HomeMy WebLinkAbout10-28-19 Council Workshop
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Wendy
APPROVAL OF THE AGENDA
Councilmember Debora Nelson
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Resolution for Authorization of Broadband Grant Application ATTACHMENT A
Staff Presentation: Bryan Terry
2. Public Art Proposals and Budget ATTACHMENT B
Staff Presentation: Sarah Lopez
3. 2019 - 2020 Budget Amendments and Modifications ATTACHMENT C
Staff Presentation: Kristin Garcia
4. Resolution to Increase 2020 General Property Tax Levy ATTACHMENT D
Staff Presentation: Kristin Garcia
5. Resolution to Increase 2020 EMS Tax Levy ATTACHMENT E
Staff Presentation: Kristin Garcia
6. Resolution to Update Social Services Policy ATTACHMENT F
Staff Presentation: Kristin Garcia
7. Lodging Tax Advisory Committee Appointment ATTACHMENT G
Staff Presentation: Kristin Garcia
8. September Financial Report ATTACHMENT H
Staff Presentation: Kristin Garcia
Arlington City Council Workshop
Monday, October 28, 2019 at 7:00 pm
City Council Chambers – 110 E Third Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
9. Miscellaneous council items
ADMINISTRATOR & STAFF REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
COUNCILMEMBER REPORTS
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Barb Tolbert
City of Arlington Council Agenda Bill Item: WS #1 Attachment ACOUNCIL MEETING DATE: October 28, 2019 SUBJECT: Resolution authorizing the application of Public Works Board Broadband Feasibility Planning Grant ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Information Technologies; Bryan Terry, Director 360-403-4610 EXPENDITURES REQUESTED: $0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: $50,000 of available grant funding is available for each jurisdiction to fund a feasibility study for broadband deployment in underserved areas. HISTORY: At the Fall 2019 budget retreat, City Council authorized staff to solicit bids for a consultant to perform a feasibility study to deploy a municipal fiber-to-the-premises (FTTP) deployment. Estimated cost for that study is $40,000-$50,000. The Washington State Public Works Board recently opened a grant opportunity for the same study for local governments. ALTERNATIVES: Take no action
RECOMMENDED MOTION: Workshop; discussion only. At the November 4 council meeting, the recommended motion will be, “I move to approve the resolution authorizing the application for a Public Works Board Broadband Feasibility Planning Grant, and authorize the Mayor to sign the resolution.”
RESOLUTION 2019-XXX 1
RESOLUTION NO. 2019-xxx
A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON, AUTHORIZING
APPLICATION FOR PUBLIC WORKS BOARD BROADBAND GRANT FUNDING
WHEREAS, the City of Arlington is applying to the Washington State Public Works Board-
Broadband program for a grant for feasibility study eligible project; and
WHEREAS, RCW 43.155.070 requires that applicants planning under RCW 36.70A.040 must
have adopted comprehensive plans in conformance with the requirements of chapter
36.70A RCA, and must have adopted development regulations in conformance with
requirements of chapter 36.70A RCW; and (only applicable for only the local governments
planning under GMA); and
WHEREAS, the local governing body or private entity has approved submission of this
application for a Public Works Board-Broadband; and
WHEREAS, the applicant recognizes and acknowledges that the information in the
application forms is the only information, which will be considered in the evaluation
and/or rating process; that incomplete responses will result in a reduced chance of
funding; and that in order to ensure fairness to all, the Public Works Board does not accept
any additional written materials or permit applicants to make presentations before the
Board; and
WHEREAS, it is necessary that certain conditions be met as part of the application process;
and
WHEREAS, RCW 43.155.160 requires that the project will be advertised for competitive
request for proposals and administered according to standard local procedure; and
WHEREAS, the grant will not exceed the maximum amount allowed by the Board of eligible
costs incurred for the project; and
WHEREAS, the information provided in the City’s application is true and correct to the best
of the applicant’s belief and knowledge and it is understood that the state may verify
information, and that untruthful or misleading information may be cause for rejection of
this application or termination of any subsequent grant agreement(s); and
NOW THEREFORE, the City of Arlington certifies that it meets these requirements, and
further that it intends to enter into a grant agreement with the Public Works Board,
provided that the terms and conditions for a Public Works Board-Broadband Grant are
satisfactory to both parties.
RESOLUTION 2019-XXX 2
ADOPTED BY THE CITY COUNCIL of the City of Arlington, at its regular meeting held
this _______ day of November, 2019.
CITY OF ARLINGTON
__________________________________
Barbara Tolbert, Mayor
ATTEST:
__________________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
___________________________________
Steven J. Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: WS #2 Attachment B
COUNCIL MEETING DATE: October 28, 2019 SUBJECT: Public Art Proposals for 2020 Budget ATTACHMENTS: Committee Selections and Applications for Public Art Funding DEPARTMENT OF ORIGIN Administration; Community Revitalization – Sarah Lopez, Manager 360-403-3448 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: The City of Arlington Public Art Application for Funding was open from August 1 to October 7, 2019. We received 18 applications, totaling $108,414.00. The Public Art Committee and the PARC Arts and Recreation Commission recommends funding 10 projects in the 2020 budget, totaling $44,600. Projects include: Art Bench for Airport Boulevard, Replacement Art Banners for Smokey Point and Downtown, Skatepark Mural, Metal Banners for Arlington Valley Road, Art for Kent Prairie Roundabout, Utility Box Wrap for Smokey Point, Sculpture for Airport Boulevard, Sculpture for Gleneagle, Interactive Art Project “Suddenly Dragons”, and Sculptures for downtown parking lot.
Application #Requestor Project Location Amount Req. Vote Approved
Not
Approved Notes
1 City Art Benches (3)Airport Blvd 10,500$ yes 3,500$ one bench
2 City Art Banners (56)Smokey Pt & Downtown 6,600$ yes 6,600$
3 City Skateboard Park Mural Quake Park 6,000$ yes 6,000$
5 City Metal Banners (12)Arlington Valley RD 1,700$ yes 1,700$
7 City Kent Prairie Roundabout Kent Prairie 12,000$ yes 3,000$ signage only, free tractor
8 City Utility Box Art (2)Smokey Pt 4,000$ yes 2,000$ one wrap
9 City Going w/Flow Sculpture Airport Blvd 9,300$ yes 9,300$ committee requests Airport Blvd location
13 Gleneagle Eagle Sculpture Gleneagle 4,500$ yes 4,500$
17 M.Bretherton Suddenly Dragons 2,500$ yes 2,500$
SUBTOTAL 39,100$
16 M.Bretherton Feeling Bearish (2)Downtown 5,000$ tie 5,500$ additional $500 for footings
4 City Art Booklets (1000)2,050$ no 2,050$
6 City Postcard Mural Downtown 3,050$ no 3,050$
10 V.Hatch Bike Pole Downtown/Trail 2,050$ no 2,050$
11 V.Schwippert Rabbit Sculpture *Downtown 22,000$ no 22,000$
12 Lakewood Harlie Meredith Painting Lakewood School 2,520$ no 2,520$ outside city limits
14 Gleneagle Guardian Spirit Sculpture Gleneagle 4,500$ no 4,500$
15 SVPA Towering Tree Signs (10)Pioneer Park 5,144$ no 5,144$
18 AAC Peace Pole**Downtown/Trail 5,000$ no 5,000$
* 2020 $15,000; 2021 $7,000
** 2020 $5,000, 2021 $10,000
108,414$ 44,600$ 46,314$
Art Enhancements to Benches,
donated from
Arlington Arts Council
City of Arlington Council Agenda Bill Item: WS #3 Attachment C
2019 Budget Amendments; General Fund and Other Funds
the attached executive summary for a detailed explanation of the updates. Staff will continue to monitor the budget to see if any additional amendments or modifications need to be reflected before year end. At the November 25 council workshop, staff will present to council the final
1
2019 – 2020 Budget Amendment/Modification Executive Summary This is a list of updates to the amendments and modifications that were presented to council at the October 5, 2019 budget retreat. 2019 General Fund – amendments increased by $25,000
• $25,000 down payments for police department virtual training equipment approved by council 10/21/19 2019 Other Funds - No changes 2020 General Fund – modifications increased by $38,000
• $5,000 payment for virtual training equipment that was purchased in 2019 (see above). Total cost of the equipment was $45,000. Council approved the purchase on 10/21/19. A $25,000 down payment was made and reflected in the 2019 budget amendments. Annual payments of $5,000 will be required between 2020 – 2023 to pay the remaining balance.
• ($8,000) net reduction for WCIA insurance for police and fire
• $31,000 Sno911 dispatch services for police department. When Sno911 merged with SERS, Sno911 changed the methodology on how police/fire/EMS dispatch assessments and the annual radio maintenance assessment were being billed. Previously, the city was billed separately for the annual radio maintenance assessment. The radio assessment was paid out of the REET 1 Fund. For 2020, the assessments are consolidated so the city will only receive an assessment for police and fire/EMS.
• $10,000 Arlington High School internship program 2020 Other Funds– modifications increased by $109,835
• Program Development Fund - $40,000 for a fiber network feasibility study
• EMS Fund - $21,000 true up of WCIA insurance cost between Fire/EMS departments. The true up is to correct the cost allocation between the Fire and EMS departments. EMS Fund increased, Fire Department decreased.
2
• EMS Fund - $7,000 Sno911 dispatch services due to change in methodology on how dispatch and radio assessments are being billed.
• REET 1 Fund - ($103,528) removal of amount budgeted in 2020 for annual radio maintenance assessment. This fee is being consolidated into the dispatch assessment for police/fire/EMS.
• Equipment Replacement Fund - $145,363 truing up IT equipment replacement expenses. Moving city wide items (like website, accounting software maintenance, servers…etc) from the IT department budget to the equipment replacement fund. City wide services will be cost shared among all departments. Department contributions to pay for these services were already included in the modifications presented at the October 5 budget retreat, the expenses out of the equipment replacement fund to pay for these services had not yet been reflected as the reconciliation process was still being conducted.
ORDINANCE NO. 2019—XXX AN ORDINANCE AMENDING THE 2019 BUDGET OF THE CITY OF ARLINGTON BY PROVIDING SUPPLEMENT THERETO; PROVIDING TRANSFER AND ADJUSTMENT AUTHORITY AND DECLARING AN EMERGENCY WHEREAS, staff has identified the need to make certain revisions to the 2019 Biennial Budget that were not foreseen when Ordinance No. 2018-008 was adopted on November 19, 2018, and WHEREAS, this ordinance was introduced with proper notice and citizens given the opportunity to comment, and WHEREAS, because this will require increasing the appropriation level in one or more funds, an amendment is needed, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON WASHINGTON AS FOLLOWS; Section 1. Pursuant to RCW 35A.33.090, an emergency is declared to exist and the 2019 Budget is hereby amended to provide for adjustments to expenditures, and by providing authority for any necessary transfers of money within or between funds as indicated in the “Amendment” column on the attached document Exhibit A. Section 2. That the attached is a summary of the amended budget for the year 2019 for the City of Arlington and that copies of the detailed amended budget are available to any interested taxpayer at the Finance Department, City Hall, Arlington, Washington. Section 3. This ordinance shall be in full force and effect after its passage, and publication according to law. Passed by the City Council and APPROVED by the Mayor this 16th day of December, 2019. CITY OF ARLINGTON _______________________________ Barbara Tolbert, Mayor ATTEST: _________________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ____________________________________ Steven J. Peiffle, City Attorney
EXHIBIT A
2019 ORIGINAL BUDGET AMENDMENTS AMENDED BUDGET
GENERAL FUND 18,001,060$ 2,420,500$ 20,421,560$
GENERAL FUND MANDATORY RESERVE FUND 0 0 0
PROGRAM DEVELOPMENT FUND - GENERAL 102,000 0 102,000
STREETS MAINTENANCE FUND 1,188,845 152,000 1,340,845
SOCIAL SERVICES FUND 5,000 4,000 9,000
GROWTH FUND 557,225 70,000 627,225
EMERGENCY MEDICAL SERVICES FUND 4,696,218 1,172,000 5,868,218
PUBLIC ART FUND 0 0 0
LODGING TAX FUND 154,191 0 154,191
CEMETERY FUND 206,222 27,500 233,722
TRANSPORTATION SALES TAX FUND 1,141,500 0 1,141,500
REET 1 FUND 446,046 0 446,046
REET 2 FUND 288,272 0 288,272
CAPITAL FACILITIES/BUILDING FUND 52,500 995,000 1,047,500
TRANSPORTATION IMPROVEMENT FUND 1,230,437 580,368 1,810,805
PARK IMPROVEMENT 683,216 744,000 1,427,216
LIBRARY CAPITAL IMPROVEMENT FUND 0 0 0
CEMETERY CAPITAL IMPROVEMENTS FUND 0 0 0
EQUIPMENT REPLACEMENT FUND 1,200,944 569,000 1,769,944
AIRPORT FUND 3,696,774 719,000 4,415,774
WATER FUND 4,164,542 0 4,164,542
SEWER FUND 6,062,316 0 6,062,316
WATER IMPROVEMENT FUND 3,304,681 74,000 3,378,681
SEWER IMPROVEMENT FUND 788,904 200,000 988,904
STORM WATER CIP FUND 335,000 131,000 466,000
AIRPORT RESERVE FUND 1,400,000 350,000 1,750,000
WATER/SEWER BOND RESERVE FUND 0 0 0
STORMWATER MANAGEMENT FUND 1,320,348 0 1,320,348
AIRPORT CIP 1,550,000 350,000 1,900,000
MAINTENANCE & OPERATIONS FUND 1,662,179 17,600 1,679,779
CEMETERY PRE-NEED TRUST FUND 2,000 0 2,000
CEMETERY ENDOWMENT FUND 0 0 0
GRAND TOTAL ALL FUNDS 54,240,420$ 8,575,968$ 62,816,388$
2019 BUDGET AMENDMENTS - ALL FUNDS
DRAFT - 2019 PROPOSED BUDGET AMENDMENTS
GENERAL FUND
2019 ORIGINAL
BUDGET
PROPOSED
AMENDMENT
2019 AMENDED
BUDGET
EXECUTIVE 1,198,292 50,000 1,248,292
POLICE 7,217,765 25,000 7,242,765
FIRE 2,436,043 15,000 2,451,043
CED 1,280,307 797,000 2,077,307
DEBT 1,246,705 956,000 2,202,705
TRANSFERS 1,955,719 577,500 2,533,219
TOTALS 15,334,831 2,420,500 17,755,331
SUMMARY OF FUNDING SOURCES:SUMMARY OF EXPENSES BY TYPE:
New/Increased Revenue (sales tax, permits,)1,464,500 Services (i.e. marketing)97,000 4%
Use of capital facility reserves 956,000 Plan Review Services 750,000 31%
Debt Payoff 956,000 39%
Capital Outlay 40,000 2%
TOTAL 2,420,500 Transfer to Capital Fund 577,500 24%
TOTAL 2,420,500
$750,000 Safebuilt contract for plan review, building
inspection and code official services. Contract approved
by council 9/18/18. Services are paid for from a
percentage of building permit and plan review fees -
revenues offset contract expense. $47,000 for Southam
contract for MIC/economic develpoment services.
On 5/20/19, council approved early payoff of the city's
fire apparatus loan. The loan was paid off 6 years early. A
portion of the early debt retirement was funded by
capital facility reserves.
$500,000 transfer of construction sales tax into capital
facility building fund as per city's reserve policy. $70,000
transfer into public art fund per AMC 3.82. $7,500
transfer to M&O fund for cash flow purposes.
Approved by council 2/11/19. Equipment providing the
fire dept the ability to have an on site brush truck for local
use if brush truck #46 were deployed. $5,865 grant from
Dept of Natural Resources.
Cost for public records in relation to officer involved
shooting incident. Council approved 9/6/19
virtual training equipment - paid for by drug seizure
money, approved by council 10/21/19
10/28/19
DRAFT - 2019 PROPOSED BUDGET AMENDMENTS
OTHER FUNDS
2019 ORIGINAL
BUDGET
PROPOSED
AMENDMENT 2019 AMENDED BUDGET
STREET 1,188,845 152,000 1,340,845
SOCIAL SERVICES 5,000 4,000 9,000
GROWTH MGMT FUND 557,225 70,000 627,225
EMS 4,696,218 1,172,000 5,868,218
CEMETERY 206,222 27,500 233,722
CAPITAL FACILITIES FUND 52,500 995,000 1,047,500
$956,000 transfer to general fund to pay off fire apparatus loan
early, approved by council 5/20/19. $30,000 transfer to park
improvement fund for community garden project to be funded
by proceeds from sale of property - approved by council
10/15/18. $9,000 for library parking lot project to be funded by
proceeds from sale of property - approved by council 10/15/18.
$2,500 for gutter repairs to Cemetery facility. $25,000 transfer
of excess cemetery operating revenue to cemtery capital
improvement fund.
$70,000 transfer of park mitigation fees to park
improvement fund to pay for final costs of Haller
Park Splash Pad project.
Received a donation of $3,064 from the Cascade Valley Hospital
Foundation. As of 8/31/19 - expenses are $5,616, spending
about $800 per month. Budget needs to be increased to allow
program spending through the end of the year.
$326,000 for an interagency payment to the Health Care
Authority for access to federal managed care reimbursements
under the GEMT program, council approved 6/10/19. $31,000
payment to Systems Design for cost reporting services for the
GEMT program - council approved 1/16/18, services paid for by
GEMT revenues. $15,000 increase to EMS supplies based on
average expenses for last two years - as of 8/31/19 at 90% of
EMS supply budget. $800,000 - transfer of GEMT reimbursement
revenues to capital facilities fund
$10, 000 for operating supplies for sand/salt for snow event,
$25,000 for merchant parking lot based on bids received
(council approved 8/5/19), $18,000 for vehicle
repair/maintenance, $9,000 for speed indicating signs. $90,000
for Burn Rd repairs.
10/28/19
DRAFT - 2019 PROPOSED BUDGET AMENDMENTS
OTHER FUNDS
2019 ORIGINAL
BUDGET
PROPOSED
AMENDMENT 2019 AMENDED BUDGET
TRANSPORTATION IMRPV.1,230,437 580,368 1,810,805
PARK IMPROVEMENT 683,216 744,000 1,427,216
EQUIPMENT REPLACEMENT 1,200,944 569,000 1,769,944
SEWER IMPROVEMENT 788,904 200,000 988,904
$514,000 - truing up budget to match timing of project expenses
for the Haller Park Splad Pad Project. Project was originally
approved and budgeted in 2017 but due to bidding and other
delays, project occurred during 2018 and 2019. Project is closed
out in 2019 so need to move budget from 2017 to 2019 for
project closeout. $200,000 for Innovation Center and Pocket
Park, funded by a Dept of Commerce grant - council approved
2/11/19. $30,000 is for community garden project approved by
council 10/15/18.
$450,368 final costs to close out Arlington Valley Rd project, the
bulk of the project was budgeted in 2018 so this is budget
carryover as project was completed in 2019. $55,000 for the
Island Crossing traffic signal projet approved by council 7/22/19.
$75,000 design for Complete Streets project paid for by grant
funds - approved by council 1/28/19.
$456,000 for replacement of vactor truck for
water/sewer/storm - originally budgeted in 2018 but due to
timing of bid process and when the equipment was ordered,
need to move budget from 2018 to 2019. $70,000 for
replacement of 2 admin vehicles, one for executive (orignally
planned to replace in 2020) and one for Fire (originally planned
for replacement in 2018) - council approved moving budgets to
2019 on 3/4/19. $68,000 for purchase of excavator, brush
mower, patch truck and billy goat debris loader - approved by
council 6/3/19. A decrease of ($25,000) as turn out gear will be
budgeted in fire operations.
$200,000 for construction of sewer lift station LS-15. Council
approved a recovery contract with Baker-Mor, LLC and AMWA-
JPM, LLC on 6/10/19. Under the recovery contract, total project
costs are estimated at $700,000 and the city will be reimbursed
90% of the project costs (or $630,000) - city out of pocket costs
for the project are approximately $70,000. $500,000 in costs
will be budgeted in 2020.
10/28/19
DRAFT - 2019 PROPOSED BUDGET AMENDMENTS
OTHER FUNDS
2019 ORIGINAL
BUDGET
PROPOSED
AMENDMENT 2019 AMENDED BUDGET
WATER IMPROVEMENT 3,304,681 74,000 3,378,681
STORM IMPROVEMENT 335,000 131,000 466,000
AIRPORT 3,696,774 719,000 4,415,774
AIRPORT CIP 1,550,000 350,000 1,900,000
AIRPORT RESERVE 1,400,000 350,000 1,750,000
M&O 1,662,179 17,600 1,679,779
TOTALS 22,558,145 6,155,468 28,713,613
$10,100 overtime due to snow event. $7,500 in ball field use
fees - on 12/3/18 council approved an increase in ball field fees
to be used for maintenance and replacement costs. The $7,500
represents approximate revenues to be collected in 2019 and
will be transferred to and tracked in the equipment replacement
fund.
$41,000 - truing up budget to match timing of project expenses
for Haller Park Splash Pad project. $90,000 for Burn Rd repairs.
$74,000 - truing up budget to match timing of project expenses
for Haller Park Splash Pad project.
$600,000 transfer from excess fund balance in aiport operating
fund to the airport reserve fund. The airport reserve fund is used
to fund future airport capital projects. $119,000 Airport
Generator project - council approved on 2/11/19. Project
originally budgeted in 2017 so this is moving budget from 2017
to 2019.
Bids for Runway 11/29 overlay project came in slightly higher
than original amount budgeted. Council approved the bid with
adjusted budget amount 6/17/19. Project paid for out of
accumulated airport reserves.
Transfer to Airport CIP Fund to pay for Runway 11/29 overlay
project.
10/28/19
DRAFT - 2019 PROPOSED BUDGET AMENDMENTS
OTHER FUNDS
SUMMARY OF FUNDING SOURCES:SUMMARY OF EXPENSE BY TYPE:
Use of Accumulated Capital/Excess Operating Reserves 1,728,800 Overtime -snow event 10,100 0%
Transfer of Fund Balances 1,812,500 Other Services 49,500 1%
New Revenues 45,700 Capital Outlay 2,970,368 48%
Donations 106,100 GEMT program 357,000 6%
Grants (Dept of Commerce, TIB)1,125,368 Transfer to Reserves/Capital Funds 1,812,500 29%
Reimbursements (GEMT/developer agreements)1,337,000 Early Debt Payoff 956,000 16%
TOTAL 6,155,468
TOTAL 6,155,468
10/28/19
ORDINANCE NO. 2019—XXX AN ORDINANCE MODIFYING THE 2020 BUDGET OF THE CITY OF ARLINGTON BY PROVIDING SUPPLEMENT THERETO; PROVIDING TRANSFER AND ADJUSTMENT AUTHORITY AND DECLARING AN EMERGENCY WHEREAS, staff has identified the need to make certain revisions to the 2020 Biennial Budget that were not foreseen when Ordinance No. 2018-008 was adopted on November 19, 2018, and WHEREAS, this ordinance was introduced with proper notice and citizens given the opportunity to comment, and WHEREAS, because this will require increasing the appropriation level in one or more funds, an amendment is needed, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON WASHINGTON AS FOLLOWS; Section 1. Pursuant to RCW 35A.33.090, an emergency is declared to exist and the 2020 Budget is hereby modified to provide for adjustments to expenditures, and by providing authority for any necessary transfers of money within or between funds as indicated in the “Modification” column on the attached document Exhibit B. Section 2. That the attached is a summary of the modified budget for the year 2020 for the City of Arlington and that copies of the detailed amended budget are available to any interested taxpayer at the Finance Department, City Hall, Arlington, Washington. Section 3. This ordinance shall be in full force and effect after its passage, and publication according to law. Passed by the City Council and APPROVED by the Mayor this 16th day of December, 2019. CITY OF ARLINGTON _______________________________ Barbara Tolbert, Mayor ATTEST: __________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ____________________________________ Steven J. Peiffle, City Attorney
EXHIBIT B
2020 BUDGET MODIFICATIONS - ALL FUNDS
2020 ORIGINAL BUDGET MODIFICATIONS MODIFIED BUDGET
GENERAL FUND 18,431,255$ 443,684$ 18,874,939$
GENERAL FUND MANDATORY RESERVE FUND - - -
PROGRAM DEVELOPMENT FUND - GENERAL 10,000 250,000 260,000
STREETS MAINTENANCE FUND 1,134,894 - 1,134,894
SOCIAL SERVICES FUND 2,000 - 2,000
GROWTH FUND 1,057,225 257,000 1,314,225
EMERGENCY MEDICAL SERVICES FUND 4,863,050 105,614 4,968,664
PUBLIC ART - 40,000 40,000
LODGING TAX FUND 149,191 - 149,191
CEMETERY FUND 212,358 1,909 214,267
TRANSPORTATION SALES TAX FUND 2,048,000 - 2,048,000
REET 1 FUND 447,641 (103,528) 344,113
REET 2 FUND 284,871 - 284,871
CAPITAL FACILITIES/BUILDING FUND 17,500 9,000 26,500
TRANSPORTATION IMPROVEMENT FUND 4,883,525 782,000 5,665,525
PARK IMPROVEMENT 224,113 121,970 346,083
LIBRARY CAPITAL IMPROVEMENT FUND - - -
CEMETERY CAPITAL IMPROVEMENTS FUND - - -
EQUIPMENT REPLACEMENT FUND 1,443,839 320,363 1,764,202
AIRPORT FUND 3,760,453 30,000 3,790,453
WATER FUND 4,043,664 44,000 4,087,664
SEWER FUND 6,027,480 52,043 6,079,523
WATER IMPROVEMENT FUND 2,476,181 - 2,476,181
SEWER IMPROVEMENT FUND 1,092,904 500,000 1,592,904
STORM WATER CIP FUND 500,250 - 500,250
AIRPORT RESERVE FUND - 162,889 162,889
WATER/SEWER BOND RESERVE FUND - - -
STORMWATER MANAGEMENT FUND 982,331 22,000 1,004,331
AIRPORT CIP 1,611,111 2,712,889 4,324,000
MAINTENANCE & OPERATIONS FUND 1,726,479 38,024 1,764,503
CEMETERY PRE-NEED TRUST FUND 2,000 - 2,000
CEMETERY ENDOWMENT FUND - - -
-
GRAND TOTAL ALL FUNDS 57,432,315$ 5,789,857$ 63,222,172$
DRAFT - BUDGET MODIFICATIONS - 2020 BUDGET
GENERAL FUND
2020 ORIGINAL
BUDGET MODIFICATION
2020 MODIFIED
BUDGET
LEGISLATIVE 208,002 8,363 216,365 Truing up IT equipment replacement contributions.
INFORMATION SERVICES 588,686 (35,866) 552,820
EXECUTIVE 1,271,703 33,647 1,305,350
GOV'T SERVICES 134,025 1,300 135,325
FINANCE 1,161,290 76,296 1,237,586
PERSONNEL 299,800 (32,000) 267,800
$2,647 IT equpiment replacement, $13,500 increase in
extra meeting attendance per salary commission and
$7,500 staffing changes (approved by council 10/7/19).
$10,000 for internship partnership with Arlington High
School (approved by council 10/21/19).
Reduction in IT dept. budget to partially offset
department increases in IT equipment contributions.
Department IT contributions are going up due to cost of
licensing volunteers and commission members, new
software such as Citrix, Caselle, Elements and website
updates. Also, department contributions haven't been
keeping up with general cost increases.
Increase to AWC contribution based on preliminary 2020
rates
$6,000 Admin Assit position budgeted 50/50 between
Finance and CED, actual split is 60 finance/40 CED,
$22,000 AFSCME contract impacts (approved by council
5/20/19) and finance staffing changes (approved by
council 10/7/19), $35,000 overlap for purchasing
position due to expected retirement fall 2020. $6,000
rate increase by SAO - hourly rate changed from $100
per hour to $113 per hour. $7,296 IT equip replacement
contribution.
Reduced labor negotiation expense to offset impact of
union contracts. Due to in house legal expertise for labor
negotiations and contracts through 2021, city will not
need as much labor negotiation budget for 2020.
10/28/19
DRAFT - BUDGET MODIFICATIONS - 2020 BUDGET
GENERAL FUND
2020 ORIGINAL
BUDGET MODIFICATION
2020 MODIFIED
BUDGET
POLICE 7,704,682 108,640 7,813,322
FIRE 2,331,156 42,484 2,373,640
CED 1,335,840 145,946 1,481,786
REVITALIZATION - 42,500 42,500
TRANSFERS 1,966,254 52,374 2,018,628
TOTALS 17,001,438 443,684 17,445,122
Increase in transfer to M&O for general costs increases
(seasonal rate up to $16 - approved by council 3/4/19)
and increases to IT equipment replacement contribution.
$21,195 - Hired in two lateral indivdiuals that filled
vacancies for officers that were less experienced and
paid at a lower pay grade. $40,445 - IT equip
contribution, large increase is partially due to cost of
Office 365 licensing to PD volunteers. $11,000 WCIA
liability insurance increase. $31,000 - Sno911 dispatch
services changed the assessment methodology to include
annual radio maintenance which used to be billed
separately and paid from REET 1 funds. $5,000 payment
for virtual training equipment approved by council
10/21/19 - annual payments of $5,000 until 2023).
$6,000 Impact from union contracts, $13,484 true up to
IT equipment replacement and $20,000 for fire
inspection services (per public safety operating plan).
$15,000 for vehicle maintenace (under budgted in
Fire/over budgeted in EMS, truing up budgets between
departments). $7,000 contingency for fire academy
training if staff turnover. ($19,000) reduction in WCIA
insurance, truing up cost split between Fire/EMS.
$134,500 for salary/benefits for NEW FTE - Development
Services Inspector, majority of salary/benefits paid for by
site civil fees. $8,946 for IT equipment replacement and
$2,500 for additional postage for community outreach.
On 9/16/19 council approved $5,000 for professional
services for Northwest Innovation Center and $37,500 to
Western Washington University for a downtown corridor
plan.
10/28/19
DRAFT - BUDGET MODIFICATIONS - 2020 BUDGET
GENERAL FUND
SUMMARY OF FUNDING SOURCES:SUMMARY OF EXPENSES BY TYPE:
New/Increased Revenue 443,684 Salaries to Market 76,195 17%
New FTE Wages/Benefits 134,500 30%
Retirement overlap 35,000 8%
TOTAL 443,684 Other Services 57,000 13%
Memberships 1,300 0%
Capital Outlay 5,000 1%
Transfers 52,374 12%
IT Equip Replacement 82,315 19%
TOTAL 443,684
10/28/19
DRAFT BUDGET MODIFICATIONS - 2020 BUDGET
OTHER FUNDS
2020 ORIGINAL
BUDGET MODIFICATION 2020 MODIFIED BUDGET
PROGRAM DEVELOPMENT 10,000 250,000 260,000
GROWTH FUND 1,057,225 257,000 1,314,225
EMS 4,863,050 105,614 4,968,664
CEMETERY 212,358 1,909 214,267
CAPITAL FACILITIES 17,500 9,000 26,500 Air conditioning unit for Depot facility.
PUBLC ART FUND 40,000 40,000
REET 1 447,641 (103,528) 344,113
TRANSPORATION IMPRV 4,883,525 782,000 5,665,525
PARK IMPRV 224,113 121,970 346,083
Transfer to transportation imprv. fund for Island Crossing signal.
$525,000 Complete Streets project - construction phase. Paid for by a
grant. $257,000 Island Crossing signal.
Sno 911 changed their assessment methodology so the annual
maintenance fee for the 800 MHZ radio system will not be billed
separately but will be included with the dispatch assessement for
police, fire and EMS. Also, the city's overall assessment decreased by
6% between 2019 and 2020.
$10,000 To perform an IT security assessment of the city's network.
$200,000 to be added to existing fire equipment budget to replace
1996 reserve engine - orginally planned to replace with used, would
like to buy new. $40,000 for a fiber network feasability study.
$6,000 impact from union contracts. $15,000 EMS supplies based on
historical average of actual spending. $31,000 payment to System
Design for cost reporting services for the GEMT program - services
paid for by GEMT revenues. $20,000 for leave payout due to
employee turnover and $5,614 increase to IT equipment contribution.
$15,000 for paramedic school to provide a 4th paramedic on a shift,
increasing EMS services. ($15,000) reduction of vehicle
repairs/maintenance - truing up budget between fire/EMS. $21,000
Truing up WCIA insurance cost split between Fire/EMS. $7,000 -
Sno911 changed assessment methodology to include annual radio
maintenance which used to be billed separately and paid by REET 1
fund.
Increase to IT equipment contribution.
Authorization for the public art grant program. Amount based on
current balance in Public Art Fund (as of 8/31/19)
$10,000 Haller Park Shelter Project paid for by concession revenues,
$111,370 for Innovation Center/Pocket Park paid for by grant funding
and $600 for maintenance/improvements to community garden paid
for by fees.
10/28/19
DRAFT BUDGET MODIFICATIONS - 2020 BUDGET
OTHER FUNDS
2020 ORIGINAL
BUDGET MODIFICATION 2020 MODIFIED BUDGET
SEWER 6,027,480 52,043 6,079,523
SEWER IMPROVEMENT 1,092,904 500,000 1,592,904
WATER 4,043,664 44,000 4,087,664
STORM 982,331 22,000 1,004,331
AIRPORT 3,760,453 30,000 3,790,453
AIRPORT RESERVE 162,889 162,889
AIRPORT CIP 1,611,111 2,712,889 4,324,000
EQUIP REPLACE 1,443,839 320,363 1,764,202
M&O 1,726,479 38,024 1,764,503
TOTALS 32,403,673 5,346,173 37,749,846
($25,000) reduction of fire turn out gear budget - moving budget to
Fire operating budget. $200,000 added to existing budget of $350,000
to replace 1996 reserve fire engine. Originally planned to replace with
a used engine but would like to buy new. $145,363 true up IT
equipment expenses with city wide items moved from IT dept budget
to equip replacement.
$21,000 for increase in seasonal hourly wage range to be competitive
to market - approved by council on 3/4/19. $11,274 for increase to IT
equipment contribution and $5,750 for supplies/services for annual
spring clean up and Haller Park Splash Pad.
$8,043 Impact from union contracts. $44,000 for new FTE - Public
Works Inspector approved by council 9/16/19. Costs split between
water, sewer and storm.
Master Plan Stormwater Update - total cost $80,000 but a portion of
costs are offset by a reduction in other operating expenses.
Transfer to airport CIP fund as match for grant funding on Taxiway
Bravo lighting and overlay projects and Runway 16/34 lighting project.
$388,889 additional budget for Runway 16/34 Lighting project as
updated cost estimates are more than originally budgeted.
$2,324,000 for Taxiway Bravo lighting and overlay projects. Expect to
receive approximately $2.5 million in FAA funding for these projects.
$500,000 for construction of sewer lift station LS-15. Council
approved a recovery contract with Baker-Mor, LLC and AMWA-JPM,
LLC on 6/10/19. Under the recovery contract, the city will be
reimbursed 90% of the project costs.
Portion of salary/benefits for new FTE - Public Works Inspector,
approved by council 9/16/19. Costs split between water, sewer and
storm
Portion of salary/benefits for new FTE - Public Works Inspector,
approved by council 9/16/19. Costs split between water, sewer and
storm
10/28/19
DRAFT BUDGET MODIFICATIONS - 2020 BUDGET
OTHER FUNDS
SUMMARY OF FUNDING SOURCES: SUMMARY OF EXPENSE BY TYPE:
New/Increased Revenue 649,553 Salaries to Market/Leave 58,000 1%
Use of Accumulated Reserves 1,060,250 NEW FTE -Salaries/Benefits 110,000 2%
Grants 3,186,370 Other Services 56,222 1%
Reimbursements (developer agreements)450,000 Capital Outlay 4,646,222 87%
Transfers to Capital Funds 435,729 8%
Public Art Program 40,000 1%
TOTAL 5,346,173 TOTAL 5,346,173
10/28/19
City of Arlington Council Agenda Bill Item: WS #4 Attachment D
reflects a 1% increase from the 2019 certified levy which is an increase of $42,422.06 and does not include additional revenue resulting from new construction. The 2020 budget assumes a 1% increase $64,524 over the 2019 budget ($42,422 plus $22,102 for new construction). Levy resolutions must be submitted to Snohomish County on or before November 30, 2019. A public hearing will be held on
RESOLUTION NO. 2019 - XX
A RESOLUTION OF THE CITY OF ARLINGTON
TO INCREASE THE 2020 REGULAR PROPERTY TAX LEVY
WHEREAS, the City Council of the City of Arlington has met and considered its biennial budget
for the years 2019-2020; and
WHEREAS, the City’s Regular Property Tax actual levy amount from the previous year (2019)
was $4,242,206.31; and
WHEREAS, the population of the City of Arlington is more than 10,000, and now therefore,
BE IT RESOLVED by the City Council of the City of Arlington that an increase in the regular
property tax levy is hereby authorized for the levy to be collected in the 2020 tax year. The dollar
amount of the increase over the actual levy amount from the previous year shall be $42,422.06
which is a percentage increase of 1% from the previous year. This increase is exclusive of
additional revenue resulting from new construction, improvements to property, newly
constructed wind turbines, any increase in the value of state assessed property, any annexations
that have occurred and refunds made.
PASSED and APPROVED by the Mayor and City Council of the City of Arlington, at a regular
meeting held on the 18th day of November, 2019.
Barbara Tolbert, Mayor
ATTEST:
______________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
___________________________
Steve Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: WS #5 Attachment E
increase from the 2019 certified levy which is an increase of $10,043.22 additional revenue resulting from new construction. The 2020 budget assumes a total increase of $10,420. Levy resolutions must be submitted to Snohomish County on or before November 30, 2019.
RESOLUTION NO. 2019-XX
A RESOLUTION OF THE CITY OF ARLINGTON
TO INCREASE THE 2020 EMS TAX LEVY
WHEREAS, the City Council of the City of Arlington has met and considered its biennial budget
for the years 2019 – 2020; and
WHEREAS, the City’s EMS actual tax levy amount from the previous year (2019) was
$1,004,321.94; and
WHEREAS, the population of the City of Arlington is more than 10,000, and now therefore
BE IT RESOLVED by the City Council of the City of Arlington that an increase in the EMS tax levy
is hereby authorized for the levy to be collected in the 2020 tax year. The dollar amount of the
increase over the actual levy amount from the previous year shall be $10,043.22 which is a
percentage increase of 1% from the previous year. This increase is exclusive of additional
revenue resulting from new construction, improvements to property, newly constructed wind
turbines, any increase in the value of state assessed property, any annexations that have
occurred and refunds made.
PASSED and APPROVED by the Mayor and City Council of the City of Arlington, at a regular
meeting held on the 18th day of November, 2019.
____________
Barbara Tolbert, Mayor
ATTEST:
______________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
___________________________
Steve Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: WS #6 Attachment F COUNCIL MEETING DATE: October 28, 2019 SUBJECT: Resolution Replacing Resolution 2017-003 and Adopting the Revised Social Services Fund Policy ATTACHMENTS: A Resolution of the City of Arlington Replacing Resolution 2017-013 and Adopting the Revised Social Service Fund Policy Exhibit A – Social Services Fund Policy, redlined version Exhibit A – Social Services Fund Policy, clean version DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360-403-3431 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Since the social services fund policy was adopted, staff have recognized that there is a broader need in the community than just providing shelter, food, clothing and transportation to addicted individuals seeking treatment. There is a need in the community to also provide basic needs to those facing mental health issues and homelessness. Staff is requesting an update to the social services policy to expand the allowable use of these funds. HISTORY: On June 19, 2017, the council approved Resolution No. 2017-013 adopting a Social Services Fund policy. The purpose of the policy was to allow use of funds to provide immediate basic needs to individuals who are opioid addicted and seeking treatment. ALTERNATIVES: Do not approve updates to the policy. Remand to staff for further information or edits.RECOMMENDED MOTION: Workshop; discussion only. At the November 4, 2019 council meeting, the recommended motion will be, “I move to approve the Resolution of the City of Arlington Replacing Resolution No. 2017- 013, and adopt the revised Social Services Fund Policy, and authorize the Mayor to sign the resolution.”
RESOLUTION NO. 2019-XXX
RESOLUTION NO. 2019-XXX
A RESOLUTION OF THE CITY OF ARLINGTON REPLACING RESOLUTION NO.
2017-013 AND ADOPTING THE REVISED SOCIAL SERVICES FUND POLICY
WHEREAS, the City has determined it would be an appropriate expenditure of
public funds to provide for immediate basic needs to individuals that are addicted to
opiates, are homeless or experiencing mental health issues; and
WHEREAS, the City Council has reviewed and deliberated on the recommended
revisions to the social services fund policy and finds it in the best interest of the city to
amend said policy; and
WHEREAS, the City Council wishes to document its intent with reference to the
expenditure of funds for these purposes;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARLINGTON, WASHINGTON AS FOLLOWS:
1. The City Council authorizes and amends the Social Services Fund Policy
attached hereto as Exhibit A as the City’s policy for the use of funds
allocated to the Social Services Fund, limitations on the use of said fund,
and the processes to be followed when used.
ADOPTED by the City Council and APPROVED by the Mayor this ____day of
November, 2019.
CITY OF ARLINGTON
_______________________________
Barbara Tolbert, Mayor
ATTEST:
________________________________
Kristin Banfield, City Clerk
APPROVED AS TO FORM:
________________________________
Steven J. Peiffle, City Attorney
City of Arlington
Council Agenda Bill
Item:
WS #7
Attachment
G
COUNCIL MEETING DATE:
October 28, 2019
SUBJECT:
Lodging Tax Advisory Committee Appointment
ATTACHMENTS:
None
DEPARTMENT OF ORIGIN
Finance; Kristin Garcia - Finance Director 360-403-3431
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
BUDGETED AMOUNT: N/A
LEGAL REVIEW:
DESCRIPTION:
Jennifer Egger is no longer eligible to serve on the lodging tax advisory committee. Stilly Valley
Chamber Board Member Amie Verellen-Grubbs has agreed to fill the vacancy left by Ms. Egger. Her
appointment would expire April 30, 2021. Ms. Verellen-Grubbs is excited for the opportunity to serve
and understands the time commitment involved with being on the committee.
HISTORY:
Jennifer Egger of the Stilly Valley Chamber of Commerce was reappointed to the lodging tax advisory
committee on August 5, 2019. This position expires April 30, 2021.
ALTERNATIVES:
Remand to staff for further information.
RECOMMENDED MOTION:
Workshop; discussion only. At the November 4, 2019 council meeting, the recommended motion
will be, “I move to appoint Amie Verellen-Grubbs to the lodging tax advisory committee to fill the
remaining term previously held by Jennifer Egger.”
City of Arlington Council Agenda Bill Item: WS #8 Attachment H
General Fund Operating Statement Revenue Charts