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Home My WebLink About02-25-19 Revised Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Erin APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Resolution to surplus administration staff vehicle ATTACHMENT A Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Marilyn Oertle 2. Replacement of administration staff vehicle ATTACHMENT B Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Marilyn Oertle 3. Modification to salary schedule for non‐represented ATTACHMENT C seasonal employees for 2019 Staff Presentation: James Trefry Council Liaison: Mayor Pro Tem Marilyn Oertle 4. Replacement of fire administration vehicle ATTACHMENT D Staff Presentation: Dave Kraski Council Liaison: Jesica Stickles 5. January 2019 financial report ATTACHMENT E Staff Presentation: Kristin Garcia 6. Darrington EMS update Staff Presentation: Dave Kraski 7. Miscellaneous council items Arlington City Council Workshop Monday, February 25, 2019 at 7:00 pm City Council Chambers – 110 E Third Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. ADMINISTRATOR & STAFF REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. COUNCILMEMBER REPORTS REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: February 25, 2019 SUBJECT: Resolution Declaring Property as Surplus ATTACHMENTS: Resolution and Exhibit A DEPARTMENT OF ORIGIN Administration EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: The City currently has a vehicle that is beyond its useful life and needs to be declared as surplus in order to be properly auctioned off. Approval of this item is prerequisite to the purchase of its replacement. HISTORY: The City has found that the most expedient way to deal with surplus vehicles and equipment is to utilize the services of an on‐line auction site. ALTERNATIVES: None RECOMMENDED MOTION: Workshop; discussion only. At the March 4, 2019 council meeting, the recommended motion will be, “I move to approve the resolution to surplus the administration staff vehicle, and authorize the Mayor to sign the resolution.” RESOLUTION NO. 2019‐xxx A RESOLUTION OF THE CITY OF ARLINGTON DECLARING CERTAIN PROPERTY AS SURPLUS AND AUTHORIZING ITS SALE WHEREAS, the City has purchased the equipment listed on the attached Exhibit “A”; and WHEREAS, the equipment identified on Exhibit “A” is surplus to the needs of The City; and NOW, THEREFORE, the City of Arlington, acting by and through its City Council, does hereby resolve as follows: 1. The equipment/property described on the attached Exhibit “A” is declared Surplus to the needs of the City. 2. Staff is instructed to trade in all items for the best available price, sell all items for the best price or properly dispose of items that it is unable to sell. Staff is further authorized to dispose of the property via an intergovernmental transfer pursuant to RCW 39.33.010. Passed by the City Council of the City of Arlington at a regular meeting on this 4th day of March, 2019. _____________________________ Barbara Tolbert Mayor ATTEST: _________________________ Erin Keator, City Clerk APPROVED AS TO FORM: __________________________ Steven J. Peiffle, City Attorney EXHIBIT A ITEM SERIAL NUMBER MILEAGE EX‐2 1997 Ford Aerostar Van 1FMDA41X4ZB36549 79,062 City of Arlington Council Agenda Bill Item: WS #2 Attachment B COUNCIL MEETING DATE: February 25, 2019 SUBJECT: Replacement of administration staff vehicle ATTACHMENTS: Quote from state bid DEPARTMENT OF ORIGIN Administration EXPENDITURES REQUESTED: Up to $ 29,000 BUDGET CATEGORY: Equipment Replacement Fund BUDGETED AMOUNT: Not budgeted LEGAL REVIEW: DESCRIPTION: Council is asked to consider a request to purchase a staff vehicle for the Administrative Department. This vehicle will replace both the 1997 Ford Van and the 2001 Chevy Impala. The current van is used for transporting event supplies and equipment. The van is in need of repairs and the Impala is being surplussed. The van will be surplussed only if purchase of new vehicle is approved. The proposed Dodge Grand Caravan could be used for events and as a staff car. HISTORY: The van is on the replacement schedule for 2020, but is now inoperable and in need of repairs. The request is for authorization to expend the above mentioned funds to purchase a vehicle to replace the van and serve as a staff vehicle. ALTERNATIVES: Take no action. RECOMMENDED MOTION: Workshop; discussion only. At the March 4, 2019 council meeting, the recommended motion will be, “I move to approve the unscheduled purchase of a staff vehicle for the Administration Department.” From: NOREPLY@des.wa.gov <NOREPLY@des.wa.gov> Sent: Friday, February 1, 2019 2:04 PM To: Kurt Patterson <kpatterson@arlingtonwa.gov> Cc: Steve.Hatfield@des.wa.gov Subject: [External] ‐ Vehicle Quote ‐ 2019‐2‐20 ‐ ARLINGTON, CITY OF ‐ 23101 Vehicle Quote Number: 2019-2- 20 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #: 05916 Dealer: Dwayne Lane's Chrysler Jeep Dodge (W1675) Dealer Contact: Mike O'Donnell 10515 Evergreen Way Dealer Phone: (425) 551-4905 Ext: Everett WA 98204 Dealer Email:fleet@dwaynelane.com Organization Information Organization: ARLINGTON, CITY OF - 23101 Email: kpatterson@arlingtonwa.gov Quote Notes: Vehicle Location: Arlington Color Options & Qty White Knuckle Clear Coat (PW7) - 1 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2019-0413-001 2019 Dodge Grand Caravan SE 1 $23,520.00 $23,520.00 2019-0413-016 Seating configuration change. Replaces 2nd Row 2 Passenger Bench Seat with 2nd Row STOW 'N GO Bucket Seats (CYC). Makes for all rear seats capable of folding into the floor, for rear compartment flat surface. 1 $1,395.00 $1,395.00 2019-0413-208 Trailer Hitch Receiver, Class II (DLR). 1 $375.00 $375.00 2019-0413-209 Trailer wiring 4 or 7 pin (DLR). 1 $195.00 $195.00 Quote Totals Total Vehicles:1 Sub Total:$25,485.00 10.0 % Sales Tax:$2,548.50 Quote Total:$28,033.50 City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: February 25, 2019 SUBJECT: Modification to Salary Schedule for Non‐Represented Seasonal Employees for 2019 ATTACHMENTS: 2019 Non-represented salary schedule DEPARTMENT OF ORIGIN Human Resources Director; James Trefry – 360‐403‐3443 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Human Resources and Maintenance and Operations are requesting a revision to the pay rate for Seasonal Maintenance Laborers. The proposed change increases the top step wage to $16.00 per hour from the current $15.00 per hour. This change is requested based on updated market information gathered from seasonal postings from other surrounding jurisdictions that have posted since adoption of the 2019 Non‐Represented Salary Schedule. There is no requested change to the budget allocation to the Maintenance and Operations seasonal maintenance labor pool – hours will be controlled to stay within the adopted budget for 2019. HISTORY: The existing salary schedule was adopted on December 10, 2018. ALTERNATIVES RECOMMENDED MOTION: Workshop; discussion only. At the March 4, 2019 council meeting, the recommended motion will be, “I move to approve the modification to the Salary Schedule for Non‐Represented Employees for 2019.” Pay Spread between Grades Pay Grade Position Title Step 1 Step 2 Step 3 Step 4 Step 5M Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 3.00%3.00%3.00%3.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% A Seasonal Maintenance Laborers 14.22 14.64 15.08 15.53 16.00 B 3,783 3,897 4,013 4,134 4,258 4,343 4,430 4,519 4,609 4,701 4,795 4,891 45,397 46,759 48,162 49,606 51,095 52,117 53,159 54,222 55,307 56,413 57,541 58,692 G Executive Analyst 5,019 5,170 5,325 5,485 5,649 5,762 5,877 5,995 6,115 6,237 6,362 6,489 G 60,230 62,037 63,898 65,815 67,790 69,145 70,528 71,939 73,378 74,845 76,342 77,869 8.00%H Executive Assistant 5,421 5,583 5,751 5,923 6,101 6,223 6,348 6,474 6,604 6,736 6,871 7,008 H City Clerk / Human Resource Analyst 65,049 67,000 69,010 71,080 73,213 74,677 76,171 77,694 79,248 80,833 82,449 84,098 8.00%I Communications Mgr 5,854 6,030 6,211 6,397 6,589.15 6,721 6,855 6,992 7,132 7,275 7,420 7,569 I Finance Accountant 70,252 72,360 74,531 76,767 79,070 80,651 82,264 83,909 85,588 87,299 89,045 90,826 I PW Accountant I 8.00%J GIS Manager 6,323 6,512 6,708 6,909 7,116 7,259 7,404 7,552 7,703 7,857 8,014 8,174 J M&O Supervisor 75,873 78,149 80,493 82,908 85,395 87,103 88,845 90,622 92,435 94,283 96,169 98,092 J Community Revitalization Project Manager J 8.00%K Police Services Manager 6,829 7,033 7,244 7,462 7,686 7,839 7,996 8,156 8,319 8,486 8,655 8,828 K Airport Operations Manager 81,942 84,401 86,933 89,541 92,227 94,072 95,953 97,872 99,829 101,826 103,863 105,940 K Water Utility Supervisor K WW Utility Supervisor 8.00%L Assistant Finance Director 7,375 7,596 7,824 8,059 8,300 8,466 8,636 8,808 8,985 9,164 9,348 9,535 L M&O Manager 88,498 91,153 93,887 96,704 99,605 101,597 103,629 105,702 107,816 109,972 112,172 114,415 L Building Official L Development Serivces Manager L Natural Resources/ SW Manager L Utilities Manager L 8.00%M No Position 7,965 8,204 8,450 8,703 8,964 9,144 9,327 9,513 9,703 9,897 10,095 10,297 95,578 98,445 101,398 104,440 107,574 109,725 111,920 114,158 116,441 118,770 121,145 123,568 6.00%N City Engineer 8,443 8,696 8,957 9,226 9,502 9,692 9,886 10,084 10,286 10,491 10,701 10,915 N IT Manager 101,312 104,352 107,482 110,707 114,028 116,309 118,635 121,007 123,428 125,896 128,414 130,982 N Permit Center Manager 15.55%O Deputy Fire Chief 9,756 10,048 10,350 10,660 10,980 11,200 11,424 11,652 11,885 12,123 12,365 12,613 O Deputy Police Chief 117,066 120,578 124,196 127,922 131,759 134,395 137,082 139,824 142,621 145,473 148,382 151,350 O Information Technology Director O Human Resources Director 5.00%P Airport Director 10,243 10,551 10,867 11,193 11,529 11,760 11,995 12,235 12,479 12,729 12,983 13,243 P Administrative Services Director 122,920 126,607 130,406 134,318 138,347 141,114 143,937 146,815 149,752 152,747 155,802 158,918 5.00%Q CED Director 10,755 11,078 11,410 11,753 12,105 12,347 12,594 12,846 13,103 13,365 13,633 13,905 Q Public Works Director 129,066 132,938 136,926 141,034 145,265 148,170 151,133 154,156 157,239 160,384 163,592 166,863 Q Finance Director 4.55%R Fire Chief 11,245 11,582 11,930 12,288 12,656 12,909 13,167 13,431 13,699 13,973 14,253 14,538 R Police Chief 134,938 138,986 143,156 147,451 151,874 154,912 158,010 161,170 164,394 167,681 171,035 174,456 R 13.00%AA City Administrator 12,707 13,088 13,481 13,885 14,301 14,588 14,879 15,177 15,480 15,790 16,106 16,428 152,480 157,055 161,766 166,619 171,618 175,050 178,551 182,122 185,765 189,480 193,270 197,135 2019 Non-Represented Employees City of Arlington Council Agenda Bill Item: WS #4 Attachment D COUNCIL MEETING DATE: February 25, 2019 SUBJECT: Vehicle purchase ATTACHMENTS: None DEPARTMENT OF ORIGIN Fire / EMS EXPENDITURES REQUESTED: Up to $65,000.00 Budgeted BUDGET CATEGORY: Fire / EMS Split BUDGETED AMOUNT: Not budgeted LEGAL REVIEW: DESCRIPTION: In 2018 Fire & EMS was scheduled and budgeted to replace the 2006 Ford Expedition (#AFD-10). This purchase was delayed because of the vacancy in administration. With the appointment of the Deputy Chief / Medical Services Administrator we are ready to move forward with the purchase. We are asking council to move the purchase to the 2019 budget. HISTORY: The existing vehicle is being replaced based on age and mileage. It will remain in-service and used periodically for staff use and wildland deployments. ALTERNATIVES: Take no action RECOMMENDED MOTION: Workshop; discussion only. At the March 4, 2019 meeting, the recommended motion will be, “I move to approve the fire department vehicle purchase.” City of Arlington Council Agenda Bill Item: WS #5 Attachment E COUNCIL MEETING DATE: February 25, 2019 SUBJECT: January 2019 Financial Report ATTACHMENTS: Financial Reports – Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Attached is the January 2019 financial report. HISTORY: ALTERNATIVES: RECOMMENDED MOTION: Workshop; discussion only.