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HomeMy WebLinkAbout05-14-18 Council WorkshopSPECIAL ACCOMMODATIONS:  The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.  WORK SESSION (6:00 p.m.)  Public Safety  Paul Ellis  WORKSHOP CALL TO ORDER (7:00 p.m.)  Mayor Barb Tolbert  PLEDGE OF ALLEGIANCE  ROLL CALL  Mayor Barb Tolbert – Kristin  APPROVAL OF THE AGENDA  Mayor Pro Tem Marilyn Oertle  INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS  Diane Kamionka from Northwest Innovation Resource Center (NWIRC) will be presenting the vision for  NWIRC Labs in Everett, Arlington, and Swift Center.   Mayor Barb Tolbert  WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN  1. Parks, Art, and Recreation (PARC) and Airport commission ATTACHMENT A   appointments Staff Presentation:  Kristin Banfield Council Liaison:  Marilyn Oertle/Jan Schuette 2. Authorization to apply for Recreation and Conservation Office (RCO)ATTACHMENT B  grant for Evans Park Staff Presentation:  Sarah Lopez Council Liaison:  Marilyn Oertle 3. Resolution authorizing investment – Local Government Investment ATTACHMENT C  Pool (LGIP) Staff Presentation:  Kristin Garcia Council Liaison:  Mayor Pro Tem Marilyn Oertle Arlington City Council Work Session and Workshop          Monday, May 14, 2018 at 6:00 pm  City Council Chambers – 110 E Third Street                      SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.  4. EMS Interfund Loan               ATTACHMENT D      Staff Presentation:  Kristin Garcia      Council Liaison:  Jesica Stickles    5. Interlocal Agreement with National Purchasing Partners (NPP)     ATTACHMENT E      Staff Presentation:  Paul Ellis      Council Liaison:  Mayor Pro Tem Marilyn Oertle    6. TV21 equipment replacement             ATTACHMENT F      Staff Presentation:  Bryan Terry      Council Liaison:  Mayor Pro Tem Marilyn Oertle    7. Replacement of electronic Patient Care Reporting (ePCR) tablets   ATTACHMENT G      Staff Presentation:  Bryan Terry      Council Liaison:  Sue Weiss    8. Haller Splash Pad                  ATTACHMENT H      Staff Presentation:  Jim Kelly      Council Liaison:  Mayor Pro Tem Marilyn Oertle    9. Resolution waiving fees for Arlington Fly‐In         ATTACHMENT I      Staff Presentation:  Dave Ryan      Council Liaison:  Jan Schuette    10. Miscellaneous council items    PUBLIC COMMENT  For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.    COUNCILMEMBER REPORTS    EXECUTIVE SESSION    RECONVENE    ADJOURNMENT  Mayor Barb Tolbert  City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: May 14, 2018 SUBJECT: Appointments and reappointments to Parks, Arts, and Recreation Commission and Airport Commission ATTACHMENTS: Redacted applications of Lauren Hammond, Nicholas Rieman, and John Branthoover DEPARTMENT OF ORIGIN Administration‐ Kristin Banfield EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Lauren Hammond was interviewed for PARC on March 28, 2017. Nicholas Rieman was interviewed on May 3, 2018. The interview committee is recommending Lauren to be appointed for the PARC term April 1, 2018‐April 1, 2021 and Nicholas for the PARC term April 1, 2018 – April 1‐2021. These positions were formerly held by Bob Leonard and Christopher St. John, who have resigned. The Airport Commission requests to reappoint John Branthoover. Mr. Branthoover was appointed in January 2017 to the unexpired term of Cheri Carlson. HISTORY: The PARC serves as an advisory commission to the Mayor and City Council with respect to Parks, Arts and Recreation facilities and programs within the City, as well as changes, expansion or new acquisition of both facilities and programs. Terms for the seven members are four years (staggered). The Airport Commission consists of seven members, appointed by the City Council. Terms are three years. The duties of the Airport Commission are to construct, enlarge, improve, maintain, equip, operate and regulate said airport and airport facilities, but remain in all these things accountable to the city council. ALTERNATIVES Table the recommendations until a later date. RECOMMENDED MOTION: Workshop; discussion only. At the May 14, 2018 meeting, the recommended motion will be, “I move to appoint Lauren Hammond and Nicholas Rieman to the Parks, Arts, and Recreation Commission and reappoint John Branthoover to the Airport Commission.” Lauren Hammond ✔ 2/17/2017 (Attach page for additional space) Parks and recreation are hugely important to me and my family. I graduated with a degree in Recreation Management and Youth Leadership several years ago. I chose to go in to that field because I was passionate about creating fun and meaningful programs for youth and their families. I have had many opportunities to do that, both as an employee and as a volunteer. I have worked in family programming at the YMCA, directed child care programs at the YMCA and the Boys and Girls Club. I have also volunteered with Big Brothers/Big Sisters, Boys and Girls Club, and in the school district. I'm a mother of 3, and an 8 year resident of Arlington. I am an active volunteer with youth programs at my church, and I work as a substitute teacher in our district. It's fair to say my finger is on the pulse of what youth and families care about and need in our town. I am eager to learn and share my ideas. Thanks so much for considering my application. Lodging Tax applicants must attach a letter of support from the organization they are representing. Nicholas rieman ✔✔ ✔✔ ✔✔ ✔ 12/18/2017 (Attach page for additional space) I have no background in government, but I've always been working. Currently I work in manufacturing but Ive done my fair share of retail and maintenance. I am very interested in government and politics, especially on the local level and would like to learn more. Lodging Tax applicants must attach a letter of support from the organization they are representing. John Branthoover ✔ April 19, 2018 (Attach page for additional space) U. S. Air Force Veteran !6 Years International Business experience with Olivetti, Ericsson and DataSaab 30 Total Years of business experience in High-Tec areas of Sat -Communications and secure U.S. Government Command and Control communications. Have served 8 Years as President of the Board of Gleneagle Country Club Association. Lodging Tax applicants must attach a letter of support from the organization they are representing. City of Arlington Council Agenda Bill Item: WS #2 Attachment B COUNCIL MEETING DATE: May 14, 2018 SUBJECT: Resolution authorizing application for WA Recreation and Conservation Office (RCO) Youth Athletic Facilities Grant for Evans Park improvements. ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Administration; Community Revitalization EXPENDITURES REQUESTED: None BUDGET CATEGORY: Capital Improvements BUDGETED AMOUNT: $20,718 LEGAL REVIEW: DESCRIPTION: Staff is requesting authorization to submit an application for grant funding through Youth Athletic Facilities Program to the Recreation and Conservation Funding Board. Grant request is $45, 498 with a match of $20,718 city funds and $24,780 labor. The project would include: Re‐roof restrooms, paint, new backstop, new bleachers, accessible paths, playground surfacing (woodchips) and ramp, repair batting cage, regrade outfield. Grants are awarded July 2019. HISTORY: W.E. Evans Memorial Field was developed in 1977 and much of the original infrastructure and amenities have not been replaced. The park is over‐due for renovation. If received, this grant will provide funds to help us renovate the park. ALTERNATIVES Deny authorization to apply. RECOMMENDED MOTION: Workshop; discussion only. At the May 21, 2018 meeting, the recommended motion will be, “I move to approve the resolution and authorize the City staff to apply for the WA State Recreation and Conservation grant for improvements to Evans Park.”   A RESOLUTION AUTHORIZING CITY OF ARLINGTON STAFF TO APPLICATION  FOR A RECREATION AND CONSERVATION OFFICE GRANT FOR RENOVATION  OF EVANS FIELD    Organization Name (sponsor) ________City of Arlington_________________   Resolution No. (if applicable)___2018‐XXX______________________________________________________________    Project(s) Number(s), and Name(s)  Arlington Evans Baseball Field Renovation  18‐1943        This resolution/authorization authorizes the person identified below (in section 2) to act as the authorized  representative/agent on behalf of our organization and to legally bind our organization with respect to the above  Project(s) for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office).  WHEREAS, state grant assistance is requested by our organization to aid in financing the cost of the Project(s) referenced  above;   NOW, THEREFORE, BE IT RESOLVED that:   1. Our organization has applied for or intends to apply for funding assistance managed by the Office for the above  “Project(s).”  2.  Barbara Tolbert, Mayor City of Arlington is authorized to act as a representative/agent for our organization with full  authority to bind the organization regarding all matters related to the Project(s), including but not limited to, full  authority to: (1) approve submittal of a grant application to the Office, (2) enter into a project agreement(s) on  behalf of our organization, (3) sign any amendments thereto on behalf of our organization, (4) make any decisions  and submissions required with respect to the Project(s), and (5) designate a project contact(s) to implement the  day‐to‐day management of the grant(s).   3. Our organization has reviewed the sample project agreement on the Recreation and Conservation Office’s WEBSITE  at: https://rco.wa.gov/documents/manuals&forms/SampleProjAgreement.pdf.  We understand and acknowledge  that if offered a project agreement to sign in the future, it will contain an indemnification and legal venue  stipulation (applicable to any sponsor) and a waiver of sovereign immunity (applicable to Tribes) and other terms  and conditions substantially in the form contained in the sample project agreement and that such terms and  conditions of any signed project agreement shall be legally binding on the sponsor if our representative/agent  enters into a project agreement on our behalf.  The Office reserves the right to revise the project agreement prior  to execution and shall communicate any such revisions with the above authorized representative/agent before  execution.    4. Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized  representative/agent has full legal authority to enter into a project agreement(s) on its behalf, that includes  indemnification, waiver of sovereign immunity (as may apply to Tribes), and stipulated legal venue for lawsuits and  other terms substantially in the form contained in the sample project agreement or as may be revised prior to  execution.    5. Grant assistance is contingent on a signed project agreement.  Entering into any project agreement with the Office  is purely voluntary on our part.  6. Our organization understands that grant policies and requirements vary depending on the grant program applied  to, the grant program and source of funding in the project agreement, the characteristics of the project, and the  characteristics of our organization.   7. Our organization further understands that prior to our authorized representative/agent executing the project  agreement(s), the RCO may make revisions to its sample project agreement and that such revisions could include  the indemnification, the waiver of sovereign immunity, and the legal venue stipulation.  Our organization accepts  the legal obligation that we shall, prior to execution of the project agreement(s), confer with our authorized  representative/agent as to any revisions to the project agreement from that of the sample project agreement.  We  also acknowledge and accept that if our authorized representative/agent executes the project agreement(s) with  any such revisions, all terms and conditions of the executed project agreement (including but not limited to the  indemnification, the waiver of sovereign immunity, and the legal venue stipulation) shall be conclusively deemed to  be executed with our authorization.    8. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and  necessary to implement the project(s) referenced above.  9. Our organization acknowledges and warrants, after conferring with its legal counsel, that no additional legal  authorization beyond this authorization is required to make the indemnification, the waiver of sovereign immunity  (as may apply to Tribes), and the legal venue stipulation substantially in form shown on the sample project  agreement or as may be revised prior to execution legally binding on our organization upon execution by our  representative/agent.    10. (Recreation and Conservation Funding Board Grant Programs Only]  If match is required for the grant, we  understand our organization must certify the availability of match at least one month before funding approval. In  addition, our organization understands it is responsible for supporting all non‐cash matching share commitments to  this project should they not materialize.  11. Our organization acknowledges that if it receives grant funds managed by the Office, the Office will pay us on only a  reimbursement basis. We understand reimbursement basis means that we will only request payment from the  Office after we incur grant eligible and allowable costs and pay them. The Office may also determine an amount of  retainage and hold that amount until the Project is complete.     12. [Acquisition Projects Only] Our organization acknowledges that any property acquired with grant assistance must be  dedicated for the purposes of the grant in perpetuity unless otherwise agreed to in writing by our organization and  the Office. We agree to dedicate the property in a signed “Deed of Right” for fee acquisitions, or an “Assignment of  Rights” for other than fee acquisitions (which documents will be based upon the Office’s standard versions of those  documents), to be recorded on the title of the property with the county auditor.  13. [Acquisition Projects Only] Our organization acknowledges that any property acquired in fee title must be  immediately made available to the public unless otherwise provided for in policy, the project agreement, or  authorized in writing by the Office Director.  14. [Development, Renovation, Enhancement, and Restoration Projects Only – If your organization owns the property]  Our organization acknowledges that any property owned by our organization that is developed, renovated,  enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless  otherwise allowed by grant program policy, or Office in writing and per the project agreement or an amendment  thereto.  15. [Development, Renovation, Enhancement, and Restoration Projects Only – If your organization DOES NOT  own the property] Our organization acknowledges that any property not owned by our organization that is  developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the  grant as required by grant program policies unless otherwise provided for per the project agreement or an  amendment thereto.       16. [Only for Projects located in Water Resources Inventory Areas 1 – 19 that are  applying for funds from the Critical  Habitat, Natural Areas, State Lands Restoration and Enhancement, Riparian Protection, or Urban Wildlife Habitat  grant categories; or the Puget Sound Acquisition and Restoration program, or a Salmon Recovery Funding Board  approved grant]   Our organization certifies the following: the Project does not conflict with the Puget Sound Action  Agenda developed by the Puget Sound Partnership under RCW 90.71.310.  17. This resolution/authorization is deemed to be part of the formal grant application to the Office.  18. Our organization warrants and certifies, after conferring with its legal counsel, that this resolution/authorization  was properly and lawfully adopted following the requirements of our organization and applicable laws and policies  and that our organization has full legal authority to commit our organization to the warranties, certifications,  promises and obligations set forth herein.  [Native American Tribes, Local Governments, and Nonprofit Organizations Only] This application authorization was  adopted by our organization during the meeting held:    Location :  City of Arlington Council Chambers, 110 E 3rd Street, Arlington, WA 98223     Date  May 21, 2018      [All Applicants] Signed and approved on behalf of the resolving body of the organization by the following authorized  member(s):     Signed                             Title             Date                  Washington State Attorney General’s Office  Approved as to form _____ _______________1/19/18_____________________        Assistant Attorney General    Date  You may reproduce the above language in your own format; text however may not change.  City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: May 14, 2018 SUBJECT: Resolution Authorizing Investment of the City of Arlington Monies in the Local Investment Government Pool ATTACHMENTS: Resolution, Local Government Investment Pool Transaction Authorization Form Web Client Logon Authorization Form DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The Washington State Treasurer’s Office contacted me and requested an update to the Authorizing Resolution they have on file. The Treasurer’s Office is where the city invests money into the local government investment pool (LGIP). City financial policy already allows the finance director to invest city money but the Treasurer’s Office requested an updated resolution for their file. The Resolution authorizes Kristin Garcia, Finance Director, to invest city funds and allows the finance director to authorize other individuals to withdraw or invest city funds or to have access to view LGIP reports. The resolution and related forms will allow myself, Kristin Garcia as finance director and Sheri Amundson, Assistant Finance Director the ability to invest funds with the LGIP and to access online reports. HISTORY: ALTERNATIVES: Designate an individual other than the finance director to make investments on behalf of the City of Arlington. Do not allow investments into the local government investment pool RECOMMENDED MOTION: Workshop; discussion only. At the May 21, 2018 council meeting the recommended motion will be, “I move to approve the resolution authorizing investment of the City of Arlington monies in the local government investment pool.”     1    RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON AUTHORIZING INVESTMENT OF THE CITY OF ARLINGTON MONIES IN THE LOCAL GOVERNMENT INVESTMENT POOL WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a trust fund to be known as the public funds investment account (commonly referred to as the Local Government Investment Pool (LGIP)) for the contribution and withdrawal of money by an authorized governmental entity for purposes of investment by the Office of the State Treasurer; and WHEREAS, from time to time it may be advantageous to the authorized governmental entity, The City of Arlington, the “governmental entity”, to contribute funds available for investment in the LGIP; and WHEREAS, the investment strategy for the LGIP is set forth in its policies and procedures; and WHEREAS, any contributions or withdrawals to or from the LGIP made on behalf of the governmental entity shall be first duly authorized by the City Council, the “governing body” or any designee of the governing body pursuant to this resolution or a subsequent resolution; and WHEREAS the governmental entity will cause to be filed a certified copy of said resolution with the Office of the State Treasurer; and WHEREAS the governing body and any designee appointed by the governing body with authority to contribute or withdraw funds of the governmental entity has received and read a copy of the prospectus and understands the risks and limitations of investing in the LGIP; and WHEREAS, the governing body attests by the signature of its members that it is duly authorized and empowered to enter into this agreement, to direct the contribution or withdrawal of governmental entity monies, and to delegate certain authority to make adjustments to the incorporated transactional forms, to the individuals designated herein. NOW THEREFORE, BE IT RESOLVED that the governing body does hereby authorize the contribution and withdrawal of governmental entity monies in the LGIP in the manner prescribed by law, rule, and prospectus. BE IT FURTHER RESOLVED that the governing body has approved the Local Government Investment Pool Transaction Authorization Form (Form) as completed by the Finance Director and incorporates said form into this resolution by reference and does hereby attest to its accuracy.     2    BE IT FURTHER RESOLVED that the governmental entity designates Kristin Garcia, Finance Director the “authorized individual” to authorize all amendments, changes, or alterations to the Form or any other documentation including the designation of other individuals to make contributions and withdrawals on behalf of the governmental entity. BE IT FURTHER RESOLVED that this delegation ends upon the written notice, by any method set forth in the prospectus, of the governing body that the authorized individual has been terminated or that his or her delegation has been revoked. The Office of the State Treasurer will rely solely on the governing body to provide notice of such revocation and is entitled to rely on the authorized individual’s instructions until such time as said notice has been provided. BE IT FURTHER RESOLVED that the Form as incorporated into this resolution or hereafter amended by delegated authority, or any other documentation signed or otherwise approved by the authorized individual shall remain in effect after revocation of the authorized individual’s delegated authority, except to the extent that the authorized individual whose delegation has been terminated shall not be permitted to make further withdrawals or contributions to the LGIP on behalf of the governmental entity. No amendments, changes, or alterations shall be made to the Form or any other documentation until the entity passes a new resolution naming a new authorized individual; and BE IT FURTHER RESOLVED that the governing body acknowledges that it has received, read, and understood the prospectus as provided by the Office of the State Treasurer. In addition, the governing body agrees that a copy of the prospectus will be provided to any person delegated or otherwise authorized to make contributions or withdrawals into or out of the LGIP and that said individuals will be required to read the prospectus prior to making any withdrawals or contributions or any further withdrawals or contributions if authorizations are already in place. This resolution will become effective immediately upon passage. PASSED by the City Council and APPROVED by the Mayor this 21st day of May, 2018. CITY OF ARLINGTON _________________________________ Barbara Tolbert, Mayor ‘     3    ATTEST: _________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: _______________________________ Steve Peiffle, City Attorney City of Arlington Council Agenda Bill Item: WS #4 Attachment D COUNCIL MEETING DATE: May 14, 2018 SUBJECT: Inter‐fund Loan from Growth Fund to EMS Fund ATTACHMENTS: Loan Worksheet – Exhibit 1 DEPARTMENT OF ORIGIN Finance: Kristin Garcia, Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: $105,778 BUDGET CATEGORY: Growth Fund BUDGETED AMOUNT: $223,915 LEGAL REVIEW: DESCRIPTION: For the month of April, the EMS fund required a loan of $105,788 as revenues were not sufficient to cover operating expenses. In previous years, the city has received an April “draw” from the County on our property and EMS tax levies. Effective April 1, the County changed the way they distribute the taxes and will no longer be remitting a draw. They will only remit the amounts collected in April. The change in distribution impacts cash flow in EMS and we can no longer break even in the month of April as the EMS fund historically does not carry a fund balance. The change in distribution further stresses the importance of the EMS fund to establish a fund balance for a minimum of 4 months’ worth of operating expenses. The outstanding balance on the loan, as of April 30, is $498,195.74. HISTORY: The previous outstanding loan from 2017 has not been fully repaid. The outstanding balance on the 2017 loan is $26,000. In January the fund required a loan of $139,477.72. In February the fund required a loan of $121,212. In March the fund required a loan of $105,728.02. ALTERNATIVES: Do not approve the inter‐fund loan and allow the fund to be negative. This could violate RCW 43.09.210 which states that no fund should unfairly benefit from another. RECOMMENDED MOTION: Workshop; discussion only. At the May 21, 2018 council meeting, the recommended motion will be, “I move to authorize an inter‐fund loan of $105,778 from the Growth Fund to the EMS Fund.” City of Arlington Council Agenda Bill Item: WS #5 Attachment E COUNCIL MEETING DATE: May 14, 2018 SUBJECT: Interlocal Agreement with National Purchasing Partners (NPP) ATTACHMENTS: Interlocal Agreement and Resolution DEPARTMENT OF ORIGIN Finance; Kurt Patterson – 360‐403‐3454 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: Council is being asked to give the Mayor authority to sign an interlocal agreement with League of Oregon Cities – National Purchasing Partners (NPP) for the purpose of utilizing the program’s collaborative purchasing power. HISTORY: The Central Purchasing Coordinator has found purchasing cooperatives to be a useful tool for purchasing many items used by the City. They offer a wide variety of items that have already been competitively bid thus saving the City time and money. ALTERNATIVES: Remand back to staff for additional information. RECOMMENDED MOTION: Workshop; discussion only. At the May 21, 2018 council meeting, the recommended motion will be, “I move to approve the interlocal agreement with National Purchasing Partners, and authorize the Mayor to sign the interlocal agreement.” City of Arlington Council Agenda Bill Item: WS #6 Attachment F COUNCIL MEETING DATE: May 14, 2018 SUBJECT: Purchase with Swagit Productions, LLC for TV 21 equipment ATTACHMENTS: Quote and supporting documents DEPARTMENT OF ORIGIN IT EXPENDITURES REQUESTED: $20,096.22 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: IT is requesting City Council authorize the Mayor to approve the purchase of TV 21 equipment to broadcast to the City’s peg channel, as well as to stream to the City website. HISTORY: This was a 2018 budgeted expenditure, but unfortunately due to the workload, was not implemented. IT is requesting to replace the equipment that runs TV 21. The current equipment is outdated and has no support. Replacing it with new equipment restores the ability to add content such as video to the channel, and gives the ability to stream the content to the City website for more exposure, and archive our audio from the meetings. This equipment is funded from the PEG capital revenue that the City receives from Comcast. The fund currently has a balance of $60,521.86 ALTERNATIVES: Take no action RECOMMENDED MOTION: Workshop; discussion only. At the May 21, 2018 council meeting, the recommended motion will be, “I move to approve the purchase of TV 21 equipment, and authorize the Mayor to sign the agreement with Swagit Productions, LLC.” City of Arlington Council Agenda Bill Item: WS #7 Attachment G COUNCIL MEETING DATE: May 14, 2018 SUBJECT: Replacement of ePCR (electronic Patient Care Reporting) tablets ATTACHMENTS: CDW‐G Quote for Dell Rugged 7212 DEPARTMENT OF ORIGIN Fire EXPENDITURES REQUESTED $19,630.98 BUDGET CATEGORY: Equipment Replacement ‐ Tech BUDGETED AMOUNT: None – Non Budgeted item LEGAL REVIEW: DESCRIPTION: Council is asked to consider the use of IT equipment replacement to purchase seven (7) ePCR tablets for patient care reporting. HISTORY: Currently, the fire department uses Panasonic CF‐19 tablets to perform ePCR. We currently have one that is scheduled for replacement, and several next year. Panasonic no longer manufactures the CF‐ 19, and the direct replacement is not advantageous to ePCR reporting. Instead of having a mix match of equipment/docks/power supplies, we are requesting that we replace them all with the same technology so we have consistency throughout the fire apparatus. We are recommending replacing the CF‐19 with a less expensive (savings of $1,500 per device) Dell Rugged tablet, which includes a 5 year accidental damage replacement warranty. The IT Equipment replacement fund can support the accelerated replacement of the equipment. ALTERNATIVES: Take no action RECOMMENDED MOTION: Workshop; discussion only. At the May 21, 2018 council meeting, the recommended motion will be, “I move to approve the budget amendment of $19,630.98 for the accelerated replacement of seven ePCR tablets.” Page 1 of 1 QUOTE CONFIRMATION DEAR BRYAN TERRY, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL JSFG920 4/16/2018 JSDJ001 10057062 $19,630.98 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT.PRICE DELL CTO 7212 I3-7100U 128/8 W10P 7 5067564 $2,570.51 $17,993.57 Mfg. Part#: 3000024086699 Contract: KCDA Catalog Agreement- Contract# 018-A (018-A) PURCHASER BILLING INFO SUBTOTAL $17,993.57 Billing Address: CITY OF ARLINGTON ACCTS PAYABLE 238 N OLYMPIC AVE ARLINGTON, WA 98223-1337 Phone: (360) 403-3421 Payment Terms: Net 30 Days-Govt State/Local SHIPPING $0.00 SALES TAX $1,637.41 GRAND TOTAL $19,630.98 DELIVER TO Please remit payments to: Shipping Address: CITY OF ARLINGTON BRYAN TERRY 238 N OLYMPIC AVE ARLINGTON, WA 98223-1337 Phone: (360) 403-3421 Shipping Method: DROP SHIP-GROUND CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Need Assistance? CDW•G SALES CONTACT INFORMATION Von Alanguilan |(877) 679-0888 |vonalan@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager © 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 City of Arlington Council Agenda Bill Item: WS #8 Attachment H COUNCIL MEETING DATE: May 14, 2018 SUBJECT: Bid for Haller Park Splash Pad ATTACHMENTS: None. DEPARTMENT OF ORIGIN Public Works/Parks and Recreation EXPENDITURES REQUESTED: Engineers Estimate $760,000 BUDGET CATEGORY: Park Improvement Fund BUDGETED AMOUNT: $1,158,000.00 (2017 budgeted amount, this will be moved to the 2018 budget through the budget amendment process at year end) LEGAL REVIEW: DESCRIPTION: The bid received for the Haller Park Splash Pad construction project was opened May 10. Staff recommends rejecting the bid and re-advertising the project. HISTORY: For several years the Arlington community has been working with the City on the installation of a splash pad at Haller Park. The City embraced the concept and worked with the community to raise the funding needed to design, procure and construct the splash pad. After receiving a generous donation from the Stillaguamish Tribe of Indians, a generous donation from the Arlington Rotary Club, and a grant from the Washington State Recreation and Conservation Office (RCO), the City had sufficient funding to begin planning and design of the splash pad. The City has completed the design of the splash pad and park improvements, has advertised the project for construction, and is now ready to award the contract and build the splash pad. ALTERNATIVES: Remand to staff for further evaluation RECOMMENDED MOTION: Workshop; discussion only. At the May 21, 2018 council meeting, staff recommends rejecting the only bid and re-advertising the construction of the Haller Park Splash Pad project. City of Arlington Council Agenda Bill Item: WS #9 Attachment I COUNCIL MEETING DATE: May 14, 2018 SUBJECT: Resolution to waive Fly –In fees ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Airport EXPENDITURES REQUESTED: Legal Review BUDGET CATEGORY: Professional Services BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Each year the airport is required to bring to the City Council a resolution to waive land use fees for the annual Fly‐In. Part of the resolution details the finding of facts supporting the decision to waive fees for this event. The Airport Commission approved the findings of this resolution on their May 8th, 2018 regular commission meeting and bring it to the City Council for final approval. HISTORY: In 2016, the City Council adopted Ordinance No. 2016‐011 which details the findings of facts in support of the decision to waive fees for this event. ALTERNATIVES: RECOMMENDED MOTION: Workshop; discussion only. At the May 21, 2018 council meeting, the recommended motion will be, “I move to approve the resolution to waive Fly‐In land use fees, and authorize the Mayor Pro Tem to sign the resolution.” RESOLUTION NO. 20187-XXX RESOLUTION NO. 2018-XXX A RESOLUTION OF THE CITY OF ARLINGTON ADOPTING FINDINGS REGARDING THE WAIVER OF FEES FOR THE 2017 2018 ARLINGTON FLY-IN EVENT WHEREAS, the City of Arlington adopted Ordinance No. 2016-011 on June 20, 2016, creating a mutual benefit agreement process for certain events to be held at the Arlington Municipal Airport; and WHEREAS, the Arlington Airport Commission held a public meeting on May 8, 2018 to discuss the requested waiver of fees for the 2018 Arlington Fly-In Event; and WHEREAS, the Airport Commission’s Findings of Fact and recommendation is attached hereto as exhibit Exhibit A; and WHEREAS, the City Council wishes to adopt required findings in support of the waiver of fees; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON AS FOLLOWS: 1. The Arlington City Council makes the following written findings relating to the 2018 Fly-In event, as required by AMC 14.08.065 and Ordinance No. 2016-011, adopted by the City Council on June 20, 2016: (a) The 2018 Arlington Fly-In Event enhances public acceptance of the airport in the community in the immediate area of the airport; (b) The subject property will be put to a desired public recreational or other community use by the community in the immediate area of the airport during the 2018 Arlington Fly-In event; (c) The desired community use and the community goodwill that would be generated by 2018Arlington Fly-In Event serves the business interest of the airport in ways that can be articulated and demonstrated; (d) The 2018 Arlington Fly-In Event does not adversely affect the capacity, security, safety, or operations of the airport; (e) At the time the 2018 Arlington Fly-In Event is contemplated, the subject property would not reasonably be expected to produce more than de minimis revenue; (f) The 2018 Arlington Fly-In does not preclude reuse of the subject property for airport purposes; (g) Airport revenue does not support the capital or operating costs associated with the 2018 Arlington Fly-In Event; (h) The 2018 Arlington Fly-In Event is not to a for-profit organization or for the benefit of private individuals; RESOLUTION NO. 20187-XXX (i) The permit, license or contract for the 2018 Arlington Fly-In Event complies with RCW 14.08.120(5); (j) The permit, license or other contract for the 2018 Arlington Fly-In Event does not exceed five (5) years; (k) The permit, license or other contract for the 2018 Arlington Fly-In Event does not exceed one year; (l) The proposed 2018 Arlington Fly-In Event use agreement and proposed waive of fees has been provided to the FAA for the opportunity to review and comment; (m) If the proposed use is within the airport operations area, it may only be used for an approved aeronautical use; and (n) The proposed permit, license or agreement complies with the city’s federal grant assurance obligations. 2. The Arlington City Council hereby adopts and incorporates by reference the Airport Commission’s findings of fact and the recommendation made by the Airport Commission May 8, 2018, attached hereto as Exhibit A. ADOPTED by the City Council and APPROVED by the Mayor Pro Tem this ____ day of ___________, 2018. CITY OF ARLINGTON _______________________________ Marilyn Oertle, Mayor Pro Tem ATTEST: ________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: ________________________________ Steven J. Peiffle, City Attorney