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HomeMy WebLinkAbout10-22-18 For Council Packets SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. WORK SESSION (6:30 PM TO 7:00 PM) 1. 2019 Lodging Tax Tourism Priorities ATTACHMENT A Kristin Garcia LTAC applications: https://arlingtonwa.sharepoint.com/:f:/g/council/ErhrdGy4L51HvMG1GB1P1GEBWAlqAA3XHN8Tvm 4CUNJUqA WORKSHOP CALL TO ORDER (7:00 PM) Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Kristin APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Caroline Diemer - Washington DECA Mayor Barb Tolbert WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Review of City Council Budget Retreat and 2019-2020 ATTACHMENT B Preliminary Budget Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Marilyn Oertle 2. Use of Proceeds for Washington Avenue Surplus Property Sale ATTACHMENT C Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Marilyn Oertle 3. Interlocal Agreement with North County Fire for ATTACHMENT D Shared Fire Marshal and Medical Services Administrator Staff Presentation: Dave Kraski Council Liaison: Sue Weiss Arlington City Council Work Session and Workshop Monday, October 22, 2018 at 6:30 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 4. Accepting Dedication of Right of Way for 7-Eleven ATTACHMENT E Staff Presentation: Marc Hayes Council Liaison: Debora Nelson 5. Department of Ecology Grant for Street Sweeper ATTACHMENT F Staff Presentation: Jim Kelly Council Liaison: Sue Weiss/Josh Roundy 6. Lift Station #2 Project Close-Out ATTACHMENT G Staff Presentation: Jim Kelly Council Liaison: Josh Roundy 7. Miscellaneous Council Items ADMINSTRATOR & STAFF REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes . COUNCILMEMBER REPORTS REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING EXECUTIVE SESSION RECONVENE ADJOURNMENT City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: October 22, 2018 SUBJECT: 2019 Lodging Tax Tourism Priorities ATTACHMENTS: 2019 Funding Request Summary, List of Council Priorities (from page 7 of the application), 2019 redacted Lodging Tax applications DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The lodging tax advisory committee would like to have a discussion with council to gain clarity on the council goals reflected in the lodging tax application document. This will be an opportunity for the committee to clarify the meaning of any particular goal and/or to clarify if any have more weight than another. The committee would also like to understand priorities for distribution – meaning, should everyone receive something or is it okay to award zero points? The purpose of the joint meeting is not to discuss the applications in detail, but for the committee to gain an understanding of council priorities and for the council to provide the committee a framework which they can use during the decision making process. 20 applications were received totaling $231,891. The 2019 preliminary budget reflects the total amount to be awarded of $145,000. Six of the applications are for new events. The committee will be holding applicant interviews on November 7 to assist in the decision making process. A recommendation will be brought to council no later than December 10, 2018. HISTORY: On August 22, 2018, a training session was held for prospective applicants. Application due date was October 2, 2018. ALTERNATIVES: RECOMMENDED MOTION: None; discussion only. City of Arlington Council Agenda Bill Item: WS #1 Attachment B COUNCIL MEETING DATE: October 22, 2018 SUBJECT: Preliminary 2019 – 2020 Budget ATTACHMENTS: Preliminary 2019 – 2020 Budget DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: A retreat was held on October 6, 2018 to review and discuss the city’s 2019 – 2020 preliminary budget. The preliminary budget document has been prepared incorporating items of discussion during the retreat, including council goals and priorities. Two changes to the budget were made as noted during the retreat 1) $7,000 of the total fire academy training budget was moved from 2020 to 2019 and 2) Runway 16/34 Lighting project was added to the airport CIP budget for $1.6 million, $1.4 million expected to be funded by the FAA. State law requires the preliminary budget be on file to the public prior to the public hearing. The preliminary budget will be made available to the public on October 23, 2018 and a public hearing will be held November 5, 2018. The final budget ordinance will brought to council on November 19, 2018. HISTORY: ALTERNATIVES: RECOMMENDED MOTION: Workshop; discussion only. PRELIMINARY  2019 – 2020 BIENNIAL BUDGET  October 23, 2018  Adopted December xx, 2018  Table of Contents        City Profile                              1    Boards and Commissions                         3    Budget Process                            9    Budget Policies                         11    Budgetary Accounting                       13    Revenue Assumptions                       19    Expenditure Assumptions                     21    Budget Summary – All Funds                     23    General Fund                         27    Special Revenue Funds                       53    Capital Project Funds                       77    Enterprise Funds                         97    Internal Service Fund                     125    Agency/Trust Funds                     131    PROFILE  City of Arlington  Arlington,  Washington,  is  a  city  with  a  rich  farming  and  timber  history,  situated  amidst  natural  splendor, with excellent schools, a renowned general aviation airport, and is home to more than 835  thriving  businesses.  Located  just  40  miles  from  Seattle  and  nestled  in  the  foothills  of  the  Cascade  Mountains, Arlington combines the best of northwest living with easy access to urban centers and  outdoor activities.  Situated  adjacent  to  Interstate  5  and  convenient  to  the  Seattle  metropolitan  area,  Arlington  (Snohomish  County)  offers  industrial,  commercial  and  retail  zoning  in  close  proximity  to  family‐ oriented residential areas. The city boasts a high jobs‐to‐population ratio (2.2 jobs per residence), and  is home to a wide variety of aerospace, high tech manufacturing, construction and green technology  enterprises.  The  Arlington  Marysville  Manufacturing  and  Industrial  Center  is  the  second  largest  concentration of manufacturing businesses in Snohomish County The community has an exceptional  public  school  system  and  offers  outstanding  recreational  opportunities.  The  Arlington  Municipal  Airport is one of the state’s premier general aviation airports, and is the site of the annual Arlington  Fly‐In, attracting over 50,000 visitors from throughout the United States and Canada.   The  City  has  experienced  continued  growth  over  the  years,  increasing  population  by  over  7,300  residents  since  the  year  2000.  The  City’s  estimated  population for  2019  is  19,300.  People  and  businesses are drawn to the area by the availability of suitable property and accessibility to water and  sewer services. With the City's proximity to the population centers of Everett and Seattle, continued  growth  of  this  area  is  expected.  Arlington  was  incorporated  as a  city  in  1903.  Although  always  a  distinctly separate and independent community, Arlington, borders the City of Marysville and is just  north of the City of Everett making it conveniently located for diverse business enterprises.  The City of Arlington is committed to exceptional customer service. Our pledge is to provide you with  prompt,  courteous,  accurate, complete  and  personalized  assistance,  whether  you  are  a  resident,  a  visitor, opening a new firm, expanding, or relocating a business. We have a team ready to assist you  with answers to your questions and we are prepared to offer you a smooth transition as you begin  doing business in Arlington.   1 Our Vision  The City of Arlington is a community of vibrant businesses and a home for families that combines the  best of sustainable development with the highest quality of life in the region.  It is a place where the  natural  world  is  honored  and  respected  while  high  value  jobs  and  businesses  are  encouraged  to  prosper.  The City is recognized throughout the State as the best example of how to preserve the past  in concert with preparing for the change inherent in the future.  As the vision evolves, the Arlington  brand, or identity becomes recognized for its unique ability to set the City apart as a model of civility  and community harmony.  OUR MISSION STATEMENT  The City of Arlington provides high quality services that are essential for a safe and vibrant community.  THE SETTING  Arlington is located where the north and south forks of the Stillaguamish River join. The City’s western  edge adjoins the Stillaguamish River Valley, and its eastern side looks toward the Cascade foothills.  Arlington offers multi‐modal transportation, with good freight mobility offering Highway, rail and air  freight opportunities.  THE ECONOMY  Arlington’s future depends on its economic equality. Citizens enjoy the quality of life, good schools,  parks and employment opportunities. To secure this quality of life, the city supports a growing retail  base and continuing efforts to improve the infrastructure needed to fuel industrial growth.  THE SOCIAL FABRIC  Citizens  establish  the  City’s  values,  sense  of  place, and  quality  of  life.  In  return  they  need cultural  opportunities, recreational activities, educational resources, and entertainment for a full life.  MOBILITY  Arlington  is  continuing  its  improvements  to  mobility  and  access  to  our  county,  state  and  federal  transportation  system.  The  ability  to  move  freight  and  people  assist  in  the  development  of  a  sustainable community.  HOUSING  Arlington values its neighborhoods and the creation of diverse housing opportunities for all types of  housing needs.  SUMMARY  Because of Arlington’s proximity to population centers and the freeway, future growth is inevitable,  but  not  as  a  bedroom  community.  Arlington  will  continue  to  have  a  small  town  identity  with  an  expanding  airport,  a  manufacturing  industrial  center,  a  medical  community,  a  growing  educated  employment base and a pride that most small towns seldom experience. Above all, Arlington is a caring  community.  2 CITY OF ARLINGTON    Mayor  Barbara Tolbert    Arlington City Council    Jesica Stickles  Joshua Roundy  Debora Nelson  Sue Weiss  Marilyn Oertle  Mike Hopson  Jan Schuette      Arlington City Management Staff    Paul Ellis, City Administrator  Steve Peiffle, City Attorney  Kristin Garcia, Finance Director  Marc Hayes, Community & Economic Development Director  James Trefry, Human Resources Director  James Kelly, Public Works Director  Dave Kraski, Fire Chief  Jonathan Ventura, Police Chief  David Ryan, Airport Director  3 Boards, Committees and Commissions  Arlington Airport Commission     The Commission consists of seven members appointed by the City Council.  Terms are  three  years.    Duties:  to  operate  and  regulate  the  Airport,  subject  to  City  Council  approval.  Meetings are the 2nd Tuesday of each month at 7:00 pm at the Arlington  Municipal Airport Office.    Don Munson  John Branthoover  John Swizer  Chris Raezer  Ruth Gonzales  Austin DeFreece  Dary Finck      Arlington Cemetery Advisory Board     The Board consists of five members, appointed by the Mayor and subject to approval of  the City Council.  Terms are 4 years.  Meets quarterly as scheduled.  Duties are to advise  the Mayor and City Council in all matters relating to the development and expansion of  the Cemetery.    Skip Smith  Maxine Jenft  Allen E. Ice  Annette Patterson  Leilani Lucrisia    4 Arlington Civil Service Commission    The Commission consists of three members appointed by the Mayor.  Terms are 6 years.   Duties are selection, appointment and employment of police officers and fire fighters.   Meets  on  the  first  Monday  of  the  month  at  9:00  am  at  the  Police  Station,  Council  Conference Room.  There is currently one vacancy on the commission.    Kay Duskin  Thad Hovis  Vacant      Arlington Lodging (Hotel‐Motel) Tax Advisory Committee  The Committee consists of five members.  One member of the Committee shall be from  the City Council.  Two are to be representatives of businesses required to collect the tax.   The other two are persons involved in activities authorized to be funded from the tax.   Terms are for 2 years.  The committee meets as needed to provide a recommendation  to the full City Council for allocation of the funds collected.      Debora Nelson  Matthew Rosenthal  Rachel Ralson  Erik Granroth  Jennifer Egger    Arlington Library Board   The Board consists of five members appointed by the Mayor, subject to approval of the  City Council.  State law limits members to two consecutive 5 year terms.  Duties are  management and control of the Public Library.  Board meets on the 3rd Thursday of each  month at the Police Station, Council Conference Room.    Dawn Boyden  Stephanie Dickson  Sherri McCarthy  Al Jung  Jerrie Inman    5 Arlington Parks, Arts & Recreation Commission (PARC)     The Commission serves as an advisory commission to the Mayor and City Council with  respect to Parks, Arts and Recreation facilities and programs within the city, as well as  changes, expansion or new acquisition of both facilities and programs.  Terms are 4 years.   Meets  on  the  4th  Tuesday  of  each  month  at  6:00  pm  in  the  Arlington  City  Council  Chambers.    Brittany Kleinman  Tiffany McAuslan  Jennifer Egger  Steve Maisch  Jessica Ronhaar  Lauren Hammond  Nicholas Rieman    Arlington Planning Commission    The  Commission  consists  of  five  members  appointed  by  the  Mayor and  subject  to  approval of the City Council.  Terms are 6 years.  Commission meets 1st and 3rd Tuesdays  at 7:00 pm in the Arlington City Council Chambers.  The City Council may refer to the  Commission,  for  its  recommendation  and  report,  any  ordinance,  resolution,  or  other  proposal relating to amendments to the City’s comprehensive plan, amendments to the  City’s land use code, or any of the matters and subjects referred to in the Revised Code  of Washington (RCW) Chapter 35A.63.    Bruce Angell  Mike Thomas  Vernon Beach  Ken Levesque  Aaron MacDonald          6 Citizen Salary Commission    The  Commission  consists  of  five  members  appointed  by  the  Mayor and  subject  to  approval  of  the  City  Council.    Terms  are  3  years.    The  commission  meets  to  review,  evaluate  and  recommend  salaries  and  per  diem  reimbursement  for elected  officials.   The  commission  holds  at  least  one  public  hearing  within  two  months  of  filing  its  recommendation with the city clerk.      Chad Clay  Austin DeFreece  Steve Maisch  Sherri McCarthy  Christopher St. John  7 8 About the Budget and the Budget Process    The budget includes the financial planning and legal authority to obligate public funds. Additionally,  the  budget  provides  significant  policy  direction  by  the  City  Council  and  Mayor  to  the  staff  and  community. As a result, the Mayor, the City Council, staff and public are involved in establishing the  budget for the City of Arlington.    The budget provides four functions:    1.   A Policy Document  The budget functions as a policy document in that the decisions made within the budget will reflect the  general  principles  or  plans  that  guide  the  actions  taken  for  the  future.  As  a  policy  document,  the  budget  makes  specific  attempts  to  link  desired  goals  and  policy  direction  to  the  actual  day‐to‐day  activities of the City staff.    2.   An Operational Guide  The budget of the City reflects its operations. Activities of each City function and organization have  been planned, debated, formalized, and described in the following sections. This process will help to  maintain an understanding of the various operations of the City and how they relate to each other and  to the attainment of the policy issues and goals of the City Council.     3.   A Link with the General Public  The budget provides a unique opportunity to allow and encourage public review of City operations.  The  budget  describes  the  activities  of  the  City,  the  reason  or cause  for  those  activities,  future  implications, and the direct relationship to the citizenry.    4.   A Legally Required Financial Planning Tool  The budget is a financial planning tool, which has been its most traditional use. In this light, preparing  and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code  of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to  the expenditure of any City funds. The budget is the legal authority to expend public moneys and  controls  those  expenditures  by  limiting  the  amount  of  the  appropriation  at  the  fund  level.  The  revenues of the City are estimated, along with available cash carry‐forward, to indicate funds available.  The  budget  takes  into  account  unforeseen  contingencies  and  provides  for  the  need  for  periodic  adjustments.  9 2019‐2020 Budget Process    The budget process for the City of Arlington is, in some respects, an ongoing, year‐round activity. The  formal budget planning began in January with discussions between the Mayor, City Administrator and  City  Council  during  the  City  Council’s  annual  retreat.  The  City  Administrator  and  the  Department  Directors prepare the preliminary budget based upon the priorities set by the Mayor and City Council.  The City Council reviews the preliminary budget between October and December.    The City of Arlington budget procedures are mandated by RCW 35A.34. There are several steps in the  budget  process.  The  first  requirement  is  that  the  Mayor  and  City  Administrator  submit  estimated  revenues  and  expenditures  to  the  City  Council  on  or  before  the first  Monday  in  October.  The  preliminary budget is presented to the City Council in November. Public hearings are held to obtain  taxpayers' comments, and revisions, as applicable, are made. The Council makes its adjustments to the  preliminary budget and adopts by ordinance a final balanced budget not later than December 31. The  final operating budget as adopted is published, distributed, and made available on the City’s website or  to the public when requested.    The City Administrator is authorized to transfer budgeted amounts within an account; however, any  revisions that alter the total expenditures of a fund, or that affect the number of authorized employee  positions, salary ranges or other conditions of employment must be approved by the City Council.    When the City Council determines that it is in the best interest of the City to increase or decrease the  appropriation for a particular fund, it may do so by ordinance approved by one more than the majority.  This is usually performed once a year in December.    BUDGET PROCESS  JUL AUG SEPT OCT NOV DEC  Departments prepare initial revenue  and expense estimates             Departments submit budget  estimates to Finance            Department budget review             Budget review with City Council             Preliminary budget submitted to  City Clerk, City Council and made  available to the public             Public hearings are held at City  Council meetings             Council approves budget by  December 31            10 Selected Budget Policies    Department directors have primary responsibility for formulating budget proposals in line with City  Council and Mayoral priority direction, and for implementing them once they are approved.     The Finance Department is responsible for coordinating the overall preparation and administration of  the City's operating budget and capital improvements.  This function is fulfilled in compliance with  applicable State of Washington statutes governing local government budgeting practices.     The Finance Department assists department staff in identifying budget issues, formulating solutions  and alternatives, and implementing any necessary corrective actions.      Interfund  charges  will  be  based  on  recovery  of  the  direct  costs  associated  with  providing  those  services.     Regular employee positions will normally be budgeted only in the City's operating funds and will be  retained in accordance with rules established by the Finance Department.     Budget adjustments requiring City Council approval occur through the ordinance process at the fund  level coordinated by the Finance Department and any adjustments to the current year budget are  required to occur prior to the end of the current year.     The  City's  budget  presentation  will  be  directed  at  displaying  the  City's  services  plan  in  a  Council/constituent‐friendly format.      The City will maintain equipment replacement funds that will receive annually budgeted contributions  from the operating expenses of departments owning the capital equipment in an amount necessary to  replace the equipment at the end of its useful life.  Life cycle assumptions and required contributions  are reviewed annually as part of the budget process    11 Reserve Fund Policies      The City will strive to maintain a Mandatory Reserve Fund with a target balance of eight percent (8%)  of the total expected revenue for taxes and licenses & permits.  Based on the 2019‐2020 budget, the  required mandatory reserve for 2019 and 2020 will be $1,052,317 and 1,081,970, respectively.  The  budget reflects 100% compliance with fiscal policy.    The City will also maintain in its general fund, an ending fund balance in an amount equal to one‐ month operating cash.  The 2019‐2020 budget projects ending fund balance will be $2,921,809 in 2019  and $2,205,904 in 2020 which is 100% of goal.    The City maintains a Capital Facilities Building Fund and contributes to it when funding is available.  The  2019‐2020 budget reflects contributions of $50,000 each year into this fund from the general fund.   The city will be updating a capital facilities plan and reviewing it with city council at the 2019 spring  retreat.  Any adjustments to contribution levels will be reviewed and approved by council through the  budget process.      Each department contributes to an equipment replacement fund to accumulate reserves needed for  future  replacement  of  vehicles  and  equipment.    The  budget  reflects  contributions  and  planned  spending  for  each  department  in  accordance  with  the  equipment  replacement  schedule  which  is  updated annually. The goal is that no additional funding from operations nor financing will be required  to replace or purchase the vehicles and equipment.  Based on our current replacement schedules, that  goal has been met.  12 Basis of Accounting and Budgeting    Accounting  Accounting records for the City are maintained, and financial statements are prepared on the basis of  accounting  that  demonstrates  compliance  with  Washington  State  statutes  and  the  Budgeting,  Accounting and Reporting System (BARS) manual in accordance with methods prescribed by the State  Auditor,  which  is  a  comprehensive  basis  of  accounting  (cash  basis)  other  than  generally  accepted  accounting principles.       Basis of Presentation ‐ Fund Accounting  The accounts of the City of Arlington are organized on the basis of funds and account groups, each of  which is considered a separate accounting entity and accounted for with a separate set of single entry  accounts.  Reported  are  beginning  and  ending  cash  and  investment  balances,  cash  receipts,  and  disbursements.    Governmental Fund Types  Governmental  fund  operating  statements  focus  on  measuring  changes  in  cash  and  investment  balances rather than net income; they present increases (revenues and other financing sources) and  decreases (expenditures and other financing uses) in cash.    General Fund   This  fund  is  the  general  operating  fund  of  the  city.  It  accounts  for  all  financial  resources  and  transactions except those required to be accounted for in another fund.    Special Revenue Funds  These  funds  account  for  revenues  derived  from  specific  taxes,  grants,  or  other  sources  which  are  designated to finance particular activities of the city.  Special Revenue funds include the Street Fund,  Program Development Fund, Growth Fund, EMS Fund, Stream Corridor Fund and the Lodging Tax Fund.    Debt Service Funds  These funds account for financial resources which are designated for the retirement of debt.     Capital Project Funds  These funds account for financial resources, which are designated for the acquisition or construction of  general government capital projects.    Enterprise Funds  These  funds  account  for  operations  that  provide  goods  or  services  to  the  general  public  and  are  supported primarily user charges. The Water Fund, Sewer Fund, Stormwater Management Fund and  the Airport Fund are included in this group of funds.  13 Basis of Accounting and Budgeting      Internal Service Funds  These funds account for operations that provide goods or services to other departments or funds of  the City. The Equipment Replacement Fund and The Maintenance and Operations Fund are included in  this group of funds.    Basis of Accounting  Basis of accounting refers to when revenues and expenditures are recognized in the accounts and  reported  in  the  financial  statements.  Revenues  are  recognized  only  when  cash  is  received  and  expenditures are recognized when paid, including those properly chargeable against the report year(s)  budget appropriations as required by state law.    Purchases of fixed assets are expensed during the year of acquisition. There is no capitalization of fixed  assets, nor allocation of depreciation expense. Inventory is expensed when purchased.      Water/Sewer Utility Plant and Depreciation  Major  expenses  for  fixed  assets,  including  major  repairs  that  increase  useful  lives,  are  capitalized.  Maintenance, repairs and minor renewals are accounted for as expenses when incurred.    Utility plant in service and other fixed assets are stated at cost where the historical cost is known.  Where  historical  cost  is  not  known,  assets  are  recorded  at  the City’s  engineers  estimated  cost.  Donations by developers and customers are recorded at the contract price or donor cost.      Budgets and Budgetary Accounting  Annual appropriated budgets are adopted for all funds. These funds are budgeted on the modified  cash basis of accounting. The financial statements include budgetary comparisons for those funds.    Budgets are adopted at the fund level that constitutes the legal authority for expenditures. Annual  appropriations for all funds lapse at the fiscal period end.        14 Explanation of Revenue Sources      GENERAL FUND REVENUES:    Property Tax Revenue  Property taxes play an essential role in the finances of the municipal budget.  Arlington is a part of the  Sno‐Isle Regional Library system.  This reduces the City’s levy limit by $0.50 per $1,000.  The annual  property tax levy amount must be established by ordinance by November 30th for the following levy  year.  Cities with a population of more than 10,000 are limited to annual increases by the lesser of 1%  or the percentage increase in the implicit price deflator (a national inflation index).  The City’s General  Expense levy amount for 2019 is estimated to be $1.6432 per $1,000 of AV, and $.3890 per $1,000 of  AV for Emergency Medical Services (which tax dollars go into the EMS Fund).      Local Retail Sales and Use Tax  The  local  retail  sales  and  use  tax  totals  9.1%.    Arlington  receives  1%*,  the  State  receives  6.5%,  Community Transit receives 1.4%, 0.1% goes to Mental Health, and another 0.1% goes to Criminal  Justice.  *Of the 1% that Arlington receives, Snohomish County receives 15% and the State receives a  portion for administration and collection services.  The City actually collects about 0.84%.      During 2013, Arlington voters approved a 2/10% sales tax increase to be collected by the Arlington  Transportation Benefit District (TBD) to be used to repair and improve 126 selected road segments  over a ten year period. The tax went into effect on January 1, 2014. Effective January 1, 2018, the city  assumed  responsibility  of  the  TBD.  The  TBD  no  longer  operates  as  a  separate  legal  entity  and  is  governed by the Arlington City Council.     Local Criminal Justice Sales Tax  Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes.  This tax is  authorized at 1/10 of 1% of retail sales transacted in the County.  Of the total amount collected, the  State distributes 10% to the County, with the remainder being distributed by population to cities.      Utility Taxes  The City receives utility taxes from local utilities as a form of a business license to operate the utility in  the City.  The rates are as follows:  Water, Sewer, Stormwater – 5%, Telephone, Natural Gas, Electricity  – 6%, Cable TV and Garbage – 8%.      Gambling Tax Revenues  Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling.   Funds remaining after necessary expenditures for such enforcement purposes may be used for any  general government purpose. Gambling taxes are paid monthly to the City.  The City imposes a tax on  the following forms of gambling at the following rates:  Bingo (5% gross, less prizes); Raffles (5% gross,  less prizes); Games (2% gross, less prizes); Punch Boards (5% gross, less prizes); Pull Tabs (5% gross, less  prizes); Card games (12% gross in 2017).     15 Leasehold Excise Tax  Most leases of publicly‐owned real and personal property in the state are subject to a leasehold excise  tax in lieu of a property tax.  Rentals of city property, mostly at the municipal airport, fall into this  category and the city collects this tax.  The tax is paid to the State which then remits a portion back to  the City.    Franchise Fees  This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties  and right of ways. The City has two franchise agreements that are paying this 5% fee.    State‐Shared Revenues  State‐shared revenues are received for gasoline taxes, liquor receipts, marijuana excise tax and motor  vehicle excise taxes including travel trailer and camper excise tax.  These taxes are collected by the  State of Washington and shared with local governments based on population.  State‐shared revenues  are  distributed  on  either  a  monthly  or  quarterly  basis,  although  not  all  quarterly  revenues  are  distributed in the same month of the quarter.    The  population  figure  used  in  the  2019‐2020  budget  is  19,300  for  2019  (and  a  slight  increase  in  revenue  estimates  for  2020  anticipating  continued  population  growth).    Population  estimates  are  determined by the Office of Financial Management for the Washington State.  This figure is important  when determining distribution of State shared revenues on a per capita basis.     Liquor Board Profits and Liquor Excise Tax  Cities  receive  a  share  of  both  liquor  board  profits  and  liquor excise  tax  receipts.    The  profits  are  distributed  on  the  last  day  of  March,  June,  September,  and  December.    The  excise  portion  is  distributed  on  the  last  day  of  January,  April,  July,  and  October.    To  be  eligible  to  receive  these  revenues,  a  city  must  devote  at  least  two  percent  of  the  distribution  to  support  an  approved  alcoholism or drug addiction program.      Marijuana Excise Tax    HB  2136  amended  the  state’s  marijuana  regulatory  and  taxation  system  and  provides  for  revenue  sharing  with  cities  and  counties.    70%  of  revenues  are  distributed  on  a  per  capita  basis.    30%  of  revenues  (the  “retail  share”)  will  be  distributed  based  upon  the  proportional  share  of  revenues  generated in the individual jurisdiction.    Service Revenues  Fees are charged for services rendered by the City of Arlington.  Most of the fees in the General Fund  are protective inspections and permits related to services such as planning, zoning, building, and fire  safety inspections.          16 Fines and Forfeitures  Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule  infractions.  All court fines and penalties are shared with the State, County, and the City, on average,  keeps only 40% of the amount collected.    Recreation Program Fees  The Parks and Recreation Department charges fees for selected recreation programs.  These fees offset  some of the costs related to providing the program.    Investment Interest  The City invests idle cash holding and earns investment interest on those funds.      OTHER FUND REVENUES    STREET  FUND  Gas tax funds are to be used for maintenance and operations and/or capital expenditures related to  street and bridge maintenance, construction or repair.  The city deposits all gas tax revenue into the  Street fund.  The city’s allocation for the gas tax for 2019 is estimated to be $20.72 per capita.  The city  also is also expected to receive $1.38 per capita for multi‐modal funding to which is used to provide  pedestrian access and connect pedestrian systems to motorized transportation systems.     EMERGENCY MEDICAL SERVICES FUND:  In  2011  the  voters  approved  a  permanent  $0.50  maximum  per  $1,000  of  AV  levy  for  Emergency  Medical Services (EMS).  The EMS Fund also receives EMS tax dollars from Fire District #21, Fire District  #24 and Fire District #25 to provide services to the citizens of those districts.  The City is currently  negotiating all district contracts.  Revenues included in the 2019 – 2020 budget are estimates pending  outcome of the negotiations.  On August 6, 2018, the city adopted Ordinance 2018‐006 establishing an  ambulance utility fee.  The fee will be used to enhance public safety services by promoting the health,  safety and welfare of the citizens of Arlington.      HOTEL/MOTEL FUND:  This fund receives all revenue resulting from the Hotel/Motel Tax levied upon charges made for the  furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp and other transient  accommodations in the City.  The tax rate is 2 percent of the selling price or charge made for the  lodging.  It is collected and administered by the Washington State Department of Revenue.  State law  requires that these taxes be credited to a special fund with limitations on use, principally to support  the promotion of tourism/convention activities and related facilities, as prescribed by RCW 67.28.310.      REAL ESTATE EXCISE TAX 1 FUND  Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale  of real property at the rate of one‐quarter of one percent of the selling price.  The revenue generated  can  be  used  for  operations  and  maintenance  and  for  financing  capital  projects  as  specified  in  the  capital facilities plan under the Growth Management Act.  17   REAL ESTATE EXCISE TAX 2 FUND  Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on  each sale of real property at the rate of one‐quarter of one percent of the selling price.  The revenue  generated can be used for operations and maintenance and for financing public works capital projects  as  specified  in  the  capital  facilities  plan  under  the  Growth  Management  Act.    These  public  works  projects are generally limited to road and street construction.  18 2019 – 2020 Budget    Major Revenue Assumptions      1. The  population  figure  used  for  2019  is  19,300  as  determined  by the  Office  of  Financial  Management for the State of Washington.  A population estimate of 18,620 was used in the  2018  budget  which  represents  a  3.6%  increase.    This  figure  is  important  when  determining  distribution of State shared revenues on a per capita basis.    2. The  2019  Preliminary  Estimated  Assessed  Valuation  for  Arlington  is  $2,780,543,509  as  determined by the Snohomish County Assessor’s Office.  This is approximately an 11% increase  from 2018 and includes new construction, annexations and State assessed utility values.    3. Estimates for property taxes and EMS taxes are based on a 1%, plus new construction increase  from last year’s levy.      4. Estimates for sales tax receipts are based on historical trend, year‐end projections and general  economic indicators.  Economic indicators are predicting continued consumer confidence and  growth in the next 12 to 24 months.  The budget reflects increased sales taxes revenues over  the next two years.    5. The budget reflects no rate changes for water, sewer or storm.  Estimates for utility taxes are  based on tax rates as established by Municipal Code 3.16.040 and historical trend.  An increase  in  revenue  is  expected  due  to  anticipated  increases  in  consumption  and  new  water  connections.    6. Gambling tax estimates are based on historical averages and 2017 actual collections.    7. Franchise fees are based upon the current adopted rates.    8. Telephone  utility  tax  revenues  have  declined  30%  in  the  past  five  years.    The  2019  –  2020  budget reflects a reduction of 15% from what was budgeted in 2018.    9. Liquor excise taxes and liquor profits are based upon estimates from the Municipal Research  Services Center (www.mrsc.org) from the 2019 Budget Suggestions booklet.    10. Fines and Forfeits are based upon 5 year average of actual collections.    11. Building permit and land use fees are estimated by the Community & Economic Development  Department and are based upon historical records and adjusted to reflect our current level of  development and available land.      19 12. Real  estate  excise  taxes  are  based  on  5  year  average  of  actual collections,  year  to  date  collections as compared to budget and market trends.    13. Motor  Vehicle  Fuel  Tax  revenues  are  based  upon  estimates  from  the  Municipal  Research  Services Center (www.mrsc.org) from the 2019 Budget Suggestions booklet.    14. Marijuana Excise Tax revenues are based upon estimates from the Municipal Research Services  Center (www.mrsc.org) from the 2019 Budget Suggestions booklet.    15. In 2017 the city began offering passport services.  This budget includes revenue estimates for  performing this service.  The city expects to average about 100 passports per month.  The city  collects $35 per passport application.    16. In August 2018, the city established an ambulance utility fee.  The budget reflects a fee of $15  per billable, per month and is expected to generate $1.4 million in 2019 and $1.5 million in  2020.                                                  20 Major Expenditure Assumptions      1. Departments kept discretionary spending consistent with last year’s budget, with exception of  incorporating program requests that meet council goals.    2. The budget was developed in alignment of our 10 year financial plan to meet financial policy  and reserve levels.    3. Departments continue to contribute to the equipment replacement fund for the purpose of  replacing that equipment when it reaches the end of its useful life.       4. Liability  premiums  reflect  an  anticipated  premium  increase  of  6%.    Property/Auto/Crime  premiums are not expected to increase.    5. The general fund reflects principal and interest payments for debt obligations for the purchase  of police vehicles/equipment, two fire apparatus and the police and fire station.  The police  vehicles will be paid off in 2019, the fire apparatus in 2025 and the police station in 2024.  A  large portion of the fire station debt will be paid in 2021 with the remainder in 2030.    6. Three union contracts are open for negotiation.  The budget accounts for anticipated resolution  of the labor contracts.    7. The city expects to hire 9 new employees in the next two years.  The priority is public safety  staffing with an increase of 6 positions, 3 in the police department and 3 in the fire department.   The remaining positions are for IT, passport and other administrative services.    8. The city is required to pay medical benefits and premiums for LEOFF 1 retirees.  The budget  includes an increase anticipating an increase in long term care costs.    9. The budget reflects the following increases in employee benefits;  Kaiser 7%, Regence 5.5%,  LEOFF Trust 6%, PERS (2/3) 1%, LEOFF 2 1% and no increases expected for L&I premiums.   No  anticipated increase for dental or vision.    10. Effective January 1, 2019, SB 5975 requires local governments to begin paying premiums to the  Employment  Security  Department  for  the  Paid  Family  Medical  Leave  Program.    The  total  premium is .4% of gross wages with 37% paid by the employers.          21 22 BUDGET SUMMARY – ALL FUNDS  23 24 2019 - 2020 BIENNIAL BUDGET SUMMARY - ALL FUNDS BEGINNING FUND ENDING FUND 2019 BALANCES REVENUES EXPENDITURES BALANCES GENERAL FUND 3,250,000$ 17,665,869$ 18,001,060$ 2,914,809$ GENERAL FUND MANDATORY RESERVE FUND 997,556 54,761 0 1,052,317$ PROGRAM DEVELOPMENT FUND - GENERAL 686,674 0 102,000 584,674$ STREETS MAINTENANCE FUND 310,628 1,071,614 1,188,845 193,397$ SOCIAL SERVICES FUND 9,000 500 5,000 4,500$ GROWTH FUND 2,500,000 244,500 557,225 2,187,275$ EMERGENCY MEDICAL SERVICES FUND 200,000 4,778,825 4,696,218 282,607$ LODGING TAX FUND 23,908 151,000 154,191 20,717$ CEMETERY FUND 5,000 236,478 206,222 35,256$ TRANSPORTATION BENEFIT DISTRICT 647,073 1,090,210 1,141,500 595,783$ REET 1 FUND 400,000 501,300 446,046 455,254$ REET 2 FUND 612,000 506,000 288,272 829,728$ CAPITAL FACILITIES/BUILDING FUND 129,692 50,100 52,500 127,292$ TRANSPORTATION IMPROVEMENT FUND 0 1,240,540 1,230,437 10,103$ PARK IMPROVEMENT 0 688,216 683,216 5,000$ LIBRARY CAPITAL IMPROVEMENT FUND 14,387 100 0 14,487$ CEMETERY CAPITAL IMPROVEMENTS FUND 5,920 75 0 5,995$ EQUIPMENT REPLACEMENT FUND 1,930,500 1,435,327 1,200,944 2,164,883$ AIRPORT FUND 770,000 3,807,532 3,696,774 880,758$ WATER FUND 1,798,700 4,068,200 4,164,542 1,702,358$ SEWER FUND 1,361,700 5,748,600 6,062,316 1,047,984$ WATER IMPROVEMENT FUND 7,261,000 1,609,060 3,304,681 5,565,379$ SEWER IMPROVEMENT FUND 4,900,000 833,600 788,904 4,944,696$ STORM WATER CIP FUND 665,000 157,000 335,000 487,000$ AIRPORT RESERVE FUND 2,644,700 20,000 1,400,000 1,264,700$ WATER/SEWER BOND RESERVE FUND 1,022,699 0 0 1,022,699$ STORMWATER MANAGEMENT FUND 202,975 1,230,300 1,320,348 112,927$ AIRPORT CIP 500,000 1,520,000 1,550,000 470,000$ MAINTENANCE & OPERATIONS FUND 80,000 1,588,179 1,662,179 6,000$ CEMETERY PRE-NEED TRUST FUND 36,000 5,250 2,000 39,250$ CEMETERY ENDOWMENT FUND 298,115 14,000 0 312,115$ GRAND TOTAL ALL FUNDS 33,263,227$ 50,317,136$ 54,240,420$ 29,339,943$ 25 2019 - 2020 BIENNIAL BUDGET SUMMARY - ALL FUNDS BEGINNING FUND ENDING FUND 2020 BALANCES REVENUES EXPENDITURES BALANCES GENERAL FUND 2,914,809$ 17,722,350$ 18,431,255$ 2,205,904$ GENERAL FUND MANDATORY RESERVE FUND 1,052,317 29,653 0 1,081,970$ PROGRAM DEVELOPMENT FUND - GENERAL 584,674 0 10,000 574,674$ STREETS MAINTENANCE FUND 193,397 1,071,923 1,134,894 130,426$ SOCIAL SERVICES FUND 4,500 500 2,000 3,000$ GROWTH FUND 2,187,275 242,500 1,057,225 1,372,550$ EMERGENCY MEDICAL SERVICES FUND 282,607 4,853,852 4,863,050 273,409$ LODGING TAX FUND 20,717 151,000 149,191 22,526$ CEMETERY FUND 35,256 236,478 212,358 59,376$ TRANSPORTATION BENEFIT DISTRICT 595,783 1,559,470 2,048,000 107,253$ REET 1 FUND 455,254 501,300 447,641 508,913$ REET 2 FUND 829,728 508,000 284,871 1,052,857$ CAPITAL FACILITIES/BUILDING FUND 127,292 50,100 17,500 159,892$ TRANSPORTATION IMPROVEMENT FUND 10,103 4,893,628 4,883,525 20,206$ PARK IMPROVEMENT 5,000 229,113 224,113 10,000$ LIBRARY CAPITAL IMPROVEMENT FUND 14,487 100 0 14,587$ CEMETERY CAPITAL IMPROVEMENTS FUND 5,995 75 0 6,070$ EQUIPMENT REPLACEMENT FUND 2,164,883 1,433,044 1,443,839 2,154,088$ AIRPORT FUND 880,758 3,657,541 3,760,453 777,846$ WATER FUND 1,702,358 4,078,772 4,043,664 1,737,466$ SEWER FUND 1,047,984 5,757,000 6,027,480 777,504$ WATER IMPROVEMENT FUND 5,565,379 1,370,324 2,476,181 4,459,522$ SEWER IMPROVEMENT FUND 4,944,696 733,600 1,092,904 4,585,392$ STORM WATER CIP FUND 487,000 105,000 500,250 91,750$ AIRPORT RESERVE FUND 1,264,700 10,000 0 1,274,700$ WATER/SEWER BOND RESERVE FUND 1,022,699 0 0 1,022,699$ STORMWATER MANAGEMENT FUND 112,927 974,000 982,331 104,596$ AIRPORT CIP 470,000 1,650,555 1,611,111 509,444$ MAINTENANCE & OPERATIONS FUND 6,000 1,720,479 1,726,479 -$ CEMETERY PRE-NEED TRUST FUND 39,250 5,250 2,000 42,500$ CEMETERY ENDOWMENT FUND 312,115 14,000 0 326,115$ GRAND TOTAL ALL FUNDS 29,339,943$ 53,559,607$ 57,432,315$ 25,467,235$ 26 GENERAL FUND  27 28     GENERAL FUND REVENUE SUMMARY    GENERAL FUND ‐ 001 2017  2018  2018  2019  2020  Account  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget  BEGINNING FUND BALANCE 1,878,643  3,138,377  1,305,488  3,250,000 2,914,809    TAXES  11,993,377  7,085,740  11,778,127  12,352,312  12,712,497    LICENSES & PERMITS  956,768  364,504  691,324  801,653  812,137    INTERGOVERNMENTAL  829,326  420,215  793,900  950,464  614,976    CHARGES FOR SERVICES  2,645,045  2,450,021  2,329,162  3,201,540  3,222,840    FINES & FORFEITS 168,995  86,373  191,100  166,000  166,000    MISCELLANEOUS 93,366  84,114  40,650  55,700  55,700    NON‐REVENUES 128,203  81,914  154,700  133,300  133,300    INTERFUND TRANSFERS 4,900  4,900  4,900  4,900  4,900  TOTAL REVENUES AND BEGINNING  BALANCE 18,698,624  13,716,158  17,289,351  20,915,869  20,637,159    General Fund Revenue by Type    Taxes 70% Licenses & Permits 5% Intergovernmental 5% Charges for Services 18% Fines & Forfeits 1% Miscellaneous 1% 29     GENERAL FUND EXPENSE SUMMARY    GENERAL FUND ‐ 001 2017  2018  2018  2019  2020  Account  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget  LEGISLATIVE 153,050  101,641  182,740  202,864  208,002    EXECUTIVE  976,136  603,789  1,104,398  1,198,292  1,271,703    FINANCE 870,731  548,467  1,035,383  1,084,261  1,161,290    LEGAL 86,160  25,247  85,000  85,000  85,000    PERSONNEL/EMPLOYEE BENEFIT  PROGRAMS 138,260  74,299  187,800  316,800  299,800    INFORMATION TECHNOLOGY 377,945  268,528  423,626  558,812  588,686    GOVERNMENT SERVICES 180,462  138,642  162,862  133,775  134,025    POLICE 5,836,605  3,493,121  6,096,006  7,217,765  7,704,682    RECYCLING 9,718  1,091  19,300  11,972  11,972  COMMUNITY & ECONOMIC DEVLP 934,205  685,077  1,094,732  1,280,307 1,335,840    REVITALIZATION 34,451  4,377  14,300  120,000 0    LIBRARY INSURANCE 695  694  475  700  700    CAPITAL OUTLAY 30,000  249,877 0 0 0    AGENCY DISBURSEMENTS 127,584  74,959  154,095  152,045  152,045    DEBT SERVICE 1,262,710  392,130  1,264,166  1,246,705  1,180,100    INTERFUND TRANSFERS 1,529,839  797,208  1,461,578  1,955,719  1,966,254    ENDING FUND BALANCE 3,138,377  4,533,048  1,123,640  2,914,809  2,205,904    TOTAL GENERAL FUND EXPENDITURES  18,698,624  13,716,158  17,289,351  20,915,869  20,637,159          30     General Fund Expense by Department        Overview of Department Expenditures  Legislative   The Arlington City Council is elected to serve a term of four years, with one member selected to serve  as Mayor Pro Tem. The Mayor Pro Tem fills in when needed in the Mayor’s absence.  The City Council  is responsible for establishing city policy, adopting the budget, ordinances, and resolutions.  The  budget  reflects  an  increase  to  extra  meeting  attendance  due  to  the  results  of  the  salary  commission decision to increase the number of reimbursable meetings from 10 per month to 12 per  month effective 1/1/2019.  The reimbursement rate did not change.  Increases are also reflected for travel and training for professional development and to provide for  attendance at key regional, state and national conferences which help further the city’s key economic  development and legislative initiatives.      Legislative 1% Executive 7% Finance 6% Legal 0% Personnel 2% Information Technology 3% Public Safety 53% Economic Develop 8% Debt Service 7% Interfund 11% Other 2% 31     Executive  The City of Arlington operates under a Mayor‐Council form of government.  The Mayor serves as the  Chief Executive Officer of the city.  The City Administrator, under the Mayor’s direction, oversees all  city operations, implements policy, and ensures city services are effectively and efficiently provided.  The executive department includes the office of the City Clerk, Human Resources, Communications  and Community Revitalization.  Changes to the budget include;   Increase to professional services for miscellaneous programs that include social services or  revitalization.    Software for monitoring of social media which will allow the city to be more responsive to  citizen comments.   Budgeting for the full cost of the embedded social worker in 2020 as a contingency pending  continuance of cost sharing with Snohomish County.   Increase in travel/training budget for professional development    Funding for city events such as; summer entertainment series, Eagle Festival and tree  lighting for downtown.    B U D G E T E D   P E R S O N N E L   S U M M A R Y                                      POSITION      2017  2018  2019  2020  MAYOR      1.00  1.00  1.00  1.00  CITY ADMINISTRATOR   1.00  1.00  1.00  1.00  ASSISTANT CITY ADMINISTRATOR   1.00  1.00  0.00  0.00  HR DIRECTOR   0.00  0.00  1.00  1.00  COMMUNICATIONS    1.00  1.00  1.00  1.00  HR ANALYST/CITY CLERK   1.00  1.00  1.00  1.00  COMMUNITY REVITALIZATION MGR   1.00  1.00  1.00  1.00  EXECUTIVE ASSISTANT    1.00  1.00  1.00  1.00  TOTAL      7.00  7.00  7.00  7.00            32       Finance  The finance department oversees all department activities and coordinates the preparation of the  city’s  annual  report  and  biennial  budget.    They  provide  financial  planning  and  analysis  to  city  departments, the Mayor and City Council.  Finance staff manage the accounting activities for the city  which include; accounts payable, accounts receivable, payroll, purchasing and financial reporting.  The  department also performs cash receipting, passports and dog licensing.  Changes to the budget include;   Added part time administrative assistant level position to meet the demands of passport  processing and customer service.     Increase in travel/training budget for professional development.       B U D G E T E D   P E R S O N N E L   S U M M A R Y                  POSITION      2017  2018  2019  2020  FINANCE DIRECTOR   1.00  1.00  1.00  1.00  ASSISTANT FINANCE DIRECTOR   1.00  1.00  1.00  1.00  FINANCE ACCOUNTANT   1.00  1.00  1.00  1.00  FINANCE SPECIALIST   0.00  0.00  0.00  0.00  FINANCE TECHNICIAN   1.00  1.00  1.50  1.50  FINANCE TECHNICIAN II   1.00  1.00  1.00  1.00  FINANCE TECHNICIAN III   0.00  0.00  1.00  1.00  ADMINISTRATIVE TECHNICIAN   1.00  1.00  0.00  0.00  PURCHASING COORDINATOR   1.00  1.00  1.00  1.00  HR ANALYST (moved to executive)  0.00  0.00  0.00  0.00  TOTAL    7.00  7.00  7.50  7.50                33       Information Technology  The technology department is responsible for maintaining the city’s network, servers, hardware and  software applications, ensuring the city’s information systems are secure and providing technical  support to all city departments.  Changes to the budget include;   Planned promotion of IT audit manager to IT director to enhance the overall strategic  direction of the city’s information system infrastructure.   Added full time IT technician position to meet helpdesk and other workload demands.   Increase in travel/training budget for professional development.   Software license renewals increased due to the new server and software applications.    B U D G E T E D   P E R S O N N E L   S U M M A R Y                  POSITION      2017  2018  2019  2020  INFORMATION TECHNOLOGY DIRECTOR   0.00  0.00  1.00  1.00  INFORMATION TECHNOLOGY MANAGER   1.00  1.00  0.00  0.00  SYSTEMS ADMINISTRATOR II   1.00  1.00  1.00  1.00  SYSTEMS ADMINISTRATOR   0.00  0.00  1.00  1.00  TOTAL     2.00  2.00  3.00  3.00    Other Government Services  These expenses are related to various subscriptions and memberships that the city contributes to.   Examples of such memberships are;  Association of Washington Cities, Puget Sound Regional Council,  Economic  Alliance  of  Snohomish  County,  Department  of  Emergency  Management,  and  the  Stillaguamish Senior Center.    Changes to the budget include;   Funding for the Snohomish County Health District.    Funding for the Affordable Housing Alliance.   Funding for the Regional Economic Development Agency.   WCIA premium payments have been previously expensed in a generic line item within the  other government services. In the 2019/2020 budget, premiums are charged directly to each  department.    34     Police Department  The police department provides law enforcement services to the citizens of Arlington 24 hours a day.   The department is committed to providing excellent service and reducing crime and disorder by  apprehending  offenders,  targeting  top  locations  and  proactive  community  engagement.    The  department  also  provides  fingerprinting  services,  concealed  pistol  licenses  and  offers  a  bicycle  registration program.  Changes to the budget include;   Funding for Northwest Incident Support (Chaplain Services).     3 additional patrol officers, recruiting 2 positions in 2018.   Funding for comp time payout.  The police collective bargaining agreement requires payout  of comp time at the end of every calendar year.   Funding for a Domestic Violence Coordinator.   Increase to travel/training for professional development.   Increased costs related to jail services.   Increased contribution to the police equipment replacement fund because of 3 additional  cars and reducing the replacement rotation from 7 – 9 years to 5 years.      B U D G E T E D   P E R S O N N E L   S U M M A R Y                  POSITION      2017  2018  2019  2020  POLICE CHIEF   1.00  1.00  1.00  1.00  DEPUTY CHIEF   1.00  1.00  1.00  1.00  SERGEANTS      5.00  5.00  5.00  5.00  POLICE SERVICES MANAGER   1.00  1.00  1.00  1.00  PATROL OFFICERS   17.00  17.00  19.00  20.00  SCHOOL RESOURCE OFFICER   1.00  1.00  1.00  1.00  AIRPORT/K‐9 RESOURCE OFFICERS   2.00  2.00  2.00  2.00  SUPPORT SERVICES OFFICERS   1.00  1.00  1.00  1.00  SUPPORT SERVICES TECHNICIANS   3.00  3.00  3.00  3.00  TOTAL      32.00  32.00  34.00  35.00            35     Fire Department  The Fire Department provides services for fire suppression, fire prevention, and emergency medical  services such as advanced life support and basic life support.  The fire department provides services  to the citizens of Arlington 24 hours per day.  The department is committed to saving lives and  preservation of property through efficient and effective operations, prevention activities and public  education.  In 2016, the city hired FCS group to conduct a cost for service study.  The study looked at the total  cost of providing fire and emergency medical services and what percent of costs were attributed to  providing  fire  services  and  what  percent  attributed  to  emergency  medical  services.    The  study  concluded that the cost to provide fire services represented about 30% of the total department  budget.  70% of the department budget was for providing emergency medical services. Department  costs for the 2019 ‐ 2020 budget were allocated based on the cost framework as identified in the FSC  study  which  means  that  approximately  30%  of  the  department  budget  is  reflected  in  the  fire  department budget and 70% of the costs are reflected in the emergency medical services (EMS)  budget.  The EMS budget is accounted for in a different fund called the EMS Fund.  Changes to the budget include;   Adding 3 FTE’s (costs split with EMS).  Partial funding in 2019, 2020 and 2021 through the  SAFER grant.   Funding for fire marshal and fire inspection services.   Evaluating pay structure for part paid firefighters.   Funding for fire academy training for 3 new personnel.   Funding for 24 hour command and control.   Increase to equipment replacement schedule to align replacement timeframe with when  vehicles/apparatus reach the end of their useful life.  The budgeted personnel summary reflects the shift in how we’re accounting for Fire related costs  versus EMS related costs.  Overall, costs are allocated 30% to Fire and 70% to EMS.  The 2019 ‐  2020  personnel  budget  was  built  to  reflect  this  cost  allocation,  therefore  in  the  budgeted  personnel summary for the Fire Department, you will see a decrease in FTE’s even though 3  additional were added to the department.  You will see an increase in FTE’s in the EMS Fund. Total  department FTE count (EMS/Fire combined) went from 30 in 2018 to 33 in 2019/2020.          36       B U D G E T E D   P E R S O N N E L   S U M M A R Y                  POSITION      2017  2018  2019  2020  FIRE CHIEF      0.50  0.50  0.50  0.50  DEPUTY FIRE CHIEF    0.50  0.50  0.50  0.50  CAPTAINS      6.00  6.00  3.00  3.00  FIREFIGHTER / EMT'S   9.00  9.00  6.50  6.50  EXECUTIVE ASSISTANT   0.50  0.50  0.50  0.50                  *TOTAL      16.50  16.50  11.00  11.00  *See EMS budgeted personnel summary under EMS Executive Summary for full department FTE count.    Community & Economic Development  The community and economic development department provides land use planning, permitting, plan  review,  building  inspector  and  code  compliance  services  to  support  business  and  residential  development in Arlington.   The budget reflects continued investment in economic development initiatives that will promote job  creation  and  business  development.    The  budget  includes  funding  for  an  environmental  impact  statement  for  the  Arlington‐Marysville  Manufacturing  Industrial  Center.    The  impact  statement  provides for a comprehensive approach to environmental concerns, addresses mitigation measures  and  will  expedite  the  permitting  process.    The  budget  includes  funding  to  develop  a  business  recruitment program.  The city also plans to develop a long term revitalization plan for Arlington’s  downtown corridor.  B U D G E T E D   P E R S O N N E L   S U M M A R Y                  POSITION      2017  2018  2019  2020  COMM DEVEL. DIRECTOR   1.00   1.00   1.00   1.00   COMBINATION INSPECTOR   1.00  1.00  1.00  1.00  CODE COMPLIANCE OFFICER   0.00  0.00  1.00  1.00  DEVELOPMENT SERVICES MANAGER   1.00  1.00  1.00  1.00  PERMIT TECHNICIAN I & II   2.00  2.00  3.00  3.00  SENIOR PLANNER   0.00  0.00  1.00  1.00  ASSOCIATE PLANNER   1.00  1.00  0.00  0.00  INSPECTOR      1.00  1.00  0.00  0.00  ADMINISTRATIVE ASSISTANT (shared)   0.00  0.00  0.50  0.50  TOTAL      7.00  7.00  8.50  8.50  37       Debt Service  The  general  fund  pays  debt  service  for  LTGO  bonds  for  police  department  improvements,  improvements to fire station 46, purchase of 8 police vehicles and 2 fire apparatus.  Principal and  interest payments for 2019 will be $1,246,705 and $1,180,100 in 2020.  The police station will be paid off in 2024, a large portion of the fire station debt will be paid in 2021  with the remainder in 2030.  The police vehicles will be paid in full in 2019 and the fire apparatus paid  off in 2025.        38 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 308 80 00 01 Beginning Fund Balance 1,878,643 3,138,377 1,305,488 3,250,000 2,914,809 311 10 00 00 Real & Personal Property Tax 4,083,081 2,178,993 4,085,315 4,173,928 4,238,452 313 11 00 00 Retail Sales & Use Tax 4,348,275 2,734,282 4,105,463 4,565,689 4,793,974 313 61 00 00 Natural Gas Use Tax 16,087 6,755 24,717 25,000 25,250 313 71 00 00 Criminal Justice Sales Tax 322,259 194,672 322,000 328,440 341,578 316 40 00 00 Utility Tax - Water 216,324 107,332 204,095 202,185 202,713 316 41 00 00 Utility Tax - Sewer 287,862 166,792 286,030 286,430 286,850 316 42 00 00 Utility Tax - Storm Water 47,135 26,048 46,300 46,390 46,950 316 43 00 00 Utility Tax - Natural Gas 252,586 203,597 254,906 260,000 265,200 316 46 00 00 Utility Tax - TV Cable 397,848 221,462 404,914 400,000 400,000 316 47 00 00 Utility Tax - Telephone 425,972 223,229 504,553 425,000 425,000 316 48 00 00 Utility Tax - Electric 1,102,052 703,778 1,050,020 1,130,000 1,163,900 316 49 00 00 Utility Tax - Garbage 301,714 189,413 283,894 316,000 325,480 316 81 00 00 Gambling Tax-PB & PT 62,984 48,723 62,620 63,000 63,000 316 83 00 00 Gambling Taxes - Games 250 153 500 250 250 317 20 00 01 Leasehold Excise Tax 128,947 80,511 142,800 130,000 133,900 11,993,377 7,085,740 11,778,127 12,352,312 12,712,497 321 30 00 00 Firework Stand Permits 150 - 300 300 300 321 30 00 01 Anti-Harassment Order 240 400 300 300 300 321 60 00 00 Occupation Licenses 590 230 800 500 500 321 91 00 00 Franchise Fees - Cable 238,464 128,997 242,000 237,642 240,018 321 91 01 00 Cable TV Franch Fee-Peg 11,036 7,983 10,400 10,806 10,914 321 99 00 00 Business License 55,990 33,025 57,772 58,000 58,000 322 10 00 00 Building Permits 592,677 170,819 342,000 457,000 465,000 322 30 00 00 Animal Licenses 1,210 1,680 1,352 1,352 1,352 322 40 00 01 ROW Permits 45,478 12,943 20,800 20,800 20,800 322 40 01 01 Grading Permits 124 1,089 5,200 5,200 5,200 322 90 00 00 Gun Permits 10,809 7,338 10,400 9,753 9,753 956,768 364,504 691,324 801,653 812,137 331 16 60 71 Bullet Proof Vest Grant 2,608 - 3,451 3,000 3,000 331 16 71 00 COPS Grant 120,669 50,417 120,000 60,000 - 331 97 04 40 SCBA Grant - Fire Dept - - - 173,000 - 331 97 08 30 SAFER Grant - Fire Dept - - - 86,625 93,107 333 20 60 00 Speed Control Grant 2,473 - 1,000 - - 334 01 80 00 Wildland Fire - Grant 108,007 63,036 35,000 - - 334 03 10 05 DOE Recycle Grant-ArliPW-00105 7,447 - 13,500 - - 334 03 10 06 DOE Recycle Grant - ArliPW-00079 - - - 8,979 8,979 334 06 90 01 Econ. Dev.Grant - Downtown - - - 100,000 - 335 00 91 00 PUD Privilege Tax 126,913 - 120,201 126,913 130,720 336 00 99 00 Streamlined Mitigation 91,575 21,527 98,000 - - 336 06 20 00 Criminal Justice - High Crime 25,257 38,323 - 25,000 25,000 336 06 21 00 Criminal Justice - Population 5,264 4,034 6,018 6,369 6,400 336 06 26 00 Crim Justice-Spec Programs 19,107 14,592 19,934 21,037 21,500 336 06 42 00 Marijuana Excise Distribution 42,558 60,096 110,000 42,581 43,000 336 06 51 00 DUI-Cities 2,822 2,072 3,000 3,000 3,000 336 06 94 00 Liquor Excise Tax 89,751 68,857 90,645 99,202 100,000 336 06 95 00 Liquor Profits 157,206 77,439 156,651 157,488 158,000 337 21 00 01 Sno Co Grant - Public Defend. Prog 15,230 - - 7,920 7,920 337 73 00 00 Hotel/Motel Grant 12,077 19,483 16,000 29,000 14,000 367 11 28 00 Employee Wellness Grant 360 340 500 350 350 829,326 420,215 793,900 950,464 614,976 GENERAL FUND REVENUES - 001 TAXES LICENSES & PERMITS INTERGOVERNMENTAL 39 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 341 43 00 00 Util Billing Lien Search Fee 10,470 5,130 7,000 10,000 10,000 341 43 00 01 Accounting/Admin Svc Fee 1,133,844 685,042 1,174,358 1,265,706 1,265,706 341 75 00 00 Publications & Maps For Sale 10 38 200 50 50 341 81 00 00 Copy Fees 922 735 1,000 1,000 1,000 341 81 00 01 CPL- Laminating Fee 964 582 1,000 1,000 1,000 341 82 00 01 Site Civil 148,547 678,951 85,000 367,000 375,000 341 99 00 01 Passport Fees 3,575 20,560 - 42,000 42,000 342 10 00 00 Police Services 5,688 32,164 6,000 6,000 6,000 342 10 00 01 SRO Agreement-ASD 77,745 45,800 72,000 97,000 103,000 342 10 00 02 Police & Fire Services-Airpt 806,537 474,749 823,404 823,404 823,404 342 21 00 01 Fire District #21-Svc Contra 29,750 21,700 20,000 181,680 181,680 342 37 00 00 Fingerprinting 1,710 1,175 1,700 1,700 1,700 345 83 00 00 Bldg Plan Review Fees 349,026 405,019 95,000 340,000 346,000 345 89 02 00 Land Use Permit Processing 72,932 76,637 35,000 65,000 66,300 347 60 02 00 Class/Recreation Registration 3,324 1,740 7,500 - - 2,645,045 2,450,021 2,329,162 3,201,540 3,222,840 353 10 00 00 Traffic Inf - Court Collected 163,146 85,623 165,000 165,000 165,000 353 10 00 01 Arl Traffic Viol Bureau Ticket 5,069 750 24,000 - - 359 00 00 02 Penalties On Bus. Licenses 780 - 2,000 1,000 1,000 359 00 00 04 Penalties On Gambling Taxes - - 100 - - 168,995 86,373 191,100 166,000 166,000 361 11 00 01 Investment Interest 37,416 45,760 20,000 42,000 42,000 361 40 00 00 Sales Tax - Interest 4,513 3,834 2,500 2,500 2,500 361 40 00 01 LID 21 - Interest Lien Payment 702 - - - - 367 00 00 21 Police K-9 Donations 1,750 290 6,000 1,000 1,000 367 11 00 00 Fire Dept Donation-Misc 555 6,500 100 100 100 367 11 05 00 Parks & Recr Prog Donation 2,390 9,650 1,500 1,500 1,500 367 11 21 01 Police - Rotary Grant - 12,176 - - - 367 11 22 01 Fire - Memorial Bell Donations 435 - - - - 367 11 22 11 Support 46-Donations 1,746 100 - 100 100 367 13 00 00 ABC Events - Reimbursement 36,339 - - - - 367 13 01 01 ABC - Donations 635 - - - - 368 10 00 00 Principal Lien Payment 6,283 - - - - 369 20 00 00 Proceed-Sales Unclaim Prop 253 126 1,500 250 250 369 30 00 00 Drug Seizure 47 5,561 7,000 8,000 8,000 369 40 00 01 Restitution- Court Settlement 181 - 1,000 100 100 369 81 00 00 Cashier's Over/Shortages 20 - 50 50 50 369 91 00 02 Other Misc Rev & NSF Fee 100 117 1,000 100 100 93,366 84,114 40,650 55,700 55,700 369 91 21 00 Reimbursements 33 1,000 5,000 1,000 1,000 386 00 01 00 State Building Code Fees 1,237 1,159 200 200 200 386 00 02 00 JIS-court Collected 13,435 10,375 18,000 18,000 18,000 386 00 03 00 Public Safety Ed Assessment 97,172 57,598 110,000 98,000 98,000 386 00 04 00 Lab - Blood/Breath 195 - 1,000 200 200 386 00 05 00 School Zone Safety 733 1,171 2,000 1,000 1,000 386 12 00 00 Crime Victims - From Court 2,340 1,347 3,200 2,400 2,400 386 83 00 00 EMS/Trauma Care 3,027 2,273 3,800 3,000 3,000 386 83 07 00 Auto Theft 6,009 4,517 8,000 6,000 6,000 386 83 32 00 Trauma Brain Injury 1,171 874 1,200 1,200 1,200 386 89 09 00 WSP Highway Acct 1,872 725 1,500 1,500 1,500 386 89 14 00 Hwy Safety Acct 648 499 500 500 500 GENERAL FUND REVENUES - 001 CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS 40 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 386 89 15 00 Death Inv Acct 330 128 300 300 300 389 00 04 01 Snohomish County ROW Fee - 247 - - - 389 30 00 01 Sales Tax Collected 2 - - - - 128,203 81,914 154,700 133,300 133,300 397 10 03 03 Transfer-In-PW M&O - Recyc 1,500 1,500 1,500 1,500 1,500 397 30 03 03 Transfer In - Utilities Water 1,700 1,700 1,700 1,700 1,700 397 40 03 03 Transfer-In-Sewer-Recycling 1,700 1,700 1,700 1,700 1,700 4,900 4,900 4,900 4,900 4,900 18,698,624 13,716,158 17,289,351 20,915,869 20,637,159 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 511 30 44 00 Official Publication 10,721 2,445 7,500 7,500 7,500 511 60 10 00 Salaries & Wages 51,000 36,650 58,400 61,600 61,600 511 60 11 00 Extra Meeting Attendance 30,925 16,025 52,500 59,675 59,675 511 60 22 01 FICA 5,079 3,538 5,859 7,519 7,520 511 60 22 02 Medicare 1,188 491 1,370 1,758 1,760 511 60 22 03 L&I 97 68 111 117 125 511 60 43 00 Travel 5,259 2,346 5,000 7,500 7,500 511 60 43 01 City Council Retreat 7,648 15,889 10,000 10,000 15,000 511 60 46 00 Legislative - Insurance - - - 584 619 511 60 49 00 Tuition/Training Registration 3,349 2,096 4,500 6,000 6,000 511 60 52 00 Transfer - Technology Equip Repl 1,500 875 1,500 4,611 4,703 511 70 41 00 Prof Services Lobbying 36,283 21,218 36,000 36,000 36,000 153,050 101,641 182,740 202,864 208,002 513 10 10 00 Salaries & Wages 586,477 344,765 697,945 671,018 699,000 513 10 10 04 Leave Payout 12,274 - - - - 513 10 10 05 Vaca/Sick Buy Out 12,715 13,362 - 14,074 15,000 513 10 11 00 Extra Meeting Attendance 14,825 18,200 30,000 33,000 33,000 513 10 22 01 FICA 34,981 25,011 41,175 44,522 46,300 513 10 22 02 Medicare 8,977 3,557 9,835 10,412 10,830 513 10 22 03 L&I 1,485 828 1,796 1,743 1,830 513 10 23 01 Retirement 73,511 45,763 83,294 98,379 109,760 513 10 25 01 Medical Insurance 59,262 31,114 74,353 70,420 74,540 513 10 25 02 Dental/Vision/Life Insur 9,393 5,375 13,587 10,666 10,770 513 10 27 01 Unemployment 1,177 698 1,372 1,316 1,375 513 10 28 01 Disability Insur 2,859 1,777 3,330 4,127 4,306 513 10 29 01 Other Benefits 7,880 1,252 3,740 3,705 3,705 513 10 31 00 City Hall Office Supplies 10,381 6,013 13,000 13,000 13,000 513 10 32 00 Fuel 57 46 80 100 100 513 10 41 00 Professional Services 10,427 12,625 2,165 21,000 21,000 513 10 41 02 Social Worker 22,250 972 30,000 60,235 120,470 513 10 42 00 Communication 16,057 7,505 12,000 12,000 12,000 513 10 42 10 TV Access Channel 554 223 500 600 500 513 10 42 20 Newsletter 15,235 13,214 9,000 9,000 9,000 513 10 43 00 Travel 9,342 4,376 4,300 6,500 6,500 513 10 45 01 Operating Rentals & Leases - - 3,000 3,000 3,000 513 10 46 00 Insurance-WCIA 196 169 278 9,345 9,897 GENERAL FUND REVENUES - 001 GENERAL FUND EXPENSES - 001 LEGISLATIVE NON-REVENUES INTERFUND TRANSFERS TOTAL REVENUES AND BEGINNING BALANCE 41 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 513 10 48 00 Vehicle Repair & Maintenance 140 - 100 200 200 513 10 48 01 Office Machine Repair & Maint - - 500 500 500 513 10 49 00 Memberships, Subscriptions 4,703 6,489 6,150 5,600 5,600 513 10 49 02 Registration/Training 5,172 2,590 4,700 4,700 4,700 513 10 49 50 Arlington Community Pride 1,806 1,091 2,500 - - 513 10 51 00 Transfer - Equip Rental Repl 3,200 1,867 3,200 3,200 3,200 513 10 52 00 Transfer - Technology Equip Repl 17,978 10,381 17,798 13,830 15,520 571 90 31 00 Recr & Classes - Office Supp 17 27 200 - - 571 90 41 00 Instructor Fees 2,040 - 2,000 1,000 1,000 571 90 41 01 Class Facility Fee 325 - 500 500 500 573 60 31 00 Sports Supplies 700 626 2,000 - - 573 90 31 00 Comm Events-Oper Supplies 5,363 452 3,000 - - 573 90 41 01 City Projects - Lodging Tax Grant 13,725 31,544 16,000 48,600 18,600 573 90 41 02 City Events & Activities 5,140 11,879 5,000 16,000 16,000 594 71 35 00 Capital Outlay - Recreation 5,513 - 6,000 6,000 - 976,136 603,789 1,104,398 1,198,292 1,271,703 514 23 10 00 Salaries & Wages 526,838 341,932 575,420 624,602 648,805 514 23 10 01 Finance - Leave Payout - - - - 9,536 514 23 22 01 FICA 31,846 23,359 34,193 39,318 40,817 514 23 22 02 Medicare 7,448 3,119 8,106 9,056 9,408 514 23 22 03 L&I 1,629 1,030 2,118 2,157 2,265 514 23 23 01 Retirement 64,857 44,986 78,646 85,571 96,776 514 23 25 01 Medical Insurance 54,727 35,375 70,169 70,214 74,129 514 23 25 02 Dental/Vision/Life 13,856 8,190 14,223 15,864 16,018 514 23 27 01 Unemployment 1,055 709 3,118 1,269 1,317 514 23 28 01 Disability Insur 2,678 1,825 2,884 3,988 4,164 514 23 29 01 Other Benefits 11,053 6,004 7,940 10,226 10,226 514 23 31 00 Office & Operating Supplies 3,945 5,581 2,100 6,000 6,000 514 23 31 01 Passport Postage - 1,018 - 2,000 2,000 514 23 41 00 Professional Services 1,172 714 2,200 2,200 2,200 514 23 41 01 Bank Charges For Services 10,680 5,286 35,000 25,000 25,000 514 23 41 02 Prof Svcs - Utility Billing 49,770 24,553 62,000 62,000 62,000 514 23 41 03 Prof Svcs - U/B Webcheck Fee 4,883 2,214 4,000 5,000 5,000 514 23 42 00 Communication 5,278 2,014 5,000 7,000 7,000 514 23 43 00 Travel 2,145 1,115 2,200 3,760 3,760 514 23 45 00 Operating Rents-Leases 4,741 2,206 3,000 4,800 4,800 514 23 46 00 WCIA Insurance - - - 12,947 13,543 514 23 48 00 Office Machine Maintenance 1,452 737 1,600 1,600 1,600 514 23 49 01 Dues - Memb -Subscription Fees 593 1,244 1,350 1,350 1,350 514 23 49 02 Registration/Training 1,525 2,543 4,500 5,000 5,000 514 23 51 00 State Examiner 33,694 - 45,000 45,000 45,000 514 23 52 00 Transfer - Technology Repl 11,700 6,909 11,838 11,839 12,076 514 40 41 00 Election Cost - 3,769 32,278 - 25,000 514 90 51 00 Voter Registration Costs 21,657 20,436 25,000 25,000 25,000 594 14 64 01 Capital Expenditures 1,510 1,599 1,500 1,500 1,500 870,731 548,467 1,035,383 1,084,261 1,161,290 515 30 41 00 Professional Services 86,160 25,247 85,000 85,000 85,000 86,160 25,247 85,000 85,000 85,000 GENERAL FUND EXPENSES - 001 FINANCE LEGAL EXECUTIVE 42 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 518 10 41 02 Labor Negotiations 44,637 2,472 40,000 60,000 45,000 518 10 41 03 Personnel Services 30,974 16,939 35,000 35,000 35,000 517 90 31 03 RETRO Program Fee 16,637 17,926 15,000 18,000 18,000 517 90 31 04 Tuition Reimbursement - 594 10,000 10,000 10,000 517 90 23 11 LEOFF 1 Retiree Med Reimb 19,110 20,647 28,000 160,000 160,000 517 90 25 01 LEOFF 1 Ret Med Insurance 24,153 15,357 25,000 25,000 25,000 517 90 29 00 Old Age Survivor Insurance 50 52 200 200 200 517 90 31 00 Employee Wellness Supplies 2,418 182 1,500 2,000 2,000 517 90 31 01 Employee Recognition Prog 215 - 2,100 2,100 2,100 517 90 31 02 Volunteer Recognition 66 130 1,000 1,000 1,000 518 10 10 01 Leave Payout - - 30,000 - - 594 17 64 01 FMLA Protected Leave Mgmt System - - - 3,500 1,500 138,260 74,299 187,800 316,800 299,800 518 81 10 00 Salaries & Wages 193,848 122,473 193,450 291,859 310,903 518 81 10 01 Part Time Help - - 21,700 - - 518 81 22 01 FICA 11,897 8,142 11,994 18,095 19,276 518 81 22 02 Medicare 2,782 1,055 2,805 4,232 4,509 518 81 22 03 L&I 493 284 519 863 907 518 81 23 01 Retirement 23,915 15,554 23,756 39,985 45,703 518 81 25 01 Medical Insurance 22,558 14,227 40,840 47,345 50,340 518 81 25 02 Dental/Vision/Life Insur 2,960 1,690 4,276 5,489 5,545 518 81 27 01 Unemployment 388 245 387 584 622 518 81 28 01 Disability Insur 1,024 636 1,098 1,850 1,966 518 81 29 01 Other Benefits 1,873 - 40 - - 518 81 31 01 Library & Reference Material 47 - 250 250 250 518 81 31 02 Operating Supplies 8,181 6,360 8,000 10,000 10,000 518 81 32 00 Fuel 204 78 200 200 200 518 81 41 00 Professional Services 3,404 1,125 3,000 3,000 3,000 518 81 41 01 Support Contracts 26,010 16,958 28,000 30,000 30,000 518 81 42 00 Communications 8,196 3,051 6,800 6,800 6,800 518 81 43 00 Travel And Training 5,816 3,392 7,500 10,000 10,000 518 81 46 00 Insurance-WCIA 73 70 104 3,121 3,804 518 81 48 00 Vehicle Repair & Maintenance 8 168 500 500 250 518 81 48 01 Office Machine Repair & Maint - - 250 250 100 518 81 49 00 Subscriptions 73 - 100 100 100 518 81 49 01 Safety - - 100 - - 518 81 49 02 Software Licensing Renewals 39,652 51,316 43,000 67,000 67,000 518 81 49 03 Profess Memberships-Staff 152 75 200 200 200 518 81 51 00 Transfer Equip Rental - Repl 2,000 1,167 2,000 6,000 6,000 518 81 52 00 Transfer - Technology Equip Repl 5,149 3,220 5,515 6,089 6,211 594 18 64 01 Equipment - PEG Expenses - - - 5,000 5,000 594 18 75 04 Capitalized Leases-Comp 17,241 17,241 17,242 - - 377,945 268,528 423,626 558,812 588,686 513 11 49 01 AWC-Association Of Wa Cities 11,816 12,132 12,500 13,000 13,250 513 11 49 02 Snohomish County Tomorrow 3,344 3,384 3,600 3,600 3,600 513 11 49 03 Stillaguamish Senior Center 9,167 5,000 10,000 10,000 10,000 513 11 49 04 Visitor Information Center - 800 800 800 800 513 11 49 05 PSRC-Puget Sound Reg Cncl 5,962 - 6,000 6,000 6,000 513 11 49 06 Dept Of Emerg Management 21,994 11,404 22,000 25,000 25,000 513 11 49 07 Puget Sound Air Pollution 12,803 10,852 13,500 13,500 13,500 513 11 49 08 Econ. Alliance Snohomish Co.15,000 15,000 15,000 15,000 15,000 513 11 49 09 Arl/Sm Pt Chamber Of Comm 5,000 5,000 600 600 600 513 11 49 10 SCCIT 500.00 500.00 500.00 500.00 500.00 513 11 49 11 Community Svcs 0.00 0.00 500.00 4,000.00 4,000.00 513 11 49 12 Youth Programs 0.00 3,500.00 3,500.00 0.00 0.00 GENERAL FUND EXPENSES - 001 INFORMATION TECHNOLOGY PERSONNEL/EMPLOYEE BENEFIT PROGRAMS 43 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 513 11 49 13 Snohomish County Cities - 200 200 200 200 513 11 49 14 Wash Areospace Partnership - - 2,500 - - 513 11 49 15 Alliance For Housing (AHA)- 1,876 2,000 14,475 14,475 513 11 49 16 North Sound 2-1-1 2,774 - 2,800 2,800 2,800 513 11 49 17 Washington State University - SBDC 1,000 - - 1,000 1,000 513 11 49 18 National League Of Cities 1,489 - - 1,500 1,500 513 11 49 19 Snohomish Co Health District 18,620 - - 19,300 19,300 513 11 49 20 AWC - Center For Quality Communities - 2,500 - - - 513 11 49 21 Econ Alliance - Choose Washington - - - - - 513 11 49 22 REDA - - - 2,500 2,500 518 30 46 00 Wash Cities Insurance (WCIA)67,316 66,494 66,862 - - 180,462 138,642 162,862 133,775 134,025 521 10 10 00 Salaries & Wages - Admin 548,908 349,165 582,861 610,123 632,538 521 10 11 00 Overtime 128 - 3,000 3,000 3,000 521 10 22 01 FICA 32,076 23,670 32,991 37,830 39,218 521 10 22 02 Medicare 7,729 2,969 8,132 8,847 9,172 521 10 22 03 L&I 4,487 2,516 6,781 8,310 8,724 521 10 23 00 Uniforms/Equip/Cleaning 915 1,620 3,000 3,000 3,000 521 10 23 01 Retirement 48,987 33,567 45,344 61,555 70,077 521 10 25 01 Medical Insurance 76,561 45,278 81,928 80,174 84,975 521 10 25 02 Dental/Vision/Life Insur 9,581 5,567 10,516 9,471 9,563 521 10 27 01 Unemployment 1,098 721 1,222 1,221 1,265 521 10 28 01 Disability Insur 2,777 1,871 2,894 3,900 4,052 521 10 29 01 Other Benefits 1,400 1,752 8,250 1,200 1,200 521 10 31 00 Station Operations 11,618 9,353 15,000 17,000 18,000 521 10 31 03 NW Incident Support - Chaplin Serv.- - - 2,500 2,500 521 10 31 04 Volunteer Expenses 1,311 821 1,000 1,500 1,500 521 10 41 02 Medical Waste Disposal 304 96 - 250 250 521 10 41 10 Professional Services 10,394 11,126 15,000 17,000 18,000 521 10 43 01 Professional Development 4,037 1,204 6,000 6,000 7,000 521 10 45 00 Operating Rentals & Leases 2,772 962 3,000 3,000 3,500 521 10 46 00 Insurance-WCIA 4,064 4,449 4,785 52,241 55,152 521 10 49 01 Weapon Permit Costs 1,696 780 6,000 6,000 6,000 521 10 49 03 Dues And Membership Fees 2,438 4,361 5,000 5,000 5,000 521 10 51 00 Sno-Pac Services 263,985 163,141 271,410 275,000 283,000 521 61 49 00 Court Judgement-Towing Costs - - 2,500 2,500 2,500 521 21 31 01 Narcotics Invest/task Force 1,354 2,038 5,000 5,000 5,000 521 21 31 02 Drug Buy Money-Investigations - - 1,000 1,000 2,000 521 21 31 04 Narcotics Fund Exp (Seizure Money)6,307 2,539 7,000 7,000 7,000 521 21 31 05 Investigative Operations 8,700 2,298 10,000 10,000 10,000 521 22 10 00 Salaries & Wages - Patrol 1,994,337 1,261,996 2,296,802 2,405,896 2,498,723 521 22 10 01 ** Salaries & Wages - NEW - - - 166,440 271,894 521 22 10 02 Recruitment Incentive - 5,000 30,000 35,000 35,000 521 22 10 03 Holiday Pay 105,684 - 135,855 154,112 160,160 521 22 10 04 Leave Payout 16,619 - 7,828 23,077 25,000 521 22 10 06 Comp Time Buyout 18,666 1,660 - 22,000 22,000 521 22 11 00 Overtime 303,758 136,260 152,058 181,910 189,190 521 22 22 01 FICA 148,332 93,746 146,436 170,310 176,891 521 22 22 02 Medicare 35,047 12,954 35,742 37,193 38,627 521 22 22 03 L&I 50,121 31,544 62,570 64,529 67,755 521 22 23 00 Uniform/Equip/Cleaning 36,063 18,665 30,000 40,000 35,000 521 22 23 01 Retirement 138,656 78,355 151,276 181,785 217,296 521 22 23 02 NLEC - State Reimbursement 704 1,598 - 3,000 3,500 521 22 25 01 Medical Insurance 302,157 208,580 352,790 400,711 474,717 521 22 25 02 Dental/Vision/Life Insur 41,649 23,340 44,839 43,437 43,417 521 22 26 00 **Benefits - NEW - - - 84,750 137,413 GENERAL FUND EXPENSES - 001 GOVERNMENT SERVICES 44 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 521 22 27 01 Unemployment 4,894 2,819 10,737 5,495 5,707 521 22 28 01 Disability Insur 9,332 6,376 12,221 14,845 15,731 521 22 29 01 Other Benefits 89,916 59,790 89,580 104,292 104,292 521 22 31 01 Patrol Operations 15,640 5,357 20,000 21,000 21,000 521 22 32 00 Fuel 47,368 27,190 53,000 55,000 60,000 521 22 41 03 Public Defender 229,050 112,645 261,000 250,000 250,000 521 22 41 04 Prosecution Related 125,427 89,760 170,000 180,000 180,000 521 22 41 05 Sno Co Grant - Public Defender Prg 17,030 - - 15,000 15,000 521 22 41 06 **Domestic Violence Coordinator - - - 50,000 50,000 521 22 42 00 Communications 41,684 22,422 45,125 48,000 50,000 521 22 43 00 Travel 8,234 2,907 9,000 10,000 10,000 521 22 43 01 Profess Development 19,724 6,660 15,000 16,000 16,000 521 22 43 04 Firearms Training - - - 8,000 8,000 521 22 48 00 Vehicle Repair & Maintenance 55,636 34,160 38,000 50,000 50,000 521 22 51 00 Marysville Jail Svcs 327,595 180,930 340,000 340,000 350,000 521 22 51 01 Court Filing Fees 118,814 60,656 125,000 150,000 150,000 521 22 51 02 Sno-Co Jail Svcs 311,419 223,343 130,000 310,000 310,000 521 22 51 03 Police Crime Analyst - - - - - 521 22 51 04 Transfer - Equipment Repl 70,000 40,833 70,000 225,000 250,000 521 22 51 05 Prisoner Medical 10,049 14,332 20,000 20,000 20,000 521 22 52 00 Transfer - Technology Repl 47,442 29,638 50,810 53,053 60,575 521 23 31 00 K9 Expenses - Tara 1,864 1,683 3,000 3,000 3,000 521 23 31 01 K9 Expenses - Oso 2,370 1,829 3,000 3,000 3,000 521 30 40 02 Bulletproof Vest Grant 3,397 1,935 3,451 6,000 6,000 521 40 31 00 Training Supplies 1,022 - 1,000 1,200 1,500 521 40 41 00 Training Instruction 35 - 2,000 2,000 2,000 521 50 45 01 2BRND - Police Impound Bldg C 13,600 3,400 13,600 13,608 13,608 521 50 45 02 SP Satelite Stat. Rent 11,426 4,412 11,472 - - 521 50 45 03 SP Office-Tripple Net Charges 3,994 (135) 3,700 - - 554 30 31 01 Animal Control Supplies - - 500 500 500 554 30 51 00 Control & Shelter Svcs 2,974 1,934 6,000 6,000 6,000 594 21 64 04 Capital Outlay 1,250 508 3,000 3,000 3,000 594 21 64 06 Police - Defribrillators Rotary Grant - 12,176 - - - 5,836,605 3,493,121 6,096,006 7,217,765 7,704,682 522 10 10 00 Salaries & Wages - Admin 159,116 60,376 178,979 190,595 202,738 522 10 10 04 Leave Payout 33,651 - - - - 522 10 22 01 FICA 1,837 1,220 9,194 6,477 6,841 522 10 22 02 Medicare 2,750 523 2,595 2,699 2,869 522 10 22 03 L&I 2,614 1,050 2,963 5,425 5,697 522 10 23 00 Uniforms & Clothing 1,645 1,615 2,000 600 600 522 10 23 01 Retirement 10,246 4,220 12,204 14,583 17,442 522 10 25 01 Medical Insurance 16,242 6,319 18,541 23,566 25,010 522 10 25 02 Dental/Vision/Life Insur 1,949 756 2,130 2,116 2,137 522 10 27 01 Unemployment 372 116 458 372 396 522 10 28 01 Disability 715 322 924 1,171 1,246 522 10 29 01 Other Benefits - 825 60 1,650 1,650 522 10 31 00 Office & Operating Supplies 1,784 826 2,500 - - 522 10 31 03 NW Incident Support - Chaplin Service 2,000 18 2,000 2,500 2,500 522 10 41 00 Professional Services 17,661 14,764 2,500 55,225 55,225 522 10 42 00 Communications/telephone 11,296 5,811 15,000 7,800 7,800 522 10 46 00 Insurance-WCIA 12,625 12,247 12,940 49,203 51,741 522 10 48 01 Office Machine Maintenance 1,097 586 1,000 1,000 1,000 522 10 49 00 Membership Dues 8,590 7,399 3,500 3,500 3,500 522 10 49 01 ESCA - - 3,500 - - 522 10 51 00 Fire Dispatch Sno-pac 48,718 32,583 63,600 55,000 56,650 522 20 10 00 Salaries & Wages -Fire suppression 1,418,542 878,849 1,435,362 907,296 934,119 GENERAL FUND EXPENSES - 001 POLICE 45 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 522 20 10 03 Holiday Pay 59,405 417 56,574 40,150 41,304 522 20 10 04 Leave Payout - 25,455 8,549 23,903 25,000 522 20 10 07 Volunteer Stipends 123,588 63,138 105,000 115,223 115,223 522 20 11 00 Overtime 224,337 100,653 123,000 75,175 77,060 522 20 22 01 FICA 9,967 11,465 6,377 7,144 7,145 522 20 22 02 Medicare 26,253 9,364 25,001 14,654 15,026 522 20 22 03 L&I 72,554 42,047 56,540 46,120 48,426 522 20 23 00 Uniform & Clothing 18,014 6,370 15,000 6,900 6,900 522 20 23 01 Retirement 91,668 52,533 103,454 78,192 91,100 522 20 25 01 Medical Insurance 212,015 141,300 203,970 173,085 183,068 522 20 25 02 Dental/Vision/Life Insur 24,673 15,096 25,413 15,387 16,518 522 20 27 01 Unemployment 3,513 2,057 3,648 2,172 2,227 522 20 28 01 Disability Insurance 289 201 - 1,325 1,480 522 20 29 01 Other Benefits 68,362 41,791 67,032 37,245 37,245 522 20 31 02 SCBA's - Supplies & Maint 7,153 2,307 6,000 6,000 6,000 522 20 31 03 Turn Out Gear - Supplies & Maint 333 4,961 5,000 5,000 5,000 522 20 31 04 Haz Mat Supplies - - 2,500 2,500 2,500 522 20 31 20 Foams & Nozzles 7,617 1,469 4,000 4,000 4,000 522 20 31 25 Operating Supplies 18,727 11,048 14,800 8,385 8,385 522 20 32 00 Fuel 19,539 6,035 19,000 12,300 12,300 522 20 41 01 ** 24 Command & Control - - - 12,000 12,000 522 20 51 00 Transfer - Equip Replacement 125,000 72,917 125,000 125,000 150,000 522 20 52 00 Transfer - Technology Repl 18,071 11,291 19,354 13,948 15,631 522 60 48 00 Vehicle Repair & Maint 69,206 10,029 46,000 26,250 26,250 522 30 49 00 Fire Prevent/invest/Public Ed - 610 2,000 2,000 2,000 522 30 49 01 Fire Investigation 2,421 889 1,500 1,500 1,500 522 41 41 00 Training Instruction 2,188 3,325 1,500 1,500 1,500 522 45 43 00 Travel 2,212 2,606 1,500 1,500 1,500 522 45 49 00 Registration/Training 4,068 2,208 12,745 12,745 12,745 522 45 49 02 Fire Academy Training - - - 21,000 - 522 50 45 00 Rent Fire Station #47 8,996 5,219 8,947 2,684 2,684 522 50 45 01 Lease Payment- Stn #48 19,085 13,008 23,196 13,918 13,918 522 50 45 02 Triple Net Charges-Stn #48 3,686 2,458 3,500 2,100 2,100 594 22 64 05 SCBA Grant - Fire Dept - - - 190,000 - 594 22 64 14 OSO Slide Donations-Expenses - 14,588 - - - 594 22 64 00 Capital Outlay 5,833 2,140 10,000 3,600 3,600 594 22 64 16 2017-Wildland Fire Expenses 7,853 13,755 - - - 594 22 66 02 Copy Machine Lease 1,622 790 1,200 660 660 3,011,698 1,723,963 2,879,250 2,436,043 2,331,156 537 90 31 00 Recycling Efforts 9,718 1,091 19,300 11,972 11,972 9,718 1,091 19,300 11,972 11,972 558 50 10 00 Salaries & Wages 492,407 253,097 626,928 659,053 689,713 558 50 10 04 Leave Pay Out 8,707 - - - - 558 50 11 00 Overtime 5,398 1,610 2,000 3,215 3,380 558 50 22 01 FICA 30,732 17,459 34,158 41,061 42,972 558 50 22 02 Medicare 7,187 2,232 7,988 9,556 10,000 558 50 22 03 L&I 4,341 2,054 3,818 2,445 2,568 558 50 23 00 Uniforms & Clothing 734 - 1,000 1,000 1,000 558 50 23 01 Retirement 59,816 33,488 78,654 90,731 101,885 558 50 25 01 Medical Insurance 81,282 37,454 109,465 137,341 145,340 558 50 25 02 Dental/Vision/Life Insur 9,910 4,639 10,621 15,995 16,150 558 50 27 01 Unemployment 1,013 526 1,102 1,325 1,390 558 50 28 01 Disability 2,435 1,317 2,843 4,258 4,440 GENERAL FUND EXPENSES - 001 FIRE RECYCLING 46 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 558 50 29 01 Other Benefits 3,748 822 2,540 1,524 1,524 558 50 31 01 Operating Supplies 5,962 2,007 5,000 5,500 5,500 558 50 31 06 Library & Reference Material 4,152 200 1,500 2,500 2,500 558 50 31 07 Records Archives - - 100 100 100 558 50 31 09 Reprographics/printing 363 - 1,000 1,000 1,000 558 50 32 00 Fuel 2,225 1,590 1,500 2,500 2,500 558 50 41 00 Prof Svcs-Non Reimb Planng 40,779 9,885 45,000 113,000 113,000 558 50 41 02 Bank Fee's-C/C Processing 12,412 7,946 4,800 10,000 10,000 558 50 41 05 Building Plan Review 560 30,034 - - - 558 50 41 06 Prof Svcs-Reimb/Planning 12,119 25,506 10,000 10,000 10,000 558 50 41 07 Professional Svcs - Marketing 69,250 72,745 60,000 70,000 70,000 558 50 41 08 Professional Svcs-Inspections - 143,701 - - - 558 50 41 10 Professional Svcs-Civil 6,220 - 15,000 15,000 15,000 558 50 42 00 Communications 4,801 2,187 5,800 5,800 5,800 558 50 42 01 Postage-Non-Reimb 1,283 1,696 500 1,500 1,500 558 50 43 00 Travel 913 18 3,000 4,000 4,000 558 50 44 00 Ad/publishing Non-reimb 5,494 2,996 4,000 4,000 4,000 558 50 45 01 Operating Leases-Copier 2,650 1,515 3,000 3,000 3,000 558 50 45 10 Airport- Office Space Rent 19,603 11,721 20,093 20,093 20,696 558 50 46 00 Insurance-WCIA 244 347 328 10,701 11,319 558 50 48 00 Vehicle Repair & Maint 1,328 220 2,000 3,000 3,000 558 50 48 01 Office Machine Repairs & Maint 3,520 1,070 2,000 2,000 2,000 558 50 48 05 IWorQ Support & Maint 8,923 2,888 5,000 5,000 5,000 558 50 49 01 Prof Licenses & Memberships 2,980 65 1,500 2,000 2,000 558 50 49 02 Registration - Training 3,038 1,733 4,000 5,000 5,000 558 50 51 00 Transfer - Equipment Rental Repl 6,000 3,500 6,000 6,000 6,000 558 50 52 00 Transfer - Technology Equip Repl 11,674 6,811 11,674 10,289 11,743 594 58 64 03 Capital Outlay- Office Equip - - 820 820 820 934,205 685,077 1,094,732 1,280,307 1,335,840 558 70 31 01 ABC Grant 28,308 - - - - 558 70 31 04 Revitalization Program 6,143 4,377 14,300 120,000 - 34,451 4,377 14,300 120,000 - 572 10 46 00 Insurance-WCIA Library 695 694 475 700 700 695 694 475 700 700 594 58 63 01 AMTECH - Machine Shop 30,000 594 75 41 00 Howell Property - Prof Services - 4,400 - - - 594 75 61 00 Howell Property - Property Purchase - 245,477 - - - 30,000 249,877 - - - 586 00 00 00 State Bldg & Energy Code Fee 1,214 182 200 600 600 586 00 00 02 EMS/Trauma Care 2,851 1,930 3,800 3,800 3,800 586 00 00 03 Crime Victims Assessment 2,167 915 3,200 3,200 3,200 586 00 00 04 Traffic Safety Education 89,591 50,195 105,450 109,000 109,000 586 00 00 05 Judicial Information Sys 12,365 8,775 18,000 14,000 14,000 586 00 00 06 School Zone Safety 719 901 2,000 1,000 1,000 586 00 00 07 Crime Lab Analysis Fee 195 - 1,000 500 500 586 00 00 08 Brain Trauma 1,055 742 200 1,200 1,200 586 00 00 09 Auto Theft 5,406 3,829 8,000 6,200 6,200 586 00 00 10 Hwy Safety 586 387 500 500 500 586 00 00 11 Death Inv.316 94 300 300 300 GENERAL FUND EXPENSES - 001 REVITALIZATION LIBRARY INSURANCE CAPITAL OUTLAY COMMUNITY & ECONOMIC DEVELOPMENT 47 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 586 00 00 12 WSP Highway 1,793 536 1,500 1,800 1,800 586 00 00 13 2% Alcohol Profits/Taxes 3,678 3,777 4,945 4,945 4,945 589 30 00 21 Gun Permits Remitted To State 5,518 2,658 5,000 5,000 5,000 589 30 00 01 Sales Tax Collected - Remit To DOR 131 38 - - - 127,584 74,959 154,095 152,045 152,045 591 21 71 00 Principal 2014 LTGO Refi - Police Station 85,000 - 90,000 90,000 95,000 591 21 71 01 Principal-2014 Veh/Equipment 103,653 52,848 106,187 60,921 - 591 22 70 01 Principal-2010 LTGO Fire St 50,000 - 50,000 55,000 55,000 591 22 71 00 Principal-2010 LTGO-2001 ReFi 340,000 - 355,000 375,000 385,000 591 22 71 02 Principal-2015 LTGO - Fire Eng 151,501 77,235 155,477 159,557 163,744 592 21 83 02 Interest-2014 Veh/Equipment 5,907 1,932 3,378 1,083 - 592 21 83 03 Interest 2014 LTGO Refi 279,200 138,325 276,650 273,950 271,250 592 21 89 00 Debt Issue Costs 1,300 - 900 900 1,200 592 22 80 01 Interest-2010 LTGO St 46 39,850 18,925 37,850 35,850 33,650 592 22 83 00 Interest-2010 LTGO Bonds 2001 74,200 30,300 60,600 46,400 31,400 592 22 83 03 Interest -2015 Fire Eng 36,099 16,565 32,124 28,044 23,856 594 46 61 04 Land Purchase From A/P- B&G Club 96,000 56,000 96,000 120,000 120,000 1,262,710 392,130 1,264,166 1,246,705 1,180,100 597 22 49 02 Transfer To Equip Replacement 28,440 - - - - 597 36 00 01 Transfer To - Cemtery 24,236 - - - - 597 00 00 01 Transf To Gen Manatory Res 84,439 32,117 50,000 54,761 29,653 597 00 00 06 Transfer To G.F Program Dvp 30,000 - 50,000 - - 597 18 00 01 Transfer To M&O Library 36,000 21,000 36,000 36,000 36,000 597 22 00 01 Transfer To EMS 18,146 - - 300,000 300,000 597 22 62 01 Transfer To Cap Facil/Bldg 50,000 - 50,000 50,000 50,000 597 34 00 01 Transfer Out - Water Eng/GIS - - - 20,000 20,000 597 35 00 01 Transfers Out - Sewer Eng/GIS - - - 20,000 20,000 597 38 00 01 Transfer Out - Stormwater Eng/GIS - - - 10,000 10,000 597 44 55 00 Transfer To Street Maint 382,500 223,125 382,500 382,500 382,500 597 82 60 02 Transfer Out - Police Cars - - - 130,000 65,000 597 84 18 20 Transfer Out - Facilities 360,711 222,115 380,761 406,487 466,487 597 84 76 01 Transfer To - PW M&O 515,367 298,851 512,317 545,971 586,614 1,529,839 797,208 1,461,578 1,955,719 1,966,254 508 80 00 01 Ending Fund Balance 3,138,377 4,533,048 1,123,640 2,914,809 2,205,904 18,698,624 13,716,158 17,289,351 20,915,869 20,637,159 INTERFUND TRANSFERS TOTAL EXPENDITURES AND FUND BALANCE AGENCY DISBURSEMENTS DEBT SERVICE GENERAL FUND EXPENSES - 001 48     MANDATORY RESERVE ‐ 004    Fiscal policy states that the city will strive to maintain a mandatory reserve equal to 8% of budgeted  taxes and license and permit revenues.  The reserves are maintained to address temporary revenue  shortfalls, payment of expenditures due to cash flow shortages, reserves for expenditures deemed  necessary  by  the  mayor  and  city  council,  temporary  inter‐fund  short  term  loans,  and  other  unanticipated expenses as approved by city council.  An annual contribution will be budgeted from general fund resources, as available, to maintain the  target reserve level.  Fiscal policy also states that reserves that fall below the minimum standards will require a financial  plan  presented  to  city council  within  60  days  of  the  shortfall.    Reserves  will  be restored  to  the  minimum standard within a 3 year period.  In 2019 the minimum mandatory reserve is equal to $1,052,317 and is $1,081,970 for 2020.  The city  is 100% compliant with the mandatory reserve policy.      2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget    Beginning Fund Balance 881,000  965,439  510,000  997,556  1,052,317    Transfer In ‐ GF 84,439  32,117  50,000  54,761  29,653    TOTAL REVENUES AND BEGINNING  BALANCE  965,439  997,556  560,000  1,052,317  1,081,970    Ending Fund Balance 965,439  997,556  560,000  1,052,317  1,081,970    TOTAL EXPENDITURES AND FUND  BALANCE  965,439  997,556  560,000  1,052,317  1,081,970        49 50     PROGRAM DEVELOPMENT ‐ 005  This fund is to be used for unexpected expenses from unanticipated mandates or to pay for programs  to ensure the safety and well‐being of the community. This fund does not generate its own revenue.   Money comes from the general fund, as available.  Expenditures from this fund are authorized by city  council through the budget and/or budget amendment process.    Planned  expenditures  for  2019  and  2020  include  two  equipment  purchases  for  the  fire/EMS  department, a heart monitor and a LUCAS CPR device. Additional expenses include maintenance  repairs in city parks.  This list is a general scope of work identifying the areas in need of repair or  replacement to improve safety in city parks.   Terrace Park ‐ replace fence, restroom  door and BBQ   Jensen Park – ADA improvements   Zimmerman Trail – pavement  replacement   York Park – repairs to play equipment, add  wood chips and replace basketball nets   Wedgewood – replace concrete curbs,  install ADA ramps, additional wood chips,  update play equipment and stripe parking  lot   Woodway – ADA striping, additional wood  chips, update/repair plan equipment   Forest Trail – ADA striping, install ADA  ramps into play area, additional wood  chips, update/repair play equipment   Quake – replace drinking fountain, install  shade trees, replace gravel with wood  chips, replace restroom doors, paved path  from parking lot   Evans – replace gravel with wood chips  and update/add play equipment     2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget   Beginning Fund Balance      606,674       636,674       580,000       686,674       584,674    Transfer In ‐ General Fund      30,000       ‐        50,000       ‐        ‐     TOTAL REVENUES AND BEGINNING  BALANCE      636,674       636,674       630,000       686,674       584,674     Fire Dept ‐ Heart Monitor Equipment      ‐        ‐        ‐        72,000       ‐    Fire Dept ‐ LUCAS Device      ‐        ‐        ‐        20,000       ‐    Transfers Out ‐ PW M&O Parks      ‐        ‐        ‐        10,000       10,000    Ending Fund Balance      636,674       636,674       630,000       584,674       574,674    TOTAL EXPENDITURES AND FUND  BALANCE      636,674       636,674       630,000       686,674       584,674   51       52 SPECIAL REVENUE FUNDS  53 54     STREETS ‐ 101    The Streets fund is a special revenue fund which means that revenues in this fund are restricted as to  their use.  The primary revenue source in this fund comes from a state shared distribution of excise tax on each  gallon of fuel sold in the state.  The revenues are distributed to cities on a per capita basis.  Fuel tax must be used to maintain transportation systems within the city (i.e. street repair, sidewalk  maintenance, bridge repair).  The state also distributes “multi modal” funding which is used to provide  pedestrian access and to connect pedestrian systems to motorized transportation systems Examples  of multi‐modal systems include; trails, sidewalks, bus stops, and bike paths.  State revenues represent about 42% of the Streets budget which does not cover the full cost of  providing street related services.  The general fund makes a contribution to pay for street lighting,  salaries/benefits and to pay for other costs that aren’t covered by state revenues.  The stormwater  fund also makes a contribution to pay for services performed on the city’s stormwater system.  A general summary of operational maintenance items to be completed in 2019/2020 include;  crack  sealing, replace gravel, PD parking lot, asphalt repairs, street sweeping, traffic markings, guardrail  repairs, trail maintenance and bridge and signal inspections.  Capital projects to be completed in 2019 include paving of the merchants and masons parking lot and  grant match funding for the BNSF 67th Ave rail project.  The  FTE  count  changed  from  last  budget  season  due  to  the  retirement  of  the  M&O  Manager,  restructuring  to  2  crew  chiefs  (leads)  and  restructuring  of  the  cemetery  coordinator  position  to  provide street and maintenance services.  B U D G E T E D  P E R S O N N E L  S U M M A R Y                             POSITION      2017 2018  2019  2020  PW M&O MANAGER   0.25 0.25  0.25  0.25  M&O SUPERVISOR   0.25 0.25  0.00  0.00  LEAD MAINTENANCE WORKER   0.00 0.00  1.25  1.25  SR MAINTENANCE WORKER   3.00 3.00  2.00  2.00  MAINTENANCE WORKERS   1.00 1.00  0.00  0.00  M&O / CEMETERY COORDINATOR   0.00 0.00  0.35  0.35  TOTAL      4.50 4.50  3.85  3.85      55 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 193,997 308,052 64,888 310,628 193,397 WSDOT Grant - BNSF RR Crossing - - 240,000 - - Multimodal Transportation - City 19,576 13,151 26,516 26,634 26,700 Motor Vehicle Fuel Tax 400,529 224,446 392,293 399,904 400,000 MVA Transpo City 2,726 - 23,319 23,353 23,500 NCTRS 58,341 41,924 46,200 52,000 52,000 Investment Interest 2,657 3,004 500 1,500 1,500 Sale Of Scrap And Junk 484 - 500 500 500 Insurance Claim Reimbursement 1,031 - - - - Transfer-In-Storm Wtr Main 115,549 68,383 117,223 117,223 117,223 Transfer In - GF Merchant Parking Lot - - - - - Transfer-In-General Fund 382,500 223,125 382,500 382,500 382,500 Transfer-In-REET1 68,000 39,669 68,000 68,000 68,000 1,245,389 921,755 1,361,939 1,382,242 1,265,320 Operating Supplies 22,775 14,195 12,500 25,000 25,000 Professional Services 14,277 484 30,000 78,500 78,500 Bridge Repair/Maint - - 5,000 4,000 5,000 Complete Streets Project - Design - 41,034 50,000 - - Sidewalk Maintenance 832 - 6,000 - - Contracted Annual Maintenance - - - - - BNSF- 67th Retaining Wall Maint 8,868 9,135 9,135 9,409 9,691 Street Lighting 127,791 57,442 115,000 130,000 130,000 Street Lights Repair/Maint 247 - 5,000 5,000 5,000 Trail Maintenance 3,852 - 10,000 15,000 15,000 Traffic Operating Supplies 3,884 9,833 7,000 10,000 10,000 Professional Services 32,587 114 50,000 125,000 125,000 Interlocal Services 42,931 6,260 60,000 - - Operating Supplies 3,781 - 25,000 24,400 25,000 Professional Services 2,640 - 6,000 - - Salaries & Wages 279,701 171,852 281,884 294,195 303,233 Leave - Payout 2,807 - - - 8,420 Overtime 21,551 13,166 26,615 22,000 22,000 On-call - - - - - FICA 18,442 12,338 18,607 19,319 20,432 Medicare 4,313 1,664 5,053 4,266 4,397 L&I 7,077 3,598 8,031 7,466 7,840 Retirement 37,206 23,497 35,796 42,688 48,445 Medical Insurance 48,565 23,832 57,840 43,649 46,635 Dental/Vision/Life Insur 6,501 3,304 7,375 5,437 5,490 Unemployment 608 370 850 623 660 Disability Insurance 1,416 836 1,661 1,870 1,975 Other Benefits 2,962 1,546 3,090 2,681 2,681 Office Supplies 36 - 300 300 300 Uniforms, Clothing & Safety 352 2,458 2,000 2,500 2,500 Fuel 19,613 10,536 16,500 20,000 20,000 Small Tools & Equipment 242 240 1,000 1,500 1,500 Software - Annual Maint Support - - 1,000 - - Accounting/Admin-Cost Allocation 56,765 34,339 58,866 70,486 70,486 Communications 2,416 880 3,000 3,000 3,000 Travel 120 - 1,000 - - Insurance-WCIA 25,558 25,237 26,000 9,911 10,327 Vehicle Repair & Maintenance 18,061 5,015 8,000 10,000 10,000 Ref Materials, Subscrip, Etc - 27 300 - - STREETS FUND - 101 TOTAL REVENUES AND BEGINNING BALANCE 56 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Travel/Training 195 2,924 2,000 4,000 4,000 Airport Rent- City Shop Lot 106 10,608 6,188 10,608 10,608 10,608 Airport Rent - Storage Lot 105 11,604 6,769 11,604 11,604 11,604 Capital Outlay-2,206 384 1,000 6,000 6,000 Asset Mgmt Software - Element 9,281 2,063 - - - TIB Grant - LED Streetlight Conversion 3,040 - - - - Merchant Parking Lot - Paving - - - 75,000 - BNSF Railroad Crossing Project - - 250,000 - - Transfers-Out -Trans - BNSF Crossing - - - 10,000 - Transfer Out - IT Tech Street 6,625 4,137 7,095 8,433 9,170 Transfer Out - Equip Street 75,000 43,750 75,000 75,000 75,000 Ending Fund Balance 308,052 382,309 49,229 193,397 130,426 1,245,389 921,755 1,361,939 1,382,242 1,265,320 TOTAL EXPENDITURES AND FUND BALANCE STREETS FUND - 101 57 58     SOCIAL SERVICES ‐ 105    This fund was created as a result of a donation from the Cascade Valley Hospital Foundation.  The  donation was to be used for specific purposes so the money in this fund is restricted.  As per city policy, this fund can be used for providing immediate basic needs to opiate addicted  individuals that are seeking and/or being transported to treatment.  Allowable uses of this money  include; meals, clothes, transportation costs, shelter and hygiene needs.  The funds are accessed by the police department through the officer working with the embedded  social worker. The purpose is to connect addicted individuals to services.  Currently, the only source of continued revenue for this fund is from private donations.      2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget  Beginning Fund Balance      10,000       11,779       5,000       9,000       4,500   Interest       39    Health Service ‐ Donations      1,779       (214)                    ‐        500       500     TOTAL REVENUES AND BEGINNING  BALANCE      11,779       11,604       5,000       9,500       5,000     Supplies & Services                     ‐        903       5,000       5,000       2,000     Ending Fund Balance      11,779       10,702                     ‐        4,500       3,000     TOTAL EXPENDITURES AND FUND  BALANCE      11,779       11,604       5,000       9,500       5,000     59 60     GROWTH FUND ‐ 107    The source of revenue generated from this fund comes from mitigation fees collected resulting from  new construction impacts.  The primary source of revenue is from traffic impact fees but the city also  collects park and tree mitigation fees.  Fees must be used within 10 years of the date collected.  These revenues are restricted as to their use.  Transportation mitigation fees represent the majority  of fees collected, about 82% of fund revenues.   Transportation mitigation fees must be used for public streets and roads addressed in the capital  facilities plan element of a comprehensive plan.  Funds cannot be used to correct existing deficiencies,  they  must  be  used  to  service  the  community  at  large  and  be  reasonably  related  to  the  new  development.  Planned uses of these funds included in the 2019/2020 budget are;   $25,000 transferred to the park improvement fund as partial funding for the Terrace Park  Capital Project     $1.589  million  transferred  to  the  transportation  improvement  fund  to  meet  match  requirements on grant funding.  Transportation projects are budgeted in the Transportation  Improvement Fund.  Major projects included in the transportation improvement budget are;   o 173rd design and construction  o 204th/77th roundabout  o Design and right of way for 40th Ave/SR 531 intersection  o Design SR 531 widening  o BNSF 67th rail/trail crossing project  o  74th/204th signal      61 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 2,550,400 3,680,769 1,884,966 2,500,000 2,187,275 Community Parks- Mitigation 431,915 14,054 10,000 20,000 20,000 Tree Impact Fees 6,784 - - 2,500 2,500 Traffic Mitigation Fees 858,535 528,379 200,000 200,000 200,000 Investment Interest 34,127 29,869 18,000 22,000 20,000 Interest Rcvd - EMS Loan 1,798 1,171 - - - Loan Repay From EMS 286,226 165,478 - - - Transfer From Trans Imp Fund - 385,000 - - - 4,169,786 4,804,720 2,112,966 2,744,500 2,429,775 Loan Issued To EMS Fund 312,226 472,196 223,915 - - Transfer To Park Improvement 1,868 - 10,000 25,000 - Transfer To Trans Improvement 174,922 772,450 1,718,409 532,225 1,057,225 Ending Fund Balance 3,680,769 3,560,074 160,642 2,187,275 1,372,550 4,169,786 4,804,720 2,112,966 2,744,500 2,429,775 TOTAL REVENUES AND BEGINNING BALANCE GROWTH FUND - 107 TOTAL EXPENDITURES AND FUND BALANCE 62     EMS ‐ 108    The EMS fund receives revenues from an EMS levy, district contracts, services provided to the airport,  transport fees and beginning late 2018, an ambulance utility fee.  The budget reflects the following major revenue assumptions;   Increase EMS levy by 1% plus new construction.     District contract revenues are estimates as contract negotiations are still pending. The city is  using a cost for service model to estimate revenues for 2019 and 2020.      Transport fees were based on 2017 actuals and include a 1% increase for 2020 to account for  an expected increase in call volume.     Ambulance utility revenues were based on $15 per billable unit, per month.  Billable units are  estimated at 8,155.  2020 assumes an increase of 200 billable units.      The budget reflects the following major expense assumptions;  In 2016, the city hired FCS group to conduct a cost for service study.  The study looked at the total  cost of providing fire and emergency medical services and what percent of costs were attributed to  providing  fire  services  and  what  percent  attributed  to  emergency  medical  services.    The  study  concluded that the cost to provide fire services represented about 30% of the total department  budget.  70% of the department budget was for providing emergency medical services. Department  costs for the 2019 ‐ 2020 budget were allocated based on the cost framework as identified in the FSC  study  which  means  that  approximately  30%  of  the  department  budget  is  reflected  in  the  fire  department budget and 70% of the costs are reflected in the emergency medical services (EMS)  budget.  The EMS budget is accounted for in a different fund called the EMS Fund.     Adding 3 FTE’s (costs split with Fire).  Partial funding in 2019, 2020 and 2021 through the  SAFER grant.     Includes funding for a Community Resource Paramedic.    63      Increase contributions to the equipment replacement to provide funding levels that will allow  replacement of equipment at the end of its useful.  Current schedules reflect replacement of  vehicles beyond their estimated useful life.     Anticipating a change in pay structure for part paid positions.      The budgeted personnel summary reflects the shift in how we’re accounting for Fire related costs  versus EMS related costs.  Overall, costs are allocated 30% to Fire and 70% to EMS.  The 2019 ‐ 2020  personnel  budget  was  built  to  reflect  this  cost  allocation,  therefore  in  the  budgeted  personnel  summary for the Fire Department, you will see a decrease in FTE’s even though 3 additional were  added to the department.  You will see an increase in FTE’s in the EMS Fund. Total department FTE  count (EMS/Fire combined) went from 30 in 2018 to 33 in 2019/2020.    B U D G E T E D   P E R S O N N E L   S U M M A R Y                POSITION   2017  2018  2019  2020  FIRE CHIEF   0.50  0.50  0.50  0.50  DEPUTY FIRE CHIEF   0.50  0.50  0.50  0.50  FF/EMT‐PARAMEDIC   12.00  12.00  20.50  20.50  ADMINISTRATIVE SPECIALIST   0.50  0.50  0.50  0.50                  *TOTAL      13.50  13.50  22.00  22.00  *See Fire Department budgeted personnel summary in the General Fund.  64 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 106,883 605 - 200,000 282,607 EMS Levy-Arlington 967,313 515,545 993,425 988,193 998,613 EMS Levy-District #24 83,416 52,890 86,361 102,577 103,603 EMS Levy-District #21 338,325 177,294 339,161 357,588 358,134 EMS Levy-District #25 56,525 32,809 49,339 51,011 51,612 SAFER Grant - EMS - - - 169,085 181,666 Dept Of Health Grant 1,270 1,222 1,500 1,300 1,300 EMS Services - Interfund 147,819 84,695 145,191 146,643 148,590 Ambulance Services Fee - - - 1,467,900 1,503,900 Transport Fees 1,052,793 631,265 1,010,000 1,052,000 1,062,520 EMS Fest Of The River OT 2,500 - 2,500 2,500 2,500 EMS Service For Fire Dist #19 103,000 51,500 105,000 138,628 140,014 Investment Interest 471 683 500 1,300 1,300 EMS-donations 40,000 - - 100 100 Loan Rcvd From Growth Fund 312,226 472,196 223,915 - - Transfer-In-General Fund 18,146 - - 300,000 300,000 3,230,686 2,020,704 2,956,892 4,978,825 5,136,459 Salaries & Wages - Fire Admin 159,116 58,648 178,979 190,595 202,738 FICA 1,626 1,220 9,194 6,477 6,842 Medicare 2,262 523 2,595 2,699 2,870 L&I 2,605 1,050 2,963 5,425 5,697 Retirement 10,246 4,220 12,204 14,583 17,442 Medical Insurance 16,242 6,319 18,541 23,566 25,010 Dental/Vision/Life Insur 1,938 756 2,130 2,116 2,140 Unemployment 299 116 358 372 400 Disability Insur 715 321 924 1,171 1,250 Other Benefits 268 1,138 60 1,650 1,650 Office & Operating Supplies 377 446 10,650 19,565 19,565 Professional Services 17,086 12,784 8,250 8,250 8,250 Acct./Admin-Cost Allocation 195,332 100,151 171,688 276,597 276,597 Communications 5,187 9,579 11,000 18,200 18,200 Insurance-WCIA 11,923 13,518 13,307 29,439 31,025 Subscriptions 2,420 3,099 3,600 3,600 3,600 EMS Council - 21,446 11,275 14,300 14,750 Salaries & Wages - Firefighters 1,105,408 659,615 1,242,965 2,050,898 2,118,294 Holiday Pay 51,219 - 47,850 90,051 93,000 Leave Payout 15,299 - - - - Volunteer Stipends 178,425 113,013 210,000 268,853 268,853 Overtime 222,861 80,408 104,500 197,612 203,606 FICA 11,044 11,116 11,160 16,669 16,670 Medicare 22,672 8,169 22,197 33,234 34,190 L&I 49,628 27,154 44,032 97,095 101,950 Uniforms & Clothing 1,493 3,868 8,000 16,100 16,100 Retirement 73,328 37,996 91,849 179,626 209,846 Medical Insurance 165,655 106,758 158,332 358,395 378,508 Dental/Vision/Life Insur 20,094 11,481 19,509 32,710 34,470 Unemployment 3,012 1,624 4,062 4,980 5,123 Disability - - 6,248 2,995 3,394 Other Benefits 51,064 30,897 50,820 75,510 75,510 EMS Supplies 92,052 53,837 75,000 75,000 75,000 Bio Hazard - - 800 800 800 EMS FUND - 108 TOTAL REVENUES AND BEGINNING BALANCE 65 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Fuel 25,544 12,412 22,000 28,700 30,000 Stilly Tribe Donation - Housing 1,814 3,251 - - - Community Resource Paramedic - - - 30,000 30,000 Vehicle Repair & Maint 68,975 13,329 41,500 61,250 63,000 Laundry - - 600 600 600 Travel 1,517 299 2,500 2,500 2,500 Training/Registration 2,809 7,167 5,000 5,000 5,000 Rent Fire Station #47 - - - 6,263 6,263 Rent Fire Station #48 19,085 13,008 23,196 32,474 32,474 Triple Net Charges Station #48 3,686 2,458 3,500 4,900 4,900 Dispatch Services 135,734 76,779 126,700 126,700 128,000 Medical Director Fee's 21,000 14,000 22,000 22,000 25,000 Equipment Contracts - 6,613 1,000 1,000 1,000 System Design -EMS Billing 57,899 30,284 70,000 70,000 70,000 Loan Repayment To Growth 286,226 165,478 - - - Reimburse Medical Payments 6,571 1,000 2,500 2,500 2,500 Interest Paid To Growth Fund 1,798 1,171 - - - Capital Outlay 28,453 - 2,000 2,000 2,000 Transfer Out - IT Tech EMS 18,071 11,291 19,354 31,198 36,473 Transfer Out - Equip EMS 60,000 35,000 60,000 150,000 150,000 Sales Tax To State - 3,418 - - - Ending Fund Balance 605 242,480 - 282,607 273,409 3,230,686 2,020,704 2,956,892 4,978,825 5,136,459 TOTAL EXPENDITURES AND FUND BALANCE EMS FUND - 108 66     LODGING TAX – 114  Revenues in this fund are generated from a 2% consumer tax charged on overnight stays, for periods  of less than 30 days, for hotels, motels, rooming houses, private campgrounds, RV parks and similar  facilities.   State law requires that these funds must be used for activities, operations and expenditures related  to tourism promotion.  Examples include; tourism marketing, marketing and operating a special event  or festival, and operations of tourism related facilities.  Revenues for 2019/2020 are slightly below what was budgeted for 2018.  The revenue decrease is  reflective of new hotels in the surrounding area competing with hotels within City of Arlington limits.  The amount budgeted for distribution to grant recipients also decreased in the 2019/2020 budget.  In  2017/2018,  the  amount  budgeted  for  distribution  was  increased  because  fund  balance  was  accumulating.  The increased distribution in the last budget was intentional. The primary goal in the  last budget was to invest the lodging tax dollars and reduce fund balance to a level needed only for  cash flow purposes.    2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget    Beginning Fund Balance      84,252       66,413       41,979       23,908       20,717     Lodging Tax      140,931       70,141       160,000       150,000       150,000   Investment Interest      1,163       736       900       1,000       1,000     TOTAL REVENUES AND BEGINNING  BALANCE      226,346       137,290       202,879       174,908       171,717     Admin/Accounting‐Cost Allocation      9,598       4,956       8,496       9,191       9,191   Tourism      150,335       36,828       170,000       145,000       140,000     Ending Fund Balance      66,413       95,506       24,383       20,717       22,526     TOTAL EXPENDITURES AND FUND  BALANCE      226,346       137,290       202,879       174,908       171,717     67 68     CEMETERY ‐ 116    Revenues from the cemetery are accounted for in a special revenue fund which means that these  revenues are restricted and to be used only for operating and maintaining the cemetery.  Revenues come from a variety of sources related to providing burial services.  Some of the major  revenues include; lot sales, opening and closing services, sales of headstones, liners urns and vaults.   Projected revenues are showing a decrease from the last budget.  Activity is unpredictable and makes  it challenging to predict revenues,  however trends seems to indicate people are seeking alternative  burial options which make predicting revenues even more difficult.  Two slight changes in budgeted personnel was moving a total of .5 FTE to the maintenance and  operations department which is a better reflection of work being performed.     B U D G E T E D   P E R S O N N E L   S U M M A R Y                  POSITION      2017  2018  2019  2020  CEMETERY MAINTENANCE WORKER   0.75  0.75  0.50  0.50  M&O/ CEMETERY COORDINATOR   0.00  0.00  0.50  0.50  ADMINISTRATIVE SPECIALIST   0.75  0.75  0.00  0.00  TOTAL      1.50  1.50  1.00  1.00    69 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 316 - 11,251 5,000 35,256 Lot Sales 34,771 45,470 50,400 50,400 50,400 Opening & Closing 36,437 38,685 60,000 55,000 55,000 Sale Of Niches 11,832 11,729 6,500 11,000 11,000 Sale Of Liners/urns 15,410 11,460 26,000 20,000 20,000 Sale Of Vaults 1,295 2,590 1,295 1,295 1,295 Setting Headstones 15,250 9,275 20,000 16,000 16,000 Niche Inscription 4,830 4,830 3,200 4,000 4,000 Service Fee 150 100 300 200 200 Overtime Service Charges 7,500 6,000 7,000 8,000 8,000 Pressure Washing-service - 230 100 100 100 Headstone Sales 44,506 23,494 48,000 43,000 43,000 Final Inscription 5,445 2,904 6,500 5,000 5,000 Memorial Sales 150 - 6,500 2,000 2,000 Investment Interest 29 205 100 100 100 Sales Tax Collected 16,292 14,726 20,911 20,383 20,383 Transfer In - General Fund 24,236 - - - - 218,449 171,698 268,057 241,478 271,734 Salaries & Wages 80,963 43,796 92,328 66,422 68,532 Overtime - 64 - 600 623 FICA 4,862 2,884 4,293 4,155 4,288 Medicare 1,137 390 1,004 963 995 L&I 1,489 742 400 1,939 2,037 Uniforms And Clothing 489 - 500 500 500 Retirement 9,970 5,570 8,503 9,181 10,166 Medical Insurance 20,955 9,017 23,010 13,049 13,963 Dental/Vision/Life Insur 2,533 1,099 2,650 1,578 1,594 Unemployment 164 88 150 134 139 Disability Insur 416 219 457 425 445 Other Benefits - 150 40 200 200 Office Supplies 1,055 - 500 1,000 1,000 Operating Supplies 869 589 1,500 1,500 1,500 Landscape And Beautification 570 - 700 700 700 Fuel 878 1,114 1,600 1,500 1,500 Purchase Of Liners 6,071 2,705 6,500 6,000 6,000 Purchase Of Headstones 24,230 13,532 24,000 26,000 26,000 Purchase Of Vaults 1,004 779 800 800 800 Purchase Of Memorial Items 250 - - - - Small Tools - - 200 200 200 Professional Services 8,405 298 12,000 12,000 12,000 Correctional Services 1,962 2,096 3,000 3,000 3,000 Accounting/Admin-Cost Allocation 13,465 10,442 17,900 12,661 12,661 Communications 2,051 885 2,500 3,000 3,000 Travel 23 147 300 300 300 Insurance-WCIA 3,042 3,001 2,890 2,111 2,201 Utilities 8,156 2,916 8,000 8,000 8,000 Repairs & Maintenance 475 170 700 600 600 Turf Care & Repair 200 241 400 400 400 Vehicle Repair & Maint 1,511 14 1,000 1,500 1,500 Licenses/memberships 180 - 150 150 150 Training - 19 300 300 300 CEMETERY FUND - 116 TOTAL REVENUES AND BEGINNING BALANCE 70 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget State Taxes 11,256 9,407 14,115 14,500 16,000 Refund - Preneeds 1,047 - - - - Transfer Out - IT Tech Cemetery 268 168 287 354 564 Transfer Out - Equip Cemetery 1,000 500 3,000 3,000 3,000 Transfer Out - PW M&O 7,500 4,375 7,500 7,500 7,500 Ending Fund Balance - 54,281 24,880 35,256 59,376 218,449 171,698 268,057 241,478 271,734 TOTAL EXPENDITURES AND FUND BALANCE CEMETERY FUND - 116 71 72 TRANSPORATION BENEFIT DISTRICT ‐ 180    On  April  1,  2013  the  Arlington  City  Council  passed  Ordinance  2013‐005,  which  created  a  Transportation Benefit District (TBD) in the City of Arlington. A TBD is a quasi‐municipal corporation  and independent taxing district created for the sole purpose of acquiring, constructing, improving,  providing, and funding transportation improvements within the City limits of Arlington.   The voters approved a two‐tenths of one percent sales tax that would fund repairs and improvements  to the 314 road segments throughout the City that are in failing or near failing condition over the next  10 years.   On February 20, 2018, city council adopted Ordinance 2018‐001 which authorized the city to assume  the rights, responsibilities, powers, and functions of the transportation benefit district.  The ordinance  did not change what the voter approved sales tax could be used for, the ordinance  authorized that  the city council, in lieu of a separate board, would be the governing body and financial activities would  not have to be reported as a separate legal entity.  Revenues generated from the voter approved sale tax are to be used for pavement preservation  purposes, meaning that roads rated as failing or near failing, will be repaired, resurfaced or rebuilt.  Expenditures are budgeted for pavement preservation as identified in the attached workplan.      73 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 228,996 733,769 504,700 647,073 595,783 Retail Sales & Use Tax 1,033,533 642,897 952,481 1,085,210 1,139,470 WSDOT NHS Grant Broadway/Division - - - - 340,000 STP CMAQ Pavement Grant 184,838 - - - 75,000 Investment Interest 6,350 9,003 3,000 5,000 5,000 1,453,717 1,385,670 1,460,181 1,737,283 2,155,253 WCIA Insurance 2,500 - 2,500 - - Audit Cost 311 - 4,000 - - Legal Notices 200 - - 500 500 Road Projects 246,486 505 1,000,000 1,100,000 1,576,500 Design/Consutants Services 17,860 38,880 310,000 41,000 46,000 Broadway & Division Preservation Proj 452,591 - - - 425,000 Ending Fund Balance 733,769 1,346,284 143,681 595,783 107,253 1,453,717 1,385,670 1,460,181 1,737,283 2,155,253 TRANSPORTATION BENEFIT DISTRICT - 180 TOTAL REVENUES AND BEGINNING BALANCE TOTAL EXPENDITURES AND FUND BALANCE 74 Ut i l i t y I m p r o v e m e n t Pl a n n i n g M a p (2 0 1 8 - 2 0 2 1 ) na 10/10/ 2 0 1 7 UTIL_201 8 _ V i c i n i t y 8 . 5 x 1 1 _ 1 8 Ci t y o f A r l i n g t o n 1 i n c h = 9 2 0 f e e t Sheet : Dat e : Scale :Fi l e : Map s a n d G I S d a t a a r e d i s t r i b u t e d “ A S - I S ” w i t h o u t w a r r a n t i e s o f a n y k i n d , e i t h e r e x p r e s s o r i m p l i e d , i n c l u d i n g b u t n o t l i m i t e d t o w a r r a n t i e s o f s u i t a b i l i t y f o r a p a r t i c u l a r p u r p o s e o r u s e . 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I O N S T E J A C K S O N S T N ALCAZAR AVE TV E I T R D DUNHAM AVE E 5TH S T E 4 T H S T 88TH DR NE 21 1 T H P L N E E 2 N D S T E B U R K E A V E S FRENCH AVE S MACLEOD AVE DIK E R D SR 9 N MACLEOD AVE N OLYMPIC AVE N DUNHAM AVE 67TH A V E N E E 5 T H S T E G I L M A N A V E M- 1 3 7 4 M- 9 1 7 M-1042 M- 4 7 M- 1 5 9 5 M-527 M-402 M-169 M-6 0 1 M-539 ± Le g e n d Uti l i t y I m p r o v e m e n t s CIP 2018 CIP 2019 CIP 2020 CIP 2021 75 76 CAPITAL PROJECT FUNDS  77       78     REET 1 ‐ 303  The REET 1 fund receives revenue from real estate excise tax.  The 2019/2020 budget anticipates an  increase over the 2017/2018 budgeted revenues.  Projections are based on the average revenues over  the past 5 years and economic forecasts indicate home prices and the housing market to be strong  the next 12 to 24 months.    RCW 82.46.010 authorizes all cities and counties to levy a .25% real estate excise tax (REET 1) on all  sales of real estate.  The tax must be spent on capital projects listed in the capital facilities plan  element  of  the  comprehensive  plan.    Planned  uses  for  2019/2020 are;  debt  obligations  on  the  purchase of park land, debt obligation on public safety radio equipment and park improvements.     2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget    Beginning Fund Balance      244,022       411,797       163,045       400,000       455,254     Real Estate Excise Tax      504,750       330,548       320,000       500,000       500,000   Real Estate Excise Tax ‐State      357       18,495                     ‐        ‐                         ‐    Investment Interest      3,207       3,989       1,300       1,300       1,300   Transfer In ‐ Park Improvement      40,402                      ‐                      ‐        ‐                         ‐      TOTAL REVENUES AND BEGINNING  BALANCE      792,738       764,829       484,345       901,300       956,554     800 Mhz Annual Maintenance      82,686       89,528       87,000       96,528       103,528   Principal‐ 2010 LTGO‐ 800 Mhz      40,000                      ‐        45,000       45,000       50,000   Interest‐ 2010 LTGO 800 Mhz      7,200       2,800       5,600       3,800       2,000   Transfer To Str Fund O&M      68,000       39,669       68,000       68,000       68,000   Transfer To Park Imp‐ Graafstra Payment      152,000       88,669       152,000       152,000       224,113   Transfer To Park Improvement      31,055                      ‐                      ‐        80,718                        ‐      Ending Fund Balance      411,797       544,163       126,745       455,254       508,913     TOTAL EXPENDITURES AND FUND  BALANCE      792,738       764,829       484,345       901,300       956,554   79 80     REET 2 ‐ 304    The REET 2 fund receives revenues from real estate excise tax revenue.  The 2019/2020 budget  anticipates an increase over the 2017/2018 budgeted revenues.  Projections are based on the average  revenues over the past 5 years and economic forecasts indicate home prices and the housing market  to be strong the next 12 to 24 months.    RCW 82.46.035 authorizes all cities and counties that are planning under the Growth Management  Act to levy a second .25% real estate excise tax, known as REET 2.    Planned uses for 2019/2020 are debt obligations on the N. Olympic Avenue improvements.    2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget    Beginning Fund Balance      350,073       570,265       228,228       612,000       829,728     Real Estate Excise Tax      504,750       330,548       320,000       500,000       500,000   Real Estate Excise Tax (stat      357       ‐        ‐                         ‐                        ‐    Investment Interest      6,056       6,397       1,200       6,000       8,000   Transfer‐In‐General Fund                    ‐        ‐        ‐                         ‐                        ‐      TOTAL REVENUES AND BEGINNING  BALANCE      861,236       907,209       549,428       1,118,000       1,337,728     Principal ‐ 2007 LTGO Bonds      195,000       ‐        200,000       210,000       215,000   Other Debt Service Costs      500       ‐        500       550       550   2007 LTGO Debt Interest      95,471       42,861       85,722       77,722       69,321     Ending Fund Balance      570,265       864,348       263,206       829,728       1,052,857     TOTAL EXPENDITURES AND FUND  BALANCE      861,236       907,209       549,428       1,118,000       1,337,728     81 82     CAPITAL FACILITIES – 305    This is a capital projects fund and does not generate its own revenue.  Revenue comes from transfers  from the general fund.  Financial policy says that the city will maintain a capital facilities building fund  to  provide  funding  for  future  facilities  including  debt  repayment,  less  proprietary  fund  projects.   Contributions into this fund will be made from available funds as identified in the adopted or amended  budget.  The 2019/2020 budget includes a transfer, from the general fund, of $50,000 per year.  A  capital facilities plan is currently being updated and will be presented to council at the 2019 Spring  retreat.    Planned uses of the funds included in the 2019/2020 budget are;   City hall improvements   Police department improvements   City shop improvements      2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget    Beginning Fund Balance      100,004       129,285       100,004       129,692       127,292     Investment Interest      130       562       ‐        100       100   Transfer‐In Gen Fund      50,000                      ‐        50,000       50,000       50,000     TOTAL REVENUES AND BEGINNING  BALANCE      150,133       129,847       150,004       179,792       177,392     City Hall/Police Improvements      ‐                       ‐        ‐        35,000       ‐    City Shop Improvements      ‐                       ‐        ‐        17,500       17,500   Transfer Out ‐ PW M&O      20,848                      ‐        ‐        ‐        ‐      Ending Fund Balance      129,285       129,847       150,004       127,292       159,892     TOTAL EXPENDITURES AND FUND  BALANCE      150,133       129,847       150,004       179,792       177,392     83 84     TRANSPORTATION IMPROVEMENT ‐ 310    The  transportation  improvement  fund  is  a  capital  projects  fund and  does  not  generate  its  own  revenue, with the exception of land rent from the Espresso stand.  The majority of revenue to pay for  projects come from grants and traffic mitigation fees (from the growth fund).  In 2019/2020 the city is anticipating approximately $4.5 million in transportation related grants,  they include;   WSDOT – BNSF 67th Avenue Rail Project   Sidewalks and trails   FHWA Repurpose ‐ AVR   Legislative ask – 40th/SR 531 intersection   TIB –  204th/77th Roundabout    Major projects included in the transportation improvement budget include;   o 173rd design and construction  o 204th/77th roundabout  o Design and right of way for 40th Ave/SR 531 intersection  o Design SR 531 widening  o BNSF 67th rail/trail crossing project  o  74th/204th signal  o Sidewalk and trail projects    85 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance - - 295,603 - 10,103 WSDOT Grant - BNSF 67th Ave Rail Proj - - - 385,000 - FHWA Repurpose - AVR - - 791,912 91,912 700,000 Legislative Ask - (40th/SR 531 Intersection - - - - 925,000 Sidewalk & Trail Grants - - 1,043,200 - 715,000 TIB - Arl Valley Rd Grant - 59,708 2,360,000 - - TIB - 204th/77th Roundabout - - 2,589,091 210,000 1,485,000 Dept Of Commerce - MIC Grant 45,000 5,809 - - - Sno-County OSO Funds - 385,000 500,000 - - Investment Interest 192 35 500 - - Espresso Stand Lease 10,103 5,893 10,103 10,103 10,103 Leasehold Tax Collected 1,297 757 1,300 1,300 1,300 Transfer-In-Growth Fund 174,922 772,450 1,718,409 532,225 1,057,225 Transfer -In Street - BNSF RR Crossing Proj - - - 10,000 - Transf In-AP - 173rd Constr - - - - - 231,514 1,229,653 9,310,118 1,240,540 4,903,731 Professional Services 10,319 5,285 - 70,000 75,000 Transportation Comp Plan 12,234 - - - - MIC Feasibility Study - 22,248 - - - Remittance Of Leasehold Tax 1,297 324 1,300 1,300 1,300 Purchase Of Land - Arl Valley Road - 386,664 - - - Multimodal Plan 4,859 - - - - 173rd Design - - - 75,000 - Arlington Valley Road 186,173 421,207 3,126,000 - - Arlington Valley Road - Federal Grant 15,313 8,608 - - - 204th/77th Roundabout - - 4,346,660 300,000 2,250,000 40th Ave / SR 531 Intersection - - - 72,225 997,225 SR -531 Widening Project - - - 10,000 10,000 Sidewalk & Trail Grant Projects - - 1,304,000 - 825,000 BNSF 67th Ave Rail/Trail Crossing Proj - - - 395,000 - 74th/204th Signal - - - 156,912 725,000 173rd Design 1,319 - - - - 173rd Construction - - - 150,000 - Transfer To Growth Fund - 385,000 - - - Ending Fund Balance - 317 532,158 10,103 20,206 231,514 1,229,653 9,310,118 1,240,540 4,903,731 TRANSPORTATION IMPROVEMENT FUND - 310 TOTAL REVENUES AND BEGINNING BALANCE TOTAL EXPENDITURES AND FUND BALANCE 86     PARK IMPROVEMENT ‐ 311    The park improvement fund is a capital projects fund and does not generate its own revenue with the  exception of an annual land rent payment from the Country Charm lease.  The annual land rent is  $5,000.  Revenues for park improvements come from grants and/or donations.  Planned projects for the 2019/2020 budget include;   Budget carryover for the Haller Park Splash Pad.  This project was originally budgeted in 2017  but due to  bidding delays, the project is expected to be completed early 2019.  Budget  approved in the prior year will need to be carried over into 2019.       The Terrace Park Improvements will be made to the terraces, amphitheater and creating of  ADA seating.     The Evans Park project improvements will be made to the restrooms, bleachers, outfield and  creating accessible paths.    87 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance - 5,086 10,000 - 5,000 Haller Park - Comm Devp Block Grant 196,936 - - - - Quake Field - Rec & Conservation Grant 205,981 - - - - RCO - Youth Facilities Grant - - - 45,498 - County Grant-Stilly Valley Youth Grant 297,177 - - - - County Grant - Haller Park 50,000 - - - - Investment Interest 297 3,949 - - - Country Charm-Land Rent 5,000 - - 5,000 5,000 Haller Park - Splash Park Rotary Donation - 650,000 - 380,000 - Arl Veterans Memorial-Plaques 70 - - - - Transfer In-Growth Fund 1,868 - 10,000 25,000 - Transfer In REET 1 - Graafstra Payment 152,000 88,669 152,000 152,000 224,113 Transfer-In REET 1 31,055 - - 80,718 - 940,383 747,703 172,000 688,216 234,113 Graafstra Principal Payment - - - - 73,265 Graafstra Interest Payment 152,000 101,333 152,000 152,000 150,848 Haller Park - Splash Park Design 1,869 79,949 - - - Haller Park - Splash Park - 3,917 - 380,000 - Haller Park Restrooms 325,962 - - - - Terrace Park Improvements - - - 85,000 - Evans Park Improvements - - - 66,216 - Quake Field Project 415,063 - - - - Transfer To REET I 40,402 - - - - Ending Fund Balance 5,086 562,504 20,000 5,000 10,000 940,383 747,703 172,000 688,216 234,113 TOTAL EXPENDITURES AND FUND BALANCE TOTAL REVENUES AND BEGINNING BALANCE PARK IMPROVEMENT FUND - 311 88     LIBRARY CAPITAL ‐ 312    The library improvement fund is a capital projects fund and does not generate its own revenue.  No  revenue, other than interest earnings has been transferred into this account since at least 2004.   There are no planned uses of the fund balance.  Maintenance of the library facility is handled through  the maintenance and operations fund.  Future capital improvements will be considered during the  capital facility planning process.      2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget    Beginning Fund Balance      14,117       14,275       14,200       14,387       14,487     Investment Interest      158       129       100       100       100   TOTAL REVENUES AND BEGINNING  BALANCE      14,275       14,404       14,300       14,487       14,587     Ending Fund Balance      14,275       14,404       14,300       14,487       14,587     TOTAL EXPENDITURES AND FUND  BALANCE      14,275       14,404       14,300       14,487       14,587     89 90     CEMETERY CAPITAL ‐ 316    The cemetery improvement fund is a capital projects fund and does not generate its own revenue.   The current fund balance came from transfers from the Cemetery operating fund in 2012 and 2013.   No transfers since then have been made into this fund.  Due to the fluctuating financial condition of  the cemetery, there are no additional transfers budgeted in the next biennium.  There are no planned  uses of the fund balance.  Future capital improvements will be considered during the capital facility  planning process.      2017  2018  2018  2019  2020  Account  Title Actual  Thru  7/31  Actual  Budget  Proposed  Budget  Proposed  Budget    308 80 03 16  Beginning Fund Balance      5,780       5,845       5,835       5,920       5,995     361 11 03 16  Investment Interest      65       51       50       75       75     TOTAL REVENUES AND BEGINNING  BALANCE      5,845       5,896       5,885       5,995       6,070     508 80 03 16  Ending Fund Balance      5,845       5,896       5,885       5,995       6,070     TOTAL EXPENDITURES AND FUND  BALANCE      5,845       5,896       5,885       5,995       6,070               91 92     EQUIPMENT REPLACEMENT – 320    The equipment replacement fund is considered a capital projects fund.  Its purpose is to account for  department contributions for future capital outlay of vehicles and equipment.  Each department has  an  equipment  replacement  schedule  identifying  each  vehicle  and  piece  of  equipment  in  their  department.  The schedule is a 10 year plan on how much funding will be needed and how the money  will be spent during this period of time.  Annual contributions made by each department are determined by the amount of money needed to  pay for future replacement of equipment/vehicles when they reach the end of their useful life.  If  equipment/vehicles  are  added  to  the  schedule  and/or  replacement  occur  sooner  than  originally  planned, the annual contribution may need to increase.    93 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 1,611,425 1,884,966 1,814,872 1,930,500 2,164,883 CED - Technology Fee 11,475 5,625 - 5,000 5,000 Investment Interest 19,980 18,959 11,713 18,000 20,000 Equip - General Fund 559,388 392,033 674,200 365,200 415,200 IT Tech - General Fund 196,730 120,673 206,863 113,659 126,459 Sewer - Membrane 220,000 128,333 220,000 - - Insur Reimbursement-Police/Fire 15,278 3,596 - - - Sales Tax Collect - Sale Of Fixed Assets 223 3,362 - - - Sale Of Fixed Assets-Parks 19 7,769 - - - Sale Of Fixed Assets-Sewer - 1,535 - - - Sale Of Fixed Assets - Water 2,160 2,459 - - - Sale Of Fixed Assets - Airport - 11,750 - - - Sale Of Fixed Assets - Street 100 16,900 - - - Sale Of Fixed Asset - Admin 77 6,147 - - - Sale Of Fixed Assets - Police - 5,801 - - - Sale Of Fixed Assets - It 335 985 - - - Sale Of Fixed Assets - Fire 20,241 9,860 - - - Sale Of Fixed Assets - Stormwater - 1,834 - - - Transfer In - Wildland Fire 28,440 - - - - Transfer In - IT Tech Sewer - - - 32,232 30,865 Transfer In - IT Tech Parks - - - 6,861 7,705 Transfer In - IT Tech Cemetery - - - 354 564 Transfer In - IT Tech Airport - - - 11,731 13,884 Transfer In - IT Tech - - - 8,433 9,170 Transfer In - IT Tech EMS - - - 31,198 36,473 Transfer In - Water - - - 35,966 34,327 Transfer In - IT Tech Stormwater - - - 9,859 9,397 Transfer In - Equip Water - - - 41,234 35,000 Transfer In - Equip - Police - - - 130,000 65,000 Transfer In - Equip Sewer - - - 41,600 40,000 Transfer In - Sewer Membrane - - - 220,000 220,000 Transfer In - Equip PW M&O - - - 41,000 41,000 Transfer In - Equip Cemetery - - - 3,000 3,000 Transfer In - Equip Airport - - - 55,000 55,000 Transfer In - Equip Street - - - 75,000 75,000 Transfer In - Equip EMS - - - 150,000 150,000 Transfer In - Equip Stormwater - - - 40,000 40,000 2,685,873 2,622,586 2,927,648 3,365,827 3,597,927 Sales Tax -DOR - 2,748 - - - Equip - Exec - - - - 25,000 Equip - Police 83,312 54,489 85,000 235,900 260,100 Law Enforcement - Bulletproof Vest 2,608 1,427 3,451 - - Equip - Police PROACT - - - 130,000 65,000 Equip - Fire Dept 59,569 - 72,500 - 350,000 Equip - Fire Turn Out Gear 55,732 - 23,175 25,000 25,000 Fire Dept - WCIA Reimb - 3,596 - - - Fire Dept - Wildand Fires Equip - - - 25,000 - Equip - PW M&O - - - 80,000 17,800 Equip - Water 26,555 - 250,000 36,000 80,000 Equip - Sewer - - 101,000 197,000 115,000 Equip - Stormwater - - 75,000 5,000 - Equip - Street 22,211 - 255,000 230,000 50,000 Equip - Airport 96,491 - 30,000 - 92,000 EQUIPMENT REPLACEMENT FUND - 320 TOTAL REVENUES AND BEGINNING BALANCE 94 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Community Development 29,916 - 30,000 - - Permit Technology - Expenses - 261 - 750 750 Equip - EMS 158,624 - 20,000 20,600 210,000 Parks Department 25,414 - 30,000 - - Law Enforcement-WCIA Reimb 16,270 - - - - Fire Dept -Wildland Fire Equip Reim 1,713 - - - - IT Tech - Legislative - - - 5,424 7,945 IT Tech - Exec 18,423 10,134 7,022 4,796 7,663 IT Tech - Finance 10,543 12,899 8,022 4,596 7,494 IT Tech - IT Dept 8,619 6,697 7,965 1,507 1,184 IT - Accounting Software - - 50,000 50,000 - IT Tech - Police 46,610 48,643 27,732 33,847 46,159 IT Tech - Fire Dept 23,347 31,327 10,112 14,659 11,960 IT Tech - Water 16,094 9,187 12,459 28,065 7,461 IT Tech - Sewer 14,477 8,268 7,818 23,494 11,876 IT Tech - Cemetery 1,506 4,299 1,146 564 330 IT Tech - Stormwater 3,013 4,306 3,292 3,575 902 IT Tech - PW Admin 9,373 11,122 1,876 4,192 12,637 IT Tech - Street 8,509 6,416 2,981 4,940 2,497 IT Tech - Airport 12,050 11,053 6,168 9,443 7,721 IT Tech - CED 10,014 9,215 4,876 6,233 7,003 IT Tech - EMS 23,347 22,152 9,612 14,659 11,960 IT Tech - PW M&O 16,568 8,684 5,105 5,700 8,397 Ending Fund Balance 1,884,966 2,355,661 1,786,336 2,164,883 2,154,088 2,685,873 2,622,586 2,927,648 3,365,827 3,597,927 TOTAL EXPENDITURES AND FUND BALANCE EQUIPMENT REPLACEMENT FUND - 320 95 96 ENTERPRISE FUNDS  97 98     AIRPORT ‐ 402    The airport fund is an enterprise fund. Revenues are generated primarily from building and land  leases.  Revenues in an enterprise fund are restricted as to their use.  Revenue generated from the  airport can only be used to pay for costs related to operating, maintaining and improving the airport.  Land rents are based on a rate per square foot.  Rates are established by a land appraisal conducted  every five years.  An appraisal is due in 2019.  Land rates vary by zoning category, however most land  rates in 2019 are $.34 per square foot and were adjusted slightly for 2020 assuming land rates will  increase.  Building rates are adjusted annually by CPI.  2019 revenue projections are based on 2017  and 2018 actuals and adjusted by 3% for 2020.  The budget includes the following changes from the previous budget;   Includes an intern position   Professional services to conduct land appraisal   Program requests for software and equipment to conduct airport inspections  The airport has two outstanding bonds, one was paid off 8/1/2018, the other will be paid  12/1/2024.    B U D G E T E D   P E R S O N N E L   S U M M A R Y                  POSITION      2017  2018  2019  2020  AIRPORT DIRECTOR   1.00  1.00  1.00  1.00  AIRPORT MANAGER   0.00  0.00  1.00  1.00  AIRPORT SUPERVISOR   1.00  1.00  0.00  0.00  AIRPORT COORDINATOR   1.00  1.00  1.00  1.00  ADMIN SPECIALIST   1.00  1.00  1.00  1.00  INTERN      0.00  0.00  1.00  1.00  TOTAL      4.00  4.00  5.00  5.00      99 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 785,572 710,367 157,409 770,000 880,758 Aviation Buildings 114,631 73,415 129,699 129,699 130,000 Aviation Land 318,914 333,944 348,061 350,000 360,500 Industrial Buildings 133,597 58,270 136,900 60,000 61,800 Industrial Land 1,781,938 1,314,750 1,700,968 1,717,978 1,751,000 Hangar Rent 206,600 123,742 202,836 208,458 210,000 Commercial Land 150,957 102,958 137,572 137,572 138,000 Rental Sites - M&O Storage 31,362 18,295 31,363 31,363 31,363 Rental Sites - Lot 107 A/B 14,144 8,251 14,144 14,144 14,144 Rent Sites - Police Impound 12,467 3,400 13,600 - - Rent Sites - Fire Station #47 8,996 5,219 8,947 8,947 8,947 Rent Sites - City Shop Lot 106 21,216 12,376 21,216 21,216 21,216 Rent Sites - City Well Site 9,690 5,653 9,690 9,690 9,690 Rent Sites - PW Compost Facility 41,609 23,610 40,475 40,475 40,475 CED-Office Space Rent 19,603 11,721 20,093 20,093 20,696 Land Use - Special Events 13,394 4,917 15,000 15,000 15,000 Mill Site Land 1,895 1,421 1,895 1,895 1,895 Ultra Light Land 22,044 12,570 23,893 23,893 23,893 Aviation T-Hangar Land 136,194 189,049 212,570 212,570 218,570 Aviation Land (Industrial Use)73,139 76,118 79,105 79,105 81,000 Land Use - Short Term - - 15,902 3,000 3,000 NSF- Fee Collected 35 - - - - Processing Fee-Qtly Billing 6,925 4,679 5,500 6,100 6,100 Sales Of Merchandise 498 322 500 500 500 Aviation Fuel Fees 12,607 7,069 11,500 11,500 11,500 Penalties 29,925 9,770 13,856 27,000 27,000 Investment Interest 18,583 13,346 14,000 18,000 20,000 Transient Tie Downs 721 729 1,000 700 700 Tie Down Fees 32,929 18,819 28,000 30,000 30,000 Meeting Room Rental - 350 100 500 500 Wait List Fee 375 300 250 250 250 PUD Rebate 8,141 - - - - Misc 10,000 Rent - Utility Reimbursement 1,980 398 1,000 - - Rental Deposit 831 414 1,500 500 500 Leasehold Tax Collected 400,946 239,848 405,083 405,083 407,000 Sales Tax Collected 42 28 50 50 50 Reimbursements-Copies - 8,321 100 100 100 Insurance Reimbursements 1,406 - 1,000 - - NW Custom Aircraft - Principal 5,675 2,005 6,015 6,376 6,759 NW Custom Aircraft - Interest 6,477 2,045 6,136 5,775 5,393 59th Holding - Principal 11,615 1,504 - - - 59th Holding - Interest 15,309 1,534 - - - Proceeds - Sale Of Building - - 200,000 210,000 - 4,452,982 3,411,527 4,016,928 4,577,532 4,538,299 Salaries & Wages 297,560 201,720 383,945 404,326 422,674 Leave Payout 8,971 - 6,592 - - Overtime 1,651 2,063 3,000 2,767 2,881 FICA 18,662 13,872 19,775 25,240 26,385 AIRPORT OPERATIONS FUND - 402 TOTAL REVENUES AND BEGINNING BALANCE 100 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Medicare 4,365 1,845 4,625 5,863 6,130 L&I 932 583 1,340 1,438 1,510 Retirement 36,931 25,881 39,166 55,772 62,557 Medical Insurance 44,552 25,816 72,882 53,691 57,231 Dental/Vision/Life Insur 4,917 2,886 6,432 6,211 6,270 Unemployment 616 420 738 814 852 Disability Insur 1,532 1,068 1,646 2,590 2,720 Other Benefits - - 2,480 - - Office Supplies 4,586 1,336 6,000 4,000 4,000 Operating Supplies 20,867 30,230 27,000 27,000 27,000 Uniform & Clothing 1,763 3,197 1,800 1,800 1,800 Meeting Materials 275 215 600 600 600 Fuel 13,523 7,359 17,000 17,000 17,500 Small Tools 98 1,065 500 500 500 Professional And Legal Svcs 133,713 50,988 140,000 140,000 140,000 EMS Services 147,819 84,695 145,191 145,191 145,191 Police & Fire Services 806,537 474,749 823,404 823,404 823,404 Marketing 7,995 7,383 11,000 11,000 11,000 Bank/Credit Card Proc Fees 9,533 7,621 11,000 12,000 12,500 Accounting/Admin Cost Allocation 191,121 123,210 211,217 220,770 220,770 Communications & Postage 8,050 4,642 12,000 8,000 8,000 Travel 3,099 2,290 18,000 12,000 12,000 Operating Leases-Copier 2,620 2,211 2,465 2,465 2,465 WCIA & Airport Insurance 46,228 46,134 48,000 52,432 53,436 Utilities-Pud,Stormwater,etc 61,679 29,768 80,000 80,000 80,000 Vehicle Repair & Maintenance 11,451 6,164 12,000 12,000 12,000 Dues/Memberships/Registration 5,173 2,527 7,000 8,000 7,000 State Service Tax 481 157 500 500 500 Refunds Of Deposits - - 1,000 1,000 1,000 Remittance Of Sales Tax 67 83 50 100 50 Refunds 383 - - - - Remittance Of Leasehold Tax 401,162 136,727 405,083 405,083 407,000 2014 LTGO Principal- ReFi 2009 50,000 - 50,000 50,000 50,000 2003 Rev Bond - Principal Cashmere 49,457 25,803 30,125 - - 2003 Rev Bond - Interest 3,197 523 591 - - 2014 LTGO Bond Interest 13,250 5,875 11,750 10,250 8,750 Building Improvements 44,822 24,076 75,000 75,000 75,000 West Side Development - - 250,000 250,000 250,000 Maintenance Projects 67,554 22,421 150,000 150,000 150,000 Rotating Beacon Painting Project 6,272 - - - - Airport Office Parking Lot Paving 3,994 - - - - Airport Observation Area - - 65,000 - - Sign Construction 33,332 - - - - Phone, Computer/TEch Upgrades - 556 10,000 5,000 5,000 Capital Outlay-Equipment 20,441 7,169 11,000 13,000 11,000 Transfer To A/P Reserve Fund 600,000 - - - - Transfer Out - IT Tech Airport 8,077 5,047 8,650 11,731 13,884 Transfer Out - Equip Airport 55,000 32,083 55,000 55,000 55,000 Transfer Out - PW M&O 488,308 301,559 516,959 533,236 564,893 Ending Fund Balance 710,367 1,687,508 259,422 880,758 777,846 4,452,982 3,411,527 4,016,928 4,577,532 4,538,299 TOTAL EXPENDITURES AND FUND BALANCE AIRPORT OPERATIONS FUND - 402 101 102     WATER – 403  The  water  fund  is  an  enterprise  fund.  Revenues  are  generated  from  user  charges  on  water  consumption.  Revenues in an enterprise fund are restricted as to their use.  Revenue generated from  water sales can only be used to pay for costs related to providing water service (i.e. operating water  treatment plant, maintaining/construction of water lines and other water capital facilities).  Revenue projections are based on a variety of assumptions including; recent revenue trends, number  of water customers (including anticipated growth) and the number of customers receiving discounts.   Revenue projections are considered conservative but reasonable.  There are no significant changes to expense budget as compared to 2017/2019.  The budget does  anticipate an increase in ending funding balance and includes a transfer of $1.2 million to the water  improvement fund.  The personnel summary reflects the distribution of FTE that was previously accounted for in the public  works utilities admin fund.  The public works utilities admin fund is being closed as the sole purpose  of the fund was to account for administrative costs of the utilities department.  Administrative costs  can be accounted for in a different way without having a separate fund.  The administrative costs of  the department will be charged directly to water, sewer and storm based on an allocation of 40%,  40% and 20%, respectively. The portion of admin FTE (40%), for the water department, is included  here. The budget also reflects two new FTE, an administrative assistant position and engineering tech.    B U D G E T E D   P E R S O N N E L   S U M M A R Y  POSITION      2017  2018  2019  2020  PUBLIC WORKS DIRECTOR   0.00   0.00   0.40   0.40   CITY ENGINEER   0.00   0.00   0.40   0.40   GIS MANAGER   0.00   0.00   0.40   0.40   UTILITY MANAGER   0.00   0.00   0.40   0.40   UTILITY SUPERVISOR   1.00  1.00  0.00  0.00  ENGINEERING TECHNICIAN   0.00  0.00  0.40  0.40  WATER TRMT PLANT OPERATOR I & II   3.00  3.00  3.00  3.00  WATER QUALITY SPECIALIST   1.00  1.00  0.00  0.00  WATER RESOURCES PLANNER   0.00  0.00  1.00  1.00  LEAD WATER DISTRIBUTION SPECIALIST   1.00  1.00  1.00  1.00  WATER DISTRIBUTION SPECIALIST I & II   2.00  2.00  5.00  5.00  WATER METER SPECIALISTS   2.00  2.00  0.00  0.00  PUBLIC WORKS ACCOUNTANT   0.00  0.00  0.40  0.40  ADMINISTRATIVE SPECIALIST II   0.00  0.00  0.40  0.40  GIS ANALYST II   0.00  0.00  0.40  0.40  FINANCE TECHNICIAN I & II   0.60  0.60  1.00  1.00  TOTAL      10.60  10.60  14.20  14.20  103 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 1,697,813 1,967,397 722,853 1,798,700 1,702,358 Water Sales 4,072,212 2,076,567 3,950,000 3,911,800 3,922,372 Hydrant Meter - Water 3,000 3,750 1,500 1,500 1,500 Water Meter Fee 106,930 26,200 32,400 32,400 32,400 Penalties - Water 86,952 31,554 70,000 70,000 70,000 Recovery Of NSF Fees 4,200 1,417 2,500 2,500 2,500 Investment Interest 32,095 20,113 25,000 25,000 25,000 PW Meeting Room Rental - - - 4,500 4,500 Sale Of Scrap And Junk 73 3,450 500 500 500 Transfer In - GF Eng/GIS - - - 20,000 20,000 Misc/restitution 1,794 1,334 6,005,068 4,131,782 4,804,753 5,866,900 5,781,130 Salaries & Wages 683,028 451,559 758,181 1,070,691 1,107,672 Leave Payout 4,413 11,724 6,180 8,654 8,654 Overtime 75,792 39,618 82,742 85,600 88,200 FICA-Medicare-L&I-Unemployment 75,022 47,533 86,908 108,680 112,748 Retirement 92,918 62,341 105,640 153,897 170,802 Medical Benefits 138,241 81,961 161,519 205,518 219,128 Office/Operating Supplies 87,928 39,888 96,900 104,000 101,670 Operating Permits 9,558 9,542 16,015 18,000 18,000 Regulatory Compliance & Equip 16,470 9,078 12,300 23,000 23,000 Safety Equipment & Clothing 3,476 1,315 3,500 4,000 4,000 Fuel 14,720 7,732 21,000 20,440 20,462 Inventory Items & Misc Parts 50,971 15,334 30,000 51,000 52,500 Small Tools 3,244 1,407 3,500 3,500 3,500 Consultants - Prof Services 10,778 7,772 10,500 14,500 19,200 Software Maintenance Support 6,419 7,110 9,500 16,600 16,680 Credit Card Processing Fees 16,481 8,729 - 17,000 17,000 Janitorial & Landscaping Svc - - - 9,400 9,870 Utilities Admin Interfund 441,481 265,309 454,815 Accounting - Cost Allocation 253,715 162,349 278,313 184,449 184,449 Comm/Postage/Publications 4,992 2,543 7,000 9,520 10,146 Water Utilities - Telemetry 3,289 1,641 6,630 6,000 6,000 Water Utilities - Travel 1,114 2,102 1,500 4,000 4,050 Copier Lease - - - 1,240 1,290 Water Utilities - Airport Well Site 9,690 5,652 9,690 9,690 9,690 Water Utilities - Shop Land Storage 8,154 4,757 8,155 8,155 8,155 Water Utilities - WCIA Insurance 33,124 33,128 35,638 39,514 40,986 Water Utilities - PUD & Storm 105,678 37,458 109,140 114,600 116,730 Water Utilities - PUD Water Bill 96,914 27,171 102,000 106,000 110,000 Water Utilities - Repairs & Maint 45,914 8,079 40,000 51,510 51,586 Water Utilities - Iwork Annual Maint 906 962 1,000 1,364 1,380 Water Utilities - Vehicle Repairs 7,918 4,453 12,500 13,480 14,504 Dues/Outreach/Ut Undergrounds 467 1,134 1,800 3,600 3,390 Water Utilities - Registration 4,716 4,585 6,000 8,100 8,180 Water Utilities - City Taxes 216,324 107,331 204,095 202,185 202,715 Water Utilities - State Taxes 209,029 105,537 201,665 198,755 199,300 Refund Deposits 2,303 2,344 - 1,000 1,000 Auto Cad Licenses - - - 2,000 - Capital Outlay - Elements 21,657 4,813 WATER OPERATIONS FUND - 403 TOTAL REVENUES AND BEGINNING BALANCE 104 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Transfers Out Technology - Water 10,796 7,427 12,731 35,966 34,327 Transfers Out - Equip Replace 25,000 72,917 125,000 41,234 35,000 Transfers Out - Water Impr Fund 1,200,000 1,000,000 1,200,000 1,000,000 Transfers Out - PW M&O 6,000 3,500 6,000 6,000 6,000 Transfers Out - Recycling 1,700 1,700 1,700 1,700 1,700 Ending Fund Balance 2,004,729 2,462,247 774,996 1,702,358 1,737,466 6,005,068 4,131,782 4,804,753 5,866,900 5,781,130 TOTAL EXPENDITURES AND FUND BALANCE WATER OPERATIONS FUND - 403 105 106     SEWER – 404  The sewer fund is an enterprise fund. Revenues are generated from user charges by providing waste  water treatment (sewer) services.  Revenues in an enterprise fund are restricted as to their use.   Revenue generated from sewer services can only be used to pay for costs related to operating a waste  water treatment plant, maintaining/construction of sewer lines and other sewer capital facilities).  Revenue projections are based on a variety of assumptions including; recent revenue trends, number  of  sewer  customers  (including  anticipated  growth),  consideration  of  the  rate  restructure  to  commercial accounts and the number of customers receiving discounts.  Revenue projections are  considered conservative but reasonable.  There are no significant changes to expense budget as compared to 2017/2019.  The budget does  anticipate an increase in ending funding balance and includes a transfer of $600,000 to the sewer  improvement fund.  The personnel summary reflects the distribution of FTE that was previously accounted for in the public  works utilities admin fund.  The public works utilities admin fund is being closed as the sole purpose  of the fund was to account for administrative costs of the utilities department.  Administrative costs  can be accounted for in a different way without having a separate fund.  The administrative costs of  the department will be charged directly to water, sewer and storm based on an allocation of 40%,  40% and 20%, respectively. The portion of admin FTE (40%), for the sewer department, is included  here. The budget also reflects two new FTE, an administrative assistant position and engineering tech.    B U D G E T E D   P E R S O N N E L   S U M M A R Y                  POSITION      2017  2018  2019  2020  PUBLIC WORKS DIRECTOR   0.00   0.00   0.40   0.40   CITY ENGINEER   0.00   0.00   0.40   0.40   GIS MANAGER   0.00   0.00   0.40   0.40   UTILITY MANAGER   0.00   0.00   0.40   0.40   UTILITY SUPERVISOR   1.00  1.00  0.00  0.00  WASTEWATER TREATMNT PLANT OPER. I, II & III    2.00  2.00  2.00  2.00  LAB/PRETREATMENT SPECIALIST   1.00  1.00  1.00  1.00  COMPOST FACILITY OPERATOR   1.00  1.00  1.00  1.00  COLLECTION SYSTEMS SPECIALIST I, II & III   4.00  4.00  4.00  4.00  PUBLIC WORKS ACCOUNTANT   0.00  0.00  0.40  0.40  ENGINEERING TECHNICIAN   0.00  0.00  0.40  0.40  ADMINISTRATIVE SPECIALIST II   0.00  0.00  0.40  0.40  GIS ANALYST II   0.00  0.00  0.40  0.40  FINANCE TECHNICIAN I & II   0.30  0.30  0.70  0.70  TOTAL      9.30  9.30  11.90  11.90    107 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 818,858 1,088,051 512,478 1,361,700 1,047,984 Sewer Service Charges 5,662,344 3,293,248 5,655,000 5,663,400 5,671,800 Side Sewer Permits 19,395 3,900 7,200 7,200 7,200 Penalities - Sewer 54,908 23,651 40,000 40,000 40,000 Investment Interest 21,235 18,531 18,000 18,000 18,000 Transfer In - GF Eng/GIS - - - 20,000 20,000 Sale of Scrap 400 6,576,741 4,427,381 6,233,078 7,110,300 6,804,984 Sewer - Salaries & Wages 587,718 358,746 661,680 914,535 945,934 Sewer - Leave Payout - - 6,180 16,916 8,654 Sewer - Overtime 43,892 24,611 50,152 44,600 46,000 FICA - Medicare - L&I - Unemployment 64,553 37,004 69,362 91,595 94,465 Retirement 77,906 48,725 90,729 130,660 143,751 Medical Benefits 107,389 65,924 113,618 183,829 196,503 Sewer Office/Operating Supplies 67,665 53,387 102,000 115,000 118,125 Sewer DOE Permit 17,540 8,850 25,750 25,000 25,000 Regulatory Compiance & Equip 18,954 10,418 27,800 27,800 29,000 Sewer Safety Equipment & Clothing 3,076 663 3,200 3,200 3,500 Sewer - Fuel 10,445 5,701 12,600 13,040 13,662 Sewer - Small Tools 117 49 1,500 1,000 1,000 Sewer - Professional Services 4,988 2,413 15,000 14,000 14,200 Sewer - Software Maint Support 4,988 4,841 8,100 14,950 15,430 Sewer - Credit Card Processing Fees 22,916 10,524 - 23,000 23,000 Sewer - Biosolids Hauling & Dis 103,854 76,811 104,600 131,675 131,675 Janitorial & Landcaping Svc - - - 9,400 9,870 Sewer - Accounting Cost Allocation 224,993 143,970 246,806 323,773 323,773 Sewer - Utilities Admin Interfund 441,511 265,309 454,815 Sewer - Communications 4,487 2,321 7,650 10,120 10,646 Sewer - Telemetry 9,718 1,994 11,016 11,000 11,500 Sewer - Travel 1,689 - 1,500 3,000 3,050 Sewer - Pipeline Lease 2,855 2,941 2,627 3,000 3,000 Copier Lease - - - 1,240 1,290 Sewer - Airport Rent - Compost Facility 40,476 23,610 40,475 40,475 40,475 Sewer - WCIA Insurance 92,311 90,130 89,209 123,570 124,677 PUD & Stormwater Services 293,055 158,149 300,900 312,600 322,730 Sewer - Repairs & Maintenance 61,736 42,131 107,100 101,510 101,586 Sewer - Iworq System Annual Maint 919 963 1,000 1,364 1,380 Sewer - Veh Repairs & Maintenance 8,595 4,082 20,500 20,480 20,504 Dues, Membership, UT Undergroud 1,336 1,205 2,250 4,100 4,180 Sewer - Training/Registration 2,083 1,015 3,500 5,100 5,300 Sewer - City Taxes 287,862 166,792 286,030 286,430 286,850 Sewer - State Taxes 106,884 61,371 107,409 107,950 108,110 Refunds of deposits 1,000 PWTF III Loan - Principal 393,547 393,547 393,547 393,547 393,547 PWTF #4 Precon Loan - Principal 52,629 52,632 52,632 52,632 52,632 PWTF #5 Loan -Principal 529,411 529,412 592,412 529,412 529,412 DOE Loan L1000024 - Principal 257,594 131,622 265,165 272,957 280,979 DOE Loan L1000025 - Principal 419,273 214,235 431,595 444,279 457,335 PWTF III Loan - Interest 19,677 17,710 17,710 15,742 13,775 SEWER OPERATIONS - 404 TOTAL REVENUES AND BEGINNING BALANCE 108 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget PWTF #4 Precon Loan - Interest 2,898 2,632 2,632 2,369 2,106 PWTF #5 Loan - Interest 31,766 29,118 29,118 26,471 23,824 DOE Loan L1000024 - Interest 131,612 62,981 124,043 116,250 108,228 DOE Loan L1000025 - Interest 214,219 102,511 201,898 189,213 176,157 Debt service costs 427 Auto Cad Licenses - - - 2,000 2,100 Capital Outlay - Elements 21,657 4,813 Capital Outlay - 6,288 Transfer Out - GF Recycling 1,700 1,700 1,700 1,700 1,700 Transfers Out - Technology Sewer 10,806 6,748 11,573 32,232 30,865 Transfers Out - PW M&O 6,000 3,500 6,000 6,000 6,000 Transfers Out - Sewer Equipment 40,000 37,917 65,000 41,600 40,000 Transfers Out - Sewer Membrane 220,000 128,333 220,000 220,000 220,000 Transfer Out - Sewer Impr Fund 450,000 - 400,000 600,000 500,000 Ending Fund Balance 1,050,727 1,033,326 441,995 1,047,984 777,504 6,576,741 4,427,381 6,233,078 7,110,300 6,804,984TOTAL EXPENDITURES AND FUND BALANCE SEWER OPERATIONS - 404 109       110   WATER IMPROVEMENT – 405    The water improvement fund is a capital projects fund.  Revenues come from transfers from the  water operating fund and from water connection fees.  The purpose of this fund is to accumulate money to pay for capital projects related to providing  water services.  Major projects planned for 2019/2020 include;   New water source development study   Water main replacements   Haller well house improvements   43rd Avenue extension   520 Zone booster station install   Water meter replacements    111 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 6,252,895 7,944,259 5,259,537 7,261,000 5,565,379 Investment Interest 70,664 71,648 40,000 50,000 50,000 Interest - Storm Water Loan 798 - 552 305 56 Capital-Water Connection Fee 1,078,865 254,264 309,060 309,060 309,060 Loan Repayment-Stormwater 49,202 - 49,449 49,695 11,209 Maple Leaf Recovery Contract - 1,337 - - - Transfer In - Utilities Water 1,200,000 - 1,000,000 1,200,000 1,000,000 8,652,424 8,271,507 6,658,598 8,870,060 6,935,704 Burn Road Reservoir Demolition 3,287 - - - - New Water Source Development Study 8,443 - 600,000 525,000 75,000 System Analysis/Survey 284 530 50,000 145,000 285,000 Water Utilities - Reservoir Maintenance - - - 25,000 25,000 Water Comp Plan 32,066 - - - - State Tax 16,027 3,040 4,636 6,181 6,181 Maple Leaf Recovery Contract - 1,270 - - - Haller Park 14,773 Water System Replace Design 31,405 36,507 257,000 105,000 15,000 Annual Water Main Replacemt 260,773 1,280 1,200,000 925,000 1,025,000 Hydrant Repair & Maint 3,615 - 25,000 25,000 25,000 Water Treatment Plant Imp 54,425 47,281 40,000 143,500 60,000 Utility Iron Repair Program 11,776 - 10,000 10,000 10,000 Haller Well House Improvements - - - 45,000 200,000 43rd Ave Extension - - - - 425,000 Water Distribution System Unplanned Repairs - - - 250,000 250,000 Arlington Valley Road 9,939 - 300,000 - - 520 Zone Booster Station Install 3,017 - - 650,000 - Water Utility Installation - - - - 75,000 New & Replacement Meters/Services 273,107 231,999 300,000 450,000 - Ending Fund Balance 7,944,259 7,934,827 3,871,962 5,565,379 4,459,523 8,652,424 8,271,507 6,658,598 8,870,060 6,935,704 WATER IMPROVEMENT FUND - 405 TOTAL REVENUES AND BEGINNING BALANCE TOTAL EXPENDITURES AND FUND BALANCE 112     SEWER IMPROVEMENT – 406    The sewer improvement fund is a capital projects fund.  Revenues come from transfers from the  sewer operating fund and from sewer connection fees.  The purpose of this fund is to accumulate money to pay for capital projects related to providing  sewer services.  Major projects planned for 2019/2020 include;   Design on sewer replacement lines   Sewer line replacements   Compost facility improvements   Lift station upgrades   WRF equalizing basins    113 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 4,507,674 4,724,293 3,170,696 4,900,000 4,944,696 Investment Interest 51,664 43,108 28,000 40,000 40,000 Capital - Sewer Connection 655,819 111,319 193,600 193,600 193,600 Maple Leaf Recovery Contract - 2,611 - - - Transfer-In-Sewer Fund 450,000 - 400,000 600,000 500,000 5,665,157 4,881,332 3,792,296 5,733,600 5,678,296 Sewer Main Replacement Design - - - 82,500 70,000 Sewer Comp Plan 33,884 - - - - State Tax 9,728 1,416 2,904 2,904 2,904 Maple Leaf Recovery Contract - 2,481 - - - System /LS Analysis/Survey 284 1,530 50,000 80,000 225,000 Sewer Main Replmnt Rehab Pro - - 450,000 125,000 575,000 Compost Facility Improvement - - 10,000 35,000 130,000 Lift Station Upgrades 874,611 65,103 300,000 300,000 - WRF Equalizing Basin - - - 100,000 - Wwtp Improvements - 2,110 35,000 53,500 80,000 Sewer Manhole Rehab 12,417 - 10,000 10,000 10,000 Arlington Valley Road 9,939 82 300,000 - - Ending Fund Balance 4,724,293 4,808,611 2,634,392 4,944,696 4,585,392 5,665,157 4,881,332 3,792,296 5,733,600 5,678,296 SEWER IMPROVEMENT FUND - 406 TOTAL REVENUES AND BEGINNING BALANCE TOTAL EXPENDITURES AND FUND BALANCE 114     STORM IMPROVEMENT – 409    The storm improvement fund is a capital projects fund.  Revenues come from transfers from the storm  operating fund.  The purpose of this fund is to accumulate money to pay for capital projects related to providing storm  services.  Major projects planned for 2019/2020 include;   Utility improvements 4 year plan – design and construction    211th and 1st St. storm system repair/maintenance   Smokey Point corridor planning   Storm water comp plan   Detention pond maintenance/cleaning   Old Town wetlands    115 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 490,002 927,411 542,000 665,000 487,000 Investment Interest 5,330 8,402 2,000 7,000 5,000 Transfer-In-Storm Wtr Utility 465,000 - 188,000 150,000 100,000 960,333 935,813 732,000 822,000 592,000 Stream Corridor Expenses - - - 5,000 5,000 Utility Imp 4-Year Plan - Design - - - 10,000 10,000 Smky Pt. Blvd Corridor Planning - - - 15,000 15,000 Storm System Repair & Maintenance 4,736 - 175,000 145,000 245,000 Prairie Creek Drainage Improvements 2,261 - - - - Auto Cad Licenses - - - - 5,250 Storm Water Comp Plan - - - 10,000 - Storm Water Improvements 16,324 - 10,000 10,000 55,000 Detent Pond Clean/Maint/Repr 9,601 - 30,000 40,000 40,000 Old Town Wetlands - - 35,000 50,000 75,000 Arlington Valley Road Storm - - 70,400 - - Utility Imp 4-Year Plan - Construction - - - 50,000 50,000 Ending Fund Balance 927,411 935,813 411,600 487,000 91,750 960,333 935,813 732,000 822,000 592,000 STORM IMPROVEMENT - 409 TOTAL REVENUES AND BEGINNING BALANCE TOTAL EXPENDITURES AND FUND BALANCE 116     AIRPORT RESERVE – 410    The airport reserve fund was created as a mechanism to accumulate money to pay for emergency  repairs and/or large capital projects at the airport.  Revenue in this fund comes from transfers from  the airport operating fund.  The budget reflects a transfer out to the airport capital project fund of  $1.4 million to pay for the 11/29 runway pavement project.       2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget    Beginning Fund Balance      1,476,151       2,476,312       2,082,000       2,644,700       1,264,700     Investment Interest      18,101       23,082       7,000       20,000       10,000   Sale Of Property ‐ 59th Holdings LLC      382,059       ‐        ‐        ‐        ‐    Proceeds From Tri0B Sale      ‐        ‐        100,000       ‐        ‐    Proceeds From Sale ‐ Tri B Lot 77      ‐        148,462       ‐        ‐        ‐    Transfer‐In‐Airport Fund      600,000       ‐        ‐        ‐        ‐      TOTAL REVENUES AND BEGINNING  BALANCE      2,476,312       2,647,855       2,189,000       2,664,700       1,274,700     Transfer To ‐ Airport CIP      ‐        ‐        1,715,000       1,400,000       ‐      Ending Fund Balance      2,476,312       2,647,855       474,000       1,264,700       1,274,700     TOTAL EXPENDITURES AND FUND  BALANCE      2,476,312       2,647,855       2,189,000       2,664,700       1,274,700       117 118     W/S BOND RESERVE – 411    This fund was created to satisfy bond requirements that a reserve be held in order to meet final debt  obligations on the waste water treatment plant bonds.  No activity will occur in this fund until final  debt obligations need to be paid.  The bonds have maturity dates ranging from 2026 to 2031.        2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget    Beginning Fund Balance      1,465,230       1,022,699       1,059,469       1,022,699       1,022,699     TOTAL REVENUES AND BEGINNING  BALANCE      1,465,230       1,022,699       1,059,469       1,022,699       1,022,699     2007 W/S Bond ‐ Principal      425,000       ‐        ‐        ‐        ‐    2007 W/S Bond ‐ Interest      17,531       ‐        ‐        ‐        ‐      Ending Fund Balance      1,022,699       1,022,699       1,059,469       1,022,699       1,022,699     TOTAL EXPENDITURES AND FUND  BALANCE      1,465,230       1,022,699       1,059,469       1,022,699       1,022,699         119 120     STORM – 412    The storm fund is an enterprise fund. Revenues are generated from user charges by providing storm  water services.  Revenues in an enterprise fund are restricted as to their use.  Revenue generated  from storm services can only be used to pay for costs related to providing storm water services.  Revenue projections are based on a variety of assumptions including; recent revenue trends, number  of storm water customers (including anticipated growth), and the number of customers receiving  discounts.  Revenue projections are considered conservative but reasonable.  There are no significant changes to the expense budget except for the purchase of a sweeper truck  for $262,500.  This purchase was originally budgeted in 2018 so this is a carryover into 2019 and is  pending grant acceptance.  The city is anticipating a Department of Ecology grant to pay for the  purchase.  The personnel summary reflects the distribution of FTE that was previously accounted for in the public  works utilities admin fund.  The public works utilities admin fund is being closed as the sole purpose  of the fund was to account for administrative costs of the utilities department.  Administrative costs  can be accounted for in a different way without having a separate fund.  The administrative costs of  the department will be charged directly to water, sewer and storm based on an allocation of 40%,  40% and 20%, respectively. The portion of admin FTE (20%), for the water department, is included  here. The budget also reflects two new FTE, an administrative assistant position and engineering tech.  B U D G E T E D   P E R S O N N E L   S U M M A R Y                  POSITION      2017  2018  2019  2020  PUBLIC WORKS DIRECTOR   0.00   0.00   0.20   0.20   CITY ENGINEER   0.00   0.00   0.20   0.20   GIS MANAGER   0.00   0.00   0.20   0.20   STORMWATER MANAGER   1.00  1.00  0.00  0.00  UTILITIES MANAGER   0.00  0.00  0.20  0.20  ENGINEERING TECHNICIAN   0.00  0.00  0.20  0.20  GIS ANALYST II   0.00  0.00  0.20  0.20  STORMWATER TECHNICIAN II & III   1.00  1.00  2.00  2.00  PUBLIC WORKS ACCOUNTANT   0.00  0.00  0.20  0.20  ADMINISTRATIVE SPECIALIST II   0.00  0.00  0.20  0.20  FINANCE TECHNICIAN I & II   0.10  0.10  0.30  0.30  TOTAL      2.10  2.10  3.90  3.90      121 2017 2018 2018 2019 2020 Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget Beginning Fund Balance 383,614 226,923 118,985 202,975 112,927 DOE-Sweeper Grant - - 250,000 262,500 - DOE-Capacity Grant - G1400224 19,587 - 25,000 30,000 25,000 Storm Water Service Charges 731,702 424,994 739,800 918,800 930,000 Surface Water - Msvl Billing 179,543 89,813 179,000 - - Penalties-Stormwater 6,176 2,666 3,700 5,000 5,000 Investment Interest 5,899 2,938 3,500 4,000 4,000 Transfer In - GF Eng/GIS - - - 10,000 10,000 1,326,521 747,335 1,319,985 1,433,275 1,086,927 Salaries & Wages 118,367 61,848 190,699 318,442 328,405 Leave Payout 13,145 - - - - FICA- Medicare- L&I- Unemployment 12,065 6,056 18,944 29,753 30,773 Retirement 14,669 7,855 23,418 43,627 48,276 Medical Insurance 16,505 8,201 32,149 61,976 66,250 Operating Supplies 1,237 1,214 3,000 7,000 7,000 NPDES Phase II Reg Compli 12,188 11,901 12,875 13,500 14,175 Fuel 2,569 513 2,200 2,720 2,720 Professional Services 3,542 1,528 6,000 7,000 7,250 City Of Marysville Billing S 13,564 14,128 13,800 - - PW Utilities-Interfund Svcs 97,663 58,958 101,070 - - Credit Card Processing Fees 2,961 2,571 - 3,500 3,700 Software - Annual Maint & Support - - 1,500 2,300 2,300 Janitorial & Landscaping SVC - - - 4,700 - Accounting/Admin Cost Allocation 38,608 25,081 42,996 69,293 69,293 Communications 1,687 725 2,100 3,360 3,360 Travel / Training 17 - 800 1,300 1,300 Copier Lease - - - 620 - Insurance-WCIA 2,457 2,418 2,721 5,279 5,279 Stormwater Utility Fees 325 188 250 1,650 1,650 Repair & Maintenance 2,356 1,364 2,000 3,450 3,450 Repairs & Maintenance Wetland 76 - 4,000 4,000 4,200 Vehicle Repairs & Maint 6,526 - 4,000 5,240 5,500 DOE Phase II Discharge Fee 3,120 3,120 5,700 5,700 6,000 Pub. Education/Outreach 1,670 873 2,500 3,700 3,025 Storm Capacity-Grant 15,599 1,300 25,000 30,000 25,000 Travel/Registration 33 85 800 1,800 1,850 State Tax 10,107 6,318 11,155 11,155 11,715 City Tax 47,135 26,048 46,300 47,500 49,875 Transfer - Equip Rental Replacment 20,000 23,333 40,000 - - Transfer - Technology Equip Replacemt 1,575 980 1,677 - - Loan Repayment-Wtr Imp 49,202 - 49,449 49,696 11,209 Interest On Interfund Loan 798 - 552 305 56 Sales Tax - DOR - 9 - 100 - Capital Expenditures - Machinery & Equip - - 250,000 262,500 - Computer Software 9,282 2,063 - 2,100 2,100 Transfer To Storm Water CIP 465,000 - 188,000 150,000 100,000 Oper Transf Out - Street Fund 115,549 68,383 117,223 117,223 117,223 Transfer Out - IT Tech - - - 9,859 9,397 Transfer Out - Equip Stormwater - - - 40,000 40,000 Ending Fund Balance 226,923 410,275 117,107 112,927 104,596 1,326,521 747,335 1,319,985 1,433,275 1,086,927 STORM OPERATIONS FUND - 412 TOTAL REVENUES AND BEGINNING BALANCE TOTAL EXPENDITURES AND FUND BALANCE 122     AIRPORT CIP – 413    The airport CIP fund was created to account for capital improvement projects at the airport.  Revenues  are  primarily  received  from  FAA  grants,  WSDOT  grants  and  transfers  the  airport  reserve  fund.   Revenue also comes from an interfund loan payment from the general fund to the airport CIP fund.   In 1999, the city adopted a resolution which committed the city to annual payments to the airport for  a release of restrictions on airport land.  The land is 24.4 acres and is where the Boys & Girls Club is  currently located.  The total principal to be paid is $3,454,308 and expected maturity is 2042.  Annual  payments are $120,000.  Planned projects included in the 2019/2029 budget are pavement design  and construction on runway 11/29 and lighting on runway 16/34.    2017  2018  2018  2019  2020  Title Actual  Thru  7/31  Actual  Budget  Proposed  Budget  Proposed  Budget    Beginning Fund Balance      496,318       589,113       457,881       500,000       470,000     AIP Grant #26 ‐ Taxiway C Construction                     ‐        529,620                      ‐                       ‐        ‐    AIP Grant #25      78,315                     ‐                       ‐                       ‐        ‐    FAA ‐ Grant Fog Seal Runway 16/34                    ‐                      ‐        270,000                      ‐        ‐    FAA ‐  Runway 16/34 Lighting       1,450,000   WSDOT ‐ Runway 16/34       80,555   WSDOT C Lighting Design      4,205                     ‐                       ‐                       ‐        ‐    WSDOT Grant ‐ 11/29 Overlay                    ‐                      ‐        25,000                      ‐        ‐    WSDOT Fog Deal Runway 16/34                    ‐                      ‐        25,000                      ‐        ‐    Investment Interest      6,020       3,849       4,000                      ‐        ‐    Interfund Loan Princ‐BG Club      56,594       33,679       57,736       64,426       66,385   Interfund Loan Interest‐BG Club      39,406       22,321       38,264       55,574       53,615   Transfer In ‐ Airport Reserve                    ‐                      ‐        1,715,000       1,400,000       ‐      TOTAL REVENUES AND BEGINNING  BALANCE      680,857      1,178,581       2,592,881       2,020,000       2,120,555   123         AIRPORT CIP ‐ 413 2017  2018  2018  2019  2020  Title Actual  Thru  7/31  Actual  Budget  Proposed  Budget  Proposed  Budget  Runway 11/29 Pavement Maintenance ‐  Design                     ‐                      ‐        70,000       70,000       ‐    11/29 Overlay Proj ‐ Prof Services Contract                     ‐                      ‐        80,000       80,000       ‐    FAA #25 Grant C‐Lighting Project Design      84,138                     ‐                       ‐                       ‐        ‐    FAA #26 Grant C‐Lighting Project‐ Const.                     ‐        645,163                      ‐                       ‐        ‐    Fog & Crack Seal 16/34      5,107                     ‐        300,000                      ‐        ‐    Taxilane Reconstruction                     ‐                      ‐        765,000                      ‐        ‐    Runway 11/29 Pavement Maintenance Project                     ‐                      ‐        1,200,000       1,400,000       ‐    Runway 16/34 Lighting       1,611,111   FAA #26 Grant ‐ Taxiway C Lighting Project      2,500                     ‐                       ‐                       ‐        ‐      Ending Fund Balance      589,113       533,418       177,881       470,000       509,444     TOTAL EXPENDITURES AND FUND  BALANCE      680,857      1,178,581       2,592,881       2,020,000       2,120,555       124 INTERNAL SERVICE FUND  125 126     MAINTENANCE AND OPERATIONS – 504    The maintenance and operations fund is an internal service fund.  The purpose of this fund is to  account for costs related to maintaining city facilities and parks.  The majority of its revenue comes  from a transfer from the general fund and the airport fund. The airport contributes to this fund to pay  for maintenance services performed at airport facilities.  Other revenues include ball field and building  rentals and transfers from the utility funds to pay for maintenance at water/sewer facilities.  The majority of expense increases are related to; truing up the budget to reflect actual costs of  utilities, WCIA liability premium costs, anticipated employee retirements and general increases in  wages and benefits.  The budget reflects the following items;   Routine maintenance for janitorial services, security, police department elevator, electrical,  plumbing and HVAC systems   Funding for safety and maintenance repairs at city parks   Funding for maintenance of city art work   Maintenance for city ball fields and other parks   Supplies for city holiday and community events   Funding for graffiti removal    B U D G E T E D   P E R S O N N E L   S U M M A R Y                                                  POSITION      2017  2018  2019  2020  M&O SUPERVISOR   0.75  0.75  0.00  0.00  PW MAINT & OPER MANAGER   0.75  0.75  0.75  0.75  LEAD MAINTENANCE WORKER   1.00  1.00  0.75  0.75  SENIOR MAINTENANCE WORKERS   3.00  3.00  0.00  0.00  MAINTENANCE WORKERS I & II   2.25  2.25  6.50  6.50  M&O / CEMETERY COODINATOR   0.00  0.00  0.15  0.15  TOTAL       7.75  7.75  8.15  8.15    127 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 308 80 05 04 Beginning Fund Balance 132,086 85,068 71,508 80,000 6,000 334 02 30 01 Arbor Day DNR Grant - 500 - - - 337 30 76 01 Sno County Tourism Grant 12,419 - 100 - - 347 30 01 00 Scheduling Fee 195 45 100 150 150 347 30 02 00 Field Light Fee 956 526 1,000 1,000 1,000 347 30 10 00 Evans Field Use - 94 500 500 500 347 30 11 00 Quake Field Use 5,918 2,273 1,000 2,000 2,000 347 30 12 00 Twin Rivers Field Use 2,750 1,208 2,000 2,000 2,000 347 60 00 01 Registration - Sports Leagues - - - 1,800 1,800 389 30 00 19 Utility Reim - Sno Isle Library 8,824 4,368 5,000 6,000 6,000 359 30 00 05 Recovery Of NSF Fee - Rental 35 - - - - 361 11 05 04 Investment Interest 1,287 1,061 1,000 1,200 1,200 362 40 00 01 Community Center Rental 2,530 2,915 8,000 5,800 5,800 362 50 03 02 Visitor Info Center Lease 4,965 4,965 4,965 4,965 4,965 362 60 00 01 Arnot Rental Proceeds 9,300 5,425 9,300 9,300 9,300 367 11 05 04 Park Donations 1,208 3,300 500 500 500 367 18 00 00 Donations - Graffiti Removal 376 9 1,500 500 500 369 40 00 02 Restitution-Court Settlement - 140 200 50 50 389 30 00 18 General Service Reimbursement 1,721 - 800 800 800 389 30 00 20 Ball Field Sales Tax Collected 862 277 420 420 420 397 18 00 01 Transfer In - Library 36,000 21,000 36,000 36,000 36,000 397 18 00 02 Transfer In - Capital Facilities 20,848 - - - - 397 76 00 04 Transfer In - Parks Amenities - - - 10,000 10,000 397 76 55 00 Interfund Charges-Parks 515,367 298,851 512,317 545,971 586,614 397 82 00 04 Transfer In - Utilities Sewer 6,000 3,500 6,000 6,000 6,000 397 84 00 01 Transfer In - Utilities Water 6,000 3,500 6,000 6,000 6,000 397 84 00 10 Transfer In - Cemetery 7,500 4,375 7,500 7,500 7,500 397 84 00 18 Transfer In - Airport 488,308 301,559 516,959 533,236 564,893 397 84 18 20 Transfer In - Facilities 360,711 222,115 369,711 406,487 466,487 1,626,166 967,074 1,562,380 1,668,179 1,726,479 518 30 10 00 Salaries & Wages 212,665 145,037 250,131 266,846 276,586 518 30 10 01 Part-Time Help 74,488 43,173 81,840 81,840 81,840 518 30 10 04 Leave Payout 5,615 - 5,150 - 4,210 518 30 11 00 Overtime 5,743 7,591 3,000 4,879 5,026 518 30 22 01 FICA- Medicare- L&I- Unemployment 35,852 19,704 37,017 40,930 42,328 518 30 23 01 Retirement 34,073 21,043 37,318 50,001 55,111 518 30 25 01 Medical Insurance 48,244 24,769 49,058 60,938 64,500 518 30 31 00 Operating Supplies 45,344 38,996 52,600 50,000 50,000 518 30 31 01 Shop Supplies 4,041 - 5,000 6,000 6,000 518 30 31 02 Uniforms And Clothing 1,589 3,172 2,400 3,000 5,500 518 30 31 13 Graffiti Removal 884 - 2,500 1,000 1,000 518 30 31 14 Facilities - Special Projects - - - 2,500 2,500 518 30 32 00 Fuel 14,593 6,797 13,703 13,500 14,000 518 30 35 00 Small Tools 841 799 2,000 2,000 3,000 518 30 41 11 Prof Svcs-service Agreements 62,758 31,287 91,000 50,000 50,000 518 30 41 12 Prof -Misc & DOC 8,905 8,803 10,000 30,000 30,000 518 30 41 99 Accounting/Admin Cost Allocation 92,106 48,168 82,574 98,487 98,487 518 30 42 00 Communications 7,559 4,367 7,000 8,000 8,000 518 30 43 00 Travel & Trainng 703 3,513 4,000 3,000 6,000 518 30 46 13 Insurance-WCIA 22,527 23,669 19,889 38,035 38,667 MAINTENANCE & OPERATIONS FUND - 504 TOTAL REVENUES AND BEGINNING BALANCE 128 2017 2018 2018 2019 2020 Account Title Actual Thru 7/31 Actual Budget Proposed Budget Proposed Budget 518 30 47 13 Utilities 202,193 82,241 162,000 170,000 170,000 518 30 48 00 Vehicle Repair & Maint 8,510 5,281 6,000 6,500 6,500 518 30 48 05 Office Machine Repair & Main 911 485 1,000 1,000 1,000 518 30 49 00 Training/Registration Fees 2,941 777 4,500 5,000 5,000 518 50 45 00 Airport Rent - Storage Lot 105 11,604 6,769 11,604 11,604 11,604 518 50 45 01 Airport Rent - City Shop Lot 106 10,608 6,188 10,608 10,608 10,608 518 50 45 02 Airport Rent - Lot 107 A/B (B-Storage)3,094 1,805 3,094 3,094 3,094 518 50 45 03 Airport Rent -Lot 107 A/B (A-Food Bank)11,050 6,446 - 11,050 11,050 589 30 00 18 Reimbursements - - 50 50 50 589 30 00 20 Sales Tax - DOR 683 473 420 420 420 576 80 31 04 Park Amenities - - - 10,000 10,000 576 80 31 09 Athletic Fields Maint & Supplies 11,331 1,271 11,703 12,800 14,800 576 80 34 00 Park Bench-Donations - - 500 500 500 576 80 48 01 Public Art Maintenance 952 752 2,500 2,500 2,500 594 18 64 02 Phone,Comp/Tech Upgrades 1,197 - 1,000 1,000 1,000 594 18 64 15 Facilities- Appliance Replacement 3,606 - 1,000 2,000 2,000 594 76 64 02 Capital Out-Equipment 3,194 26,694 2,000 3,500 1,500 594 18 62 00 Maintenance Projects 24,956 - - - - 597 00 05 04 Transfer To Recycling 1,500 1,500 1,500 1,500 1,500 597 81 60 07 Transfer Out - IT Tech Facilities 6,625 3,857 6,625 6,861 7,705 597 82 60 06 Transfer Out - Equip 41,000 23,917 41,000 41,000 41,000 546 10 10 00 Salaries & Wages 296,187 191,475 315,329 304,359 315,855 546 10 10 01 Part-time Help 48,532 27,342 56,400 59,760 59,760 546 10 10 02 Leave - Payout 2,807 - - - 9,210 546 10 11 02 Overtime 2,777 7,811 800 9,105 9,470 546 10 22 01 FICA- Medicare-L&I- Unemployment 38,599 22,930 42,726 41,440 42,983 546 10 23 01 Retirement 42,476 26,659 44,407 51,132 56,608 546 10 25 01 Medical Insurance 56,929 33,747 57,293 67,440 71,007 594 76 63 01 Sno Co Tourism Grant 7,419 - 100 - - 573 90 31 01 Holiday/Community Events 20,887 1,534 17,000 17,000 17,000 508 80 05 04 Ending Fund Balance 85,068 56,229 5,041 6,000 - 1,626,166 967,074 1,562,380 1,668,179 1,726,479 TOTAL EXPENDITURES AND FUND BALANCE MAINTENANCE & OPERATIONS FUND - 504 129 130 AGENCY AND TRUST FUNDS  131 132     CEMETERY PRE‐NEED ‐ 622    The cemetery pre‐need fund is used to account for revenue where individuals have pre‐paid for items  needed at the time of burial.  When the burial time occurs, the pre‐paid items are purchased from  this fund to use for the burial service.      2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget    Beginning Fund Balance      29,506       31,087       32,250       36,000       39,250     Sale Of Liners/Urns      1,420       5,060       4,000       4,000       4,000   Sale Of Vaults      ‐        ‐        1,000       1,000       1,000   Investment Interest      340       305       250       250       250   TOTAL REVENUES AND BEGINNING  BALANCE      31,266       36,452       37,500       41,250       44,500     Purchase Of Liners      179       ‐        2,000       1,000       1,000   Purchase Of Vaults      ‐        ‐        1,000       1,000       1,000     Ending Fund Balance      31,087       36,452       34,500       39,250       42,500     TOTAL EXPENDITURES AND FUND  BALANCE      31,266       36,452       37,500       41,250       44,500     133 134     CEMETERY ENDOWMENT ‐ 702    The cemetery endowment fund is used solely for the improvement, repair, preservation and care of  the cemetery, as authorized by RCW 68.52.040.  RCW 68.52.040, in summary, states that a specific  percentage of proceeds be used in the care of lots, improvement of the cemetery, preservation of  structures, repair of fences and walkways or for planting trees, shrubs and flowers.  The city puts 10%  of lot and niche sales into the endowment fund.      2017  2018  2018  2019  2020  Title Actual  Thru 7/31  Actual  Budget  Proposed  Budget  Proposed  Budget     Beginning Fund Balance       276,155       285,964       293,000       298,115       312,115      Endowed Care Funds       6,674       6,385       14,000       11,000       11,000    Investment Interest       3,134       2,617       2,500       3,000       3,000     TOTAL REVENUES AND BEGINNING  BALANCE       285,964       294,966       309,500       312,115       326,115      Ending Fund Balance       285,964       294,966       309,500       312,115       326,115     TOTAL EXPENDITURES AND FUND  BALANCE       285,964       294,966       309,500       312,115       326,115             135 135 City of Arlington Council Agenda Bill Item: WS #2 Attachment C COUNCIL MEETING DATE: October 22, 2018 SUBJECT: Use of proceeds for Washington Avenue surplus property sale ATTACHMENTS: None DEPARTMENT OF ORIGIN Administration – Paul Ellis; 360-403-4603 EXPENDITURES REQUESTED: $34,500 BUDGET CATEGORY: Capital Facilities BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Staff is proposing that a portion of the proceeds from the sale be used to: Relocate the community garden (NOT TO EXCEED $21,000), purchase a storage building for Friends of the Library use, (NOT TO EXCEED $7,500), and additional parking at Arlington Library (NOT TO EXCEED $6,000). HISTORY: Council approved the sale of the properties October 15. The four lots on Washington between 1st and 2nd Street were surplussed by City Council and listed for sale with Keller Williams. The property was offered for sale for $800,000. The City received one offer from DGM Partners, LLC for the full sale price. The buyer deposited $80,000 in earnest money with the closing agent. ALTERNATIVES: Remand to staff for additional information. RECOMMENDED MOTION: Workshop; discussion only. At the November 5, 2018 meeting, the recommended motion will be, “I move to allocate a portion of the proceeds of the sale of the Washington Avenue properties to the community garden relocation, a storage building for Friends of the Library use, and installation of a parking lot for the Arlington Library. City of Arlington Council Agenda Bill Item: WS #3 Attachment D COUNCIL MEETING DATE: October 22, 2018 SUBJECT: Interlocal Agreement with North County Regional Fire Authority for Shared Fire and Emergency Medical Services ATTACHMENTS: Interlocal Agreement with North County Regional Fire Authority DEPARTMENT OF ORIGIN Fire and EMS EXPENDITURES REQUESTED: Vacant position in fire administration BUDGET CATEGORY: BUDGETED AMOUNT: Not budgeted, grant funded LEGAL REVIEW: DESCRIPTION: Council is asked to consider a request to enter an interlocal agreement with North County Regional Fire Authority for shared services. Each agency currently has the need for a Fire Marshal and Medical Services Administrator, but lacks the workload and funding to fill those roles on a fulltime basis. This is a creative way to fill the vacancies in an affordable manner to each agency. The two individuals will work across our agency borders. HISTORY: In 2015, the fire department eliminated the Medical Services Administrator position to meet budgetary shortfalls. A portion of that work was shifted to three Medical Service Officers on each of the three fire shifts. In June 2017, Deputy Chief Cooper retired after 26 years of service to the City. In October 2017, the City entered a personal services contract with Chief Cooper to work up to 20 hours per week to perform the duties of the Fire Marshal. That agreement sunsets December 31, 2018. This ILA is multi‐faceted, filling both the Assistant Chief/MSA and Assistant Chief/Fire Marshal role in both agencies. Chief Cooper will remain in a limited capacity to train the new Fire Marshal on plan reviews, code specific data, and help transition relationships with contacts. These discussions began at the request of the Mayor, to determine if opportunities existed for partnerships, after the RFA discussions with Marysville ended. ALTERNATIVES: 1) Take no action; 2) Fill both positions independently; 3) Hire the MSA and contract out Fire Marshal duties. RECOMMENDED MOTION: Workshop; discussion only. At the November 5, 2018 meeting, the recommended motion will be, “I move to approve the Interlocal Agreement with North County Regional Fire Authority for Fire and Emergency Medical Services, and authorize the Mayor to sign it.” City of Arlington Council Agenda Bill Item: WS #4 Attachment E COUNCIL MEETING DATE: October 22, 2018 SUBJECT: Accepting dedication of real property for right of way purposes ATTACHMENTS: Legal description including exhibit map with area highlighted depicting the proposed deeded property from Cadence Capital Investments, dba 7‐Eleven DEPARTMENT OF ORIGIN Community and Economic Development EXPENDITURES REQUESTED: ‐0‐ BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Conveyance of a strip of real property on 204th Street NE, described in Exhibit A for the purpose of widening and improving the existing sidewalk. HISTORY: Dedication of property for right of way purposes related to new development typically occurs through the land use process, pursuant to 20.56.170 AMC. Council must accept dedications of property. ALTERNATIVES: None RECOMMENDED MOTION: Workshop; discussion only. At the November 5, 2018 city council meeting, the recommended motion will be, “I move to accept the dedication of the described real properties as right of way for the purposes of sidewalk widening.” Project Name: Cadence Arlington ALTA July, 18 2018 OBH / JSE 20217L.001 EXHIBIT "A" LEGAL DESCRIPTION RIGHT-OF-WAY DEDICATION THAT PORTION OF LOT 4 OF CITY OF ARLINGTON PLAT OF ARLINGTON RETAIL, ACCORDING TO THE PLAT THEREOF RECORDED UNDER AUDITOR'S FILE NO. 200103195005, RECORDS OF SNOHOMISH COUNTY, WASHINGTON, LYING IN A PORTION OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER AND THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 14, TOWNSHIP 31 NORTH, RANGE 5 EAST, W.M., MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 4; THENCE SOUTH 88°37'46" EAST, 150.11 FEET ALONG THE NORTH LINE OF SAID LOT 4; THENCE SOUTH 89°16'06" EAST, 37.69 FEET TO A POINT OF TANGENCY; THENCE EASTERLY ALONG THE ARC OF A CURVE TO THE RIGHT, HAVING A RADIUS OF 25.00 FEET, THROUGH A CENTRAL ANGLE OF 42°47'57", AND AN ARC LENGTH OF 18.67 FEET TO A POINT ON A NON-TANGENT CURVE, THE RADIUS OF WHICH BEARS SOUTH 08°14'32" WEST; THENCE WESTERLY ALONG THE ARC OF A CURVE CONCAVE TO THE SOUTH, HAVING A RADIUS OF 460.54 FEET, THROUGH A CENTRAL ANGLE OF 02°20'42", AND AN ARC LENGTH OF 18.85 FEET; THENCE NORTH 88°19'29" WEST, 186.10 FEET TO THE WEST LINE OF SAID LOT 4; THENCE NORTH 01°22'14" EAST, 3.19 FEET ALONG SAID WEST LINE TO THE POINT OF BEGINNING. CONTAINS 761 SQUARE FEET, MORE OR LESS (0.017 ACRES +/-) 7/19/2018 Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied,including but not limited to warranties of suitability for a particular purpose or use. Map data arecompiled from a variety of sources which may contain errors and users who rely upon the information doso at their own risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for anyand all liability of any nature arising out of or resulting from the lack of accuracy or correctness of thedata, or the use of the data presented in the maps. Exhibit A7 Eleven ROW Dedication ± City of Arlington Date: File: Cartographer: Scale:7Eleven8.5x11_18 8/2/2018 akc 1 inch = 50 feet Parcels ROW Dedication (proposed) ROW Dedication BARTELLDRUGS 204TH ST NE ?| City of Arlington Council Agenda Bill Item: WS #5 Attachment F COUNCIL MEETING DATE: October 22, 2018 SUBJECT: DRAFT grant agreement from the Department of Ecology for a street sweeper purchase ATTACHMENTS: DRAFT Contract Agreement DEPARTMENT OF ORIGIN Public Works EXPENDITURES REQUESTED: $87,500 (City Match Portion) BUDGET CATEGORY: Equipment Replacement Fund BUDGETED AMOUNT: $180,000.00 LEGAL REVIEW: DESCRIPTION: A Grant Agreement between the Washington State Department of Ecology and the City of Arlington for $350,000 to fund a High Efficiency Street Sweeper for the Street Department. HISTORY: The Public Works Department applied for and was successful in receiving a grant for $350,000 from the Department of Ecology for the 2018‐2020 biennium through its Stormwater Financial Assistance Program (Program). The purpose of the Program is to provide grants for projects that reduce the environmental impact of Stormwater pollution. The City match required for the grant is 25% ($87,500) and has been budgeted for in the Equipment Replacement Fund budget for 2018 and can be moved to 2019 if the purchase ends up running into 2019. ALTERNATIVES: Do not accept the grant. RECOMMENDED MOTION: Workshop; discussion only. At the November 5, 2018 council meeting the motion will be: “I move to accept the Water Quality Combined Financial Assistance Grant in the amount of $350,000 and authorize the mayor to sign the grant agreement, pending final review by the City Attorney.” DRA F T Agreement No: WQC-2018-ArliPW-00063 Page 1 of 33 Project Title: Street Sweeping Program Recipient Name: City of Arlington Agreement WQC-2018-ArliPW-00063 WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND THE CITY OF ARLINGTON This is a binding Agreement entered into by and between the State of Washington, Department of Ecology, hereinafter referred to as “ECOLOGY” and the City of Arlington, hereinafter referred to as the "RECIPIENT" to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: High Efficiency Street Sweeper Total Cost: $350,000.00 Total Eligible Cost: $350,000.00 Ecology Share: $262,500.00 Recipient Share: $87,500.00 The Effective Date of this Agreement is: 7/01/2018 The Expiration Date of this Agreement is no later than: 6/30/2020 Project Type: Stormwater Activity Project Short Description: This project will help prevent total suspended solids (TSS) from entering the Stillaguamish River and its local tributaries including March, Portage and Prairie Creeks, and tributaries in the Snohomish River Lower Basin, including Edgecombe, Heyho and Quilceda Creeks, by removing pollutants from the stormwater system and providing pollutant source control through the purchase, operation and maintenance of a high efficiency street-sweeper in the City of Arlington. Project Long Description: This project will improve water quality and reduce total suspended solids (TSS) in stormwater entering the Stillaguamish River and its local tributaries including March, Portage and Prairie Creeks, and tributaries in the Snohomish River Lower Basin, including Edgecombe, Heyho and Quilceda Creeks. Through the purchase, operation and maintenance of a high efficiency street-sweeper, pollutants will be removed from the stormwater system and provide pollutant source control. In addition, utilizing a high efficiency street sweeper will benefit other areas of Arlington where LID BMPs provide DRA F T Agreement No: WQC-2018-ArliPW-00063 Page 2 of 33 Project Title: Street Sweeping Program Recipient Name: City of Arlington drainage control and water treatment for infiltrated waters. This will extend the life of green stormwater infrastructure and improve the treatment function of these BMPs. Greater capture of the debris, sediment, fines and dust from the Arlington roadways through the use of a high efficiency street sweeper will improve water quality of the Stillaguamish River and Snohomish River Lower Tributaries Basins. Both of the affected Stillaguamish and Snohomish basins are under TMDL plans. There are over 286 acres of impervious area in the City’s “Old Town” district that drains into a stormwater system in the Stillaguamish River or one of its tributaries, and over 500 acres of residential and industrial impervious area that drains to the Snohomish River Lower Tributaries basin and impacts one or more of its tributaries. The City’s Public Works Department operates a street sweeping program and is implemented across the entire City. Currently, the mechanical broom sweeper captures and collects approximately 211 tons of aggregate material (sand, particulates, fines, dust, etc.) as part of its street sweeping program. High efficiency street sweepers have a much higher capture rate for the small particulates and “fines” that are most damaging to waters. It is estimated that the use of a high efficiency sweeper will increase the capture rate by approximately 45% (306 tons) using the same street sweeping program with no change to routes and days. Overall Goal: This project will help protect and restore water quality in Washington by reducing stormwater impacts from existing infrastructure and development. Commented [DSD1]: Will both technologies be used under the program? For example, tandem sweeping? Commented [JJ(2]: I think we can delete this, since we don’t know it’s true or not. Commented [DSD3]: I believe they are to indicate the water quality improvement; no? Commented [JJ(4]: I was thinking those number are too specific, and we should have a approximate numbers. DRA F T Agreement No: WQC-2018-ArliPW-00063 Page 3 of 33 Project Title: Street Sweeping Program Recipient Name: City of Arlington RECIPIENT INFORMATION Organization Name: City of Arlington Federal Tax ID: 91-6001401 DUNS Number: 165590043 Mailing Address: 154 W Cox Arlington, Washington 98223 Physical Address: 154 W Cox Arlington, Washington 98223 Organization Email: kwallace@arlingtonwa.gov Contacts Project Manager Kris Wallace Public Works Executive 154 W Cox Arlington, Washington 98223 Email: kwallace@arlingtonwa.gov Phone: (360) 403-3538 Billing Contact Kris Wallace Public Works Executive 154 W Cox Arlington, Washington 98223 Email: kwallace@arlingtonwa.gov Phone: (360) 403-3538 Authorized Signatory Barbara Tolbert Mayor 238 N Olympic Avenue Arlington, Washington 98223 Email: btolbert@arlingtonwa.gov Phone: (360) 403-3442 DRA F T Agreement No: WQC-2018-ArliPW-00063 Page 4 of 33 Project Title: Street Sweeping Program Recipient Name: City of Arlington ECOLOGY INFORMATION Mailing Address: Department of Ecology Water Quality PO BOX 47600 Olympia, WA 98504-7600 Physical Address: Water Quality 300 Desmond Drive Lacey, WA 98503 Contacts Project Manager Denise Di Santo 3190 160th Avenue SE Bellevue, WA 98008 Email: denise.disanto@ecy.wa.gov Phone: 425-649-7025 Financial Manager Sarah Zehner PO Box 47600 Olympia, WA 98504-7600 Email: sarah.zehner@ecy.wa.gov Phone: 360-407-7196 Technical Advisor Dan Gariepy PO Box 47600 Olympia, WA 98504-7600 Email: dan.gariepy@ecy.wa.gov Phone: 360-407-6470 DRA F T Agreement No: WQC-2018-ArliPW-00063 Page 5 of 33 Project Title: Street Sweeping Program Recipient Name: City of Arlington RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in the Scope of Work. RECIPIENT agrees to read, understand, and accept all information contained within this entire Agreement. Furthermore, RECIPIENT acknowledges that they have reviewed the terms and conditions of this Agreement, Scope of Work, attachments, all incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this agreement. This Agreement contains the entire understanding between the parties, and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement. Washington State Department of Ecology City of Arlington ____________________________________ _______________________________ Heather R. Bartlett Date Barbara Tolbert Date Water Quality Mayor Program Manager DRA F T Agreement No: WQC-2018-ArliPW-00063 Page 6 of 33 Project Title: Street Sweeping Program Recipient Name: City of Arlington SCOPE OF WORK Task Number: 1 Task Cost: $1000.00 Task Title: Grant Administration/Management Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; an EAGL (Ecology Administration of Grants and Loans) recipient closeout report; and a two-page Final Report (including photos, if applicable). In the event that the RECIPIENT elects to use a contractor to complete project elements, the RECIPIENT shall retain responsibility for the oversight and management of this funding Agreement. B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement, contracting, and interlocal agreement requirements; permitting requirements, including application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. This documentation shall be made available to ECOLOGY upon request. C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up-to-date staff contact information in the EAGL system. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this Agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY’s grant or loan administrative requirements. Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, and RECIPIENT closeout report. * Properly maintained project documentation Recipient Task Coordinator: Kris Wallace Project Administration/Management Deliverables Number Description Due Date 1.1 Progress Reports 1.2 Recipient Closeout Report 1.3 Project Outcome Summary Report Commented [DSD5]: Please leave this column blank DRA F T Agreement No: WQC-2018-ArliPW-00063 Page 7 of 33 Project Title: Street Sweeping Program Recipient Name: City of Arlington SCOPE OF WORK Task Number: 2 Task Cost: $349,000.00 Task Title: High Efficiency Sweeper Purchase Task Description: The RECIPIENT will submit for approval by ECOLOGY, documentation detailing the make, model, and specifications of the compact high efficiency vacuum sweeper to be used for the project. No reimbursement will be made for equipment use without prior written approval by ECOLOGY. The RECIPIENT will submit documentation providing the rationale and cost effectiveness of the purchase of a high efficiency street sweeper rather than lease of this technology. The RECIPIENT will submit a copy of the contract for sweeping services included in this project if applicable. Task Goal Statement: RECIPIENT will use an ECOLOGY-accepted high efficiency sweeper. Task Expected Outcome: The project will be accomplished using the appropriate type, make and model of sweeper to remove targeted pollutants. Recipient Task Coordinator: Kris Wallace High Efficiency Sweeper Purchase Deliverables Number Description Due Date 2.1 Submit documentation indicating make, model, and specifications of sweeper to ECOLOGY for ECOLOGY Engineer review. Upload to EAGL and notify ECOLOGY Project Manager when upload is complete. 2.2 Submit documentation outlining cost effectiveness of purchase of sweeper to ECOLOGY for ECOLOGY review. Upload to EAGL and notify ECOLOGY Project Manager when upload is complete. 2.3 Submit Equipment Purchase Contract. Upload to EAGL and notify ECOLOGY Project Manager when upload is complete. Commented [DSD6]: Please leave this column blank DRA F T Agreement No: WQC-2018-ArliPW-00063 Page 8 of 33 Project Title: Street Sweeping Program Recipient Name: City of Arlington SCOPE OF WORK Task Number: 3 Task Cost: $0 Task Title: Sweeper Operation Task Description: A. RECIPIENT will use the high efficiency sweeper to remove sediment and debris from public roadways. The RECIPIENT will sweep a minimum of XX lane miles per year. B. RECIPIENT will track and report sweeper use for a minimum of two years. RECIPIENT will report the number of lane miles swept and tons of debris removed monthly and cumulatively on each progress report/payment request. C. RECIPIENT will track expenses related to the operation and maintenance of the sweeper monthly and report the expenses on each progress report/payment request. Expenses include labor, labor overhead, and fuel. RECIPIENT will also track expenses per mile swept and report them on each progress report/payment request. D. RECIPIENT will provide a final sweeping tracking report as part of the Project Outcome Summary Report. Task Goal Statement: The high efficiency sweeper will be used to enhance the RECIPIENT’s street sweeping program. Task Expected Outcome: The RECIPIENT will increase the tonnage of sweeper debris removed prior to it entering receiving water bodies of the Stillaguamish and Snohomish Basins. Recipient Task Coordinator: Kris Wallace Sweeper Operation Deliverables Number Description Due Date 3.1 Report miles swept monthly and cumulatively. Submit using quarterly progress report/payment requests and Project Outcome Summary Report. 3.2 Report tons of sediment and debris removed monthly and cumulatively. Submit using quarterly progress report/payment requests and Project Outcome Summary Report. 3.3 Report monthly operation and maintenance expenses, including expenses per mile swept. Submit using quarterly progress report/payment requests and Project Outcome Summary Report. 3.4 Final sweeping tracking report. Upload to EAGL and notify ECOLOGY when upload is complete. Commented [DSD7]: Please specify approximate lane miles swept –or use metric that will be used to track pollution generating imperious surfaces (PGIS) treated. Commented [DSD8]: Consistent with units in A and C Commented [DSD9]: Please leave this column blank DRA F T Agreement No: WQC-2017-Medina-00044 Page 9 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina BUDGET Funding Distribution Funding Title: SFAP Funding Type: Grant Funding Effective Date: 7/1/2018 Funding Expiration Date: 6/30/2020 Funding Source: Title: SFAP- SFY18 Type: State Funding Source %: 100% Description: Funds come from the Model Toxic Control Account and State Building Construction Account. It funds projects that reduce the environmental impact of Stormwater pollution. Recipient Match %: 25 InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No Indirect Rate: % 0 Stormwater Financial Assistance Program Task Total 1. Grant Management/Administration $1000.00 2. High Efficiency Sweeper Purchase $349,000.00 3. Sweeper Operations $0 Total $350,000.00 Funding Distribution Name Recipient Match Recipient Share Ecology Share Total SFAP 25% $87,500 $262,500 $350,000 Total $87,500 $262,500 $350,000 Commented [DSD10]: Please advise if an indirect rate will be applied; document the calculation of the rate, and applicable staff salaries and benefits. DRA F T Agreement No: WQC-2017-Medina-00044 Page 10 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS SECTION 1: DEFINITIONS Unless otherwise provided, the following terms will have the respective meanings for all purposes of this agreement: “Administration Charge” means a charge established in accordance with Chapter 90.50A RCW and Chapter 173-98 WAC, to be used to pay Ecology’s cost to administer the State Revolving Fund by placing a percentage of the interest earned in an Administrative Charge Account. “Administrative Requirements” means the effective edition of ECOLOGY's ADMINISTRATIVE REQUIREMENTS FOR RECIPIENTS OF ECOLOGY GRANTS AND LOANS at the signing of this loan. “Annual Debt Service” for any calendar year means for any applicable bonds or loans including the loan, all interest plus all principal due on such bonds or loans in such year. “Average Annual Debt Service” means, at the time of calculation, the sum of the Annual Debt Service for the remaining years of the loan to the last scheduled maturity of the loan divided by the number of those years. “Centennial Clean Water Program” means the state program funded from various state sources. “Contract Documents” means the contract between the RECIPIENT and the construction contractor for construction of the project. “Cost Effective Analysis” means a comparison of the relative cost-efficiencies of two or more potential ways of solving a water quality problem as described in Chapter 173-98-730 WAC. “Defease” or “Defeasance” means the setting aside in escrow or other special fund or account of sufficient investments and money dedicated to pay all principal of and interest on all or a portion of an obligation as it comes due. “Effective Date” means the earliest date on which eligible costs may be incurred. “Effective Interest Rate” means the total interest rate established by Ecology that includes the Administrative Charge. “Estimated Loan Amount” means the initial amount of funds loaned to the RECIPIENT. “Estimated Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the Estimated Loan Amount. “Final Accrued Interest” means the interest accrued beginning with the first disbursement of funds to the RECIPIENT through such time as the loan is officially closed out and a final loan repayment schedule is issued. “Final Loan Amount” means all principal of and interest on the loan from the Project Start Date through the Project Completion Date. “Final Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the Final Loan Amount. “Forgivable Principal” means the portion of a loan that is not required to be paid back by the borrower. Commented [DSD11]: Terms and Conditions from here are non-negotiable DRA F T Agreement No: WQC-2017-Medina-00044 Page 11 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina “General Obligation Debt” means an obligation of the RECIPIENT secured by annual ad valorem taxes levied by the RECIPIENT and by the full faith, credit, and resources of the RECIPIENT. “General Obligation Payable from Special Assessments Debt” means an obligation of the RECIPIENT secured by a valid general obligation of the Recipient payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries of the RECIPIENT. “Gross Revenue” means all of the earnings and revenues received by the RECIPIENT from the maintenance and operation of the Utility and all earnings from the investment of money on deposit in the Loan Fund, except (i) Utility Local Improvement Districts (ULID) Assessments, (ii) government grants, (iii) RECIPIENT taxes, (iv) principal proceeds of bonds and other obligations, or (v) earnings or proceeds (A) from any investments in a trust, Defeasance, or escrow fund created to Defease or refund Utility obligations or (B) in an obligation redemption fund or account other than the Loan Fund until commingled with other earnings and revenues of the Utility or (C) held in a special account for the purpose of paying a rebate to the United States Government under the Internal Revenue Code. “Guidelines” means the ECOLOGY's Funding Guidelines that that correlate to the State Fiscal Year in which the project is funded. “Initiation of Operation Date” means the actual date the Water Pollution Control Facility financed with proceeds of the loan begins to operate for its intended purpose. “Loan” means the Washington State Water Pollution Control Revolving Fund Loan or Centennial Clean Water Fund (Centennial) Loan made pursuant to this loan agreement. “Loan Amount” means either an Estimated Loan Amount or a Final Loan Amount, as applicable. “Loan Fund” means the special fund of that name created by ordinance or resolution of the RECIPIENT for the repayment of the principal of and interest on the loan. “Loan Security” means the mechanism by which the RECIPIENT pledges to repay the loan. “Loan Term” means the repayment period of the loan. “Maintenance and Operation Expense” means all reasonable expenses incurred by the RECIPIENT in causing the Utility to be operated and maintained in good repair, working order, and condition including payments to other parties, but will not include any depreciation or RECIPIENT levied taxes or payments to the RECIPIENT in lieu of taxes. “Net Revenue” means the Gross Revenue less the Maintenance and Operation Expense. “Principal and Interest Account” means, for a loan that constitutes Revenue-Secured Debt, the account of that name created in the loan fund to be first used to repay the principal of and interest on the loan. “Project” means the project described in this loan agreement. “Project Completion Date” means the date specified in the loan agreement on which the Scope of Work will be fully completed. “Project Schedule” means that schedule for the project specified in the loan agreement. “Reserve Account” means, for a loan that constitutes Revenue-Secured Debt, the account of that name created in the loan fund to secure the payment of the principal of and interest on the loan. DRA F T Agreement No: WQC-2017-Medina-00044 Page 12 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina “Revenue-Secured Debt” means an obligation of the RECIPIENT secured by a pledge of the revenue of a utility and one not a general obligation of the RECIPIENT. “Risk-Based Determination” means an approach to sub-recipient monitoring and oversight based on risk factors associated to a RECIPIENT or project. “Scope of Work” means the tasks and activities constituting the project. “Section 319” means the section of the Clean Water Act that provides funding to address nonpoint sources of water pollution. “Senior Lien Obligations” means all revenue bonds and other obligations of the RECIPIENT outstanding on the date of execution of this loan agreement (or subsequently issued on a parity therewith, including refunding obligations) or issued after the date of execution of this loan agreement having a claim or lien on the Gross Revenue of the Utility prior and superior to the claim or lien of the loan, subject only to Maintenance and Operation Expense. “State Water Pollution Control Revolving Fund (Revolving Fund)” means the water pollution control revolving fund established by Chapter 90.50A.020 RCW. “Termination Date” means the effective date of the ECOLOGY’s termination of the loan agreement. “Termination Payment Date” means the date on which the RECIPIENT is required to repay to the ECOLOGY any outstanding balance of the loan and all accrued interest. “Total Eligible Project Cost” means the sum of all costs associated with a water quality project that have been determined to be eligible for ECOLOGY grant or loan funding. “Total Project Cost” means the sum of all costs associated with a water quality project, including costs that are not eligible for ECOLOGY grant or loan funding. “ULID” means any utility local improvement district of the RECIPIENT created for the acquisition or construction of additions to and extensions and betterments of the Utility. “ULID Assessments” means all assessments levied and collected in any ULID. Such assessments are pledged to be paid into the Loan Fund (less any prepaid assessments permitted by law to be paid into a construction fund o r account). ULID Assessments will include principal installments and any interest or penalties which may be due. “Utility” means the sewer system, stormwater system, or the combined water and sewer system of the RECIPIENT, the Net Revenue of which is pledged to pay and secure the loan. SECTION 2: THE FOLLOWING CONDITIONS APPLY TO ALL RECIPIENTS OF WATER QUALITY COMBINED FINANCIAL ASSISTANCE FUNDING. A. Architectural and Engineering Services: The RECIPIENT certifies by signing this agreement that the requirements of Chapter 39.80 RCW, “Contracts for Architectural and Engineering Services,” have been, or shall be, met in procuring qualified architectural/engineering services. The RECIPIENT shall identify and separate eligible and ineligible costs in the final negotiated agreement and submit a copy of the agreement to ECOLOGY. B. Cultural and Historic Resources Protection: The RECIPIENT must comply with all requirements listed in Section 106 of the National Historic Preservation Act (for federally funded projects) or Executive Order 05-05 (for state funded projects) prior to implementing any project that involves soil disturbing activities. A soil disturbing activity includes but is DRA F T Agreement No: WQC-2017-Medina-00044 Page 13 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina not limited to planting vegetation, installing fence posts, sloping strea m banks, channel modifications, geotechnical test borings, and other construction projects. For more details regarding these requirements, please reference the Water Quality Financial Assistance Funding Guidelines available on ECOLOGY’s Water Quality Progr am funding website. C. Equipment Purchase: Equipment not included in the scope of work or a construction plan and specification approval must be pre-approved by ECOLOGY’s project manager before purchase. D. Funding Recognition: The RECIPIENT must inform the public about ECOLOGY or EPA funding participation in this project through the use of project signs, acknowledgement in published materials, reports, the news media, websites, or other public announcements. Projects addressing site- specific locations must utilize appropriately sized and weather- resistant signs. Sign logos are available from ECOLOGY’s financial manager upon request. E. Growth Management Planning: The RECIPIENT certifies by signing this agreement that it is in compliance with the requirements of Chapter 36.70A RCW, “Growth Management Planning by Selected Counties and Cities.” If the status of compliance changes, either through RECIPIENT or legislative action, the RECIPIENT shall notify ECOLOGY in writing of this change within 30 days. F. Interlocal: The RECIPIENT certifies by signing this agreement that all negotiated interlocal agreements necessary for the project are, or shall be, consistent with the terms of this agreement and Chapter 39.34 RCW, “Interlocal Cooperation Act.” The RECIPIENT shall submit a copy of each interlocal agreement necessary for the project to ECOLOGY. G. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project results or water quality project outcomes and the status of long-term environmental results or goals from the project approximately three years after project completion. A representative from ECOLOGY’s Water Quality Program may contact the RECIPIENT to request this data. ECOLOGY may also conduct site interviews and inspections, and may otherwise evaluate the project, as part of this assessment. SECTION 3: THE FOLLOWING CONDITIONS APPLY TO NONPOINT ACTIVITY PROJECTS ONLY A. Technical Assistance: Technical assistance for agriculture activities provided under the terms of this agreement will be consistent with the current U.S. Natural Resource Conservation Service (“NRCS”) Field Office Technical Guide for Washington State. However, ECOLOGY may accept as eligible technical assistance, proposed practices, or project designs that do not meet these standards if approved in writing by the NRCS and ECOLOGY. B. Project Status Evaluation: ECOLOGY will evaluate the status of this project 18 months from the effective date of this agreement. ECOLOGY’s Project Manager and Financial Manager will meet with the RECIPIENT to review spending trends, completion of outcome measures, and overall project administration and performance. If the RECIPIENT fails to make satisfactory progress toward achieving project outcomes, ECOLOGY may change the scope of work, reduce grant funds, or increase oversight measures. C. Best Management Practices (BMP) Implementation: If the RECIPIENT installs BMPs that are not approved by ECOLOGY prior to installation, the RECIPIENT assumes the risk that part or all of the reimbursement for that activity may be delayed or ineligible. For more details regarding BMP Implementation, please reference the Water Quality Financial Assistance Funding Guidelines available on ECOLOGY’s Water Quality Program funding website. SECTION 4: THE FOLLOWING CONDITIONS APPLY TO CENTENNIAL CLEAN WATER FUNDED PROJECTS BEING USED TO MATCH SECTION 319 FUNDS ONLY. A. Centennial-Funded Projects Used to Match Section 319-Funded Projects: Projects used by ECOLOGY to meet a matching requirement for the Section 319 program require the RECIPIENT to comply with Federal Section 319 reporting DRA F T Agreement No: WQC-2017-Medina-00044 Page 14 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina requirements. Required reporting includes providing project data on BMP implementation and annual pollutant load reduction. B. Section 319 Reporting Requirements: The RECIPIENT must complete ECOLOGY’s “Clean Water Act Section 319 Initial Data Reporting Sheet.” The RECIPIENT must submit this form to ECOLOGY’s Financial Manager with the signed agreement. The form is available on ECOLOGY’s Water Quality Program funding website. C. The RECIPIENT must complete ECOLOGY’s “Federal Clean Water Act Section 319 Grant Load Reductions Reporting Form” annually. This form is used to gather information on pollutant load reduction for each best management p ractice (BMP) installed for the project. The RECIPIENT must submit this form to ECOLOGY’s Financial Manager by January 15 of each year, and at project close-out. ECOLOGY may hold reimbursements until the RECIPIENT has completed and submitted the form to the financial manager. This form is available on our website. SECTION 5: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 FUNDED PROJECTS ONLY. The RECIPIENT must submit the following documents to ECOLOGY before this agreement is signed by ECOLOGY: 1. Federal Funding Accountability and Transparency Act (FFATA) Form 2. Clean Water Act Section 319 Initial Data Reporting Sheet Contact your ECOLOGY financial manager for the forms. A. Disadvantaged Business Enterprise (DBE): GENERAL COMPLIANCE, 40 CFR, Part 33 - The RECIPIENT agrees to comply with the requirements of EPA's Program for Utilization of Small, Minority and Women's Business Enterprises (MBE/WBE) in procurement under assistance agreements, contained in 40 CFR, Part 33. FAIR SHARE OBJECTIVES, 40 CFR, Part 33, Subpart D - A RECIPIENT must negotiate with the appropriate EPA award official or his/her designee, fair share objectives for MBE and WBE participation in procurement under the financial assistance agreements. Current Fair Share Objective/Goal - The dollar amount of this assistance agreement is over $250,000; or the total dollar amount of all of the RECIPIENT’s non-TAG assistance agreements from EPA in the current fiscal year is over $250,000. The Washington State Department of Ecology has negotiated the following, applicable MBE/WBE fair share objectives/goals with EPA as follows: MBE: SUPPLIES 8.00%;SERVICES 10.00%; EQUIPMENT 8.00%; CONSTRUCTION 10.00% WBE: SUPPLIES 4.00%; SERVICES 4.00%; EQUIPMENT 4.00%; CONSTRUCTION 6.00% Negotiating Fair Share Objectives/Goals, 40 CFR, Section 33.404 - If the RECIPIENT has not yet negotiated its MBE/WBE fair share objectives/goals, the RECIPIENT agrees to submit proposed MBE/WBE objectives/goals based on an availability analysis, or disparity study, of qualified MBEs and WBEs in their relevant geographic buying market for construction, services, supplies and equipment. The RECIPIENT agrees to submit proposed fair share objectives/goals, together with the supporting availability analysis or disparity study, to the Regional MBE/WBE Coordinator within 120 days of its acceptance of the financial assistance award. EPA shall respond to the proposed fair share objective/goals within 30 days of receiving the submission. If proposed fair share objective/goals are not received within the 120 day time frame, the recipient may not expend its EPA funds for procurements until the proposed fair share objective/goals are submitted. SIX GOOD FAITH EFFORTS, 40 CFR, Part 33, Subpart C - Pursuant to 40 CFR, Section 33.301, the RECIPIENT agrees to make the following good faith efforts whenever procuring construction, equipment, services and supplies under an EPA DRA F T Agreement No: WQC-2017-Medina-00044 Page 15 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina financial assistance agreement, and to ensure that sub-recipients, loan recipients, and prime contractors also comply. Records documenting compliance with the six good faith efforts shall be retained: (a) Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State, Local and Government recipients, this shall include placing DBEs on solicitation lists and soliciting them whenever they are potential sources. (b) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing date. (c) Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. For Indian Tribal, State and Local Government recipients, this shall include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive process. (d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually. (e) Use the services and assistance of the SBA and the Minority Business Development Agency of the Department of Commerce. (f) If the prime contractor awards subcontracts, require the prime contractor to take the steps in paragraphs (a) through (e) of this section. B. Funding Recognition: The RECIPIENT must use the following paragraph in all reports, documents, and signage developed under this agreement: This project has been funded wholly or in part by the United States Environmental Protection Agency under an assistance agreement to the Washington State Department of Ecology. The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency, nor does the mention of trade names or commercial products constitute endorsement or recommendation for use. C. Time Extension: The RECIPIENT may request a one-time extension for up to 12 months. However, the time extension cannot exceed the time limitation established in EPA’s assistance agreement. In the event a time extension is requested and approved by ECOLOGY, the RECIPIENT must complete all eligible work performed under this agreement by the expiration date. SECTION 6: THE FOLLOWING CONDITIONS APPLY TO STATE REVOLVING FUND (SRF) LOAN FUNDED PROJECTS ONLY. The RECIPIENT must submit the following documents to ECOLOGY before this agreement is signed by ECOLOGY: 1. Opinion of RECIPIENT’s Legal Council 2. Authorizing Ordinance or Resolution 3. Pre-Award Compliance Review Report for All Applicants Requesting Federal Assistance 4. Federal Funding Accountability and Transparency Act (FFATA) Form 5. Clean Water State Revolving Fund Initial Data Reporting Sheet A. Alteration and Eligibility of Project: During the term of this agreement, the RECIPIENT (1) shall not materially alter the design or structural character of the project without the prior written approval of ECOLOGY and (2) shall take no action which would adversely affect the eligibility of the project as defined by applicable funding program rules and state statutes, or which would cause a violation of any covenant, condition, or provision herein. DRA F T Agreement No: WQC-2017-Medina-00044 Page 16 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina B. American Iron and Steel (Buy American): This loan provision applies to projects for the construction, alteration, maintenance, or repair of a “treatment works” as defined in the Federal Water Pollution Control Act (33 USC 1381 et seq.) The RECIPIENT shall ensure that all iron and steel products used in the project are produced in the United States. Iron and Steel products means the following products made primarily of iron or steel: lined or unlined pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves, structural steel, reinforced precast concrete, and construction materials. The RECIPIENT may request waiver from this requirement from the Administrator of the Environmental Protection Agency. The RECIPIENT must coordinate all waiver requests through ECOLOGY. This provision does not apply if the engineering plans and specifications for the project were approved by ECOLOGY prior to January 17, 2014. ECOLOGY reserves the right to request documentation of RECIPIENT’S compliance with this provision. C. Authority of RECIPIENT: This agreement is authorized by the Constitution and laws of the state of Washington, including the RECIPIENT’s authority, and by the RECIPIENT pursuant to the authorizing ordinance or resolution. The RECIPIENT shall submit a copy of the authorizing ordinance or resolution to the ECOLOGY Financial Manager before this agreement shall be signed by ECOLOGY. D. Clean Water State Revolving Fund Data Reporting Sheet (Data Reporting Sheet): The RECIPIENT shall submit the completed Data Reporting Sheet before this agreement is signed by ECOLOGY. ECOLOGY shall provide the Data Reporting Sheet form to the RECIPIENT. E. Disadvantaged Business Enterprise (DBE): General Compliance, 40 CFR, Part 33. The RECIPIENT agrees to comply with the requirements of the Environmental Protection Agency’s Program for Utilization of Small, Minority, an d Women’s Business Enterprises (MBE/WBE) 40CFR, Part 33 in procurement under this agreement. Non-discrimination Provision. The RECIPIENT shall not discriminate on the basis of race, color, national origin or sex in the performance of this agreement. The RECIPIENT shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the RECIPIENT to carry out these requirements is a material breach of this agreement which may result in the termination of this contract or other legally available remedies. The RECIPIENT shall comply with all federal and state nondiscrimination laws, including, but not limited to Title VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42 U.S.C. 12101 et seq, the Americans with Disabilities Act (ADA). In the event of the RECIPIENT’s noncompliance or refusal to comply with any applicable nondiscrimination law, regulation, or policy, this agreement may be rescinded, canceled, or terminated in whole or in part, and the RECIPIENT may be declared ineligible for further funding from ECOLOGY. The RECIPIENT shall, however, be given a reasonable time in which to cure this noncompliance. Fair Share Objective/Goals, 40 CFR, Part 33, Subpart D. If the dollar amount of this agreement or the total dollar amount of all of the RECIPIENT’s financial assistance agreements in the current federal fiscal year from the Revolving Fund is over $250,000, the RECIPIENT accepts the applicable MBE/WBE fair share objectives/goals negotiated with EPA by the Office of Minority Women Business Enterprises as follows: Construction 10.00% MBE 6.00% WBE Supplies 8.00% MBE 4.00% WBE Services 10.00% MBE 4.00% WBE Equipment 8.00% MBE 8.00% WBE By signing this agreement the RECIPIENT is accepting the fair share objectives/goals stated above and attests to the fact that it is purchasing the same or similar construction, supplies, services and equipment, in the same or similar relevant geographic buying market as Office of Minority Women Business Enterprises. DRA F T Agreement No: WQC-2017-Medina-00044 Page 17 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina Six Good Faith Efforts, 40 CFR, Part 33, Subpart C. The RECIPIENT agrees to make the following good faith efforts whenever procuring construction, equipment, services and supplies under this agreement. Records documenting compliance with the following six good faith efforts shall be retained: 1) Ensuring Disadvantaged Business Enterprises are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government RECIPIENTs, this shall include placing Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever they are potential sources. Qualified Women and Minority business enterprises may be found on the Internet at www.omwbe.wa.gov or by contacting the Washington State Office of Minority and Women’s Enterprises at 866-208- 1064. 2) Making information on forthcoming opportunities available to Disadvantaged Business Enterprises and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by Disadvantaged Business Enterprises in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of thirty (30) calendar days before the bid or proposal closing date. 3) Considering in the contracting process whether firms competing for large contracts could subcontract with Disadvantaged Business Enterprises. For Indian Tribal, State and Local Government RECIPIENTs, this shall include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by Disadvantaged Business Enterprises in the competitive process. 4) Encourage contracting with a consortium of Disadvantaged Business Enterprises when a contract is too large for one of these firms to handle individually. 5) Using services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. 6) If the prime contractor awards subcontracts, requiring the subcontractors to take the five good faith efforts in paragraphs 1 through 5 above. MBE/WBE Reporting, 40 CFR, Part 33, Sections 33.302, 33.502 and 33.503. The RECIPIENT agrees to provide forms: EPA Form 6100-2 DBE Subcontractor Participation Form and EPA Form 6100-3 DBE Subcontractor Performance Form to all its DBE subcontractors, and EPA Form 6100-4 DBE Subcontractor Utilization Form to all its prime contractors. These forms are available on ECOLOGY’s Water Quality Program funding website. EPA Form 6100-2 – The RECIPIENT must document that this form was received by DBE subcontractor. DBE subcontractors may submit the completed form to the EPA Region 10 DBE coordinator in order to document issues or concerns with their usage or payment for a subcontract. EPA Form 6100-3 – This form must be completed by DBE subcontractor(s), submitted with bid, and kept with the contract. EPA Form 6100-4 – This form must be completed by the prime contractor, submitted with bid, and kept with the contract. The RECIPIENT also agrees to submit ECOLOGY’s MBE/WBE participation report Form D with each payment request. Contract Administration Provisions, 40 CFR, Section 33.302. The RECIPIENT agrees to comply with the contract administration provisions of 40 CFR, Section 33.302. The RECIPIENT also agrees to ensure that RECIPIENTs of identified loans also comply with provisions of 40CFR, Section 33.302. DRA F T Agreement No: WQC-2017-Medina-00044 Page 18 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina The RECIPIENT shall include the following terms and conditions in contracts with all contractors, subcontractors, engineers, vendors, and any other entity for work or services pertaining to this agreement. “The Contractor will not discriminate on the basis of race, color, national origin or sex in the performance of this Contract. The Contractor will carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under Environmental Protection Agency financial agreements. Failure by the Contractor to carry out these requirements is a material breach of this Contract which may result in termination of this Contract or other legally available remedies.” Bidder List, 40 CFR, Section 33.501(b) and (c). The RECIPIENT agrees to create and maintain a bidders list. The bidders list shall include the following information for all firms that bid or quote on prime contracts, or bid or quote subcontracts, including both MBE/WBEs and non-MBE/WBEs. 1. Entity's name with point of contact 2. Entity's mailing address, telephone number, and e-mail address 3. The procurement on which the entity bid or quoted, and when 4. Entity's status as an MBE/WBE or non-MBE/WBE F. Electronic and Information Technology (EIT) Accessibility: RECIPIENTs shall ensure that loan funds provided under this agreement for costs incurred in the development or purchase of EIT systems or products provide individuals with disabilities reasonable accommodations and an equal and effective opportunity to benefit from or participate in a program, including those offered through electronic and information technology as per Section 504 of the Rehabilitation Act, codified in 40 CFR Part 7. Systems or products funded under this agreement must be designed to meet the diverse needs of users without barriers or diminished function or quality. Systems s hall include usability features or functions that accommodate the needs of persons with disabilities, including those who use assistive technology. G. Free Service: The RECIPIENT shall not furnish utility service to any customer free of charge if providin g that free service affects the RECIPIENT's ability to meet the obligations of this agreement. H. Insurance: The RECIPIENT shall at all times carry fire and extended coverage, public liability and property damage, and such other forms of insurance with responsible insurers and with policies payable to the RECIPIENT on such of the buildings, equipment, works, plants, facilities, and properties of the Utility as are ordinarily carried by municipal or privately-owned utilities engaged in the operation of like systems, and against such claims for damages as are ordinarily carried by municipal or privately-owned utilities engaged in the operation of like systems, or it shall self-insure or participate in an insurance pool or pools with reserves adequate, in the reasonable judgment of the RECIPIENT, to protect it against loss. I. Loan Interest Rate and Terms: This loan agreement shall remain in effect until the date of final repayment of the loan, unless terminated earlier according to the provisions herein. When the Project Completion Date has occurred, ECOLOGY and the RECIPIENT shall execute an amendment to this loan agreement which details the final loan amount (Final Loan Amount), and ECOLOGY shall prepare a final loan repayment schedule. The Final Loan Amount shall be the combined total of actual disbursements made on the loan and all accrued interest to the computation date. The Estimated Loan Amount and the Final Loan Amount (in either case, as applicable, a “Loan Amount”) shall bear interest based on the interest rate identified in this agreement as the “Effective Interest Rate,” per annum, calculated on the basis of a 365 day year. Interest on the Estimated Loan Amount shall accrue from and be compounded monthly based on the date that each payment is mailed to the RECIPIENT. The Final Loan Amount shall be repaid in equal installments semiannually over the term of this loan “Loan Term” as outlined in this agreement. J. Loan Repayment: Sources of Loan Repayment 1. Nature of RECIPIENT's Obligation. The obligation of the RECIPIENT to repay the loan from the sources identified below and to perform and observe all of the other agreements and obligations on its part contained herein shall be absolute DRA F T Agreement No: WQC-2017-Medina-00044 Page 19 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina and unconditional, and shall not be subject to diminution by setoff, counterclaim, or abatement of any kind. To secure the repayment of the loan from ECOLOGY, the RECIPIENT agrees to comply with all of the covenants, agreements, and attachments contained herein. 2. For General Obligation. This loan is a General Obligation Debt of the RECIPIENT. 3. For General Obligation Payable from Special Assessments. This loan is a General Obligation Debt of the RECIPIENT payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries of the RECIPIENT. 4. For Revenue-Secured: Lien Position. This loan is a Revenue-Secured Debt of the RECIPIENT’s Utility. This loan shall constitute a lien and charge upon the Net Revenue junior and subordinate to the lien and charge upon such Net Revenue of any Senior Lien Obligations. In addition, if this loan is also secured by Utility Local Improvement Districts (ULID) Assessments, this loan shal l constitute a lien upon ULID Assessments in the ULID prior and superior to any other charges whatsoever. 5. Other Sources of Repayment. The RECIPIENT may repay any portion of the loan from any funds legally available to it. 6. Defeasance of the Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT shall not be entitled to, and shall not affect, an economic Defeasance of the loan. The RECIPIENT shall not advance refund the loan. If the RECIPIENT defeases or advance refunds the loan, it shall be required to use the proceeds thereof immediately upon their receipt, together with other available RECIPIENT funds, to repay both of the following: (i) The Loan Amount with interest (ii) Any other obligations of the RECIPIENT to ECOLOGY under this agreement, unless in its sole discretion ECOLOGY finds that repayment from those additional sources would not be in the public interest. Failure to repay the Loan Amount plus interest within the time specified in ECOLOGY’s notice to make such repayment shall incur Late Charges and shall be treated as a Loan Default. 7. Refinancing or Early Repayment of the Project. So long as ECOLOGY shall hold this loan, the RECIPIENT shall give ECOLOGY thirty days written notice if the RECIPIENT intends to refinance or make early repayment of the loan. Method and Conditions on Repayments 1. Semiannual Payments. Notwithstanding any other provision of this agreement, the first semiannual payment of principal and interest on this loan shall be due and payable no later than one year after the project completion date or initiation of operation date, whichever comes first. Thereafter, equal payments shall be due every six months. If the due date for any semiannual payment falls on a Saturday, Sunday, or designated holiday for Washing ton State agencies, the payment shall be due on the next business day for Washington State agencies. Payments shall be mailed to: Department of Ecology Cashiering Unit P.O. Box 47611 Olympia WA 98504-7611 In lieu of mailing payments, electronic fund transfers can be arranged by working with ECOLOGY’s Financial Manager. DRA F T Agreement No: WQC-2017-Medina-00044 Page 20 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina No change to the amount of the semiannual principal and interest payments shall be made without a formal amendment to this agreement. The RECIPIENT shall continue to make semiannual payments based on this agreement until the amendment is effective, at which time the RECIPIENT’s payments shall be made pursuant to the amended agreement. 2. Late Charges. If any amount of the Final Loan Amount or any other amount owed to ECOLOGY pursuant to this agreement remains unpaid after it becomes due and payable, ECOLOGY may assess a late charge. The late charge shall be one percent per month on the past due amount starting on the date the debt becomes past due and until it is paid in full. 3. Repayment Limitations. Repayment of the loan is subject to the following additional limitations, among others: those on defeasance, refinancing and advance refunding, termination, and default and recovery of payments. 4. Prepayment of Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT may prepay the entire unpaid principal balance of and accrued interest on the loan or any portion of the remaining unpaid principal balance of the Loan Amount. Any prepayments on the loan shall be applied first to any accrued interest due and then to the outstanding principal balance of the Loan Amount. If the RECIPIENT elects to prepay the entire remaining unpaid balance and accrued interest, the RECIPIENT shall first contact ECOLOGY’s Revenue/Receivable Manager of the Fiscal Office. K. Loan Security Due Regard: For loans secured with a Revenue Obligation: The RECIPIENT shall exercise due regard for Maintenance and Operation Expense and the debt service requirements of the Senior Lien Obligations and any other outstanding obligations pledging the Gross Revenue of the Utility, and it has not obligated itself to set aside and pay into the loan Fund a greater amount of the Gross Revenue of the Utility than, in its judgment, shall be available over and above such Maintenance and Operation Expense and those debt service requirements. Levy and Collection of Taxes (if used to secure the repayment of the loan): For so long as the loan is outstanding, the RECIPIENT irrevocably pledges to include in its budget and levy taxes annually within the constitutional and statutory tax limitations provided by law without a vote of its electors on all of the taxable property within the boundaries of the RECIPIENT in an amount sufficient, together with other money legally available and to be used therefore, to pay when due the principal of and interest on the loan, and the full faith, credit and resources of the RECIPIENT are pledged irrevocably for the annual levy and collection of those taxes and the prompt payment of that principal and intere st. Not an Excess Indebtedness: For loans secured with a general obligation pledge or a general obligation pledge on special assessments: The RECIPIENT agrees that this agreement and the loan to be made do not create an indebtedness of the RECIPIENT in excess of any constitutional or statutory limitations. Pledge of Net Revenue and ULID Assessments in the ULID (if used to secure the repayment of this loan): For so long as the loan is outstanding, the RECIPIENT irrevocably pledges the Net Revenue of the Utility, including applicable ULID Assessments in the ULID, to pay when due the principal of and interest on the loan. Reserve Requirement: For loans that are Revenue-Secured Debt with terms greater than five years, the RECIPIENT must accumulate a reserve for the loan equivalent to at least the Average Annual Debt Service on the loan during the first five years of the repayment period of the loan. This amount shall be deposited in a Reserve Account in the Loan Fund in approximately equal annual payments commencing within one year after the initiation of operation or the project completion date, whichever comes first. “Reserve Account” means, for a loan that constitutes Revenue-Secured Debt, an account of that name created in the Loan Fund to secure the payment of the principal and interest on the loan. The amount on deposit in the Reserve Account may be applied by the RECIPIENT (1) to make, in part or in full, the final repayment to ECOLOGY of the loan amount or, (2) if not so applied, for any other lawful purpose of the RECIPIENT once the Loan Amount, plus interest and any other amounts owing to ECOLOGY, have been paid in full. DRA F T Agreement No: WQC-2017-Medina-00044 Page 21 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina Utility Local Improvement District (ULID) Assessment Collection (if used to secure the repayment of the loan): All ULID Assessments in the ULID shall be paid into the loan Fund and used to pay the principal of and interest on the loan. The ULID Assessments in the ULID may be deposited into the Reserve Account to satisfy a Reserve Requirement if a Reserve Requirement is applicable. L. Maintenance and Operation of a Funded Utility: The RECIPIENT shall at all times maintain and keep a funded Utility in good repair, working order and condition and also shall at all times operate the Utility and the business in an efficient manner and at a reasonable cost. M. Opinion of RECIPIENT’s Legal Counsel: The RECIPIENT must submit an “Opinion of Legal Counsel to the RECIPIENT” to ECOLOGY before this agreement shall be signed. ECOLOGY will provide the form. N. Payment to Consultants: The RECIPIENT shall ensure that loan funds provided under this agreement to reimburse for costs incurred by individual consultants (excluding overhead) is limited to the maximum daily rate for Level IV of the Executive Schedule (formerly GS-18), to be adjusted annually. This limit applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate. This rate does not include transportation and subsistence costs for travel performed. Contracts for services awarded using the procurement requirements in 40 CFR Parts 30 or 31, as applicable, are not affected by this limitation unless the terms of the contract provide the RECIPIENT with responsibility for the selection, direction, and control of the individuals who shall be providing services under the contract at an hourly or daily rate of compensation. See 40 CFR 30.27(b) or 40 CFR 31.36(j) for additional information. O. Prevailing Wage (Davis-Bacon Act): The RECIPIENT agrees, by signing this agreement, to comply with the Davis-Bacon Act prevailing wage requirements. This applies to the construction, alteration, and repair of treatment works carried out in whole or in part with assistance made available by the State Revolving Fund as authorized by Section 513, title VI of the Federal Water Pollution Control Act (33 U.S.C. 1372). Laborers and mechanics employed by contractors and subcontractors shall be paid wages not less often than once a week and at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor. The RECIPIENT shall obtain the wage determination for the area in which the project is located prior to issuing requests for bids, proposals, quotes or other methods for soliciting contracts (solicita tion). These wage determinations shall be incorporated into solicitations and any subsequent contracts. The RECIPIENT shall ensure that the required EPA contract language regarding Davis-Bacon Wages is in all contracts and sub contracts in excess of $2,000. The RECIPIENT shall maintain records sufficient to document compliance with the Davis-Bacon Act, and make such records available for review upon request. The RECIPIENT also agrees, by signing this agreement, to comply with State Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable. Compliance may include the determination whether the project involves “public work” and inclusion of the applicable prevailing wage rates in the bid specifications and contracts. The RECIPIENT agrees to maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and make such records available for review upon request. P. Litigation; Authority: No litigation is now pending, or to the RECIPIENT’s knowledge, threatened, seeking to restrain, or enjoin: (i) the execution of this agreement; or (ii) the fixing or collection of the revenues, rates, and charges or the formation of the ULID and the levy and collection of ULID Assessments therein pledged to pay the principal of and interest on the loan (for revenue secured lien obligations); or (iii) the levy and collection of the taxes pledged to pay the principal of and interest on the loan (for general obligation - secured loans and general obligation payable from special-assessment-secured loans); or DRA F T Agreement No: WQC-2017-Medina-00044 Page 22 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina (iv) in any manner questioning the proceedings and authority under which the agreement, the loan, or the project are authorized. Neither the corporate existence or boundaries of the RECIPIENT nor the title of its present officers to their respective offices is being contested. No authority or proceeding for the execution of this agreement has been repealed, revoked, or rescinded. Q. Representations and Warranties: The RECIPIENT represents and warrants to ECOLOGY as follows: Application: Material Information. All information and materials submitted by the RECIPIENT to ECOLOGY in connection with its loan application were, when made, and are, as of the date the RECIPIENT signs this agreement, true and correct. There is no material adverse information relating to the RECIPIENT, the project, the loan, or this agreement known to the RECIPIENT which has not been disclosed in writing to ECOLOGY. Existence; Authority. It is a duly formed and legally existing municipal corporation or political subdivision of the st ate of Washington or a federally recognized Indian Tribe. It has full corporate power and authority to execute, deliver, and perform all of its obligations under this agreement and to undertake the project identified herein. Certification. Each payment request shall constitute a certification by the RECIPIENT to the effect that all representations and warranties made in this loan agreement remain true as of the date of the request and that no adverse developments, affecting the financial condition of the RECIPIENT or its ability to complete the project or to repay the principal of or interest on the loan, have occurred since the date of this loan agreement. Any changes in the RECIPIENT’s financial condition shall be disclosed in writing to ECOLOGY by the RECIPIENT in its request for payment. R. Sale or Disposition of Utility: The RECIPIENT shall not sell, transfer, or otherwise dispose of any of the works, plant, properties, facilities, or other part of the Utility, or any real or personal property comprisin g a part of the Utility unless one of the following applies: 1. The facilities or property transferred are not material to the operation of the Utility; or have become unserviceable, inadequate, obsolete, or unfit to be used in the operation of the Utility; or are no longer necessary, material, or useful to the operation of the Utility. 2. The aggregate depreciated cost value of the facilities or property being transferred in any fiscal year comprises no more than three percent of the total assets of the Utility. 3. The RECIPIENT receives from the transferee an amount which shall be in the same proportion to the net amount of Senior Lien Obligations and this loan then outstanding (defined as the total amount outstanding less the amount of cash and investments in the bond and loan funds securing such debt) as the Gross Revenue of the Utility from the portion of the Utility sold or disposed of for the preceding year bears to the total Gross Revenue for that period. The proceeds of any transfer under this paragraph shall be used (1) to redeem promptly or irrevocably set aside for the redemption of, Senior Lien Obligations and to redeem promptly the loan; or (2) to provide for part of the cost of additions to and betterments and extensions of the Utility. S. Sewer-Use Ordinance or Resolution: If not already in existence, the RECIPIENT shall adopt and shall enforce a sewer- use ordinance or resolution. The sewer use ordinance must include provisions to: 1) Prohibit the introduction of toxic or hazardous wastes into the RECIPIENT’s sewer system. 2) Prohibit inflow of stormwater. 3) Require that new sewers and connections be properly designed and constructed. 4) Require all existing and future residents to connect to the sewer system. Such ordinance or resolution shall be submitted to ECOLOGY upon request by ECOLOGY. DRA F T Agreement No: WQC-2017-Medina-00044 Page 23 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina T. Termination and Default: Termination and Default Events 1. For Insufficient ECOLOGY or RECIPIENT Funds. ECOLOGY may terminate this loan agreement for insufficient ECOLOGY or RECIPIENT funds. 2. For Failure to Commence Work. ECOLOGY may terminate this loan agreement for failure of the RECIPIENT to commence project work. 3. Past Due Payments. The RECIPIENT shall be in default of its obligations under this loan agreement when any loan repayment becomes 60 days past due. 4. Other Cause. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance in full by the RECIPIENT of all of its obligations under this loan agreement. The RECIPIENT shall be in default of its obligations under this loan agreement if, in the opinion of ECOLOGY, the RECIPIENT has unjustifiably failed to perform any obligation required of it by this loan agreement. Procedures for Termination. If this loan agreement is terminated prior to project completion, ECOLOGY shall provide to the RECIPIENT a written notice of termination at least five working days prior to the effective date of termination (the “Termination Date”). The written notice of termination by the ECOLOGY shall specify the Termination Date and, when applicable, the date by which the RECIPIENT must repay any outstanding balance of the loan and all accrued interest (the “Termination Payment Date”). Termination and Default Remedies No Further Payments. On and after the Termination Date, or in the event of a default event, ECOLOGY may, at its sole discretion, withdraw the loan and make no further payments under this agreement. Repayment Demand. In response to an ECOLOGY initiated termination event, or in response to a loan default event, ECOLOGY may at its sole discretion demand that the RECIPIENT repay the outstanding balance of the Loan Amount and all accrued interest. Interest after Repayment Demand. From the time that ECOLOGY demands repayment of funds, amounts owed by the RECIPIENT to ECOLOGY shall accrue additional interest at the rate of one percent per month, or fraction thereof. Accelerate Repayments. In the event of a default, ECOLOGY may at its sole discretion declare the principal of and interest on the loan immediately due and payable, subject to the prior lien and charge of any outstanding Senior Lien Obligations upon the Net Revenue. Repayments not made immediately upon such acceleration shall incur late charges. Late Charges. All amounts due to ECOLOGY and not paid by the RECIPIENT by the Termination Payment Date or after acceleration following a default event, as applicable, shall incur late charges. Intercept State Funds. In the event of a default event and in accordance with Chapter 90.50A.060 RCW, “Defaults,” any state funds otherwise due to the RECIPIENT may, at ECOLOGY’s sole discretion, be withheld and applied to the repayment of the loan. Property to ECOLOGY. In the event of a default event and at the option of ECOLOGY, any personal property (equipment) acquired under this agreement may, in ECOLOGY’s sole discretion, become ECOLOGY’s property. In that circumstance, ECOLOGY shall reduce the RECIPIENT’s liability to repay money by an amount reflecting the fair value of such property. DRA F T Agreement No: WQC-2017-Medina-00044 Page 24 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina Documents and Materials. If this agreement is terminated, all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT shall, at the option of ECOLOGY, become ECOLOGY property. The RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Collection and Enforcement Actions. In the event of a default event, the state of Washington reserves the right to take any actions it deems necessary to collect the amounts due, or to become due, or to enforce the performance and observance of any obligation by the RECIPIENT, under this agreement. Fees and Expenses. In any action to enforce the provisions of this agreement, reasonable fees and expenses of attorneys and other reasonable expenses (including, without limitation, the reasonably allocated costs of legal staff) shall be awarded to the prevailing party as that term is defined in Chapter 4.84.330 RCW. Damages. Notwithstanding ECOLOGY’s exercise of any or all of the termination or default remedies provided in this agreement, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and/or the state of Washington because of any breach of this agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. U. User-Charge System: The RECIPIENT certifies that it has the legal authority to establish and implement a user-charge system and shall adopt a system of user-charges to assure that each user of the utility shall pay its proportionate share of the cost of operation and maintenance, including replacement during the design life of the project. In addition, the RECIPIENT shall regularly evaluate the user-charge system, at least annually, to ensure the system provides adequate revenues necessary to operate and maintain the utility, to establish a reserve to pay for replac ement, to establish the required Loan Reserve Account, and to repay the loan. GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, or debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the department for assistance in obtaining a copy of those regulations. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled “CERTIFICATION REGARDING BUSINESS SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION” without modification in all lower tier covered transaction and in all solicitations for lower tier covered transactions. DRA F T Agreement No: WQC-2017-Medina-00044 Page 25 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina 6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <http://www.sam.gov> and print a copy of completed searches to document proof of compliance. Federal Funding Accountability And Transparency Act (FFATA) Reporting Requirements: RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed agreement to ECOLOGY. Any RECIPIENT that meets each of the criteria below must also report compensation for its five top executives, using FFATA Data Collection Form.  Receives more than $25,000 in federal funds under this award; and  Receives more than 80 percent of its annual gross revenues from federal funds; and  Receives more than $25,000,000 in annual federal funds ECOLOGY will not pay any invoice until it has received a completed and signed FFATA Data Collection Form. ECOLOGY is required to report the FFATA information for federally funded agreements, including the required DUNS number, at www.fsrs.gov <http://www.fsrs.gov> within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov <http://www.usaspending.gov>. For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov>. GENERAL TERMS AND CONDITIONS 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the “Administrative Requirements for Recipients of Ecology Grants and Loans - EAGL Edition”. https://fortress.wa.gov/ecy/publications/SummaryPages/1401002.html b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2. AMENDMENTS AND MODIFICATIONS This agreement may be altered, amended, or waived only by a written agreement executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writin g and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ARCHAEOLOGICAL AND CULTURAL RESOURCES DRA F T Agreement No: WQC-2017-Medina-00044 Page 26 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archaeological or cultural resources. Activities associated with archaeological and cultural resources are an eligible reimbursable cost subject to approval by ECOLOGY. RECIPIENT shall: a) Immediately cease work and notify ECOLOGY if any archaeological or cultural resources are found while conducting work under this Agreement. b) Immediately notify the Department of Archaeological and Historic Preservation at (360) 586 -3064, in the event historical or cultural artifacts are discovered at a work site. c) Comply with Governor Executive Order 05-05, Archaeology and Cultural Resources, for any capital construction projects prior to the start of any work. d) Comply with RCW 27.53, Archaeological Sites and Resources, for any work performed under this Agreement, as applicable. National Historic Preservation Act (NHPA) may require the RECIPIENT to obtain a permit pursuant to Chapter 27.53 RCW prior to conducting on-site activity with the potential to impact cultural or historic properties. 4. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 5. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT’s designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 6. COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible may require approval by ECOLOGY prior to purchase. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State Department of Enterprise Services’ Statewide Payee Desk. RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W-9 form at the website, http://www.des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. For any questions about the vendor registration process contact the Statewide Payee Help Desk at (360) 407-8180 or email payeehelpdesk@des.wa.gov. h) ECOLOGY may, at its discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has been completed if, at ECOLOGY’s sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate, or upon completion of an audit as specified herein. j) RECIPIENT should submit final requests for compensation within thirty (30) days after the expiration date of this Agreement. Failure to comply may result in delayed reimbursement. 7. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable Federal, State and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all federal and state laws, regulations, and policies against discrimination. DRA F T Agreement No: WQC-2017-Medina-00044 Page 27 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval process. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with the above requirements. If any provision of this Agreement violates any statute or rule of law of the State of Washington, it is considered modified to conform to that statute or rule of law. 8. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in thi s Agreement or the proceeds thereof. 9. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT’s normal procedures may be disallowed at ECOLOGY’s sole discretion. 10. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT’s appeal. e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director’s decision will be brought in the Superior Court of Thurston County. Review of the Director’s decision will not be taken to Environmental and Land Use Hearings Office. DRA F T Agreement No: WQC-2017-Medina-00044 Page 28 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina Nothing in this contract will be construed to limit the parties’ choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above. 11. ENVIRONMENTAL STANDARDS a) RECIPIENTS who collect environmental-monitoring data must provide these data to ECOLOGY using the Environmental Information Management System (EIM). To satisfy this requirement these data must be successfully loaded into EIM, see instructions on the EIM website at: http://www.ecy.wa.gov/eim. b) RECIPIENTS are required to follow ECOLOGY’s data standards when Geographic Information System (GIS) data are collected and processed. More information and requirements are available at: http://www.ecy.wa.gov/services/gis/data/standards/standards.htm. RECIPIENTS shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. c) RECIPIENTS must prepare a Quality Assurance Project Plan (QAPP) when a project involves the collection of environmental measurement data. QAPP is to ensure the consistent application of quality assurance principles to the planning and execution of all activities involved in generating data. RECIPIENTS must follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004 (Ecology Publication No. 04 -03-030). ECOLOGY shall review and approve the QAPP prior to start of work. The size, cost, and complexity of the QAPP should be in proportion to the magnitude of the sampling effort. 12. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 13. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant’s fees, and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party’s agents or employees arising out of this Agreement. 14. INDEPENDENT STATUS The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. 15. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 16. MINORITY AND WOMEN’S BUSIENESS ENTERPRISES (MBWE) RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women- owned (WBE) businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement: a) Include qualified minority and women’s businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women’s businesses. DRA F T Agreement No: WQC-2017-Medina-00044 Page 29 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women’s businesses. d) Use the services and assistance of the Washington State Office of Minority and Women’s Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 17. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable Federal and State statutes and regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any provisions or terms incorporated herein by reference including the “Administrative Requirements for Recipients of Ecology Grants and Loans”; and (e) the General Terms and Conditions. 18. PRESENTATION AND PROMOTIONAL MATERIALS RECIPIENT shall obtain ECOLOGY’s approval for all communication materials or documents related to the fulfillment of this Agreement. Steps for approval: a) Provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production a nd distribution of any documents or materials compiled or produced. b) ECOLOGY reviews draft copy and reserves the right to require changes until satisfied. c) Provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets, such as a refrigerator magnet with a message as well as media announcements, and any other online communication products such as Web pages, blogs, and Twitter campaigns. If it is not practical to develop a copy, then the RECIPIENT must provide a complete description including photographs, drawings, or printouts of th e product that best represents the item. RECIPIENT shall include in their project timeline for ECOLOGY’s review and approval process. RECIPIENT shall acknowledge in the materials or documents that funding was provided by ECOLOGY. 19. PROGRESS REPORTING a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY’s provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e) RECIPIENT shall submit the Closeout Report within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY. RECIPIENT shall use the ECOLOGY provided closeout report format. 20. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to use the same for federal, state, or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. DRA F T Agreement No: WQC-2017-Medina-00044 Page 30 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY’s current edition of “Administrative Requirements for Recipients of Ecology Grants and Loans”, shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state of federal statutes, regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT’s possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: a. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. b. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney’s opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the agreement expiration date, the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. 21. RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any e ngineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies or penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property or equipment purchased shall be made available to ECOLOGY and to any authorized state, federal, or local representative for inspection at any time during the course of this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. 22. RECOVERY OF FUNDS DRA F T Agreement No: WQC-2017-Medina-00044 Page 31 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost charged to this agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY’s property and the RECIPIENT’s liability to repay monies will be reduced by an amount reflecting the fair value of such property. 23. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to this end the provisions of this Agreement are declared to be severable. 24. STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to this provision. 25. SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. 26. SUSTAINABLE PRACTICES In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable, rechargeable, and recyclable, and 100% post consumer recycled paper. For more suggestions visit ECOLOGY’s web pages: Green Purchasing, http://www.ecy.wa.gov/programs/swfa/epp and Sustainability, www.ecy.wa.gov/sustainability. 27. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. DRA F T Agreement No: WQC-2017-Medina-00044 Page 32 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding. In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this agreement, ECOLOGY, at its sole discretion, may elect to terminate the agreement, in whole or part, or renegotiate the agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions. If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT’s governing body. c) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d) In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and he RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 28. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of Washington in named as an express third party beneficiary of such subcontracts with full rights as such. 29. WAIVER DRA F T Agreement No: WQC-2017-Medina-00044 Page 33 of 33 Project Title: Street Sweeping Program Recipient Name: City of Medina Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. City of Arlington Council Agenda Bill Item: WS #6 Attachment G COUNCIL MEETING DATE: October 22, 2018 SUBJECT: Lift Station #2 Rehabilitation Project Closeout ATTACHMENTS: ‐ Project Acceptance Letter ‐ Project Close Out Form DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: None BUDGET CATEGORY: Wastewater Capital Fund BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Council is being asked to approve final acceptance of the Lift Station #2 Rehabilitation project that was completed by Equity Builders, LLC. HISTORY: Following a competitive bid, Equity Builders, LLC. was awarded the Lift Station #2 Rehabilitation Project and the City entered into contract with Equity Builders on May 2, 2017. The project is now fully complete in accordance with the terms of the contract and to the satisfaction of the City. A summary of the construction costs is as follows: Base Bid Price: $ 832,111.16 Force Account Overage: $ 353.39 Final Billed Cost: $ 832,464.55 ALTERNATIVES: ‐ Remand to staff for further consideration ‐ Do not accept project completion RECOMMENDED MOTION: Workshop; discussion only. At the November 5, 2018 council meeting, the recommended motion will be, “I move to approve Project Close Out of the Lift Station No. 2 Rehabilitation Contract in the amount of $832,464.55 and authorize the mayor to sign the Letter of Acceptance, pending final review by the City Attorney.” City Of Arlington Public Works Department 154 W. Cox  Arlington, WA 98223  360-403-3526 DATE: October 9, 2018 TO: Mayor Tolbert and Arlington City Council FROM: James X. Kelly, Public Works Director SUBJECT: PROJECT ACCEPTANCE Lift Station 2 Rehabilitation Project No. P02.414 Project Title Staff has certified the construction performed by Equity Builders, LLC. __ as complete and in compliance with the terms of the construction contract as awarded by the City Council. The final accounting of the cost of the project is as follows: Contract Award Amount $ 832,111.16 . Change Orders $ 0 . Over-runs/Under-runs $ 353.39 . Final Contract Cost $ 832,464.55 . Staff recommends official acceptance by the City. If you concur, please sign below: On behalf of the City of Arlington, I accept the construction performed under the contract award by the Arlington City Council for Lift Station 2 Rehabilitation Project . Mayor Barbara Tolbert Date cc: City Council Kristin Garcia, Finance Director