HomeMy WebLinkAbout04-08-19 Council Workshop
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Erin
APPROVAL OF THE AGENDA
Mayor Pro Tem Marilyn Oertle
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Apparent Low Bid 2019 Utility and Pavement Preservation Project ATTACHMENT A
Staff Presentation: Jim Kelly
Council Liaison: Josh Roundy
2. Apparent Low Bid Haller Park Irrigation Project ATTACHMENT B
Staff Presentation: Jay Downing
Council Liaison: Josh Roundy
3. PARC Commissioner appointments ATTACHMENT C
Staff Presentation: Sarah Lopez
Council Liaison: Marilyn Oertle
4. Grant acceptance for Complete Streets ATTACHMENT D
Staff Presentation: Nova Heaton
Council Liaison: Mike Hopson
5. Interlocal Agreement with Community Transit for Commute Trip Reduction ATTACHMENT E
plans and programs
Staff Presentation: Marc Hayes
Council Liaison: Debora Nelson
Arlington City Council Workshop
Monday, April 8, 2019 at 7:00 pm
City Council Chambers – 110 E Third Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
6. Interlocal Agreement with East County Fire Support Services (ECFSS) ATTACHMENT F
for fire vehicles fleet maintenance
Staff Presentation: Dave Kraski
Council Liaison: Jesica Stickles
7. Miscellaneous council items
ADMINISTRATOR & STAFF REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
COUNCILMEMBER REPORTS
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Barb Tolbert
City of Arlington
Council Agenda Bill
Item:
WS #1
Attachment
A
COUNCIL MEETING DATE:
April 8, 2019
SUBJECT:
Apparent Low Bid for the 2019 Utility Improvement and Pavement Preservation Project
ATTACHMENTS: Preliminary Bid Tab Sheet
–
Apparent Low Bid)
–
“I move to award the
(CONTRACTOR)(BID PRICE)
ontract, pending review by the City Attorney.”
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
B
COUNCIL MEETING DATE:
April 8, 2019
SUBJECT:
Apparent Low Bid for the Haller Park Irrigation Project
ATTACHMENTS:
Bid list
DEPARTMENT OF ORIGIN
Public Works and M&O; Jay Downing – 360-403-4642
EXPENDITURES REQUESTED: $ (Apparent Low Bid)
BUDGET CATEGORY: Park Improvement
BUDGETED AMOUNT:
LEGAL REVIEW:
DESCRIPTION:
Review of preliminary bid tabulation for the Haller Park Irrigation Project.
HISTORY:
The City has been engaged in several phased improvement projects at Haller Park, the current work
phase entails installation of a splash pad, concrete walkways and turf/landscape areas. To ensure the
long-term survival of the turfed and landscaped areas, the City will be installing a 15-zone sprinkler
system.
The Haller Park Irrigation construction project was advertised for bid in mid-March and bids were
opened on April 4th. The list of bids received will be handed out at the April 8, 2019 Council Workshop
for discussion and recommendation of low bidder.
ALTERNATIVES
Remand to staff for further evaluation
RECOMMENDED MOTION:
Workshop; discussion only. At the April 15, 2019 council meeting the recommended motion will be, “I
move to award the Haller Park Irrigation Project to (CONTRACTOR) in the amount of (BID PRICE) and
authorize the Mayor to sign the construction contract, pending review by the City Attorney.”
City of Arlington Council Agenda Bill
Item: WS #3 AttachmentC
COUNCIL MEETING DATE: April 8, 2019 SUBJECT: Appointments and reappointment to Parks, Arts, and Recreation Commission ATTACHMENTS: Redacted applications of Steve Maisch, Barbara Butner, Heather Logan, and Clayton Conway DEPARTMENT OF ORIGIN Administration; Sarah Lopez – 360‐403‐3448 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Steve Maisch has reapplied for a second term April 1, 2019‐ April 1, 2023. Barb Butner, Heather Logan, and Clayton Conway were interviewed on March 27, 2019. The interview committee is recommending Heather Logan for term April 1, 2019 ‐ April 1, 2023, Barbara Butner for the unexpired term (vacated by Lauren Hammond) ending April 1, 2022, and Clayton Conway for the unexpired term (vacated by Nicholas Rieman) ending April 1, 2022. HISTORY: The Parks, Arts, and Recreation Committee (PARC) serves as an advisory commission to the Mayor and City Council with respect to Parks, Arts and Recreation facilities and programs within the City, as well as changes, expansions or new acquisitions of both facilities and programs. The Commission also serves as the Tree Board. Terms for the seven members are four years (staggered). ALTERNATIVES Table the recommendations until a later date. RECOMMENDED MOTION: Workshop; discussion only. At the April 15, 2019 council meeting, the recommended motion will be, “I move to re‐appoint Steve Maisch and appoint Barbara Butner, Heather Logan and Clayton Conway to the Parks, Arts, and Recreation Commission.”
Steve Maisch
✔
3/7/19
(Attach page for additional space)
I am respectfully requesting the opportunity to serve for a second term on PARC.
It is very excited to be a part of Arlington's future! I have really enjoyed the experience that I
have received for the last four years. This city has such a great and talented staff. The way
they value and utilize the volunteer system, I feel, is a rarity in city government.
Thank you for considering me.
Lodging Tax applicants must attach a letter of support from the organization they are
representing.
Barbara M. Butner
Cell)
✔
2-25-19
(Attach page for additional space)
1. Lived in Arlington for over 50 years
2. I was employed by the City of Arlington for over 30 years- retired in 2009. part of my duties
included
taking minutes at Park Board meetings in the mid to late 80's.
3. Presently volunteer for the Arlington Community Resource Center - I have volunteered for
the last 3
years.
4. Education: Graduated from Arlington, Class of 1968.
Attended Olympic college thru the State Fire Chief's Association- Fire Adminstration
Management
Degree Program- Completed and received the President's Scholar Certificate of Completion.
Classes
included, Psychology, Leadership, Sociology, Peer Reviews, Decision Making Techniques, and
core
Management Studies.
I enjoy following a process from start to finish. I thrive on problem solving and look for solutions
to
benefit the whole.
My interests vary, I enjoy gardening, the great outdoors and spending time with good friends
and family. I love music, reading and travelling.
Lodging Tax applicants must attach a letter of support from the organization they are
representing.
Heather Logan
cell
✔
March 18, 2019
(Attach page for additional space)
Hello! Thank you for considering my application for the Parks, Arts and Recreation
Commission.
Arlington has good quality of place, and our parks and public art play a big role, especially
along the Centennial Trail and Olympic Avenue. We have the gift of geographical beauty, and
we choose to display artistic and recreational beauty, as well.
I use Arlington's parks, and have played softball on a city league. I think creating spaces and
opportunities for people to get outside contributes to our residents' well-being.
I was lucky enough to collect (with an amazing committee of local volunteers) the art for
Cascade Valley Hospital. Our goal was to display very good pieces from regional artists,
because we were committed to showcasing our local talent. If I were selected for this
commission, I would also volunteer to serve as the PARC representitve to the Public Arts
Committee. I understand the process required to acquire public art, and would happily donate
my time to acquiring artworks for Arlington's collection.
Our city is growing, and I believe that we must all work together to keep our home town look,
feel and spirit. If I served on PARC, nurturing our home town spirit would be my goal, through
our parks, arts and recreational programs.
Lodging Tax applicants must attach a letter of support from the organization they are
representing.
Clayton Conway
✔
✔✔
March 16, 2019
(Attach page for additional space)
My wife and I have lived in Arlington for 6 years and I'm looking to be involved in the
community. I believe my knowledge and experience in construction, software development,
project management, manufacturing, sales, marketing, and entrepreneurship will be valuable
in our growing and dynamic community.
Lodging Tax applicants must attach a letter of support from the organization they are
representing.
City of Arlington Council Agenda Bill Item:WS #4 Attachment D
COUNCIL MEETING DATE: April 8, 2019 SUBJECT: Acceptance of Transportation Improvement Board (TIB) Grant for Complete Streets Project ATTACHMENTS: Resolution and TIB Grant Agreement DEPARTMENT OF ORIGIN Community & Economic Development; Nova Heaton – 360‐403‐3437 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: 0 BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: The Transportation Improvement Board (TIB) has awarded the City of Arlington grant funds in the amount of $600,000.00 to design and construct a Complete Streets Project, as described in the grant application. HISTORY: In 2018, the Snohomish Health District nominated the City for a Complete Streets Award to the TIB. The TIB requested an application for project funding from the City and the City responded with a multi‐ level project submittal that could be expanded to match the funding amount awarded. On March 22, 2019, the TIB informed the City that they were being awarded the entire funding amount of $600,000.00. The TIB also stated that Arlington’s project submittal was one of the nicest Complete Streets Projects that they have seen. ALTERNATIVES: Remand back to staff for additional information. RECOMMENDED MOTION: Workshop; discussion only. At the April15, 2019 council meeting, the recommended motion will be, “I move to approve the resolution and Transportation Improvement Board grant in the amount of $600,000.00 for the design and construction of a Complete Streets Project, and authorize the Mayor to sign both documents.”
RESOLUTION NO. 2019‐xxx
A RESOLUTION OF THE CITY OF ARLINGTON AUTHORIZING ACCEPTANCE OF GRANT FUNDS
FROM THE STATE OF WASHINGTON TRANSPORTATION IMPROVEMENT BOARD FOR THE
DESIGN AND CONSTRUCTION OF A COMPLETE STREETS PROJECT THAT WILL IMPROVE SAFETY,
PEDESTRIAN ACCESS AND TRANSIT EXPANSION WITHIN THE CITY
WHEREAS, the City of Arlington has adopted a Complete Streets Policy; and
WHEREAS, the City of Arlington was nominated for a Complete Streets Award by
the Transportation Improvement Board; and
WHEREAS, the City of Arlington applied for and was successful in being awarded a grant
from the Transportation Improvement Board; and
WHEREAS, the Transportation Improvement Board has offered to award a grant in the
amount of $600,000.00 to the City of Arlington to design and construct a Complete Streets
Project; and
WHEREAS, the City of Arlington considers it in the best public interest to accept the
available grant funding for the Complete Streets Project; and
NOW, THEREFORE, the City Council of the City of Arlington Washington do hereby
resolve as follows:
1. That the Mayor be authorized to accept the grant funding offered by the State of
Washington Transportation Improvement Board, in the amount of $600,000.00, for the
above noted Complete Streets Project.
APPROVED by the Mayor and City Council of the City of Arlington this 15th day of April,
2019.
CITY OF ARLINGTON
____________________________________
Barbara Tolbert, Mayor
ATTEST:
_______________________________
Erin Keator, City Clerk
APPROVED AS TO FORM:
__________________________________
Steven J. Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: WS #5 AttachmentE
COUNCIL MEETING DATE: April 8, 2019 SUBJECT: Interlocal Agreement with Community Transit for Commute Trip Reduction (CTR) Plans and Programs ATTACHMENTS: Community Transit Letter and Interlocal Agreement DEPARTMENT OF ORIGIN Community and Economic Development; Nova Heaton – 360‐403‐3437 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: 0 BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: Seeking council approval for updated interlocal agreement with Community Transit to administer the City’s Commute Trip Reduction plans and programs through June 2023. HISTORY: Community Transit has been administering the Commute Trip Reduction Plans and Programs for the City of Arlington through a representative, currently Nova Heaton, for several years. This is a program required by state law. Funding for this program is provided by WSDOT and allocated directly to Community Transit for the services specified in the agreement. ALTERNATIVES: Remand back to staff for additional information.
RECOMMENDED MOTION: Workshop; discussion only. At the April 15, 2019 council meeting, the recommended motion will be, “I move to approve the Interlocal Agreement with Community Transit for Commute Trip Reduction Plans and Programs, and authorize the Mayor to sign the agreement.”
City of Arlington Council Agenda Bill Item:WS #6 AttachmentF COUNCIL MEETING DATE: April 8, 2019 SUBJECT: Interlocal Agreement (ILA) with East County Fire Support Services (ECFSS) for fleet maintenance ATTACHMENTS: Interlocal Agreement with East County Fire Support Services DEPARTMENT OF ORIGIN Fire & EMS; Dave Kraski - 360-403-3607 EXPENDITURES REQUESTED: On‐going vehicle maintenance BUDGET CATEGORY: Fire & EMS BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: ILA with the Snohomish County Fire District 7 fleet maintenance shop to continue to perform our maintenance. HISTORY: The ECFSS shop has been performing our fleet maintenance for 8 years, since 2011. It was recently discovered that we did not have a signed ILA between the two agencies. This action by council will rectify the oversight and create a formal agreement ALTERNATIVES: Take no action
RECOMMENDED MOTION: Workshop; discussion only. At the April 15, 2019 council meeting, the recommended motion will be, “I move to approve the interlocal agreement with East County Support Services Division, and authorize the Mayor to sign the agreement.”
East County Fire Support Services Division
Associate Interlocal Agreement
Pursuant to the authority granted in RCW 39.34, this agreement is entered into between
East County Support Services Division, referred to as “ECFSS” and “Arlington Fire
Department” referred to as the “Subscribing Agency”.
ECFSS has automotive and truck repair facilities and trained personnel to provide
maintenance and repair services for vehicles. ECFSS is sufficiently equipped and
staffed to provide maintenance and repair services to other municipal corporation
vehicles and equipment.
ECFSS is willing to provide such services from time to time on a fee basis established
to provide cost reimbursement to the ECFSS.
ECFSS does not provide such services to private parties on a commercial basis and,
therefore, furnishes such services to other governmental entities as a governmental
service and not as a proprietary function.
The Subscribing Agency does not maintain trained personnel and equipment necessary
to meet its requirements for repair and maintenance services and, therefore, has a need
for such services from outside sources for its apparatus and equipment.
It is the purpose of this agreement to provide the terms and conditions under which
ECFSS will provide apparatus and equipment repair and maintenance services. To
accomplish this purpose it is agreed as follows:
1. Exclusions/Limitations: The ECFSS shall reserve the right to exclude any other
agency from participating in this Interlocal Agreement and/or limit services
provided and establish qualifications or contingencies to the providing of service.
2. Governmental Service: No services as anticipated herein shall be allowed to any
non-municipal agencies. Agencies to become Subscribing Agencies shall be
political sub-divisions of the State of Washington or Federal Agencies. No
private services shall be provided.
3. Termination/Limitation of Services: The ECFSS shall have the right to terminate
the participation of any Subscribing Agencies or limit services after association
has been established.
4. Non-Exclusive: Notwithstanding any express or implied provision of this
Agreement, all Subscribing Agencies reserve the right to provide for services of
the type covered by this Agreement from their own resources or by contract or
otherwise with outside persons or entities. No Subscribing Agency shall be
required to exclusively use the services available under this Agreement.
5. Locations: ECFSS agrees to provide such repair and maintenance services on
vehicles and equipment delivered to the Monroe Fire station by the Subscribing
Agency as may be agreed upon from time to time by the Chiefs of the fire
departments of the parties or their designees. ECFSS further agrees to provide
repair services to vehicles of the Subscribing Agency at other locations if deemed
appropriate and available by the Chief of Support Services. Additional fees may
be charged for remote location services and for transportation of Subscribing
Agency’s vehicles.
6. Insurance: The Subscribing Agency shall maintain automobile physical damage
insurance including comprehensive and collision coverage’s on all vehicles
delivered to the ECFSS for service, maintenance or repair. The Subscribing
Agency shall maintain inland marine or similar property insurance covering all
equipment and vehicles not licensed that are delivered to the ECFSS for service,
maintenance and repair.
7. Permission to Perform Duties: The Subscribing Agency authorizes the requested
repair work to be done along with the purchase of necessary parts and material
and agrees that the ECFSS is not responsible for the loss or damage to the
vehicles and or equipment in case of fire, theft or any other cause beyond the
control of the ECFSS or for any delays caused by unavailability of parts or delays
in parts shipments by the supplier or transporter. The Subscribing Agency grants
the ECFSS and its personnel permission to operate the vehicle on streets,
highways or elsewhere for the purpose of testing and inspection.
8. Warranty: ECFSS will repair or replace any new parts or redo any labor, which
fails in normal service due to defects in parts, or labor if notified within 90 days.
This warranty does not cover loss of time, use, inconvenience, normal wear,
abuse, used parts or other matters not specified and there shall be no liability for
consequential, incidental or commercial damages. The ECFSS disclaims any
implied warranty of merchantability and fitness for a particular purpose and
neither assumes nor authorizes any other person to assume for it any liability in
connection with the repair work. No warranty, whether expressed or implied,
extends beyond 90 days.
9. Notice of Termination: Either party giving to the other party 90 days written notice
of termination may terminate this agreement.
Signature Block
ECFSS Board Chair Date
Contracting Party Date
_ _
Title