HomeMy WebLinkAbout07-16-18 Council Meeting
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Kristin
APPROVAL OF THE AGENDA
Mayor Pro Tem Marilyn Oertle
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Marilyn Oertle
1. Minutes of the July 2 and July 9, 2018 Council Meetings ATTACHMENT A
2. Accounts Payable
PUBLIC HEARING
NEW BUSINESS
1. Department of Ecology 2017‐2019 Recycle Grant Agreement ATTACHMENT B
Staff Presentation: Kris Wallace
Council Liaison: Josh Roundy
2. 2018 Airport Seal Coat Project ATTACHMENT C
Staff Presentation: Dave Ryan
Council Liaison: Jan Schuette/Jesica Stickles
DISCUSSION ITEMS
INFORMATION
Arlington City Council Meeting
Monday, July 16, 2018 at 7:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Barb Tolbert
DRAFT
Page 1 of 6
Council Chambers
110 East Third St
July 2, 2018
Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Joshua Roundy,
Sue Weiss, Jesica Stickles, and Marilyn Oertle.
Council Members Absent: None.
City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Kristin Garcia, Sheri
Amundson, Jonathan Ventura, James Trefry, Marc Hayes, Dan Cone, Dave Kraski, Drew
Shannon, Linda Taylor, Rory Bolter, Seth Kinney, Ken Thomas, Chris Perisho, Alex Donchez,
Chris Peterson, Joe Wakefield, Jason Brisson, and City Attorney Steve Peiffle.
Also known to be present: Maxine Jenft, Rich Senff, Nathan Senff, Sid Logan, Heather
Logan, Terry Marsh, Neil Knutson, Karla Lowe, John Meno, Holly Sloan‐Buchanan, Jim
Rankin, Doug Schmidt, Craig Christianson, Keith Strotz, Barry Casteel, Phil Lane, Doug
Buell, Karen Morse, Cristy Brubaker, Sarah Arney, Randy Tendering, Tim Dean, Jackson
Dean, Lindsay Dunn, and Ron Swirtz.
Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance
followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Marilyn Oertle moved to approve the agenda. Councilmember Debora
Nelson seconded the motion, which passed with a unanimous vote.
INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS
None.
PROCLAMATIONS
None.
PUBLIC COMMENT
There was no one in the audience who wished to speak.
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting July 2, 2018
Page 2 of 6
CONSENT AGENDA
Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve
the Consent Agenda which was unanimously carried to approve the following Consent
Agenda items:
1. Minutes of the June 18 and June 25, 2018 Council Meetings and June 25, 2018 Work
Session
2. Accounts Payable
EFT Payments and Claims Checks #93990 through #94237 dated June 19, 2018
through July 2, 2018 in the amount of $757,718.30.
3. Award of Apparent Low Bid for Haller Park Splash Pad
PUBLIC HEARING
Ordinances adopting Ambulance Utility Fee
City Attorney Steve Peiffle briefly explained the Public Hearing process and administered
the oath for testifying at the Public Hearing to all present.
With the use of a PowerPoint presentation, City Administrator Paul Ellis presented the
proposed Ambulance Utility Fee, which is a $15 per month per billable unit charge on
businesses’ and residents’ unified utility bill to sustainably fund the City’s EMS services.
The Public Hearing was opened at 7:27 p.m.
Scott Bigger, 17612 Topper Court, stated that he had concerns on the proposed ambulance
utility fee and that charges should be assessed on those that use the system. He inquired
why the city does not use volunteers in the fire department. He suggested getting out of the
EMS business entirely and contract for the service.
Rich Senff, 20922 66th Avenue NE, stated that the research done by the staff and council is
useless and a waste of time. The Mayor stated at the State of the City presentation that the
city’s revenues are fine and then the city introduces the ambulance utility fee. He noted that
he will pay twice for this as a homeowner and a business owner. He opposes the fee. He
believes the introduction of the fee is premature and the City should get the outlying
districts to pay their fair share of the costs of the EMS service and they should also pay back
what they owe.
John Meno, 20217 Old Burn Road, stated that he will also pay the fee twice as a homeowner
and a business owner. He recognizes that we all need to pay our share of the system, he
trusts that the council has done their homework, and supports the fee.
George Spencer, 18112 Woodbine Drive, stated that he is for public safety, but he believes
the Council should not be making this decision. He requested the Council ask the voters to
raise the EMS levy instead of adopting the ambulance utility and the fee. He feels that the
adoption of the utility and the fee has the appearance of slipping a fee through.
Minutes of the City of Arlington City Council Meeting July 2, 2018
Page 3 of 6
Melissa Molthan, 8128 Vista Drive, stated she opposes the ambulance utility and fee and
believes the citizens should vote on the matter. She also commented that the rate is steep
for those hurting in our community.
Olympia Zuniga, 6601 206th Place NE, stated that she pays her taxes and insurance and she
should not have to pay more for EMS service. She believes the rate will impact working
families and not those that currently use the system. She suggested the city explore
increasing taxes on those that buy and sell marijuana and alcohol.
Darrel Wilson, 3617 186th Place NE #B, noted he is a retired firefighter from Los Angeles.
He believes the city should do what Los Angeles does and use a private ambulance service
to do transports. He suggested that the fire department should use smaller equipment for
the size of town we are.
Barbara Larson, 4125 189th Place NE, stated that she is concerned that residents will
become homeless if all governments continue to increase costs on the taxpayers. She asked
the Council to rethink the ambulance utility fee and send it to a vote. She feels the fee will
be too much on the elderly and those on fixed income.
Holly Sloan‐Buchanan, 237 S. MacLeod, remarked that she is also on a fixed income. She
looked at her utility bills since 2010 and noticed that the total increase in her bill has been
just $16 during this time. She is concerned about the delay in responding to calls and the
constant mandatory overtime worked by the Arlington police. She believes this is a small
price to pay for the high level of service we receive.
Randy Tendering, 212 W. Jensen, inquired if residents in Smokey Point will pay the
proposed ambulance utility fee and how they would be billed.
Andrew Shannon, IAFF Local No. 3728 representing Arlington Professional Firefighters,
stated that Arlington public safety departments have the lowest staff counts in the county
and he is concerned about the increase in high density growth and call volume. The Local
would like to see new firefighters hired from the general fund dollars that are freed up
from day one and not wait until year three. The Local supports the fee in concept, but not in
execution.
Mark DuBois, 17625 St. Andrews Court, requested that the Council put the matter to a vote.
He stated that he supports our police and fire departments but wishes the City Council
would provide him with the choice.
Andy Henderson, 19126 46th Avenue NE, stated he supports the City’s police and fire
departments. He would also like to see the matter go to the ballot for a vote.
Ron Swirtz, 207 N. Gifford, stated he is opposed to the fee. He believes that it should be a
voted levy and not a fee approved by the Council. He was concerned of the timing of the
public hearing, being so close to the July 4th holiday. He also believes the current rates for
the city’s utilities are too high.
Minutes of the City of Arlington City Council Meeting July 2, 2018
Page 4 of 6
Adam Ankenman, 305 E. Maple Street, stated that he had a number of questions regarding
the ambulance utility fee: Will the city council respond to the questions asked at the
hearing? What is more important to fund in the general fund? Where did the money go
from the levy lid lift that was passed by the voters? Did the City take into account new
growth? Does the proposed fee apply to areas outside of city limits that receive EMS
services from the city? He suggested the city council reconsider its prior action to waive
secondary hook‐up fees for accessory dwelling units and put these funds in the general
fund to offset the gap in funding. He also inquired about how the funds would be accounted
for or would they be comingled in the General Fund. He requested the Council put the
matter to a vote of the citizens.
Phil Lane, 18016 Greywalls Drive, stated that the ambulance utility fee should be put before
the voters and should not appear on a utility bill. He inquired about the low‐income senior
discount and was concerned about those seniors in the community that are living close to
the poverty line.
Vicki Hadley, PO Box 382, Silvana, inquired about other cities like Covington, Maple Valley,
and Lake Stevens that have EMS service and do not have an ambulance utility fee. She
suggested that the city consider raising the sales tax on soda or sweets or some other
mechanism to fund the gap.
Al Mattus, 7725 Kestrel Court, stated that he did not know that an ambulance service could
be a utility. He requested that Council provide the voters the opportunity to choose. He
inquired if the city had published the prior studies mentioned in Mr. Ellis’ PowerPoint
presentation.
Debi Spencer, 18112 Woodbine Drive, remarked that she sent a letter via email to the
council explaining her concerns. She asked the Council to review every source of revenue to
make sure the City is getting everything it can before it asks for more money. She stated
that a lift of the EMS levy should be done. She also inquired about the potential annual
increase in the utility fee as is proposed in the ordinance.
John Gilliland, 18410 Champions Drive, stated he is a strong supporter of police and fire in
our community. He felt the letter sent to the residents was insulting; it spoke down to the
readers. He stated the City should have attached the PowerPoint presentation to the letter
to better explain the proposal. He also stated that the proposed fee should be voted on by
the voters.
The Public Hearing was closed at 8:20 p.m.
At this time, Mr. Ellis answered Council questions.
After the close of the public hearing, Mr. Lane inquired about the funding for the Splash Pad
and commented that the City should use that money to fund EMS services. Mr. Ellis
responded to this statement by stating that no city revenues are being used to design and
construct the Splash Pad at Haller Park. He continued that the sources of revenue are the
Minutes of the City of Arlington City Council Meeting July 2, 2018
Page 5 of 6
Stillaguamish Tribe of Indians, Rotary Club of Arlington, Friends of the Splash Pad, and a
grant from the State of Washington Recreation and Conservation Office.
City Council then continued their discussion of the proposed ordinances at length.
Councilmember Marilyn Oertle moved and Councilmember Mike Hopson seconded a
motion to table action on the proposed ordinances to a future meeting. The motion passed
4‐3, with Councilmembers Oertle, Hopson, Weiss, and Roundy voting for and
Councilmembers Schuette, Nelson, and Stickles voting against.
NEW BUSINESS
Human Services Policy
City Administrator Paul Ellis presented the request that the City continue work with the
Multiple Agency Coordination Group (MAC) to continue accomplishments with human
services, and continue the scope of work remaining between July and November as the
MAC group completes its work.
Mayor Pro Tem Marilyn Oertle moved and Councilmember Jesica Stickles seconded the
motion to approve the scope of work, and authorize the Mayor to sign the Professional
Services Agreement for Human Services through November 30, 2018. The motion passed
unanimously.
Ordinance amending AMC 20.46 ‐ Design; adopting Development Design Standards
and Olympic Avenue Guidelines
Community and Economic Development Director Marc Hayes reviewed proposed revisions
to Arlington Municipal Code (AMC) Chapter 20.46 ‐ Design, and requested council approval.
Councilmember Mike Hopson moved and Councilmember Debora Nelson seconded the
motion to approve the ordinance relating to land use for AMC Chapter 20.46 – Design, and
the Development Design Guidelines as referenced in Chapter 20.46, and authorized the
Mayor to sign the ordinance. The motion passed unanimously.
ADMINISTRATOR & STAFF REPORTS
None.
MAYOR’S REPORT
None.
EXECUTIVE SESSION
City Attorney announced that there would be no need for an Executive Session.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:47
p.m.
____________________________
Minutes of the City of Arlington City Council Meeting July 2, 2018
Page 6 of 6
Barbara Tolbert, Mayor
DRAFT
Page 1 of 2
Council Chambers
110 East Third Street
July 9, 2018
Councilmembers Present: Mike Hopson, Debora Nelson, Joshua Roundy, Sue Weiss, Jesica
Stickles and Jan Schuette.
Council Members Absent: Marilyn Oertle.
Staff Present: Paul Ellis, Jim Kelly, Dave Ryan, Kris Wallace, Kristin Banfield, and City
Attorney Steve Peiffle.
Also Known to be Present: Holly Sloan‐Buchanan, Doug Buell, and Lindsay Dunn.
Councilmember Debora Nelson called the meeting to order at 7:00 pm, and the pledge of
allegiance followed.
APPROVAL OF THE AGENDA
Councilmember Jan Schuette moved to approve the agenda as presented. Councilmember
Sue Weiss seconded the motion, which passed with a unanimous vote.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
Department of Ecology 2017‐2019 Recycle Grant Agreement
Kris Wallace reviewed the proposed grant from the Department of Ecology for the amount
of $11,972.00, with a $2,993.00 match obligation by the City, in order to continue to fund the
City’s refuse and recycling program for fiscal years 2017‐2019. The City has been receiving
a Solid Waste Grant (formerly called “CPG”) from the Department of Ecology for over 12
years; this grant is used to fund the City’s refuse and recycling program. The refuse and
recycling program provides valuable information and outreach to Arlington’s citizens,
business, industries, and schools about efficient and cost effective waste management
practices – all of which not only reduce waste tonnage sent to landfills but reduces waste
disposal costs for citizens, business and schools. This current grant provides funding for the
fiscal years 2017‐2019 however due to the grants coming out late, Arlington will only use
the funds in 2018‐2019. Discussion followed.
2018 Runway 16/34 Seal Coat Project low bid award
Airport Director Dave Ryan reviewed the bids received for the Runway 16/34 Seal Coat
project, which was budgeted in the 2017‐2018 biennial budget. Part of this project is eligible
for FAA Airport Improvement Program grants and part of the project is not. FAA eligible
portions of the bid total $366,872.21 of which 90% will be paid for by the FAA.
Approximately $36,687.21 will be paid by the Airport and approximately $330,184.99 by the
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop July 9, 2018
Page 2 of 2
FAA. The ineligible portions total $202,496.70 and will be paid through the Airport’s capital
improvement budget. These ineligible portions include areas on the airport that do not
qualify for grant funding. The FAA was able to provide additional “discretionary” funding for
the eligible portion. The winning bidder was CR Contracting LLC out of Portland, Oregon.
Discussion followed.
MISCELLANEOUS ITEMS
None.
PUBLIC COMMENT
Lindsay Dunn, 735 E. Highland Drive, stated that he is opposed to the proposed ambulance
utility fee. He would rather have the money go to schools and outsource the EMS service to
a private company.
COUNCILMEMBER REPORTS
Councilmember Stickles, Weiss, Schuette, Hopson, Nelson and Roundy gave brief reports.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:19 p.m.
_________________________________________
Debora Nelson, Councilmember
City of Arlington
Council Agenda Bill
Item:
NB #1
Attachment
B
COUNCIL MEETING DATE:
July 16, 2018
SUBJECT:
Local Solid Waste Grant for Waste Reduction and Recycling FY 2017‐2019
ATTACHMENTS:
Local Solid Waste Financial Assistance Agreement between Department of Ecology and the City of
Arlington
DEPARTMENT OF ORIGIN
Public Works
EXPENDITURES REQUESTED: $2,993 (2018‐2019 city expense only)
BUDGET CATEGORY: Recycling Budget
BUDGETED AMOUNT: $19,300 budgeted in 2018
LEGAL REVIEW:
DESCRIPTION:
A grant originating from the Department of Ecology for the amount of $11,972.00, with a $2,993.00
match obligation by the City, in order to continue to fund the City’s refuse and recycling program for
fiscal years 2017‐2019.
HISTORY:
The City has been receiving a Solid Waste Grant (formerly called “CPG”) from the Department of
Ecology for over 12 years; this grant is used to fund the City’s refuse and recycling program. The
refuse and recycling program provides valuable information and outreach to Arlington’s citizens,
business, industries, and schools about efficient and cost effective waste management practices – all
of which not only reduce waste tonnage sent to landfills but reduces waste disposal costs for
citizens, business and schools. This current grant provides funding for the fiscal years 2017‐2019
however due to the grants coming out late, Arlington will only use the funds in 2018‐2019.
ALTERNATIVES:
Table for further discussion; do not accept grant
RECOMMENDED MOTION:
I move to accept the Solid Waste Financial Assistance Grant offered by the Department of Ecology for
fiscal years 2017 to 2019 and authorize the mayor to sign the grant agreement, pending final review
by the City Attorney.
City of Arlington
Council Agenda Bill
Item:
NB #2
Attachment
C
COUNCIL MEETING DATE:
July 16, 2018
SUBJECT:
2018 Runway 16/34 Seal Coat Project‐ contractor selection
ATTACHMENTS:
Bid Tabulation, Breakdown
DEPARTMENT OF ORIGIN
Airport
EXPENDITURES REQUESTED: $569,368.91
BUDGET CATEGORY: Professional Services
BUDGETED AMOUNT: $202,496.70
LEGAL REVIEW:
DESCRIPTION:
The Runway 16/34 Seal Coat project was budgeted in the 2017‐2018 biennial budget. Part of this
project is eligible for FAA Airport Improvement Program grants and part of the project is not. FAA
eligible portions of the bid total $366,872.21 of which 90% will be paid for by the FAA. Approximately
$36,687.21 will be paid by the airport and approx. $330,184.99 by the FAA. The ineligible portions
total $202,496.70 and will be paid through the airport’s capital improvement budget. These ineligible
portions include areas on the airport that don’t qualify for grant funding. The FAA was able to provide
additional “discretionary” funding for the eligible portion. The winning bidder was CR Contracting
LLC out of Portland OR.
HISTORY:
Both the AIP eligible portion and ineligible portion were budgeted in the 2017‐2018 biennial budget.
ALTERNATIVES:
RECOMMENDED MOTION:
I move to award the construction contract to CR Contracting, LLC for the Arlington Municipal Airport
2018 Seal Coat Project, including the additive bid schedules 1 through 3 in the amount of
$569,368.91, and authorize the Mayor to sign the contract, subject to final review by the City
Attorney.
Client:City of Arlington - Arlington Municipal Airport (AWO)Bid Opening Date:6/28/2018
Project:2018 Seal Coat Project
AIP No.3-53-0002-027-2018
Base Bid Schedule A (AIP Eligible)
Number Section Item Quantity Unit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost
A1 GP 105 Mobilization 1 LS 50,000.00$ 50,000.00$ 35,000.00$ 35,000.00$ 60,000.00$ 60,000.00$
A2 GP 50-06 Construction Surveying 1 LS 15,000.00$ 15,000.00$ 12,000.00$ 12,000.00$ 15,000.00$ 15,000.00$
A3 A-101 FOD Prevention Controls 1 LS 10,000.00$ 10,000.00$ 19,450.00$ 19,450.00$ 35,000.00$ 35,000.00$
A4 G-100 CSPP Compliance and SPCD 1 LS 10,000.00$ 10,000.00$ 5,000.00$ 5,000.00$ 65,000.00$ 65,000.00$
A5 P-101 Crack Cleaning and Sealing 28,660 LF 1.25$ 35,825.00$ 1.65$ 47,289.00$ 1.65$ 47,289.00$
A6 P-101 Paint Marking Removal 39,850 SF 1.75$ 69,737.50$ 0.85$ 33,872.50$ 1.95$ 77,707.50$
A7 P-608-R Asphalt Surface Treatment 77,000 SY 1.40$ 107,800.00$ 1.35$ 103,950.00$ 1.65$ 127,050.00$
A8 P-608-R Runway Friction Testing 1 LS 5,000.00$ 5,000.00$ 7,000.00$ 7,000.00$ 9,500.00$ 9,500.00$
A9 P-620 Paint Markings 22,500 SF 1.00$ 22,500.00$ 0.70$ 15,750.00$ 0.90$ 20,250.00$
A10 P-620 Paint Markings with Rust/Algae Inhibitor 64,000 SF 1.25$ 80,000.00$ 0.89$ 56,960.00$ 1.05$ 67,200.00$
9.1%
Bid Additive 1 Schedule B - Taxiway A (Non-AIP Eligible)
Number Section Item Quantity Unit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost
B1 P-101 Crack Cleaning and Sealing 28,660 SF 1.25$ 35,825.00$ 1.65$ 47,289.00$ 1.65$ 47,289.00$
B2 P-608-R Asphalt Surface Treatment 54,050 SY 1.40$ 75,670.00$ 1.35$ 72,967.50$ 1.65$ 89,182.50$
B3 P-620 Paint Markings 13,050 SF 1.00$ 13,050.00$ 0.70$ 9,135.00$ 0.90$ 11,745.00$
9.1%
Bid Additive 2 Schedule C - Taxiway B (Non-AIP Eligible)
Number Section Item Quantity Unit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost
C1 P-101 Crack Cleaning and Sealing 17,200 LF 1.25$ 21,500.00$ 1.65$ 28,380.00$ 1.65$ 28,380.00$
C2 P-608-R Asphalt Surface Treatment 10,300 SY 1.40$ 14,420.00$ 1.35$ 13,905.00$ 1.65$ 16,995.00$
C3 P-620 Paint Markings 900 SF 1.00$ 900.00$ 0.70$ 630.00$ 0.90$ 810.00$
Corrected Bid Errors
Subtotal Base Bid Schedule A
Sales Tax
135,878.60$
129,391.50$
11,774.63$ Sales Tax
Total Bid Additive 1 Schedule B - Taxiway A (Non-AIP Eligible)
Total Base Bid Schedule A
CR Contracting LLC
Subtotal Bid Additive 1 Schedule B - Taxiway A (Non-AIP Eligible)
141,166.13$
Apparent Low Bidder
BID TABULATION
Apparent Low Bidder
148,216.50$
13,487.70$
161,704.20$
Engineer's Estimate
Engineer's Estimate
124,545.00$
Road Products, Inc.
571,680.18$
11,333.60$
Road Products, Inc.
36,933.49$
442,795.99$
336,271.50$
CR Contracting LLC
405,862.50$ 523,996.50$
47,683.68$
CR Contracting LLC Road Products, Inc.
30,600.71$
366,872.21$
Apparent Low Bidder
Engineer's Estimate
Bid Tabulation - AWO 2018 Seal Coat Project.xlsx 1 of 2 Bid Opening: 6/28/2018
9.10%
Bid Additive 3 Schedule D - Taxilane Sealing (Non-AIP Eligible)
Number Section Item Quantity Unit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost
D1 P-101 Crack Cleaning and Sealing 3,000 LF 1.25$ 3,750.00$ 1.65$ 4,950.00$ 1.65$ 4,950.00$
D2 P-608-R Asphalt Surface Treatment 5,060 SY 1.40$ 7,084.00$ 1.35$ 6,831.00$ 1.65$ 8,349.00$
D3 P-620 Paint Markings 2,170 SF 1.00$ 2,170.00$ 0.70$ 1,519.00$ 0.90$ 1,953.00$
9.10%
Total Construction Cost (Base Bid + Additive 1 + Additive 2 + Additive 3)
3,905.27$
46,820.27$
4,202.84$
50,387.84$
42,915.00$ 46,185.00$ 36,820.00$ Subtotal Bid Additive 2 Schedule C (Non-AIP Eligible)
Total Bid Additive 2 Schedule C (Non-AIP Eligible)
Sales Tax 3,350.62$
40,170.62$
Sales Tax
13,004.00$ Subtotal Bid Additive 3 Schedule D - Taxilane Sealing (Non-AIP Eligible)
Total Bid Additive 3 Schedule D - Taxilane Sealing (Non-AIP Eligible)
1,183.36$
14,187.36$
Apparent Low Bidder
633,032.57$
16,639.93$
569,368.91$ 800,412.15$
Road Products, Inc.
13,300.00$ 15,252.00$
1,210.30$ 1,387.93$
CR Contracting LLC
14,510.30$
Engineer's Estimate
Bid Tabulation - AWO 2018 Seal Coat Project.xlsx 2 of 2 Bid Opening: 6/28/2018
Arlington Municipal Airport (AWO)Date:6/29/2018
2018 Seal Coat Project By:WH
ESTIMATED PROJECT COST AND FUNDING SUMMARY (BASE BID + BID ADDITIVES 1, 2, & 3)
Non-AIP
Eligible
Item Total Costs
Administration 5% Eligible 50% Eligible
Administration 10,000$ 10,000$ 10,000$ -$
Subtotal Administration 10,000$ -$ 10,000$ 10,000$ -$
Engineering
DOWL Task Order #1
Phase 1: Design 69,094$ 7,524$ 61,570$ 55,000$ 7,524$
Assumed that a portion of
design costs (incurred prior to
May 1) would not be eligible for
WSDOT Funding.
Subtotal Engineering 69,094$ 7,524$ 61,570$ 55,000$ 7,524$
Construction
Base Bid (Schedule A) - Runway 16/34
Seal Coat (AIP Eligible) $ 366,872 $ - $ 366,872 $ 366,872
Bid Additive 1 (Schedule B) - Taxiway A
Crack Seal & Fog Seal (Non-AIP) $ 141,166 $ 141,166 $ - $ - $ 141,166
Bid Additive 2 (Schedule C) - Taxiway B
Crack Seal (Non-AIP) $ 46,820 $ 46,820 $ - $ - $ 46,820
Bid Additive 3 (Schedule D) - Taxilane Seal
Coat (Non-AIP)14,510$ 14,510$ -$ $ - 14,510$
Subtotal Construction 569,369$ 202,497$ 366,872$ 366,872$ 202,497$
Project Inspection Fees
DOWL Task Order #1
Phase 2: Construction 67,678$ 10,968$ 56,710$ -$ 10,968$
Project Inspection Fees 67,678$ 10,968$ 56,710$ -$ 10,968$
220,989$
495,152$ 431,872$ 220,989$
TOTAL PROJECT COSTS
SCENARIO 1: FUNDING SUMMARY (Based on Max. FAA & Max. WSDOT Funding) (Used for FAA Grant Application)
Federal Share (90% of Eligible Costs)445,637$
WSDOT Share (5% of Eligible & 50% of Non-Eligible)21,594$ 110,494$
Total Airport Share 138,416$
SCENARIO 2: FUNDING SUMMARY (Based on Anticipated FAA Funding & Max. WSDOT Funding)
Federal Share (Anticipated Max. NPE Funding)342,705$
WSDOT Share (5% of Eligible & 50% of Non-Eligible)21,594$ 110,494$
Total Airport Share 241,348$
SCENARIO 3: FUNDING SUMMARY (Based on Anticipated FAA Funding & No WSDOT Funding)
Federal Share (Anticipated Max. NPE Funding)342,705$
WSDOT Share -$ -$
Total Airport Share 373,436$
Total WSDOT Share
WSDOT-Eligible Costs Notes
132,088$
132,088$
-$
Total WSDOT Share
Total WSDOT Share
$716,141
TOTAL ELIGIBLE COSTS
TOTAL NON-ELIGIBLE COSTS
AIP-Eligible
Costs
2018 Seal Coat Project 50% Estimate
\\RED-FS\Red-projects\24\13967-01\10PM\Grants\Cost & Funding Summary_Rev - 2018 Seal Coat_2018-06-29.xlsx