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HomeMy WebLinkAbout09-17-18 Council Meeting SPECIAL ACCOMMODATIONS:  The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.  CALL TO ORDER  Mayor Barb Tolbert    PLEDGE OF ALLEGIANCE    ROLL CALL  Mayor Barb Tolbert – Kristin    APPROVAL OF THE AGENDA  Mayor Pro Tem Marilyn Oertle    INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS     PROCLAMATIONS  Childhood Cancer Awareness Month            ATTACHMENT A  Mayor Barb Tolbert    PUBLIC COMMENT  For members of the public who wish to speak to the Council about any matter not on the Public Hearing  portion of the meeting.  Please limit remarks to three minutes.    CONSENT AGENDA    Mayor Pro Tem Marilyn Oertle        1. Minutes of the January 16, 2018 TBD meeting, and August 6, 2018 and        September 10, 2018 council meetings       ATTACHMENT B   2. Accounts Payable  3. A resolution rejecting all bids received for the innovation center    ATTACHMENT C      renovation and pocket park project     4. Termination of Interlocal Agreement with City of Marysville for     ATTACHMENT D         storm water billing    PUBLIC HEARING  1. Development Agreement for Baker‐Mor Binding Site Plan     ATTACHMENT E      Staff Presentation:  Marc Hayes       Council Liaison:  Debora Nelson      Arlington City Council Meeting                                                             Monday, September 17, 2018 at 7:00 pm        City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.  NEW BUSINESS   1. Right of Way dedications for Villas at Arlington         ATTACHMENT F      (Smokey Point Blvd and 31st Ave NE)        Staff Presentation:  Marc Hayes      Council Liaison:  Mike Hopson    2. Professional Services Agreement with SAFEbuilt          ATTACHMENT G        Staff Presentation:  Marc Hayes      Council Liaison:  Mike Hopson    DISCUSSION ITEMS    INFORMATION    ADMINISTRATOR & STAFF REPORTS    MAYOR’S REPORT    EXECUTIVE SESSION    RECONVENE    ADJOURNMENT  Mayor Barb Tolbert  Proclamation City of Arlington Childhood Cancer Awareness Month WHEREAS, each year in the United States more than 15,000 children from birth to 19 years old were diagnosed with cancer, equal to about 42 childhood cancer diagnoses each day; and WHERAS, each year worldwide, there are more than 300,000 new childhood cancer diagnoses, equal to about every 3 minutes a family will hear the words ‘Your child has cancer’; and WHEREAS, although the five-year survival rate for childhood cancers has reached 80 percent, nearly 2,000 American children under the age of nineteen still die each year from cancer, making it the leading killer of children by disease; and WHEREAS, those that do survive will face at least one chronic health condition later on in life – not limited, but including – heart, liver, lung damage, infertility, secondary cancers and growth deficits; and WHEREAS, the causes of childhood cancer are largely unknown and more studies are needed to understand which treatments work best for children; and WHEREAS, cancer treatment for children often must differ from traditional adult treatments to take into account children’s developmental needs and other factors; and WHEREAS, children including Layla Beckstrand, Ayden Rapelyea, and Maddie White are among the hundreds of children being treated for cancer in Washington State; and WHEREAS, Washington is a caring state and community that supports children and families; NOW THEREFORE, I, Barbara Tolbert, Mayor of the City of Arlington, do hereby proclaim September 2018 as CHILDHOOD CANCER AWARENESS MONTH in the City of Arlington and encourage all residents to support those in our community whose children are battling cancer. _____________________________________________ _______________________ Barbara Tolbert, Mayor Dated DRAFT Council Chambers 110 East Third Street January 16, 2018 Board Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Joshua Roundy, Sue Weiss, Jesica Stickles, and Marilyn Oertle. Board Members Absent: None. City Staff Present: Board Chair Barbara Tolbert, Paul Ellis, Sheri Amundson, Dan Cone, Marc Hayes, Kristin Banfield, and Board Attorney Steve Peiffle. Also Known to be Present: Doug Buell. Chair Barbara Tolbert called the meeting to order at 7:21 p.m. APPROVAL OF THE AGENDA Board Member Debora Nelson moved to approve the agenda. Board member Marilyn Oertle seconded the motion, which passed with a unanimous vote. PUBLIC COMMENT None. CONSENT AGENDA Board Member Debora Nelson moved and Board member Sue Weiss seconded the motion to approve the Consent Agenda, which was unanimously carried to approve the following consent Agenda items: 1. Minutes of the January 2, 2018 TBD Meeting 2. Approval of EFT payments and claims checks #92787 through #92789 dated December 30, 2017 for $12,386.06 PUBLIC HEARING None. NEW BUSINESS None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Board, the meeting was adjourned at 7:22 p.m. Minutes of the Arlington Transportation Benefit District Board Meeting Minutes of the Transportation Benefit District Board Meeting January 16, 2018 Page 2 of 2 ___________________________________________ Barbara Tolbert, Chair DRAFT Page 1 of 5 Council Chambers 110 East Third St August 6, 2018 Council Members Present: Mike Hopson, Jan Schuette, Marilyn Oertle, Debora Nelson, Sue Weiss, Jesica Stickles, and Joshua Roundy. Council Members Absent: None. City Staff Present: Mayor Barb Tolbert, Paul Ellis, Kristin Garcia, Jonathan Ventura, Marc Hayes, Dave Kraski, Dave Ryan, Jim Kelly, Linda Taylor, Dan Cone, Justin Olson, Kris Wallace, Mike Gilbert, Ken Thomas, Seth Kinney, Alex Donchez, Brandon Carlsrud, Anthony Davis, Stephanie Ambrose, Curtis Hirotaka, Kay Schander, Mark Wilde, Mike McQuoid, Sheri Amundson, Kristin Banfield, and City Attorney Steve Peiffle. Also Known to be Present: Anna Pritchard, family and friends of Anna Pritchard, Walt Riebe, Don Vanney, Kathy Bullene, Becky Bolte, Bob Nelson, Shirley Case, Cristy Brubaker, Laura Roundy, Bea Randall, Chris Jones, Deanna Jones, Jan Bauer, Doug Schmidt, Chad Schmidt, Rich Senff, Doug Buell, Sarah Arney, Phil Lane, Melissa Molthan, and Lindsay Dunn. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the agenda. The motion passed unanimously. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor Barb Tolbert introduced Anna Pritchard and presented her with the Mayor’s Volunteer Recognition Award for her volunteer work in the Arlington community since 1988. Anna is currently a volunteer at Arlington Health and Rehabilitation, helping each week with bingo and updating bulletin boards. She also assists with the monthly horticultural activities in the facility that are presented by the Arlington Garden Club. She has always been an advocate for the mentally ill and the homeless. Every year Anna assists with the annual count for homeless people in our county. PROCLAMATIONS None. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting August 6, 2018 Page 2 of 5 ADMINISTRATOR REPORT City Administrator Paul Ellis provided the Council with an updated report on the City’s current debt load and payment schedules. PUBLIC COMMENT Shirley Case invited the City Council and staff to attend the Northwest Genealogy Conference to be held August 15‐18, 2018 at the Byrnes Performing Arts Center. She also thanked the City for the generous grant for the conference from the Hotel‐Motel Tax grant distributions. Melissa Molthan, 8128 Vista Drive, requested that the Council consider revising the transport fees for EMS with a reduced fee for residents and the currently adopted fee for non‐residents if the Council adopts the Ambulance Utility Fee. Lindsay Dunn, 735 E. Highland Drive, shared that he believes a number of vehicles are being abandoned on Highland Drive. He requested the City look into the home on Gifford near 1st Street that is full of trash. He requested that the Council explore a no whistle blowing ordinance for the railroad to reduce the number of horn blows. He shared a number of other cities require the railroad to just use their bells. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda which was unanimously carried: 1. Minutes of the July 16 meeting, July 23 special meeting, and July 23, 2018 Council workshop. 2. Accounts Payable: Approval of EFT Payments and Claims Checks #94349 through #94505 dated July 17, 2018 through August 6, 2018 for $2,581,170.12. PUBLIC HEARING Resolution Adopting Six‐Year Transportation Improvement Plan With use of a PowerPoint presentation, Public Works Director Jim Kelly reviewed the proposed six‐year Transportation Improvement Plan for the City. The public hearing was opened at 7:16 p.m. With no one wishing to speak, the public hearing was closed at 7:17 p.m. Councilmember Jan Schuette expressed her thanks to Jim Kelly and Kris Wallace for their hard work on our transportation planning over the past years, which has garnered the city $14.5 million in grants for transportation projects. She also expressed her gratitude to Councilmember Debora Nelson for her dedication to transportation issues in Arlington and serving on the PSRC Transportation Policy Board and to Mayor Barb Tolbert’s service on the PSRC Executive Board. Their engagement at this regional level has led to a large portion of that $14.5 million in grants. Councilmember Debora Nelson also thanked Jim Kelly and Kris Wallace for their focus on the City’s complete transportation system, not just streets. Minutes of the City of Arlington City Council Meeting August 6, 2018 Page 3 of 5 Councilmember Debora Nelson moved and Councilmember Jesica Stickles seconded the motion to approve the proposed resolution adopting the City of Arlington 2019‐2024 six year Transportation Improvement Plan. The motion passed unanimously. NEW BUSINESS Ordinances Adopting Ambulance Utility Fee City Administrator Paul Ellis presented a brief PowerPoint outlining additional options that were developed after the July 2, 2018 Public Hearing for the Council to consider. Mayor Pro Tem Marilyn Oertle moved and Councilmember Jan Schuette seconded the motion to adopt the Ordinance Creating a New Title 23 of the Arlington Municipal Code relating to a newly formed ambulance utility and regulations pertaining to the same. The motion carried 4‐3, with Councilmembers Schuette, Oertle, Nelson, and Stickles voting yes and Councilmembers Hopson, Weiss, and Roundy voting no. Mayor Pro Tem Marilyn Oertle moved and Councilmember Jan Schuette seconded the motion to adopt the Ordinance Creating a New Chapter 23.08 of the Arlington Municipal Code Relating to Ambulance Utility Rates, adopting a monthly fee of $15 as proposed with the following changes, the language in AMC 23.08.040 relating to periodic increases for automatic increases in the Consumer Price Index shall be deleted. The motion carried 4‐3, with Councilmembers Schuette, Oertle, Nelson, and Stickles voting yes and Councilmembers Hopson, Weiss, and Roundy voting no. Mayor Pro Tem Marilyn Oertle moved and Councilmember Jan Schuette seconded the motion to require staff to provide quarterly updates to the Council as to the balance of the account and the distribution of ambulance utility funds and that a Council Workshop be scheduled with Fire Chief Kraski and Police Chief Ventura during the month of September to discuss and determine the priority of the distribution of funds. An amendment to the motion was made by Councilmember Jesica Stickles to direct the Finance Department to report quarterly as to how the city is using the General Fund dollars freed up from the adoption of the Ambulance Utility fee, including number of employee positions funded and equipment being purchased. Councilmember Jan Schuette seconded the amendment. The motion carried 6‐1. Mayor Pro Tem Marilyn Oertle moved and Councilmember Jan Schuette seconded the motion to require staff to provide quarterly updates to the Council as to the balance of the account and the distribution of ambulance utility funds, to direct the Finance Department to report quarterly as to how the city is using the General Fund dollars freed up from the adoption of the Ambulance Utility fee, including number of employee positions funded and equipment being purchased, and that a Council Workshop be scheduled with Fire Chief Kraski and Police Chief Ventura during the month of September to discuss and determine the priority of the distribution of funds. The motion carried 6‐1. Minutes of the City of Arlington City Council Meeting August 6, 2018 Page 4 of 5 2018 Police Department Budget Amendment Staffing City Administrator Paul Ellis presented the proposal to add two additional police officers to the 2018 budget. Discussion followed. Councilmember Sue Weiss moved and Councilmember Jesica Stickles seconded the motion to authorize an amendment to the 2018 Police Department budget adding two additional FTE police officers. The motion passed unanimously. Resolution to declare properties as surplus City Administrator Paul Ellis reviewed the proposed resolution to declare four parcels adjacent to the Arlington Library as surplus and authorize their disposition. The four parcels are on the south side of Washington Avenue between 1st and 2nd Streets. Discussion followed. Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the proposed resolution to surplus properties, and authorize the Mayor to sign the resolution. The motion passed unanimously. Approval to Purchase Easements for the Installation of a Water Main in the Proposed 173rd Street NE Alignment Community and Economic Development Director Marc Hayes reviewed the proposal to purchase a 15 foot wide easement along the entire length of four individual private properties for the installation of a 12” water main to serve the Baker‐Mor development. These easements will become part of the entire right of way for the future construction of 173rd Street NE. The necessity of the separate easement purchases is to expedite the installation of the water main to the site in order for the project to meet its state funding eligibility obligations. Discussion followed. Councilmember Mike Hopson moved and Councilmember Jesica Stickles seconded the motion to authorize the purchase of the four water line easements for the installation of a water main in the proposed 173rd Street NE alignment as proposed, and authorize the Mayor to sign as required. The motion passed unanimously. Airport Pavement Improvement Project Airport Director Dave Ryan reviewed the proposed award of the 2018 Airport Pavement Improvement project to Razz Construction for $598,730.98. The project was budgeted in the 2017‐2018 budget for $650,000. Razz Construction’s bid had a minor irregularity in the “Buy American” certification. Staff recommends the adoption of a resolution to address the minor irregularity and award the contract to Razz Construction. Discussion followed. Councilmember Jan Schuette moved and Councilmember Jesica Stickles seconded the motion to adopt the resolution finding Razz Construction, Inc. to be the apparent low bidder for the Airport 2018 Pavement Improvement Project, and authorize the Mayor and staff to sign the resolution and other contract documents, subject to final review of the City Attorney. The motion passed unanimously. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis reminded the Council of the National Night Out events on Tuesday, August 7th and asked that any Councilmember attending that wants to ride with staff to contact Wendy. Minutes of the City of Arlington City Council Meeting August 6, 2018 Page 5 of 5 DISCUSSION ITEM Councilmember Jesica Stickles requested that the topic of non‐resident versus resident EMS transport rates be on the agenda for her next Public Safety briefing. MAYOR’S REPORT None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:44 p.m. ______________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 2 Council Chambers 110 East Third Street September 10, 2018 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Joshua Roundy, Sue Weiss, Jesica Stickles and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, Jonathan Ventura, Marc Hayes, Kristin Garcia, James Trefry, Dave Kraski, Kristin Banfield, Sheri Amundson, and City Attorney Steve Peiffle. Also Known to be Present: Mark Smith, Doug Buell, and Sarah Arney. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS With the use of a PowerPoint presentation, Mark Smith, Executive Director of the Housing Consortium of Everett and Snohomish County, shared the recently released “Houising Snohomish County Project Report”, which discusses the affordable housing we have now and how much affordable housing is needed. Discussion followed with Mr. Smith answering Council questions. WORKSHOP ITEMS – NO ACTION WAS TAKEN Innovation Center and Pocket Park Construction Bid City Administrator Paul Ellis reviewed the bid process for the Innovation Center and Pocket Park Construction and the request to reject all bids. One bid was received for the project, which was $300,000 over budget. Staff recommends to reject all bids and to authorize staff to rebid the project in January. Discussion followed. Right of Way Dedications for Villas at Arlington (Smokey Point Blvd and 31st Ave NE) Community and Economic Development Director Marc Hayes reviewed the proposed acceptance of dedication of right of way to the City of Arlington for Smokey Point Blvd and 31st Ave NE from the Villas at Arlington project. Discussion followed. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop September 10, 2018 Page 2 of 2 Professional Services Agreement with SAFEbuilt Community and Economic Development Director Marc Hayes reviewed the request for a professional services agreement with SAFEbuilt for plan review, building inspection, code official services and project documentation and file structure during this time of unprecedented development activity. Discussion followed. Development Agreement for Baker‐Mor Binding Site Plan Community and Economic Development Director Marc Hayes reviewed the proposed Development Agreement for the Baker‐Mor development, which describes certain conditions on the development and allowing for the use of project’s traffic mitigation fees to be utilized for the construction of 40th Avenue NE (an infrastructure investment of over $1.1 million). Discussion followed. Mr. Hayes noted that a public hearing on the agreement would be held at the September 17, 2018 Council meeting in accordance with the Arlington Municipal Code 20.39.040 with Council action requested the same evening. Termination of Interlocal Agreement with City of Marysville for Storm Water Billing Finance Director Kristin Garcia reviewed the proposed termination of the 2006 Interlocal Agreement with the City of Marysville for Storm Water Billing. The billing will be conducted in house beginning in October 2018, saving the city approximately $10,000 ‐ $12,000 per year. Discussion followed. Ambulance Utility Fee Resourcing Plan With the use of a PowerPoint presentation, City Administrator Paul Ellis reviewed an updated public safety resourcing plan with the Council and answered Council questions. MISCELLANEOUS ITEMS City Administrator Paul Ellis informed the Council of the passing of former Police Chief Steve Robinson over the past weekend. Service arrangements are pending. PUBLIC COMMENT None. COUNCILMEMBER REPORTS Councilmembers Stickles, Hopson, Oertle, and Nelson shared brief reports with the Council. Councilmembers Weiss, Schuette, and Roundy had nothing to report this evening. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:13 p.m. _________________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment C COUNCIL MEETING DATE: September 17, 2018 SUBJECT: A resolution rejecting all bids received for the innovation center renovation and pocket park project ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Administration – Community Revitalization EXPENDITURES REQUESTED: $282,750 BUDGET CATEGORY: WA State Dept. of Commerce grant BUDGETED AMOUNT: $282,750 LEGAL REVIEW: DESCRIPTION: One bid was received and opened on August 28th for this project. Staff recommends rejecting the bid and re‐advertising the project in January 2019. The project was advertised for bidding August 9‐ August 28, 2018. The bid received was from Bouwer Construction for $583,750 and was $301,000 over budget. HISTORY: The City of Arlington purchased the Howell Station at 404 N Olympic Avenue in April 2018 with intent to create an Innovation Center and Pocket Park. The City applied for and received a contract with the WA State Department of Commerce to renovate the existing building on the property. ALTERNATIVES: RECOMMENDED MOTION: I move to approve the resolution rejecting all bids received for the innovation center renovation and pocket park project and authorize staff to re‐advertise the project. 1 RESOLUTION  NO. 2018‐XXX      A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON  REJECTING ALL BIDS RECEIVED FOR INNOVATION CENTER RENOVATION AND POCKET PARK  PROJECT        WHEREAS, the City of Arlington solicited bids for the Innovation Center Renovation and  Pocket Park Project (hereinafter the “Project”); and      WHEREAS, the only responsive bid received was significantly over budget, and the  Council wishes to reject all bids;      NOW, THEREFORE, the City Council of the City of Arlington, Washington do hereby  resolve as follows:    The City Council hereby rejects all bids submitted for the Innovation Center Renovation  and Pocket Park Project.      APPROVED  by  the  Mayor  and  City  Council  of  the  City  of  Arlington  this  17  day  of  September, 2018.                CITY OF ARLINGTON                  ____________________________________              Barbara Tolbert, Mayor  ATTEST:      _________________________________  Kristin Banfield, City Clerk      APPROVED AS TO FORM:      __________________________________  Steven J. Peiffle, City Attorney  City of Arlington Council Agenda Bill Item: CA #4 Attachment D COUNCIL MEETING DATE: September 17, 2018 SUBJECT: Termination of Interlocal Agreement – City of Marysville RE: Surface Water Billing Services ATTACHMENTS: Agreement Terminating Interlocal Agreement DEPARTMENT OF ORIGIN Finance; Kristin Garcia, Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The City of Arlington currently pays approximately $14,000 per year to the City of Marysville for surface water billing services. There are about 900 – 1,000 City of Arlington residents that receive surface water services from the City of Arlington and receive other utility services from the City of Marysville. The City of Marysville is currently performing the billing and revenue collection services for those customers. Staff would like to terminate this agreement and have the City of Arlington finance department perform the surface water billing services and collection of revenue for those customers. Arlington would begin billing effective 11/1/2018 for October services. Terminating the inter‐local agreement would save the city approximately $10,000 ‐ $12,000 per year. HISTORY: The City of Arlington and City of Marysville entered into an agreement on August 17, 2006 whereby the City of Marysville has billed and continues to bill Arlington city residents for surface water services but are served by City of Marysville water, sewer and other utilities. ALTERNATIVES: Do not terminate the interlocal agreement. RECOMMENDED MOTION: I move to approve the agreement terminating the interlocal agreement between the Cities of Arlington and Marysville for surface water billing services and authorize the Mayor to sign it, subject to approval by the City of Marysville City Council. TERMINATION OF INTERLOCAL AGREEMENT 1 AFTER RECORDING, PLEASE RETURN TO : CITY OF ARLINGTON 238 N. Olympic Avenue Arlington, WA 98223 AGREEMENT TERMINATING INTERLOCAL AGREEMENT This Agreement is made and entered into between the City of Arlington, Washington, hereinafter called “Arlington”, and the City of Marysville, Washington, hereinafter called “Marysville”. WHEREAS, the Cities of Arlington and Marysville previously entered into an agreement entitled “Interlocal Agreement Between the City of Marysville and the City of Arlington Regarding Surface Water Billing Services”, which agreement was dated August 17, 2006, recorded on August 24, 2006 under Snohomish County Auditor’s File number 200608240336 (hereafter “the Surface Water Billing Interlocal Agreement” or “the Agreement”); and WHEREAS, under the terms of said Agreement, Marysville has billed and continues to bill certain customers for Arlington surface water utility services provided to properties located within the city limits of Arlington which were served by other Marysville utilities; and WHEREAS, the agreement provided for its termination upon the agreement of both parties; and WHEREAS, the parties are in agreement that it is in the best interests of the citizens of both Arlington and Marysville to terminate said Agreement; NOW THEREFORE, the parties do hereby agree as follows: 1. That certain agreement entitled “Interlocal Agreement Between the City of Marysville and the City of Arlington Regarding Surface Water Billing Services”, which agreement was dated August 17, 2006, recorded on August 24, 2006 under Snohomish County Auditor’s File number TERMINATION OF INTERLOCAL AGREEMENT 2 200608240336, shall be and hereby is terminated and of no further force and effect, subject to the provisions set forth herein. 2. Arlington shall assume responsibility for surface water billing for all Arlington customer accounts served by Marysville, for all stormwater utility service provided on or after October 1, 2018, and Marysville shall have no responsibility for billing or collection of said accounts. 3. Marysville shall, however, continue to bill those Arlington customers for surface water utility service occurring in August and September, 2018. Marysville shall also be responsible for the collection of the sums billed for surface water utility service provided through September 30, 2018. The terms and conditions of said billing shall continue to be authorized, and governed by, the terms of the Agreement. 4. All billing and collection services provided by Marysville shall continue to be governed by the provisions of the Surface Water Billing Interlocal Agreement, notwithstanding the termination of the agreement herein. 5. Marysville shall refund to Arlington the sum of $3,531.99 on or before October 31, 2018, reflecting a refund of 25% (three months) of the 2018 billing service fees which have been prepaid by Arlington for 2018. 6. The parties authorize their respective finance directors to more fully develop any procedures or agreements which might be necessary to fully implement this agreement. TERMINATION OF INTERLOCAL AGREEMENT 3 CITY OF ARLINGTON By:______________________________ DATE:__________________ Barbara Tolbert, Mayor ATTEST: _________________________________ DATE:__________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: __________________________________ DATE:__________________ Steven J. Peiffle, City Attorney STATE OF WASHINGTON) ss: COUNTY OF SNOHOMISH ) This record was acknowledged before me on by Barbara Tolbert and Kristin Banfield as Mayor and City Clerk of the City of Arlington, Washington. Notary Public for the State of Washington My Commission Expires: TERMINATION OF INTERLOCAL AGREEMENT 4 CITY OF MARYSVILLE By:_______________________________ DATE:__________________ Jon Nehring, Mayor ATTEST: ________________________ DATE:__________________ Jan Berg, City Clerk APPROVED AS TO FORM: __________________________________ DATE:__________________ Jon Walker, City Attorney STATE OF WASHINGTON) ss: COUNTY OF SNOHOMISH ) This record was acknowledged before me on by Jon Nehring and Jan Berg as Mayor and City Clerk of the City of Marysville, Washington. Notary Public for the State of Washington My Commission Expires: City of Arlington Council Agenda Bill Item: PH #1 Attachment E COUNCIL MEETING DATE: September 17, 2018 SUBJECT: Development Agreement for Baker – Mor LLC. Mixed Use Development ATTACHMENTS: Proposed Development Agreement, Copy of AMC 20.39‐ Development Agreements, Binding Site Plan Map DEPARTMENT OF ORIGIN Community & Economic Development – Marc Hayes, Director (360) 403‐3457 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Proposed Development Agreement for the Baker – Mor LLC, Mixed Use Development, describing certain conditions and allowing for the use of the projects traffic mitigation fees to be utilized for the construction of 40th Ave. NE. HISTORY: Development Agreements are typically utilized to ensure that certain terms and/or conditions are being met. In this instance the City requested that 40th Ave. NE be constructed as a development condition for the property located at 3905 172nd St. NE. The applicant Baker – Mor LLC., contested that the full 60 foot Right of Way for the future 173rd St. NE had already been dedicated to the City of Arlington from the subject property, and that the additional requirement to dedicate and construct 40th Ave. NE, would be burdensome upon the development. The City acknowledged this and agreed to allow credit of mitigation fees, in lieu of payment, to be applied to the construction of 40th Ave. NE. This Development Agreement memorializes that item, as well as clarifies some additional requirements related to the project. Per AMC 20.39.040 a public hearing shall be held prior to a decision by City Council on Development Agreements. ALTERNATIVES: Approve or remand back to staff for additional information. RECOMMENDED MOTION: Following conclusion of the public hearing, the Council may take action or may take action at its next regular meeting. When the Council acts on the matter, staff recommends that the motion be ‘I move to approve the Development Agreement with Baker‐Mor LLC and to authorize the Mayor to sign it, subject to final review by the City Attorney. Development Agreement 1   AFTER RECORDING, RETURN TO: CITY OF ARLINGTON 18204 59TH AVENUE NE ARLINGTON, WA 98223 DEVELOPMENT AGREEMENT DEVELOPER(S): Baker – Mor LLC GRANTEE(S): City of Arlington, Washington LEGAL (Abbrev.): A portion of the SE 1/4 of the SW 1/4 of Section 21, Township 31 North, Range 05 East. W.M. Parcels A - D of the 3905 172nd Binding Site Plan ASSESSOR'S TAX#: 31052400300500 REFERENCE #: 3905 172nd Binding Site Plan - PLN#418 The parties to this agreement are the City of Arlington, a Washington municipal corporation ("City"), and Baker – Mor LLC, a Washington limited liability company (“Developer"). All references herein to Developer shall be deemed to include any successors and/or assigns of Baker-Mor LLC. The parties do enter into the following agreement to promote the development of certain real property located within the City, upon the following terms and conditions ("Agreement"). 1.0 RECITALS 1.1 Location of Property. Developer warrants that it controls certain real property located at 3905 172nd St. NE, ARLINGTON, WA 98223, being more particularly described in Exhibit A (hereafter “The Property”). 1.2 Zoning. The Developer is the owner of a tract of land, zoned Highway Commercial (HC), located in the City of Arlington, Washington, containing approximately 8.38 acres. The property is located within a Mixed Use Overlay Zone, which allows the property to be utilized proportionately for both commercial/retail and high density residential uses. 1.3 Permanent Use. The Developer wishes to develop the Property in accordance with the City’s Mixed Use Development Regulations, Chapter 20.110 AMC, Ordinance No. 2017-021, Development Agreement 2   adopted on December 28, 2017 (“Mixed Use Development Regulations”), to include retail and commercial establishments along the frontage of 172nd St. NE and multi-family residential to locate to the rear portion of the property. 1.4 Binding Site Plan. As part of the proposed development, the Developer has filed a Binding Site Plan Application, filed under City File No. PLN# 418 – BSP (“the Project”). Through this application, the Developer seeks approval of a Binding Site Plan that will fix and establish the development of the Property in a form that is consistent with the requirements of the City. The Binding Site Plan proposes a division of the 8.38 acres into five (5) parcels (Parcels A-E), with parcels A-D (comprised of 3.36 acres) being developed for commercial/retail development, parcel E (comprised of 4.05 acres) being developed for multi- family senior apartments and 0.97 acres being dedicated as public Right of Way (40th Ave. NE). Each parcel will be required to apply for individual land use permits, but shall provide continuity in design features throughout the development of the individual parcels. The Binding Site Plan shall be referred to herein as the “BSP” or “Binding Site Plan.” 1.5 Use of Traffic Impact Fees. As a condition of the Binding Site Plan, the City and the Developer have agreed that 40th Ave NE, a north-south connector street between 172nd St. NE and the future 173rd St. NE, will be constructed as a public roadway by the Developer. The City has agreed to allow Developer to dedicate the Right of Way and construct 40th Ave NE in lieu of paying a cash monetary amount for traffic impact fees associated with the development of parcels A-E. The total amount allowed for construction of the Right of Way and the roadway construction (the “Allowed Construction Amount”) is identified within this agreement, and any amount of fees identified in a traffic impact analysis exceeding the Allowed Construction Amount will be paid in cash to the City. 1.6 Dedication. The dedication of real property for Public Right of Way purposes, (to construct 40th Ave. NE) must occur on or before issuance of a certificate of occupancy for any project proposed in the Development.. The Developer shall provide performance security in a form acceptable to the City per AMC 20.12 Part IX.-Security Mechanisms, until such time as the infrastructure is accepted by the City of Arlington. 1.7 Benefits. The City recognizes the public benefits which will occur from the permanent development of the property as proposed by the Developer, including the installation of 40th Ave. NE. Likewise, Developer recognizes the benefit of this agreement allowing the use of traffic impact fees to construct 40th Ave. NE, in lieu of paying said fees in cash. 1.8 Consistency with Development Regulations. The City and the Developer wish to ensure that the Property will be developed in accordance, specifically, with the provisions of the Mixed Use Development Regulations, and the Binding Site Plan., in compliance with all applicable City codes, plans, and development regulations, and in a manner acceptable to the City. These include, but are not limited to, the current edition of the Arlington Comprehensive Plan (January 2018) and the Arlington Municipal Code (AMC) specifically including, but not limited to, Water and Sewers (Title13), Fire Regulations (Title 15), Buildings and Development Agreement 3   Construction (Title 16), Zoning (Title 20) and the most current edition of the City of Arlington Construction Standards and Specifications. 1.9 The City and Developer agree that each has entered into this Development Agreement knowingly and voluntarily and agree to be bound by the terms and conditions of this Development Agreement. 1.10 The City and the Developer agree that the foregoing terms and recitals are material to this Development Agreement, and that each party has relied on the material nature of such terms and recitals in entering this Development Agreement. 1.11 The City Council has authorized the Mayor or City Administrator to enter into this Agreement following a public hearing held in accordance with RCW 36.70B.200. 2.0 ADOPTION OF BINDING SITE PLAN/REQUIREMENTS OF CITY CODE 2.1 The parties agree as follows regarding the conditions of approval required by AMC 20.39.060: a. A site plan for the entire project, showing locations of sensitive areas and buffers, required open spaces, perimeter buffers, location and range of densities for residential development, and location and size of nonresidential development: The parties agree to, and incorporate by reference herein, the provisions of the Binding Site Plan (BSP) and all conditions thereof. b. The expected build-out time period for the entire project and the various phases: The term of this agreement shall be for a period of five (5) years from the date hereof. The parties may extend this agreement by written agreement, provided the same is approved by the City Council. c. Project phasing and other project-specific conditions to mitigate impacts on the environment, on public facilities and services including transportation, utilities, drainage, police and fire protection, schools, and parks: the Development shall be phased by having each separate lot or parcel make application for permits to develop. The City shall follow all requirements of the State Environmental Policy Act (SEPA) and all applicable city and state regulations, including the then-applicable city mitigation requirements; provided, however, the provisions of this agreement relating to the Construction of 40th Avenue NE and associated Transportation Impact Fees (section 3 of this Agreement) shall be binding and conclusive on all parties hereto. d. A yearly evaluation of the project status and phasing shall be provided by the applicant and reviewed with city staff: The Developer shall provide a written summary of development status for each lot to the city not less than annually during the term of this agreement. e. All agreements shall be reviewed during each ten-year update of the comprehensive plan to ensure every project maintains consistency with the city's Development Agreement 4   goals and policies: The parties agree that the City shall take the provisions of this agreement into consideration when developing any update to its comprehensive plans. f. Road and storm water design standards that shall apply to the various phases of the project: The road and storm water design standards that shall apply to the various phases of the project shall be those provisions of the City codes, plans, and development regulations, including, but are not limited to, the current edition of the Arlington Comprehensive Plan (January 2018); the City’s Mixed Use Development Regulations in effect as of the date of this ordinance; and all other provisions of the Arlington Municipal Code (AMC) as of the date of the submission of a complete building permit application specifically including, but not limited to, Water and Sewers (Title13), Fire Regulations (Title 15), Buildings and Construction (Title 16), Zoning (Title 20); and the most current edition of the City of Arlington Construction Standards and Specifications effective as of the date of the submission of a complete building permit application. g. Bulk design and dimensional standards that shall be implemented throughout subsequent development within the project: The parties agree that all development shall strictly conform to the City’s Mixed Use Development Regulations in effect as of the date of this ordinance. The developer agrees that all development throughout the Binding Site Plan shall also share a commonality between the building forms and architectural features, so that the entire development shall appear to be well planned, designed and constructed, despite any lapse of time in the full development of the Project. h. The size and range of uses authorized for any nonresidential development within the project: A minimum of fifty percent (50.0%) of the land included within the Binding Site Plan shall be developed for residential purposes, and the balance may be utilized for non-residential development permitted under the City’s zoning code. i. The minimum and maximum number of residential units for the project: The parties agree that maximum densities will be governed and limited by development requirements including, but not limited to, requirements for Open Space, Park/Civic Space, Parking, dimensional requirements, and the like. Nonetheless, the parties estimate that a minimum density of fifteen (15) dwelling units per acre shall achieved. j. Any sewer and/or water comprehensive utility plans or amendments required to be completed before development can occur: Not applicable. k. Provisions for the applicant's surrender of an approved development agreement before commencement of construction or cessation of development based upon causes beyond the applicant's control or other circumstances, with the property to develop thereafter under the base zoning in effect prior to the development agreement approval. Should the applicant fail to construct the project in accordance with the terms and conditions of the Binding Site Plan within the term of this agreement (5 years from the date hereof) or any extension of this Agreement, this Agreement shall expire and be of no further force or effect, and any future development shall comply with all City development regulations then in effect. Development Agreement 5   3.0 CONSTRUCTION OF 40TH AVENUE NORTHEAST. 3.1 Required Road Improvements. The City and developer agree that 40th Ave. NE., a public street, shall be constructed by the Developer at the Developer’s expense upon and across the subject property as illustrated in Exhibit A. The street shall be constructed per the approved engineered drawings for the 40th Ave. NE Extension (permit # 1371). The elements of 40th Ave. NE, shall consist of, but not be limited to, curb/gutter, sidewalk, asphalt concrete paving and sub grade features, storm drainage, street lighting, planted medians, pavement markings, signage, street trees and landscaping, all constructed in full compliance with city codes and the City of Arlington Construction Standards and Specifications in effect at the time of construction. The Developer recognizes that construction of the roadway shall be required to be completed on or before issuance of a certificate of occupancy for any project proposed in the Development. 3.2 Use of Traffic Impact Fees for Street Construction. The City and Developer hereby agree that the Development will require the payment of Transportation Impact Fees pursuant to AMC Chapter 20.90. The City agrees that in lieu of payment of the full amount of Transportation Impact Fees the Developer should receive a credit for the dedication of fee simple property for public Right of Way purposes, and for the cost of construction for the installation of a public street (40th Ave. NE). The agreed upon amount which would otherwise be due and payable for Transportation Impact Fees is $ 1,178,707.00, which both parties agree are reasonable. 3.3 Credit for dedication of real property for Right of Way. The City agrees to credit the developer for the dedication of right of way at a price per square foot of $13.00. The Developer shall dedicate for the construction of 40th Ave. NE a total of 42,253.20 square feet (S.F.) (0.97 acre). The total credit to be applied to the Transportation Impact Fees for Right of Way Dedication is $549,291.60 (42,253.20 S.F. x $13.00 per S.F.). 3.4 Credit for Cost of Construction for 40th Ave. NE. Based upon the Engineers Estimated Cost of Construction (EECC) by CG Engineering dated ____________, the City agrees that the estimated cost for the construction of 40th Ave. NE is $ 629,415.44, which amount includes both 10% mobilization and a 15% project contingency. The City agrees that upon being provided verified proof of the cost of construction in a form acceptable to the City, the City shall then credit up to $629,415.44 towards the amounts which would otherwise be due and payable for Transportation Impact Fees as set forth in paragraph 3.2, above. 3.5 Compliance with State Law. The implementation of the provisions in this Agreement for Required Road Improvements, and any dedication of land will be done in a manner that is consistent with applicable Washington law, including the City of Arlington impact fee ordinances. Development Agreement 6   4.0 CERTAINTY OF DEVELOPMENT AGREEMENT 4.1 Development Agreement Deemed Controlling. This Agreement, once recorded, and any terms, conditions, maps, notes, references, or regulations which are a part of the Agreement shall be considered enforceable elements of the Arlington Municipal Code. In the case of an explicit conflict with any other provisions of the Arlington Municipal Code, this Agreement shall take precedence. Unless otherwise provided by this Agreement, the City’s ordinances, resolutions, rules and regulations, and official policies governing permitted land uses, density, design, improvement, and construction standards shall be those City ordinances, resolutions, rules and regulations, and official policies in force at the time of the execution of this Agreement. 4.2 Subsequent Actions. This Agreement shall not prevent the City, in subsequent actions applicable to the property, from applying new rules, regulations, and policies which do not conflict with those rules, regulations, and policies applicable to the subject property, nor shall this Agreement prevent the City from denying or conditionally approving any subsequent development project application on the basis of such new rules, regulations, and policies. 4.3 Changes in the Law. In the event that state or federal laws or regulations, enacted after this Agreement has been entered into, prevent or preclude compliance with one (1) or more of the provisions of the Agreement, such provisions of the Agreement shall be modified or suspended as may be necessary to comply with such state or federal laws or regulations following modification procedures in Section 5.5 for an amendment or cancellation. 4.4 Emergency Situations. The City may suspend the issuance of building permits for the planned Project, if it finds that continued construction would place surrounding residents or the immediate community, or both, in a condition dangerous to their health or safety, or both. 5.0 DISPUTE RESOLUTION 5.1 Party Consultation. In event of any dispute as to interpretation or application of the terms or conditions of this Agreement, the Developer, the principal of the project applicant, and the City Administrator shall meet within ten (10) business days after request from any party for the purpose of attempting, in good faith, to resolve the dispute. The meeting may, by mutual agreement, be continued to a date certain in order to include other parties or persons, or to obtain additional information. The parties agree that any meetings so held shall be privileged as specified in RCW 7.07.030, regardless of whether a mediator is involved in the discussions. 5.2 Decision of City Administrator. In the event the parties are unable to reach agreement as to any dispute, the City Administrator shall issue his or her written determination concerning the Development Agreement 7   disputed issues, which shall be the final decision of the City. 5.3 Judicial Appeal. Any aggrieved party may appeal the decision of the City Administrator to the Snohomish County Superior Court, as may be allowed by law and court rules. 6.0 GENERAL PROVISIONS 6.1 Recording. This Agreement shall, within ten (10) days of being approved by the City Council and executed by the parties hereto, be filed as a matter of public record in the office of the Snohomish County Auditor and shall be in the nature of a covenant running with the property. It is the intent to have this Agreement, so long as it is in force, to be considered, interpreted, and regarded as a covenant running with the land as to Developer's Property. 6.2 Applicable Law. This Agreement shall be governed by and be interpreted in accordance with the laws of the State of Washington. Venue for any legal action brought hereunder shall be in the Snohomish County Superior Court. 6.3 Binding Effect. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of each party hereto. The parties acknowledge that Developer shall have the right to assign or transfer all or any portion of the interests, rights and obligations under this Agreement to other parties acquiring an interest or estate in the property. Consent by the City shall not be required for any transfer or rights pursuant to this Agreement. 6.4 Severability. If any provision of this Agreement is determined to be unenforceable or invalid by a court of law, then this Agreement shall thereafter be modified to implement intent of the parties to the maximum extent allowable under law. 6.5 Modification. This agreement may be amended, modified or terminated in conformity with the requirements of RCW 36.70B.170-200, and other applicable laws, rules or regulations, and upon mutual consent of the parties, which mutual consent of the parties shall be evidenced by a written agreement therefore, signed by the parties hereto. It is provided, however, that nothing in this Section shall limit or otherwise affect the City’s ability to terminate unilaterally or modify this Agreement as a result of periodic review, in conformity with the requirements of RCW 36.70B.170-200, and other applicable laws, rules or regulations. 6.6 Merger. This Agreement represents the entire agreement of the parties with respect to the subject matter hereof. There are no other agreements, oral or written, except as expressly set forth herein. 6.7 Duty of Good Faith. Each party hereto shall cooperate with the other in good faith to achieve the objectives of this Agreement. The parties shall not unreasonably withhold requests for information, approvals or consents provided for, or implicit, in this Agreement. Development Agreement 8   The parties shall execute any additional documentation reasonably required to carry out the intent and obligations under this Agreement. 6.8 Disclosure upon Transfer. Developer agrees that in the event of a proposed sale, gift, transfer, segregation, assignment or devise of the Property, Developer shall disclose the existence of this Agreement to the interested party. 6.9 No Presumption against Drafter. This Agreement has been reviewed and revised by legal counsel for all parties and no presumption or rule that ambiguity shall be construed against the party drafting the document shall apply to the interpretation or enforcement of this agreement. 6.10 Notices. All communications, notices and demands of any kind which a party under this Agreement is required or desires to give to any other party and be either (1) delivered personally, (2) sent by email transmission with an additional copy mailed first class, or (3) deposited in the U.S. mail, certified mail postage prepaid, return receipt requested, and addressed as follows: If to the City: City of Arlington 18204 59th Avenue NE Arlington, WA 98223 If to the Developer: Baker – Mor LLC. 2711 E. Sprague Avenue Spokane, WA 99202 If to the Property Owner: Same Notice by hand delivery or facsimile shall be effective upon receipt. If deposited in the mail, notice shall be deemed received 48 hours after deposit. Any party at any time by notice to the other party may designate a different address or person to which such notice shall be given. 6.11 Term. This Agreement shall automatically expire and the obligations of the parties cease seven (7) years after the date of its execution, without the need for further act or documentation. 6.12 Merger. This Agreement constitutes the entire understanding and agreement of the parties. None of the provisions of this Agreement shall be merged by the Statutory Warranty Deeds or dedication of the Property. Development Agreement 9   IN WITNESS WHEREOF, the undersigned have set their hands the day and date set out next to their signatures. City (Grantee): Developer (Developer): Baker – Mor LLC. a Limited Liability Company Date: Date: CITY OF ARLINGTON Date: Mayor Barbara Tolbert Approved as to Form: Steven Peiffle, City Attorney 20.39.020 ‐ Development standards—Flexibility.   A development agreement shall be consistent with applicable development regulations to the fullest extent possible; provided, a development agreement may allow development standards different from those otherwise imposed under the Arlington Municipal Code in order to provide flexibility to achieve public benefits, respond to changing community needs, or encourage modifications which provide the functional equivalent or adequately achieve the purposes of otherwise applicable city standards. Any approved development standards that differ from those in the code shall not require any further zoning reclassification, variance from city standards or other city approval apart from development agreement approval, except that no deviation from airport protection district regulations or critical areas regulations shall be permitted. The development standards as approved through a development agreement shall apply to and govern the development and implementation of each covered site in lieu of any conflicting or different standards or requirements elsewhere in the Arlington Municipal Code. Subsequently adopted standards which differ from those of a development agreement adopted by the city as provided in this chapter shall apply to the covered development project only where necessary to address imminent public health and safety hazards or where the development agreement specifies a time period or phase after which certain identified standards can be modified. Determination of the appropriate standards for future phases which are not fully defined during the initial approval process may be postponed. Building permit applications shall be subject to the building codes in effect when the permit is applied for. (Ord. No. 1452, 9-26-2008) 20.39.030 ‐ Exercise of city police power and contract authority.   As provided in RCW 36.70B.170(4), the execution of a development agreement is a proper exercise of the city's police power and contract authority. Accordingly, a development agreement may obligate a party to fund or provide services, infrastructure, or other facilities. A development agreement shall reserve authority to impose new or different regulations to the extent required by a serious threat to public health and safety. (Ord. No. 1452, 9-26-2008) 20.39.040 ‐ Form—Public hearing required.   Development agreements shall be consistent with RCW 36.70B.170 through 36.70B.210. All development agreements shall be in form and content as approved by the city attorney and shall be subject to review and approval by the city council after a duly noticed public hearing pursuant to AMC 20.24.020 Public Notice Requirements. (Ord. No. 1452, 9-26-2008) 20.39.050 ‐ Referral to hearing examiner.   By motion of the city council, development agreements proposing standards that differ from those otherwise applicable under AMC Title 20, Zoning, may first be referred to the hearing examiner for his or her recommendation and report, and the hearing examiner shall promptly report to the council thereon, making such recommendations and giving such counsel as he or she may deem proper. (Ord. No. 1452, 9-26-2008) 20.39.060 ‐ Conditions of approval.   In approving a development agreement, conditions of approval should at a minimum establish the following, or reference approved plans, conditions, or existing codes addressing such items: (1) A site plan for the entire project, showing locations of sensitive areas and buffers, required open spaces, perimeter buffers, location and range of densities for residential development, and location and size of nonresidential development; (2) The expected build-out time period for the entire project and the various phases; (3) Project phasing and other project-specific conditions to mitigate impacts on the environment, on public facilities and services including transportation, utilities, drainage, police and fire protection, schools, and parks; (4) A yearly evaluation of the project status and phasing shall be provided by the applicant and reviewed with city staff; (5) All agreements shall be reviewed during each ten-year update of the comprehensive plan to ensure every project maintains consistency with the city's goals and policies. Road and storm water design standards that shall apply to the various phases of the project; (6) Bulk design and dimensional standards that shall be implemented throughout subsequent development within the project; (7) The size and range of uses authorized for any nonresidential development within the project; (8) The minimum and maximum number of residential units for the project; (9) Any sewer and/or water comprehensive utility plans or amendments required to be completed before development can occur; and (10) Provisions for the applicant's surrender of an approved development agreement before commencement of construction or cessation of development based upon causes beyond the applicant's control or other circumstances, with the property to develop thereafter under the base zoning in effect prior to the development agreement approval. (Ord. No. 1452, 9-26-2008) 20.39.070 ‐ Discretionary, legislative act.   The decision of the city council to approve or reject a request for a development agreement shall be a discretionary, legislative act and an exercise of the city's police power and contract authority. (Ord. No. 1452, 9-26-2008) City of Arlington Council Agenda Bill Item: NB #1 Attachment F COUNCIL MEETING DATE: September 17, 2018 SUBJECT: Acceptance of real property for right of way purposes ATTACHMENTS: Legal description, including exhibit map with areas highlighted depicting the proposed deeded property from Villas at Arlington LLC. DEPARTMENT OF ORIGIN Community and Economic Development – Marc Hayes, Director (360) 403‐3457 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Acceptance of a strip of real property on Smokey Point Boulevard, as described in Exhibit A‐1 and 31st Avenue NE, as described in Exhibit A‐2 for the purpose of widening and improving the existing roadway. HISTORY: New development typically is required to dedicate right of way through the Land Use process, pursuant to AMC 20.56.170. The Council needs to accept the dedication of right of way. ALTERNATIVES: Remand back to staff for additional information. RECOMMENDED MOTION: I move to accept the dedication of the described real properties as right of way for the purposes of roadway widening and improvement. ,- EXHIBIT A-1 THAT PORTION OF LOT I OF SNOHOMISH COUNTY SHORT PLAT NUMBER 449(10-79), AS RECORDED UNDER RECORDING NUMBER 7910150269, RECORDS OF SNOHOMISH COUNTY AUDITOR, REING PORTIONS OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 20, TOWNSHIP 31 NORTH, RANGE 5 EAST, W.M., IN SNOHOMISH COUNTY, WASHINGTON. EXCEPT THAT PORTION, IF ANY, CONVEYED TO SNOHOMISH COUNTY BY DEED RECORDED UNDER AUDITORS FILE NUMBER 7911160309, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER THEREOF; THENCE S88 °46'15"W ALONG THE NORTH LINE THEREOF, A DISTANCE OF 22.19 FEET; THENCE 526 °54' I 8"E, 28.64 FEET; THENCE ON A CURVE TO THE RIGHT, HAVING A RADIUS OF 894.93, A DELTA OF 10 °42'07" AND AN ARC LENGTH OF 167 .16 FEET TO THE SOUTH LINE THEREOF; THENCE N88 °45'58"E ALONG THE SOUTH LINE THEREOF, 20.69 FEET TO THE WEST RIGHT OF WAY OF SMOKEY POINT BOULEY ARD; THENCE ON A CURVE TO THE LEFT ALONG THE WEST RIGHT OF WAY OF SMOKEY POINT BOULEY ARD, HAVING A RADIUS OF 914.93, A DELTA O F 11 °02'1 I" AND AN ARC LENGTH OF 176.24 FEET; THENCE N26 °54' 18"W ALONG THE WEST RIGHT OF WAY OF SMOKEY POINT BOULEY ARD, 19.02 FEET TO THE POINT OF BEGINNING. \ LOT! N26"54'18"W 19.02' N88"46'15"E 22.19' N26"54'18"W 28.64' PARCEL A EXISTING LOT LINE TO BE ELIMINATED PARCEL B ALLIED LAND SURVEYING, INC. 17928 Bothell-Everett Hwy Unit-A, Bothell, Wa. 98012 PHONE: ( 425) 482-0223 \ N88"45'58"E20.69' \ !-009 EXHIBIT B-1 \ \ \ DWN BY MRW DATE 3-27-18 SCALE 1 "= 50' SHEET 1 OF 1 EXHIBIT A-2 THE WEST I 0.5 FEET OF LOT 3 OF SNOHOMISH COUNTY SHORT PLAT NUMBER 449(10-79), AS RECORDED UNDER RECORDING NUMBER 7910150269, RECORDS OF SNOHOMISH COUNTY AUDITOR, BEING PORTIONS OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 20, TOWNSHIP 31 NORTH, RANGE 5 EAST, W.M., IN SNOHOMISH COUNTY WASHINGTON. LOT 18 LOT 12 LOT 8 � l�O T5 LOT 10 LOT 9 � I l---------i f---------; ""-'-< � 1 20 20 SMOKEY POINT ESTATES Q z LOT JJ LOT 7 Z LOT 6 i I \ LOT 17 I i � : I : ·n/ LOT 9 -·, r�i I ,_,..;I>I � �----------<� N: I LOTB � �I �NI /��, I 8/lo TRACT 997 N89°15'24"E 10.50' N '--------t� PARCEL NUMBER 31052000104100 PARCEL B LOT 7 I 1�1 RI -EXISTING LOT LINE TO BE ELIMINATED 181 al ['-INGRESS, EGRESS AND UTILITIES EASEMENT RECORDING NO.: LOT 6 5s I I I I .NE I LOT! -, I I I I I I I 'I ALLIED LAND SURVEYING, INC. 17928 Bothell-Everett Hwy Unit-A, Bothell, Wa. 98012 PHONE: ( 425) 482-0223 I 7806150257 I 10.5' DEDICATION I I I PARCEL NUMBER 31052000104200 N88 °45'58"E 10.50' EXHIBITB-2 N s DWN BY MRW DATE 3-27-18 SCALE 1 "= 1 00' SHEET 1 OF 1 Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied,including but not limited to warranties of suitability for a particular purpose or use. Map data arecompiled from a variety of sources which may contain errors and users who rely upon the information doso at their own risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for anyand all liability of any nature arising out of or resulting from the lack of accuracy or correctness of thedata, or the use of the data presented in the maps. Exhibit AVillas ROW Dedication ± City of Arlington Date: File: Cartographer: Scale:VillasAtArl8.5x11_18 7/16/2018 akc 1 inch = 200 feet Parcels ROW Dedication (proposed) 10.5' ROW Dedication 20' ROW Dedication 187THPL NE 184THPL NE184THPL NE 185THPL NE 183RDPL NE 32ND AVE NE 185THPLNE 183RD PL NE 186TH PL NE 35TH AVE NE 31ST AVE NE SMOKEY POINT BLVD City of Arlington Council Agenda Bill Item: NB #2 Attachment G COUNCIL MEETING DATE: September 17, 2018 SUBJECT: Professional Services Agreement‐ SAFEbuilt Washington, LLC. ATTACHMENTS: Current professional services agreement, proposed professional services agreement, example of project fee breakout DEPARTMENT OF ORIGIN Community & Economic Development – Marc Hayes, Director (360) 403‐3457 EXPENDITURES REQUESTED: Premised upon number of projects BUDGET CATEGORY: Building Consultant BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Professional Service Agreement to provide for plan review, building inspection, code official services and project documentation/file structure. The rate for these services is 70% of the combined building permit fee and plan review fee as established by municipal ordinance. HISTORY: Community & Economic Development currently has a professional services agreement (PSA) with SAFEbuilt Washington, LLC that was approved in 2017. It quickly became apparent that with the unprecedented development activity, the large projects that Arlington is incurring and the lack of available personnel to conduct this type of work, a revised PSA with SAFEbuilt was required to address the numerous inspection and review hours required to keep pace with the activity. Arlington and SAFEbuilt came to an agreement that their services would be reduced to 70% of the permit and review fees, from the current 75% and the hourly inspection fee of $100.00 would be incorporated into the 70%, guaranteeing Arlington would retain 30% of any project SAFEbuilt administered. This places the project responsibility in SAFEbuilt hands to review, inspect, document and create a project file, essentially from “cradle to grave”. Arlington will continue to review and inspect smaller projects such as single family residences, tenant improvements, re‐models, etc. at 100%. ALTERNATIVES: Approve or remand back to staff for additional information. RECOMMENDED MOTION: I move to approve the updated Professional Service Agreement with SAFEbuilt Washington, LLC. Page 1 of 8      PROFESSIONAL SERVICES AGREEMENT  BETWEEN CITY OF ARLINGTON, WASHINGTON  AND SAFEbuilt WASHINGTON, LLC    This Professional Services Agreement (“Agreement”) is made and entered into by and between City of Arlington,  Washington, (“Municipality”) and SAFEbuilt Washington, LLC, (“Consultant”).  Municipality and Consultant shall  be jointly referred to as “Parties”.       RECITALS  WHEREAS, Municipality is seeking a consultant to perform the services listed in Exhibit A – List of Services  and Fee Schedule, (“Services”); and       WHEREAS, Consultant is ready, willing, and able to perform Services.    NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged,  Municipality and Consultant agree as follows:    1. SCOPE OF SERVICES  Consultant will provide Services to Municipality using qualified professionals.  Consultant will perform Services  in  accordance  with  State  adopted  codes  and  all  applicable  amendments  and  ordinances  adopted  by  Municipality.  The  professionals  employed  by  Consultant  will  maintain  current  certifications,  certificates,  licenses for Services that they provide to Municipality.  Consultant is not obligated to perform services beyond  what is contemplated by this Agreement.  This is a project support agreement that will include both plan  review and inspections in accordance with Exhibit A‐List of Services and Fee Schedule.    2. CHANGES TO SCOPE OF SERVICES  Any changes to Services between Municipality and Consultant shall be made in writing that shall specifically  designate  any  changes  in  Service  levels  and  compensation  for  Services.    Both  Parties  shall  determine  a  mutually agreed upon solution to alter services levels and a transitional timeframe that is mutually beneficial  to both Parties.  No changes shall be binding absent a written Agreement or Agreement Amendment executed  by both Parties.    3. FEE STRUCTURE   In consideration of Consultant providing services, Municipality shall pay Consultant for Services performed in  accordance with Exhibit A – List of Services and Fee Schedule.      4. INVOICE & PAYMENT STRUCTURE  Consultant will invoice Municipality on a monthly basis and provide all necessary supporting documentation.   All payments are due to Consultant within 30 days of Consultant’s invoice date.  Payments owed to Consultant  but not made within sixty (60) days of invoice date shall bear simple interest at the rate of one and one‐half  percent (1.5%) per month.  If payment is not received within ninety (90) days of invoice date, Services will be  discontinued until all invoices and interest are paid in full.  Municipality may request, and Consultant shall  provide,  additional  information  before  approving  the  invoice.  When  additional  information  is  requested  Municipality will  identify  specific  disputed  item(s)  and  give  specific  reasons  for  any  request.  Undisputed  portions of any invoice shall be due within 30 days of Consultants invoice date, if additional information is  requested, Municipality will submit payment within thirty (30) days of resolution of the dispute.     5. TERM   This Agreement shall be effective on the date it is fully executed by both Parties.  The initial term of this  Agreement shall be sixty (60) months, subsequently, Agreement shall automatically renew for a twelve (12)  month term; unless prior notification is delivered to either Party thirty (30) days in advance of the renewal  date of this Agreement.  In absence of written documentation, this Agreement shall remain in effect through  the latter of (i) sixty (60) days after project completion and (ii) Consultant’s receipt of final payment for Service.       Page 2 of 8        6. TERMINATION  Either party may terminate this Agreement, or any part of this Agreement upon ninety (90) days written  notice, with or without cause and with no penalty or additional cost beyond the rates stated in this Agreement.   In case of such termination, Consultant shall be entitled to receive payment for work completed up to and  including the date of termination within thirty (30) days of the termination.      All structures that have been permitted, a fee collected, and not yet expired at the time of termination may  be completed through final inspection by Consultant if approved by Municipality.  Consultant’s obligation is  met upon completion of final inspection or permit expiration, provided that the time period to reach such  completion and finalization does not exceed ninety (90) days.  Alternately, Municipality may exercise the  option to negotiate a refund for permits where a fee has been collected but inspections have not been  completed.  The refund will be prorated according to percent of completed construction as determined by  Consultant and mutually agreed upon by all Parties.  No refund will be given for completed work.    7. FISCAL NON‐APPROPRIATION CLAUSE  Financial obligations of Municipality payable after the current fiscal year are contingent upon funds for that  purpose  being  appropriated,  budgeted,  and  otherwise  made  available  in  accordance  with  the  rules,  regulations, and resolutions of Municipality, and other applicable law.  Upon the failure to appropriate such  funds, this Agreement shall be terminated.    8. MUNICIPALITY OBLIGATIONS  Municipality  shall  timely  provide  all  data  information,  plans, specifications  and  other  documentation  reasonably required by Consultant to perform Services.  Municipality grants Consultant full privilege, non‐ exclusive, non‐transferable license to use all such materials as reasonably required to perform Service.     9. PERFORMANCE STANDARDS  Consultant shall perform the Services using that degree of care, skill, and professionalism ordinarily exercised  under similar circumstances by members of the same profession practicing or performing the substantially  same  or  similar  services.    Consultant  represents  to  Municipality  that  Consultant  retains  employees  that  possess the skills, knowledge, and abilities to competently, timely, and professionally perform Services in  accordance with this Agreement.  Municipality’s sole remedy and Consultant’s sole obligation in the event of  failure to perform Services in accordance with the terms of this Section shall be re‐performance of the services  by Consultant.    10. INDEMNIFICATION  To the fullest extent permitted by law, Consultant shall defend, indemnify, and hold harmless Municipality, its  elected and appointed officials, employees and volunteers and others working on behalf of Municipality, from  and against any and all third‐party claims, demands, suits, costs (including reasonable legal costs), expenses,  and liabilities  (“Claims”) alleging personal injury, including bodily injury or death, and/or property damage,  but only to the extent that any such Claims are caused by the negligence of, or material breach of any  obligation  under  this  Agreement  by,  Consultant  or  any  officer, employee,  representative,  or  agent  of  Consultant.  Consultant shall have no obligations under this Section to the extent that any Claim arises as a  result of Consultants compliance with Municipal law, ordinances, rules, regulations, resolution, executive  orders or other instructions received from Municipality.      To the fullest extent permitted by law and without waiver of sovereign immunity, Municipality shall defend,  indemnify,  and  hold  harmless  Consultant,  its  officers,  employees,  representatives,  and  agents,  from and  against any and all Claims alleging personal injury, including bodily injury or death, and/or property damage,  but only to the extent that such Claims are caused by (a) the negligence of, or material breach of any obligation  under this Agreement by, Municipality or any officer, employee, representative, or agent of Municipality or  (b) Consultant’s compliance with Municipal law, ordinances, rules, regulations, resolutions, executive orders  Page 3 of 8      or other instructions received from Municipality.  If either Party becomes aware of any incident likely to give  rise to a Claim under the above indemnities, it shall notify the other and both Parties shall cooperate fully in  investigating the incident.    11. ASSIGNMENT   Neither party shall assign all or part of its rights, duties, obligations, responsibilities, nor benefits set forth in  this  Agreement  to  another  entity  without  the  written  approval  of  both  Parties;  consent  shall  not  be  unreasonably withheld.  Consultant is permitted to subcontract portions of Services to its parent or sister  companies without notice to Municipality and to other third parties provided that Consultant give Municipality  prior written notice of the persons or entities with which Consultant has subcontracted.  Consultant remains  responsible for any subcontractor’s performance or failure to perform.  Subcontractors will be subject to the  same performance criteria expected of Consultant.  Performances clauses will be included in agreements with  all subcontractors to assure quality levels and agreed upon schedules are met.    12. INSURANCE  A. Consultant agrees during the term of this Agreement to procure and maintain, at its own cost, a  policy or policies of insurance sufficient to insure against all liability, claims, demands, and other  obligations assumed by Consultant pursuant to this Agreement.  Such insurance shall be in addition  to any other insurance requirements imposed by law.     B. At  a  minimum,  Consultant  shall  procure  and  maintain,  and  shall cause  any  subcontractor  of  Consultant to procure and maintain, the minimum insurance coverages listed below.  Such coverages  shall be procured and maintained with forms and insurers acceptable to Municipality.  In the case of  any claims‐made policy, the necessary retroactive dates and extended reporting periods shall be  procured to maintain such continuous coverage.  C. Worker's compensation insurance to cover obligations imposed by applicable law for any employee  engaged in the performance of work under this Agreement, and Employer's Liability insurance with  minimum limits of one million dollars ($1,000,000) bodily injury each accident, one million dollars  ($1,000,000) bodily injury by disease – policy limit, and one million dollars ($1,000,000) bodily injury  by  disease  –  each  employee.    Worker’s  compensation  coverage  in “monopolistic”  states  is  administered by the individual state and coverage is not provided by private insurers.  Individual  states operate a state administered fund of workers compensation insurance which set coverage  limits and rates.    D. Commercial general liability insurance with minimum combined single limits of one million dollars  ($1,000,000) each occurrence and two million dollars ($2,000,000) general aggregate.  The policy  shall be applicable to all premises and operations.  The policy shall include coverage for bodily injury,  broad form property damage, personal injury (including coverage for contractual and employee  acts),  blanket  contractual,  independent  Consultant’s,  and  products.    The  policy  shall  contain  a  severability of interest provision and shall be endorsed to include Municipality and Municipality’s  officers, employees, and consultants as additional insureds.    E. Professional liability insurance with minimum limits of five million dollars ($5,000,000) each claim  and five million dollars ($5,000,000) general aggregate.  F. Automobile Liability: If performance of this Agreement requires use of motor vehicles licensed for  highway use, Automobile Liability Coverage is required that  shall cover all owned, non‐owned, and  hired automobiles with a limit of not less than $1,000,000 combined single limit each accident.  G. Municipality shall be named as an additional insured on Consultant’s insurance coverage  H. Prior to commencement of Services, Consultant shall submit certificates of insurance acceptable to  Municipality.    13. INDEPENDENT CONTRACTOR  Consultant is an independent contractor, and neither Consultant, nor any employee or agent thereof, shall be  deemed  for  any  reason  to  be  an  employee  or  agent  of  Municipality.    As  Consultant  is  an  independent  contractor, Municipality shall have no liability or responsibility for any direct payment of any salaries, wages,  Page 4 of 8      payroll taxes, or any and all other forms or types of compensation or benefits to any personnel performing  services for Municipality under this Agreement. Consultant shall be solely responsible for all compensation,  benefits, insurance and employment‐related rights of any person providing Services hereunder during the  course of or arising or accruing as a result of any employment, whether past or present, with Consultant, as  well as all legal costs including attorney’s fees incurred in the defense of any conflict or legal action resulting  from such employment or related to the corporate amenities of such employment.      14. THIRD PARTY RELIANCE  This Agreement is intended for the mutual benefit of Parties hereto and no third‐party rights are intended or  implied.    15. OWNERSHIP OF DOCUMENTS  Municipality shall retain ownership of all work product and deliverables created by Consultant pursuant to  this Agreement.  All records, documents, notes, data and other materials required for or resulting from the  performance  of  Services  hereunder  shall  not  be  used  by  Consultant  for  any  purpose  other  than  the  performance  of  Services  hereunder  without  the  express  prior  written  consent  of  Municipality.    All  such  records, documents, notes, data and other materials shall become the exclusive property of Municipality  when Consultant has been compensated for the same as set forth herein, and Municipality shall thereafter  retain sole and exclusive rights to receive and use such materials in such manner and for such purposes as  determined by it.  If this Agreement expires or is terminated for any reason, all records, documents, notes,  data and other materials maintained or stored in Consultant’s secure proprietary software pertaining to  Municipality will be exported into a CSV file and become property of Municipality.  Notwithstanding the  preceding, Consultant shall own all rights and title to any Consultant provided software and any improvements  or derivative works thereof.    Upon reasonable prior written notice, Municipality and its duly authorized representatives shall have access  to  any  books,  documents,  papers  and  records  of  Consultant  that are  related  to  this  Agreement  for  the  purposes of audit or examination, other than Consultant’s financial records, and may make excerpts and  transcriptions of the same at the cost and expense of Municipality.    16. CONFIDENTIALITY  Consultant  shall  not  disclose,  directly  or  indirectly,  any  confidential  information  or  trade  secrets  of  Municipality without the prior written consent of Municipality or pursuant to a lawful court order directing  such disclosure.      17. CONSULTANT PERSONNEL  Consultant  shall  employ  a  sufficient  number  of  experienced  and knowledgeable  employees  to  perform  Services in a timely, polite, courteous and prompt manner.    Consultant shall determine appropriate staffing  levels and shall promptly inform Municipality of any reasonably anticipated or known employment‐related  actions which may affect the performance of Services.  Additional staffing resources shall be made available  to Municipality when assigned employee(s) is unavailable.     18. DISCRIMINATION & ADA COMPLIANCE    Consultant will not discriminate against any employee or applicant for employment because of race, color,  religion, age, sex, disability, national origin or any other category protected by applicable federal or state law.   Such action shall include but not be limited to the following:  employment, upgrading, demotion or transfer,  recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation,  and selection for training, including apprenticeship.  Consultant agrees to post in conspicuous places, available  to employees and applicants for employment, notice to be provided by an agency of the federal government,  setting  forth  the  provisions  of  Equal  Opportunity  laws.    Consultant  shall  comply  with  the  appropriate  provisions of the Americans with Disabilities Act (the “ADA”), as enacted and as from time to time amended,  Page 5 of 8      and any other applicable federal regulations.  A signed certificate confirming compliance with the ADA may  be requested by Municipality at any time during the term of this Agreement.    19. PROHIBITION AGAINST EMPLOYING ILLEGAL ALIENS:    Consultant is registered with and is authorized to use and uses the federal work authorization program  commonly known as E‐Verify.  Consultant shall not knowingly employ or contract with an illegal alien to  perform work under this Agreement and will verify immigration status to confirm employment eligibility.   Consultant shall not enter into an agreement with a subcontractor that fails to certify to Consultant that the  subcontractor  shall  not  knowingly  employ  or  contract  with  an  illegal  alien  to  perform  work  under  this  Agreement.    Consultant  is  prohibited  from  using  the  E‐Verify  program  procedures  to  undertake  pre‐ employment screening of job applicants while this Agreement is being performed.    20. SOLICITATION/HIRING OF CONSULTANT’S EMPLOYEES  During the term of this Agreement and for one year thereafter, Municipality shall not solicit, recruit or hire,  or attempt to solicit, recruit or hire, any employee or former employee of Consultant who provided services  to Municipality pursuant to this Agreement (“Service Providers”), or who interacted with Municipality in  connection with the provision of such services (including but not limited to supervisors or managers of Service  Providers,  customer  relations  personnel,  accounting  personnel, and  other  support  personnel  of  Consultant).  Parties agree that this provision is reasonable and necessary in order to preserve and protect  Consultant’s trade secrets and other confidential information, its investment in the training of its employees,  the stability of its workforce, and its ability to provide competitive building department programs in this  market.  If any provision of this section is found by a court or arbitrator to be overly broad, unreasonable in  scope or otherwise unenforceable, Parties agree that such court or arbitrator shall modify such provision to  the minimum extent necessary to render this section enforceable.  In the event that Municipality hires any  such employee during the specified period, Municipality shall pay to Consultant a placement fee equal to 25%  of the employee’s annual salary including bonus.    21. NOTICES   Any notice under this Agreement shall be in writing and shall be deemed sufficient when presented in person,  or sent, pre‐paid, first class United States Mail, or delivered by electronic mail to the following addresses:    If to Municipality:  If to Consultant: Marc Hayes, Community & Economic Dev. Director City of Arlington  18204 59th Avenue NE  Arlington, WA  98223  Email:  mhayes@arlingtonwa.gov     Thomas P. Wilkas, CFO  SAFEbuilt, LLC  3755 Precision Drive, Suite 140  Loveland, CO  80538  Email:  twilkas@safebuilt.com     22. FORCE MAJEURE  Any delay or nonperformance of any provision of this Agreement by either Party (with the exception of  payment  obligations)  which  is  caused  by  events  beyond  the  reasonable  control  of  such  party,  shall  not  constitute a breach of this Agreement, and the time for performance of such provision, if any, shall be deemed  to be extended for a period equal to the duration of the conditions preventing such performance.    23. DISPUTE RESOLUTION  In the event a dispute arises out of or relates to this Agreement, or the breach thereof, and if said dispute  cannot be settled through negotiation, Parties agree first to try in good faith to settle the dispute by mediation,  before resorting to arbitration, litigation, or some other dispute resolution procedure.  The cost thereof shall  be borne equally by each Party.    24. ATTORNEY’S FEES  Page 6 of 8      In the event of dispute resolution or litigation to enforce any of the terms herein, each Party shall pay all its  own costs and attorney’s fees.    25. AUTHORITY TO EXECUTE  The person or persons executing this Agreement represent and warrant that they  are fully authorized to  sign and so execute this Agreement and to bind their respective entities to the performance of its  obligations hereunder.    26. GOVERNING LAW AND VENUE  This Agreement shall be construed under and governed by the laws of the State of Washington and all services  to be provided will be provided in accordance with applicable federal, state and local law, without regard to  its conflict of laws provisions.    27. COUNTERPARTS  This Agreement and any amendments may be executed in one or more counterparts, each of which shall be  deemed an original, but all of which shall constitute one and the same instrument.  For purposes of executing  this Agreement, scanned signatures shall be as valid as the original.    28. WAIVER  Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision.  Waiver of  any right or power arising out of this Agreement shall not be deemed waiver of any other right or power.    29. ENTIRE AGREEMENT  This Agreement, along with attached exhibits, constitutes the complete, entire and final agreement of the  Parties  hereto  with  respect  to  the  subject  matter  hereof,  and  shall  supersede  any  and  all  previous  communications,  representations,  whether  oral  or  written,  with respect  to  the  subject  matter  hereof.   Invalidation of any of the provisions of this Agreement or any paragraph sentence, clause, phrase, or word  herein or the application thereof in any given circumstance shall not affect the validity of any other provision  of this Agreement.    IN WITNESS HEREOF, the undersigned have caused this Agreement to be executed in their respective names on  the dates hereinafter enumerated.    City of Arlington, Washington          SAFEbuilt Washington, LLC     _______________________________ ______________________________ Signature Signature Name: _________________________ Name: _________________________ Title: ____________________________ Title: ___________________________ Date: _________/_________/_________ Date: _________/_________/________ Page 7 of 8      EXHIBIT A – LIST OF SERVICES AND FEE SCHEDULE    1. PROJECT SUPPORT LIST OF SERVICES  Consultant will provide code compliant plan review and inspection services for projects as identified by City.    Building, Plumbing, and Mechanical Inspection Services    Consultant utilizes an educational, informative approach to improve the customer’s experience.    Perform consistent code compliant inspections to determine that construction complies with  approved plans and/or applicable codes and ordinances   Meet or exceed agreed upon performance metrics regarding inspections   Provide onsite inspection consultations to citizens and contractors while performing inspections   Return calls and emails from permit holders in reference to code and inspection concerns   Identify and document any areas of non‐compliance    Leave a copy of the inspection ticket and discuss inspection results with site personnel    Plan Review Services   Provide plan review services electronically or in the traditional paper format   Review all plans, ensuring they meet adopted building codes and local amendments and/or  ordinances   Determine type of construction, use and occupancy classification using certified plans examiners   Be available for pre‐submittal meetings by appointment   Coordinate plan review tracking, reporting, and interaction with applicable departments   Provide feedback to keep plan review process on schedule   Interpret legal requirements and recommend compliance procedures as well as address any issues  by documented comment and correction notices   Return a set of finalized plans and all supporting documentation   Provide review of plan revisions and remain available to applicant after the review is complete    Reporting Services     Consultant  will  work  with  Municipality  to  develop  an  acceptable  reporting  schedule  and  format  that  is  mutually agreeable.  2. MUNICIPAL OBLIGATIONS   All fees will be collected, and permits issued by Municipality   Municipality shall provide Consultant with a list of requested inspections and supporting documents   Municipality will intake permits, plans and related documents for pick up by Consultant and/or submit  to Consultant electronically   Municipality will provide zoning administration for projects assigned to Consultant      Page 8 of 8      3. TIME OF PERFORMANCE  Services will be performed during normal business hours excluding Municipal holidays.    Inspectors will be dispatched on an as‐needed basis   Consultants representative(s) will be available by cell phone and email    Deliverables       INSPECTION SERVICES  Perform inspections received from the Municipality prior to 4:00 pm the next  business day  TWO HOUR INSPECTION  WINDOW  Provide a two‐hour window of time that the permit holder can expect to have  their inspection performed – Upon request only  PRE‐SUBMITTAL MEETINGS  Provide pre‐submittal meetings to applicants by appointment  PLAN REVIEW  TURNAROUND TIMES  Provide comments within the following timeframes:  Day 1 = first full business day after receipt of plans and all supporting documents  Project Type:   Large commercial within  First Comments  20 business days  Second Comments  10 business days or less    4. FEE SCHEDULE   Municipality will promptly notify Consultant of any revisions or amendments to Municipal Fee Schedule   Municipality will forward a copy of revised or amended Fee Schedule to Consultant   Consultant fees for Services provided pursuant to this Agreement will be as follows:    Project Support Service Fee Schedule: Plan Review & Inspection   (Building, Plumbing, Mechanical Codes) 70% of the combined Building Permit Fee & Plan Review  Fee stated in the Municipal fee schedule as established  by ordinance Re‐Inspection   Weekends / After Hours Inspection    Fire Code Plan Review and Inspection $150.00 per hour – one (1) hour minimum   5. INVOICE AND PAYMENT STRUCTURE  Consultant will invoice the Municipality and provide all necessary supporting documentation.   Full plan review fee invoiced after first round plan review comments sent to City and/or applicant    40% invoiced when permit has been issued   25% invoiced three (3) months after permit issuance   25% invoiced six (6) months after permit issuance or at end of project whichever is sooner   Remaining 10% invoiced within thirty (30) days after final inspection is completed      TOTALS  31st Street 3,999,954.33$    29,572.56$         19,563.16$           19,222.16$           Dantrawl 3,560,191.00$    21,622.90$         21,652.40$           14,054.89$           Park Self Storage 2,987,762.00$    29,688.69$         19,563.16$           19,297.65$           Pilot 2,000,000.00$    15,755.46$         19,563.16$           10,241.05$           Smokey Point 24,659,155.00$  132,814.63$       19,563.16$           86,329.51$           The Villas 36,514,871.94$  253,603.54$       254,731.04$         164,842.30$         TOTALS 73,721,934.27$  483,057.78$      354,636.08$         313,987.56$         Total Valuation  Building Permit  Fee   Total Due at  Permit Issuance  Permit Review  FeeProject Pilot: $6,530.76 & paid for plan reivew in Febuary 2018.  Remaining balance owed $11,666.80. To be paid per  project support percentages within project support  contract. Smokey Point: Billing currently as project not submitted  for review at this time 5/10/2018. Project support fees to  be paid per project support percentages within project  support contract. Villa's:  $115,389.61 & paid for plan reivew in April 2018.  Remaining balance owed $177,522.48. To be paid per  project support percentages within project support  contract. 31st ST: $11,669.01 & paid for plan reivew in Febuary  2018. Remaining balance owed $22,487.30. To be paid per  project support percentages within project support  contract. Dantrawl: $10,541.17 & paid for plan reivew in Febuary  2018. Remaining balance owed $14,433.28. To be paid per  project support percentages within project support  contract. Park Street: $14,473.27 & paid for plan reivew in March  2018. Remaining balance owed $19,817.17. To be paid per  project support percentages within project support  contract. SAFEbuilt Arlington Retains 70% Project Support  30% Project Support  48,794.72$          70% 34,156.31$          30%14,638.42$           35,677.79$          70% 24,974.45$          30%10,703.34$           48,986.34$          70% 34,290.44$          30%14,695.90$           25,996.51$          70% 18,197.56$          30%7,798.95$             219,144.14$        70% 153,400.90$       30%65,743.24$           418,445.85$        70% 292,912.09$       30%125,533.75$        797,045.34$       70% 557,931.74$       30% 239,113.60$         Building & Plan  Review