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HomeMy WebLinkAbout07-15-19 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Thank you to Isaiah and Lawrence Evans Mayor's Volunteer Award - Steve Glaze Mayor Barb Tolbert PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle 1. Minutes of the June 29, 2019 City Council & Planning Commission retreat, ATTACHMENT A and July 1 and July 8, 2019 Council meetings 2. Accounts Payable PUBLIC HEARING 1. Resolution Declaring Utility Property (Vehicles) as Surplus ATTACHMENT B Staff Presentation: Jim Kelly Council Liaison: Josh Roundy NEW BUSINESS 1. Library Board Appointment ATTACHMENT C Staff Presentation: Kristin Banfield Council Liaison: Marilyn Oertle DISCUSSION ITEMS INFORMATION Arlington City Council Meeting Monday, July 15, 2019 at 7:00 pm City Council Chambers – 110 E Third Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert Council Chambers 110 East Third Street June 29, 2019 Councilmembers Present: Mike Hopson, Debora Nelson, Jan Schuette, Joshua Roundy, Sue Weiss, Jesica Stickles, and Marilyn Oertle. Planning Commissioners Present: Board Chair Tim Dean, Bruce Angell, Melissa Johnson, Mike Thomas, and Vernon Beach. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Marc Hayes, Nova Heaton, Josh Grandlienard, Kristin Foster, Launa Peterson, Jim Kelly, Wendy Van Der Meersche, and City Attorney Steve Peiffle. Also Known to be Present: Don and Kathy Vanney, Regan and Sarah Hyatt. Retreat facilitator, Steve Peiffle, called the meeting to order at 9:02 a.m. Mr. Peiffle began by providing an overview of the retreat, with a review of the agenda, and the ground rules for the day. Councilmembers, Planning Commissioners, and City staff introduced themselves. Growth Management Act (GMA) PowerPoint Presentation Mr. Peiffle provided a PowerPoint presentation explaining the Growth Management Act (GMA). The GMA is a series of state statutes that were adopted in 1990 to address growth, and requires cities and counties to develop comprehensive plans. A comprehensive plan is a guiding document for cities and counties to establish goals, objectives, policies, actions, and standards. The comprehensive plan provides guidance for day to day decisions by electeds and staff. The GMA has established 13 goals to be the basis of all comprehensive plans. According to RCW 36.70A.3450, Sanctions may be imposed by the governor on cities in non-compliance, which include, the withholding of motor vehicle fuel tax, the transportation improvement account, sales and use tax, liquor profit tax, and temporary rescission of Real Estate Excise Tax (REET). Mr. Peiffle then turned the retreat over to Community and Economic Development Director Marc Hayes, who explained “Game of Homes”, and the first planning exercise. Minutes of the Joint City Council and Planning Commission Retreat Minutes of the Joint City Council and Planning Commission Retreat June 29, 2019 Page 2 of 4 Planning Exercise 1 At the three tables, sat councilmembers, planning commissioners, and staff. One person at each table was named as mathematician to determine lot densities and dwelling units per acre. An overseer was also chosen at each table to guide the placement of buildings by the other team members in accordance with the applicable zoning as described in the map legend. A Community and Economic Development staff member was also at each table acting as scribe to record the progress and results and address any comments and questions, reporting to the group after the exercise. A map was placed at each table showing under-utilized and undeveloped residential lands within Arlington city limits. The object of the exercise was to utilize the available land within the city limits to house an additional 7,000 residents over the next 20 years, (which is forecasted in VISION 2040, a plan developed by the Puget Sound Regional Council (PSRC), to keep central Puget Sound thriving as it grows.) The three groups worked for one hour on Planning Exercise 1. The three scribes reported to the group their results and progress, with discussion following. Planning Exercise 2 Mr. Hayes then explained the second Game of Homes exercise, stating that the object of the second exercise was to utilize the available land within the existing city limits to house approximately 14,000 additional residents over the next 30 years. Although the exact amount of population will not be determined until the adoption of Vision 2050, this was the population being used for Planning Exercise 2. This required a creation of a minimum of 7,000 new housing units. The information used in the first exercise was still utilized, however, there were zoning changes required, as well. The three groups worked for one hour on Planning Exercise 2. After lunch, the three scribes reported to the group the results and progress from their tables, with discussion following. Open discussion and conversation – Community engagement – Communications between City Council and Planning Commission A discussion followed between councilmembers and planning commissioners regarding the desire to meet regularly, and then provide interactive information to the public. Mr. Peiffle compiled notes from councilmembers and planning commissioners regarding possible ways to engage the public. Engaging the public • Getting information to and engaging with the community • Where do you want growth in your neighborhood? • Recognize market conditions • Missing middle • Current zoning doesn’t work • More confident we can accommodate Minutes of the Joint City Council and Planning Commission Retreat June 29, 2019 Page 3 of 4 • Infrastructure needs • Arlington is high-density transit corridor • We need to implement a new zoning tool • We want to create livable neighborhoods • Create a more understandable package for the public • Educate developers too • Give visuals to electeds • Varieties of impact fees by zone • SR 530, SR 531, HWY 9 • Need to update fees for County impacts • State Routes need to be defined as “projects” • How do citizens impact Olympia • Plan helps advocate for citizens • Limits on rezone “redos” Don Vanney, 425 S. Olympic Avenue, provided a public comment suggesting early involvement with the community during planning stages, before things become tense. Wrap-up and further action plans • The next comprehensive plan will be due in 2023. Work on the plan will begin in 2020. • Educate citizens on the planning process, GMA requirements, and consequences of not following the GMA. • Educate developers. • Provide preliminary education to the public. • Additional meetings/retreats between councilmembers and planning commissioners. Mr. Peiffle then recorded the next steps that councilmembers and planning commissioners would like to take. Next Steps • Continued meetings/workshops on zoning and engagement • Take to public in small bites – neighborhood focus groups • What is goal of engagement? • Process of additional changes • Educate public • Specific meeting regarding East Hill (formerly known as Brekhus Beach) • Meeting regarding engagement • Interactive engagement with citizens • Use fliers to engage • How do we capitalize on hot market? • Multiple forms of engagement • Interactive map coming Minutes of the Joint City Council and Planning Commission Retreat June 29, 2019 Page 4 of 4 Councilmembers’ break will begin after the August 5 meeting, and return they will return September 9 with a workshop. With no other discussion or comments, there was no objection to Mr. Peiffle’s suggestion to end the retreat 15 minutes early. The retreat was adjourned at 1:45 p.m. ______________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third Street July 1, 2019 Councilmembers Present: Mike Hopson, Jan Schuette, Marilyn Oertle, Debora Nelson, Sue Weiss, Jesica Stickles and Joshua Roundy. Council Members Absent: None Staff Present: Mayor Barb Tolbert, Paul Ellis, Jonathan Ventura, Sarah Lopez, Kristin Banfield, Chris Dickison, Avery Hufford, Timothy Zachman, Rory Bolter, Alex Donchez, Lucas Adkins, Peter Barrett, Colin Roberson, Michael Knight, Seth Kinney, Mike Phillips, Andrea Hill, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Don Vanney, Kathy Vanney, Holly Sloan-Buchanan, Linda Byrnes, Michele Blythe, Lindsay Dunn, Mike and Laura Zachman and family, friends of Timothy Zachman, and Doug Buell. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Jan Schuette seconded the motion, which passed with a unanimous vote. SWEARING IN Police Chief Jonathan Ventura introduced Officer Timothy Zachman. Officer Zachman is an Arlington High School graduate with credits from Everett Community College to graduate. He graduated from the Spokane Police Academy. His life goal has been to become a police officer. He has volunteered with the Arlington Police Department, so he knows the community, likes the police officers, and wants to give back. He was one of the top applicants for this position, and the youngest officer to be hired in Arlington at 20 years old. Officer Zachman is the latest police officer to be hired which fully staffs the Arlington Police mother, Laura, performed his badge pinning. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Not on the agenda, Arlington Rotarian Linda Byrnes presented the Mayor and councilmembers with a replica of the sign for the new Splash Pad at Haller Park. She spoke Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting July 1, 2019 Page 2 of 3 of the partnership of the City of Arlington, Arlington Rotary, and Stillaguamish Tribe, to build this wonderful place for kids to play safely during the summer. Randal Southam of Southam Creative, spoke of the rebrand of the Arlington Marysville Manufacturing Industrial Center (AMMIC) to Cascade Industrial Center. Discussion followed with Mr. Southam answering questions. PROCLAMATIONS None. PUBLIC COMMENT None. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Nelson seconded the motion to approve the Consent Agenda which was unanimously carried: 1. Minutes of the June 17 and June 24, 2019 council meetings. 2. Accounts Payable: EFT Payments and Claims Checks #97155 through #97256 dated June 18, 2019 through July 1, 2019 for $218,907.22. PUBLIC HEARING None. NEW BUSINESS Interlocal Agreement with Marysville Fire District for Battalion Chief Services Assistant Fire Chief Chris Dickison requested council approval of an interlocal agreement with Marysville Fire District. For years, the Marysville Fire District has provided Battalion Chief services on major incidents to the City of Arlington without a formal agreement or compensation. These services occur less than 20 hours per year. This agreement will formalize the arrangement for both agencies, and was budgeted in the 2019 / 2020 budget. This was presented as one of the Fire Departments five-year operational goals at the spring 2018 council retreat. Historically, this has been an informal agreement provided through the Snohomish County Mutual Aid agreement however, Arlington cannot provide a “like” service. Councilmember Stickles asked City Attorney Steve Peiffle if the motion recorded on the Council Agenda Bill (CAB) could be reworded to reflect a one-year expiration date. Mr. Peiffle agreed. Councilmember Jesica Stickles made a friendly amendment and moved and Councilmember Sue Weiss seconded the motion to approve the Interlocal Agreement with Marysville Fire District for Battalion Chief Services, with an expiration date of July 2020, and authorized the Mayor to sign the Interlocal Agreement. After an additional brief discussion, Councilmember Stickles made a friendly amendment to the previously amended motion. Minutes of the City of Arlington City Council Meeting July 1, 2019 Page 3 of 3 Councilmember Jesica Stickles moved and Councilmember Sue Weiss seconded the motion to approve the Interlocal Agreement with Marysville Fire District for Battalion Chief Services, with a review to be held January 1, 2020, and authorized the Mayor to sign the Interlocal Agreement. The motion passed unanimously. Street Closure Request Community Revitalization Manager Sarah Lopez requested Council approve a road closure for Bovee Acres, on July 6, 2019 from 2:30 to 7:00 p.m. for a neighborhood block party. This event request was sent to staff through the special event process. Council approval is required for all new street closures. A brief discussion followed with Ms. Lopez answering council questions. Councilmember Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the street closure for Bovee Acres neighborhood block party on July 6, 2019. The motion passed unanimously. DISCUSSION ITEMS None. INFORMATION None. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis distributed a memo to Councilmembers regarding information about discharging fireworks in the City of Arlington. Discussion followed with Mayor Pro Tem Marilyn Oertle requesting this subject be brought before Council at a July 2019 workshop. Mr. Ellis agreed to prepare information for a July workshop. MAYOR’S REPORT None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:36 p.m. _________________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third Street July 8, 2019 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Josh Roundy, Jesica Stickles and Sue Weiss. Council Members Absent: Jan Schuette, excused. Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Kristin Banfield, Sheri Amundson, Jim Kelly, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Don Vanney and family, Michele Blythe, Lindsay Dunn, Avery Hufford, and Holly Sloan-Buchanan. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. WORKSHOP ITEMS – NO ACTION WAS TAKEN Resolution Declaring Utility Property (Vehicles) as Surplus Public Works Director Jim Kelly spoke of a resolution declaring a water utility vehicle and a wastewater utility vehicle as surplus. State law requires that a public hearing be held prior to the surplus of “land, property, or equipment originally acquired for public utility purposes” (RCW 35.94.040). At the July 15, 2019 Council meeting a public hearing will be held to solicit public discussion and input regarding the proposed action of declaring the vehicles as surplus. Discussion followed with Mr. Kelly answering council questions. City Council Workshop Minutes of the City of Arlington City Council Workshop July 8, 2019 Page 2 of 3 Citizen Salary Review Commission Final Decision Administrative Services Director James Trefry spoke of the decision of the Citizen Salary Commission. The City of Arlington’s Citizen Salary Review Commission has completed its work for 2019 and filed its compensation decision with the Arlington City Clerk. The notice specifies changes to the Mayor and Council salaries and per diem reimbursements on July 1, 2019, January 1, 2020, and January 1, 2021. The Commission will meet again in 2021. The Arlington City Council established the Citizen Salary Review Commission in January 2015 to set the salaries and per diem reimbursements for the city’s elected officials. Since its formation, the Commission has focused its work on basing salaries and per diem reimbursement of elected officials on realistic standards so that elected officials of the city may be paid according to the duties of their offices, and so that citizens of the highest quality may be attracted to public service. No action of the City Council is required. By code, the decision of the Citizen Salary Review Commission is final and binding. Discussion followed with Mr. Trefry answering council questions. Library Board Appointment Communications Manager Kristin Banfield spoke of recent interviews held by the Library Board interview panel. Three candidates were interviewed for the two open positions on the Library Board. After discussion of the candidates’ experience and qualifications, the panel is recommending the reappointment of Stephanie Dickson to the Library Board with a term expiration of April 1, 2024 and the appointment of Jamie Coupaud to the seat vacated by Jerrie Inman, with a term expiration of April 1, 2020. Discussion followed with Ms. Banfield answering council questions. Miscellaneous Council Items None. ADMINISTRATOR AND STAFF REPORTS Mayor Tolbert spoke of the exceptional work done by Councilmembers Debora Nelson and Jan Schuette regarding their participation in transportation issues at Snohomish County Committee for Improved Transportation (SCCIT) and Puget Sound Regional Council (PSRC). Their efforts at SCCIT and PSRC have led to the expansion of a critical study outlining improvements to I-5 that now extends to Exit 208 in Arlington. PUBLIC COMMENT None. COUNCILMEMBER REPORTS Councilmembers Debora Nelson, Marilyn Oertle, Mike Hopson, and Jesica Stickles provided brief updates, while Councilmembers Josh Roundy and Sue Weiss had nothing to report this evening. EXECUTIVE SESSION None. Minutes of the City of Arlington City Council Workshop July 8, 2019 Page 3 of 3 REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING There will be one item for public hearing and one item for new business. There will be no consent agenda items for next week’s council meeting. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:29 p.m. _________________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: PH #1 Attachment B meeting a public hearing will be held to solicit public discussion and input regarding the proposed action of declaring the following vehicles as surplus: Do not surplus the equipment -Remand to staff for further consideration RECOMMENDED MOTION: I move to approve the resolution declaring utility vehicles as surplus, and authorize the Mayor to sign the resolution, pending final review by the City Attorney. RESOLUTION NO. 2019-XXX 1 RESOLUTION NO. 2019-XXX A RESOLUTION OF THE CITY OF ARLINGTON DECLARING CERTAIN UTILITY PROPERTY AS SURPLUS AND AUTHORIZING ITS SALE OR TRANSFER WHEREAS, the City has purchased the vehicles listed on the attached Exhibit “A”; and WHEREAS, the items identified on Exhibit “A” are surplus to the needs of the City; and WHEREAS, the City conducted a public hearing on July 15, 2019 and thereafter determined approval of this resolution was in the best interests of the City and citizens; NOW, THEREFORE, the City of Arlington, acting by and through its City Council, does hereby resolve as follows: 1. The equipment described on the attached Exhibit “A” is declared surplus to the needs of the City. 2. Staff is instructed to trade in all items for the best available price, sell all items for the best available price or properly dispose of items that it is unable to sell. Staff is further authorized to dispose of the property via an intergovernmental transfer pursuant to RCW 39.33.010. Passed by the City Council of the City of Arlington at a regular meeting on this 15th day of July, 2019 ________________________________ Barbara Tolbert Mayor ATTEST: ________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ___________________________ Steven J. Peiffle, City Attorney RESOLUTION NO. 2019-XXX 2 EXHIBIT A City of Arlington Council Agenda Bill Item: NB #1 Attachment C COUNCIL MEETING DATE: July 15, 2019 SUBJECT: Library Board Reappointment and Appointment ATTACHMENTS: Redacted applications of Stephanie Dickson and Jamie Coupaud DEPARTMENT OF ORIGIN Administration; contact Kristin Banfield, 360-403-3444 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The Library Board interview panel interviewed three candidates for the two open positions on the Library Board. After discussion of the candidates’ experience and qualifications, the panel is recommending the reappointment of Stephanie Dickson to the Library Board with a term expiration I move to consent to the reappointment of Stephanie Dickson and appointment of Jamie Coupaud tothe Library Board.