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Home My WebLink About07-22-19 Council Workshop SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Appointment to the Lodging Tax Advisory Committee (LTAC) ATTACHMENT A Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Marilyn Oertle 2. Boundary Line Adjustment for Grandview North, LLC ATTACHMENT B Staff Presentation: Marc Hayes Council Liaison: Mike Hopson 3. Apparent Low Bid Terrace Park Renovation Project ATTACHMENT C Staff Presentation: Jim Kelly Council Liaison: Marilyn Oertle 4. Apparent Low Bid Merchants Parking Lot Repaving Project ATTACHMENT D Staff Presentation: Jim Kelly Council Liaison: Sue Weiss 5. Update on Installation of Temporary Signal at ATTACHMENT E SR-530 and Smokey Point Blvd Staff Presentation: Jim Kelly Council Liaison: Mike Hopson Arlington City Council Workshop Monday, July 22, 2019 at 7:00 pm City Council Chambers – 110 E Third Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 6. Update from Fire District 24 (Darrington) on EMS Services 7. June Financial Report ATTACHMENT F Staff Presentation: Kristin Garcia 8. Discussion on Discharging of Fireworks within City Limits Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Marilyn Oertle 9. Miscellaneous council items ADMINISTRATOR & STAFF REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. COUNCILMEMBER REPORTS REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert City of Arlington Council Agenda Bill Item: WS #1 Attachment ACOUNCIL MEETING DATE: July 22, 2019 SUBJECT: Lodging Tax Advisory Committee Reappointment and Appointment ATTACHMENTS: Redacted applications of Jennifer Egger and Shirley Case DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360-403-3431 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The lodging tax advisory committee currently has two positions open. The positions need to be filled by individuals representing organizations eligible to receive the tax. The city received two applications; Shirley Case from the Stillaguamish Valley Genealogical Society. committee 2017-applicants are qualified and willing to serve, therefore the lodging tax committee is asking the council Workshop; discussion only. At the August 5, 2019 council meeting the recommended motion will be, “I move to confirm the reappointment of Jennifer Egger and appointment of Shirley C ase to the Lodging Tax Advisory Committee”. Jennifer Egger Arlington, WA 98223 ✔ 03/12/19 (Attach page for additional space) I am currently the executive director of the Stilly Valley Chamber of Commerce. I have also served on the PARC commission for the past two years. Lodging Tax applicants must attach a letter of support from the organization they are representing. City of Arlington Council Agenda Bill Item: WS #2 Attachment BCOUNCIL MEETING DATE: July 22, 2019 SUBJECT: Boundary Line Adjustment for Grandview North, LLC ATTACHMENTS: Illustrative Map, Proposed BLA DEPARTMENT OF ORIGIN Community and Economic Development; Marc Hayes – Director 360-403-3457 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: 0 BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: Boundary line adjustment to “square up" property lines, providing for more uniformity in both the city-owned and the Grandview parcels. Conveyances are depicted on the illustrative map attached. HISTORY: As part of the Emory Lofts project, the applicant proposed reconfiguring the existing parcels so that both buildings could be placed on Parcel “C” and the vehicle parking/access would occur upon Parcel “A”. ALTERNATIVES: Remand back to staff for additional information. RECOMMENDED MOTION: Workshop; discussion only. At the August 5, 2019 council meeting, the recommended motion will be, “I move to approve the conveyance of real property to Grandview North, LLC and accept the conveyance of real property to City of Arlington, as described on the Boundary line Adjustment.” Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied,including but not limited to warranties of suitability for a particular purpose or use. Map data arecompiled from a variety of sources which may contain errors and users who rely upon the informationdo so at their own risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for anyand all liability of any nature arising out of or resulting from the lack of accuracy or correctness of thedata, or the use of the data presented in the maps. Exhibit A Grandview North BLA City of Arlington Date: File: Cartographer: Scale:EmoryLofts_8.5x11_19 7/2 /20 19 akc 1 inch = 1 75 fe et Legend Convey to Grand view Convey to Grand view Convey to the City Convey to the City NewParcel B New Parcel CNew Parcel A N WEST AVE E 3RD ST E 2ND ST E 1ST ST E MAPLE ST S OLYMPIC AVESWEST AVE N OLYMPIC AVE Draft Parcel B Parcel A Parcel C N WEST AVE E 3RD ST E 2ND ST E 1ST ST E MAPLE ST S OLYMPIC AVES WEST AVE N OLYMPIC AVE BEFOR E AFTER ± Grandview BLA Convey to C ity Convey to G randview Parcel A Parcel B Parcel C Grandview Parcels (AFTER) Parcels (SnoCo) City of Arlington Council Agenda Bill Item: WS #3 Attachment C exposed in the stepped terraces, and installation of a concrete sidewalk and new split rail fence. Work also includes final grading and hydroseeding. The project was advertised for bid in June and bids were opened on July 11th. The City certified bid tabulation is attached with Diverse Contractors, Inc. being the qualified low bidder with a bid of $78,411.00. $78,411.00, and authorize the Mayor to sign the construction contract, pending final review by the City of Arlington Council Agenda Bill Item: WS #4 Attachment D COUNCIL MEETING DATE: July 22, 2019 SUBJECT: 2019 Merchants Parking Lot Improvement Project Award ATTACHMENTS: City of Arlington Certified Bid Tabulation DEPARTMENT OF ORIGIN Public Works; Jim Kelly – Public Works Director 360-403-3505 EXPENDITURES REQUESTED: $ 178,717.81 BUDGET CATEGORY: Streets Dept /Storm CIP $150,000 total budgeted BUDGETED AMOUNT: $150,000 LEGAL REVIEW: DESCRIPTION: Award of the 2019 Merchants Parking Lot Paving Project to Fidalgo Paving and Construction. HISTORY: The City budgeted $150,000 in 2019 for the removal, regrading, and re-paving, and striping of the Merchant’s Parking Lot and alleyway in downtown Arlington. A portion of the project will also include upgrades to the stormwater system in that area. The project was advertised for bid in June and bids were opened on July 11th. The City certified bid tabulation is attached with Fidalgo Paving and Construction being the qualified low bidder with a bid of $178,717.81. City of Arlington Council Agenda Bill Item: WS #5 Attachment E COUNCIL MEETING DATE: July 22, 2019 SUBJECT: SR-530 and Smokey Point Blvd Interim Signal Project Award ATTACHMENTS: No attachments – Bids due August 1, bid tab to be handed out at workshop DEPARTMENT OF ORIGIN Public Works; Jim Kelly – Public Works Director 360-403-3505 EXPENDITURES REQUESTED: $ To Be Determined BUDGET CATEGORY: Transportation Improvement Fund, not budgeted BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Award of the SR-530 and Smokey Point Blvd Interim Signal Project to the lowest qualified bidder. HISTORY: Over the past decade, traffic on SR-530 passing through Island Crossing has increased to a 2019 traffic volume of approximately 23,000 vehicles per day. The SR-530 and Smokey Point Blvd intersection was operating at a Level of Service (LOS) “D” prior to Pilot Travel Center opening, after the opening the LOS decreased and made traffic conditions worse. More specifically, trucks on Smokey Point Blvd that are turning left on to SR-530, create a high degree of hazard due to their slow movement and unregulated traffic movement on SR-530. The City of Arlington, WSDOT and the Stillaguamish Tribe of Indians worked together to develop an interim signal plan that will control traffic movements through this intersection until the permanent City of Arlington Council Agenda Bill Item: WS #7 Attachment F General Fund Operating Statement Revenue Charts