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HomeMy WebLinkAbout02-19-19 Council MeetingSPECIAL ACCOMMODATIONS:  The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.  CALL TO ORDER  Mayor Barb Tolbert  PLEDGE OF ALLEGIANCE  ROLL CALL  Mayor Barb Tolbert – Erin  APPROVAL OF THE AGENDA  INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS  Firefighter/EMT badge pinning –   Aaron Boede, Zachary Hanson, and Paul Lizarraga  Fire – Recognizing Logan Harding    Fire – Phoenix Award    Dave Kraski  PARC – Commissioner recognition ‐ Tiffany McAuslan  Mayor Barb  PROCLAMATIONS  PUBLIC COMMENT  For members of the public who wish to speak to the Council about any matter not on the Public Hearing  portion of the meeting.  Please limit remarks to three minutes.  CONSENT AGENDA       Mayor Pro Tem Marilyn Oertle  1. Minutes of the February 11, 2019 special meeting and    ATTACHMENT A        February 11, 2019 workshop  2. Accounts Payable 3. Interlocal Agreement (ILA) with Snohomish Conservation District ATTACHMENT B  4. Construction Contract for Standby Generator for Arlington Airport ATTACHMENT C  Administration Building 5. Acceptance of Department of Natural Resources (DNR) grant for ATTACHMENT D  Wildland Equipment Arlington City Council Meeting                                 Tuesday, February 19, 2019 at 7:00 pm        City Council Chambers – 110 E Third Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.  PUBLIC HEARING  NEW BUSINESS  1. Consultant Contract to Obtain New Water Source ATTACHMENT E       Staff Presentation:  Jim Kelly       Council Liaison:  Josh Roundy  2. Resolution to Reject all Bids for Innovation Center and Pocket Park ATTACHMENT F  Renovation Project Staff Presentation:  Paul Ellis Council Liaison:  Mayor Pro Tem Marilyn Oertle 3. Ground Emergency Medical Transport (GEMT) Reimbursement to ATTACHMENT G  Central Pierce Fire & Rescue (CPF&R) Staff Presentation:  Dave Kraski Council Liaison:  Sue Weiss DISCUSSION ITEMS  INFORMATION  ADMINISTRATOR & STAFF REPORTS  MAYOR’S REPORT  EXECUTIVE SESSION  RECONVENE  ADJOURNMENT  Mayor Barb Tolbert  DRAFT Page 1 of 3 Council Chambers 110 East Third Street February 11, 2019 Councilmembers Present: Mike Hopson, Joshua Roundy, Jesica Stickles, Sue Weiss, Jan Schuette, Debora Nelson and Marilyn Oertle. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, Dave Kraski, Jonathan Ventura, Jim Kelly, City Attorney Steve Peiffle, Kristin Garcia, Kristin Banfield, Marty Wray, and Dave Ryan. Also Known to be Present: None. Mayor Barb Tolbert called the meeting to order at 6:30 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the agenda. The motion passed unanimously. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. PUBLIC COMMENT None. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda which was unanimously carried: 1.Minutes of the January 22 and January 28, 2019 meetings. 2.Accounts Payable: Approval of EFT Payments and Claims Checks #95939 through #96044 dated January 23, 2019 through February 4, 2019 for $384,868.06. 3.Resolution increasing the opening change fund for the Finance Department. 4.Resolution declaring an emergency for black mold removal at the Water Utility Office. Minutes of the Arlington City Council Special Meeting Minutes of the City of Arlington City Council Special Meeting February 11, 2019 Page 2 of 3 PUBLIC HEARING NEW BUSINESS Purchase and Sale of Washington Avenue surplus property City Administrator Paul Ellis explained to the Council that the four lots on Washington between 1st and 2nd Street were surplussed by City Council and listed for sale with Keller Williams. The property was offered for sale for $800,000. The City received a back‐up offer from Chris & Holli Smith for $750,000. The buyer deposited $8,000 in earnest money with the closing agent. Staff is proposing that a portion of the proceeds from the sale be used to relocate the community garden (NOT TO EXCEED $31,000), and purchase a storage building for Friends of the Library’s use in the amount of $5,318.63. Discussion followed with Mr. Ellis answering questions. Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the sale of the four parcels on the west side of Washington Avenue, with a portion of the proceeds from the sale being used to relocate the community garden (NOT TO EXCEED $31,000), and authorize the Mayor to sign the resolution and purchase and sale documents, pending review by the City Attorney. The motion passed unanimously. 2019 Runway 11/29 Rehabilitation Project Airport Operations Manager Marty Wray explained to the Council that the Airport is requesting the City Council approve two professional service agreements with DOWL, LLC for design and construction management services in the amount of $177,700 for the 2019 Runway 11/29 Rehabilitation Project. We are also including the engineer’s estimate in the requested budget in the amount of $1,242,976. Airport staff will return for Council’s approval on the construction cost when construction bids are received. The amount requested above, includes a bid additive in the amount of $68,788 and design for the bid additive in the amount of $4,610 (no additional construction management costs). Discussion followed. Council Member Jesica Stickles moved and Mayor Pro Tem Marilyn Oertle seconded the motion to approve the proposed professional services agreement with DOWL LLC in the amount of $177,700 for design services relating to the Runway 11/29 Rehabilitation Project. The motion passed unanimously. Contract for Island Crossing Signal with SCJ Alliance Public Works Director Jim Kelly explained staff is requesting to enter into a contract with SCJ Alliance for design work on the channelization plan and temporary signal layout of the Island Crossing intersection near the Pilot Truck stop. Discussion followed. Councilmember Mike Hopson moved and Councilmember Jesica Stickles seconded the motion to approve the SCJ Alliance scope of work and fee and to authorize the Mayor to sign the contract with SCJ Alliance, pending final approval by the City Attorney. The motion passed unanimously. Personnel Requests for Public Works Utilities Public Works Director Jim Kelly explained that staff is requesting Council approval for three miscellaneous personnel actions not included in the 2019‐2020 approved budget and FTE plan. Staff is requesting approval on the following personnel actions:  Water Department Seasonal Workers ‐ Staff is requesting to hire two seasonal workers to assist with the final portion of the drive‐by water meter conversion project (for 2019 only). Minutes of the City of Arlington City Council Special Meeting February 11, 2019 Page 3 of 3  Sewer Department WWTP Operator – The WWTP is normally staffed by 3 FTEs. Staff is requesting an additional FTE for a five month period for training before the Lead Operator retires (2019). No budget impact because the Lead Operator position was budgeted for a full year.  GIS Department – Staff is requesting to extend the existing GIS Intern contract for an additional two months to provide assistance while the new GIS system is installed and initiated. Discussion followed. Councilmember Josh Roundy moved and Councilmember Debora Nelson second the motion to authorize staff to proceed with the proposed personnel requests. The motion passed unanimously. Resolution authorizing staff to apply for a grant from the Transportation Improvement Board for Complete Streets funding City Administrator Paul Ellis explained to Council that this is a resolution authorizing the Community and Economic Development Department to apply for Transportation Improvement Board funding to be used for a Complete Streets project. The proposed project will improve safety, walkability, support transit, and cycling options. Discussion followed. Councilmember Debora Nelson moved and Councilmember Sue Weiss seconded the motion to approve the resolution to authorize application for Complete Streets funding, and authorize the Mayor to sign the resolution. The motion passed unanimously. DISCUSSION ITEMS None. INFORMATION None. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis thanked the staff, including Maintenance and Operations, Public Works, Public Safety personnel, and our directors for the hard work for the past 10 days to clear snow and ice. He noted that the Mayor did sign a Declaration of Emergency over the weekend. The City has also requested salt supplies through Snohomish County Department of Emergency Management to replenish our dwindling supplies. He also shared that staff is also gearing up for potential flooding issues after the snow and ice melts. MAYOR’S REPORT The Mayor extended her thanks to the communications team for keeping the council and the public up to date on weather reports and efforts by staff to clear the snow and ice. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:49 p.m. _________________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third Street February 11, 2019 Councilmembers Present: Mike Hopson, Debora Nelson, Marilyn Oertle, Joshua Roundy, Jesica Stickles, Sue Weiss, and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, City Attorney Steve Peiffle, Jonathan Ventura, Jim Kelly, Marty Wray, Dave Ryan, Kristin Garcia, Dave Kraski, and Kristin Banfield. Also Known to be Present: None. Mayor Barb Tolbert called the meeting to order at 7:00 p.m. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS – NO ACTION WAS TAKEN Selection of Pacific Groundwater Group (PGG) for Consulting Services to Obtain a New Water Source Public Works Director Jim Kelly recommended that the City contract with PGG to provide Water Resources Consulting Services and to continue Hydrogeological service for well installation. Discussion followed with Mr. Kelly answering questions. Snohomish Conservation District Interlocal Agreement (ILA) Public Works Director Jim Kelly explained the ILA with Snohomish Conservation District to continue providing various stormwater conservation and youth education programs to support the city’s NPDES stormwater permit requirements. Discussion followed with Mr. Kelly answering questions. Construction Contract for Standby Generator for Arlington Airport Administration Building. Airport Operations Manager Marty Wray explained the proposal to fund the construction and installation of a backup generator system for the administration building located at the airport. This proposal originally was approved for the 2017 budget but wasn’t utilized at that time. This system will power the entre administration building in the event of power Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop February 11, 2019 Page 2 of 3 outages or natural disasters creating a secondary command station for emergency service providers and city administration. Discussion followed with Mr. Wray answering questions. Resolution to Reject all Bids for Innovation Center and Pocket Park Renovation Project City Administrator Paul Ellis explained this is the second bidding attempt for this project. Staff recommends rejecting the bids, since the low bid is over budget that was estimated for this project. Two bids were received and opened on January 8, 2019. The project was advertised for bidding December 6, 2018 – January 8, 2019. The bids received were: Tower Pacific $498‐688 and BCN Construction $498,800. The previous bidding cycle was August 9 – August 28, 2018. The bid received was from Bouwer Construction for $583,750 and was rejected. Discussion followed with Mr. Ellis answering questions. Ground Emergency Medical Transport (GEMT) Reimbursement to Central Pierce Fire & Rescue (CPF&R) Fire Chief Dave Kraski explained GEMT as being defined as the supplemental payments covering the funding gap between a provider’s actual costs per GEMT transport and the allowable amount received from Washington Apple Health (Medicaid) and any other sources of reimbursement. CPF&R was the lead agency in this effort with seven other departments. Collectively they incurred costs in the amount of $560,000.00. The reimbursement request from Arlington of $7,277.68 is based on an equitable and proportionate formula. To date we have received approximately $180,000.00 in GEMT funds. Reimbursement to Central Pierce Fire & Rescue for costs incurred establishing the GEMT program in Washington State. Discussion followed with Chief Kraski answering questions. Acceptance of Department of Natural Resources (DNR) grant for Wildland Equipment Fire Chief Dave Kraski explained that the department was recently awarded a small grant from the WA. State Department on Natural Resources. This is a dollar for dollar matching grant for equipment purchases relating to Wildland Firefighting.  Discussion followed with Chief Kraski answering questions.   December 2018 Financial Report Finance Director Kristin Garcia provided an overview of the 2018 Financial Report. Discussion followed with Ms. Garcia answering questions. Miscellaneous Council Items None. ADMINISTRATOR & STAFF REPORTS None. PUBLIC COMMENT None. COUNCILMEMBER REPORTS Councilmember Jan Schuette provided a brief update, while Councilmembers Roundy, Nelson, Oertle, Hopson, Stickles, and Weiss had nothing to report. Minutes of the City of Arlington City Council Workshop February 11, 2019 Page 3 of 3 Mayor Tolbert announced that the updated Legislative Agenda would be distributed to the City Council for their use on February 12, 2019. EXECUTIVE SESSION None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Council discussed and agreed to place the Interlocal Agreement with the Snohomish Conservation District, the construction contract for the standby generator for Arlington Airport Administration Building, and the acceptance of the Department of Natural Resources (DNR) grant for wildland firefighting equipment on the February 19, 2019 Consent Agenda. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:36 p.m. _________________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment B COUNCIL MEETING DATE: February 19, 2019 SUBJECT: Snohomish Conservation District Interlocal Agreement (ILA) ATTACHMENTS: Draft ILA Agreement between the City of Arlington and Snohomish Conservation District DEPARTMENT OF ORIGIN Public Works EXPENDITURES REQUESTED: $ 2,700.00 (2019 only) BUDGET CATEGORY: Stormwater Utility (Fund 412) BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: An ILA with Snohomish Conservation District to continue providing various stormwater conservation and youth education programs to support the City’s NPDES Stormwater permit requirements. HISTORY: As part of the City’s NPDES‐Phase 2 permit requirements, the City has to provide stormwater awareness through education and outreach. The Snohomish Conservation District and the City of Arlington have jointly coordinated over the past several years on stormwater education and outreach programs such as a neighborhood centered rain garden education programs, installation of the rain garden at the Depot, and direct school classroom outreach (2018: 25 classes, 528 students, 22 adults). This ILA will help Arlington continue to meet its NPDES‐Phase 2 permit education requirements with assistance with the Snohomish Conservation District. Outreach and education efforts will be coordinated with Snohomish County Surface Water Management to reduce duplication in effort. ALTERNATIVES: ‐ Remand to staff for further consideration RECOMMENDED MOTION: I move to approve the Interlocal Agreement with the Snohomish Conservation District, and authorize the mayor to sign it, pending final approval by the City Attorney. INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON, WASHINGTON, AND SNOHOMISH CONSERVATION DISTRICT Execution Date - December 31, 2023 Page 1 of 11 INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON AND SNOHOMISH CONSERVATION DISTRICT FOR JOINT OR COOPERATIVE SERVICES Execution Date through December 31, 2023 This Interlocal Agreement (hereinafter "Agreement") is entered into by and between the City of Arlington (hereinafter "City"), a political subdivision of the State of Washington, and the Snohomish Conservation District (hereinafter "District"), a Washington municipal corporation established pursuant to Chapter 89.08 RCW. WHEREAS, the District was established pursuant to Chapter 89.08 RCW to undertake a variety of activities relating to the conservation, management, and sustainability of natural resources; and WHEREAS, the District and City are authorized pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW, to enter into agreements with one another for joint or cooperative action; and WHEREAS, the District’s boundaries include all of the City; and WHEREAS, for over 70 years the District has assisted landowners and local governments as they face resource management challenges relating to water quality and other natural resource issues; and WHEREAS, increasing demands for resource management programs, resulting from more stringent regulations, urban development pressures, and public interest and awareness, has put a strain on both District and City financial resources; and WHEREAS, the District has outlined long term goals and objectives in its 5-Year Plan; and INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON, WASHINGTON, AND SNOHOMISH CONSERVATION DISTRICT Execution Date - December 31, 2023 Page 2 of 11 WHEREAS, the City shares responsibility for conserving and managing the City’s natural resources; and WHEREAS, the District and City support and concur in the need to continually refine and coordinate their long and short term goals, objectives, and programs for managing and conserving the City’s natural resources; and WHEREAS, the revenue from special assessments imposed by Snohomish County (County) pursuant to RCW 89.08.400 will allow the District to work in partnership with the City to obtain grant funding and support the County and the City in addressing requirements of the National Pollutant Discharge Elimination System (NPDES), Endangered Species Act (ESA) listing of salmon species, and other natural resource protection requirements and needs; NOW, THEREFORE, the District and City mutually agree as follows: I. PURPOSE A. The recitals set forth above are incorporated herein by this reference. B. The purpose of this Agreement is to establish and define the terms and conditions for the cooperative efforts to be undertaken by the City and the District to promote, facilitate, and undertake certain conservation programs and activities. C. This Agreement shall be implemented through an annual scope of work as provided in Articles VI and VII. II. DURATION OF AGREEMENT A. This Agreement shall commence on the date of execution of this agreement and terminate December 31, 2023, unless otherwise modified or terminated in accordance with the terms of this Agreement. B. The activities described in Appendix 1-2019 that are performed after the execution date of this agreement, shall be eligible for funding under this Agreement. INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON, WASHINGTON, AND SNOHOMISH CONSERVATION DISTRICT Execution Date - December 31, 2023 Page 3 of 11 III. FUNDING Funds for the resource management and conservation programs provided for in this Agreement shall be defined within the annual Scope of Work and Budget negotiated between the City and the District. IV. RESPONSIBILITIES OF THE DISTRICT A. Scope of Work This Agreement shall be implemented through a scope of work. The City and District shall negotiate a scope of work and budget for each year of this Agreement, which scope of work and budget will coordinate and describe the conservation programs and activities to be undertaken using funds from the City and District. The first scope of work and budget is set out in Appendix 1-2019, attached hereto and incorporated herein by this reference, which shall take effect on the date of execution of this agreement. Subsequent annual scope of work and budget will be attached to this Agreement labeled as the subsequent years, for example Appendix 1-2020. B. Future Scope of Work On or before December 1 of each year, the District will submit to the City, through the Public Works Director, a proposed annual scope of work and budget that describes the District’s conservation programs and activities proposed to be undertaken by the District with funds obtained from the City in the succeeding year. The scope of work will be coordinated with City conservation programs and activities. The District shall actively involve constituents and partners in the development of proposed scope of work. C. Program Reporting With each quarterly invoice, the District shall prepare and submit to the City, through the Public Works Director, a quarterly report which shall summarize the work performed and expenditures incurred during the preceding months for funding provided by the City and evaluate the performance and results of the work performed. The reports shall also include, but not be limited to, the following: INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON, WASHINGTON, AND SNOHOMISH CONSERVATION DISTRICT Execution Date - December 31, 2023 Page 4 of 11 1. A description of work performed during the period and progress made to date. 2. A description of any adverse conditions that affected the program objectives and/or time schedules, and actions taken to resolve them. V. RESPONSIBILITIES OF THE CITY A. Cooperation with the District The City shall assist the District in a timely manner in the preparation, review, modification, and implementation of the scope of work, including accommodation of sensitive District timelines and assistance in identifying and making plan modifications that are reasonably consistent with the mission and goals of the District. B. Payment of Billing Requests The City shall provide payment within 30 days of an approved billing request submitted by the District for work activities and expenditures identified by the agreed to scope of work and budget. VI. ENTIRETY OF AGREEMENT This Agreement constitutes the entire agreement between the City and the District and supersedes all proposals, oral and written, and all other communication between the parties in relation to the subject matter of this Agreement. No other agreement exists between the City and the District with regards to the instant subject matter except as expressly set forth in this instrument. Except as otherwise provided herein, no modification of this Agreement shall be effective until reduced to writing and executed by both parties. VII. MAINTENANCE OF RECORDS The District shall maintain all books, documents, receipts, invoices, and records, including payroll records, necessary to sufficiently and properly reflect the expenditures associated with this Agreement. The accounting records shall provide for a separate recording and reporting of all receipts and expenditures. Financial records pertaining to INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON, WASHINGTON, AND SNOHOMISH CONSERVATION DISTRICT Execution Date - December 31, 2023 Page 5 of 11 matters authorized by this Agreement are subject to inspection and audit by representatives of City or the State Auditor upon request. VIII. AMENDMENTS AND MODIFICATIONS OF PROGRAM EXPENDITURES A. Changes in Approved Projects or Program Activities The City, through the Public Works Director, must approve the removal, modification, or addition of work identified in the annual scope of work. B. Delays Spending for some projects or program activities may be delayed because of extended timeframes for obtaining supporting grant funds, holdups in the permit review/approval processes, or other unforeseen circumstances. Variations in the scope of work or budget for these reasons shall be documented between the District and the City. IX. PROPERTY Title to property purchased by the District in carrying out the scope of work shall vest in the District. X. GENERAL PROVISIONS A. Notice Except as set forth elsewhere in this Agreement, notice for purposes of this Agreement, except service of process, shall be between the following contract representatives: James X. Kelly, PE District Board of Supervisors Chair Public Works Director and District Manager City of Arlington Snohomish Conservation District 154 West Cox Ave. 528 91st Ave. Arlington, WA 98223 Lake Stevens, WA 98258 INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON, WASHINGTON, AND SNOHOMISH CONSERVATION DISTRICT Execution Date - December 31, 2023 Page 6 of 11 B. Compliance with Laws The District and the City shall comply with all federal, state, and local laws, statutes, ordinances, rules and regulations applicable to the performance of this Agreement. The District and the City agree to comply with all the provisions of the Americans with Disabilities Act and all regulations interpreting or enforcing such acts. C. Indemnification The District and the City agree to protect, defend and hold harmless each other, its elected and appointed officials, employees and agents, from and against all claims, demands and causes of action of any kind or character, including any cost of defense and attorney’s fees, arising out of any actions, errors or omissions of the other party, its officials, employees and agents in performing this Agreement except for those arising out of the sole negligence of the other party. D. Insurance The City and the District shall each obtain and maintain at all times hereunder (i) a commercial general liability insurance policy with a minimum policy limit of $1,000,000 per occurrence and $1,000,000 combined single limit per occurrence, (ii) a minimum umbrella coverage of $3,000,000 each occurrence and $5,000,000 annual aggregate, and (iii) errors and omissions coverage including employment practices liability $1,000,000 per occurrence and $1,000,000 annual aggregate. Each party’s policy shall provide that such policy shall not be terminated or reduced without thirty (30) days prior notice to the other party. The City and the District will provide a certificate of insurance or other suitable information verifying said coverages and limits to the other party evidencing the aforementioned coverage. In the alternative either party to this agreement may fulfill the insurance obligations contained herein by maintaining membership in and coverage provided by a self-insurance or insurance pooling program pursuant to Chapter 48.62 RCW. In this regard, the parties understand that the party to this agreement who is a member of such program is not able to name the other party as an “additional insured” under its coverage provided by the self-insurance program INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON, WASHINGTON, AND SNOHOMISH CONSERVATION DISTRICT Execution Date - December 31, 2023 Page 7 of 11 E. Non-assignment The District shall not subcontract, assign or delegate any of the rights, duties or obligations covered by this Agreement without prior express written approval by the City. F. Independent Contractor The District will perform the services under this Agreement as an independent contractor and not as an agent, employee, or servant of the City. The parties agree that the District is not entitled to any benefits or rights enjoyed by employees of the City. The District specifically has the right to direct and control the District’s own activities in implementing the scope of work in accordance with the terms of this Agreement. The City shall only have the right to ensure performance. G. Interlocal Cooperation Act The parties agree that no separate legal or administrative entities are necessary in order to carry out this Agreement. If determined by a court to be necessary for purposes of the Interlocal Cooperation Act, Ch. 39.34 RCW, an administrator or joint board responsible for administering the Agreement will be established by mutual agreement. Any real or personal property used by either party in connection with this Agreement will be acquired, held, and disposed of by that party in its discretion, and the other party will have no joint or other interest herein. No partnership or joint venture between the parties is created by this Agreement. XI.EARLY TERMINATION A Notice of Termination. Either party may terminate this Agreement at any time, with or without cause, upon providing not less than thirty (30) days advance written notice to the other party pursuant to Section 10 of this Agreement. The termination notice shall specify the date on which the Agreement shall terminate. B Lack of Funding. This Agreement is contingent upon governmental funding and local legislative INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON, WASHINGTON, AND SNOHOMISH CONSERVATION DISTRICT Execution Date - December 31, 2023 Page 8 of 11 appropriations. In the event that funding from any source is withdrawn, reduced, limited, or not appropriated after the effective date of this Agreement, this Agreement may be terminated by either party by delivering not less than thirty (30) days advance written notice to the other party pursuant to Section 10 of this Agreement. The termination notice shall specify the date on which the Agreement shall terminate. C No further payment. In the event this Agreement is terminated no payment shall be made by the District or the City following the effective date of termination unless authorized in writing. XII. MISCELLANEOUS A. No obligation in this Agreement shall limit the District or the City in fulfilling its responsibilities otherwise defined by law. B. The City shall cause this Agreement to be recorded with the Snohomish County Auditor. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the latest date written below. SNOHOMISH CONSERVATION DISTRICT Accepted and executed this ____ day of ________________, 2019 By: ____________________________ Mark Craven, Chair Snohomish Conservation District INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON, WASHINGTON, AND SNOHOMISH CONSERVATION DISTRICT Execution Date - December 31, 2023 Page 9 of 11 CITY OF ARLINGTON Accepted and executed this ____ day of ________________, 2019 By: Barbara Tolbert Mayor City of Arlington INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON, WASHINGTON, AND SNOHOMISH CONSERVATION DISTRICT Execution Date - December 31, 2023 Page 10 of 11 APPENDIX 1-2019 YOUTH EDUCATION The following tables outline the classes and costs of providing SCD’s Sound Education Program within the City of Arlington and the Arlington School District. As shown in Table A, the City’s budget for youth education will not exceed $2700. Snohomish Conservation District will contribute an additional 30%, for a combined deliverable to teach 17 classes, and reach over 450 youth and teachers. Table A- Budget 19 Classroom Lessons @ $160/unit (includes admin, coordination, ) $2700 $440 $3140 (Water quality testing, science ) $0 $200 $200 (Approx. 120 miles @ $.565) $0 $170 $170 Total $2700 $810 $3510 INTERLOCAL AGREEMENT BETWEEN CITY OF ARLINGTON, WASHINGTON, AND SNOHOMISH CONSERVATION DISTRICT Execution Date - December 31, 2023 Page 11 of 11 Table B - Lesson Names Name of Lesson Grade Band Water Quality Monitoring with Test Kits Middle City of Arlington Council Agenda Bill Item: CA #4 Attachment C COUNCIL MEETING DATE: February 19, 2019 SUBJECT: Airport Administration Building Generator Project ATTACHMENTS: Bid Results and Construction Contract DEPARTMENT OF ORIGIN Airport EXPENDITURES REQUESTED: $118,700.80 (inc. tax) BUDGET CATEGORY: Capital Improvements BUDGETED AMOUNT: $250,000 LEGAL REVIEW: DESCRIPTION: The City of Arlington Washington Municipal Airport is currently proposing to fund the construction and installation of a backup generator system for the administration building located at the airport. This proposal originally was approved for the 2017 budget but wasn’t utilized at that time. This system will power the entire administration building in the event of power outages or natural disasters creating a secondary command station for emergency service providers and city administration. HISTORY: This project was originally budgeted in the 2017‐2018 biennial budget in the amount of $250,000. ALTERNATIVES: Approve staff’s recommendation with modifications Table staff’s recommendation Deny staff’s recommendation RECOMMENDED MOTION: I move to approve the construction contract with Henden Electric in the amount of $118,700.80, and authorize the Mayor to sign the contract. MEMO City of Arlington Airport To: City Council From: Marty Wray Airport Operations Manager Date: February 19th 2019 Subject: Arlington Municipal Airport Generator Project ISSUE: The City of Arlington Washington Municipal Airport is currently proposing to fund the construction and installation of a backup generator system for the administration building located at the airport. This proposal originally was approved for the 2017 budget but wasn’t utilized at that time. This system will power the entire administration building in the event of power outages or natural disasters creating a secondary command station for emergency service providers and city administration. The airport contacted companies on the small works roster who perform Generator installation to provide quotes for the project. DISCUSSION & ANALYSIS: Contractor Name Bid Amount Colvico $138,621.71 Tacoma Diesel $126,249.00 (unresponsive) Henden Electric $118,700.80 D Square Energy $119,940.18 Dutton Electric Company $173,039.15 Cummins $50,970.00 (unresponsive) * Sales tax included on all bids  Henden Electric came in with the low quote. References for the contractor have been contacted and the references were complimentary of their work. ALTERNATIVES: Approve Staff’s Recommendation with Modifications Table Staff’s Recommendation Deny Staff’s Recommendation MEMO City of Arlington Airport RECOMMENDATION: Staff recommends to approve the expenditure of capital funds for the Arlington Airport Administration Building Generator Project and award the construction project to Henden Electric in the amount of $118,700.80.     SECTION 00500   AGREEMENT   CONSTRUCTION CONTRACT         THIS CONTRACT, dated this    day of    , 20   , is by and between   the City of Arlington, a municipal corporation of the State of Washington, hereinafter referred to as the   CITY, and     , referred to as the CONTRACTOR.         WHEREAS, the City desires (_  ) and WHEREAS, the Contractor is qualified, willing and able to  perform the necessary work.         NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, to  be kept, performed and fulfilled by the respective parties thereto, and other valuable considerations, it is  mutually agreed as follows:      1.0   SERVICE BY CONTRACTOR      Contractor agrees to perform the services described in the following project specification   ARLINGTON AIRPORT ADMINISTRATION BUILDING STANDBY GENERATOR. These documents are on file  with the Project Manager, a copy is held by the contractor, and by this reference incorporated herein.      2.0   TIME OF COMPLETION      All work under this Agreement is to be done within 240 calendar days of Notice to Proceed.      3.0   RESPONSIBILITY OF CONTRACTOR   3.1  Safety    Contractor shall take all necessary precautions for the safety of employees on the work  and shall comply with all applicable provisions of Federal, State and municipal safety laws and building  codes.  Contractor shall erect and properly maintain, at all times, as required by the conditions and  progress of the work, all necessary safeguards for protection of workmen and the public; shall post  danger signs warning against known or unusual hazards.      3.2  Warranty    Unless noted otherwise, the Contractor shall be responsible for correcting all  defects in workmanship and material within two years after acceptance of this work.  When corrections  of defects are made, Contractor shall be responsible for correcting all defects in workmanship and/or  materials in the corrected work for one year after acceptance of the corrections by the City.  The  Contractor shall start work to remedy such defects within seven (7) days of mailing notice of discovery  thereof by the City and shall complete such work within a reasonable time.  In emergencies where  damage may result from delay or where loss of services may result, such corrections may be made by  the City, in which case the cost shall be borne by the Contractor.  In the event the Contractor does not  accomplish corrections at the time specified, the work will be otherwise accomplished and the cost of  same shall be paid by Contractor.  See Section 263213 Engine Generators for special warranty  requirements.         The Contractor shall be liable for any costs, losses, expenses or damages including consequential  damages suffered by the City resulting from defects in the Contractor’s work including, but not limited  to, cost of materials and labor extended by the City in making emergency repairs and cost of engineer,      inspection and supervision by the City.  The Contractor shall hold the City harmless from any and all  claims which may be made against the City as a result of any defect work and the Contractor shall  defend any such claim at his own expense.  Where materials or procedures are not specified in the  contract, the City relies on the professional judgment of the Contractor to make appropriate selections.   3.3. Prevailing Wages    Contractor shall comply with every provision of Chapter 39.12 of the Revised Code  of Washington.   3.4.  Non‐discrimination       Contractor  will  not  discriminate  against  any  employee  or  applicant  for  employment because of race, creed, color, sex, age, national origin, marital status, physical or other motor  handicap, unless based upon a bonafide occupational qualification.   3.5 Employment    Any and all employees of the Contractor while engaged in the performance of any work  or  services  required  by  the  Contractor  under  this  agreement,  shall  be  considered  employees  of  the  Contractor only and not of the City and any and all claims that may or might arise under the Worker's  Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third  party as consequence of any negligent act or omission on the part of the Contractor's employees, while  so engaged on any of the work or services provided or rendered herein, shall be the sole obligation and  responsibility of the Contractor.   4.0   SUBCONTRACTOR RESPONSIBILITY   4.1   The Contractor shall include the language of this section in each of its first tier subcontracts, and  shall require each of its subcontractors to include the same language of this section in each of their  subcontracts, adjusting only as necessary the terms used for the contracting parties.  The requirements  of this section apply to all subcontractors regardless of tier.   At the time of subcontract execution, the Contractor shall verify that each of its first tier subcontractors  meets the following bidder responsibility criteria:   1. Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW,  which must have been in effect at the time of subcontract bid submittal; 2. Have a current  Washington Unified Business Identifier (UBI) number; 3. If applicable, have:  a. Have Industrial Insurance (worker’s compensation) coverage for the subcontractor’s employees  working in Washington, as required in Title 51 RCW;  b. A Washington Employment Security Department number, as required in Title 50 RCW;  c. A Washington Department of Revenue state excise tax registration number, as required in Title 82  RCW;  d. An electrical contractor license, if required by Chapter 19.28 RCW;  e. An elevator contractor license, if required by Chapter 70.87 RCW.  4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3).  5.0   COMPENSATION   5.1 The City shall pay the Contractor for the services identified in this contract the total amount of    ($   amount includes sales tax).  Contractor shall submit   monthly, for the City’s acceptance, a written Contract Project Estimate setting forth the quantities of  work satisfactorily performed to date, and an invoice covering the contract price applicable to the work,  unless otherwise directed, the City will, within 30 days after receipt of acceptable Contractor’s estimate      and invoice, pay the Contractor the accepted progress invoice less actual accumulated amount  previously paid.   5.2   The City shall have the right to withhold payment to Contractor for any work not completed in a  satisfactory manner until such time as Contractor modifies such work so that the same is satisfactory.   6.0   CITY'S RIGHT TO TERMINATE CONTRACT   6.1   The City may terminate the contract upon the occurrence of any one or more of the events  hereafter specified:   a. If the Contractor should be adjudged bankrupt.  b. If the Contractor should make a general assignment of benefit of his creditors.  c. If a receiver should be appointed on the account of insolvency of the Contractor.  d. If Contractor should persistently or repeatedly refuse or fail to supply a sufficient number  of properly skilled workmen or proper materials for completion of the work.  e. If the Contractor shall fail to complete the work within the time specified in the contract.  f. If the Contractor shall fail to make a prompt payment to subcontractors or for material or  labor.  g. If Contractor should persistently disregard laws, ordinances or regulations of Federal,  State or municipal agencies or subdivisions thereof.  h. If Contractor should persistently disregard instructions of Management, or otherwise be  guilty of a substantial violation of the contract.  6.2 This contract Agreement, and any amendments or extensions to said Agreement may be terminated  for any reason not previously identified by either party by giving ten (10) days written notice to the other  party.  In the event that the contract is terminated by the City, Contractor shall not be entitled to receive  any further balance of the amount to be paid under this contract until the work shall have been fully  finished.  At such time, if the unpaid balance of the amount to be paid under this contract exceeds the  expense incurred by the City in finishing the work, all of the damages sustained or which may be sustained  by reason of such refusal, neglect, failure of discontinuance of employment, such excess shall be paid by  the City to Contractor.  If such expense and damages shall exceed the unpaid balance, Contractor and his  surety and each thereof shall be jointly and severally liable therefore to City and shall pay the difference  to the City.  Such expense and damage shall include all legal costs incurred by the City in employment of  attorneys to protect the rights and interests of the City under the contract; provided such legal costs shall  be reasonable.    7.0   OWNERSHIP OF DOCUMENTS   7.1 On payment to the Contractor by the City of all compensation due under this Agreement all finished  or unfinished documents and material prepared by the Contractor with funds provided by this Agreement  shall become the property of the City and shall be forwarded to the City at its request.    7.2 Any records, reports, information, data or other documents or materials given to or prepared or  assembled by the Contractor under this Agreement will be kept as confidential and shall not be made  available to any individual or organization by the Contractor without prior written approval of the City or  by court order.     8.0       CLAIMS   8.1 Any claim against the City for damages, expenses, costs or extras arising out of the performance of the  contract must be made in writing to the City within thirty (30) days after the discovery of such damage,  and in no event later than the time of approval by owner of final payment.  Contractor, upon making  applications for final payment, shall be deemed to have waived this right to claim for any other damages  for which claim has not been made, unless such claim for final payment includes notice of additional claim  and fully describes the alleged damage.       9.0   ASSIGNMENT   9.1 This Agreement may not be assigned or otherwise transferred by the parties hereto without the  written consent of the other party.       10.0   MODIFICATION   10.1    No change, alteration, modification or addition to the Agreement will be effective unless it is in  writing and properly signed by all parties thereto.       11.0   HOLD HARMLESS   11.1 Contractor shall hold the City and its officers, agents and employees harmless, from all suits, claims  or liabilities of any nature, including attorney's fees, costs and expenses for or on account of injuries or  damages sustained by any persons or property resulting in whole or in part from negligent activities or  omissions of the Contractor, its agents or other renumeration for services; and if a suit in respect to the  above be filed, the Contractor shall appear and defend the same at its own cost and expense, and if  judgment is rendered or settlement made requiring payment of damages by the City, which damages are  based  in  whole  or  in  part  on  the  negligent  activities  or  omissions  of  the  Contractor,  its  agents  or  employees, the Contractor shall pay same.        12.0   INSURANCE    Contractor shall procure and maintain, for the duration of this Agreement, insurance against claims for  the  injuries  to  persons  or  damages  to  property  which  may  arise from  or  in  connection  with  the  performance  of  the  work  thereunder  by  the  Contractor,  his  agent,  representatives,  employees  or  subcontractors.  The cost of such insurance shall be paid by the Contractor.      12.1   Minimum Limits of Insurance    Contractor shall maintain limits no less than:   a. Commercial General Liability: insurance shall be written with limits no less than $1,000,000 each  occurrence,  $2,000,000  general  aggregate  and  $2,000,000  products‐completed  operations  aggregate limit.    b. Automobile Liability:  $1,000,000 combined single limit per accident, covering owned and non‐ owned vehicles.    c. Worker's Compensation coverage as required by the Worker's Compensation Act of the State of  Washington.      12.2   The Policies are to contain, and be endorsed to contain the following provisions:   a. General Liability         1. The City, its officials, employees and volunteers are to be covered as additional  insured as respect to liability arising out of activities performed by or on behalf of  the Contractor.   2. Contractor's insurance coverage shall be primary insurance as respects the City,  its  officials,  employees  and  volunteers.  Any  insurance  or  self‐insurance  maintained by the City, its officials, employees and volunteers shall be excess of  the Contractor's insurance and shall not contribute with it.    3. Any failure to comply with the reporting provisions of all policies shall not affect  the coverage provided to the City, its officials, employees or volunteers.    b. All Coverage    Each insurance policy required by this clause shall state that coverage shall not be  suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty  (30) days prior written notice by certified mail, return receipt requested, has been given to the  City.        12.3 Acceptability of Insurers    Insurance is to be placed with insurers with a Best's rating of  no less than A:XIII, or with an insurer acceptable to the City.       12.4 Verification of Coverage    Contractor shall furnish the City with certificates of insurance  effecting coverage required by this clause.  The certification for each insurance policy is to be  signed by a person  authorized by that insurer to bind coverage on its behalf.  The certificates are  to be received and approved by the City before work commences.  The City reserves the right to  require complete, certified copies of all required insurance policies, at any time.        12.5 Subcontractors    Contractor shall include all subcontractors as insured under its policies  or shall furnish separate certificates for each subcontractor.  All coverage for subcontractors shall  be subject to all the requirements stated herein.       12.6 Asbestos Or Hazardous Materials Abatement Work    If asbestos abatement or hazardous  materials work is performed, Contractor shall review coverage with the City’s Risk Manager and  provide scope and limits of coverage that are appropriate for the scope of work.  No asbestos  abatement work will be performed until coverage is approved by Risk Manager.      13.0   INDEPENDENT CONTRACTOR   13.1  Contractor is and shall be at all times during the term of this Agreement an independent contractor.          IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written.       CITY OF ARLINGTON, WASHINGTON:       CONTRACTOR:         By                               By                  Title     City of Arlington Council Agenda Bill Item: CA #5 Attachment D COUNCIL MEETING DATE: February 19, 2019 SUBJECT: Department of Natural Resources Grant ATTACHMENTS: Letter from Department of Natural Resources DEPARTMENT OF ORIGIN Fire ‐ Wildland EXPENDITURES REQUESTED: Up to $11,730.00 (50% dept. match required) BUDGET CATEGORY: Wildland BUDGETED AMOUNT: Not budgeted LEGAL REVIEW: DESCRIPTION: The department was recently awarded a small grant from the WA. State Department on Natural Resources. This is a dollar for dollar matching grant for equipment purchases relating to Wildland Firefighting. HISTORY: The grant amount from DNR is $5,865, with the department match of the same amount it brings the total to $11,730.00. We will use these funds to purchase a seasonal “slide‐in” tank and fire pump that will be carried in the department utility truck. This will provide us with the ability to have a local non‐deployable brush truck for local use if Brush #46 the wildland truck is on a deployment. This is a re‐imbursement style grant. We will purchase the equipment, submit our receipts and request re‐ imbursement. ALTERNATIVES: Take no action and decline the grant award. RECOMMENDED MOTION: I move to accept the grant from Department of Natural Resources for Wildland Equipment. City of Arlington Council Agenda Bill Item: NB #1 Attachment E COUNCIL MEETING DATE: February 19, 2019 SUBJECT: Selection of Pacific Groundwater Group (PGG) for Consulting Services ATTACHMENTS: PGG Statement of Qualifications DEPARTMENT OF ORIGIN Public Works EXPENDITURES REQUESTED: To Be Negotiated BUDGET CATEGORY: Water Improvement Fund BUDGETED AMOUNT: $525,000 (2019), $75,000 (2020) LEGAL REVIEW: DESCRIPTION: Staff is recommending that the City contract with PGG to provide Water Resources Consulting Services and to continued Hydrogeological service for well installation. HISTORY: The City of Arlington’s Airport Well was originally constructed in 1947. In 2009 the lower ½ of the well collapsed and had to be abandoned, this resulted in a decrease in the well capacity. The City completed a study to determine if it would be more feasible to increase capacity at the Haller Well or install a new well elsewhere (Brown & Caldwell Apr‐2011). Based on that study, the City identified a project in the 2015 Water Comprehensive Plan to permit and develop a new water source, this contract allows for this work to continue. The first work effort of this project began in 2016, however was not completed and the contract was terminated with the contractor (Brown & Caldwell) in 2018. Staff has budgeted again in 2019‐2020 to continue the process of locating a secure water source and be able to permit two production wells. A request for qualifications to three very respected water resource consultants was issued and, after reviewing the RFQ’s, staff is recommending to negotiate and contract with Pacific Groundwater Group. ALTERNATIVES: ‐ Remand to staff for further consideration RECOMMENDED MOTION: I move to approve the selection of Pacific Groundwater Group for water resources consulting, and authorize the Mayor to sign the consultant agreement for the project, pending final approval by the City Attorney. City of Arlington Council Agenda Bill Item: NB #2 Attachment F COUNCIL MEETING DATE: February 19, 2019 SUBJECT: Innovation Center and Pocket Park Renovation Project Bid ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Administration – Community Revitalization EXPENDITURES REQUESTED: $282,750 BUDGET CATEGORY: WA State Dept. of Commerce grant BUDGETED AMOUNT: $282,750 LEGAL REVIEW: DESCRIPTION: This is the second bidding attempt for this project. Staff again recommends rejecting the bids, since the low bid is over the budget that was estimated for this project. Two bids were received and opened on January 8, 2019. The project was advertised for bidding December 6, 2018 – January 8, 2019. The bids received were: Tower Pacific $498,688 and BCN Construction $498,800. The previous bidding cycle was August 9 – August 28, 2018. The bid received was from Bouwer Construction for $583,750 and was rejected. HISTORY: The City of Arlington purchased the Howell Station at 404 N Olympic Avenue in April 2018 with intent to create an Innovation Center and Pocket Park. The City applied for and received a contract with the WA State Department of Commerce to renovate the existing building on the property. ALTERNATIVES: RECOMMENDED MOTION: I move to approve the Resolution Rejecting All Bids for the Innovation Center and Pocket Park Renovation Project. 1 RESOLUTION NO. 2019‐XXX A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON REJECTING ALL BIDS RECEIVED FOR INNOVATION CENTER RENOVATION AND POCKET PARK PROJECT WHEREAS, the City of Arlington solicited bids for the Innovation Center Renovation and Pocket Park Project (hereinafter the “Project”); and WHEREAS, the low bid received was significantly over budget, and the Council wishes to reject all bids; NOW, THEREFORE, the City Council of the City of Arlington, Washington do hereby resolve as follows: The City Council hereby rejects all bids submitted for the Innovation Center Renovation and Pocket Park Project. APPROVED by the Mayor and City Council of the City of Arlington this 19th day of February, 2019. CITY OF ARLINGTON ____________________________________ Barbara Tolbert, Mayor ATTEST: _________________________________ Erin Keator, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: NB #3 Attachment G COUNCIL MEETING DATE: February 19, 2019 SUBJECT: Ground Emergency Medical Transport (GEMT) Reimbursement to Central Pierce Fire & Rescue (CPR&R) ATTACHMENTS: Document from CPF&R DEPARTMENT OF ORIGIN EMS EXPENDITURES REQUESTED: $7,277.68 BUDGET CATEGORY: EMS / GEMT BUDGETED AMOUNT: Not budgeted LEGAL REVIEW: DESCRIPTION: Reimbursement to Central Pierce Fire & Rescue for costs incurred establishing the GEMT program in Washington State (See attached). HISTORY: In 2015 a grassroots legislative effort was successful to bring the Ground Emergency Medical Transportation program to Washington State. In summary GEMT is defined as; The supplemental payments cover the funding gap between a provider’s actual costs per GEMT transport and the allowable amount received from Washington Apple Health (Medicaid) and any other sources of reimbursement. CPF&R was the lead agency in this effort with seven other departments. Collectively they incurred costs in the amount of $560,000.00. The reimbursement request from Arlington of $7,277.68 is based on an equitable and proportionate formula. To date we have received approximately $180,000.00 in GEMT funds. ALTERNATIVES: Remand to staff for additional information. RECOMMENDED MOTION: I move to approve the GEMT reimbursement to Central Pierce Fire & Rescue.