HomeMy WebLinkAbout01-14-19 Council Workshop
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Erin
APPROVAL OF THE AGENDA
Mayor Pro Tem Marilyn Oertle
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Interlocal Agreements (ILAs) with Fire Districts 19, 21, 24, and 25 ATTACHMENT A
for Emergency Medical Services (EMS)
Staff Presentation: Dave Kraski
Council Liaison: Sue Weiss
2. Resolution to surplus Public Works vehicles and equipment ATTACHMENT B
Staff Presentation: Kurt Patterson
Council Liaison: Josh Roundy
3. Transportation Improvement Board (TIB) Grant Agreement ATTACHMENT C
for roundabout at 204th Street and 77th Avenue
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
4. Resolution declaring used water meters and scrap metal as surplus ATTACHMENT D
and authorizing sale
Staff Presentation: Jim Kelly
Council Liaison: Josh Roundy
5. Ordinance rescinding 2019 Consumer Price Index (CPI) increases ATTACHMENT E
for water, sewer, and stormwater utilities
Staff Presentation: Jim Kelly
Council Liaison: Josh Roundy
Arlington City Council Workshop
Monday, January 14, 2019 at 7:00 pm
City Council Chambers – 110 E Third Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
6. Miscellaneous council items
ADMINISTRATOR & STAFF REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
COUNCILMEMBER REPORTS
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Barb Tolbert
City of Arlington
Council Agenda Bill
Item:
WS #1
Attachment
A
COUNCIL MEETING DATE:
January 14, 2019
SUBJECT:
Interlocal Agreements with Fire Districts 19, 21, 24 and 25 for EMS Services
ATTACHMENTS:
Interlocal Agreements with Fire Districts 19, 21,24 and 25 for EMS Services
DEPARTMENT OF ORIGIN
EMS
EXPENDITURES REQUESTED:
BUDGET CATEGORY:
BUDGETED AMOUNT:
LEGAL REVIEW:
DESCRIPTION:
Council is asked to approve the Interlocal Agreements with Fire Districts 19, 21, 24 and 25 for EMS
Services
FD #19 – Silvana
FD #21 – Arlington Rural (Heights)
FD #24 – Darrington
FD #25 – Oso
The contracts now before council for approval are based financially on use and demand of the system
rather than a percentage of the districts EMS levies. The model used is derived from the FCS study
produced in 2016.
HISTORY:
Renewal of the interlocal agreements is to provide Advanced Life Support service to FD19, FD 21,
FD24 & FD25 and Basic Life Support service to the south side of FD21and FD25. The City has provided
these services in the same or similar capacity since absorbing the EMS service from Cascade Valley
Hospital in 1999.
ALTERNATIVES:
Take no action
RECOMMENDED MOTION:
Workshop; discussion only. At the January 22, 2019 council meeting, the recommended motion will
be, “I move to approve the Interlocal Agreements with Fire Districts 19, 21, 24, and 25 for EMS
Services, and authorize the Mayor to sign the agreements.
1
INTERLOCAL AGREEMENT FOR
EMERGENCY MEDICAL SERVICES
(1) Parties. The Parties to this Agreement (the "Agreement") are the City of Arlington, State
of Washington ("Arlington"), a municipal corporation, and Snohomish County Fire Protection
District No. 19, a Washington municipal corporation, hereinafter referred to as the "District."
(2) Purpose. Arlington maintains and operates emergency medical services (EMS) vehicles
in accordance with Chapters 18.71 and 18.73 RCW and Chapter 246-976 WAC. Said vehicles
are staffed by emergency medical technicians and other Personnel by law. The purpose of this
Agreement is to provide the services of emergency medical technicians and other personnel as
needed by the persons within the boundaries or the District.
(3) Term. The term of this agreement shall be for three years, commencing January 1, 2019,
and terminating on December 31, 2022; provided, however, that any party to this agreement may
terminate its participation in this agreement by giving written notice of such termination to the
other Party to this agreement, said termination to be effective eighteen (18) months after the
giving of such notice.
(4) Duties of Arlington. During the term of this Agreement, Arlington shall furnish
emergency medical services, including ambulance and advanced life support services, to all
persons within the geographical boundaries of the District. The emergency medical services shall
be rendered on the same basis as such services are rendered to persons within the city limits of
Arlington, but Arlington assumes no liability for failure to provide such services by reason of
any circumstances beyond its control.
(5) Arlington to Comply with Statutes. It shall be the duty of Arlington during the
Agreement to provide vehicles and personnel conforming to the statutory and regulatory
requirements of Chapter 18.71 and 18.73 RCW and Chapter 246-976 WAC.
(6) State Certification Required. In the event for any reason Arlington shall lose its required
state certification of its medical services vehicles and personnel and therefore become unable to
perform the services required of it under this Agreement, it shall immediately notify the District.
During the period of such discontinuance of service, the annual payment to be made by the
District under Paragraph 15, below, shall be reduced by1/365th for each day or portion there of
that Arlington is unable to perform such services.
(7) Arlington as Administrator. Arlington shall provide the administration necessary to
supervise the services provided under this Agreement regarding advanced life support services.
(8) Assignment of Personnel and Equipment. Arlington shall be responsible for the
supervision, employment, termination, assignment and stationing of all Arlington personnel and
equipment performing under this Agreement.
(9) Payment for Services. Payment for 2019 through 2021 EMS service to include ALS
Services in grids determined by Fire District #19 will be established using the model financial
2
formula first established for the city in 2015 by the FCS Group (“City of Arlington Cost of
Service and Ambulance Utility Rate Study”, March 3, 2016, hereafter “the FCS study”), which is
incorporated herein by this reference. This model looks at the overall demand and availability by
a contract agency of the city’s Emergency Medical Services.
The formula will use the previous full-year CAD data from Sno. Co. 911 (i.e. for 2019 rates
2017 call volume was used). For 2019 EMS services District 19’s fee is estimated to be
$65,000.00. An annual audit will be completed by 8/31 of the following year to establish if the
above estimated amount was above or below what is due. The correction will be billed or
credited in the second half payment of that year. This model will be used for each year of the
contract.
Semi-annual invoices will be billed in April and October of each year with payments due by May
31st and November 30th.
The FCS study will be updated externally every five years by the FCS Group and the costs will
be shared equitably by all partner agencies. The next update will be in 2020.
(10) Liability. Each of the Parties to this Agreement shall, at all times, be solely responsible
for the acts or failure to act of its personnel only, and shall save and hold the other Parties and
their personnel harmless from all costs, expenses, losses, and damages, including costs of
defense, incurred as a result of any acts or omissions or the Party's personnel relating to the
performance of this Agreement.
(11) Insurance. Arlington shall provide insurance coverage for operations conducted under
this Agreement. This agreement shall include all risk property insurance, insuring Arlington's
equipment and building required for the provision of services under this Agreement; general
liability insurance, including errors and omissions coverage, with policy limit of $5,000,000.00;
complete auto insurance, including comprehensive and collision coverage; and liability coverage
with policy limits of $5,000,000.00. Participation in a self-insurance pool with equivalent
coverages shall satisfy the requirement of this paragraph.
(12) Modification. This Agreement represents the entire agreement between the Parties. No
notice of termination or attempted waiver of any of the provisions of this Agreement shall be
binding on any Party unless executed in writing by an authorized representative of said Party.
The Agreement shall not be modified, supplemented or otherwise affected by the course of
dealing between the Parties, and shall only be modified by written agreement of all Parties.
(13) Benefits. This Agreement is entered into for the benefit of the Parties hereto only and
shall confer no benefits, direct or implied, on any third persons.
(14) Notices. All notices, requests, demands and other communications required by this
Agreement shall be in writing, and, except as expressly provided elsewhere in this Agreement,
shall be deemed to have been given at the time of delivery if personally delivered or at the time
of mailing if mailed by first class, postage pre-paid and addressed to the receiving Party at the
address as stated below or at such address as any Party may designate at any time in writing.
3
(15) Multiple Counterparts. This Agreement may be executed in multiple counterparts, each
of which shall be considered an original. Executed counterparts shall be kept on file in the
Arlington City Clerk's office. A signed document shall be recorded with the county auditor
and/or posted on the Arlington web site as required by RCW 39.34.040.
DATED this _________ day of __________________ 2018.
CITY OF ARLINGTON
___________________________
Barb Tolbert, Mayor
ATTEST: Address for notice purposes:
238 N Olympic Avenue
Arlington, WA 98223
__________________________
Kristin Banfield, City Clerk
SNOHOMISH COUNTY FIRE
PROTECTION DISTRICT NO.19
By: _____________________________
Commissioner
By: ____________________________
Commissioner
By: ____________________________
Commissioner
Address for Notice Purposes:
2720 212th Street NW
Stanwood, WA. 98292
INTERLOCAL AGREEMENT FOR
EMERGENCY MEDICAL SERVICES AGREEMENT
REGARDING 2019-2022 SERVICES
(1) Parties. The Parties to this Agreement (the "Agreement") are the City of Arlington, State
of Washington ("Arlington"), a municipal corporation, and Snohomish County Fire Protection
District No. 21, a Washington municipal corporation, hereinafter referred to as the "District."
(2) Purpose. Arlington maintains and operates emergency medical services (EMS) vehicles
in accordance with Chapters 18.71 and 18.73 RCW and Chapter 246-976 WAC. Said vehicles
are staffed by emergency medical technicians, paramedics, and other personnel by law. The
purpose of this Agreement is to establish the terms under which Arlington will provide the
services of emergency medical technicians and other personnel within the boundaries of the
District.
(3) Term. The term of this agreement shall be for three years, commencing January 1, 2019,
and terminating on December 31, 2022; provided, however, that any party to this agreement may
terminate its participation in this agreement by giving written notice of such termination to the
other Party to this agreement, said termination to be effective eighteen (18) months after the
giving of such notice, unless mutually agreed upon.
(4) Duties of Arlington. During the term of this Agreement, Arlington shall furnish
Emergency Medical Services to all persons within the geographical boundaries of the District
("Services"). The emergency medical services shall be rendered on the same basis as such
services are rendered to persons within the city limits of Arlington, but Arlington assumes no
liability for failure to provide such services by reason of any circumstances beyond its control.
(5) Arlington to Comply with Statutes. It shall be the duty of Arlington during the
Agreement to provide vehicles and personnel conforming to the statutory and regulatory
requirements of Chapter 18.71 and 18.73 RCW and Chapter 246-976 WAC.
(6) State Certification Required. In the event for any reason Arlington shall lose its required
state certification of its medical services vehicles and personnel and therefore become unable to
perform the services required of it under this Agreement, it shall immediately notify the District.
During the period of such discontinuance of service, the annual payment to be made by the
District under Paragraph 15, below, shall be reduced by 1/365th for each day or portion thereof
that Arlington is unable to perform such services.
(7) Arlington as Administrator. Arlington shall provide the administration necessary to
supervise the services provided under this agreement.
(8) Assignment of Personnel and Equipment. Arlington shall be responsible for the
supervision, employment, termination, assignment and stationing of all personnel and
equipment required to perform the Services Arlington and District recognize and agree that
overall incident command at emergency fire scenes outside of the City limits will be controlled
by the highest ranking officer at the emergency scene. Arlington and District recognize and agree
that at EMS incident command at emergency medical services scenes will be controlled by the
highest-ranking officer at the emergency scene.
(9) Payment for Services. Payment for 2019 through 2021 EMS services to include ALS
Services throughout the entire district and BLS services in the south side of the district (AQ-W
Grids) will be established using the model financial formula first established for the city in 2015
by the FCS Group (“City of Arlington Cost of Service and Ambulance Utility Rate Study”,
March 3, 2016, hereafter “the FCS study”), which is incorporated herein by this reference. This
model looks at the overall demand and availability by a contract agency of the city’s Emergency
Medical Services.
The formula will use the previous full-year CAD data from Sno. Co. 911 (i.e. for 2019 rates
2017 call volume was used). For 2019 EMS services District 21’s fee is estimated to be
$290,000.00. An annual audit will be completed by 8/31 of the following year to establish if the
above estimated amount was above or below what is due. The correction will be billed or
credited in the second half payment of that year. This model will be used for each year of the
contract.
Semi-annual invoices will be billed in April and October of each year with payments due by May
31st and November 30th.
The FCS study will be updated externally every five years by the FCS Group
and the costs will be shared equitably by all partner agencies. The next update will be in 2020.
(10) Liability. Each of the Parties to this Agreement shall, at all times, be solely responsible
for the acts or failure to act of its personnel only, and shall save and hold the other Parties and
their personnel harmless from all costs, expenses, losses, and damages, including costs of
defense, incurred as a result of any acts or omissions or the Party's personnel relating to the
performance of this Agreement.
(11) Insurance. Arlington shall provide insurance coverage for operations conducted under
this Agreement. This agreement shall include all risk property insurance, insuring Arlington's
equipment and building required for the provision of services under this Agreement; general
liability insurance, including errors and omissions coverage, with policy limit of $5,000,000.00;
complete auto insurance, including comprehensive and collision coverage; and liability coverage
with policy limits of $5,000,000.00. Participation in a self-insurance pool with equivalent
coverages shall satisfy the requirement of this paragraph.
(12) Modification. This Agreement represents the entire agreement between the Parties. No
attempted waiver of any of the provisions of this Agreement shall be binding on any Party unless
executed in writing by an authorized representative of said Party. The Agreement shall not be
modified, supplemented or otherwise affected by the course of dealing between the Parties, and
shall only be modified by written agreement of all Parties.
(13) Benefits. This Agreement is entered into for the benefit of the Parties hereto only and
shall confer no benefits, direct or implied, on any third persons.
(14) Notices. All notices, requests, demands and other communications required by this
Agreement shall be in writing, and, except as expressly provided elsewhere in this Agreement,
shall be deemed to have been given at the time of delivery if personally delivered or at the time
of mailing if mailed by first class, postage pre-paid and addressed to the receiving Party at the
address as stated below or at such address as any Party may designate at any time in writing.
(15) Multiple Counterparts. This Agreement may be executed in multiple counterparts, each
of which shall be considered an original. Executed counterparts shall be kept on file in the
Arlington City Clerk's office. A signed document shall be recorded with the county auditor
and/or posted on the Arlington web site as required by RCW 39.34.040.
DATED this ____ day of _____________ 2018.
CITY OF ARLINGTON
_______________________________________
Barbara Tolbert, Mayor
Address for notice purposes:
238 N. Olympic Avenue
Arlington, WA. 98223
ATTEST:
___________________________
Kristin Banfield, City Clerk
APPROVED AS TO FORM:
_______________________________
Steven J. Peiffle, City Attorney
SNOHOMISH COUNTY FIRE
PROCTECTION DISTRICT NO.21
By: _____________________________
Eric Nordstrom, Commissioner
By: _____________________________
Dave Safford, Commissioner
By: _____________________________
Ed Taft, Commissioner
APPROVED AS TO FORM:
__________________________
Attorney for District 21
ATTEST:
__________________________
District Secretary
Darrington (District #24) ‐‐ 1
INTERLOCAL AGREEMENT FOR
EMERGENCY MEDICAL SERVICES
(1) Parties. The Parties to this Agreement (the "Agreement") are the City of Arlington, State
of Washington ("Arlington"), a municipal corporation, and Snohomish County Fire Protection
District No. 24, a Washington municipal corporation, hereinafter referred to as the "District."
(2) Purpose. Arlington maintains and operates emergency medical services (EMS) vehicles
in accordance with Chapters 18.71 and 18.73 RCW and Chapter 246-976 WAC. Said vehicles
are staffed by emergency medical technicians and other personnel by law. The purpose of this
Agreement is to provide the services of emergency medical technicians and other personnel as
needed by the persons within the boundaries of the District.
(3) Term. The term of this agreement shall be for three years, commencing January 1, 2019,
and terminating on December 31, 2022; provided, however, that any party to this agreement may
terminate its participation in this agreement by giving written notice of such termination to the
other Party to this agreement, said termination to be effective eighteen (18) months after the
giving of such notice, unless mutually agreed upon.
(4) Duties of Arlington. During the term of this Agreement, Arlington shall furnish
emergency medical services, including ambulance and advance life support services, to all
persons within the geographical boundaries of the District. The emergency medical services
shall be rendered on the same basis as such services are rendered to persons within the city limits
of Arlington, but Arlington assumes no liability for failure to provide such services by reason of
any circumstances beyond its control.
(5) Arlington to Comply with Statutes. It shall be the duty of Arlington during the
Agreement to provide vehicles and personnel conforming to the statutory and regulatory
requirements of Chapter 18.71 and 18.73 RCW and Chapter 246-976 WAC.
(6) State Certification Required. In the event for any reason Arlington shall lose its required
state certification of its medical services vehicles and personnel and therefore become unable to
perform the services required of it under this Agreement, it shall immediately notify the District.
During the period of such discontinuance of service, the annual payment to be made by the
District under Paragraph 15, below, shall be reduced by 1/365th for each day or portion thereof
that Arlington is unable to perform such services.
(7) Arlington as Administrator. Arlington shall provide the administration necessary to
supervise the services provided under this Agreement.
(8) Assignment of Personnel and Equipment. Arlington shall be responsible for the
supervision, employment, termination, assignment and stationing of all personnel and equipment
performing under this Agreement.
(9) Payment for Services. Payment for 2019 through 2021 EMS services to include ALS
Services throughout the entire district will be established using the model financial formula first
Darrington (District #24) ‐‐ 2
established for the city in 2015 by the FCS Group (“City of Arlington Cost of Service and
Ambulance Utility Rate Study”, March 3, 2016, hereafter “the FCS study”), which is
incorporated herein by this reference. This model looks at the overall demand and availability by
a contract agency of the city’s Emergency Medical Services.
The formula will use the previous full-year CAD data from Sno. Co. 911 (i.e. for 2019 rates
2017 call volume was used). For 2019 EMS services District 24’s fee is estimated to be
$240,000.00 or 100% of your Emergency Medical Services levy.
In October of 2019 Darrington Fire / Sno. Co.Fire District #24 will present a plan of how
Advanced Life Support EMS services will be provided in their service area in 2020 and beyond.
Additionally Fire District 24 will make changes in Fire Response Plans to reduce the amount of
ALS dispatches and conduct internal EMS training to decrease the amount of unwarranted trips
(cancellations). Based upon the above referenced conversations the contract may be terminated
or modified for future years.
Semi-annual invoices will be billed in April and October of each year with payments due by May
31st and November 30th.
The FCS study will be updated externally every five years by the FCS Group and the costs will
be shared equitably by all partner agencies. The next update will be in 2020.
(10) Liability. Each of the Parties to this Agreement shall, at all times, be solely responsible
for the acts or failure to act of its personnel that occur or arise out of the performance of this
agreement only, and shall save and hold the other Parties and their personnel harmless from all
costs, expenses, losses, and damages, including costs of defense, incurred as a result of any acts
or omissions or the Party's personnel relating to the performance of this Agreement.
(11) Insurance. Arlington shall provide insurance coverage for operations conducted under
this Agreement. This agreement shall include all risk property insurance, insuring Arlington's
equipment and building required for the provision of services under this Agreement; general
liability insurance, including errors and omissions coverage, with policy limit of $5,000,000.00;
complete auto insurance, including comprehensive and collision coverage; and liability coverage
with policy limits of $5,000,000.00. Participation in a self-insurance pool with equivalent
coverages shall satisfy the requirement of this paragraph.
(12) Modification. This Agreement represents the entire agreement between the Parties. No
notice of termination or attempted waiver of any of the provisions of this Agreement shall be
binding on any Party unless executed in writing by an authorized representative of said Party.
The Agreement shall not be modified, supplemented or otherwise affected by the course of
dealing between the Parties, and shall only be modified by written agreement of all Parties.
(13) Benefits. This Agreement is entered into for the benefit of the Parties hereto only and
shall confer no benefits, direct or implied, on any third persons.
Darrington (District #24) ‐‐ 3
(14) Notices. All notices, requests, demands and other communications
required by this Agreement shall be in writing, and, except as expressly provided elsewhere in
this Agreement, shall be deemed to have been given at the time of delivery if personally
delivered or at the time of mailing if mailed by first class, postage pre-paid and addressed to the
receiving Party at the address as stated below or at such address as any Party may designate at
any time in writing.
(15) Multiple Counterparts. This Agreement may be executed in multiple counterparts, each
of which shall be considered an original. Executed counterparts shall be kept on file in the
Arlington City Clerk’s office. A signed document shall be recorded with the county auditor
and/or posted on the Arlington web site as required by RCW 39.34.040.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed.
CITY OF ARLINGTON SNOHOMISH COUNTY FIRE
PROTECTION DISTRICT NO. 24
________________________ _______________________________
Barb Tolbert, Mayor Chair, District Board of Commissioners
ATTEST: ATTEST:
________________________ _______________________________
Kristin Banfield, City Clerk District Secretary
APPROVED AS TO FORM: ATTEST:
________________________ _______________________________
Steve Peiffle, City Attorney District Attorney
1
INTERLOCAL AGREEMENT FOR
EMERGENCY MEDICAL SERVICES
(1) Parties. The Parties to this Agreement (the "Agreement") are the City of Arlington, State
of Washington ("Arlington"), a municipal corporation, and Snohomish County Fire Protection
District No. 25, a Washington municipal corporation, hereinafter referred to as the "District."
(2) Purpose. Arlington maintains and operates emergency medical services (EMS) vehicles
in accordance with Chapters 18.71 and 18.73 RCW and Chapter 246-976 WAC. Said vehicles
are staffed by emergency medical technicians and other Personnel by law. The purpose of this
Agreement is to provide the services of emergency medical technicians and other personnel as
needed by the persons within the boundaries or the District.
(3) Term. The term of this agreement shall be for three years, commencing January 1, 2019,
and terminating on December 31, 2022; provided, however, that any party to this agreement may
terminate its participation in this agreement by giving written notice of such termination to the
other Party to this agreement, said termination to be effective eighteen (18) months after the
giving of such notice.
(4) EMS Duties of Arlington. During the term of this Agreement, Arlington shall furnish
emergency medical services, including ambulance, basic life support services, and advance life
support services, to all persons within the geographical boundaries of the District. The
emergency medical services shall be rendered on the same basis as such services are rendered to
persons within the city limits of Arlington, but Arlington assumes no liability for failure to
provide such services by reason of any circumstances beyond its control.
(5) Arlington to Comply with Statutes. It shall be the duty of Arlington during the
Agreement to provide vehicles and personnel conforming to the statutory and regulatory
requirements of Chapter 18.71 and 18.73 RCW and Chapter 246-976 WAC.
(6) State Certification Required. In the event for any reason Arlington shall lose its required
state certification of its medical services vehicles and personnel and therefore become unable to
perform the services required of it under this Agreement, it shall immediately notify the District.
During the period of such discontinuance of service, the annual payment to be made by the
District under Paragraph 15, below, shall be reduced by1/365th for each day or portion thereof
that Arlington is unable to perform such services.
(7) Arlington as Administrator. Arlington shall provide the administration necessary to
supervise the services provided under this Agreement.
(8) Assignment of Personnel and Equipment. Arlington shall be responsible for the
supervision, employment, termination, assignment and stationing of all personnel and equipment
performing under this Agreement.
(9) Payment for Services. Payment for 2019 through 2021 EMS services to include ALS and
BLS Services throughout the entire district will be established using the model financial formula
2
first established for the city in 2015 by the FCS Group (“City of Arlington Cost of Service and
Ambulance Utility Rate Study”, March 3, 2016, hereafter “the FCS study”), which is
incorporated herein by this reference. This model looks at the overall demand and availability by
a contract agency of the city’s Emergency Medical Services.
The formula will use the previous full-year CAD data from Sno. Co. 911 (i.e. for 2019 rates
2017 call volume was used). For 2019 EMS services District 25’s fee is estimated to be
$58,000.00. An annual audit will be completed by 8/31 of the following year to establish if the
above estimated amount was above or below what is due. The correction will be billed or
credited in the second half payment of that year. This model will be used for each year of the
contract. Additionally we will provide you with your EMS supply “soft goods” at no charge.
Semi-annual invoices will be billed in April and October of each year with payments due by May
31st and November 30th.
The FCS study will be updated externally every five years by the FCS Group and the costs will
be shared equitably by all partner agencies. The next update will be in 2020.
(10) Liability. Each of the Parties to this Agreement shall, at all times, be solely responsible
for the acts or failure to act of its personnel only, and shall save and hold the other Parties and
their personnel harmless from all costs, expenses, losses, and damages, including costs of
defense, incurred as a result of any acts or omissions or the Party's personnel relating to the
performance of this Agreement.
(11) Insurance. Arlington shall provide insurance coverage for operations conducted under
this Agreement. This agreement shall include all risk property insurance, insuring Arlington's
equipment and building required for the provision of services under this Agreement; general
liability insurance, including errors and omissions coverage, with policy limit of $5,000,000.00;
complete auto insurance, including comprehensive and collision coverage; and liability coverage
with policy limits of $5,000,000.00. Participation in a self-insurance pool with equivalent
coverages shall satisfy the requirement of this paragraph.
(12) Modification. This Agreement represents the entire agreement between the Parties. No
notice of termination or attempted waiver of any of the provisions of this Agreement shall be
binding on any Party unless executed in writing by an authorized representative of said Party.
The Agreement shall not be modified, supplemented or otherwise affected by the course of
dealing between the Parties, and shall only be modified by written agreement of all Parties.
(13) Benefits. This Agreement is entered into for the benefit of the Parties hereto only and
shall confer no benefits, direct or implied, on any third persons.
(14) Notices. All notices, requests, demands and other communications required by this
Agreement shall be in writing, and, except as expressly provided elsewhere in this Agreement,
shall be deemed to have been given at the time of delivery if personally delivered or at the time
of mailing if mailed by first class, postage pre-paid and addressed to the receiving Party at the
address as stated below or at such address as any Party may designate at any time in writing.
3
(15) Multiple Counterparts. This Agreement may be executed in multiple counterparts, each
of which shall be considered an original. Executed counterparts shall be kept on file in the
Arlington City Clerk's office. A signed document shall be recorded with the county auditor
and/or posted on the Arlington web site as required by RCW 39.34.040.
DATED this _________ day of __________________ 2018.
CITY OF ARLINGTON
___________________________
Barb Tolbert, Mayor
ATTEST: Address for notice purposes:
238 N Olympic Avenue
Arlington, WA 98223
__________________________
Kristin Banfield, City Clerk
SNOHOMISH COUNTY FIRE
PROTECTION DISTRICT NO.25
By: _____________________________
Commissioner
By: ____________________________
Commissioner
By: ____________________________
Commissioner
Address for Notice Purposes:
21824 SR 530 NE
Arlington, WA 98223
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
B
COUNCIL MEETING DATE:
January 14, 2019
SUBJECT:
Resolution Declaring Property as Surplus
ATTACHMENTS:
Resolution and Exhibit A
DEPARTMENT OF ORIGIN
Finance
EXPENDITURES REQUESTED: 0
BUDGET CATEGORY: N/A
BUDGETED AMOUNT:
LEGAL REVIEW:
DESCRIPTION:
The City currently has several vehicles and pieces of equipment that are beyond their useful life and
need to be declared as surplus in order to be properly auctioned off.
HISTORY:
The City has found that the most expedient way to deal with surplus vehicles and equipment is to
utilize the services of an on‐line auction site.
ALTERNATIVES:
None
RECOMMENDED MOTION:
Workshop; discussion only. At the January 22, 2019 council meeting, the recommended motion will
be, “I move to approve the Resolution Declaring Property as Surplus, and authorize the Mayor to
sign it.”
RESOLUTION NO. 2019‐xxx
A RESOLUTION OF THE CITY OF ARLINGTON DECLARING CERTAIN
PROPERTY AS SURPLUS AND AUTHORIZING ITS SALE
WHEREAS, the City has purchased the equipment listed on the attached Exhibit
“A”; and
WHEREAS, the equipment identified on Exhibit “A” is surplus to the needs of
The City; and
NOW, THEREFORE, the City of Arlington, acting by and through its City
Council, does hereby resolve as follows:
1. The equipment/property described on the attached Exhibit “A” is declared
Surplus to the needs of the City.
2. Staff is instructed to trade in all items for the best available price, sell all
items for the best price or properly dispose of items that it is unable to
sell. Staff is further authorized to dispose of the property via an
intergovernmental transfer pursuant to RCW 39.33.010.
Passed by the City Council of the City of Arlington at a regular meeting on
this 22 day of January, 2019.
_____________________________
Barbara Tolbert
Mayor
ATTEST:
________________________
Erin Keator, City Clerk
APPROVED AS TO FORM:
__________________________
Steven J. Peiffle, City Attorney
EXHIBIT A
ITEM SERIAL NUMBER
EX‐3 2001 Chevrolet Impala 2G1WF52E419190075
P‐33 1998 Dodge 2500 pickup 3B7KF22Z6WG218222
W‐30 2005 Ford Ranger pickup 1FTYR1U95PA53886
2489 Monroe Sand Spreader 46531
L‐78 2007 Chevrolet Silverado pickup 1GCEK19C17Z509892
L‐76 2007 Chevrolet Impala 2G1WB58K379290122
City of Arlington
Council Agenda Bill
Item:
WS #3
Attachment
C
COUNCIL MEETING DATE:
January 14, 2019
SUBJECT:
Grant Agreement with the Washington State Transportation Improvement Board (TIB)
ATTACHMENTS:
Grant Agreement
DEPARTMENT OF ORIGIN
Public Works
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: Transportation Improvement Fund (310)
BUDGETED AMOUNT: $2,472,000 (2019‐2020)
LEGAL REVIEW:
DESCRIPTION:
Staff is requesting authorization for the mayor to sign an agreement for acceptance of a TIB grant for
construction of a roundabout at 204th and 77th Ave.
HISTORY:
The Transportation Improvement Board (TIB) offers funding for high priority transportation
projects in Washington communities to enhance the movement of people, goods and services. In the
2019 TIB funding cycle staff applied for and received a grant to install a roundabout at the
intersection of 204th St and 77th Ave (Project # I‐8). The city has been awarded $1,617,000.00 for
design, right of way procurement, and construction of the roundabout, the City will provide
$855,000 as grant match from the transportation improvement fund.
The project has been planned for design to start in 2019 and construction in 2020 with required
match funds included in the 2019‐2020 budget, pending award of the grant.
ALTERNATIVES:
Do not accept the grant
RECOMMENDED MOTION:
Workshop; discussion only. At the January 22, 2019 council meeting the recommended motion will
be, “I move to approve the grant agreement with the Transportation Improvement Board and
authorize the Mayor to sign it, pending final approval be the City Attorney.”
City of Arlington
Council Agenda Bill
Item:
WS #4
Attachment
D
COUNCIL MEETING DATE:
January 14, 2019
SUBJECT:
Resolution declaring used water meters and scrap metals as surplus and authorizing its sale
ATTACHMENTS:
Resolution declaring used water meters and scrap metals as surplus
DEPARTMENT OF ORIGIN
Public Works
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
BUDGETED AMOUNT: N/A
LEGAL REVIEW:
DESCRIPTION:
Staff is requesting that Council approve a resolution declaring used water meters and scrap metal
accumulated during 2019 and 2020 as surplus and authorize it to be sold at salvage value.
HISTORY:
As part of performing normal business activities, the water, sewer and storm utilities accumulate
used and broken water meters and other scrap metal that is no longer useful and need to be properly
disposed. These items have no value other than scrap metal value and are therefore surplus to the
needs of the City. The water, sewer and storm utilities have been previously authorized to dispose of
the used and broken water meters and other scrap metal at salvage value. The salvage yard will issue
a check to the City of Arlington in compliance with Title 19 RCW.
The water, sewer and storm utilities are requesting authorization to surplus broken water meters
and scrap metals for 2019 and 2020.
ALTERNATIVES:
Do not surplus equipment
Remand to staff for further consideration
RECOMMENDED MOTION:
Workshop; discussion only. At the January 22, 2019 council meeting, the recommended motion will
be, “I move to approve the resolution declaring used water meters and scrap metal as surplus, and
authorize the Mayor to sign the resolution for their sale for years 2019 and 2020, pending final
approval by the City Attorney.”
1
RESOLUTION NO. 2019‐XXX
A RESOLUTION OF THE CITY OF ARLINGTON DECLARING USED WATER METERS AND SCRAP
METAL AS SURPLUS AND AUTHORIZING ITS SALE
WHEREAS, the City frequently comes into the possession of used water meters and
other scrap metal that have no value except scrap value; and
WHEREAS, the used meters and metal are a potential liability due to thieves finding the
scrap value to be worth attempting to enter city facilities to steal the used meters or metal; and
WHEREAS, the used water meters and scrap metal are of no use to the City and are
therefore surplus to the needs of the City;
NOW, THEREFORE, the City of Arlington, acting by and through its City
Council, does hereby resolve as follows:
1.Any used water meters or scrap metals which come into the possession of the
City be and hereby are declared surplus to the needs of the City.
2.Staff is instructed to sell all used water meters and scrap metal for the best
available price at private sale or properly dispose of those that it is unable to
sell.
3. This resolution is valid for calendar years 2019 and 2020.
Passed by the City Council of the City of Arlington at a regular meeting on this
22nd day of January, 2019.
________________________________
Barbara Tolbert
Mayor
ATTEST:
___________________________
Erin Keator, City Clerk
APPROVED AS TO FORM:
___________________________
Steven J. Peiffle, City Attorney
City of Arlington
Council Agenda Bill
Item:
WS #5
Attachment
E
COUNCIL MEETING DATE:
January 14, 2019
SUBJECT:
Amend Arlington Municipal Code 13.12 rescinding the scheduled 2019 CPI increase to the water,
sewer, and stormwater utility rates.
ATTACHMENTS:
Ordinance
DEPARTMENT OF ORIGIN
Public Works
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
BUDGETED AMOUNT: N/A
LEGAL REVIEW:
DESCRIPTION:
Amend Arlington Municipal Code (AMC) 13.12 allowing the City to defer implementation of the 2019
mandatory water, sewer, and stormwater utility rate increases.
HISTORY:
AMC 13.12.040 mandates that the water, sewer, and stormwater utility rates be increased annually
by the October reported percentage increase of the Consumer Price Index (CPI) for the Seattle‐
Tacoma‐Bremerton area. Staff has reviewed the current utility budget forecast and has determined
that the mandatory CPI increase is not necessary for 2019.
ALTERNATIVES:
Do not approve the amendment to AMC 13.12.040
Table for further discussion
RECOMMENDED MOTION:
Workshop; discussion only. At the January 22, 2019 council meeting, the recommended motion will
be, “I move to approve the proposed ordinance rescinding the scheduled 2019 CPI increase to the
water, sewer, and stormwater utility rates, and authorize the Mayor to sign it, pending final approval
by the City Attorney.”
ORDINANCE NO. 2019-XXX 1
ORDINANCE NO. 2019-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
AMENDING ARLINGTON MUNICIPAL CODE CHAPTER 13.12
PERTAINING TO UTILITY RATES
WHEREAS, the City of Arlington has the authority to set rates and charges for its utility
system; and
WHEREAS, the City’s Public Works department conducted a utility billing analysis in
2018 to determine the cost of service to provide water and wastewater services to Arlington’s
utility customers; and
WHEREAS, based on the analysis completed, the City proposes to maintain the current
2018 rates for 2019 for all customer classes; and
WHEREAS, the City Council considered this amendment at their workshop on January
14, 2019 and at their regular meeting held on January 22, 2019, and determined approving the
amendment was in the best interest of the City and its citizens;
NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as
follows:
Section 1. Arlington Municipal Code Section 13.12.040 shall be and hereby is amended
to read as follows:
13.12.040 - Water rates and charges.
Applicable state and city utility taxes are included in the following rates and
charges for water service. The total monthly water charges for every service shall
include the Base Charge, and the consumption charge, as set forth below.
Beginning on January 15, 2020, the rates set forth for the year 2019 shall be
increased annually by the October reported percentage increase of the consumer
price index (CPI) for the Seattle-Tacoma-Bremerton area for all urban consumers,
or other measure commonly used by the city should it change; provided, however,
that no CPI adjustment shall be made for the period from January 15, 2019 to
January 14, 2020; and provided further, however, that notwithstanding any
reduction in the CPI, rates shall not decrease.
ORDINANCE NO. 2019-XXX 2
(1) Minimum monthly Base Charge schedule:
Basic Charge By Meter Size 2019 RATES
5/8 "— 3/4" $32.15
1" $44.96
1.5" $57.78
2" $93.07
3" $353.50
4" $450.05
(2) Monthly rate schedule charged for water consumption:
Consumption Rate per
100 cubic feet (cf) 2019 RATES
First 300 cf
$2.94
Note - Included in Base
Charge for SFR and
Commercial water
services only
Next 700 cf $2.94
Over 1,000 cf $3.10
Over 3,000 cf $3.10
(3) Fair and equitable minimum rates for water consumers having meters
larger than four inches shall be fixed by the city council and written agreements
shall be entered with the users setting forth said rates. The city council may enter
into contracts with water users deviating from such rates where special
circumstances dictate; provided that, such rates shall not be discriminatory.
(4) Temporary water service. Temporary water service for construction
purposes, or for any other purpose temporary in nature that will not require a
permanent service installation must be obtained through a Fire Hydrant Use
Permit as stipulated in AMC 13.04.100(e). Charges for temporary use of water
shall be as follows:
Temporary Water Services Charges
Security Deposit $750.00
Monthly Equipment Rental Fee (¾"
meter) $50.00
ORDINANCE NO. 2019-XXX 3
Usage Rate
First 300 cubic feet (cf) Included in
base rate
Next 700 cubic feet $2.94
Over 1,000 cubic feet $3.10
Over 3,000 cubic feet $3.10
(A) The security deposit shall be refunded to the customer after the equipment
has been returned and inspected for any damages; customer shall be solely
responsible for all damages. Customers shall be billed on a monthly basis for
monthly equipment rental charges and usage fees from the date of temporary
service installation.
(B) The usage rates set forth for temporary water service shall be increased
annually by the October reported percentage increase of the consumer price index
(CPI) for the Seattle-Tacoma-Bremerton area for all urban consumers, or other
measure commonly used by the city should it change; provided, however, that no
CPI adjustment shall be made for the period from January 15, 2012 to January 14,
2020, and provided further, however, that notwithstanding any reduction in the
CPI, rates shall not decrease.
Section 2. Arlington Municipal Code Section 13.12.130 shall be and hereby is
amended to read as follows:
13.12.130 - Residential sewer rates and charges.
Applicable state and city utility taxes are included in the following rates
and charges for sewer service. The total monthly sewer charges for every SFR and
MFR service shall be a flat fee and not based on metered water consumption.
The effective dates for the following sewer rates will be based on the city's
billing cycle for use beginning on January 1, 2019. Beginning on January 15,
2020, the rates set forth for the year 2019 shall be increased annually by the
October reported percentage increase of the consumer price index (CPI) for the
Seattle-Tacoma-Bremerton area for all urban consumers, or other measure
commonly used by the city should it change; provided, however, that
notwithstanding any reduction in the CPI, rates shall not decrease.
Monthly charge (sewer) 2019 RATE
Single Family Residential $70.15
Multi-Family Residential $54.00
ORDINANCE NO. 2019-XXX 4
Section 3. Arlington Municipal Code Section 13.12.140 shall be and hereby is
amended to read as follows:
13.12.140 - Commercial sewer rates and charges.
(a) All sanitary sewer services connected to any public or private premises
that are defined as “Commercial classification” in Section 13.12.110 shall be
charged for sanitary sewer service upon the basis of water consumption. State and
city utility taxes are included in the following rates and charges for sewer service.
The effective dates for the following rates will be based on the city's billing cycle
for use beginning on January 1, 2019. Each user shall pay a minimum monthly
charge of one base rate plus a volume rate for all consumption over three hundred
cubic feet per month.
Monthly charge (sewer) 2019 RATE
Base rate (includes 300 cubic feet of
water consumption) $70.15
Volume rate (per 100 cubic feet of
metered water consumption) $7.25
(b) Beginning on January 15, 2020, and on January 15th each year thereafter
the rates set forth for the year 2019 shall be increased annually by the October
reported percentage increase of the consumer price index (CPI) for the Seattle-
Tacoma-Bremerton area for all urban consumers, or other measure commonly
used by the city should it change, provided, however, that notwithstanding any
reduction in the CPI, rates shall not decrease.
Section 4. Arlington Municipal Code Section 13.12.150 shall be and hereby is amended
to read as follows:
13.12.150 - Industrial user classification and charges.
The rates and charges for industrial users, as defined in Sections
13.08.240, 13.08.250, and Chapter 13.36, shall be as follows:
(1) All user charges shall be based upon equitable unit charges
established for flow BOD (biochemical oxygen demand) loading and TSS (total
suspended solids) loading, based upon the average BOD, TSS and other
parameter(s) concentrations (as established by the public works director)
monitored for the industrial user and the flow recorded in the monitoring manhole
ORDINANCE NO. 2019-XXX 5
or water use.
(2) A minimum monthly charge will be established by the city to
cover the basic sewer costs and monitoring of the industrial user's wastewater
discharge, and in the event the monthly sewer bill does not exceed this amount the
industrial user shall agree to pay the estimated minimum monthly charge. This
charge shall be reviewed from time to time and adjusted to ensure the charge is
covering the monitoring services and sewer costs provided and must be reviewed
every two years. Initially, the monthly charges shall be based on the following,
unless otherwise established in the negotiated discharge permit:
(A) For an industrial user with waste strength less than two
hundred fifty mg/l, measured as five-day BOD and TSS, and other
parameters within limits established in Sections 13.08.240, 13.08.250,
[and Chapter] 13.36, and whose discharge does not require regular
monitoring other than flow, the minimum monthly charge is as set forth
below:
Sewer Charges (monthly) 2019 RATE
Waste strength <250 mg/l $429.00
(B) For an industrial user with waste strength in excess of two
hundred fifty mg/l for two months or more per year, the minimum
monthly charge is as set forth below:
Sewer Charges (monthly) 2019 RATE
Waste strength >250 mg/l $1,715.00
(C) Beginning January 15, 2020, and each January 15th
thereafter, the charges set forth in subsections (1)(A) and (1)(B), shall be
increased annually, by the October reported percentage increase of the
consumer price index (CPI) for the Seattle-Tacoma-Bremerton area for all
urban consumers, or other measure commonly used by the city should it
change; provided, however, that notwithstanding any reduction in the CPI,
rates shall not decrease.
(3) Until such time as a sewer user charge analysis can be conducted
to establish equitable charges under a negotiated discharge permit between the
city and the industrial user, the following shall be used as the basis for industrial
user charges:
(A) Flow based charge per cubic foot of wastewater discharged;
(B) BOD charge per pound of BOD discharged; and
(C) TSS charge per pound of TSS discharged, pursuant to the
following table:
ORDINANCE NO. 2019-XXX 6
Sewer charge (monthly) 2019 RATE
Flow-based charge (per cubic foot) $0.02051
BOD charge (per pound BOD) $0.645
TSS charge (per pound TSS) $0.431
(D) Beginning January 15, 2020, and each January 15th
thereafter, the charges set forth in subsection (c), shall be increased
annually, by the October reported percentage increase of the consumer
price index (CPI) for the Seattle-Tacoma-Bremerton area for all urban
consumers, or other measure commonly used by the city should it change;
provided, however, that notwithstanding any reduction in the CPI, rates
shall not decrease.
(4) Flow shall be based upon one hundred percent of the water
consumption or rate of flow of wastewater discharge into the sewer (measured in
an industrial user installed flow measurement and recording equipment installed
in control manhole, pursuant to Chapter 13.36). Strength of wastewater
discharged shall be established based upon twenty-four-hour composite samples
made by the city at the control manhole and tested by the city's wastewater
treatment plant laboratory or state certified testing laboratory. All testing shall be
in accordance with the latest edition of "Standard Methods for Examination of
Water and Wastewater," APHA, AWWA and WPCF. BOD and TSS, pounds per
day, shall be calculated based upon concentration of composite samples and
established flow rates.
(5) Appeal.
(A) If any user believes that a portion of the user's metered
flow, larger than ten percent, is not discharged into the sewer system
(when flow measurement is not provided in the control manhole), the user
should make written application to the public works director for review of
the user's flow of wastewater. If the public works director agrees that
charges for the user should be adjusted, they shall so notify the city
council, which may approve such change, or direct a recomputation of the
user's sewer rates.
(B) If the public works director does not agree to the adjustment of
user charges, the user may further appeal to the city council, which may direct
further study or take other appropriate action.
Section 5. Arlington Municipal Code Section 13.12.540 shall be and hereby is
amended to read as follows:
ORDINANCE NO. 2019-XXX 7
13.12.540 - Initial service charge rates.
In accordance with the rate structure established herein, there is hereby
levied upon all developed real property within the boundaries of the utility, the
following service charges:
(1) State and city utility taxes are included in the following rates and
charges for stormwater service. See Table 3.
(2) Beginning on January 15, 2020, the rates set forth for the year
2019 shall be increased annually by the October reported percentage increase of
the consumer price index (CPI) for the Seattle-Tacoma-Bremerton area for all
urban consumers, or other measure commonly used by the city should it change;
provided, however, that no annual increase shall exceed two percent; and
provided further, that notwithstanding any reduction in the CPI, rates shall not
decrease.
Stormwater charges (monthly) 2019
RATE
Base rate per ESU $6.89
(3) For all other developed property including multifamily,
condominiums and mobile home parks within the boundaries of the utility, except
as specified under Section 13.28.130, the monthly service charge shall be based
on the above table (Table 3) per month multiplied by the number of equivalent
service units determined by the utility to be contained in such parcel. For all
single-family property owners qualifying for the senior low-income utility
discount established in Section 13.12.140, the discount shall apply to stormwater
service charges.
Section 6. Severability. Should any section, paragraph, sentence, clause or phrase
of this Ordinance, or its application to any person or circumstance, be declared unconstitutional
or otherwise invalid for any reason, or should any portion of this Ordinance be preempted by
state or federal law or regulation, such decision or preemption shall not affect the validity of the
remaining portions of this Ordinance or its application to other persons or circumstances.
Section 7. Effective Date. This Ordinance or a summary thereof shall be published
in the official newspaper of the City. The Ordinance shall take effect and be in full force five (5)
days after the date of publication.
ORDINANCE NO. 2019-XXX 8
PASSED BY the City Council and APPROVED by the Mayor this _____ day of January,
2019.
CITY OF ARLINGTON
Barbara Tolbert, Mayor
Attest:
Erin Keator, City Clerk
Approved as to form:
Steven J. Peiffle
City Attorney
___________________________
____________________________
__________________________