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HomeMy WebLinkAbout05-21-18 Council MeetingSPECIAL ACCOMMODATIONS:  The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.  CALL TO ORDER  Mayor Barb Tolbert  PLEDGE OF ALLEGIANCE  ROLL CALL  Mayor Barb Tolbert – Kristin  APPROVAL OF THE AGENDA  Mayor Pro Tem Marilyn Oertle  INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS  Bob Leonard, Christopher St John, Zoe Undercuffler for Parks, Art and Recreation Commission (PARC),  and Steve Peterson for Civil Service Commission.  PROCLAMATIONS  Public Works Week ATTACHMENT A  Josh Roundy   SWEARING IN  Police Officer Brandon Carlsrud  Chief Ventura/Judge Kristen Olbrechts   PUBLIC COMMENT  For members of the public who wish to speak to the Council about any matter not on the Public Hearing  portion of the meeting.  Please limit remarks to three minutes.  CONSENT AGENDA   Mayor Pro Tem Marilyn Oertle  1. Minutes of the April 30, 2018 joint meeting and May 7 and May 14, 2018     ATTACHMENT B       council meetings  2. Accounts Payable 3. Authorization to apply for Recreation and Conservation Office (RCO)ATTACHMENT C  grant for Evans Park 4. Resolution authorizing investment – Local Government Investment ATTACHMENT D  Pool (LGIP) 5. Interlocal Agreement with National Purchasing Partners (NPP)ATTACHMENT E  6. Interlocal Agreement with Swagit Productions, LLC, for TV21 equipment ATTACHMENT F  replacement 7. Replacement of electronic Patient Care Reporting (ePCR) tablets ATTACHMENT G  Arlington City Council Meeting                                 Monday, May 21, 2018 at 7:00 pm        City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.  NEW BUSINESS  1. Memorandum of Agreement with Arlington City Employees, Local 2849  ATTACHMENT H      of the Washington State Council of County and City Employees,       Council 2, AFSCME      Staff Presentation:  James Trefry      Council Liaison:  Mayor Pro Tem Marilyn Oertle      2. Parks, Art, and Recreation Commission (PARC) and Airport Commission  ATTACHMENT I          appointments      Staff Presentation:  Kristin Banfield      Council Liaison:  Marilyn Oertle/Jan Schuette    3. EMS Interfund Loan               ATTACHMENT J      Staff Presentation:  Kristin Garcia      Council Liaison:  Jesica Stickles    4. Resolution to reject all bids on the Haller Splash Pad and authorization   ATTACHMENT K       to re‐bid the project                          Staff Presentation:  Jim Kelly      Council Liaison:  Mayor Pro Tem Marilyn Oertle    5. Interlocal Agreement with Snohomish County for Diversion Center   ATTACHMENT L   Staff Presentation:  Paul Ellis      Council Liaison:  Sue Weiss    6. Resolution waiving fees for Arlington Fly‐In         ATTACHMENT M      Staff Presentation:  Paul Ellis      Council Liaison:  Jan Schuette    DISCUSSION ITEMS    INFORMATION    ADMINISTRATOR & STAFF REPORTS    MAYOR’S REPORT    EXECUTIVE SESSION    RECONVENE    ADJOURNMENT  Mayor Barb Tolbert    Public Works Week  Proclamation      Whereas, public works services provided in our community are an integral part of our  citizens’ everyday lives; and    Whereas, the support of an understanding and informed citizenry is vital to the efficient  operation of public works systems and programs such as water, sewers, streets and  highways, public buildings, and solid waste collection; and    Whereas, the health, safety and comfort of this community greatly depends on these  facilities and services; and    Whereas, the quality and effectiveness of these facilities, as well as their planning,  design, and construction, are vitally dependent upon the efforts and skill of public works  officials; and    Whereas, the efficiency of the qualified and dedicated personnel who staff public works  departments is materially influenced by the people’s attitude and understanding of the  importance of the work they perform,    Now, therefore, I, Barbara Tolbert  Mayor of the City of Arlington  do hereby proclaim the week of May 20‐26 as    “National Public Works Week”      in The City of Arlington and I call upon all citizens and civic organizations to acquaint  themselves with the issues involved in providing our public works and to recognize the  contributions which public works officials make every day to our health, safety, comfort,  and quality of life.        Given under my hand this 21st day of May, 2018.               _____________________________________  Mayor Barbara Tolbert  DRAFT   March 23 ‐25, 2018 Semiahmoo Resort 9565 Semiahmoo Parkway Blaine, WA 98230 Councilmembers Present: Mike Hopson, Debora Nelson, Jan Schuette, Joshua Roundy, Sue Weiss, Jesica Stickles, and Marilyn Oertle. Council Members Absent: None. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Garcia, Jonathan Ventura, Dave Kraski, Jim Kelly, Marc Hayes, Dave Ryan, James Trefry, Kristin Banfield and City Attorney Steve Peiffle. Also Known to be Present: Monica Schlagel. Retreat facilitator, Steve Peiffle, called the meeting to order at 1:00 p.m. Mr. Peiffle began by requesting the expectations for the retreat from the attendees. The expectations of the attendees included a deeper dive into sustainable funding for public safety, a discussion on economic development, sustainable operations for the cemetery and other topics raised throughout the weekend. Public Safety Sustainability With the use of a PowerPoint presentation, Finance Director Kristin Garcia gave an overview of the current financial position of the city and public safety. She noted that the City is subsidizing EMS at $1.5 million annually. Ms. Garcia also provided the Council with possible revenue options to eliminate this subsidy and realign the EMS cost distribution including an EMS levy lid lift, an optional criminal justice sales tax, a general property tax levy lid lift, an ambulance utility fee, and a Regional Fire Authority. Interim Fire Chief Dave Kraski and Police Chief Jonathan Ventura continued the presentation with an outline of the strengths and challenges facing the Police and Fire Departments. The chiefs also summarized the departments’ five year strategic plans for operations. The five‐year strategic plan for Fire includes:  Fully staffing Fire administration  Add a second BLS unit  Hire three additional firefighters (two firefighter/EMTs, one firefighter/paramedic)  Create a community resource paramedic position (grant dependent)  Hire a part‐time civilian fire inspector and or plan reviewer Minutes of the Arlington City Council Retreat Minutes of the City of Arlington City Council Retreat March 23‐25, 2018    Contract with neighboring agencies for 24‐hour command and control  Contract with an agency for Fire Marshal and plan review services (or combine with administrative position)  Contract with neighboring agencies for training coordination (or combine with administrative position)  Negotiate new contracts with partner agencies  Pursue grant and other funding solutions  Monitor and adjust EMS billable rates  Maintain EMS levy at $0.50 per thousand  Explore regional opportunities and partnerships The five‐year strategic plan for Police includes:  Hire three additional police officers  Extend Community Outreach Team (embedded social worker) to five years  Contract for domestic violence services  Re‐establish Proactive Anti‐Crime Team (PROACT)  Hire analyst  Implement the use of additional available technologies  Establish professional standards unit  Hire additional Police Support Officer Councilmember Jan Schuette stated that she wants to figure out a way to have a dedicated officer in Smokey Point 24/7 and a minimum of three officers on duty at all times, not including the Sergeant. Chief Kraski noted that the City needs to address Station 48, as that was a temporary solution 10 years ago. This will be included in the update of the City’s Capital Facility Plan. Councilmember Jesica Stickles stated she wanted to see five new officers: three assigned to patrol and two dedicated to a PROACT team. Councilmembers Sue Weiss and Mike Hopson agreed with Councilmember Stickles and inquired as to the financial impact of the additional staffing. Discussion followed with Paul Ellis, Kristin Garcia, and Chiefs Kraski and Ventura answering council questions. The attendees decided due to the late hour and the dinner hour approaching to recess at until 9:00 a.m. Saturday, March 24, 2018 and begin reviewing the financial scenarios available to the Council. The retreat was recessed at 5:04 p.m. The Council Retreat resumed at 9:00 a.m. on Saturday, March 24, 2018 with the following individuals in attendance: Mike Hopson, Debora Nelson, Jan Schuette, Joshua Roundy, Sue Weiss, Jesica Stickles, Marilyn Oertle, Mayor Barbara Tolbert, Paul Ellis, Kristin Garcia, Jonathan Ventura, Dave Kraski, Jim Kelly, Marc Hayes, Dave Ryan, James Trefry, Kristin Banfield, City Attorney Steve Peiffle, and Monica Schlagel. Minutes of the City of Arlington City Council Retreat March 23‐25, 2018   Mr. Peiffle inquired if there were any overnight reflections. Councilmember Debora Nelson stated that she felt it was essential to address the fire and EMS services contracts with our outlying districts. Councilmember Sue Weiss echoed this statement. With the use of a PowerPoint presentation, Finance Director Kristin Garcia provided Council with five 10‐year financial models to funding scenarios to sustainably fund the proposed five year strategic operations plans for the Police and Fire Departments while maintaining adequate funding to meet cash flow requirements and emergency needs and planning for future growth. These five options were:  Scenario A: Implement an ambulance utility fee, ask the voters for an EMS levy lid lift, align the EMS cost distribution, address the contracts with our outlying districts, update our EMS transport fees, and loan payoffs  Scenario B: Implement an ambulance utility fee, align the EMS cost distribution, address the contracts with our outlying districts, update our EMS transport fees, and loan payoffs  Scenario C: Ask the voters for a general property tax levy lid lift and EMS levy lid lift, align the EMS cost distribution, address the contracts with our outlying districts, update our EMS transport fees, and loan payoffs  Scenario D: Ask the voters for a general property tax levy lid lift, align the EMS cost distribution, address the contracts with our outlying districts, update our EMS transport fees, and loan payoffs  Scenario E: ask the voters to form a Regional Fire Authority encompassing Arlington City limits with a levy rate of $1.50 and do an EMS levy lid lift, address the contracts with our outlying districts, update our EMS transport fees, RFA assumes debt obligations. A lengthy discussion of the five options presented followed. Council then completed a multi‐dot voting exercise to narrow down the options for further review and analysis by staff. Based upon the voting exercise, Council requested that staff further analyze Scenario A and Scenario B. Council and staff briefly reviewed the ambulance utility fee portion of Scenario A and B, discussing how billing would work, fee structures, and how to clearly communicate the utility fee to staff and the public. Council also requested that staff hire two additional officers in addition to the three proposed in the five‐year strategic operation plan and what would be required in the two preferred funding scenarios. Council also requested that hiring on the Police department side be accelerated so officers could potentially be on the road in early 2019. They requested that staff provide an analysis of what impact that would have on the 2018 budget. With additional analysis to be completed before further discussions could be held, Council and staff then turned their attention to Economic Development issues. Minutes of the City of Arlington City Council Retreat March 23‐25, 2018   Using a PowerPoint presentation, Community and Economic Development Director Marc Hayes reviewed the main elements of a sustainable economy, the City’s economic development goals, and the progress of our retail economic development work from 2012 to current. Some of the highlighted work included the internal process improvements, the development of a customer‐based development environment, the establishment of retail focus areas, the development of a regulatory roadmap system that is used as the Department of Commerce model for the state, the implementation of a branding campaign (Arlington Awaits), the adoption of an ad valorem tax exemption for manufacturing and industrial areas, and the implementation of mixed use development regulations. Current work includes developing a sub‐area plan for the Arlington‐Marysville Manufacturing Industrial Center (AMMIC), completing our application for regional designation of the AMMIC by Puget Sound Regional Council (PSRC), and developing a complete streets program. He then shared the City’s next phase, professional assistance to recruit targeted retail businesses. Council and staff discussed the progress made so far and the next steps. Council consensus at the conclusion of the discussion on retail economic development was to incorporate the targeted recruitment of retail businesses in the 2019‐2020 budget. Council then discussed targeting specific industries for the AMMIC and around the Airport, including clean tech, food science, advanced manufacturing, aerospace, and aviation. Council discussed pursuing a wide variety of industries so our economy is diversified. With no further items to discuss for the afternoon, the retreat was recessed at 3:25 p.m. until Sunday, March 25, 2018. The Council Retreat resumed at 9:00 a.m. on Sunday, March 25, 2018 with the following individuals in attendance: Mike Hopson, Debora Nelson, Jan Schuette, Joshua Roundy, Sue Weiss, Jesica Stickles, Marilyn Oertle, Mayor Barbara Tolbert, Paul Ellis, Kristin Garcia, Jonathan Ventura, Dave Kraski, Jim Kelly, Marc Hayes, Dave Ryan, James Trefry, Kristin Banfield, City Attorney Steve Peiffle, and Monica Schlagel. Retreat Facilitator Steve Peiffle introduced the miscellaneous items to be covered as the Merchants parking lot, city owned properties, the cemetery, and any last items. City Administrator Paul Ellis and Public Works Director Jim Kelly explained the current condition of the merchants’ parking lot, noting that the lot requires a total reconstruction with updates to the utilities underlying the lot. An early estimate for the reconstruction is $100,000 and there is no current funding for the project. Discussion followed. Staff agreed that they would complete design for this project in 2018 for inclusion in the 2019 budget. Staff will also look at the Masons parking lot at the same time. Council also agreed with the completion of a corridor plan for West Avenue, Olympic Avenue, and McLeod, including maintenance of amenities. Potential funding for the project could be the sale of the corner lot on Olympic and Division. Mr. Ellis then reviewed the current status of city‐owned properties, noting that staff is moving forward with the listing of surplus property at Olympic and Division and the lots to the east of York Park. With Sno‐Isle’s new adopted capital plan, Council believes that the Minutes of the City of Arlington City Council Retreat March 23‐25, 2018   vision for the current library has changed and the best use of those properties is now different. Council consensus was to surplus the lots on the west side of Washington. With the significant number of capital facilities needs, Council requested that staff focus on updating the City’s Capital Facilities plan for discussion during the 2019‐2020 budget. Councilmember Roundy suggested that the revenues generated from these property sales be put back in to one time capital investments and not relied upon for ongoing operations. Mr. Ellis and Ms. Garcia agreed with this suggestion. Mr. Ellis noted that PARC has specifically requested that revenue from the sale of the York lots be reserved for recreation facilities in Smokey Point. Affordable housing was requested to be discussed by Councilmember Mike Hopson. He opened the discussion by noting that the mixed use development and accessory dwelling unit regulations have been enacted. Councilmember Hopson would like to do more on the design end and to implement a tax incentive for downtown for affordable housing, similar to what the City has done in the manufacturing industrial area. This type of tax incentive is allowed under RCWs. Council would like to focus on developing design standards that will put some protections in place to preserve the downtown’s charm. Councilmember Hopson is committed to continuing discussions on affordable housing with the Council. With the use of a PowerPoint presentation, Mr. Kelly reviewed the structural deficit in operating revenues of the Arlington Municipal Cemetery and reviewed potential options for resolving the $30,000 annual subsidy from the City’s General Fund. Councilmember Nelson inquired if there were opportunities to sell or lease the cemetery. Mr. Ellis shared that they have inquired about this approach informally and they have had no interest. Council supported the proposed course of action to continue the general fund subsidy while staff evaluates contracted services for landscape maintenance, interments, and inurnments; expand volunteer opportunities, and research and develop market rate pricing. City Administrator Paul Ellis distributed a summary of accomplishments over the last three years. Council then turned to some issues including holding yearly meetings with the City’s boards and commissions, and consideration of a fireworks ban. A lengthy discussion of professional services agreements was had, with Councilmember Sue Weiss distributing a copy of the contract with Heather Logan Consulting and associated billing statements. Council reviewed the scope of the agreement and requested City Administrator Paul Ellis and Human Resources Director James Trefry revise the scope for clarity. Councilmember Debora Nelson requested the revised scope of work be presented to Council for review in the near future. Discussion continued on the remaining issues, including the development of a capital facilities plan, fire impact fee, financial policy that states one time revenues should be used for one time expenditures, tribal properties within city limits, first and last mile to and from transit facilities, the process for placing tribal property into trust, downtown parking, the Graafrstra property, and how to address issues that may flare up on social media including a criteria for responding or leaving the issue alone. Minutes of the City of Arlington City Council Retreat March 23‐25, 2018   With no further items to discuss, the retreat was adjourned at 12:00 p.m. ____________________________ Barbara Tolbert, Mayor Special Joint Meeting Public Hospital District #1 of Skagit County Board of Commissioners Public Hospital District #3 of Snohomish County Board of Commissioners Arlington City Council, and Arlington Public Schools Board of Directors Monday, April 30, 2018, 6:30 p.m. Byrnes Performing Arts Center – Arlington High School The Public Hospital District No. 1, Skagit County Board of Commissioners, Public Hospital District No. 3, Snohomish County Board of Commissioners, Arlington City Council, and Arlington Public Schools Board of Directors held a joint meeting on April 30, 2018 at 6:30 p.m. at the Byrnes Performing Arts Center, 18821 Crown Ridge Blvd., Arlington, WA, to discuss matters of mutual interest. In Attendance Public Hospital District No. 3, Snohomish County Commissioners: Tim Cavanagh, and John Meno Superintendent: Ardis Schmiege Arlington Public Schools Board Members: Kay Duskin, Judy Fay, Marc Rosson, and Jeff Huleatt Student Advisor: Mary Catherine Meno Superintendent: Chrys Sweeting Public Hospital District No. 1, Skagit County Commissioners: Peter Browning, Bruce Lisser, Jeffrey Miller, and Jim Hobbs President and CEO: Brian Ivie VP Operations – CVH: Jola Barnett City of Arlington Council Members: Marilyn Oertle, Sue Weiss, Mike Hopson, Jesica Stickles, Debora Nelson, Joshua Roundy and Jan Schuette Mayor: Barb Tolbert City Administrator: Paul Ellis Also in attendance were Public Hospital District No. 3, Snohomish County Erika Coghill; Arlington Public Schools staff members Eric DeJong, Kari Henderson-Burke, Gary Sabol, and Julie Davis; Public Hospital District No. 1, Skagit County Kathy Harris; City of Arlington attorney Steve Peiffle Call to Order Public Hospital District No. 3, Snohomish County hosted this meeting. Dr. Timothy Cavanagh, Board President, called the meeting to order at 6:30 p.m. Pledge of Allegiance Approval of the Agenda by the Public Hospital District No. 3, Snohomish County Board of Commissioners Dr. Timothy Cavanagh, Public Hospital District No. 3, Snohomish County Board President, asked if there were any corrections for the proposed agenda. There were none. Motion: That Public Hospital District No. 3, Snohomish County Board of Commissioners approves the agenda as presented. Motion made and seconded. Final Resolution: Motion carries Yea: John Meno, Timothy Cavanagh Introductions Dr. Cavanagh then welcomed all who were present and asked attendees to introduce themselves. General Updates City of Arlington Paul Ellis, City Administrator, reviewed efforts by the City to improve social services. The City received a small grant in late 2016 to start a gap analysis regarding what services were available and what services were needed in the community. This resulted in a Police officer being assigned to social services in 2017. A flex fund was created for small incidentals to get individuals into services. This individual has made some spectacular inroads and has had 54 contacts with homeless individuals, arranged transportation for 36, and arranged some sort of intake meeting for 36 individuals. This individual makes the rounds of 26 homeless camps in the area. 29 adults and 40 children have been placed in housing via the Arlington Community Resource Center which is located at the Senior Center in Smokey Point. The Resource Center offers an opportunity for all to go to one place and then get referred to other non-profit organizations that provide services in the community. The focus is on substance abuse. Individuals are counseled to go into services. Mayor Tolbert commented that when the diversion center opens in Everett individuals will go there. It is located at the old work release facility in Everett. The City is targeting adults who are addicted to opiates to get them an assessment and into treatment. The homeless population In Arlington, Granite Falls, Darrington, and Stanwood was approximately 287 in 2017; awaiting updated numbers for 2018. Arlington Public Schools Dr. Chrys Sweeting, Superintendent, discussed the importance of partnering together for community social services. Catholic Community Services provides services at Weston and is open to Arlington High School students and out of district students two times per week. Individuals are self-selected and Catholic Community Services provides counseling beyond what school counselors can do and provides names of resources for additional services. They can also reach out to others in the community. Arlington Public Schools recently entered into agreements with the Smokey Point Behavioral Hospital to provide an additional two days for secondary students. Arlington Public Schools strives to support students academically, behaviorally and mentally. PHD No. 3, Snohomish County Ardis Schmiege, Superintendent, reported that PHD No. 3, Snohomish County, has connected Arlington Public Schools with a mental health counselor to support mental health counseling at the elementary school level. This individual is spending one day per week at Eagle Creek. A meeting is scheduled with parents first and, initially, five kids are receiving mental health counseling services. PHD #3 has received a grant to cover the cost of the counseling services for the students that are not insured. This same individual that runs their own practice has also been engaged by Arlington Resource Center to provide services to the Stanwood, Arlington and Lake Stevens Resource Centers. Information on the “Stilly Valley Health Connections” program formed to promote healthcare programs and resources was reviewed including the vision and mission. Ardis gave a brief review of upcoming programs and events. The Arlington Community Resource Center is sponsoring budget classes for clients provided by the PHD No. 3 Financial Director. PHD No. 3 is working to develop more partnerships; not duplications of what is already being provided, but what’s missing in the community. PHD No. 1, Skagit County Jola Barnett, VP Operations - CVH commented that there is an ever increasing demand for mental health services which, sadly, includes a lot of children. Cascade Valley Hospital staff are not trained to see mental health patients. CVH has one safe room where patients can be put in restraints and are continually monitored. We have met with the Police Department regarding the transition of care from police to hospital staff and we are working with Fire Department and Police Department regarding how to keep patients safe. The Behavioral Health center is a great resource and is still taking voluntary admissions. Cascade Valley Hospital is looking at providing training for Emergency Department staff through multiple resources, including Skagit Valley Hospital. One example is SVH staff assisted with training of appropriate staff last week during CVH Skills Day. Manufacturing Industrial Center (MIC) City Administrator Paul Ellis reported the City is working with the City of Marysville to secure a Manufacturing Industrial Center (MIC) regional designation. A $50,000 planning grant has been awarded. The MIC topic was just recently put on Governor’s list as an “opportunity zone.” Everett Community College’s Advanced Manufacturing Training and Education Center (AMTEC) Arlington Public Schools Superintendent Dr. Chrys Sweeting mentioned she has been impressed with the partnership between the School District and the City would like more communication with other organizations. There is a need for a skilled workforce and training from within. An article published in the Arlington Times was reviewed. It reflects on the partnership with Everett Community College’s Advanced Manufacturing Training and Education Center (AMTEC). AMTEC provides training to students on precision machinery on the Weston school campus. They are looking at growing the program and possible college credits for this training. The focus is preparing students for careers in the community. 2018 Skilled Trades Event A Trades Event is scheduled for May 2 at Arlington High School. The purpose of Trades Day is to let students know what’s available in the community, provide information to those looking for internships, and provide information on preparing for career vocations, college and jobs. Ambulance Transports Jola Barnett, Public Hospital District No. 1, Skagit County VP Operations – CVH reported Skagit Regional Health is working with the Arlington Fire Department in an effort to reduce the number of out of district ambulance transports. If the ambulance heads to Providence, that ambulance is taken out of service for a prolonged amount of time, in addition it increases the miles put on the AFD aid and medic unis. It is also a shorter distance time-wise to transfer a patient to Skagit Valley Hospital vs. Providence, with shorter wait times for access, subsequently, the AFD is also transferring more patients to SVH. Beginning 5/1, BLS patients will no longer be asked for their preference of transport location, although patients can still self-direct where they want to be taken if raised as a concern. Also working with the healthcare providers and nurses at the Smokey Point Urgent Care facility in an effort to build relationships and work on any issues that might have been encountered in the past and soliciting feedback from EMS personnel on why the patient or provider has requested to go to another facility, to help CVH identify how to best meet the access needs. The initiative with the AFD is regarding BLS patients only. Public Hospital District No. 1, Skagit County President and CEO Brian Ivie commented that Skagit Regional Health wants to change the clinical discussion. The goal is to raise the bar and we need to prove to the community that both CVH and SVH facilities to will meet their needs because they are not only close but are the best places to get care. Enhancing Medical Services in North Snohomish County Jola Barnett, Public Hospital District No. 1, Skagit County VP Operations – CVH reviewed the flyer that was distributed regarding enhancing, and adding services in north Snohomish County. Recruitment of new providers: SRH recently added one Ortho Surgeon and a third Midwife. Seeking additional OB/GYN, Ortho and Family Practice providers. Recently added Doctors Chaffee and Luciana and Sarah Evans ARNP to the SRH system. Specialties: A variety of specialists rotate to the Smokey Point location including Endocrinology (which refers patients into the system for (diabetes and nutrition counseling), Neurology, Cardiology, and Urology. Cardiologists also rotate at CVH. Physical Therapy: Inpatient and Outpatient Physical Therapy services are now available at CVH. MyChart: Distributed information on MyChart an Epic Electronic Health Record system which allows patients to view test and lab results, make payments, request appointments, request medication refills and exchange secure messages with their care team. MyEClinic: Patients can access MyEClinic over the phone or via webcam. Brian Ivie, Public Hospital District No. 1, President and CEO stated the main focus is on recruitment for OB/GYN and Ortho specialties. We don’t yet have statistics on what percentage of women chose a midwife, but we are picking up some great volume as midwives are very popular. He also reported that Plastic Surgery is also now available at the Smokey Point location. Community Growth The Arlington City Council is working on a program to help complete streets that connect communities. As we are building roads we need to make sure we are creating places to walk, bike, etc. As the city grows we need to promote healthy communities and safe spaces. 1200 units of housing are currently in permit. City Administrator Paul Ellis commented growth will impact the school and the hospital. We all need to prepare for population growth. There is also growth in industry. Mayor Tolbert stated the previous pathways for annexing are not open now. There are new guidelines and growth will stay in city areas which will become higher density. School Bond Commissioner PHD No. 1, Skagit County Bruce Lisser commented he was disappointed to hear the school bond didn’t pass. Arlington Public Schools Superintendent Dr. Sweeting responded that 60% was needed to pass and we had 56%, which is encouraging. Approximately 13,000 taxpayers did not vote. The time was not right due to the uncertainty regarding taxes, etc. The faculty is committed. There was great feedback from the focus groups and opinion polling is now underway. The District is working on advance recommendations and projects and plans to go back for a vote in November or February. Dr. Sweeting noted that it will be important to make sure the right package is presented. Closing Comments Mayor Tolbert stated she loved the information presented. The discussions validate the potential for partnerships. The focus is on the community and we face some challenges. Barb thanked everyone for attending and their efforts for growing partnerships. Dr. Cavanagh commented that as a result of the immense growth, needs have changed. There is a large need for services, especially for seniors and youth. He stated he feels the people at this table are ahead of the times, and is pleased to hear what’s happening, the cooperation, etc. He felt it was helpful to have a meeting where we just share and discuss information. These are exciting and changing times. As governments can do less, local communities have to do more. Together we can make a big difference. Next Meeting The City will host the next meeting scheduled for 10/29/18. The meeting schedule for the remainder of 2018 and 2019 was reviewed. Adjournment With there being no further business before the group, the meeting concluded at 7:26 p.m. Ms. Tina Davis, Board Secretary Ms. Barbara Tolbert, Mayor Public Hospital District No. 3, Snohomish County City of Arlington Board of Commissioners Dr. Chrys Sweeting, Superintendent Dr. Jeff Huleatt, President Arlington Public Schools Arlington Public Schools Board of Directors Mr. Peter Browning, Board Secretary Public Hospital District No. 1, Skagit County Board of Commissioners DRAFT Page 1 of 1 Council Chambers 110 East Third Street May 14, 2018 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Joshua Roundy, Jesica Stickles, Sue Weiss, and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Dave Kraski, Jonathan Ventura, Kristin Garcia, James Trefry, Bryan Terry, Kristin Banfield, and City Attorney Steve Peiffle. Also Known to be Present: Doug Buell. Mayor Tolbert called the work session on sustainable funding for public safety to order at 6:00 pm. Public Safety With the use of a PowerPoint presentation, City Administrator Paul Ellis and Finance Director Kristin Garcia distributed and reviewed the proposed Ambulance Utility Fee as a means to provide sustainable funding for EMS, reducing the subsidy from the General Fund, and freeing up funding to hire additional public safety personnel. Throughout the presentation, Mr. Ellis and Ms. Garcia answered Council questions. Following the presentation, Communications Manager Kristin Banfield reviewed the communications strategy for the Ambulance Utility Fee and provided information to the Council should they receive questions from the community. ADJOURNMENT With no further business to come before the Council during the work session, the meeting was adjourned at 6:56 p.m. ____________________________ Barbara Tolbert, Mayor Minutes of the Arlington City Council Work Session DRAFT Page 1 of 3 Council Chambers 110 East Third Street May 14, 2018 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Joshua Roundy, Jesica Stickles, Sue Weiss and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Jonathan Ventura, Dave Kraski, Kristin Garcia, Jim Kelly, James Trefry, Dave Ryan, Kristin Banfield, Bryan Terry, Sarah Lopez, Sheri Amundson, and City Attorney Steve Peiffle. Also Known to be Present: Doug Buell, Diane Kamionka, John Branthoover, and Nicholas Reiman. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. Introduction of Special Guests and Presentations Diane Kamionka, Northwest Innovation Resource Center (NWIRC) With the use of a PowerPoint presentation, Ms. Kamionka shared the vision for NWIRC labs in Everett, Arlington, and Swift Center. Discussion followed with Ms. Kamionka answering Council questions. WORKSHOP ITEMS – NO ACTION WAS TAKEN Parks, Art, and Recreation (PARC) and Airport Commission Appointments and Reappointments Communications Manager / City Clerk Kristin Banfield presented two appointments to PARC and one reappointment for Airport Commission for the Council’s review and approval. PARC would like to appoint Lauren Hammond and Nicholas Rieman to the board to fill two vacant positions. The Airport Commission requested to reappoint John Branthoover to the position he has filled since January 2017. Discussion followed. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop May 14, 2018 Page 2 of 3 Authorization to apply for Recreation and Conservation Office (RCO) Grant for Evans Park Community Revitalization Project Manager Sarah Lopez requested Council authorization to apply for a $45,498 grant from the Recreation and Conservation Office (RCO) for Evans Park. The City’s match would be $20,718 with an additional $24,780 in labor. Discussion followed. Resolution Authorizing Investment of City of Arlington monies in the Local Government Investment Pool Finance Director Director Kristin Garcia reviewed the proposed resolution to continue our current practice of investing city monies in the Local Government Investment Pool. Discussion followed. Interfund Loan from Growth Fund to EMS Fund Finance Director Kristin Garcia reviewed the request for an interfund loan from the Growth Fund to the EMS Fund. For the month of April, the EMS fund required a loan of $105,778 as revenues were not sufficient to cover operating expenses. This brings the total outstanding balance on the loan to $498,195.74, which exceeds the amount authorized in the budget. Discussion followed. Interlocal Agreement with National Purchasing Partners (NPP) City Administrator Paul Ellis reviewed the proposed Interlocal Agreement with League of Oregon Cities ‐ National Purchasing Partners (NPP) for the purpose of utilizing the program’s collaborative purchasing power. Discussion followed. TV 21 Equipment Replacement Information Technology Manager Bryan Terry reviewed the request to replace the outdated TV 21 equipment to broadcast the City’s PEG channel, as well as to stream to the City’s website. This was a 2017 budgeted expenditure but due to workload was not accomplished. The purchase would be made using PEG capital funds that the City receives as part of its franchise agreement with Comcast. The fund currently has a balance of $60,521.86. The request is to expend $20,096.22 of that fund. Discussion followed. Replacement of Electronic Patient Care Reporting (ePCR) tablets IT Manager Bryan Terry reviewed the request to replace seven electronic Patient Care Reporting (ePCR) Tablets on an accelerated timetable for consistency of equipment and to avoid having to install multiple docking stations in fire apparatus. Discussion followed. Haller Splash Pad Public Works Director Jim Kelly reviewed the single bid received for the Haller Splash Pad. For a number of factors, including irregularities in the bid submitted, staff is requesting that Council reject all bids and authorize re‐bidding of the project. Although this will delay the project’s completion until spring 2019, staff feels it is the fiscally prudent thing to do. Discussion followed. At 7:44 p.m., Mayor Tolbert excused herself from the next agenda item and left her seat. Mayor Pro Tem Marilyn Oertle called the next item of business. Minutes of the City of Arlington City Council Workshop May 14, 2018 Page 3 of 3 Resolution waiving fees for Arlington Fly‐In Airport Director Dave Ryan reviewed the proposed resolution waiving fees for the Arlington Fly‐In for the 2018 event. The FAA has concurred with this waiver, as the Fly‐In is an aeronautical event that promotes goodwill in the community and offers educational opportunities in aviation. The Airport Commission is expected to review the item at their May 15, 2018 meeting and provide findings of fact for the Council. Discussion followed. At 7:46 p.m., Mayor Tolbert rejoined the meeting and resumed her position as chair. MISCELLANEOUS ITEMS City Administrator Paul Ellis distributed a draft Interlocal Agreement with Snohomish County to be able to use the County Diversion Center. The Interlocal Agreement has been reviewed by legal counsel. Council agreed to place the item on the May 21, 2018 meeting as a housekeeping matter. PUBLIC COMMENT None. COUNCILMEMBER REPORTS Councilmembers Stickles, Weiss, Schuette, Hopson, Oertle, and Nelson gave brief reports, while Councilmember Roundy had nothing further to report this evening. MAYOR REPORT Mayor Tolbert announced that Seattle Business Magazine announced their 2018 manufacturing awards last week. She shared that an Emerging Business Award was given to a local company, Mid‐Mountain Materials. REVIEW OF AGENDA ITEM PLACEMENT Council discussed and agreed to place the resolution authorizing the grant application to RCO, the resolution allowing investment in LGIP, the Interlocal Agreement with NPP, the replacement of the TV21 equipment, and the replacement of the seven ePCR tablets on the May 7, 2018 Consent Agenda. Council requested that the appointments and reappointment to City Boards and Commissions, the EMS Interfund Loan, the Haller Splash Pad bid rejection and authorization to rebid, and the resolution waiving fees for the Arlington Fly‐In be placed on New Business for action on the May 7, 2018 meeting. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:58 p.m. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment C COUNCIL MEETING DATE: May 21, 2018 SUBJECT: Resolution authorizing application for WA Recreation and Conservation Office (RCO) Youth Athletic Facilities Grant for Evans Park improvements. ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Administration; Community Revitalization EXPENDITURES REQUESTED: None BUDGET CATEGORY: Capital Improvements BUDGETED AMOUNT: $20,718 LEGAL REVIEW: DESCRIPTION: Staff is requesting authorization to submit an application for grant funding through Youth Athletic Facilities Program to the Recreation and Conservation Funding Board. Grant request is $45, 498 with a match of $20,718 city funds and $24,780 labor. The project would include: Re‐roof restrooms, paint, new backstop, new bleachers, accessible paths, playground surfacing (woodchips) and ramp, repair batting cage, regrade outfield. Grants are awarded July 2019. HISTORY: W.E. Evans Memorial Field was developed in 1977 and much of the original infrastructure and amenities have not been replaced. The park is over‐due for renovation. If received, this grant will provide funds to help us renovate the park. ALTERNATIVES Deny authorization to apply. RECOMMENDED MOTION: I move to approve the resolution and authorize the City staff to apply for the WA State Recreation and Conservation grant for improvements to Evans Park.   A RESOLUTION AUTHORIZING CITY OF ARLINGTON STAFF TO APPLICATION  FOR A RECREATION AND CONSERVATION OFFICE GRANT FOR RENOVATION  OF EVANS FIELD    Organization Name (sponsor) ________City of Arlington_________________   Resolution No. (if applicable)___2018‐XXX______________________________________________________________    Project(s) Number(s), and Name(s)  Arlington Evans Baseball Field Renovation  18‐1943        This resolution/authorization authorizes the person identified below (in section 2) to act as the authorized  representative/agent on behalf of our organization and to legally bind our organization with respect to the above  Project(s) for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office).  WHEREAS, state grant assistance is requested by our organization to aid in financing the cost of the Project(s) referenced  above;   NOW, THEREFORE, BE IT RESOLVED that:   1. Our organization has applied for or intends to apply for funding assistance managed by the Office for the above  “Project(s).”  2.  Barbara Tolbert, Mayor City of Arlington is authorized to act as a representative/agent for our organization with full  authority to bind the organization regarding all matters related to the Project(s), including but not limited to, full  authority to: (1) approve submittal of a grant application to the Office, (2) enter into a project agreement(s) on  behalf of our organization, (3) sign any amendments thereto on behalf of our organization, (4) make any decisions  and submissions required with respect to the Project(s), and (5) designate a project contact(s) to implement the  day‐to‐day management of the grant(s).   3. Our organization has reviewed the sample project agreement on the Recreation and Conservation Office’s WEBSITE  at: https://rco.wa.gov/documents/manuals&forms/SampleProjAgreement.pdf.  We understand and acknowledge  that if offered a project agreement to sign in the future, it will contain an indemnification and legal venue  stipulation (applicable to any sponsor) and a waiver of sovereign immunity (applicable to Tribes) and other terms  and conditions substantially in the form contained in the sample project agreement and that such terms and  conditions of any signed project agreement shall be legally binding on the sponsor if our representative/agent  enters into a project agreement on our behalf.  The Office reserves the right to revise the project agreement prior  to execution and shall communicate any such revisions with the above authorized representative/agent before  execution.    4. Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized  representative/agent has full legal authority to enter into a project agreement(s) on its behalf, that includes  indemnification, waiver of sovereign immunity (as may apply to Tribes), and stipulated legal venue for lawsuits and  other terms substantially in the form contained in the sample project agreement or as may be revised prior to  execution.    5. Grant assistance is contingent on a signed project agreement.  Entering into any project agreement with the Office  is purely voluntary on our part.  6. Our organization understands that grant policies and requirements vary depending on the grant program applied  to, the grant program and source of funding in the project agreement, the characteristics of the project, and the  characteristics of our organization.   7. Our organization further understands that prior to our authorized representative/agent executing the project  agreement(s), the RCO may make revisions to its sample project agreement and that such revisions could include  the indemnification, the waiver of sovereign immunity, and the legal venue stipulation.  Our organization accepts  the legal obligation that we shall, prior to execution of the project agreement(s), confer with our authorized  representative/agent as to any revisions to the project agreement from that of the sample project agreement.  We  also acknowledge and accept that if our authorized representative/agent executes the project agreement(s) with  any such revisions, all terms and conditions of the executed project agreement (including but not limited to the  indemnification, the waiver of sovereign immunity, and the legal venue stipulation) shall be conclusively deemed to  be executed with our authorization.    8. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and  necessary to implement the project(s) referenced above.  9. Our organization acknowledges and warrants, after conferring with its legal counsel, that no additional legal  authorization beyond this authorization is required to make the indemnification, the waiver of sovereign immunity  (as may apply to Tribes), and the legal venue stipulation substantially in form shown on the sample project  agreement or as may be revised prior to execution legally binding on our organization upon execution by our  representative/agent.    10. (Recreation and Conservation Funding Board Grant Programs Only]  If match is required for the grant, we  understand our organization must certify the availability of match at least one month before funding approval. In  addition, our organization understands it is responsible for supporting all non‐cash matching share commitments to  this project should they not materialize.  11. Our organization acknowledges that if it receives grant funds managed by the Office, the Office will pay us on only a  reimbursement basis. We understand reimbursement basis means that we will only request payment from the  Office after we incur grant eligible and allowable costs and pay them. The Office may also determine an amount of  retainage and hold that amount until the Project is complete.     12. [Acquisition Projects Only] Our organization acknowledges that any property acquired with grant assistance must be  dedicated for the purposes of the grant in perpetuity unless otherwise agreed to in writing by our organization and  the Office. We agree to dedicate the property in a signed “Deed of Right” for fee acquisitions, or an “Assignment of  Rights” for other than fee acquisitions (which documents will be based upon the Office’s standard versions of those  documents), to be recorded on the title of the property with the county auditor.  13. [Acquisition Projects Only] Our organization acknowledges that any property acquired in fee title must be  immediately made available to the public unless otherwise provided for in policy, the project agreement, or  authorized in writing by the Office Director.  14. [Development, Renovation, Enhancement, and Restoration Projects Only – If your organization owns the property]  Our organization acknowledges that any property owned by our organization that is developed, renovated,  enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless  otherwise allowed by grant program policy, or Office in writing and per the project agreement or an amendment  thereto.  15. [Development, Renovation, Enhancement, and Restoration Projects Only – If your organization DOES NOT  own the property] Our organization acknowledges that any property not owned by our organization that is  developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the  grant as required by grant program policies unless otherwise provided for per the project agreement or an  amendment thereto.       16. [Only for Projects located in Water Resources Inventory Areas 1 – 19 that are  applying for funds from the Critical  Habitat, Natural Areas, State Lands Restoration and Enhancement, Riparian Protection, or Urban Wildlife Habitat  grant categories; or the Puget Sound Acquisition and Restoration program, or a Salmon Recovery Funding Board  approved grant]   Our organization certifies the following: the Project does not conflict with the Puget Sound Action  Agenda developed by the Puget Sound Partnership under RCW 90.71.310.  17. This resolution/authorization is deemed to be part of the formal grant application to the Office.  18. Our organization warrants and certifies, after conferring with its legal counsel, that this resolution/authorization  was properly and lawfully adopted following the requirements of our organization and applicable laws and policies  and that our organization has full legal authority to commit our organization to the warranties, certifications,  promises and obligations set forth herein.  [Native American Tribes, Local Governments, and Nonprofit Organizations Only] This application authorization was  adopted by our organization during the meeting held:    Location :  City of Arlington Council Chambers, 110 E 3rd Street, Arlington, WA 98223     Date  May 21, 2018      [All Applicants] Signed and approved on behalf of the resolving body of the organization by the following authorized  member(s):     Signed                             Title             Date                  Washington State Attorney General’s Office  Approved as to form _____ _______________1/19/18_____________________        Assistant Attorney General    Date  You may reproduce the above language in your own format; text however may not change.  City of Arlington Council Agenda Bill Item: CA #4 Attachment D COUNCIL MEETING DATE: May 21, 2018 SUBJECT: Resolution Authorizing Investment of the City of Arlington Monies in the Local Investment Government Pool ATTACHMENTS: Resolution, Local Government Investment Pool Transaction Authorization Form Web Client Logon Authorization Form DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The Washington State Treasurer’s Office contacted me and requested an update to the Authorizing Resolution they have on file. The Treasurer’s Office is where the city invests money into the local government investment pool (LGIP). City financial policy already allows the finance director to invest city money but the Treasurer’s Office requested an updated resolution for their file. The Resolution authorizes Kristin Garcia, Finance Director, to invest city funds and allows the finance director to authorize other individuals to withdraw or invest city funds or to have access to view LGIP reports. The resolution and related forms will allow myself, Kristin Garcia as finance director and Sheri Amundson, Assistant Finance Director the ability to invest funds with the LGIP and to access online reports. HISTORY: ALTERNATIVES: Designate an individual other than the finance director to make investments on behalf of the City of Arlington. Do not allow investments into the local government investment pool RECOMMENDED MOTION: I move to approve the resolution authorizing investment of the City of Arlington monies in the local government investment pool.     1    RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON AUTHORIZING INVESTMENT OF THE CITY OF ARLINGTON MONIES IN THE LOCAL GOVERNMENT INVESTMENT POOL WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a trust fund to be known as the public funds investment account (commonly referred to as the Local Government Investment Pool (LGIP)) for the contribution and withdrawal of money by an authorized governmental entity for purposes of investment by the Office of the State Treasurer; and WHEREAS, from time to time it may be advantageous to the authorized governmental entity, The City of Arlington, the “governmental entity”, to contribute funds available for investment in the LGIP; and WHEREAS, the investment strategy for the LGIP is set forth in its policies and procedures; and WHEREAS, any contributions or withdrawals to or from the LGIP made on behalf of the governmental entity shall be first duly authorized by the City Council, the “governing body” or any designee of the governing body pursuant to this resolution or a subsequent resolution; and WHEREAS the governmental entity will cause to be filed a certified copy of said resolution with the Office of the State Treasurer; and WHEREAS the governing body and any designee appointed by the governing body with authority to contribute or withdraw funds of the governmental entity has received and read a copy of the prospectus and understands the risks and limitations of investing in the LGIP; and WHEREAS, the governing body attests by the signature of its members that it is duly authorized and empowered to enter into this agreement, to direct the contribution or withdrawal of governmental entity monies, and to delegate certain authority to make adjustments to the incorporated transactional forms, to the individuals designated herein. NOW THEREFORE, BE IT RESOLVED that the governing body does hereby authorize the contribution and withdrawal of governmental entity monies in the LGIP in the manner prescribed by law, rule, and prospectus. BE IT FURTHER RESOLVED that the governing body has approved the Local Government Investment Pool Transaction Authorization Form (Form) as completed by the Finance Director and incorporates said form into this resolution by reference and does hereby attest to its accuracy.     2    BE IT FURTHER RESOLVED that the governmental entity designates Kristin Garcia, Finance Director the “authorized individual” to authorize all amendments, changes, or alterations to the Form or any other documentation including the designation of other individuals to make contributions and withdrawals on behalf of the governmental entity. BE IT FURTHER RESOLVED that this delegation ends upon the written notice, by any method set forth in the prospectus, of the governing body that the authorized individual has been terminated or that his or her delegation has been revoked. The Office of the State Treasurer will rely solely on the governing body to provide notice of such revocation and is entitled to rely on the authorized individual’s instructions until such time as said notice has been provided. BE IT FURTHER RESOLVED that the Form as incorporated into this resolution or hereafter amended by delegated authority, or any other documentation signed or otherwise approved by the authorized individual shall remain in effect after revocation of the authorized individual’s delegated authority, except to the extent that the authorized individual whose delegation has been terminated shall not be permitted to make further withdrawals or contributions to the LGIP on behalf of the governmental entity. No amendments, changes, or alterations shall be made to the Form or any other documentation until the entity passes a new resolution naming a new authorized individual; and BE IT FURTHER RESOLVED that the governing body acknowledges that it has received, read, and understood the prospectus as provided by the Office of the State Treasurer. In addition, the governing body agrees that a copy of the prospectus will be provided to any person delegated or otherwise authorized to make contributions or withdrawals into or out of the LGIP and that said individuals will be required to read the prospectus prior to making any withdrawals or contributions or any further withdrawals or contributions if authorizations are already in place. This resolution will become effective immediately upon passage. PASSED by the City Council and APPROVED by the Mayor this 21st day of May, 2018. CITY OF ARLINGTON _________________________________ Barbara Tolbert, Mayor ‘     3    ATTEST: _________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: _______________________________ Steve Peiffle, City Attorney City of Arlington Council Agenda Bill Item: CA #5 Attachment E COUNCIL MEETING DATE: May 21, 2018 SUBJECT: Interlocal Agreement with National Purchasing Partners (NPP) ATTACHMENTS: Interlocal Agreement and Resolution DEPARTMENT OF ORIGIN Finance; Kurt Patterson – 360‐403‐3454 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: Council is being asked to give the Mayor authority to sign an interlocal agreement with League of Oregon Cities – National Purchasing Partners (NPP) for the purpose of utilizing the program’s collaborative purchasing power. HISTORY: The Central Purchasing Coordinator has found purchasing cooperatives to be a useful tool for purchasing many items used by the City. They offer a wide variety of items that have already been competitively bid thus saving the City time and money. ALTERNATIVES: Remand back to staff for additional information. RECOMMENDED MOTION: I move to approve the interlocal agreement with National Purchasing Partners, and authorize the Mayor to sign the interlocal agreement. RESOLUTION NO. 2018-XXX 1 RESOLUTION NO. 2018-XXX A RESOLUTION OF THE CITY OF ARLINGTON APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL AGREEMENT BETWEEN THE LEAGUE OF OREGON CITIES, LEAD AGENCY FOR THE NATIONAL PURCHASING PARTNERS (“NPP”) PROVIDING FOR COOPERATIVE PURCHASING PROGRAM FOR GOODS AND SERVICES; DESIGNATING THE CENTRAL PURCHASING COORDINATOR AS OFFICIAL REPRESENTATIVE OF THE CITY OF ARLINGTON RELATING TO THE PROGRAM WHEREAS, the City Council of the City of Arlington (“City”) has been presented a proposed Interlocal agreement by and between the League of Oregon Cities, lead agency for National Purchasing Partners (NPP), and the City finds said Interlocal to be acceptable and in the best interests of the City and its citizens; and WHEREAS, the City Council of the City of Arlington, WA, pursuant to the authority granted under RCW Chapter 39.34, desires to participate in the described cooperative purchasing program, whose lead agency is League of Oregon Cities, and in the opinion of the City participation in the program will be highly beneficial to the taxpayers through the anticipated savings to be realized; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, AS FOLLOWS: 1. The terms and conditions of the Interlocal Agreement has been reviewed by the City Council of the City of Arlington and found to be acceptable and in the best interests of the City and its citizens and is in all respects approved. 2. The Central Purchasing Coordinator of the City, Kurt Patterson, acting under the direction of the City Council, is hereby designated to act for the City of Arlington in all matters relating to the National Purchasing Partners, including the designation of specific contracts in which the City desires to participate. 3. This resolution shall be effective upon its passage and approval. RESOLUTION NO. 2018-XXX 2 APPROVED by the Mayor and City Council of the City of Arlington this ______ day of ____________________, 2018. CITY OF ARLINGTON ____________________________________ Barbara Tolbert, Mayor ATTEST: _________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: CA #6 Attachment F COUNCIL MEETING DATE: May 21, 2018 SUBJECT: Purchase with Swagit Productions, LLC for TV 21 equipment ATTACHMENTS: Quote and supporting documents DEPARTMENT OF ORIGIN IT EXPENDITURES REQUESTED: $20,096.22 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: IT is requesting City Council authorize the Mayor to approve the purchase of TV 21 equipment to broadcast to the City’s peg channel, as well as to stream to the City website. HISTORY: This was a 2018 budgeted expenditure, but unfortunately due to the workload, was not implemented. IT is requesting to replace the equipment that runs TV 21. The current equipment is outdated and has no support. Replacing it with new equipment restores the ability to add content such as video to the channel, and gives the ability to stream the content to the City website for more exposure, and archive our audio from the meetings. This equipment is funded from the PEG capital revenue that the City receives from Comcast. The fund currently has a balance of $60,521.86 ALTERNATIVES: Take no action RECOMMENDED MOTION: I move to approve the purchase of TV 21 equipment, and authorize the Mayor to sign the interlocal agreement with Swagit Productions, LLC. City of Arlington Council Agenda Bill Item: CA #7 Attachment G COUNCIL MEETING DATE: May 21, 2018 SUBJECT: Replacement of ePCR (electronic Patient Care Reporting) tablets ATTACHMENTS: CDW‐G Quote for Dell Rugged 7212 DEPARTMENT OF ORIGIN Fire EXPENDITURES REQUESTED $19,630.98 BUDGET CATEGORY: Equipment Replacement ‐ Tech BUDGETED AMOUNT: None – Non Budgeted item LEGAL REVIEW: DESCRIPTION: Council is asked to consider the use of IT equipment replacement to purchase seven (7) ePCR tablets for patient care reporting. HISTORY: Currently, the fire department uses Panasonic CF‐19 tablets to perform ePCR. We currently have one that is scheduled for replacement, and several next year. Panasonic no longer manufactures the CF‐ 19, and the direct replacement is not advantageous to ePCR reporting. Instead of having a mix match of equipment/docks/power supplies, we are requesting that we replace them all with the same technology so we have consistency throughout the fire apparatus. We are recommending replacing the CF‐19 with a less expensive (savings of $1,500 per device) Dell Rugged tablet, which includes a 5 year accidental damage replacement warranty. The IT Equipment replacement fund can support the accelerated replacement of the equipment. ALTERNATIVES: Take no action RECOMMENDED MOTION: I move to approve the budget amendment of $19,630.98 for the accelerated replacement of seven ePCR tablets. Page 1 of 1 QUOTE CONFIRMATION DEAR BRYAN TERRY, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL JSFG920 4/16/2018 JSDJ001 10057062 $19,630.98 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT.PRICE DELL CTO 7212 I3-7100U 128/8 W10P 7 5067564 $2,570.51 $17,993.57 Mfg. Part#: 3000024086699 Contract: KCDA Catalog Agreement- Contract# 018-A (018-A) PURCHASER BILLING INFO SUBTOTAL $17,993.57 Billing Address: CITY OF ARLINGTON ACCTS PAYABLE 238 N OLYMPIC AVE ARLINGTON, WA 98223-1337 Phone: (360) 403-3421 Payment Terms: Net 30 Days-Govt State/Local SHIPPING $0.00 SALES TAX $1,637.41 GRAND TOTAL $19,630.98 DELIVER TO Please remit payments to: Shipping Address: CITY OF ARLINGTON BRYAN TERRY 238 N OLYMPIC AVE ARLINGTON, WA 98223-1337 Phone: (360) 403-3421 Shipping Method: DROP SHIP-GROUND CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Need Assistance? CDW•G SALES CONTACT INFORMATION Von Alanguilan |(877) 679-0888 |vonalan@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager © 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 City of Arlington Council Agenda Bill Item: NB #1 Attachment H COUNCIL MEETING DATE: May 21, 2018 SUBJECT: Memorandum of Agreement with Arlington City Employees, Local 2849 of the Washington State Council of County and City Employees, Council 2, AFSCME ATTACHMENTS: AFSCME Memorandum of Understanding package proposal with Addendums A, B, C, and D DEPARTMENT OF ORIGIN Human Resources; James Trefry – 360‐403‐3443 EXPENDITURES REQUESTED: BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: The City of Arlington and the Arlington City Employees, Local 2849, of the American Federation of State, County and Municipal Employees, Council 2, (AFSCME) have reached an agreement on the Agreement on Implementation of Wage Study and Extension of CBA. The parties entered into mediation of the Unfair Labor Practice (ULP) cross‐complaints as well as the outstanding collective bargaining agreement opener issues and have reached a global settlement on the re‐opener for 2017, an extension of the collective bargaining agreement for 2018 and multilateral withdrawal of all of the parties’ respective ULP complaints filed here to date. HISTORY: Arlington City Employees, Local 2849 of the WSCCCE, Council 2, AFSCME was formed in December 2011. ALTERNATIVES: RECOMMENDED MOTION: I move to approve the Memorandum of Agreement (MOA) by and between the City of Arlington and Arlington City Employees, Local 2849 of the Washington State Council of County and City Employees, Council 2, AFSCME, and authorize the Mayor to sign the Memorandum of Agreement. Page 1 of 3  MEMORANDUM OF AGREEMENT  by and between  THE CITY OF ARLINGTON, WASHINGTON  And  ARLINGTON CITY EMPLOYEES, LOCAL 2849   OF THE WASHINGTON STATE COUNCIL OF COUNTY AND CITY EMPLOYEES, COUNCIL 2, AFSCME      AGREEMENT ON IMPLEMENTATION OF WAGE STUDY AND EXTENSION OF CBA        THIS AGREEMENT is entered into by and between the City of Arlington, Washington,  hereinafter referred to as the City, and the Arlington City Employees, Local 2849, hereinafter  referred to as the Union.    The parties entered into mediation of the ULP cross‐complaints as well as the outstanding  collective bargaining agreement opener issues and have reached the following global settlement  on the re‐opener for 2017, an extension of the collective bargaining agreement for 2018 and  multilateral withdrawal of all of the parties’ respective ULP complaints filed here to date.        The parties have agreed on the following terms in resolving the outstanding issues as  identified herein:    1. 2017  retroactive  wage  adjustments  shall  be  paid  out  as  calculated  on  the  attached  spreadsheet (ADDENDUM A) on the June 22, 2018 payroll. This retroactive payment shall  only apply to those bargaining unit members employed during the period from January 1,  2017 through December 31, 2017, including those members not currently employed.    2. The collective bargaining agreement shall be extended one year to end on December 31,  2018.  Effective January 1, 2018, wages will be increased across‐the‐board by 1.75%,  except for any redlined positions. (ADDENDUM B, 2018 Wage Table 2018a) Effective July  1, 2018, wages will be increased across‐the‐board by 1.75%, except for any redlined  positions. (ADDENDUM B, 2018 Wage Table 2018b)   3. The parties’ adoption of the 2018 Salary Schedule (ADDENDUM B – Table 2018a) is  effective retroactively to January 1, 2018. The parties also adopt the attached 2018  Classification Chart (ADDENDUM C) retroactively to January 1, 2018.    4. Employees shall be placed in the position titles and at the paygrade effective January 1,  2018 as indicated on the attached spreadsheet (ADDENDUM D). This documents their  migration from the 2016 Salary Schedule to the 2018 Salary Schedule. One position is  redlined (currently occupied by Christina Faith) and will remain at the current salary  Page 2 of 3  until they “catch up” to their assigned range on July 1, 2018. Employees will be eligible  for the next step increase in their range commensurate with their  anniversary/promotion date consistent with the current practice of annual step  progression when eligible. Current step placement and next date of eligible step  placement are as indicated in ADDENDUM D.     5. The City and the Union shall work cooperatively to identify no later than May 15, 2018  any employee who does not currently meet the minimum qualifications for the new  position to which they are assigned and shall bargain over a process by which they may  be brought up to standard over a period of time and/or be grandfathered for any  specific qualification.    6. 2018 wages will be updated into the payroll system effective June 1, 2018 and the 2018  retroactive wage adjustments shall be calculated and paid out as indicated in  ADDENDUM D and per ADDENDUM B, 2018 Wage Table 2018a, on the June 22, 2018  payroll. This retroactive payment shall only apply to those bargaining unit members  employed during the period from January 1, 2018 through May 31, 2018, including  those members not currently employed.     Any employee hired after January 1, 2018, but prior to May 31, 2018 who is not listed in  ADDENDUM C shall receive a retroactive adjustment in accord with their assigned  position, per ADDENDUM B, 2018 Wage Table 2018a and ADDENDUM C.    7. The Union and the City agree that the Human Resources Director shall review the  position classification assignments of those employees currently occupying the following  classifications during the last six months of 2018. The Human Resources Director shall  meet with each employee and their union representative to review their current  classification assignment. The Human Resources Director shall make a recommendation  based on the information provided by the employees, their union representative and  their respective management teams, along with the information already provided by the  salary survey consultant. Such recommendation by the Human Resources Director shall  be final and binding and cannot be grieved and shall take effect as of January 1, 2019:  a. Police Services Technician II  b. Finance Technician II  c. Water Distribution Specialist II  It is the intent of the parties that in no case would any recommendation result in a  downward reclassification or reduction in wages to those positions reviewed.  Page 3 of 3  8. The Union has filed a Unit Clarification Petition regarding the Accountant position in the  Finance Department currently occupied by Jasmine Perez. The parties agree to hold the  Unit  Clarification  petition  in  abeyance  until  the  renegotiation  of  the  next  successor  collective bargaining agreement.     9. This MOA is effective when signed by both parties. No modification to this MOA is valid  unless in writing and signed by the parties.     10. This MOA shall remain in full force and effect until December 31, 2018, or until such time  as a successor collective bargaining agreement is in place, whichever occurs later.    11. Upon mutual execution of this agreement, the City shall withdraw ULP #129631‐U‐17 with  prejudice and the Union shall withdraw ULP #129696‐U‐17 with prejudice.    12. It should be noted that it is not the City’s normal practice to make retroactive payments  to bargaining unit members not currently employed by the City, but it is being done as an  exception to that normal practice in order to reach settlement of all the issues addressed  herein.      ARLINGTON CITY EMPLOYEES, LOCAL 2849    CITY OF ARLINGTON                                  Monica Schlagel, President        Barbara Tolbert, Mayor    Date:              Date:                WASHINGTON STATE COUNCIL OF COUNTY AND CITY EMPLOYEES, COUNCIL 2, AFSCME                               Bill Keenan, Organizing Director          Date:                Employee Name 2017 Salary & Overtime Paid Retroactive   Multiplier Total 2017 Retro Payment Employee Termination Date Employee Status Bardell, Daniel E. 64,272.94                                          0.035 2,249.55                                  Black, Scott A. 65,952.25                                          0.035 2,308.33                                  Bleeck , Kevin 69,309.86                                          0.035 2,425.85                                  Boyd, Sanford D. 78,713.98                                          0.035 2,754.99                                  Calderon , Abram K 66,564.00                                          0.035 2,329.74                                  Campbell, Colette T. 52,056.00                                          0.035 1,821.96                                  Cave, Adam 83,508.00                                          0.035 2,922.78                                  Clarke , Kenneth 62,280.00                                          0.035 2,179.80                                  Cochinella, William Jr. G. 84,334.70                                          0.035 2,951.71                                  Composano , Karen 58,718.00                                          0.035 2,055.13                                  Copeland , Vallie Lyn 62,856.90                                          0.035 2,199.99                                  Drake, Raymond F. III 79,064.17                                          0.035 2,767.25                                  Ewing, Jason 74,146.95                                          0.035 2,595.14                                  Faith, Christina 70,316.22                                          0 ‐                                           Employee Redlined per classification in 2017 Foster, Daniel B 48,722.37                                          0.035 1,705.28                                  Foster, Kristin 44,915.20                                          0.035 1,572.03                                  Giebel, Travis 38,368.34                                         0.035 1,342.89                                 9/1/2017 Griffiths, Josyeane L 62,280.00                                          0.035 2,179.80                                  Gunderson, Traci L 55,224.00                                          0.035 1,932.84                                  Hentila, Eric L 73,744.31                                          0.035 2,581.05                                  Hill, Andrea T 58,008.00                                          0.035 2,030.28                                  Hine , Mary 61,975.26                                          0.035 2,169.13                                  Johnson, Ronald G 70,341.50                                          0.035 2,461.95                                  Johnson, Zachary J. 51,227.69                                          0.035 1,792.97                                  Klein, David A 51,262.59                                         0.035 1,794.19                                 3/2/2018 Larson, Kelly J 60,907.35                                          0.035 2,131.76                                  Lemke , Jay 72,927.56                                          0.035 2,552.46                                  Mills , Terri L 65,928.00                                          0.035 2,307.48                                  Morse, Paul F 5,603.95                                             0.035 196.14                                      Hired: 11/20/2017 Nielsen, Dakota J 54,676.00                                          0.035 1,913.66                                  Norman, Randall L 80,330.70                                          0.035 2,811.57                                  Olander, Kevin 65,632.00                                          0.095 6,235.04                                  Patterson , Kurt 72,084.00                                          0.035 2,522.94                                  Peterson, Launa 56,364.00                                          0.035 1,972.74                                  Post, Tawnya M 59,886.00                                          0.035 2,096.01                                  Rhodes, Lance 51,435.46                                         0.035 1,800.24                                 2/28/2018 Hired 1/16/2017 Robinson, Lorene S 51,402.00                                          0.035 1,799.07                                  Rusko, Amy M 63,704.33                                         0.035 2,229.65                                 12/8/2017 Schlagel, Gary L 72,454.59                                          0.035 2,535.91                                  Schlagel, Monica L 60,324.00                                          0.035 2,111.34                                  Speed, Dallas R 83,072.95                                          0.035 2,907.55                                  Stauffer, Brian 50,613.23                                          0.035 1,771.46                                  Strotz, Debra J 56,916.00                                          0.035 1,992.06                                  Talbot , Rock 60,324.00                                          0.035 2,111.34                                  Tararan , Augusto 87,760.80                                          0.035 3,071.63                                  Taylor, Linda L 56,916.00                                          0.035 1,992.06                                  Wilson, Joseph 42,470.16                                          0.035 1,486.46                                  Wolanek , Michael D. 94,020.00                                          0.035 3,290.70                                  Yeckley, Cadin 32,191.37                                          0.035 1,126.70                                  Young, Carrie K 5,848.32                                            0.035 204.69                                     2/10/2017 3,051,956.00                                      108,295.31                              CITY OF ARLINGTON AFSCME-REPRESENTED 2018 CLASSIFICATION CHART Effective January 1, 2018   Page 1 04/23/2018   SALARY RANGE JOB TITLE  SALARY LOW SALARY HIGH  NON-EXEMPT              25 INTERN-AIRPORT MANAGEMENT  $2,934 $3,826          28 FINANCE TECHNICIAN I  $3,503 $4,568          30 FINANCE TECHNICIAN II  $3,827 $4,995  GIS TECHNICIAN        PERMIT TECHNICIAN I               32 ADMINISTRATIVE SPECIALIST II  $4,058 $5,294  FINANCE TECHNICIAN III        M&O/CEMETERY COORDINATOR        MAINTENANCE WORKER I        PERMIT TECH II        POLICE SERVICES TECHNICIAN II        WASTEWATER COLLECTION SYSTEMS SPECIALIST I        WATER DISTRIBUTION SPECIALIST I         33 BIOSOLIDS COMPOST FACILITY OPERATOR I  $4,188 $5,466  POLICE SUPPORT OFFICER        STORMWATER TECHNICIAN II        WASTEWATER TREATMENT PLANT OPERATOR I        WATER TREATMENT PLANT OPERATOR I               34 AIRPORT OPERATIONS SPECIALIST  $4,434 $5,786  BIOSOLIDS COMPOST FACILITY OPERATOR II        GIS ANALYST I        MAINTENANCE WORKER II        PLANS EXAMINER/BUILDING INSPECTOR        WASTEWATER COLLECTION SYSTEM OPERATOR II        WATER DISTRIBUTION SPECIALIST II        WATER DISTRIBUTION SPEC.-CROSS CONNECTION SPEC. II               CITY OF ARLINGTON AFSCME-REPRESENTED 2018 CLASSIFICATION CHART Effective January 1, 2018   Page 2 04/23/2018   35 WASTEWATER TREATMENT PLANT OPERATOR II  $4,567 $5,962  WATER TREATMENT PLANT OPERATOR II                 37 AIRPORT OPERATIONS COORDINATOR  $4,850 $6,326  CENTRAL PURCHASING COORDINATOR        CODE COMPLIANCE OFFICER        ENGINEER TECHNICIAN II        M&O CREW CHIEF        STORMWATER TECHNICIAN III        WASTEWATER COLLECTION SYSTEMS SPECIALIST III        WASTEWATER TREATMENT PLANT OPERATOR III        WWTPO/LAB-PRETREATMENT SPECIALIST       WATER DISTRIBUTION SPECIALIST III   WATER TREATMENT PLANT OPERATOR III     38 GIS ANALYST II  $5,139 $6,706           40 COMBINATION INSPECTOR  $5,786 $7,552  COMMUNITY DEVELOPMENT LIAISON                 *****************************************************************************************************  EXEMPT                 52 PLANNER II  $4,567 $6,514           54 SYSTEMS ADMINISTRATOR I  $5,139 $7,329           56 PLANNER III  $5,787 $8,251  WATER RESOURCES PLANNER             57 SYSTEMS ADMINISTRATOR II  $6,139 $8,753             Employee Name Classification as of 12/31/2017 Step as of 12/31/2017 Classification as of 1/1/2018 Step as of 1/1/2018 Next Step and When Due Employee Termination Date Employee Status Bardell, Daniel E. Maintenance Worker  6/1/16 Step 32 J ‐ topped ou Maintenance Worker II Step 34 G Due for next Step 34 H on 1/1/1   Black, Scott A. Senior Maintenance Worke 5/1/07 Step 34 J ‐ topped ou Maintenance Worker II Step 34 J Topped out Bleeck , Kevin Biosolids Compost Facilities Operator 11/1/09 Step 33 J ‐ topped out Biosolids Compost Facilities Operator I  (BCFO), but if he obtains his Compost  Facility Operator certification from  Organic Recycling Council (WORC) can  move up to BCFO II Step 33 J  Topped out Boyd, Sanford D. Lead Wastewater Treatment Plant Operator ‐  Lab Collections 3/1/17 Step 37 J ‐ topped out WWTPO/Lab‐Pretreatment Spec. Step 37 J Topped out Calderon , Abram (Senior) GIS Analyst 9/1/17 Step 38 F ‐ due for next Step 38 G on 9/1/1 GIS Analyst II Step 38 F Step 38 G 9/1/18 Campbell, Colette T. Administrative Technician ‐ Finance 4/1/13 Step 28 J ‐ topped ou Finance Technician I Step 28 J Topped out Cave, Adam Information Systems Administrator I  12/1/16 Step 54 M ‐ topped ou Systems Administrator II Step 57 H Step 57 I 1/1/19 Clarke , Kenneth Stormwater Technician 6/1/15 Step 33 J ‐ topped ou Stormwater II Step 33 J  Topped out Cochinella, William Jr. G. Senior Water Treatment Plant Operator 6/1/15 Step 35 J ‐ topped out Water Treatment Plant Operator II Step 35 J  Topped out Composano , Karen Police Services Technician 12/1/17 Step 32 J ‐ topped ou Police Services Technician II Step 32 J Topped out Copeland , Vallie Lyn Police Support Office 11/1/15 Step 33 J ‐ topped ou Police Support Office Step 33 J Topped out Drake, Raymond F. III Crew Chie 6/16/17 Step 37 I ‐ due for next Step 37 J 7/1/1 Crew Chie Step 37 I  Due for next Step 37 J on 7/1/1 Ewing, Jason Senior Wastewater Treatment Plant Operator 7/1/17 Step 35 J ‐ topped out Wastewater Treatment Plant Operator  II Step 35 J  Topped out Faith, Christina Maintenance Worke  II (cba says "Senior  Maintenance Worker") Last step/wage assignment 6/9/17 at Step 34 J, but redlined at $5,832.00/month  Maintenance Worker II Step 34 J, but redlined at  $5,832.00/month Topped out until caught up to range Step 34 J on 7/1/2018 Employee Redlined per classification in 2017 Foster, Daniel B Maintenance Worker I (cba says "Maintenance  Worker) 4/1/17 Step 32 C ‐ due for next Step 32 D on 4/1/18 Maintenance Worker I Step 32 C Due for next Step 32 D on 4/1/18 Foster, Kristin Permit Technician ? Step 30 B, then 2/1/18 Step 30 C ‐ due for next Step 30 D 2/1/1 Permit Technician I Step 30 B Due for next Step 30 C on 2/1/1 Griffiths, Josyeane L Finance Specialist Lead 1/1/16 moved from Step 32 J to Step 33 J (see detail on EIN) ‐ topped out above range assigned  to classification Finance Technician III Step 32 J Topped out Gunderson, Traci L Finance Technician ‐ Utilities (cba says  "FINANCE TECHNICAN ‐ UTILITY BILLING") 1/1/16 Step 29 J ‐ topped out Finance Technician II Step 30 J Topped out Hentila, Eric Crew Chie 6/16/17 Step 37 I ‐ due for next Step 37 J 7/1/1 Crew Chie Step 37 I  Due for next Step 37 J on 7/1/1 Hill, Andrea T Police Services Technician 5/1/17 Step 32 I ‐ due for next Step 32 J 5/1/1 Police Services Technician II Step 32 I  Due for next Step32 J on 5/1/1 Hine , Mary Aministrative Specialist ‐ Airport 2005 or 2006 Step 32 J ‐ topped out Aministrative Specialist II ‐ Airport Step 32 J Topped out Johnson, Ronald G Senior Maintenance Worke 1/1/11 Step 34 J ‐ topped ou Maintenance Worker II Step 34 J Topped out Johnson, Zachary J. Wastewater Collection Systems Specialist as of  12/31/17; Water Distribution Specialist as of  1/1/18 9/1/17 Step 32 E ‐ due for next Step 32 F on 9/1/18 Water Distribution Specialist I Step 32 E Due for next Step 32 F on 9/1/18 Klein, David A Maintenance Worke 8/1/17 Step 32 E ‐ would have been due for next step until 8/1/1 Maintenance Worker I Step 32 E No adjustment 3/2/2018 Larson, Kelly J Senior Maintenance Worker on 12/31/2017 was at Step 34 G, then 1/1/18 Step 34 H ‐ due for next Step 34 I on 1/1/19 Maintenance Worker II Step 34 H Due for next Step 34 I on 1/1/19 Lemke, Jay Lead Wastewater Treatment Plant Operator ‐  Collections 7/1/17 Step 37 G ‐ due for next Step 37 H on 7/1/18 Wastewater Collection Systems  Specialist  III Step 37 G Due for next Step 37 H on 7/1/18 Mills , Terri L Senior Maintenance Worke 1/1/11 Step 34 J ‐ topped ou Maintenance Worker II Step 34 J Topped out Morse, Paul F Water Treatment Plant Operator I (cba says  "Water Treatment Plant Operator") 11/20/17 Step 33 A ‐ due for next Step 33 B on 12/1/18 Water Treatment Plant Operator I Step 33 A Due for next Step 33 B on 12/1/18 Hired: 11/20/2017 Nielsen, Dakota J Maintenance Worker I (cba says  "MAINTENANCE WORKER) 5/1/17 Step 32 G ‐ due for next Step 32 H on 5/1/18 Maintenance Worker I Step 32 G  Due for next Step 32 H on 5/1/18 Norman, Randall L Lead Wastewater Treatment Plant Operator  (cba says "LEAD WASTEWATER TREATMENT  PLANT OPERATOR ‐ COLLECTIONS) 1/1/12 Step 37 J ‐ topped out Wastewater Treatment Plant Operator  III Step 37 J Topped out Olander, Kevin Combination Inspector 3/1/17 Step 39 C ‐ due for next Step 39 D on 3/1/1 Combination Inspector Step 40 Due for next Step 40 D 3/1/1 Patterson , Kur Purchasing Coordinato 1/1/10 Step 37 J ‐ topped ou Purchasing Coordinato Step 37 J Topped Out Peterson, Launa Permit Technician 5/1/17 Step 30 J ‐ topped ou Permit Technician II Step 32 I   Due for next Step 32 J on 1/1/1 Post, Tawnya M M&O  & Cemetery Coordinator (cba says  "Cemetery Coordinator) 4/1/17 Step 32 J ‐ topped out M&O  & Cemetery Coordinator Step 32 J Topped out Rhodes, Lance A Water Distribution Specialist I (cba says "Water  Distribution Specialist) 1/25/17 Step 32 B; 2/1/18 Step 32 C; Resigned 2/28/18 Water Distribution Specialist I  Step 32 B Due for next Step 32 C 2/1/18 2/28/2018 Hired 1/16/2017 Robinson, Lorene S Airport Coordinator (cba says "Airport  Operations Coordinator") 6/1/17 Step 34 B ‐ due for next Step 34 C on 6/1/18 Airport Operations Specialist Step 34 B Due for next Step 34 C on 6/1/18 Schlagel, Gary Senior Water Distribution Specialist 1/1/15 Step 34 J ‐ topped ou Water Distribution Specialist II  Step 34 J Topped out Schlagel, Monica Police Services Technician 7/1/16 Step 32 J ‐ topped ou Police Services Technician II Step 32 J  Topped out in either scenari Speed, Dallas R Senior Water Treatment Plant Operator 2 (cba  says "Senior Water Treatment Plant Operator")  (Should be WTPO 2 if we agree on new  classification proposal) 1/1/13 Step 35 J ‐ topped out Water Treatment Plant Operator 2  Step 35 J  Topped out Stauffer, Brian Water Distribution Specialist I (cba says "Water  Distribution Specialist) 12/31/17 was at Step 32 A; 1/1/18 Step 32 B ‐ due for next step 32 C on 1/1/19 Water Distribution Specialist I Step 32 B  Due for next step 32 C on 1/1/19 Strotz, Debra J Finance Technician II (cba says "Finance  Technician II ‐ Accounts Payable) 1/1/10 Step 30 J ‐ topped out Finance Technician II Step 30 J Topped out Talbot , Rock Wastewater Collection Systems Specialist 6/1/16 Step 32 J ‐ topped out Wastewater Collection Systems  Specialist I Step 32 J Topped out Tararan , Augusto Water Distribution Lead (cba says "Lead Water  Distribution Specialist) (under new  classification system if agreed would be a III or  lead)5/1/16 Step 37 J ‐ topped out Water Distribution Specialist III ‐ Lead Step 37 J Topped out Taylor, Linda L Administrative Specialist (cba says  "Administrative Specialist ‐ PW ‐ Utilities)4/1/14 Step 30 J ‐ topped out Administrative Specialist II ‐ PW Step 32 I Due for next Step 32 J on 1/1/19 Wilson, Joseph Wastewater Collection Systems Specialist  (Entry)12/1/16 Step 28 C ‐ next step would be Step 28 D then 28 E Wastewater Collection Systems Specia Step 32 A Due for next Step 32 B on 1/1/19 Wolanek , Michael D.Water Resources Planne 5/1/15 Step 56 M ‐ topped ou Water Resources Planne Step 56 M Topped out Yeckley, Cadin Water Distribution Specialist I (cba says "Water  Distribution Specialist)5/1/17 Step 32 A ‐ due for next Step 32 B on 5/1/18 Water Distribution Specialist I  Step 32 A  Due for next Step 32 B on 5/1/18 City of Arlington Council Agenda Bill Item: NB #2 Attachment I COUNCIL MEETING DATE: May 21, 2018 SUBJECT: Appointments and reappointments to Parks, Arts, and Recreation Commission and Airport Commission ATTACHMENTS: Redacted applications of Lauren Hammond, Nicholas Rieman, and John Branthoover DEPARTMENT OF ORIGIN Administration‐ Kristin Banfield EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Lauren Hammond was interviewed for PARC on March 28, 2017. Nicholas Rieman was interviewed on May 3, 2018. The interview committee is recommending Lauren to be appointed for the PARC term April 1, 2018‐April 1, 2021 and Nicholas for the PARC term April 1, 2018 – April 1‐2021. These positions were formerly held by Bob Leonard and Christopher St. John, who have resigned. The Airport Commission requests to reappoint John Branthoover. Mr. Branthoover was appointed in January 2017 to the unexpired term of Cheri Carlson. HISTORY: The PARC serves as an advisory commission to the Mayor and City Council with respect to Parks, Arts and Recreation facilities and programs within the City, as well as changes, expansion or new acquisition of both facilities and programs. Terms for the seven members are four years (staggered). The Airport Commission consists of seven members, appointed by the City Council. Terms are three years. The duties of the Airport Commission are to construct, enlarge, improve, maintain, equip, operate and regulate said airport and airport facilities, but remain in all these things accountable to the city council. ALTERNATIVES Table the recommendations until a later date. RECOMMENDED MOTION: I move to confirm the Mayor's appointment of Lauren Hammond and Nicholas Rieman to the Parks, Arts, and Recreation Commission and to reappoint John Branthoover to the Airport Commission. Lauren Hammond ✔ 2/17/2017 (Attach page for additional space) Parks and recreation are hugely important to me and my family. I graduated with a degree in Recreation Management and Youth Leadership several years ago. I chose to go in to that field because I was passionate about creating fun and meaningful programs for youth and their families. I have had many opportunities to do that, both as an employee and as a volunteer. I have worked in family programming at the YMCA, directed child care programs at the YMCA and the Boys and Girls Club. I have also volunteered with Big Brothers/Big Sisters, Boys and Girls Club, and in the school district. I'm a mother of 3, and an 8 year resident of Arlington. I am an active volunteer with youth programs at my church, and I work as a substitute teacher in our district. It's fair to say my finger is on the pulse of what youth and families care about and need in our town. I am eager to learn and share my ideas. Thanks so much for considering my application. Lodging Tax applicants must attach a letter of support from the organization they are representing. Nicholas rieman ✔✔ ✔✔ ✔✔ ✔ 12/18/2017 (Attach page for additional space) I have no background in government, but I've always been working. Currently I work in manufacturing but Ive done my fair share of retail and maintenance. I am very interested in government and politics, especially on the local level and would like to learn more. Lodging Tax applicants must attach a letter of support from the organization they are representing. John Branthoover ✔ April 19, 2018 (Attach page for additional space) U. S. Air Force Veteran !6 Years International Business experience with Olivetti, Ericsson and DataSaab 30 Total Years of business experience in High-Tec areas of Sat -Communications and secure U.S. Government Command and Control communications. Have served 8 Years as President of the Board of Gleneagle Country Club Association. Lodging Tax applicants must attach a letter of support from the organization they are representing. City of Arlington Council Agenda Bill Item: NB #3 Attachment J COUNCIL MEETING DATE: May 21, 2018 SUBJECT: Inter‐fund Loan from Growth Fund to EMS Fund ATTACHMENTS: Loan Worksheet – Exhibit 1 DEPARTMENT OF ORIGIN Finance: Kristin Garcia, Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: $105,778 BUDGET CATEGORY: Growth Fund BUDGETED AMOUNT: $223,915 LEGAL REVIEW: DESCRIPTION: For the month of April, the EMS fund required a loan of $105,788 as revenues were not sufficient to cover operating expenses. In previous years, the city has received an April “draw” from the County on our property and EMS tax levies. Effective April 1, the County changed the way they distribute the taxes and will no longer be remitting a draw. They will only remit the amounts collected in April. The change in distribution impacts cash flow in EMS and we can no longer break even in the month of April as the EMS fund historically does not carry a fund balance. The change in distribution further stresses the importance of the EMS fund to establish a fund balance for a minimum of 4 months’ worth of operating expenses. The outstanding balance on the loan, as of April 30, is $498,195.74. HISTORY: The previous outstanding loan from 2017 has not been fully repaid. The outstanding balance on the 2017 loan is $26,000. In January the fund required a loan of $139,477.72. In February the fund required a loan of $121,212. In March the fund required a loan of $105,728.02. ALTERNATIVES: Do not approve the inter‐fund loan and allow the fund to be negative. This could violate RCW 43.09.210 which states that no fund should unfairly benefit from another. RECOMMENDED MOTION: I move to authorize an inter‐fund loan of $105,778 from the Growth Fund to the EMS Fund. City of Arlington Council Agenda Bill Item: NB #4 Attachment K COUNCIL MEETING DATE: May 21, 2018 SUBJECT: Haller Park Splash Pad ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Public Works/Parks and Recreation EXPENDITURES REQUESTED: Engineers Estimate $760,000 BUDGET CATEGORY: Park Improvement Fund BUDGETED AMOUNT: $1,158,000.00 (2017 budgeted amount, this will be moved to the 2018 budget through the budget amendment process at year end) LEGAL REVIEW: DESCRIPTION: The bid received for the Haller Park Splash Pad construction project was opened May 10. Staff recommends rejecting the bid and re‐advertising the project. HISTORY: For several years the Arlington community has been working with the City on the installation of a splash pad at Haller Park. The City embraced the concept and worked with the community to raise the funding needed to design, procure and construct the splash pad. After receiving a generous donation from the Stillaguamish Tribe of Indians, a generous donation from the Arlington Rotary Club, and a grant from the Washington State Recreation and Conservation Office (RCO), the City had sufficient funding to begin planning and design of the splash pad. The City has completed the design of the splash pad and park improvements, and has advertised the project for construction, but staff is recommending that the bid received be rejected and the attached resolution signed. ALTERNATIVES: Remand to staff for further evaluation RECOMMENDED MOTION: I move to approve the Resolution Rejecting All Bids for the Haller Park Splash Pad Construction project and authorize staff to re‐advertise the project. 1 RESOLUTION  NO. 2018‐XXX      A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON  REJECTING ALL BIDS RECEIVED FOR HALLER SPLASH PAD CONSTRUCTION PROJECT        WHEREAS, the City of Arlington solicited bids for the Haller Splash Pad Construction  Project (hereinafter the “Project”); and      WHEREAS, the only responsive bid received was significantly over budget, and the  Council wishes to reject all bids;      NOW, THEREFORE, the City Council of the City of Arlington, Washington do hereby  resolve as follows:    The City Council hereby rejects all bids submitted for the Haller Splash Pad Construction  Project.      APPROVED by the Mayor and City Council of the City of Arlington this 21st day of May,  2018.                CITY OF ARLINGTON                  ____________________________________              Barbara Tolbert, Mayor    ATTEST:      _________________________________  Kristin Banfield, City Clerk        APPROVED AS TO FORM:      __________________________________  Steven J. Peiffle, City Attorney  City of Arlington Council Agenda Bill Item: NB #5 Attachment L COUNCIL MEETING DATE: May 21, 2018 SUBJECT: Interlocal Agreement for Snohomish County Diversion Center Participation ATTACHMENTS: Interlocal Agreement for Snohomish County Diversion Center Participation DEPARTMENT OF ORIGIN Police, Contact Jonathan Ventura EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Snohomish County has recently opened the Diversion Center program in downtown Everett. For our Police Department and LE Embedded Social Worker to utilize the program, the City of Arlington needs to enter into an interlocal agreement with the County. There is no cost to participate in the Diversion Center program. The agreement expires December 31, 2018 and may be extended or renewed for up to three additional one year terms by written notice from the County. HISTORY: The City of Arlington is partnering with Snohomish County and the City of Marysville for the Law Enforcement Embedded Social Worker program. ALTERNATIVES: Take no action RECOMMENDED MOTION: I move to approve the Interlocal Agreement for Snohomish County Diversion Center Participation and authorize the Mayor to sign the agreement. City of Arlington Council Agenda Bill Item: NB #6 Attachment M COUNCIL MEETING DATE: May 21, 2018 SUBJECT: Resolution to waive Fly–In fees ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Airport EXPENDITURES REQUESTED: Legal Review BUDGET CATEGORY: Professional Services BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Each year the airport is required to bring to the City Council a resolution to waive land use fees for the annual Fly‐In. Part of the resolution details the finding of facts supporting the decision to waive fees for this event. The Airport Commission approved the findings of this resolution on their May 8th, 2018 regular commission meeting and bring it to the City Council for final approval. HISTORY: In 2016, the City Council adopted Ordinance No. 2016‐011 which details the findings of facts in support of the decision to waive fees for this event. ALTERNATIVES: RECOMMENDED MOTION: I move to approve the resolution to waive Fly‐In land use fees, and authorize the Mayor Pro Tem to sign the resolution. RESOLUTION NO. 2018‐XXX  RESOLUTION NO. 2018‐XXX  A RESOLUTION OF THE CITY OF ARLINGTON  ADOPTING FINDINGS REGARDING THE WAIVER OF FEES   FOR THE 2018 ARLINGTON FLY‐IN EVENT  WHEREAS, the City of Arlington adopted Ordinance No. 2016‐011 on June 20,  2016, creating a mutual benefit agreement process for certain events to be held at the  Arlington Municipal Airport; and  WHEREAS, the Arlington Airport Commission held a public meeting on May 15,  2018 to discuss the requested waiver of fees for the 2018 Arlington Fly‐In event; and  WHEREAS, the Airport Commission’s Findings of Fact and recommendation is  attached hereto as Exhibit A; and  WHEREAS, the City Council wishes to adopt required findings in support of the  waiver of fees;  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF  ARLINGTON, WASHINGTON AS FOLLOWS:  1. The Arlington City Council makes the following written findings relating to the 2018 Fly‐In event, as required by AMC 14.08.065 and Ordinance No. 2016‐011,  adopted by the City Council on June 20, 2016:      (a) The 2018 Arlington Fly‐In event enhances public acceptance of the airport  in the community in the immediate area of the airport;       (b) The subject property will be put to a desired public recreational or other  community use by the community in the immediate area of the airport during the 2018  Arlington Fly‐In event;       (c) The desired community use and the community goodwill that would be  generated by 2018Arlington Fly‐In event serves the business interest of the airport in  ways that can be articulated and demonstrated;       (d) The 2018 Arlington Fly‐In event does not adversely affect the capacity,  security, safety, or operations of the airport;      (e) At the time the 2018 Arlington Fly‐In event is contemplated, the subject  property would not reasonably be expected to produce more than de minimis revenue;       (f) The 2018 Arlington Fly‐In does not preclude reuse of the subject property  for airport purposes;       (g) Airport revenue does not support the capital or operating costs associated  with the 2018 Arlington Fly‐In event;  RESOLUTION NO. 2018‐XXX       (h) The 2018 Arlington Fly‐In event is a not for‐profit organization or for the  benefit of private individuals;       (i) The permit, license or contract for the 2018 Arlington Fly‐In event complies  with RCW 14.08.120(5);       (j) The permit, license or other contract for the 2018 Arlington Fly‐In event  does not exceed five (5) years;       (k) The permit, license or other contract for the 2018 Arlington Fly‐In event  does not exceed one year;       (l) The proposed 2018 Arlington Fly‐In event use agreement and proposed  waive of fees has been provided to the FAA for the opportunity to review and comment;       (m) If the proposed use is within the airport operations area, it may only be  used for an approved aeronautical use; and       (n) The proposed permit, license or agreement complies with the city’s federal  grant assurance obligations.    2.  The Arlington City Council hereby adopts and incorporates by reference  the Airport Commission’s findings of fact and the recommendation made by the Airport  Commission May 15, 2018, attached hereto as Exhibit A.      ADOPTED by the City Council and APPROVED by the Mayor Pro Tem this 21st day  of May, 2018.                  CITY OF ARLINGTON        _______________________________  Marilyn Oertle, Mayor Pro Tem    ATTEST:      ________________________________      Kristin Banfield, City Clerk        APPROVED AS TO FORM:      ________________________________      Steven J. Peiffle, City Attorney