name Employee Name Employee Name Employee Name Phase & Task No.Principal Senior Project Manager Senior Transp. Planner Project Engineer I Design Engineer Senior Planner Landscape Designer Principal Landscape Architect Project Accountant Project Coordinator I Total Direct Labor Hours & Cost Total CostPhase & Task Title Subtotal Hours: 2.0 2.0 8.0 16.0 4.0 1.0 33.0 $4,110 Task 8 1 4.0 4.0 $520 2 2.0 8.0 2.0 12.0 $1,740 3 4.0 4.0 $520 4 4.0 2.0 8.0 14.0 $2,160 5 Subtotal Hours: 4.0 4.0 24.0 2.0 34.0 $4,940 Task XX 1 2.0 4.0 2.0 8.0 $1,390 2 2.0 4.0 2.0 8.0 $1,390 3 2.0 8.0 12.0 24.0 4.0 50.0 $6,490 4 8.0 12.0 24.0 44.0 $5,720 5 4.0 8.0 8.0 20.0 $2,680 Subtotal Hours: 6.0 28.0 36.0 56.0 4.0 130.0 $17,670 Task 03 1 16.0 16.0 $3,040 2 Subtotal Hours: 16.0 16.0 $3,040 Total Phase Hours: 17.0 93.0 202.0 404.0 104.0 31.0 851.0 851.0 Total Phase Direct Labor: $3,145.00 $17,670.00 $26,260.00 $44,440.00 $10,400.00 $4,960.00 $106,875.00 $106,875.00 Total Hours All Phases 126.0 317.0 92.0 487.0 688.0 114.0 108.0 31.0 9.0 4.0 1,976.0 1976.0 Total Direct Labor Estimate All Phases $23,310.00 $60,230.00 $12,880.00 $63,310.00 $75,680.00 $14,250.00 $10,800.00 $4,960.00 $945.00 $360.00 $266,725.00 $266,725.00 Indirect Costs Subconsultants: Axis Surveying -$ Geotech -$ Subconsultant Total:-$ Subconsultant Markup:-$ Subtotal:-$ Copies, Printing, etc.-$ Mileage 1,300.00$ Management Reserve:-$ Total Indirect Costs:1,300.00$ Total:268,025.00$ WSDOT Permit Coordination WSDOT permit coordination for design approval WSDOT/SNOCO comment resolution WSDOT/SNOCO comment resolution 2 Final Submittal Agency Comment Resolution WSDOT submittal coordination SNOCO submittal coordination Special Provisions Develop Run List Develop Project Specific Specials Coordinate WSDOT items Review for WSDOT Submittal 5 of 6 11/18/2019 SCJ Alliance Client: Project: Job #:Template Version: File Name: Labor Estimate.xlsm Contract Type: Consultant Fee Determination DIRECT SALARY COST Classification Hours Fully Burdened Rate Amount Principal 126.0 $185.00 $23,310 Senior Project Manager 317.0 $190.00 $60,230 Senior Transp. Planner 92.0 $140.00 $12,880 Project Engineer I 487.0 $130.00 $63,310 Design Engineer 688.0 $110.00 $75,680 Senior Planner 114.0 $125.00 $14,250 Landscape Designer 108.0 $100.00 $10,800 Principal Landscape Architect 31.0 $160.00 $4,960 Project Accountant 9.0 $105.00 $945 Project Coordinator I 4.0 $90.00 $360 TOTAL SALARY COST Total Salary Cost $266,725 SUBCONSULTANTS Yes Select Phase $0 Select Phase $0 x Subconsultant Fee $0 Q Subconsultant Markup: 10%$0 Total Subconsultant Cost $0 REIMBURSABLES Copies, Printing, etc. 0.0% of the Total Salary Costs $0 Mileage 2,000 miles at $0.650 per mile $1,300 Total Expenses $1,300 SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES) Subtotal (Salary, Subconsultants and Expenses)$268,025 MANAGEMENT RESERVE FUND (MRF) Management Reserve: $0 $0 Total Estimated Budget: $268,025 Phase 8 Geotech Phase 9 Axis Surveying Consultant Fee Determination Summary City of Arlington SR530 / Smokey Pt Blvd Roundabout Int Improv. 9/27/2019Enter Project Number Billing Rate Schedule 11/18/2019 Page 6 City of Arlington Council Agenda Bill Item: NB #4 Attachment G not limited to; meeting council priorities, overall rating, attendance, community events, free events, economic benefit to the city and events that attract out of town visitors. The committee did not award applications should meet at least 50% of the scoring criteria to be eligible for funding. 3 applications Project Sponsor/Contractor Project Title Total Project 33% Project Match 66% Amount Requested Maximum to Award COMMITTEE RECOMMENDS Rating 100,500$ 33,165$ 66,330$ 19,000$ 19,000$ 19,000$ 88.8 113,500$ 37,455$ 74,910$ 54,900$ 54,900$ 54,900$ 81.3 9,000$ 2,970$ 5,940$ 6,000$ 5,940$ 5,940$ 80.0 9,122$ 3,010$ 6,021$ 4,000$ 4,000$ 4,000$ 78.8 15,575$ 5,140$ 10,280$ 7,375$ 7,375$ 7,375$ 77.5 16,810$ 5,547$ 11,095$ 10,730$ 10,730$ 10,730$ 75.0 11,875$ 3,919$ 7,838$ 5,500$ 5,500$ 5,500$ 70.0 22,620$ 7,465$ 14,929$ 68.8 12,250$ 4,043$ 8,085$ 66.3 10,000$ 3,300$ 6,600$ 65.0 17,000$ 5,610$ 11,220$ 63.8 8,500$ 2,805$ 5,610$ 62.5 28,550$ 9,422$ 18,843$ 60.0 7,500$ 2,475$ 4,950$ 60.0 2,240$ 739$ 1,478$ 58.8 9,000$ 2,970$ 5,940$ 31.7 10,000$ 3,300$ 6,600$ 30.0 75,000$ 24,750$ 49,500$ 23.3 Popular Music at Byrnes Performing Arts Center Downtown Business Association Downtown Arlington Show and Shine 2020 Lodging Tax Distribution Downtown Business Association Arlington Street Fair Downtown Business Association Tourism Brochure Event SeatingCity of Arlington City of Arlington Summer Entertainment Series City of Arlington Stillaguamish Eagle Festival Arlington Fly-In Airplane and Balloon Festival Stillaguamish Valley Genalogical Society Northwest Genealogy Conference Downtown Business Association Hometown Holidays Downtown Business Association Summer Kick Off Concert Stilly Valley Chamber Fourth of July Grand Parade Snohomish Motorcycle Club Park and Ride Motorcycle Raffle Run Stillaguamish Valley Pioneers Association Pioneer Days Stilly Valley Chamber Harvest Festival Downtown Business Association Eagle Festival Stilly Valley Chamber Visitor Information Center Arlington Arts Council Art in Legion Park Arlington Arts Council