HomeMy WebLinkAbout10-15-18 Council MeetingProclamation
Friends of Libraries Week
WHEREAS, Friends of the Arlington Library raise money that enables our
library to move from good to great -- providing the resources for additional
programming, much needed equipment, support for children’s summer reading, and
special events throughout the year; and
WHEREAS, the work of the Friends highlights on an on-going basis the fact
that our library is the cornerstone of the community providing opportunities for all
to engage in the joy of life-long learning and connect with the thoughts and ideas of
others from ages past to the present; and
WHEREAS, the Friends understand the critical importance of well funded
libraries and advocate to ensure that our library gets the resources it needs to
provide a wide variety of services to all ages including access to print and electronic
materials, along with expert assistance in research, readers’ advisory, and children’s
services; and
WHEREAS, the Friends’ gift of their time and commitment to the library sets
an example for all in how volunteerism leads to positive civic engagement and the
betterment of our community.
NOW THEREFORE, I Barbara Tolbert, Mayor of Arlington, do hereby proclaim
October 21-27, 2018, as
FRIENDS OF LIBRARIES WEEK
in Arlington, Washington and urges everyone to join the Friends of the Library and
thank them for all they do to make our library and community so much better.
_________________________________
Barbara Tolbert, Mayor
DRAFT
Page 1 of 3
Council Chambers
110 East Third St
October 1, 2018
Council Members Present: Mike Hopson, Jan Schuette, Marilyn Oertle, Debora Nelson, Sue
Weiss, Jesica Stickles, and Joshua Roundy.
Council Members Absent: None.
City Staff Present: James Trefry, Jonathan Ventura, Dave Kraski, Jim Kelly, Sheri
Amundson, Kristin Banfield, and City Attorney Steve Peiffle.
Also Known to be Present:
Mayor Pro Tem Marilyn Oertle called the meeting to order at 7:00 pm, and the pledge of
allegiance followed.
APPROVAL OF THE AGENDA
Councilmember Debora Nelson moved and Councilmember Jan Schuette seconded the
motion to approve the agenda. The motion passed unanimously.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
None.
PROCLAMATIONS
None.
PUBLIC COMMENT
None.
CONSENT AGENDA
Councilmember Debora Nelson moved and Councilmember Sue Weiss seconded the motion
to approve the Consent Agenda which was unanimously carried:
1. Minutes of the September 17 and September 24, 2018 Council meetings.
2. Accounts Payable: Approval of EFT Payments and Claims Checks #94925 through
#95023 dated September 25, 2018 through October 1, 2018 for $844,268.94.
3. Authority to apply for City of Arlington Tourism Grant.
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting October 1, 2018
Page 2 of 3
PUBLIC HEARING
None.
NEW BUSINESS
Interlocal Agreement and Resolution with South Snohomish County Regional Fire
Authority for Purchase of Power Cots
Acting Fire Chief reviewed the proposed interlocal agreement and resolution with South
Snohomish County Regional Fire Authority for Purchase of Power Cots. The Arlington Fire
Department was recently awarded a FEMA Assistance to Firefighters Grant for 3 EMS power
lift cots. The total grant award is $124,615.00 with a required 5% department match of
$6,230.00. South County has recently purchased 18 of these units and conducted an
extensive product review and secured a purchase price that is advantageous for us to
continue. The grant award will cover almost all of the project. Staff is asking council to
approve the use of Ambulance Utility Fees to cover the required grant match and installation
fees estimated at $10,230.00. Discussion followed. Councilmember Sue Weiss moved and
Councilmember Jesica Stickles seconded the motion to approve the interlocal agreement and
resolution allowing the fire department to participate in a cooperative purchase with South
Snohomish County Regional Fire Authority for EMS power cots and authorize the Mayor to
sign the interlocal agreement and resolution. The motion passed unanimously.
Fire Station #48 Lease
In the City Administrator’s place, Human Resources Director James Trefry reviewed the
proposed lease for Fire Station #48. The City’s current lease expired on September 30, 2018.
Fire Station #48 has been sold and will close escrow on October 3, 2018. The new landlord
is extending the City’s existing lease agreement for a final three year term with no cost
increase. In exchange, the Fire Department will abandon some of the space it is currently
occupying. Discussion followed. Councilmember Jesica Stickles moved and Councilmember
Sue Weiss seconded the motion to approve the Fire Station #48 lease agreement and
authorize the Mayor to sign it. The motion passed unanimously.
Amendment to Interlocal Agreement with Snohomish County for Tourism Promotion
Area (TPA)
In the City Administrator’s place, Human Resources Director James Trefry reviewed the
proposed first amendment to the Interlocal Agreement for the Snohomish County Tourism
Promotion Area (TPA). The amendment will increase the lodging charge from $1.00 per day
to $2.00 per day within the TPA. The revenue can be used for land acquisition and or
infrastructure improvements designed to increase tourism and convention business.
Discussion followed. Councilmember Debora Nelson moved and Councilmember Jesica
Stickles seconded the motion to approve the interlocal agreement amending the lodging
charges for the Snohomish County Tourism promotion area, and authorize the Mayor to sign
it. The motion passed unanimously.
Minutes of the City of Arlington City Council Meeting October 1, 2018
Page 3 of 3
Resolution Declaring an Emergency with the Failing Condition of the Farmstead
Estates Water Main
Public Works Director Jim Kelly reviewed the emergency declaration for the Farmstead
Estates water system repair and award of the infrastructure repair work to Reece
Construction. On July 21, 2018 City staff responded to a water main break on Keith Lane.
After the water main was excavated, staff discovered that the underside of the ductile iron
water pipe was badly corroded and leaking – outer layers of the pipe were breaking off in
the worker’s hand. A repair sleeve was placed over the leak, the leak was slowed down but
not fully stopped. Later excavation of the water main at other areas within the Farmstead
Estates community revealed similar corrosion; the extent of corrosion stops near the
community’s tie‐in to the 204th St. NE water main. This water main is currently leaking and
needs to be repaired immediately. Discussion followed. Councilmember Joshua Roundy
moved and Councilmember Mike Hopson seconded the motion to adopt the resolution
declaring an emergency for the Farmstead Estates failing water system and waiving
competitive bidding requirements, award the infrastructure repair and replacement work to
Reece Construction Company in the amount of $345,000 and authorize the Mayor to sign the
construction contract, pending final review by the City Attorney. The motion passed
unanimously.
ADMINISTRATOR & STAFF REPORTS
Human Resources Director James Trefry announced that the Council’s notebooks for the
October 6, 2018 Budget Retreat have been distributed.
DISCUSSION ITEM
None.
MAYOR’S REPORT
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:16
p.m.
______________________________________
Marilyn Oertle, Mayor Pro Tem
October 6, 2018
Arlington City Council Chambers
Councilmembers Present: Mike Hopson, Debora Nelson, Jan Schuette, Joshua Roundy, Sue
Weiss, Jesica Stickles, and Marilyn Oertle.
Council Members Absent: None.
Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Garcia, Jonathan Ventura, Dave
Kraski, Jim Kelly, Marc Hayes, Dave Ryan, James Trefry, Bryan Terry, Kristin Banfield and
City Attorney Steve Peiffle.
Also Known to be Present: Sarah Arney
Retreat facilitator, Steve Peiffle, called the meeting to order at 9:00 a.m.
Mr. Peiffle began by requesting the expectations for the retreat from the attendees. The
expectations of the attendees included ensuring the Council and staff are moving the city in
the right direction, a discussion on the AMMIC and the need for housing, an expanded view
of public safety including streets and parks, sustainability, and investments in the
community that make it a great place to live.
2019 – 2020 Budget
With the use of a PowerPoint presentation, City Administrator Paul Ellis and Finance
Director Kristin Garcia gave an overview of the 2019‐2020 proposed budget including
financial assumptions for the next ten years, general revenue assumptions for 2019‐2020,
grant revenue for 2019‐2020, fire district contracts for fire and or EMS services, general
expenditure assumptions including staffing, capital investments, equipment replacements,
and new program requests. Discussion occurred throughout the presentation with Mr. Ellis
and Ms. Garcia answering Council questions.
Discussion continued on the remaining issues, including property eligible to be annexed to
the city, surplus property sales information, a revision to the City’s policy of the use of one
time revenues, and contract limits for staff and elected officials under current policy.
Ms. Garcia reviewed the next steps in the budget process to final adoption.
With no further items to discuss, the retreat was adjourned at 2:00 p.m.
____________________________
Barbara Tolbert, Mayor
Minutes of the Arlington
City Council Budget Retreat
City of Arlington
Council Agenda Bill
Item:
CA #3
Attachment
C
COUNCIL MEETING DATE:
October 15, 2018
SUBJECT:
Arlington Youth Council Appointments
ATTACHMENTS:
Redacted applications
DEPARTMENT OF ORIGIN
Administration; Sarah Lopez
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
BUDGETED AMOUNT: N/A
LEGAL REVIEW:
DESCRIPTION:
Staff recommends appointing the following students to the Arlington Youth Council: Alec Villa, Grace
Williams, Victoria Wilde, Enija Reed, Jaea Davidson, Olivia Saenz, and Olivia Weaver. Alec, Grace and
Victoria are returning members.
HISTORY:
Youth in grades 8‐12 who reside in the Arlington School District or have an Arlington address are
eligible to apply to the Arlington Youth Council. The Youth Council was created in 2016 as a strategy
for community revitalization and to give the youth a voice in city government.
ALTERNATIVES:
Reject applicants.
RECOMMENDED MOTION:
I move to confirm the appointments of Alec Villa, Grace Williams, Victoria Wilde, Enija Reed, Jaea
Davidson, Olivia Saenz, and Olivia Weaver to the 2018‐2019 Youth Council.
8/14/18
11th
Arlington High School
Robin Villa
Travis Pachosa
Alec Villa
Arlington
Scott Moberly
Dram a Club President- every other Thursday right after school. S houldn’t interfere with our
meetings.
The spring musical and possibly the fall play- also shouldn’t interfere with our meetings.
Work at Calvin Klein- I asked for Thursday’s to have off this school year so I shouldn’t have a
problem with that.
Flight advanced choir- we meet in the mornings before school so there shouldn’t be a problem
there.
Well this would be my 3rd year and I’m just excited to get something big done his year.
8/14/18
Yes
8/14/2018
10
arlington high school
natalie hollifield
Cheri
enija reed
arlington
alice smithson
S chool activities that I am involoved in include, track and field, previously cross country, and
currently wrestling. outside of school, I work at the stilly diner and I do volleyball for the boys and
girls club. My interests are traveling and writing, taking pictures and drawing.
I want to be more involved in m y com munity and have life experience with people for later on. I want
to help fix all the things that I don't like.
I like that we learn from the things that we fail at, reasons that we can't describe. I like the teachers
and the physical com munity.
8/14/2018
X
8/14/2018
8/24/2018
11
Arlington High School
Andrea Williams
Ella Eskridge
Grace Williams
Arlington
Wesley Klein
N/A
I am involved in a job of lifegaurding and working as a swim instructor to try and teach kids and in
akso in the band so I have a lot of connection to the high school and a large part of the student
body. I also do a little bit of drama but stay inside the pit. I also am involved in National Honors
society
I was already in it and I would love to do it again. Especially to continue our project.
I like that our town has problems that bring us together and that we as a community are trying to
fix and are trying to solve and we all come together when we can
N/A
8/24/18
Yes
8/24/18
8/14/18
11
Arlington high school
Jamie Chadwick
Angela Dye
Jaea Davidson
Arlington
Jason Kranz
I am a two year varsity letter for the Arlington Fastpitch team.
I play select travel Fastpitch as well, going into my fourth year. I dream of playing at college level. I
have held two positions of employment first being at Arlington family medicine before they
converted to S kagit heath care. Most currently, working at the Arlington papa Murphy’s. I love to
read and enjoy spending time with my family and friends.
I am seeking a position to get involved. I have lived in Arlington my whole life, as well as m y parents
and grandparents. I think getting more involved with the com munity would be a great opportunity to
learn more about this wonderful town and grow as a person.
I love the sm all town feel that it still has. That you can find everything you really need with out
leaving. I love that on a Friday night most the town can still be found at a football gam e. It’s like
som ething you see in the movies, it doesn’t seem to really exist that much these days but I feel
fortunate that I get this experience.
Thank you for considering m e!
8/26/18
9
Arlington High School
Melanie Smith
Holly Christmas-Harris
Olivia Saenz
Arlington
Rachel Harrington
I am involved in girls basketball, however I will not be playing this year due to a shoulder injury.
Basketball is everyday after school for a few hours starting in November and ending in March. S ome
of my hobbies are reading! I love to read and when I find a good book I can read it in one sitting! I
also really enjoy the just hanging out with my friends and family!
I am seeking appointm ent to AYC because I want to doing something different and I want to meet
new people! Also, I want to be able to do m ore in my town! I would absolutely love to be able to
volunteer and help out!
I like that my town is sm all! Having a small town where everyone knows everyone is really nice
because then it makes the town feel like a fam ily! I also love when there are town events! They are
just so much fun to go to, there is always lots to do so no one ever gets bored!
August 24, 2018
12th
Arlington High School
Lisa Weaver
Alec Villa
N/A
Olvia Weaver
Arlington, WA
N/A
Byron Waggoner
When I first m oved to Arlington during my sophomore summer of high school I quickly got involved
in the drama departm ent at the high school. I am still participating in the drama department but
have also decided to run for AS B as secretary. Also upon entering my junior year I was accepted
into the National Honors S ociety and have been doing lost of com munity service through the
program. Although I'm not exactly sure how many hours a week I spend doing those activities, I
know I'm always thinking of ways that I can improve my school through my position in AS B and how
to enhance the com munity of Arlington. I am also heavily involved in my church through my youth
group. Through m y church, I have been able to m ake connections and personal relationships with
many people in the comm unity. And although it is kind of odd I would say that is one of m y hobbies,
being around people and socializing.
I want to potentially have a lasting impact on and give back to a community that has given me so
much. By being apart of the Arlington Youth Council I believe that I can fulfill that. Also, by joining
this council I will be able to not only practice the leadership skills I currently have but gain new skills
that I will be able to use m oving forward into college and m y future career.
What I love about Arlington is the small town feel and how involved the community is in the event it
holds. In som e of the larger cities, it is hard to get that sam e feeling.
I am a dedicated worker and one place that it shows would be in my grades. I have a GPA of 3.9
and am com mitted to maintaining that. I am also passionate about the youth being involved in the
community they live in, and through that hopefully shifting many of the negative point of views that
some adults have about the youth.
8/26/18
yes
8/26/18
09-02-18
10
Marysville pilchuck high school
Kathy Wilde
CDR Randy Brasfield
Victoria Wilde
Arlington
Mrs. Walker
Basketball for the school every weekday from 230-5 December-march
Band which includes an hour of after school practice every day
Last year I completed over 150 hours of community service
Reapply
Everyone knows everyone and our council is making good strides to ensure the health of youth.
N/A
September 4, 2018
12th
Arlington High School
Kim Deisher-Allen
Chris Mirante
Kayl Allen
Kristi Larson
A few of the activities I participate in include National Honor S ociety, Link Crew, JROTC, and soccer. I
put in at least 30 hours a sem ester volunteering my tim e for community events, such as the
Arlington Education Foundation S anta Breakfast and the Eagle Creek Color Run. In Link crew I have
had the opportunity to meet new people, improve my communication skills, and help the freshm an
understand life at the high school. Being part of the high school soccer team has helped m e
develop the ability to work with others, be supportive and show great sportsmanship. This will be first
year in JROTC and I am looking forward to the skills I will learn from this class.
Outside of school, I work for a landscaping company (AND my dads logging company) and play
soccer year round for a select club. My hobbies include soccer, fishing, riding dirtbikes, restoring m y
grandpas old truck and spending tim e with m y friends. All of these hobbies give m e a chance to
practice getting along with others, problem solve, and keep me active.
I would like to have a voice in this community so that I (and others) can m ake a difference!
I love the spirit and pride carried by this town. It shows at every comm unity event and
activities/sports at Arlington High S chool.
I think that by being a part of Arlington Youth Council, I will gain valuable knowledge on how
governm ent runs and gain leadership skills. These skills will play a large factor in my future goals to
earn an appointm ent to the United S tates Air Force Academy.
9-5-18
X
9-5-18
City of Arlington
Council Agenda Bill
Item:
CA #4
Attachment
D
COUNCIL MEETING DATE:
October 15, 2018
SUBJECT:
Grant Acceptance from Stillaguamish Tribe for Purchase of EMS Equipment
ATTACHMENTS:
None
DEPARTMENT OF ORIGIN
EMS; Dave Kraski
EXPENDITURES REQUESTED: $22,000.00
BUDGET CATEGORY: EMS Equipment
BUDGETED AMOUNT: Not budgeted, grant funded
LEGAL REVIEW:
DESCRIPTION:
Council is asked to consider approval of the fund expenditure received from a Stillaguamish Tribal
Impact Grant to purchase a LUCAS CPR device. The grant request was for $22,000.00 and we will fully
expend all funds.
HISTORY:
In June of 2018 the Arlington Fire Department submitted a Community Impact Grant to the
Stillaguamish Tribe of Indians requesting funds to purchase a specific piece of EMS equipment. We
were successful in that request and are now seeking approval for a budget amendment to fully
expend those funds in the amount of $22,000.00.
ALTERNATIVES:
Take no action. This would prevent participation in wildland deployments.
RECOMMENDED MOTION:
I move to accept the grant from the Stillaguamish Tribe for purchase of EMS equipment,
and authorize staff to move forward with the EMS equipment purchase.
City of Arlington
Council Agenda Bill
Item:
NB #1
Attachment
E
COUNCIL MEETING DATE:
October 15, 2018
SUBJECT:
Civil Service Commissioner Appointment
ATTACHMENTS:
Redacted application of Michele Blythe
DEPARTMENT OF ORIGIN
Human Resources; James Trefry – 360‐403‐3443
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
BUDGETED AMOUNT: N/A
LEGAL REVIEW:
DESCRIPTION:
The Civil Service Commissioner Selection Committee interviewed six candidates for the open
position on the Civil Service Commission. After discussion of the candidates’ experience and
qualifications, it was determined that Michele Blythe had the most relevant experience and was the
best choice for the position.
HISTORY:
A position on the Civil Service Commission became vacant in February 2018, when Commissioner
Steve Peterson resigned.
ALTERNATIVES:
Remand to staff for further information.
RECOMMENDED MOTION:
I move to appoint Michele Blythe to fill the vacant position on the Civil Service Commission.
City of Arlington
Council Agenda Bill
Item:
NB #2
Attachment
F
COUNCIL MEETING DATE:
October 15, 2018
SUBJECT:
Purchase and Sale of Washington Avenue surplus property
ATTACHMENTS:
Purchase and Sale Agreement
DEPARTMENT OF ORIGIN
Administration – Paul Ellis; 360‐403‐4603
EXPENDITURES REQUESTED:
BUDGET CATEGORY: Capital Facilities
BUDGETED AMOUNT:
LEGAL REVIEW:
DESCRIPTION:
The four lots on Washington between 1st and 2nd Street were surplussed by City Council and listed for
sale with Keller Williams. The property was offered for sale for $800,000. The City received one offer
from DGM Partners, LLC for the full sale price. The buyer deposited $80,000 in earnest money with
the closing agent. Staff is proposing that a portion of the proceeds from the sale be used to: Relocate
the community garden (NOT TO EXCEED $21,000) Purchase a storage building for Friends of the
Library use (NOT TO EXCEED $7,500)
HISTORY:
The City owns four parcels on the west side of Washington Avenue between 1st Street and 2nd Street.
Two of the lots are undeveloped, one lot accommodates the community garden and some storage.
The corner lot on 1st and Washington has a single family dwelling which was rented on a month to
month lease. The dwelling was constructed in 1953 and currently is in need of repairs and updating.
Staff is currently working on a Memorandum of Understanding (MOU) with the Arlington School
District to relocate the community garden to the corner of 3rd and French Ave on school district
property. The property is zoned Old Town Residential District and would accommodate additional
housing units.
ALTERNATIVES:
Remand to staff for additional information.
RECOMMENDED MOTION:
I move to approve the sale of the four parcels on the west side of Washington Avenue, and authorize
the Mayor to sign the purchase and sale documents pending legal review.
City of Arlington
Council Agenda Bill
Item:
NB #3
Attachment
G
COUNCIL MEETING DATE:
October 15, 2018
SUBJECT:
Purchase and Sale of York Park surplus property
ATTACHMENTS:
Purchase and Sale Agreement
DEPARTMENT OF ORIGIN
Administration – Paul Ellis; 360‐403‐4603
EXPENDITURES REQUESTED:
BUDGET CATEGORY: Parks Capital Fund
BUDGETED AMOUNT:
LEGAL REVIEW:
DESCRIPTION:
City Council declared .56 acres at York Park as surplus. The property was listed for sale with Keller
Williams Realtors for $195,000. The city received an offer from Hansen/Occhiuto for $200,000. The
purchaser secured the offer with $10,000 earnest money with the closing agent.
HISTORY:
The 1.7 acre York property located at 3209 180th Street was purchased by the City in 2000.
Approximately 1.14 acres was developed into York Park in 2004, with the remaining .56 acres set
aside for future parks development. The remaining .56 acres has a single family home constructed in
1952 and an out building that has been used by the City for storage. The remaining undeveloped .56
acres of the York Property would accommodate up to three new single family homes with the
existing building removed.
ALTERNATIVES:
Remand to staff for additional information.
RECOMMENDED MOTION:
I move to approve the sale of the York property, and authorize the Mayor to sign the purchase and
sale documents pending legal review.
City of Arlington
Council Agenda Bill
Item:
NB #4
Attachment
H
COUNCIL MEETING DATE:
October 15, 2018
SUBJECT:
Interlocal Agreement with Snohomish County for Joint Operations and Maintenance
of Twin Rivers Park
ATTACHMENTS:
Draft Interlocal Agreement
DEPARTMENT OF ORIGIN
Administration; Sarah Lopez
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
BUDGETED AMOUNT: N/A
LEGAL REVIEW:
DESCRIPTION:
The agreement defines the responsibilities of the County and the City for the joint operation and
maintenance of Twin Rivers Park, a Snohomish County Park. This is a 5 year agreement.
HISTORY:
The City and County have had a joint operation and maintenance agreement in place for over 30
years. The City performs regular maintenance at the park, and County makes major repairs and
manages the trails.
ALTERNATIVES:
Do not accept the interlocal agreement as drafted.
RECOMMENDED MOTION:
I move to approve the Interlocal Agreement with Snohomish County for joint operations and
maintenance of Twin Rivers Park, and authorize the Mayor to sign the agreement.
City of Arlington
Council Agenda Bill
Item:
NB #5
Attachment
I
COUNCIL MEETING DATE:
October 15, 2018
SUBJECT:
Interlocal Agreement with Arlington School District for Community Garden Space
ATTACHMENTS:
Draft Interlocal Agreement with Arlington School District for Community Garden
DEPARTMENT OF ORIGIN
Administration; Sarah Lopez
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
BUDGETED AMOUNT: N/A
LEGAL REVIEW:
DESCRIPTION:
The current community garden on city property is being vacated due to sale of the property. The
School District has agreed to allocate a portion of property at 505 E. Third Street (Presidents
Elementary) for a community garden to be managed by the City of Arlington with volunteers. There
is opportunity for more than 31 raised beds, area for school gardens, and area for larger plants such
as berries and fruit. This is an opportunity to showcase the benefits of growing food and will
provide urban residents space to do so in a park‐like setting that is open to the public. The garden
will have seating areas and interpretive educational signage.
HISTORY:
The community garden has been a successful program managed by volunteers over the past 16
years. Community members can rent raised garden plots for a season and are encouraged to give
extra produce to the food bank.
ALTERNATIVES:
Do not accept this location for a community garden.
RECOMMENDED MOTION:
I move to approve the Interlocal Agreement with Arlington School District for Community Garden
Space, and authorize the Mayor to sign the agreement.
Inter-Local Agreement – Community Food Park
Arlington School District No. 16/City of Arlington
2018
INTERLOCAL AGREEMENT BETWEEN THE CITY OF ARLINGTON
AND ARLINGTON SCHOOL DISTRICT NO. 16 CONCERNING
COMMUNITY GARDEN
THIS AGREEMENT, made and entered into this day of , 2018
by and between ARLINGTON SCHOOL DISTRICT NO. 16 (hereinafter referred to as “School
District”) and the CITY OF ARLINGTON (hereinafter referred to as the “City”);
WITNESSETH:
WHEREAS, the Arlington Community Garden is currently located on City of Arlington property;
and
WHEREAS, Arlington School District is the owner of property located at Presidents Elementary
School, on the corner of 3rd Street and French Avenue; and
WHEREAS, the City is seeking to relocate and expand the Community Garden Program at a new
location; and
WHEREAS, the Community Garden would be available to staff and students and community
members; and
WHEREAS, the Garden will provide recreational and educational opportunities for students, and
community members and allow for growing healthy foods;
NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained,
the City and Arlington School District hereby agree as follows:
ARTICLE I. PURPOSE
This purpose of this agreement is to formalize an agreement whereby the City will create a
community garden in a location on school property. The garden will be managed by the City of
Arlington. The garden will be shared by school staff, students and community members. The
garden will be available to the public as a public park daily from dawn to dusk.
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Inter-Local Agreement – Community Food Park
Arlington School District No. 16/City of Arlington
2018
ARTICLE II. CITY OF ARLINGTON RESPONSIBILITIES
The City agrees to:
1. Construct raised planter boxes for the purpose of community garden activities.
2. Provide irrigation water supply and pay for water usage for the community garden.
3. Provide trash receptacle and yard waste recycling and provide regular service.
4. Manage space assignments and volunteers.
5. Mow/ trim inside the garden boundaries as needed
6. Provide informational signage
7. Maintain all fixtures and improvements in good condition and repair
8. Install 36 inch tall black vinyl coated chain link fence to separate parking area of
Administration Building and garden.
ARTICLE III. SCHOOL DISTRICT RESPONSIBILITIES
The School District agrees to:
1. Provide property as describes in attached Exhibit “A” for use as a community garden.
2. Allow access to the public every day of the week, from dawn to dusk .
3. Manage and maintain any garden areas dedicated to Presidents Elementary
ARTICLE IV. AGREEMENT BETWEEN BOTH PARTIES
Both the School District and the City agree:
1. Meet when issues arise and discuss acceptable solutions.
ARTICLE V. TERM AND TERMINATION
This agreement shall become effective upon execution and shall This agreement may be
terminated by either party upon ninety (90) days written notice that any other party has failed to
substantially perform in accordance with the terms and conditions of this agreement. This
agreement may be terminated without cause by either party upon one hundred eighty (180) days
written notice. Termination of this agreement may only be accomplished as provided herein
unless otherwise agreed in writing.
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Inter-Local Agreement – Community Food Park
Arlington School District No. 16/City of Arlington
2018
ARTICLE VI. NOTICES
Whenever any party desires or is required by law to give notice unto the other party, notice shall be
mailed or delivered to:
Superintendent
Arlington School District No. 16
315 N French Ave.
Arlington, WA 98223
City Administrator
City of Arlington
238 N Olympic Ave.
Arlington, WA 98223
ARTICLE VII. GOOD FAITH
The Superintendent, the Mayor, their agents and employees agree to cooperate in good faith in
fulfilling the terms of this agreement. Unforeseen difficulties or questions will be resolved
by negotiation between the Superintendent and the City Administrator or their designees.
ARTICLE VIII. MODIFICATION
This document constitutes the full understanding of the parties and no terms, conditions,
understandings, or agreements purporting to modify or vary the terms of this document shall be
binding unless hereafter made in writing and signed by all parties.
ARTICLE IX. MISCELLANEOUS
8.1 PROPERTY OWNERSHIP: All property acquired by any party to enable it to perform the
services required under Agreement shall remain the property of the party acquiring the property in
the event of the termination of this Agreement, except as may be otherwise agreed in writing.
8.2 NO SPECIAL DUTY CREATED: The duties of the parties hereto under the provisions of
this Agreement are duties owed to the public generally and by the entering into this Agreement,
no party shall have or owe a special duty to any other party.
8.3 LIABILITY: Each of the parties shall, at all times, be solely responsible for the acts or the
failure to act of its personnel that occur or arise in any way out of the performance of this
Agreement by its personnel only and to save and hold the other party and its personnel and officials
harmless from all costs, expenses, losses and damages, including cost of defense, incurred as a
result of any acts or omissions of the party's personnel relating to the performance of this
Agreement.
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Inter-Local Agreement – Community Food Park
Arlington School District No. 16/City of Arlington
2018
8.4 SEVERABILITY: If any provision of this Agreement or its application is held invalid, the
remainder of the Agreement or the application of the remainder of the Agreement shall not be
affected.
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Inter-Local Agreement – Community Food Park
Arlington School District No. 16/City of Arlington
2018
IN WITNESS WHEREOF, the parties have caused the execution of this agreement on the day,
month, and year above first written.
SCHOOL DISTRICT
By:
Dr. Chrys Sweeting, Superintendent Arlington
School District No. 16
CITY OF ARLINGTON
By:
Barbara Tolbert, Mayor
Date:
Date:
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