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Home My WebLink About06-11-18 Council Workshop SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Kristin APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Ordinance for Accessory Dwelling Units (ADUs) ATTACHMENT A Staff Presentation: Paul Ellis/Marc Hayes Council Liaison: Mike Hopson 2. 2019‐2020 Budget Calendar ATTACHMENT B Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Marilyn Oertle 3. Sole Source Resolution for Wastewater Treatment Plant ATTACHMENT C (WWTP) Pump Repair Staff Presentation: Jim Kelly Council Liaison: Josh Roundy 4. Acceptance of grant from Department of Ecology for ATTACHMENT D Periodic Update of the City’s Shoreline Master Program (SMP) Staff Presentation: Marc Hayes Council Liaison: Debora Nelson 5. Miscellaneous council items PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. Arlington City Council Workshop Monday, June 11, 2018 at 7:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. COUNCILMEMBER REPORTS EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: June 11, 2018 SUBJECT: Ordinance for Accessory Dwelling Units (ADUs) ATTACHMENTS: Draft ordinance, Ordinance No. 2018‐002, and AMC 20.44.042 DEPARTMENT OF ORIGIN Administration EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: Awaiting council direction DESCRIPTION: Council has requested a review of ordinance for accessory dwelling units (ADUs) proposed by Councilmember Hopson. HISTORY: AMC 20.44.042‐Accessory Dwelling Units is attached and was last updated in 2003. On March 19th of 2018 City Council approved an amendment to the AMC waiving the utility hookup fees for accessory dwelling units. ALTERNATIVES: RECOMMENDED MOTION: Workshop; discussion only. ORDINANCE NO. 2018‐XXX ORDINANCE NO. 2018‐XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON, AMENDING CHAPTER 20.44.042 – ACCESSORY DWELLING UNITS (ADUs) OF THE MUNICIPAL CODE WHEREAS, the City of Arlington has the authority to set rates and charges for its utility system; and WHEREAS, the City is interested in encouraging the use of accessory dwelling units (ADUs) and wishes to amend provisions in the Arlington Municipal Code relating to utility charges which may be applicable to said ADUs; and WHEREAS it is the desire of the City Council to provide homeowners with flexibility in establishing separate living quarters within or adjacent to their homes for the purpose of caring for elderly parents, providing housing for their children, companionship, security, services, or other purposes; and WHEREAS it is the desire of the City Council to increase the supply of affordable housing units within the community for low‐income people who might otherwise have difficulty finding homes within the City of Arlington; and WHEREAS it is the desire of the City Council to provide an alternative to rental projects that create large and expensive buildings that alter the characteristics of a residential neighborhood; and WHEREAS it is the desire of the City Council to develop housing units in single‐family neighborhoods that are appropriate for people at a variety of stages in the life cycle; and WHEREAS it is in the best interest of the City to ensure that the development of accessory dwelling units does not cause unanticipated impacts on the character or stability of single‐ family neighborhoods; and WHEREAS it is the desire of the City Council to protect neighborhood stability, property values, and single‐family residential appearance of the neighborhood; and WHEREAS it the desire of the City Council to regulate ADUs by establishing specific design standards; and WHEREAS it is in the best interest of the City to implement comprehensive plan goals and policies encouraging infill development, more efficient use of the remaining developable land, protection of environmentally sensitive areas, and creating opportunities for more affordable housing; and ORDINANCE NO. 2018‐XXX WHEREAS the City of Arlington Public Works Department shall provide, at no charge, water and sewer hookups for ADUs pursuant to Revised Code of Washington (RCW) 35.92.380, RCW 82.02.060; NOW, THEREFORE the City Council of the City of Arlington, Washington do hereby ordain as follows: Arlington Municipal Code Section 20.44.042 – Accessory Dwelling Units (ADU) shall be and hereby is amended to read as follows: Definition For the purposes of this ordinance, an Accessory Dwelling Units (ADU) includes a mother‐in‐law quarters, guest house, granny flat, caretaker house, or rental unit. Section 1. Applicability A. Accessory Dwelling Unit Applicability. ADUs shall be allowed as limited uses in all residential zoning districts if in compliance with all of the development standards contained below. ADUs shall not be allowed in association with existing single‐family dwellings located within non‐ residential zoning districts. Pursuant to RCW 35.92.380 and RCW 82.02.060, ADUs must be used for low‐income housing. Low‐income housing shall be defined as 30% of total tenant income that is equal to or less than 80% of the annual median income (AMI) of Arlington. If converted later on to higher‐income housing, the owner must pay all applicable fees in effect at the time of conversion. B. Approval process. A proposed ADU shall be subject to development standards below and requires zoning verification. Section 2. Development standards for accessory dwelling units An ADU shall comply with the following standards: A. Configuration. An ADU may be located either within, attached to, or detached from the primary structure, including the conversion of part or an entire garage into an ADU. B. Density. Only one ADU may be created in conjunction with each single‐family residence. C. Minimum lot size. An ADU shall not be established on any parcel smaller than 3600 square feet. D. Maximum unit size. The gross floor area, calculated from finished wall to finished wall, of an existing structure, an addition, or new detached structure, converted to, or constructed for the purpose of creating an ADU shall not exceed 40% of the gross floor area of the primary single family structure, not including garage and/or detached accessory buildings or 800 square feet (whichever is less). The total square footage of impervious surfaces on the lot (lot coverage) cannot exceed 35%. E. Minimum unit size. The gross floor area of an ADU shall not be less than 300 square feet even if this exceeds the maximum requirement in (D) above, or as otherwise established by the requirements of the City Adopted Building Code. ORDINANCE NO. 2018‐XXX F. Setbacks and lot coverage. Additions to existing structures or the construction of new detached structures, associated with the establishment of an ADU shall not exceed the allowable lot coverage or encroach into required setbacks as prescribed in the underlying zone. The applicable setbacks shall be the same as those prescribed for the primary structure, not those prescribed for detached accessory structures. G. Scale and visual subordination. The ADU shall be visually subordinate to the primary unit. Specifically, new detached structures, or additions to existing structures, created for the purpose of establishing an ADU, shall not comprise more than 40% of the total elevation of the visible structures (the ADU and primary structure. The primary entrance to the ADU shall be subordinated to the main home entry and located in such a manner as to be unobtrusive from the street. H. Parking. Off‐street parking shall be located to avoid negative impacts to neighbors and community character (number of parking spaces as per AMC). I. Design and appearance. Any additions should be consistent with the architectural character of the home. An ADU, either attached or detached, shall be consistent in design and appearance with the primary structure as determined by the City staff and Planning Commission Design Review Board. Necessary fire egress stairs shall be located so that they are not visible from the street. J. Construction standards. The design and construction of the ADU shall conform to all applicable standards in the building, plumbing, electrical, mechanical, fire, health and any other applicable codes. K. Accessibility. To encourage the development of housing units for people with disabilities, the Building Official may allow reasonable deviation from the stated requirements to install features that facilitate accessibility. Such facilities shall be in conformance with the current International Residential Building Code (IRC). L. Cancellation. The owner may cancel the registration by filing a letter of request with the Director of Community and Economic Development (CED) for recording purposes, or as a result of enforcement action. Section 3. Submission Requirements The following information shall be submitted as part of an application for review: A. Application. Completed and signed application provided by the Department of Community and Economic Development. B. Impact fees and Charges. Permit‐processing fee only. All standard hook‐up charges for sewer and water utility tap‐in charges waived. C. Site plan. To‐scale site plan showing the exact location of the primary residence and any accessory structures, parking, landscaping and setbacks. D. Floor plan. Floor plan, drawn to scale, of entire house and accessory unit within the primary residence or within free‐standing accessory structure. E. Elevations. Elevations drawn to scale, of the accessory unit within the primary residence or within free‐standing accessory structure. ORDINANCE NO. 2018‐XXX F. Covenant. Signed covenant by which the property owner affirms that he/she will occupy either the primary residence or ADU. G. Design Plan. Plans showing how ADUs will complement in design with existing structures, specifically, siding materials, roof pitch, color and window design, as determined by City staff and Planning Commission. Section 4. Conversions of Existing Accessory Structures A. Conversions of an existing structure. An existing garage structure or other outbuilding may be converted to an ADU. B. Off‐street parking requirements. Any off‐street parking requirements for the primary residence can be provided for elsewhere on the site in conformance with the setback, paving and other development guidelines and regulations. Off‐street parking shall be located to avoid negative impacts to neighbors and community character (number of space as per AMC). Section 5. Owner Occupancy Owner occupancy residence requirement. The owner shall maintain residency on the premises and at no time receive rent for, or otherwise allow to be occupied, the owner‐occupied unit. Section 6. Severability Should any section, paragraph, sentence, clause, or phrase of this ordinance be declared invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining parts of this ordinance. Section 7. Effective Date The effective date of this ordinance shall be five (5) days after the date of publication. Section 8. Copy to Commerce Department Pursuant to RCW 36.70A.106(3), the City Clerk is directed to send a copy of this ordinance to the State Department of Commerce for its files within ten (10) days after adoption of this ordinance. Passed by the City Council of the City of Arlington, Washington, at a regular meeting thereof, on this 11 day of June, 2018. ______________________________ ATTEST: Barbara Tolbert, Mayor ________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: _________________________ Steven J. Peiffle, City Attorney 20.44.042 ‐ Accessory dwelling units (ADU). (a) Only one ADU per detached single-family residence is allowed. (b) An ADU may be either attached or detached to the primary residence. (c) The ADU may not comprise more than twenty-five percent of the gross floor area of the primary residence or more than a total of eight hundred square feet, whichever is lesser, nor be less than three hundred square feet. (d) The primary entrance to the ADU shall be subordinated to the main home entry and located in such a manner as to be unobtrusive from the street. (e) Any additions should be consistent with the architectural character of the home. Materials, roof forms, and window proportions should match that of the existing building. (f) Any major exterior additions or alterations should be located to the rear of the home. Any necessary fire egress stairs shall be located so that they are not visible from the street. (g) The required off-street parking shall be located to avoid negative impacts to neighbors and community character. (Ord. 1309 § 5(part), 2003) City of Arlington Council Agenda Bill Item: WS #2 Attachment B COUNCIL MEETING DATE: June 11, 2018 SUBJECT: Approve 2019/2020 Budget Calendar ATTACHMENTS: 2019/2020 Budget Calendar DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The council met in March 2018 to discuss and identify priorities for the 2019/2020 budget. Staff will be developing a budget based on council priorities. Staff will present the preliminary budget to council at the budget retreat on October 6. Attached is the budget calendar for adoption of the 2019/2020 budget and dates for amending the 2018 budget. HISTORY: On March 7, 2016 the council approved Ordinance No. 2016‐005 establishing a biennial budget process. The City’s first biennial budget was 2017/2018. ALTERNATIVES: Use alternative dates for adopting the 2019/2020 budget and amending the 2018 budget. RECOMMENDED MOTION: Workshop; discussion only. At the June 18 council meeting, the recommended motion will be, “I move to approve the 2019/2020 budget calendar as presented”. 2019/2020 BUDGET CALENDAR Council Retreat  Review preliminary budget concepts with council  Review financial policies – one time revenues and purchasing professional service contracts October 6 Council Workshop  Review council retreat – open for budget discussion  Preliminary budget document presented to council and available to public October 22 Council Meeting  Public hearing on 2019‐2020 preliminary budget  Public hearing on proposed 2019 general property tax and EMS tax levies November 5 Council Workshop  Follow up discussion on preliminary budget November 12 Council Meeting  Adopt ordinance for 2019‐2020 budget  Adopt resolutions setting the 2019 regular property tax levy and the EMS tax levy November 19 Council Workshop  Review 2018 budget amendments December 10 Council Meeting  Adopt ordinance for 2018 budget amendments December 17 City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: June 11, 2018 SUBJECT: Sole Source Resolution – Wastewater Treatment Plant Pump Repair ATTACHMENTS: DRAFT Sole Source Resolution and Manufacturer Authorized Distributor for Washington State letter DEPARTMENT OF ORIGIN Public Works EXPENDITURES REQUESTED: $40,000 estimate (includes tax) BUDGET CATEGORY: Wastewater Operating Fund (Repair/Maintenance) BUDGETED AMOUNT: $107,100 in R&M line item LEGAL REVIEW: DESCRIPTION: Request for sole source authorization allowing the City to have Flygt pumps repaired by the only Washington state manufacturer authorized distributor/repair facility. HISTORY: The impellers on the membrane bioreactor Return Activated Sludge (RAS) pumps that are used at Water Reclamation Facility have worn away and are in need of replacement. The RAS pumps are Flygt brand pumps and are only serviceable by an authorized Flygt service facility. Whitney Equipment Company, Inc. in Woodinville, WA is the sole Washington state authorized Flygt distributor and service repair facility. These pumps were installed at the time of construction, in 2010, and used a Gray Cast Iron 190HB impeller (only type available at that time). The replacement impellers will be the new Hard Iron HRC60 impeller, impellers that will have triple the life expectancy of original impellers. ALTERNATIVES: Do not issue sole source resolution; remand to staff for further consideration. RECOMMENDED MOTION: Workshop; discussion only. At the June 18, 2018 council meeting the recommended motion will be, “I move to recognize Whitney Equipment Company, Inc. as the only Flygt authorized service facility in Washington state and approve a Sole Source Resolution allowing the City to contract for the repair of the Water Reclamation Facility pumps”. RESOLUTION 2018‐XXX 1 RESOLUTION NO. 2018‐XXX A RESOLUTION OF THE CITY OF ARLINGTON TO WAIVE BIDDING REQUIREMENTS FOR THE PURCHASE AND OR REPLACEMENT OF THE MBR RETURN ACTIVATED SLUDGE (RAS) PUMPS FOR USE BY THE CITY OF ARLINGTON WASTEWATER DEPARTMENT WHEREAS, the City of Arlington Wastewater Department treats wastewater for all of its customers; and WHEREAS, to maintain the consistency of parts, ensure the warranty of the RAS Pump System at the Wastewater Treatment Plant, and avoid the cost associated with repairs to the system that may occur using non genuine original equipment manufacturer (Flygt) replacement parts, a supplier of Flygt RAS Pumps is required; and WHEREAS, Whitney Equipment Company has provided the City of Arlington with its existing RAS Pumps, and Whitney Equipment Company Inc. is the sole source representative authorized to sell Flygt brand pumps; and WHEREAS, RCW 35.23.352(9) permits the waiving of bidding requirements for the purchase of materials which are clearly and legitimately limited to a single source of supply or services which are subject to special market conditions; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arlington, as follows: Section 1: The City Council of the City of Arlington finds that replacing RAS Pumps with Flygt brand pumps clearly limits the City of Arlington to a single source of supply, justifying the waiver of competitive bidding requirements. Section 2: The City Council of the City of Arlington hereby waives the bidding requirements for the purchase, replacement, and or repair of RAS Pumps for use by the City of Arlington Wastewater Department and authorizes sole source purchasing from Whitney Equipment Company, Inc. Section 3: This resolution will be effective for three (3) years from the date of adoption. APPROVED by the Mayor and City Council of the City of Arlington this _____day of June, 2018. CITY OF ARLINGTON _______________________ Barbara Tolbert, Mayor RESOLUTION 2018‐XXX 2 ATTEST: _____________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: _____________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: WS #4 Attachment D COUNCIL MEETING DATE: June 11, 2018 SUBJECT: Acceptance of grant funding ($15,000.00) from Department of Ecology for Periodic Update of the City’s Shoreline Master Program (SMP). ATTACHMENTS: Resolution, letter of grant availability, and FAQ sheet DEPARTMENT OF ORIGIN Community and Economic Development Department EXPENDITURES REQUESTED: ‐0‐ BUDGET CATEGORY: ‐0‐ BUDGETED AMOUNT: ‐0‐ LEGAL REVIEW: DESCRIPTION: A periodic review is required by the Shoreline Management Act (SMA) per RCW 90.58.080 (4). The Department of Ecology is awarding grant funds to help in completing this update. The amount of funding is based on population, and Arlington is eligible for $15,000.00 in funds. HISTORY: The City of Arlington’s Shoreline Master Program was originally created by the Watershed Company in 2011 through a Department of Ecology grant and adopted by City Council August 6, 2012. The intent is to have the Watershed Company perform the required update, through a Professional Service Agreement (PSA), since they were the original authors, saving both time and money. ALTERNATIVES: Do not accept the grant and incur the cost of the required update. RECOMMENDED MOTION: Workshop; discussion only. At the June 18, 2018 council meeting, the recommended motion will be, ”I move to accept the available grant funding of $15,00.00, from the Department of Ecology for the periodic update of the City’s Shoreline Management Program.” RESOLUTION NO. 2018‐xxx A RESOLUTION OF THE CITY OF ARLINGTON AUTHORIZING ACCEPTANCE OF GRANT FUNDS FROM THE DEPARTMENT OF ECOLOGY FOR THE PERIODIC UPDATE OF THE CITY’S SHORELINE MANAGEMENT PROGRAM WHEREAS, the Shoreline Management Act requires a periodic review and update of the local governments Shoreline Management Program; and WHEREAS, the Department of Ecology is awarding grants to cities and counties to help fund this periodic update; and WHEREAS, the Department of Ecology has offered to award a grant in the amount of $15,000.00 to the City of Arlington to complete the required update of the comprehensive Shoreline Management Program; and WHEREAS, the City of Arlington considers it in the best public interest to accept the available grant funding for the periodic update of its Shoreline Management Program; and NOW, THEREFORE, the City Council of the City of Arlington Washington do hereby resolve as follows: 1. That the Mayor be authorized to accept the grant funding offered by the Washington State Department of Ecology, in the amount of $15,000.00, for the above noted periodic update to its Shoreline Management Program. APPROVED by the Mayor and City Council of the City of Arlington this 18th day of June, 2018. CITY OF ARLINGTON ____________________________________ Barbara Tolbert, Mayor ATTEST: _________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiffle, City Attorney