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Home My WebLink About12-10-18 Council Workshop SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Erin APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Demonstration of new EMS power cots Dave Kraski Jeff Ketchel ‐ Snohomish County Health District Administrator ‐ Health District update, services, and funding Mayor Barb Tolbert WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Review 2018 budget amendments ATTACHMENT A Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Marilyn Oertle 2. Non‐exempt pay plan ATTACHMENT B Staff Presentation: James Trefry Council Liaison: Mayor Pro Tem Marilyn Oertle 3. Fire Chief employment agreement ATTACHMENT C Staff Presentation: James Trefry Council Liaison: Jesica Stickles 4. York property purchase and sale agreement ATTACHMENT D Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Marilyn Oertle 5. Art benches for Arlington Valley Road ATTACHMENT E Staff Presentation: Sarah Lopez Council Liaison: Marilyn Oertle Arlington City Council Workshop Monday, December 10, 2018 at 7:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 6. Approve lodging tax distributions for 2019 ATTACHMENT F Staff Presentation: Kristin Garcia Council Liaison: Debora Nelson 7. October 2018 financial report ATTACHMENT G Staff Presentation: Kristin Garcia 8. Miscellaneous council items ADMINISTRATOR & STAFF REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. COUNCILMEMBER REPORTS REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: December 10, 2018 SUBJECT: 2018 Budget Amendments ATTACHMENTS: 2018 Proposed Budget Amendments – General Fund 2018 Proposed Budget Amendments –Other Funds (page 1 and 2) Exhibit A – 2018 Budget Amendments General Fund and All Other Funds Ordinance No. 2018 – XXX Amending the 2018 Budget of the City of Arlington DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: 2018 ‐ $9,341,975 BUDGET CATEGORY: Various BUDGETED AMOUNT: 2018 ‐ $60,607,001 LEGAL REVIEW: DESCRIPTION: Please see attached for a summary of proposed budget amendments for 2018. 60% of the amendments are related to 1) closing/restructuring funds by moving ending fund balances to the new fund and 2) transferring operating money to respective reserve funds. 25% of the amendments are for capital outlay, the majority of which are for projects previously approved in the 2017 budget. A public hearing will be held on December 17, 2018 to allow for public comment on the proposed amendments. As December 17, 2018 is the last meeting of the year, council will be asked to take action on the proposed amendments. Budget amendments are required by state law to be adopted prior to December 31 of the current budget year. HISTORY: ALTERNATIVES: Do not approve the proposed amendments Edit proposed amendments and modifications RECOMMENDED MOTION: Workshop; discussion only. At the December 17, 2018, the recommended motion will be, “I move to adopt the proposed ordinance amending and supplementing the 2018 budget of the City of Arlington; providing transfer and adjustment authority and declaring an emergency, and authorize the Mayor to sign it”. ORDINANCE NO. 2018—XXX AN ORDINANCE AMENDING AND SUPPLEMENTING THE 2018 BUDGET OF THE CITY OF ARLINGTON; PROVIDING TRANSFER AND ADJUSTMENT AUTHORITY AND DECLARING AN EMERGENCY WHEREAS, staff has identified the need to make certain revisions to the 2018 Biennial Budget that were not foreseen when Ordinance No. 2016-020 was adopted on November 21, 2016, and WHEREAS, this ordinance was introduced with proper notice and citizens given the opportunity to comment, and WHEREAS, because this will require increasing the appropriation level in one or more funds, an amendment is needed, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON WASHINGTON AS FOLLOWS; Section 1. Pursuant to RCW 35A.33.090, an emergency is declared to exist and the 2018 Budget is hereby amended to provide for adjustments to expenditures, and by providing authority for any necessary transfers of money within or between funds as indicated in the “Amendment” column on the attached document Exhibit A. Section 2. That the attached is a summary of the amended budget for the year 2018 for the City of Arlington and that copies of the detailed amended budget are available to any interested taxpayer at the Finance Department, City Hall, Arlington, Washington. Section 3. This ordinance shall be in full force and effect after its passage, and publication according to law. Passed by the City Council and APPROVED by the Mayor this 17th day of December, 2018. CITY OF ARLINGTON _______________________________ Barbara Tolbert, Mayor ATTEST: __________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: ____________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: WS #2 Attachment B COUNCIL MEETING DATE: December 10, 2018 SUBJECT: Salary Schedule for Non‐Represented Employees for 2019 ATTACHMENTS: 2019 Proposed Non-Rep Schedule DEPARTMENT OF ORIGIN Human Resources Director; James Trefry – 360‐403‐3443 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Human Resources is proposing the adoption of a revised salary schedule for the City’s non‐ represented employees not under contract. The proposed schedule provides the same 12‐step pay structure as 2018, with the addition of “City Clerk/Human Resources Analyst” (formerly “Human Resources Analyst), “Communications Manager” (formerly “Communications Manager/City Clerk”), “IT Director” and the deletion of “Airport Intern”, “Engineering Technician”, “Engineer I”, “Engineer II” (these are all bargaining unit positions) and “Recreation/Communications Manager”. This change does not result in any current budget impact. Starting with Step G5M, a 3.3% market adjustment was applied. From there steps 1‐4 are 3% less, and steps 6‐12 are 2% more. Pay grades are built upon Step G5M with 8% increase per grades H‐M, 6% increase for grade N, 15.55% increase for grade O (beginning of the director levels), 5% increase for grades P‐Q, 4.55% increase grade R and 13% increase for grade AA. All salaries were then rounded to the nearest dollar. For 2019, the market adjustment was applied to the annual amount ‐ in the past it was applied to the hourly rate due to constraints in BIAS. All salaries are now based on the yearly amount and are then backed into the monthly/ hourly rates. Seasonal Maintenance Laborers are the same rate as 2017 and 2018. HISTORY: The attached revised salary schedule reflects an annual market adjustment in the amount of 3.3% for non‐represented employees not under contract beginning January 1, 2019, already approved as part of the 2019 budget. City of Arlington Council Agenda Bill Item: WS #2 Attachment B ALTERNATIVES RECOMMENDED MOTION: Workshop; discussion only. At the December 17, 2018 council meeting, the recommended motion will be, “I move to approve the proposed Salary Schedule for Non‐Represented Employees for 2019.” Pay Spread between Grades Pay Grade Position Title Step 1 Step 2 Step 3 Step 4 Step 5M Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 3.00%3.00%3.00%3.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% A Seasonal Maintenance Laborers 13.33 13.73 14.14 14.56 15.00 B 3,783 3,897 4,013 4,134 4,258 4,343 4,430 4,519 4,609 4,701 4,795 4,891 45,397 46,759 48,162 49,606 51,095 52,117 53,159 54,222 55,307 56,413 57,541 58,692 G Executive Analyst 5,019 5,170 5,325 5,485 5,649 5,762 5,877 5,995 6,115 6,237 6,362 6,489 G 60,230 62,037 63,898 65,815 67,790 69,145 70,528 71,939 73,378 74,845 76,342 77,869 8.00%H Executive Assistant 5,421 5,583 5,751 5,923 6,101 6,223 6,348 6,474 6,604 6,736 6,871 7,008 H City Clerk / Human Resource Analyst 65,049 67,000 69,010 71,080 73,213 74,677 76,171 77,694 79,248 80,833 82,449 84,098 8.00%I Communications Mgr 5,854 6,030 6,211 6,397 6,589 6,721 6,855 6,992 7,132 7,275 7,420 7,569 I Finance Accountant 70,252 72,360 74,531 76,767 79,070 80,651 82,264 83,909 85,588 87,299 89,045 90,826 I PW Accountant I 8.00%J GIS Manager 6,323 6,512 6,708 6,909 7,116 7,259 7,404 7,552 7,703 7,857 8,014 8,174 J M&O Supervisor 75,873 78,149 80,493 82,908 85,395 87,103 88,845 90,622 92,435 94,283 96,169 98,092 J Community Revitalization Project Manager J 8.00%K Police Services Manager 6,829 7,033 7,244 7,462 7,686 7,839 7,996 8,156 8,319 8,486 8,655 8,828 K Airport Operations Manager 81,942 84,401 86,933 89,541 92,227 94,072 95,953 97,872 99,829 101,826 103,863 105,940 K Water Utility Supervisor K WW Utility Supervisor 8.00%L Assistant Finance Director 7,375 7,596 7,824 8,059 8,300 8,466 8,636 8,808 8,985 9,164 9,348 9,535 L M&O Manager 88,498 91,153 93,887 96,704 99,605 101,597 103,629 105,702 107,816 109,972 112,172 114,415 L Building Official L Development Serivces Manager L Natural Resources/ SW Manager L Utilities Manager L 8.00%M No Position 7,965 8,204 8,450 8,703 8,964 9,144 9,327 9,513 9,703 9,897 10,095 10,297 95,578 98,445 101,398 104,440 107,574 109,725 111,920 114,158 116,441 118,770 121,145 123,568 6.00%N City Engineer 8,443 8,696 8,957 9,226 9,502 9,692 9,886 10,084 10,286 10,491 10,701 10,915 N IT Manager 101,312 104,352 107,482 110,707 114,028 116,309 118,635 121,007 123,428 125,896 128,414 130,982 N Permit Center Manager 15.55%O Deputy Fire Chief 9,756 10,048 10,350 10,660 10,980 11,200 11,424 11,652 11,885 12,123 12,365 12,613 O Deputy Police Chief 117,066 120,578 124,196 127,922 131,759 134,395 137,082 139,824 142,621 145,473 148,382 151,350 O Information Technology Director O Human Resources Director 5.00%P Airport Director 10,243 10,551 10,867 11,193 11,529 11,760 11,995 12,235 12,479 12,729 12,983 13,243 P Administrative Services Director 122,920 126,607 130,406 134,318 138,347 141,114 143,937 146,815 149,752 152,747 155,802 158,918 5.00%Q CED Director 10,755 11,078 11,410 11,753 12,105 12,347 12,594 12,846 13,103 13,365 13,633 13,905 Q Public Works Director 129,066 132,938 136,926 141,034 145,265 148,170 151,133 154,156 157,239 160,384 163,592 166,863 Q Finance Director 4.55%R Fire Chief 11,245 11,582 11,930 12,288 12,656 12,909 13,167 13,431 13,699 13,973 14,253 14,538 R Police Chief 134,938 138,986 143,156 147,451 151,874 154,912 158,010 161,170 164,394 167,681 171,035 174,456 R 13.00%AA City Administrator 12,707 13,088 13,481 13,885 14,301 14,588 14,879 15,177 15,480 15,790 16,106 16,428 152,480 157,055 161,766 166,619 171,618 175,050 178,551 182,122 185,765 189,480 193,270 197,135 2019 Non-Represented Employees City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: December 10, 2018 SUBJECT: Fire Chief Employment Agreement ATTACHMENTS: Fire Chief Employment Agreement DEPARTMENT OF ORIGIN Human Resources; James Trefry, Director – 360‐403‐3443 EXPENDITURES REQUESTED: Budgeted BUDGET CATEGORY: Fire BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Council is requested to approve the employment agreement with Dave Kraski to serve as Fire Chief in accordance with AMC 2.36.002. HISTORY: The Fire Chief is a contract position appointed by the Mayor and subject to confirmation by the City Council. ALTERNATIVES None RECOMMENDED MOTION: Workshop; discussion only. At the December 17, 2018 council meeting, the recommended motion will be, “I move to confirm the employment agreement for Dave Kraski to serve as Fire Chief, and authorize the Mayor to sign the agreement.” 1 Employment Contract CITY OF ARLINGTON EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT (the “Agreement”), is made and entered into this 1st day of December, 2018, by and between DAVID KRASKI (“Employee”) and the CITY OF ARLINGTON (“Employer”). In consideration of the mutual covenants herein contained, Employee and Employer acknowledge and agree as follows: I. Employment and Term of Employment. Effective as of the date hereof Employee shall faithfully and competently and to the best of his abilities, serve Employer as Fire Chief, subject to the general supervision and direction City Administrator, and he shall devote his working time to the duties and responsibilities as set forth in Arlington Municipal Code Chapter 2.36. This employment agreement shall remain in effect until terminated by either party. II. Compensation; Base Salary; Adjustment to Base Salary. As compensation of Employee’s services under this Agreement, Employer shall pay and Employee shall accept a base salary, per the City Council approved salary schedule and in the salary range of Fire Chief and subject to market adjustments of such kind and nature as are offered to all City management employees. Any additional compensation will follow all policies as set out in the Employer’s Employment Policies and Procedures. For purposes of implementation of this agreement, Employee’s salary shall be set retroactively at Step 7 of Range R of the Non-Represented employee’s pay plan effective December 1, 2018. Employee’s salary will then be set at Step 8 of Range R of the Non-represented employee’s pay plan effective January 1, 2019. Employee shall be eligible for next regular step on January 1, 2020 per City Policy. As a qualifying member of LEOFF 2 and the Fire Department, Employee shall be eligible to participate in a matching program known as the State of Washington Deferred Compensation Program, herein after known as the “Deferred Compensation Program”, as an alternative to participating in Social Security. Enrollment and continued participation shall be in accordance with the rules and regulations of the Deferred Compensation Program and Citywide administrative requirements of the Employer. Conditions for participation in the Program shall include, but not be limited to the following: a. The Deferred Compensation Program shall include a dollar for dollar match between Employee and Employer, with the Employer share not to exceed the amount that it would ordinarily contribute to the Social Security program. b. Contribution amounts shall be adjusted as changes in the Social Security rate occur. 2 Employment Contract III. Benefits. During the term of the Employee’s employment pursuant to this Agreement, Employer shall provide Employee with employment benefits of such kind and nature as are offered to all City management employees and described in Employer’s Employment Policies and Procedures, as the same now exists or may from time to time hereafter be amended. Employer shall provide Employee with the following benefits: a. Vacation and Holidays. Employee shall accrue vacation hours at a rate of 20 hours per month during the term of this Agreement (30 days per year). The maximum vacation of balance of 320 hours may be carried over from year to year, as described in the Employer’s Employment Policies and Procedures, however, the cap for 2018 and 2019 shall be 350 hours. Employee shall be credited with 40 hours of vacation accrual upon mutual ratification of this agreement. Employee shall be authorized holiday leave as provided to other full-time employees through the Employer’s Employment Policies and Procedures. b. Sick Leave. Employee shall accrue sick leave at the rate of eight (8) hours per calendar month of employment as provided in the Employer’s Employment Policies and Procedures. c. Insurance Benefits. Employer shall provide Employee with insurance benefits consistent with those provided to all other management employees and pursuant to the Employer’s Employment Policies and Procedures. d. Retirement. Employer shall make reasonable and customary contributions on the Employee’s behalf to the Law Enforcement Officers’ and Fire Fighters’ Retirement System (LEOFF) Plan 2. Employee is responsible for his portion of such payments. e. Professional Memberships. Employer shall pay the professional dues and subscriptions necessary for Employee’s continued participation in national, regional, state, and local professional associations and organizations necessary and desirable for his continued professional growth and advancement, and for the good of Employer. Expenses incurred shall be subject to limitations established by the Employer’s annual budget. f. Professional Conferences. Employer shall pay the conference tuition, travel, food, lodging and incidental expenses of Employee for professional and official travel, meetings and occasions relating to Employer business as approved according to Employer’s policies. Expenses incurred shall be subject to limitations established by the Employer’s annual budget. 3 Employment Contract g. Civic organizations. Employer shall pay the annual dues and expenses of Employee for membership in such area civic organizations as Employee may choose to join. Expenses incurred shall be subject to limitations established by the Employer’s annual budget. h. Equipment. Employee shall be issued a fire department vehicle for his use in performing his duties under the term of this Agreement, including, without limitation, a take-home car. Employee shall also be issued all necessary and required personal protective equipment for performance of his duties under the terms of this Agreement. I. The employee is eligible to participate in the Tuition Reimbursement Program to complete professional development as approved by the City Administrator, subject to the provisions in the Employer’s Employment Policies and Procedures. IV. Termination of Employment. Employee’s employment may be terminated before the expiration of the term of this Agreement only as follows: a. Employee’s employment pursuant to this Agreement shall terminate automatically upon the death of the Employee. Promptly thereafter, Employer shall pay the Employee’s estate Employee’s base salary at the then current rate through the date of death, plus a lump sum cash payment in an amount equal to Employee’s accrued but unused vacation time and one-third of his accrued sick leave, up to a maximum of 240 hours, all as provided in the Employer’s Employment Policies and Procedures. b. Employee may terminate his employment pursuant to this Agreement upon no less than thirty (30) days prior written notice to the Employer, which notice requirement may be waived in whole or in part by the Mayor with the consent of the Council in their sole discretion. Promptly following the effective date of Employee’s termination of his employment pursuant to this section Employer shall pay to Employee his base salary through the effective date of termination, at the then current rate, plus a lump sum cash payment in an amount equal to Employee’s accrued unused vacation time and one-third of his accrued sick leave, up to a maximum of 240 hours, all as provided in the Employer’s Employment Policies and Procedures. c. Employee’s employment pursuant to his Agreement may be terminated at any time in the sole and exclusive discretion of Employer for any reason or for no reason. Such termination shall only become effective upon thirty (30) days notice given to Employee, and the following provisions: 1. If such termination is not for cause, as that term is defined herein, then Employee shall receive his base salary to the effective date of his termination, plus a lump sum cash payment in an amount equal to the sum of Employee’s 4 Employment Contract accrued, unused vacation time and one-third of unused sick leave, up to a maximum of 240 hours, all as provided in Employer’s Employment Policies and Procedures. Employee shall further receive severance pay in the amount of four (4) months of the Employee’s salary. All severance pay shall be paid monthly unless otherwise agreed by both parties and is subject to usual and customary withholding. 2. If such termination is for cause, as that term is defined herein, the Employer shall within thirty (30) days after the effective date of termination of Employee’s employment pursuant to this subsection pay to Employee his base salary through the date of termination, plus lump sum cash payment in an amount equivalent to his accrued but unused vacation time. “Cause” shall be limited to the following: i. Material breach of this Agreement or misconduct by Employee. A determination of “cause” as described in this section shall be within the province of the Employer; provided, however, unless and until Employee has been given written notice from the Mayor of the particular breach, duties, instructions, policies or directives he has failed to follow, or the particular respect in which his conduct has been found wanting or unacceptable and given a reasonable opportunity to correct his actions (if correctable), Employee may not be terminated for cause. Employee’s failure or refusal to carry out, implement, or adhere to unlawful policies, directives, duties, or instructions which are not reasonably capable of being performed generally, or specifically by him, shall under no circumstances constitute cause. ii. Unreasonable neglect or refusal to perform the duties and responsibilities assigned to Employee, or failure to provide an acceptable quality of professional service. “Acceptable quality of professional service” means a quality that would be generally acceptable in the firefighting and emergency medical services community in a Washington city of size comparable to Arlington. Unless and until Employee has been given written notice from the Mayor of the particular breach, duties, instructions, policies or directives he has failed to follow, or the particular respect in which his conduct has been found wanting or unacceptable and given a reasonable opportunity to correct his actions (if correctable), Employee may not be terminated for cause. Employee’s failure or refusal to carry out, implement, or adhere to unlawful policies, directives, duties, or instructions which are not reasonably capable of being performed generally, or specifically by him, shall under no circumstances constitute cause. iii. An arrest for a criminal offense, the filing of a complaint, information or indictment alleging a crime, or a conviction of any crime. “Arrest” does not include a mere Terry stop, traffic stop, field identification and release, 5 Employment Contract or being held in an alleged domestic violence incident if the incident is dismissed by a court within 10 days. Cause as defined in subparagraph 2(iii) shall be grounds for immediate termination and Employee shall not be entitled to notice. d. Immediately upon the effective date of termination of employee, Employee shall cease to perform any activities on behalf of, and will cease to hold himself out as representing Employer, and will forfeit and return all Employer issued equipment and other Employer owned property assigned to, or in the possession of the Employee. V. Provisions of General Applicability a. Performance Evaluations. The City Administrator shall conduct a performance review, at least annually, and not later than January 31st of the following year. b. Amendment. No amendment or modification of this Agreement shall become effective unless authorized by the City Council and made in writing and signed by both Employer and Employee. c. Integration. Except for documents expressly referred to within this contract, which are hereby incorporated by reference as though fully set forth herein, this document expresses the complete agreement between Employer and Employee, and they have not entered into any other agreements, either oral or written. d. Severability. To the extent any provision of this Agreement shall be found invalid or unenforceable, it shall be considered deleted here from, and the remainder of such provision and of this Agreement shall be unaffected and shall continue in full force and effect. e. Notice. All notices required or permitted to the given hereunder shall be in writing and shall be given to the parties addressed as follows: To Employee: David Kraski To Employer: Mayor Barbara Tolbert City of Arlington, Washington Or at such other address as a party may be noticed direct. Notices shall be deemed given only upon personal service on the party or upon confirmation of receipt by US Mail, certified mail, return receipt requested. 6 Employment Contract CITY OF ARLINGTON Employee __________________________ ______________________________ Barbara Tolbert, Mayor David Kraski Approved as to form: ____________________________ Steven J. Peiffle City Attorney City of Arlington Council Agenda Bill Item: WS #4 Attachment D COUNCIL MEETING DATE: December 10, 2018 SUBJECT: Purchase and Sale of York Park surplus property ATTACHMENTS: Purchase and Sale Agreement DEPARTMENT OF ORIGIN Administration – Paul Ellis; 360‐403‐4603 EXPENDITURES REQUESTED: BUDGET CATEGORY: Parks Capital Fund BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: City Council declared .56 acres at York Park as surplus. The property was listed for sale with Keller Williams Realtors for $195,000. The city received a cash offer from Grandview North for the full purchase price, with $2,000 in earnest money. HISTORY: The 1.7 acre York property located at 3209 180th Street was purchased by the City in 2000. Approximately 1.14 acres was developed into York Park in 2004, with the remaining .56 acres set aside for future parks development. The remaining .56 acres has a single family home constructed in 1952 and an out building that has been used by the City for storage. The remaining undeveloped .56 acres of the York Property would accommodate up to three new single family homes with the existing building removed. The city received a prior offer which was canceled by the buyer during the due diligence period. ALTERNATIVES: Remand to staff for additional information. RECOMMENDED MOTION: Workshop; discussion only. At the December 17, 2018 council meeting, the recommended motion will be, “I move to approve the sale of the York property, and authorize the Mayor to sign the purchase and sale documents pending legal review.” City of Arlington Council Agenda Bill Item: WS #5 Attachment E COUNCIL MEETING DATE: December 10, 2018 SUBJECT: Public Art Proposal‐ Benches for Arlington Valley Road Trail ATTACHMENTS: Photos and descriptions DEPARTMENT OF ORIGIN Administration, Community Revitalization EXPENDITURES REQUESTED: $6,500 BUDGET CATEGORY: Public Works Project LEGAL REVIEW: DESCRIPTION: Staff recommends adding two benches and incorporating art into the design of the benches to the new Arlington Valley Road. The new road has a multi‐use trail and adding the artistic benches will improve the corridor; a Complete Street. The recommended benches are by Arlington stone artist Verena Schwippert. Verena has also created “Waterline” and “Salmon Spawning Pool bench,” art pieces that are installed on the Arlington Art Walk. The two artistic benches were selected for their natural beauty and sustainability. HISTORY: A call for public art benches was done by the Arlington Arts Council. Verena Schwippert’s designs were forwarded to the Public Art Committee as the recommended choices for Arlington Valley Road. In accordance with the public art policy, the proposals have been reviewed and recommended by the Public Art Committee and PARC on November 27, 2018. ALTERNATIVES Do not accept one or both of the public art benches. RECOMMENDED MOTION: Workshop; discussion only. At the December 17, 2018 council meeting, the recommended motion will be, “I move to purchase the public art benches for Arlington Valley Road and accept them into the City’s Public Art Collection.” #1 Bench Proposal for Arlington Valley Road By Verena Schwippert $2,500 plus tax, delivered #1 Bench top slab unfinished #2 Bench Proposal for Arlington Valley Road By Verena Schwippert. $2,500 plus tax delivered Made from yellow-orange granite, with black garnet crystals embedded in it. Very rare. More than the top half is completely polished. The risers are of black granite, each pinned and epoxied into the upper . L: 29"; W: 20"; H: 18" Proposed Locations at Arlington Valley Road City of Arlington Council Agenda Bill Item: WS #6 Attachment F COUNCIL MEETING DATE: December 10, 2018 SUBJECT: 2019 Lodging Tax Distribution ATTACHMENTS: 2019 Lodging Tax Distribution Worksheet DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: $145,000 BUDGET CATEGORY: Lodging Tax Fund BUDGETED AMOUNT: $145,000 LEGAL REVIEW: DESCRIPTION: 20 applications were received with a total amount requested of $230,995. The city has $145,000 to award in lodging tax distributions. The committee’s decision considered many factors including but not limited to; meeting council priorities, overall rating, attendance, community events, free events, funding marketing activities and events that attract out of town visitors.  The genealogical society was not fully funded as the committee felt the event had been in existence long enough to be more self‐sufficient and has other funding opportunities available  The Stilly Valley Chamber of Commerce Visitor Information Center requested $20,000 more than in previous years. The $20,000 was for a part time FTE. The city hasn’t had a practice of funding personnel costs which was communicated during the training held on August 22, 2018. The information center was fully funded after removing the part time FTE.  The last three organizations were not funded because they received the lowest rating and the committee felt they did not have a significant tie into tourism. HISTORY: On August 22, 2018, a training session was held for prospective applicants. The application due date was October 2, 2018. Applicants were interviewed by the committee on November 7, 2018. The committee met on November 20, 2018 to review and discuss grant applications. ALTERNATIVES: Do not approve funding distributions for 2019 Remand back to the lodging tax advisory committee for additional review and discussion RECOMMENDED MOTION: Workshop; discussion only. At the December 17, 2018 council meeting, the recommended motion will be, “I move to approve the 2019 funding distribution as recommended by the lodging tax advisory committee”. Project Sponsor/Contractor Project Title Total Project 33% Project Match 66% Amount Requested Maximum to Award COMMITTEE RECOMMENDS Rating 13,800$ 7,800$ 9,108$ 6,000$ 6,000$ 6,000$ 86.7 14,530$ 7,830$ 9,590$ 6,700$ 6,700$ 6,700$ 78.8 121,500$ 93,500$ 80,190$ 28,000$ 28,000$ 25,729$ 78.3 19,845$ 7,800$ 13,098$ 12,045$ 12,045$ 12,045$ 75.0 12,075$ 4,075$ 7,970$ 7,000$ 7,000$ 7,000$ 73.3 9,500$ 4,500$ 6,270$ 5,000$ 5,000$ 5,000$ 73.3 21,700$ 14,700$ 14,322$ 7,000$ 7,000$ 7,000$ 71.7 125,230$ 79,930$ 82,652$ 45,300$ 45,300$ 9,000$ 71.3 103,804$ 63,304$ 68,511$ 40,500$ 40,500$ 20,500$ 66.7 10,000$ 7,000$ 6,600$ 3,000$ 3,000$ 3,000$ 67.5 16,530$ 9,530$ 10,910$ 7,000$ 7,000$ 3,500$ 65.0 6,100$ 2,000$ 4,026$ 4,100$ 4,026$ 4,026$ 65.0 172,789$ 171,789$ 114,041$ 1,000$ 1,000$ 1,000$ 63.8 30,000$ 15,000$ 19,800$ 15,000$ 15,000$ 10,000$ 63.850% 13,772$ 5,772$ 9,090$ 8,000$ 8,000$ 8,000$ 61.7 5,429$ 2,679$ 3,583$ 2,750$ 2,750$ 1,500$ 60.0 35,000$ 20,000$ 23,100$ 15,000$ 15,000$ 15,000$ 58.849% 850$ 500$ 561$ 52.5 30,650$ 10,115$ 20,229$ 51.3 8,250$ 3,000$ 5,445$ 33.3 2019 Lodging Tax Distribution Stillaguamish Valley Genealogical Society Northwest Genealogy Conference Snohomish County Toursim Bureau Visitor Services Program Hometown HolidaysDowntown Arlington Business Association Downtown Arlington Business Association Downtown Arlington Show & Shine A Huge Production/ Stilly Valley Chamber Centennial Sk8 Fest Stilly Valley Chamber of Commerce 4th of July Grand Parade City of Arlington Summer Entertainment Series City of Arlington Arlington Arts Council Art in Legion Park 3ON3X 3ON3X Downtown Arlington Business Association DABA Tourism Brochure Downtown Arlington Business Association Arlington Street Fair Stilly Valley Chamber of Commerce Harvest Festival Stillaguamish Eagle Festival B.I.K.E.S. Club of Snohomish County McClinchy Mile Bike Ride Stillaguamish Pioneer Museum Suzi Parron Presentation- Stilly Barn Quilt Trail Arlington Fly In Airplane and Balloon Festival Stilly Valley Chamber of Commerce Health & Safety Resource Fair Stilly Valley Chamber of Commerce Visitor Information Center City of Arlington Downtown Tree Lighting Power Arlington Arts Council Legends of the Blues VII City of Arlington Council Agenda Bill Item: WS #7 Attachment G COUNCIL MEETING DATE: December 10, 2018 SUBJECT: October 2018 Financial Report ATTACHMENTS: Financial Reports – Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Attached is the October 2018 financial report. HISTORY: ALTERNATIVES: RECOMMENDED MOTION: Workshop; discussion only.