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Home My WebLink About05-07-18 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Kristin APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle 1. Minutes of the April 16 and April 23, 2018 Council Meetings ATTACHMENT A 2. Accounts Payable 3. Public Art Proposals ATTACHMENT B 4. Ordinance Correcting a Typographical Error in Ordinance 2014‐016 ATTACHMENT C Relating to the Sunset Provision of Utility Taxes 5. Construction Services Amendment for Taxiway Charlie Project ATTACHMENT D PUBLIC HEARING NEW BUSINESS 1. Review Heather Logan Consulting Professional Services Agreement ATTACHMENT E Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Marilyn Oertle 2. Low Bid Award for the 2018 Utility Improvement and Pavement ATTACHMENT F Preservation Project Staff Presentation: Jim Kelly Council Liaison: Mike Hopson Arlington City Council Meeting Monday, May 7, 2018 at 7:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 3. Opal Properties, LLC Release of Easements ATTACHMENT G Staff Presentation: Jim Kelly Council Liaison: Mayor Pro Tem Marilyn Oertle 4. Resolution Adopting Updated Fee Schedule ATTACHMENT H Staff Presentation: Kristin Banfield Council Liaison: Mayor Pro Tem Marilyn Oertle 5. Inter‐fund Loan from Growth Fund to EMS Fund ATTACHMENT I Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Marilyn Oertle DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION Review of collective bargaining negotiations, grievances, or discussions regarding the interpretation or application of a labor agreement [RCW 42.30.140(4)] RECONVENE ADJOURNMENT Mayor Barb Tolbert DRAFT Page 1 of 3 Council Chambers 110 East Third St April 16, 2018 Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Joshua Roundy, Jesica Stickles, and Marilyn Oertle. Council Members Absent: Sue Weiss. City Staff Present: Mayor Barb Tolbert, Paul Ellis, Jonathan Ventura, Dave Kraski, Kristin Garcia, Kristin Banfield, and City Attorney Steve Peiffle. Also Known to be Present: Tina Davis, family and friends of Tina Davis, Cristy Brubaker, Lisa Cisneros, Kay Duskin, Dave Duskin, Girl Scout Troop #45076, and Doug Buell. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the agenda. The motion passed unanimously. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Lisa Cisneros, President of the Dowtown Arlington Business Association (DABA), and Cristy Brubaker, Treasurer of DABA, presented a check to the City for $6,250 for the stage at Legion Park. DABA is donating $5,000, the Stilly Diner is donating $500, Action Sports is donating $500, and Olympic Escrow is donating $250 to the project. The Mayor and Council thanked DABA for their generosity. MAYOR’S VOLUNTEER AWARD Communications Manager and City Clerk Kristin Banfield introduced Tina Davis and presented her with the Mayor’s Volunteer Recognition Award for her leadership and big‐ heartedness, which resulted in over 700 needy Arlington and Darrington children receiving Christmas gifts in 2017. PROCLAMATIONS None. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting April 16, 2018 Page 2 of 3 PUBLIC COMMENT Sheila Sinn, 9214 182nd Street NE, provided a letter to Council outlining the concerns of the Eagle Creek Road Association on the proposed Arlington Roundabout Plaza project. These same comments have been submitted to the Planning Department with a request for a response. Ms. Sinn also requested a response from the Arlington Fire Department on the concerns. She expressed that she believed the issues raised must be resolved before an approval of the Binding Site Plan can be issued. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda which was unanimously carried: 1. Minutes of the April 2 and April 9, 2018 Council meetings. 2. Accounts Payable: Approval of EFT Payments and Claims Checks #93424 through #93550 dated April 3, 2018 through 16, 2018 for $497,088.76 and approval of EFT Payments and Payroll Checks #29281 through #29288 dated March 1, 2018 through March 31, 2018 for $1,370,111.34. 3. Dedication of real property for right of way purposes (Arlington Roundabout Plaza). PUBLIC HEARING None. NEW BUSINESS Police Department Acceptance of Community Contribution Grant from Rotary Club of Arlington for Eight Automatic External Defibrillators (AEDs) Police Chief Jonathan Ventura reviewed the proposed acceptance of funds from the Rotary Club of Arlington’s Community Contribution Grant program to purchase eight AEDs for field deployment in police vehicles. Chief Ventura thanked Arlington Rotary members Erik Granroth and Jola Barnett for the assistance in receiving the grant. This was an unbudgeted receipt of a grant, so a year‐end budget amendment may be required. Councilmember Jesica Stickles moved and Councilmember Mike Hopson seconded the motion to accept the Community Contribution grant from the Rotary Club of Arlington for the purchase of eight AEDs. The motion passed unanimously. Boards and Commissions appointments and reappointments City Clerk Kristin Banfield briefly reviewed the reappointments of Allen Ice and Leilani Lucrisia to the Cemetery Board and Kay Duskin to the Civil Service Commission. She also reviewed the recommendation from the Lodging Tax Advisory Committee (LTAC) to appoint Rachel Ralson and Matthew Rosenthal to LTAC, noting that LTAC is required to select two representatives from lodging tax generators during this round of appointments. Discussion followed. Mayor Pro Tem Marilyn Oertle moved and Councilmember Jesica Stickles seconded the motion to confirm the reappointment of Allen Ice and Leilani Lucrisia to the Cemetery Board, the reappointment of Kay Duskin to the Civil Service Commission, and the appointment of Rachel Ralson and Matthew Rosenthal to the Lodging Tax Advisory Committee. The motion passed unanimously. Minutes of the City of Arlington City Council Meeting April 16, 2018 Page 3 of 3 Resolution supporting funding of a new countywide 911 emergency radio system City Administrator Paul Ellis reviewed the proposed resolution supporting the replacement of the SERS Radio System and encouraging Snohomish County to develop funding options for the replacement. Mr. Ellis reminded the Council that the resolution doesn’t commit the city to any funding scenario; it only serves as an acknowledgement of the issue and our support in replacing the radio system. Discussion followed. Mayor Pro Tem Marilyn Oertle moved and Councilmember Mike Hopson seconded the motion to approve the resolution to support funding of a new countywide 911 emergency radio system and authorize the Mayor to sign it. The motion passed unanimously. Interlocal Agreement for Fire and EMS Mutual Aid City Administrator Paul Ellis reviewed the proposed interlocal agreement for Fire and EMS mutual aid covering all of Snohomish County, and parts of King, Skagit, and Island counties. The agreement allows Arlington to receive and provide mutual aid with no financial commitment or effect to negotiations with contract agencies. This is an existing agreement now being proposed to extend for an additional 10 years. Discussion followed. Councilmember Jesica Stickles moved and Councilmember Debora Nelson seconded the motion to approve the interlocal agreement to receive and provide mutual aid for fire and EMS services, and authorize the Mayor to sign the agreement. The motion passed unanimously. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis requested a work session with the Council on Monday, April 23, 2018 beginning at 6:30 p.m. to discuss design standards. He also reminded Council of the upcoming Joint Meeting with Arlington Public Schools, Public Hospital District #3 of Snohomish County, and Public Hospital District #1 of Skagit County on Monday, April 30, 2018 at 6:30 p.m. MAYOR’S REPORT Mayor Tolbert stated that the Bartell’s ribbon cutting would be Thursday, April 19, 2018 at 9:00 a.m. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:25 p.m. ______________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 1 Council Chambers 110 East Third Street April 23, 2018 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Joshua Roundy, Jesica Stickles, Sue Weiss (arrived at 6:48 p.m.) and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Marc Hayes, James Trefry, Kristin Banfield, Lorene Robinson, and City Attorney Steve Peiffle. Also Known to be Present: Sarah Arney. Mayor Tolbert called the work session on Design Standards to order at 6:30 pm. Design Standards Community and Economic Development Director Marc Hayes distributed and reviewed the draft design standards with Council and answered Council questions. Mr. Hayes requested that Council provide him any input on the draft within the next two weeks. The next draft will be brought back to Council at the end of May. ADJOURNMENT With no further business to come before the Council during the work session, the meeting was adjourned at 6:54 p.m. ____________________________ Barbara Tolbert, Mayor Minutes of the Arlington City Council Work Session DRAFT Page 1 of 4 Council Chambers 110 East Third Street April 23, 2018 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Joshua Roundy, Jesica Stickles, Sue Weiss and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Jonathan Ventura, Marc Hayes, Kristin Garcia, Jim Kelly, James Trefry, Kristin Banfield, Marty Wray, Lorene Robinson and City Attorney Steve Peiffle. Also Known to be Present: Sarah Arney, Doug Buell, Ron Moen, and Chris Collier. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. Introduction of Special Guests and Presentations Chris Collier, Program Manager, Alliance for Housing Affordability With the use of a PowerPoint presentation, Mr. Collier provided a summary of the efforts of the Alliance for Housing Affordability and the 2018 work plan. Discussion followed with Mr. Collier answering Council questions. WORKSHOP ITEMS – NO ACTION WAS TAKEN Public Art Proposals City Administrator Paul Ellis reviewed the proposed pieces of art for inclusion in the City’s public art inventory. In accordance with the City’s Public Art policy, the proposals were reviewed and recommended by the Public Art Committee and PARC. Discussion followed with Mr. Ellis and Arlington Arts Council president Sarah Arney answering Council questions. Low Bid Award for the 2018 Utility Improvement and Pavement Preservation Project Public Works Director Jim Kelly reviewed the apparent low bid and bid tabulation for the 2018 Utility Improvement and Pavement Preservation project. The apparent low bidder is Reece Construction Company with a bid of $2,399,917.46. Discussion followed. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop April 23, 2018 Page 2 of 4 Opal Properties, LLC Release of Easements Public Works Director Jim Kelly reviewed the proposal to release the City’s interest in a 60‐ foot wide non‐exclusive access easement road crossing a property owned by Opal Properties, Inc. The Arlington Valley Land Company divided property and sold lots on a parcel of land situated on the east side of 67th Ave, and roughly between 188th St to 197 St. There were no roads or utilities installed when the lots were sold so access easements were created to allow access to many of the lots. Original Lot #6 (Snohomish County Tax Parcel No. 31050400302900) still has a 60‐foot wide non‐exclusive access easement road (Auditor File Number 7905290175) crossing the property. With Arlington Valley Road being constructed, there will be full access to all lots and the City does not require any interest in the aforementioned 60‐ft wide non‐exclusive access easement road. Discussion followed. Resolution Adopting Updated Fee Schedule City Clerk Kristin Banfield reviewed the proposed updates to the City’s Fee Schedule. The fees included in the schedule cover all departments in the city and address items not included in the Arlington Municipal Code. Staff is recommending updates to the planning, public works, EMS, and finance fees. Additional updates will be made in the fall to recreation fees and public records fees. Discussion followed. Ordinance Correcting a Typographical Error in Ordinance 2014‐016 Relating to the Sunset Provision of Utility Taxes City Clerk Kristin Banfield reviewed the proposed ordinance correcting a typographical error in Ordinance No. 2014‐016 relating to the sunset provision of Ordinance 2011‐032 relating to utility taxes. City staff recently determined that Section 1 of Ordinance 2014‐016 contained a typographical error by inadvertently repealing Section 4 of Ordinance 2011‐032 instead of Section 6 of Ordinance 2011‐032. The ordinance also makes the correction effective to the October 20, 2014 adoption date of Ordinance 2014‐016. Ordinance 2014‐016 was adopted for the purpose reaffirming the utility taxes of the City and to eliminating the “sunset provision” in Ordinance No. 2011‐032. Discussion followed. Construction Services Amendment for Taxiway Charlie Project Airport Operations Coordinator Lorene Robinson and Airport Operations Manager Marty Wray reviewed the amendment for construction services on the Taxiway Charlie signage and lighting project. The amendment is for WH Pacific’s additional consultant fee adjustment request for construction management services in the amount of $18,000. The FAA awarded the project grant later than anticipated in 2017, which resulted in pushing the project into the winter months. A decision was made early on in the project to extend the project from 60 days to 85 days in consideration of procurement of materials, shorter daylight hours, and winter weather delays. The FAA will pay 90% of the additional cost incurred. Discussion followed. Interfund Loan from Growth Fund to EMS Fund Finance Director Kristin Garcia reviewed the request for an interfund loan from the Growth Fund to the EMS Fund. For the month of March, the EMS fund required a loan of $105,728.02 as revenues were not sufficient to cover operating expenses. This brings the total Minutes of the City of Arlington City Council Workshop April 23, 2018 Page 3 of 4 outstanding balance on the loan to $392,417.74 which exceeds the amount authorized in the budget. Discussion followed. March 2018 Financial Report Finance Director Kristin Garcia reviewed the March 2018 Financial Report and answered Council questions. REVIEW OF AGENDA ITEM PLACEMENT Council discussed and agreed to place the public art acceptance, the bid award for the 2018 Utility Improvement and Pavement Preservation project, the ordinance correcting a typographical error in Ordinance No. 2014‐016 relating to the sunset provision of utility taxes, and amendment to the construction services contract for Taxiway Charlie project on the May 7, 2018 Consent Agenda. Council requested that the release of easements for Opal Properties, LLC, the resolution adopting an updated fee schedule, and the interfund loan from the Growth Fund to the EMS fund be placed on New Business for action on the May 7, 2018 meeting. MISCELLANEOUS COUNCIL ITEMS Councilmember Debora Nelson requested that the Logan Consulting services contract be brought before Council at the May 7, 2018 meeting with a version that terminates the contract. If the mayor thinks the contract needs to continue, I would like to see a new contract written up with a clearly defined scope of work and that it be brought to council for approval. Councilmember Debora Nelson also requested that Council reexamine the Financial Policy for contracts of professional services and specifically Resolution #2017‐011 during the budget process in the fall. She would like the Council to discuss the policy and procedure and re‐evaluate the process of contracts for professional services to include additional checks and balances in the contract process. She would like Council to review where funding is coming from to pay for the contract and Council approval for all professional services contracts. PUBLIC COMMENT None. COUNCILMEMBER REPORTS Councilmembers Schuette, Oertle, Nelson, Roundy, Weiss and Stickles gave brief reports, while Councilmember Hopson had nothing further to report this evening. MAYOR REPORT None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:23 p.m. Minutes of the City of Arlington City Council Workshop April 23, 2018 Page 4 of 4 ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment B COUNCIL MEETING DATE: May 7, 2018 SUBJECT: Public Art Proposals ATTACHMENTS: Photos and descriptions DEPARTMENT OF ORIGIN Administration, Community Revitalization EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Public Art Proposals: 1. “Steelies” metal fish art for 67th Avenue Medians. Proposal by Monica Bretherton and Erika Bruss. Value of materials $2,000. 6 fish total. 2. “Rip Rap” metal sculpture by Reg Akright for City Hall plaza. Value $8,500. 3. “Duck Dash” painting reprint on metal by Jack Gunter for Haller Park, size 4ft wide. Value $2,500 4. “Dancing Bears” metal sculptures by Monica Bretherton for landscape by stage at Legion Park. Size approximately 4 ft. Value approximately $2,000. One year loan. 5. Haiku Rock for Terrace Park, second addition. Value is $1,000. HISTORY: In accordance with the public art policy, the proposals have been reviewed and recommended by the Public Art Committee and PARC on April 17, 2018. ALTERNATIVES Do not accept some or all of the public art pieces. RECOMMENDED MOTION: I move to accept the public art pieces into the City’s Public Art Collection. “Steelies” metal powder coated fish art. 6 fish total. Cutouts would include found steel objects (industrial) welded in, powder coated black. Donation from Arlington Arts Council Location: 67th Avenue Medians Proposal by Monica Bretherton & Erika Bruss Value of materials $2,000. Size: 5ft long Would require support from City for installation. “Rip Rap” metal and stone sculpture Donation from Arlington Arts Council in memory of George Boulton. Location: Next to Plaza, City Hall Artist: Reg Akright Value: $8,500 (reduced price for AAC $6,000). Would require city to provide base and installation. Incorporate memorial garden for George Boulton. “Duck Dash” painting reprint on metal Donation: Arlington Arts Council Location: Haller Park, new splash pad pump house Artist: Jack Gunter for Haller Park Value: $2,500 Size: 4ft wide Would require city to help with installation. Metal has anti-graffiti coating. Lifespan is approximately 10 years “Dancing Bears” metal sculptures On Loan: Through Monica Bretherton, for approx. one year Location: Legion Park, next to stage in landscaping Size: 4 ft tall Value: Approximately $4,000 Haiku Rock for Terrace Park, second addition. Donation: Arlington Arts Council Location: Terrace Park Value is $1,000. the woods grow mushrooms on logs or hidden by trees some are homes for gnomes - Carl Richardson City of Arlington Council Agenda Bill Item: CA #4 Attachment C COUNCIL MEETING DATE: May 7, 2018 SUBJECT: Ordinance correcting a typographical error in Ordinance No. 2014‐016, relating to the sunset provision of Ordinance 2011‐032 relating to utility taxes, retroactive to the date of adoption ATTACHMENTS: Draft Ordinance DEPARTMENT OF ORIGIN Administration; Kristin Banfield – City Clerk (360) 403‐3444 Legal; Steve Peiffle – City Attorney (360) 435‐2168 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Staff has prepared an ordinance to correct a typographical error in Ordinance No. 2014‐016 relating to the sunset provision of Ordinance 2011‐032 relating to utility taxes. City staff recently determined that Section 1 of Ordinance 2014‐016 contained a typographical error by inadvertently repealing Section 4 of Ordinance 2011‐032 instead of Section 6 of Ordinance 2011‐032. The ordinance also makes the correction effective to the October 20, 2014 adoption date of Ordinance 2014‐016. HISTORY: Ordinance 2014‐016 was adopted for the purpose reaffirming the utility taxes of the City and to eliminating the “sunset provision” in Ordinance No. 2011‐032. ALTERNATIVES: Remand to staff for further revision. RECOMMENDED MOTION: I move to approve the proposed ordinance correcting a typographical error in Ordinance No. 2014‐ 016, relating to the sunset provision of Ordinance 2011‐032 relating to utility taxes, retroactive to the date of adoption. ORDINANCE NO. 2018-XXX 1 ORDINANCE NO. 2018-XXX AN ORDINANCE CORRECTING A TYPOGRAPHICAL ERROR IN ORDINANCE 2014-016, RELATING TO THE SUNSET PROVISION OF CITY ORDINANCE 2011-032 RELATING TO UTILITY TAXES, RETROACTIVE TO THE DATE OF ADOPTION WHEREAS, on October 20, 2014 the City Council of the City of Arlington, Washington, adopted Ordinance 2014-016, entitled “AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON EXTENDING THE RATE OF UTILITY TAXES FOR ELECTRICAL, COAXIAL TELEVISION CABLE TELEVISION, WATER, SEWER, STORMWATER AND GARBAGE SERVICES AS SET FORTH IN ARLINGTON ORDINANCE 2011-032 AND REPEALING THE SUNSET CLAUSE IN SAID ORDINANCE”; and WHEREAS, Ordinance 2014-016 was adopted for the purpose of reaffirming the utility taxes of the City and eliminating the “sunset provision” in Ordinance No. 2011-032; and WHEREAS, the City did continue to charge utility taxes consistent with the intent of the ordinance; and WHEREAS, the City subsequently determined that Section 1 of Ordinance 2014-016 contained a typographical error by inadvertently repealing Section 4 of Ordinance 2011-032 instead of Section 6 of Ordinance 2011-032; and WHEREAS, the City wishes to correct the error caused by the typographical errors, retroactively to the date of adoption; NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows: Section 1. Section 1 of Arlington Ordinance No. 2014-016 shall be and hereby is corrected, retroactive to its date of adoption on October 20, 2014, to read: Section 1. Section 4 6 of Arlington Ordinance 2011-032, adopted by the City on December 19, 2011 shall be and hereby is repealed. Section 2. The title of this ordinance which summarizes the contents shall be published in the official newspaper of the City. The ordinance shall take effect and be in full force five (5) days after the date of publication. ORDINANCE NO. 2018-XXX 2 PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this ______ day of _____________________, 2018. CITY OF ARLINGTON ____________________________________ Barbara Tolbert, Mayor ATTEST: ___________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: ___________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: CA #5 Attachment D COUNCIL MEETING DATE: May 7, 2018 SUBJECT: Taxiway Charlie Lighting & Signing Improvement Project Amendment ATTACHMENTS: Consultant Fee Adjustment & Amendment DEPARTMENT OF ORIGIN Airport EXPENDITURES REQUESTED: $18,000.00 BUDGET CATEGORY: Capital Improvement BUDGETED AMOUNT: $18,000.00 LEGAL REVIEW: DESCRIPTION: Airport staff is requesting that council approve WH Pacific’s additional consultant fee adjustment request for construction management services and authorize the mayor to sign the amendment for the Taxiway Charlie Lighting and Signing Improvements Project in the amount of $18,000.00. The FAA awarded the project grant later than anticipated in 2017, which resulted in pushing the project into the winter months. A decision was made early on in the project to extend the project from 60 days to 85 days in consideration of procurement of materials, shorter daylight hours, and winter weather delays. After discussion with staff and the FAA, we feel that this is a fair request. The FAA will pay 90% of WH Pacific’s request. HISTORY: The Taxiway Charlie Lighting Project involved installing taxiway edge lighting and lighted signs along the entire length of Taxiway Charlie on the west side of the airport. The Taxiway Charlie Project was a budgeted project in the 2017 budget. City Council approved a construction management contract with WH Pacific at their June 5th, 2017 City Council meeting in the amount of $122, 462.00. ALTERNATIVES: Deny Staff’s Recommendation Table Staff’s Recommendation RECOMMENDED MOTION: I move to approve WH Pacific’s additional fee request of $18,000.00 for construction management services and authorize the mayor to sign the amendment for the Taxiway Charlie Lighting and Signing Improvement Project. CI T Y O F A R L I N G T O N EX H I B I T B AR L I N G T O N A I R P O R T TW Y C L I G H T I N G A N D S I G N A G E I M P R O V E M E N T S Fe e R e q u e s t Pr e p a r e d b y : J. S h u t e Re v i e w e d : PR O J . CO N S T . AV I A T I O N RE S I D E N T Ad m i n TA S K MG R MG R EN G I N E E R OB S E R V E R CA D D As s i s t a n t TO T A L PR O J E C T NO PR O J E C T T A S K 19 0 . 0 0 $ 15 3 . 0 0 $ 10 2 . 0 0 $ 11 7 . 0 0 $ 11 5 . 0 0 $ 10 2 . 0 0 $ HR S BU D G E T Se r v i c e s D u r i n g C o n s t r u c t i o n 1. 4 C o n s t r u c t i o n A d m i n i s t r a t i o n 6 1 4 4 4 2 8 $ 4 , 1 5 8 1. 5 R e s i d e n t S e r v i c e s ( 1 3 - D a y s a t 8 h r s / d a y ) 2 2 1 0 4 1 0 8 $ 1 2 , 8 5 4 0 $ 0 0 $ 0 0 $ 0 0 $ 0 Ta s k 5 T o t a l B u d g e t : 8 1 6 0 1 0 8 0 4 1 3 6 $ 1 7 , 0 1 2 EX P E N S E S : Co s t Gr o u n d R. T . Tr a v e l : Pe r U n i t # U n i t s Tr i p s Da y s Mi l e s Ma r k u p 54 5 . 5 5 $ Mi l e a g e $0 . 5 4 5 13 77 1 $5 4 5 . 5 5 Mi s c . e x p e n s e s : 20 8 . 0 0 $ Pr i n t i n g ( 3 s e t s a t 1 0 e a ) $0 . 0 0 0 0 $0 . 0 0 Pe r D i e m $1 6 . 0 0 13 1 $2 0 8 . 0 0 Lo d g i n g $9 3 . 0 0 0 0 $0 . 0 0 Su b - C o n s u l t a n t s : - $ 0 $0 . 0 0 Su m m a r y : Su b t o t a l - L a b o r 17 , 0 1 2 . 0 0 $ Su b t o t a l - R e i m b u r s a b l e s 75 3 . 5 5 $ Su b t o t a l - S u b c o n s u l t a n t s - $ To t a l - 17 , 7 6 5 . 5 5 $ BU D G E T A D J U S T M E N T 18 , 0 0 0 . 0 0 $ C: \ W a s h i n g t o n \ A r l i n g t o n \ T w y C L i g h t i n g \ A W O A d d i t i o n a l F e e R e q u e s t 3 - 1 5 - 2 0 1 8 . x l s x 3/ 1 9 / 2 0 1 8 City of Arlington Council Agenda Bill Item: NB #1 Attachment E COUNCIL MEETING DATE: May 7, 2018 SUBJECT: Review of Heather Logan Consulting Professional Services Agreement ATTACHMENTS: Professional Services Agreement DEPARTMENT OF ORIGIN Administration EXPENDITURES REQUESTED: BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Attached is a revised contract and scope of work for Logan Consulting to provided assistance in Communications and Social Services for the remainder of 2018. HISTORY: Heather Logan was employed with the City of Arlington from August 1, 2016 through October 31, 2017. Her primary duties were Communications and Human Resources. On October 11, 2017, the City entered into a Professional Services Agreement with Heather as Logan Consulting. Logan Consulting has been providing limited services in Communications and Social Services. ALTERNATIVES: RECOMMENDED MOTION: I move to terminate the existing agreement with Logan Consulting, and approve the new agreement and scope of work, and authorize the Mayor to sign the new agreement. PROFESSIONAL SERVICES AGREEMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, is made and entered into in duplicate this 7th day of May, 2018 by and between the CITY OF ARLINGTON, a Washington municipal corporation, hereinafter referred to as the "CITY" and Heather Logan as Logan Consulting, hereinafter referred to as the "SERVICE PROVIDER." RECITALS: WHEREAS, the CITY desires to have certain services and/or tasks performed as set forth below requiring specialized skills and other supportive capabilities; and WHEREAS, sufficient CITY resources are not available to provide such services; and WHEREAS, the SERVICE PROVIDER represents that the SERVICE PROVIDER is qualified and possesses sufficient skills and the necessary capabilities, including technical and professional expertise, where required, to perform the services and/or tasks set forth in this Agreement. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, the parties hereto agree as follows: Scope of Services. The SERVICE PROVIDER shall perform such services and accomplish such tasks, including the furnishing of all materials and equipment necessary for full performance thereof, as are identified and designated as SERVICE PROVIDER responsibilities throughout this Agreement and as detailed herein (Scope of work). Project will begin on May 7, 2018 and will be completed December 31, 2018 or sooner. Term. The Project shall begin on May 7th 2018, and shall be completed no later than December 31st 2018, unless sooner terminated according to the provisions herein. Compensation and Method of Payment. Payments for services provided hereunder shall be made following the performance of such services, unless otherwise permitted by law and approved in writing by the CITY. No payment shall be made for any service rendered by the SERVICE PROVIDER except for services identified and set forth in this Agreement. The CITY shall pay the SERVICE PROVIDER for work performed under this Agreement as follows: SERVICE PROVIDER shall submit monthly invoices detailing work performed and expenses for which reimbursement is sought. CITY shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of PROFESSIONAL SERVICES AGREEMENT 2 an invoice. The SERVICE PROVIDER shall be paid an hourly rate of $75.00 per hour for services provided as described in the scope of work subject to approval of the City Administrator. This contract is not to exceed 25 hours per month average for a total maximum hours of 200 hours. Reports And Inspections. The SERVICE PROVIDER at such times and in such forms as the CITY may require, shall furnish to the CITY such statements, records, reports, data, and information as the CITY may request pertaining to matters covered by this Agreement. The SERVICE PROVIDER shall at any time during normal business hours and as often as the CITY or State Auditor may deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the CITY or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The CITY shall receive a copy of all audit reports made by the agency or firm as to the SERVICE PROVIDER'S activities. The CITY may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the SERVICE PROVIDER'S activities which relate, directly or indirectly, to this Agreement. Independent Contractor Relationship. The parties intend that an independent SERVICE PROVIDER/CITY relationship will be created by this Agreement. The CITY is interested primarily in the results to be achieved; subject to paragraphs herein, the implementation of services will lie solely with the discretion of the SERVICE PROVIDER. No agent, employee, servant or representative of the SERVICE PROVIDER shall be deemed to be an employee, agent, servant or representative of the CITY for any purpose, and the employees of the SERVICE PROVIDER are not entitled to any of the benefits the CITY provides for its employees. The SERVICE PROVIDER will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors or representatives during the performance of this Agreement. In the performance of the services herein contemplated the SERVICE PROVIDER is an independent contractor with the authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the CITY and shall be subject to the CITY'S general rights of inspection and review to secure the satisfactory completion thereof. Service Provider Employees/agents The CITY may at its sole discretion require the SERVICE PROVIDER to remove any employee, agent or servant from employment on this Project. The SERVICE PROVIDER may however employ that (those) individual(s) on other non‐CITY related projects. Hold Harmless/Indemnification. PROFESSIONAL SERVICES AGREEMENT 3 Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. No liability shall attach to the CITY by reason of entering into this Agreement except as expressly provided herein. Treatment of Assets. Title to all property furnished by the CITY shall remain in the name of the CITY and the CITY shall become the owner of the work product and other documents, if any, prepared by the SERVICE PROVIDER pursuant to this Agreement. Compliance with Laws. The SERVICE PROVIDER, in the performance of this Agreement, shall comply with all applicable federal, state or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in this Agreement to assure quality of services. The SERVICE PROVIDER specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. Nondiscrimination. The CITY is an equal opportunity employer. Nondiscrimination in Employment. In the performance of this Agreement, the SERVICE PROVIDER will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The SERVICE PROVIDER shall ensure that applicants are employed, and that employees are treated during employment without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or transfers, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and programs for training including apprenticeships. The SERVICE PROVIDER shall take such action with respect to this Agreement as may be required to ensure full compliance with local, state and federal laws prohibiting discrimination in employment. Nondiscrimination in Services. The SERVICE PROVIDER will not discriminate against any PROFESSIONAL SERVICES AGREEMENT 4 recipient of any services or benefits provided for in this Agreement on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. If any assignment and/or subcontracting has been authorized by the CITY, said assignment or subcontract shall include appropriate safeguards against discrimination. The SERVICE PROVIDER shall take such action as may be required to ensure full compliance with the provisions in the immediately preceding paragraphs herein. Assignment/subcontracting. The SERVICE PROVIDER shall not assign its performance under this Agreement or any portion of this Agreement without the written consent of the CITY, and it is further agreed that said consent must be sought in writing by the SERVICE PROVIDER not less than thirty (30) days prior to the date of any proposed assignment. The CITY reserves the right to reject without cause any such assignment. Any work or services assigned hereunder shall be subject to each provision of this Agreement and proper bidding procedures where applicable as set forth in local, state and/or federal statutes, ordinances and guidelines. Any technical/professional service subcontract not listed in this Agreement, must have express advance approval by the CITY. Changes. Either party may request changes to the scope of services and performance to be provided hereunder, however, no change or addition to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and signed by both parties. Such amendments shall be attached to and made part of this Agreement. Maintenance and Inspection of Records. The SERVICE PROVIDER shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject at all reasonable times to inspection, review, or audit, by the CITY, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. The SERVICE PROVIDER shall retain all books, records, documents and other material relevant to this agreement, for six (6) years after its expiration. The SERVICE PROVIDER agrees that the CITY or its designee shall have full access and right to examine any of said materials at all reasonable times during said period. PROFESSIONAL SERVICES AGREEMENT 5 Other Provisions. If changes in state law necessitate that services hereunder be expanded, the parties shall negotiate an appropriate amendment. If after thirty (30) days of negotiation, agreement can not be reached, this Agreement may be terminated by the City no sooner than sixty (60) days thereafter. Termination. Termination for Convenience. The CITY may terminate this Agreement, in whole or in part, at any time, by at least five (5) days written notice to the SERVICE PROVIDER. Termination for Cause. If the SERVICE PROVIDER fails to perform in the manner called for in this Agreement, or if the SERVICE PROVIDER fails to comply with any other provisions of the Agreement and fails to correct such noncompliance within five (5) days written notice thereof, the CITY may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the SERVICE PROVIDER setting forth the manner in which the SERVICE PROVIDER is in default. The SERVICE PROVIDER will only be paid for services performed in accordance with the manner of performance set forth in this Agreement. Notice. Notice provided for in this Agreement shall be sent by certified mail to the addresses designated for the parties on the last page of this Agreement. Attorneys Fees and Costs. If any legal proceeding is brought for the enforcement of this Agreement, or because of a dispute, breach, default, or misrepresentation in connection with any of the provisions of this Agreement, the prevailing party shall be entitled to recover from the other party, in addition to any other relief to which such party may be entitled, reasonable attorney's fees and other costs incurred in that action or proceeding. Jurisdiction and Venue. This Agreement has been and shall be construed as having been made and delivered within the State of Washington, and it is agreed by each party hereto that this Agreement shall be governed by laws of the State of Washington, both as to interpretation and performance. Any action of law, suit in equity, or judicial proceeding for the enforcement of this Agreement or any provisions thereof, shall be instituted and maintained only in any of the courts of competent jurisdiction in Snohomish County, Washington. Severability. PROFESSIONAL SERVICES AGREEMENT 6 If, for any reason, any part, term or provision of this Agreement is held by a court of the United States to be illegal, void or unenforceable, the validity of the remaining provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the State of Washington, said provision which may conflict therewith shall be deemed inoperative and null and void insofar as it may be in conflict therewith, and shall be deemed modified to conform to such statutory provisions. Entire Agreement. The parties agree that this Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. Further, any modification of this Agreement shall be in writing and signed by both parties. Failure to comply with any of the provisions stated herein shall constitute material breach of contract and cause for termination. Both parties recognize time is of the essence in the performance of the provisions of this Agreement. It is also agreed by the parties that the forgiveness of the nonperformance of any provision of this Agreement does not constitute a waiver of the provisions of this Agreement. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed the day and year first hereinabove written. CITY: SERVICE PROVIDER: CITY OF ARLINGTON Heather Logan Consulting _____________________________________ _____________________________________ Barbara Tolbert, Mayor Heather Logan Attest: _____________________________________ Kristin Banfield, City Clerk Scope of Work Exhibit A 1. Provide communication assistance with the implementation of the Public Safety Sustainability plans. a. Assist with the development of oral communication points. b. Assist with media relations. c. Develop printed materials. 2. Provide back‐up for city wide communications limited until a candidate is hired to fill City Clerk duties. 3. Provide assistance with Social Services. a. Coordinate with service providers to establish a tri‐annual meeting of social services resources. b. Complete gap analysis of social services resources in the community. City of Arlington Council Agenda Bill Item: NB #2 Attachment F COUNCIL MEETING DATE: May 7, 2018 SUBJECT: Low Bid for the 2018 Utility Improvement and Pavement Preservation Project ATTACHMENTS: Bid Tab Draft Resolution rejecting the bid challenge by SRV Construction, Inc. DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: $ 2,399,917.46 BUDGET CATEGORY: Water Capital Fund, Transportation Benefit District BUDGETED AMOUNT: $2,200,000.00 LEGAL REVIEW: DESCRIPTION: Review of apparent low bid and bid tabulation for the 2018 Utility Improvement and Pavement Preservation Project. HISTORY: The City has planned capital improvement projects for the years 2018 – 2021 for the replacement of aged and failing water‐sewer‐storm infrastructure and to resurface roads in the same streets where utility improvements occur. The roads that get resurfaced are the ones listed in the TBD Pavement Preservation Plan. The capital improvements and pavement preservation for year 2018 were advertised for bid in early April and bids were opened on April 12th. Three bids were received and the low qualifying bid was received by Reece Construction Company. The bid amount was $2,399,917.46 and funds have been budgeted for 2018. A bid protest was filed by SRV Construction, Inc. and staff recommends that the bid protest be rejected for the reasons set forth in the attached resolution. ALTERNATIVES - Reject bid, re‐advertise the project - Remand to staff for further evaluation RECOMMENDED MOTION: I move to approve the resolution rejecting the bid challenge by SRV Construction, Inc. and finding Reece Construction Company to be the apparent low bidder for the 2018 Utility Improvement and Pavement Preservation Project for their bid of $2,399,917.46, and authorize the Mayor to sign the construction contract, pending review by the City Attorney. Item No. DESCRIPTION WSDOT Standard Item No. WSDOT Spec Ref Sect. Approx. Quantity Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price SCHEDULE A - UTILITY IMPROVEMENTS 1 MOBILIZATION / DEMOBILIZATION 1--09 1 LS 129,500.00$ 129,500.00$ 79,000.00$ 79,000.00$ 95,000.00$ 95,000.00$ 100,723.76$ 100,723.76$ 2 SPCC PLAN 1--07 1 LS 1,000.00$ 1,000.00$ 800.00$ 800.00$ 2,970.00$ 2,970.00$ 1,000.00$ 1,000.00$ 3 TEMPORARY TRAFFIC CONTROL 1-10 SP 1 LS 110,000.00$ 110,000.00$ 53,000.00$ 53,000.00$ 26,500.00$ 26,500.00$ 165,500.00$ 165,500.00$ 4 SHORING OR EXTRA EXCAVATION CLASS A 2--09 1 L.S.4,000.00$ 4,000.00$ 5,800.00$ 5,800.00$ 1,000.00$ 1,000.00$ 2,500.00$ 2,500.00$ 5 EROSION CONTROL AND WATER POLLUTION CONTROL 8-01 SP 1 LS 13,500.00$ 13,500.00$ 25,000.00$ 25,000.00$ 6,250.00$ 6,250.00$ 2,000.00$ 2,000.00$ 6 REMOVING HYDRANT 2-02 SP 8 EA 1,250.00$ 10,000.00$ 980.00$ 7,840.00$ 510.00$ 4,080.00$ 450.00$ 3,600.00$ 7 REMOVING WATER METER 2-02 SP 72 EA 150.00$ 10,800.00$ 115.00$ 8,280.00$ 112.00$ 8,064.00$ 50.00$ 3,600.00$ 8 DUCTILE IRON PIPE FOR WATER MAIN 4" DIAM.7--09 70 LF 105.00$ 7,350.00$ 59.00$ 4,130.00$ 68.70$ 4,809.00$ 95.00$ 6,650.00$ 9 DUCTILE IRON PIPE FOR WATER MAIN 6" DIAM. 7--09 20 LF 115.00$ 2,300.00$ 60.00$ 1,200.00$ 87.75$ 1,755.00$ 95.00$ 1,900.00$ 10 DUCTILE IRON PIPE FOR WATER MAIN 8" DIAM. 7--09 2060 LF 120.00$ 247,200.00$ 70.00$ 144,200.00$ 73.65$ 151,719.00$ 105.00$ 216,300.00$ 11 DUCTILE IRON PIPE FOR WATER MAIN 12" DIAM. 7--09 3800 LF 160.00$ 608,000.00$ 95.00$ 361,000.00$ 85.30$ 324,140.00$ 117.50$ 446,500.00$ 12 CONNECTION TO EXISTING WATER MAIN 7-09 SP 19 EA 2,400.00$ 45,600.00$ 3,275.00$ 62,225.00$ 3,300.00$ 62,700.00$ 2,500.00$ 47,500.00$ 13 REUSE OF NATIVE BACKFILL 7-09 SP 5950 LF (9.00)$ (53,550.00)$ (12.40)$ (73,780.00)$ 6.00$ 35,700.00$ 14 GATE VALVE 6"7--12 1 EA 1,300.00$ 1,300.00$ 900.00$ 900.00$ 865.00$ 865.00$ 1,000.00$ 1,000.00$ 15 GATE VALVE 8"7--12 9 EA 1,700.00$ 15,300.00$ 1,300.00$ 11,700.00$ 1,275.00$ 11,475.00$ 1,200.00$ 10,800.00$ 16 GATE VALVE 12" 7--12 27 EA 2,700.00$ 72,900.00$ 2,150.00$ 58,050.00$ 1,975.00$ 53,325.00$ 2,200.00$ 59,400.00$ 17 HYDRANT ASSEMBLY 7-14 SP 8 EA 5,500.00$ 44,000.00$ 5,330.00$ 42,640.00$ 5,135.00$ 41,080.00$ 5,000.00$ 40,000.00$ 18 SERVICE CONNECTION 5/8" IN DIAM. (LONG SIDE) 7-15 SP 34 EA 1,900.00$ 64,600.00$ 1,550.00$ 52,700.00$ 1,934.00$ 65,756.00$ 1,450.00$ 49,300.00$ 19 SERVICE CONNECTION 5/8" IN DIAM. (SHORT SIDE) 7-15 SP 38 EA 1,860.00$ 70,680.00$ 1,775.00$ 67,450.00$ 1,655.00$ 62,890.00$ 1,250.00$ 47,500.00$ 20 SERVICE RECONNECTION 1 IN. DIAM.7-15 SP 1 EA 1,700.00$ 1,700.00$ 900.00$ 900.00$ 831.00$ 831.00$ 1,200.00$ 1,200.00$ 21 SERVICE RECONNECTION 2 IN. DIAM.7-15 SP 3 EA 1,850.00$ 5,550.00$ 1,350.00$ 4,050.00$ 1,155.00$ 3,465.00$ 3,250.00$ 9,750.00$ 22 1 IN. HDPE WATER SERVICE PIPE 7-15 SP 60 LF 50.00$ 3,000.00$ 0.50$ 30.00$ 53.00$ 3,180.00$ 10.00$ 600.00$ 23 SERVICE PRESSURE REDUCING VALVE 7-15 SP 55 EA 1,075.00$ 59,125.00$ 700.00$ 38,500.00$ 645.00$ 35,475.00$ 535.00$ 29,425.00$ 24 CEMENT CONC. DRIVEWAY ENTRANCE TYPE RES.8-06 SP 20 SY 110.00$ 2,200.00$ 185.00$ 3,700.00$ 169.00$ 3,380.00$ 165.60$ 3,312.00$ 25 HMA FOR PAVEMENT REPAIR CL. 1/2 IN. PG64-22 5-04.5 720 TON 92.00$ 66,240.00$ 120.00$ 86,400.00$ 150.00$ 108,000.00$ 106.00$ 76,320.00$ 26 REMOVING ASPHALT CONC. PAVEMENT 2-02.5 3300 SY 25.00$ 82,500.00$ 8.50$ 28,050.00$ 9.40$ 31,020.00$ 12.00$ 39,600.00$ 27 CEMENT CONC. SIDEWALK 8-14 SP 30 LF 195.00$ 5,850.00$ 87.00$ 2,610.00$ 66.60$ 1,998.00$ 111.00$ 3,330.00$ 28 RECORD DRAWINGS 1-05 SP 1 LS 2,000.00$ 2,000.00$ 2,900.00$ 2,900.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 29 UNFORSEEN CONDITIONS (FORCE ACCOUNT) 1-05 SP 1 EST 60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ SCHEDULE B - PAVEMENT PRESERVATION PREPARATION 101 MOBILIZATION / DEMOBILIZATION 0001 1-09.7 1 LS 78,243.28$ 78,243.28$ 20,000.00$ 20,000.00$ 83,600.00$ 83,600.00$ 76,000.00$ 76,000.00$ 102 INLET PROTECTION 6471 8-01.5 63 EA 77.00$ 4,851.00$ 100.00$ 6,300.00$ 70.00$ 4,410.00$ 75.00$ 4,725.00$ 103 PLANNING BITUMINOUS PAVEMENT 5711 5-04.5, SP 6200 SY 7.00$ 43,400.00$ 5.00$ 31,000.00$ 5.00$ 31,000.00$ 7.25$ 44,950.00$ 104 ROADWAY REMOVAL AND GRADING --5-04.5, SP 9140 SY 8.00$ 73,120.00$ 7.00$ 63,980.00$ 7.35$ 67,179.00$ 12.00$ 109,680.00$ 105 CRACK SEALING 5703 5-04.5 50 LF 35.00$ 1,750.00$ 28.00$ 1,400.00$ 22.00$ 1,100.00$ 20.00$ 1,000.00$ 106 REMOVING CEMENT CONC. SIDEWALK 0100 2-02.5 100 SY 40.00$ 4,000.00$ 133.00$ 13,300.00$ 11.50$ 1,150.00$ 20.00$ 2,000.00$ 107 REMOVING CEMENT CONC. CURB AND GUTTER 0108 2-02.5 740 LF 13.00$ 9,620.00$ 20.00$ 14,800.00$ 9.75$ 7,215.00$ 5.00$ 3,700.00$ 108 REMOVING ASPHALT CONC. PAVEMENT 0120 2-02.5 90 SY 25.00$ 2,250.00$ 30.00$ 2,700.00$ 16.70$ 1,503.00$ 12.00$ 1,080.00$ 109 REMOVING DRAINAGE STRUCTURE 0049 2-02.6 4 EA 780.00$ 3,120.00$ 1,000.00$ 4,000.00$ 675.00$ 2,700.00$ 500.00$ 2,000.00$ PAVEMENT 110 HMA CL. 1/2 IN. PG64-22 5767 5-04.5 3870 TON 92.00$ 356,040.00$ 98.00$ 379,260.00$ 97.65$ 377,905.50$ 106.00$ 410,220.00$ 111 CEMENT CONC. TRAFFIC CURB AND GUTTER 6700 8-04.5 740 LF 52.00$ 38,480.00$ 55.00$ 40,700.00$ 50.00$ 37,000.00$ 50.50$ 37,370.00$ 112 CEMENT CONC. GRADE CORRECTION CURB --8-04.5, SP 620 LF 46.00$ 28,520.00$ 34.00$ 21,080.00$ 40.15$ 24,893.00$ 44.40$ 27,528.00$ 113 DETECTABLE WARNING SURFACE 7054 8-14.5 400 SF 50.00$ 20,000.00$ 56.00$ 22,400.00$ 53.00$ 21,200.00$ 38.40$ 15,360.00$ 114 CEMENT CONC. SIDEWALK 7055 8-14.5 100 SY 93.00$ 9,300.00$ 144.00$ 14,400.00$ 138.00$ 13,800.00$ 107.50$ 10,750.00$ 115 SHOULDER MATERIAL --2-11.5, SP 25 TON 61.00$ 1,525.00$ 40.00$ 1,000.00$ 41.00$ 1,025.00$ 25.00$ 625.00$ 116 CRUSHED SURFACING TOP COURSE 5120 4-04.5 130 TON 35.00$ 4,550.00$ 100.00$ 13,000.00$ 22.60$ 2,938.00$ 25.00$ 3,250.00$ 117 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 7058 8-14.4 1 EA 5,650.00$ 5,650.00$ 1,475.00$ 1,475.00$ 2,450.00$ 2,450.00$ 2,700.00$ 2,700.00$ 118 CEMENT CONC. CURB RAMP TYPE A --8-14.5, SP 14 EA 5,000.00$ 70,000.00$ 2,500.00$ 35,000.00$ 3,438.00$ 48,132.00$ 2,700.00$ 37,800.00$ 119 CEMENT CONC. CURB RAMP TYPE B --8-14.5, SP 4 EA 5,000.00$ 20,000.00$ 2,280.00$ 9,120.00$ 3,211.00$ 12,844.00$ 2,700.00$ 10,800.00$ 120 CEMENT CONC. CURB RAMP TYPE PARALLEL A 7058 8-14.5 2 EA 4,800.00$ 9,600.00$ 2,600.00$ 5,200.00$ 3,480.00$ 6,960.00$ 2,700.00$ 5,400.00$ 121 CEMENT CONC. CURB RAMP TYPE PARALLEL B 7058 8-14.5 3 EA 4,450.00$ 13,350.00$ 2,175.00$ 6,525.00$ 3,100.00$ 9,300.00$ 2,700.00$ 8,100.00$ 122 CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION B 7058 8-14.6 1 EA 5,000.00$ 5,000.00$ 3,000.00$ 3,000.00$ 4,060.00$ 4,060.00$ 2,700.00$ 2,700.00$ TRAFFIC 123 PROJECT TEMPORARY TRAFFIC CONTROL 6971 1-10.5 1 LS 117,000.00$ 117,000.00$ 85,000.00$ 85,000.00$ 129,600.00$ 129,600.00$ 91,200.00$ 91,200.00$ 124 PAINT LINE 6806 8-22.5 3700 LF 0.25$ 925.00$ 1.00$ 3,700.00$ 0.90$ 3,330.00$ 0.95$ 3,515.00$ 125 PLASTIC CROSSWALK LINE 6857 8-22.5 2790 SF 6.00$ 16,740.00$ 4.75$ 13,252.50$ 4.40$ 12,276.00$ 4.80$ 13,392.00$ 126 PLASTIC STOP LINE 6859 8-22.5 450 LF 10.00$ 4,500.00$ 9.50$ 4,275.00$ 8.80$ 3,960.00$ 9.60$ 4,320.00$ 127 RAISED PAVEMENT MARKER TYPE 2 6884 8-22.5 1 HUND 500.00$ 500.00$ 580.00$ 580.00$ 550.00$ 550.00$ 600.00$ 600.00$ 128 PERMANENT SIGNING 6890 8-21.5 1 LS 2,000.00$ 2,000.00$ 1,900.00$ 1,900.00$ 6,600.00$ 6,600.00$ 2,500.00$ 2,500.00$ STRUCTURE ADJUSTMENT 129 ADJUST MANHOLE 3080 7-05.5 11 EA 700.00$ 7,700.00$ 700.00$ 7,700.00$ 700.00$ 7,700.00$ 475.00$ 5,225.00$ 130 ADJUST MONUMENT CASE AND COVER 7380 7-05.5 5 EA 320.00$ 1,600.00$ 700.00$ 3,500.00$ 560.00$ 2,800.00$ 250.00$ 1,250.00$ 131 ADJUST VALVE BOX 6243 7-05.5 39 EA 350.00$ 13,650.00$ 600.00$ 23,400.00$ 565.00$ 22,035.00$ 150.00$ 5,850.00$ 132 LOCKING SOLID METAL COVER AND FRAME FOR MH --7-05.5, SP 11 EA 700.00$ 7,700.00$ 875.00$ 9,625.00$ 837.00$ 9,207.00$ 850.00$ 9,350.00$ 133 CATCH BASIN FRAME AND GRATE --7-05.5, SP 2 EA 650.00$ 1,300.00$ 750.00$ 1,500.00$ 745.00$ 1,490.00$ 797.80$ 1,595.60$ 134 LOCKING RING AND COVER FOR CLEANOUT --7-05.5, SP 1 EA 700.00$ 700.00$ 875.00$ 875.00$ 400.00$ 400.00$ 235.00$ 235.00$ 135 CATCH BASIN TYPE 1 3091 7-05.5 4 EA 2,200.00$ 8,800.00$ 2,300.00$ 9,200.00$ 1,385.00$ 5,540.00$ 1,250.00$ 5,000.00$ 136 AWWA C900 STORM PIPE 6 IN. DIAM.--7-04.5, SP 60 LF 95.00$ 5,700.00$ 50.00$ 3,000.00$ 57.00$ 3,420.00$ 75.00$ 4,500.00$ 137 STORM DRAIN FITTINGS AND COUPLINGS --7-04.5, SP 1 LS 2,100.00$ 2,100.00$ 1,250.00$ 1,250.00$ 1,925.00$ 1,925.00$ 1,000.00$ 1,000.00$ OTHER 138 UNFORSEEN CONDITIONS (FORCE ACCOUNT)7715 1-09.6 1 EST 60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ 139 SPCC PLAN 7736 1-07.15 (1)1 LS 1,000.00$ 1,000.00$ 800.00$ 800.00$ 11,220.00$ 11,220.00$ 1,000.00$ 1,000.00$ 140 TRIMMING AND CLEANUP 7490 1-07.15 (1)1 LS 2,000.00$ 2,000.00$ 4,000.00$ 4,000.00$ 32,550.00$ 32,550.00$ 25,000.00$ 25,000.00$ SCHEDULE C - ADD ALTERNATE PREPARATION 101 MOBILIZATION / DEMOBILIZATION (8%)0001 1-09.7 1 LS 12,351.44$ 12,351.44$ 5,750.00$ 5,750.00$ 1,400.00$ 1,400.00$ 10,867.00$ 10,867.00$ 102 INLET PROTECTION 6471 8-01.5 4 EA 77.00$ 308.00$ 100.00$ 400.00$ 75.00$ 300.00$ 75.00$ 300.00$ 103 PLANNING BITUMINOUS PAVEMENT 5711 5-04.5, SP 1670 SY 7.00$ 11,690.00$ 5.00$ 8,350.00$ 3.20$ 5,344.00$ 9.00$ 15,030.00$ 104 CRACK SEALING 5703 5-04.5 10 LF 35.00$ 350.00$ 28.00$ 280.00$ 22.00$ 220.00$ 20.00$ 200.00$ 105 REMOVING CEMENT CONC. SIDEWALK 0100 2-02.5 50 SY 40.00$ 2,000.00$ 139.00$ 6,950.00$ 12.00$ 600.00$ 20.00$ 1,000.00$ 106 REMOVING CEMENT CONC. CURB AND GUTTER 0108 2-02.5 150 LF 13.00$ 1,950.00$ 45.00$ 6,750.00$ 12.00$ 1,800.00$ 5.00$ 750.00$ 107 REMOVING ASPHALT CONC. PAVEMENT 0120 2-02.5 40 SY 25.00$ 1,000.00$ 20.00$ 800.00$ 41.00$ 1,640.00$ 12.00$ 480.00$ PAVEMENT 109 HMA CL. 1/2 IN. PG64-22 5767 5.04-5 330 TON 92.00$ 30,360.00$ 98.00$ 32,340.00$ 103.00$ 33,990.00$ 120.00$ 39,600.00$ 110 CEMENT CONC. TRAFFIC CURB AND GUTTER 6700 8-04.5 150 LF 52.00$ 7,800.00$ 55.00$ 8,250.00$ 52.30$ 7,845.00$ 50.50$ 7,575.00$ 111 CEMENT CONC. GRADE CORRECTION CURB --8-04.5, SP 130 LF 46.00$ 5,980.00$ 34.00$ 4,420.00$ 42.50$ 5,525.00$ 44.40$ 5,772.00$ 112 DETECTABLE WARNING SURFACE 7054 8-14.5 110 SF 50.00$ 5,500.00$ 56.00$ 6,160.00$ 53.00$ 5,830.00$ 38.40$ 4,224.00$ 113 CEMENT CONC. SIDEWALK 7055 8-14.5 50 SY 93.00$ 4,650.00$ 144.00$ 7,200.00$ 142.00$ 7,100.00$ 107.50$ 5,375.00$ 114 CRUSHED SURFACING TOP COURSE 5120 4-04.5 40 TON 35.00$ 1,400.00$ 150.00$ 6,000.00$ 25.00$ 1,000.00$ 25.00$ 1,000.00$ 115 CEMENT CONC. CURB RAMP PERPENDICULAR A 7058 8-14.4 4 EA 5,650.00$ 22,600.00$ 1,725.00$ 6,900.00$ 2,680.00$ 10,720.00$ 2,700.00$ 10,800.00$ 116 CEMENT CONC. CURB RAMP TYPE PARALLEL A 7058 8-14.5 1 EA 4,800.00$ 4,800.00$ 2,600.00$ 2,600.00$ 3,770.00$ 3,770.00$ 2,700.00$ 2,700.00$ 117 CEMENT CONC. CURB RAMP TYPE PARALLEL B 7058 8-14.5 2 EA 4,450.00$ 8,900.00$ 2,175.00$ 4,350.00$ 3,112.00$ 6,224.00$ 2,700.00$ 5,400.00$ TRAFFIC 118 PROJECT TEMPORARY TRAFFIC CONTROL 6971 1-10.5 1 LS 19,000.00$ 19,000.00$ 55,000.00$ 55,000.00$ 5,410.00$ 5,410.00$ 29,000.00$ 29,000.00$ 119 PAINT LINE 6806 8-22.5 100 LF 0.25$ 25.00$ 1.00$ 100.00$ 0.90$ 90.00$ 0.95$ 95.00$ 120 PLASTIC CROSSWALK LINE 6857 8-22.5 340 SF 6.00$ 2,040.00$ 4.75$ 1,615.00$ 4.50$ 1,530.00$ 4.80$ 1,632.00$ 121 PLASTIC STOP LINE 6859 8-22.5 30 LF 10.00$ 300.00$ 9.50$ 285.00$ 9.00$ 270.00$ 9.60$ 288.00$ 122 PERMANENT SIGNING 6890 8-21.5 1 LS 2,000.00$ 2,000.00$ 200.00$ 200.00$ 900.00$ 900.00$ 2,500.00$ 2,500.00$ STRUCTURE ADJUSTMENT 123 ADJUST MANHOLE 3080 7-05.5 3 EA 700.00$ 2,100.00$ 700.00$ 2,100.00$ 700.00$ 2,100.00$ 475.00$ 1,425.00$ 124 ADJUST MONUMENT CASE AND COVER 7380 7-05.5 1 EA 410.00$ 410.00$ 700.00$ 700.00$ 400.00$ 400.00$ 250.00$ 250.00$ 125 ADJUST VALVE BOX 6243 7-05.5 10 EA 320.00$ 3,200.00$ 600.00$ 6,000.00$ 400.00$ 4,000.00$ 150.00$ 1,500.00$ 126 ADJUST CATCH BASIN 3100 7-05.5 2 EA 350.00$ 700.00$ 700.00$ 1,400.00$ 600.00$ 1,200.00$ 475.00$ 950.00$ OTHER 127 UNFORSEEN CONDITIONS (FORCE ACCOUNT)7715 1-09.6 1 EST 12,000.00$ 12,000.00$ 12,000.00$ 12,000.00$ 12,000.00$ 12,000.00$ 12,000.00$ 12,000.00$ 128 SPCC PLAN 7736 1-07.15 (1)1 LS 1,000.00$ 1,000.00$ 800.00$ 800.00$ 200.00$ 200.00$ 1,000.00$ 1,000.00$ 129 TRIMMING AND CLEANUP 7490 1-07.15 (1)1 LS 2,000.00$ 2,000.00$ 4,000.00$ 4,000.00$ 2,750.00$ 2,750.00$ 15,000.00$ 15,000.00$ 1,746,195.00$ 1,159,505.00$ 1,099,947.00$ 1,467,010.76$ 158,903.75$ 105,514.96$ 100,095.18$ 133,497.98$ 1,056,284.28$ 943,197.50$ 1,076,967.50$ 1,053,270.60$ 166,414.44$ 191,700.00$ 124,158.00$ 176,713.00$ 3,127,797.47$ 2,399,917.46$ 2,401,167.68$ 2,830,492.34$ Apparent Low Bidder Reece Construction SRV Construction D & G Backhoe Inc. SCHEDULE A TAX 2018 UTILITY IMPROVEMENTS & PAVEMENT PRESERVATION PROJECTS Engineer's EstimateBid Opening Date: 4/12/2018 SCHEDULE A UTILITY IMPROV. TOTAL BID SCHEDULE B PAVEMENT PRESERV. (NO TAX) SCHEDULE C - BID ALTERNATE (NO TAX) RESOLUTION NO. 2018-XXX A RESOLUTION OF THE CITY OF ARLINGTON REJECTING A BID CHALLENGE BY SRV CONSTRUCTION, INC. AND FINDING REECE CONSTRUCTION COMPANY TO BE THE APPARENT LOW BIDDER FOR THE 2018 UTILITY IMPROVEMENT & PAVEMENT PRESERVATION PROJECT WHEREAS, the City of Arlington solicited bids for a project known as the 2018 Utility Improvement & Pavement Preservation Project (hereinafter the “Project”) and bids were opened on April 12, 2018; and WHEREAS, a bid protest which was erroneously dated April 13, 2016 was filed on April 13, 2018 by SRV Construction, Inc., relating to the apparent low bid of Reece Construction Company; and WHEREAS, the bid documents reserved the right of the City to waive any and all irregularities in the bids; and WHEREAS, the City Council wishes to reject the bid protest by SRV Construction, Inc. and waive the irregularities in the bid, if any, submitted by Reece Construction Company within the terms of the bid documents and the meaning of RCW 35.23.352; NOW, THEREFORE, the City Council of the City of Arlington, Washington do hereby resolve as follows: 1. The City Council finds as follows: a. The City of Arlington has sought qualified contractors to bid on the Project. b. Reece Construction Company submitted the apparent low bid on the Project and has been determined to be the Qualified Low Bidder. c. RCW 39.30.060 expressly requires that on public works projects in excess of one million dollars, only proposed HVAC, plumbing, and electrical subcontractors must be separately listed, and if not so listed, the bids are deemed void. d. The Project does not call for HVAC, plumbing or electrical work, and consequently no separate listing of the same is required, as provided by RCW 39.30.060(3). e. The bid documents also clearly indicate that “The City of Arlington expressly reserves the right to reject any and all bids, to waive minor irregularities or informalities, and to further make award of the project to the lowest responsible Bidder as it best serves the interest of the City of Arlington.” RESOLUTION 2018-XXX f. The City Council finds that the low bid of Reece Construction Company is lower than the other bidders, that Reece Construction complies with the requirements of RCW 39.30.060, and that it is in the best interests of the City and the taxpayers to accept the low bid and waive the irregularities in the bid, if any exist. g. The City Council finds that the irregularity, if any, in the bid is not a failure which provides Reece Construction Company with a substantial advantage over other bidders. 2. Based on the foregoing findings, the City Council hereby declares that the bid submitted by Reece Construction Company for the 2018 Utility Improvement & Pavement Preservation Project is hereby accepted, that any irregularities therein are waived, and Reece Construction Company is declared to be the Qualified Low Bidder for purposes of awarding the bid on that project. 3. The City hereby notifies SRV Construction, Inc. of its intention to enter into a contract with Reece Construction Company, as required by RCW 39.04.105. APPROVED by the Mayor and City Council of the City of Arlington this 7th day of May, 2018. CITY OF ARLINGTON ____________________________________ Barbara Tolbert, Mayor ATTEST: _________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: NB #3 Attachment G COUNCIL MEETING DATE: May 7, 2018 SUBJECT: Opal Properties, LLC Release of Easements ATTACHMENTS: ‐ Release of Easement Interests Crossing Parcel 31050400302900 ‐ Map showing location of Easement DEPARTMENT OF ORIGIN Public Works ‐ Transportation EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Council is being asked to authorize the release the City of Arlington’s interest in a 60‐ft wide non‐ exclusive access easement road crossing a property owned by Opal Properties, LLC. HISTORY: The Arlington Valley Land Company divided property and sold lots on a parcel of land situated on the east side of 67th Ave, and roughly between 188th St to 197 St. There were no roads or utilities installed when the lots were sold so access easements were created to allow access to many of the lots. Original Lot #6 (Snohomish County Tax Parcel No. 31050400302900) still has a 60‐ft wide non‐ exclusive access easement road (Auditor File Number 7905290175) crossing the property. With Arlington Valley Road being constructed, there will be full access to all lots and the City does not require any interest in the aforementioned 60‐ft wide non‐exclusive access easement road. ALTERNATIVES: - Do not authorize the Release of Easements ‐ Remand to staff for further evaluation RECOMMENDED MOTION: I move to authorize the Release of Easements for Opal Properties pending final approval by the City Attorney. 1 (27-698 SJP/ms) RETURN TO: BAILEY, DUSKIN & PEIFFLE PS P.O. Box 188 Arlington, WA 98223 Please print or type information WASHINGTON STATE RECORDER’S Cover Sheet (RCW 65.04) Document Title(s) (or transactions contained therein): (all areas applicable to your document must be filled in) RELEASE OF EASEMENTS Reference Number(s) of Documents assigned or released: Additional reference #’s on page ______ of document Grantor(s) (Last name, first name, initials) 1. City of Arlington Additional names on page ______ of document. Grantee(s) (Last name first, then first name and initials) 1. Opal Properties, LLC Additional names on page ______ of document. Legal description (abbreviated: i.e. lot, block, plat or section, township, range) PTN OF SW 1/4 OF SECTION 14, TOWNSHIP 31 NORTH, RANGE 5 EAST, W M Additional legal is on page ____ of document. Assessor’s Property Tax Parcel/Account Number Assessor Tax # not yet assigned 31050400302900 The Auditor/Recorder will rely on the information provided on the form. The staff will not read the document to verify the accuracy or completeness of the indexing information provided herein. I am requesting an emergency nonstandard recording for an additional fee as provided in RCW 36.18.010. I understand that the recording processing requirements may cover up or otherwise obscure some part of the text of the original document. _____________________________________________________Signature of Requesting Party 2 (27-698 SJP/ms) AFTER RECORDING RETURN TO: Bailey, Duskin & Peiffle, P.S. Attorneys at Law P.O. Box 188 Arlington, WA 98223 GRANTOR: CITY OF ARLINGTON, a municipal corporation of the state of Washington GRANTEE: OPAL PROPERTIES, LLC LEGAL (abbrev.): PORTION, SW 1/4, SECTION 14, T. 31 N., R. 5 E, W.M. TAX PARCEL NO.: 31051400302900 RELEASE OF EASEMENT INTERESTS The City of Arlington, a municipal corporation of the state of Washington (“Declarant”) does declare as follows: Recitals (a) OPAL PROPERTIES LLC is the owner of certain real property commonly known as Snohomish County Tax Parcel 3105040030290031051400302900, legally described as follows: See attached Exhibit A. (b) The City has acquired certain real property and is in the process of construction constructing a roadway in the vicinity of the property owned by OPAL PROPERTIES, LLC, which would allow the release of existing easements intended for public roadway and utility purposes. NOW, THEREFORE, in consideration of the benefits to be derived, the City of Arlington does hereby grant, sell, bargain and convey as follows: 3 (27-698 SJP/ms) Grantor, City of Arlington, does hereby release any interest which the City of Arlington may have in the following recorded Easements, Surveys, or documents which are or might be construed to be in favor of the City of Arlington, which documents are recorded under the following Snohomish County Auditor’s File Numbers:  7905290175 Any interest which the City of Arlington has in said easements or documents shall be and hereby are released by the City. DATED this _____ day of ___________, 2018. CITY OF ARLINGTON, GRANTOR _______________________________ Barbara Tolbert, Mayor 4 (27-698 SJP/ms) STATE OF WASHINGTON ) : ss COUNTY OF SNOHOMISH ) On this _____ day of __________________, 2018, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Barbara Tolbert and Kristin Banfield, to me known to be the Mayor and City Clerk, respectively, of the City of Arlington, the municipal corporation that executed the foregoing instrument and acknowledged the said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes herein mentioned, and on oath stated that they are authorized to execute the said instrument and that the seal affixed (if any) is the corporate seal of said municipal corporation. Witness my hand and official seal hereto affixed the day and year first above written. __________________________________________ NOTARY PUBLIC in and for the State of Washington, residing at _______________________ My commission expires: ______________________ Name:_____________________________________ City of Arlington Council Agenda Bill Item: NB #4 Attachment H COUNCIL MEETING DATE: May 7, 2018 SUBJECT: Resolution adopting an updated Fee Schedule ATTACHMENTS: Draft Resolution – Fee Schedule DEPARTMENT OF ORIGIN Administration; Kristin Banfield – City Clerk 360‐403‐3444 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Staff has prepared an update to the City’s fee schedule. The fees included in the schedule cover all departments in the city and address items not included in the Arlington Municipal Code. Staff is recommending updates to the planning, public works, EMS, and finance fees. Additional updates will be made in the fall to recreation fees and public records fees. Updates to public records fees require a public hearing. HISTORY: The Council last updated the City’s fee schedule in December 2016. ALTERNATIVES: Remand to staff for further revision. RECOMMENDED MOTION: I move to approve the proposed resolution replacing Resolution No. 206‐023 and adopting a revised fee schedule. Page 1 RESOLUTION NO. 2016-0232018-xxx A RESOLUTION REPLACING RESOLUTION NO. 2015-0092016-023, AND ADOPTING A REVISED FEE SCHEDULE WHEREAS, the City Council, through ordinance, has adopted regulations requiring certain actions and services; and, WHEREAS, these various ordinances set forth that fees shall be set by resolution; and, WHEREAS, the cost of providing these various services consistent with applicable codes, regulations, and policies periodically increase or decrease, or certain services or practices are discontinued and fees are no longer needed; and, WHEREAS, it is the intent of the City of Arlington to charge appropriate fees and charges that are consistent with the services provided and to cover the public cost of providing these various services so that the public is not subsidizing individual benefits derived therefrom; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON AS FOLLOWS: The following rates, fees, and charges for various services provided, actions performed, or items sold by the city and/or its contract service providers, and fines levied against code violators, are hereby adopted: Section 1. Fees and Charges—General. 1.1 Fees. Fees are intended to cover the normal, recurring costs associated with providing a given service. Fees are non-refundable. 1.2 Prices. In some instances, the City provides certain goods and merchandise for sale. Prices for these goods may be included in this resolution. 1.3 Payment Due. Fees are due at the time the action is requested (e.g., at time of application) or occurs (e.g., prior to a specific action). An applicant may pay all fees of a multi-phased project in advance; however, doing so does not vest applicable fees due. Fees due are those in effect at the time the specific action or phase of an action is requested or occurs. 1.4 Waivers. Upon petition by the applicant, the City Council may waive any of the fees, or portions thereof, for any non-profit organization or government agency. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016-0232018-XXX Page 2 Section 2. Land Use Fees. Fees for various services, actions, and permits regarding land use, as per AMC Title 20 Land Use Code, shall be as listed in Table 1: Land Use Fees Table 1: Land Use Fees Action 2016 Fee ($) 2017 Fee ($) Land Use Permits Zoning Permit 2,222 2,300.00 Special Use Permit 3,306 plus actual cost of Hearing Examiner (if req’d) 3,400.00 plus actual cost of Hearing Examiner (if req’d) Conditional Use Permit 3,862 plus actual cost of Hearing Examiner 4,000.00 plus actual cost of Hearing Examiner Administrative Conditional Use Permit Temporary / Seasonal Event Homeless Encampment 102 508 125.00 500.00 Preliminary Plats Conditional Use Permit for a Long Plat 6,983 plus actual cost of Hearing Examiner 7,000.00 plus actual cost of Hearing Examiner Zoning Permit for a Short Plat 3,068 3,100.00 Final Plats Long Plat 3,389 3,400.00 Short Plat 1,823 2,000.00 Binding Site Plans Conditional Use Permit for Binding Site Plans ≥ 10 lots 7,000.00 plus actual cost of HE Zoning Permit for Binding Site Plans ≤ 9 lots 3,100.00 Text and/or Design Deviation 741 750.00 Lot Line Adjustment or Changes to Number of Lots 1,323 1,400.00 Development Agreements 3,862 plus actual cost of Hearing Examiner (if req’d) $4,000.00 plus actual cost of Hearing Examiner (if req’d) Master Plan 12,500 12,500.00 Design Review Administrative 212 300.00 Design Review Board 423 450.00 Mixed Use Development Binding Site Plan 7,000.00 Conditional Use Permit 4,000.00 Special Use Permit 3,400.00 Use Permit 2,300.00 Developer’s Agreement $750.00 plus actual cost for recording Forest Practices Permits Permit Review 423 450.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016-0232018-XXX Page 3 Action 2016 Fee ($) 2017 Fee ($) Forest Practices Permit Application Fee 106 plus 106 per acre 125.00 plus 125.00 per acre Review Fee for Conversion Option Harvest Plan Approval 106 plus 106 per acre 125.00 plus 125.00 per acre Review Fee To Lift Moratorium 300 300.00 Inspection Fee 127 per hour plus 106 per acre 150.00 per hour plus 125.00per acre Tree mitigation in-lieu fee (number of trees removed x3), total trees 1,000 or less 10.00 per tree Tree mitigation in-lieu fee (number of trees removed x3), total trees more than 1,000 7.00 per tree Appeals To City Council 212 250.00 To Planning Commission 212 250.00 To Hearing Examiner 582 plus actual cost of Hearing Examiner 600.00 plus actual cost of Hearing Examiner To Shoreline Hearings Board 582 600.00 Reconsideration of Decision by: Community Development Director and/or a designee 79 100.00 Planning Commission 106 150.00 Hearing Examiner 212 plus actual cost of Hearing Examiner 250.00 plus actual cost of Hearing Examiner City Council 132 150.00 Permit Extension Extension 53 200.00 Resubmittal Extension 125.00 Amendment to or Modification of Permit Insignificant Design Deviations 53 60.00 Minor Amendment 317 325.00 Major Amendment 1,067 plus cost of Hearing Examiner (if req’d) 1,100.00 plus actual cost of Hearing Examiner (if req’d) Development Agreement 741 plus actual cost of Hearing Examiner (if req’d) 750.00 plus actual cost of Hearing Examiner (if req’d) Boundary Line Adjustment Boundary Line Adjustment / Lot Line Elimination 1,664 1,700.00 Land Use Ordinance Amendment Amendment to Text of Land Use Ordinance 741 750.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016-0232018-XXX Page 4 Action 2016 Fee ($) 2017 Fee ($) Amendment to Zoning Map (rezone) < 5 acres 1,111 1,200.00 > or = 5 acres 1,957 2,000.00 Comprehensive Plan Amendment Minor Amendment (annual cycle) 1,428 1,500.00 Major Amendment (5-year cycle) 2,116 2,200.00 Annexations Submission of 10% Petition 106 150.00 Submission of 60% Petition 1,058 1,100.00 If it goes to BRB hearing 794 800.00 Shoreline Development Permit (SDP) SDP in conjunction with a Land Use Permit 529 550.00 SDP not in conjunction with a Land Use Permit 1,058 1,100.00 Variance Administrative 635 700.00 If it goes to hearing (fee in addition to that paid for Admin. Decision) 1,217 plus actual cost of Hearing Examiner 1,300.00 plus actual cost of Hearing Examiner Miscellaneous Actions/Items Pre-Application Meetings / General Information Meeting 1st two hours 0 0.00 Subsequent meetings 317 per meeting 325.00 per meeting SEPA Review (note: review of checklist included in Land Use Permit fee ) SEPA Only (no land use permit required) 529 550.00 Review of requested studies (i.e. traffic, wetland, etc.) 159 175.00 Review of requested studies (i.e. drainage, geo -tech, etc.) 711 750.00 Environmental Impact Statement (EIS) 1,058 plus actual cost of consultant 1,100.00 plus actual cost of consultant Deferral of Impact Fee Application $200.00 Request of Utility Services Outside City Single-Family Residence/Duplex 212 225.00 Other Development 635 650.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016-0232018-XXX Page 5 Action 2016 Fee ($) 2017 Fee ($) Property Tax Exemption Certificate Processing Fee 500.00 Recording Recording Fees / Conformed Copies Actual cost paid directly to the Snohomish County Auditor Processing / Technology Fee Added to all Land Use, Site Civil & Building Permits 25.00 Section 3. Public Works Fees. Fees for various services, actions and permits shall be as listed in Tables 2-1: Review Fees, 2-2: Grading Plan Review Fees, 2-3: Grading Permit Fees, and 2-4: Public Works Labor and Equipment Charges. Table 2-1: Review Fees Action 2016 Fee ($) 2017 Fee ($) Site Civil Review 6% E.E.C.C1 with a minimum charge of 1,587 6% E.E.C.C. 2 with a minimum charge of 1,600.00 Administrative Review Fee 212 each 250.00 each Miscellaneous Engineering Fee 529 each 550.00 each 1,E.E.C.C Engineer’s Estimated Cost of Construction-Includes labor, equipment, material, overhead and profit. Prices shall be from RS Means (latest edition) data adjusted for the Snohomish County area or from local sources if not included in the RS Means database. * Simple Site Plan Review - No water or sewer extension - Single family residence with maximum of 2 lots. * Additional plan review applies when there is a change, addition or revision to the plan. * Additional plan review fees will be charged at any point in the project when more than 2 reviews are required. * Inspection Fee - commercial and residential plats (storm drainage, landscape, right-of-way and bond inspections). * Outside Consultant Review Fee. * Water Availability Certificate Fee. * Engineering Meetings (first 2 hours are no charge). * Miscellaneous engineering fee - traffic and storm water report/design reviewed in-house. 2,E.E.C.C Engineer’s Estimated Cost of Construction-Includes labor, equipment, material, overhead and profit. Prices shall be from RS Means (latest edition) data adjusted for the Snohomish County area or from local sources if not included in the RS Means database. * Simple Site Plan Review - No water or sewer extension - Single family residence with maximum of 2 lots. * Additional plan review applies when there is a change, addition or revision to the plan. * Additional plan review fees will be charged at any point in the project when more than 2 reviews are required. * Inspection Fee - commercial and residential plats (storm drainage, landscape, right-of-way and bond inspections). * Outside Consultant Review Fee. * Water Availability Certificate Fee. * Engineering Meetings (first 2 hours are no charge). * Miscellaneous engineering fee - traffic and storm water report/design reviewed in-house. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016-0232018-XXX Page 6 Action 2016 Fee ($) 2017 Fee ($) As-Built Review Fee Included in the site civil review fee Included in the site civil review fee Final Plat Review Fee Included in the site civil review fee Included in the site civil review fee Inspection Fee 127 per hour-1/2 hour minimum 150.00 per hour, ½ hour minimum Outside Consultant Review Fee Actual cost Actual cost Simple Site Plan Review 265 per lot 275.00 per lot CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016-0232018-XXX Page 7 Action 2016 Fee ($) 2017 Fee ($) Right of Way 6% E.E.C.C3 or maximum 1,058 with a minimum charge of 106 plus inspection fees 6% E.E.C.C.4 or maximum 1,100.00 with a minimum charge of 125.00 plus inspection fees Right of Way Vacation 1,058 1,100.00 Miscellaneous Staff Time 127 per hour per person- 1/2 hour minimum 150.00 per hour per person, ½ hour minimum Engineering Meetings-after 2 hours 317 per meeting 350.00 per meeting Water Availability Certificate SFR 32 – Non-SFR 106 SFR 50.00 Non-SRF 125.00 Recovery Contract 1,058 plus actual cost 1,100.00 plus actual cost Significant tree replacement mitigation (3:1 ratio) 150.00 per tree5 Table 2-2: Grading Plan Review Fees Action Fee ($) 50 Cubic Yards or less No fee 51 to 100 cubic yards 25.50 101 to 1,000 cubic yards 40.00 3 E.E.C.C Engineer’s Estimated Cost of Construction-Includes labor, equipment, material, overhead and profit. Prices shall be from RS Means (latest edition) data adjusted for the Snohomish County area or from local sources if not included in the RS Means database. * Simple Site Plan Review - No water or sewer extension - Single family residence with maximum of 2 lots. * Additional plan review applies when there is a change, addition or revision to the plan. * Additional plan review fees will be charged at any point in the project when more than 2 reviews are required. * Inspection Fee - commercial and residential plats (storm drainage, landscape, right-of-way and bond inspections). * Outside Consultant Review Fee. * Water Availability Certificate Fee. * Engineering Meetings (first 2 hours are no charge). * Miscellaneous engineering fee - traffic and storm water report/design reviewed in-house. 4 E.E.C.C Engineer’s Estimated Cost of Construction-Includes labor, equipment, material, overhead and profit. Prices shall be from RS Means (latest edition) data adjusted for the Snohomish County area or from local sources if not included in the RS Means database. * Simple Site Plan Review - No water or sewer extension - Single family residence with maximum of 2 lots. * Additional plan review applies when there is a change, addition or revision to the plan. * Additional plan review fees will be charged at any point in the project when more than 2 reviews are required. * Inspection Fee - commercial and residential plats (storm drainage, landscape, right-of-way and bond inspections). * Outside Consultant Review Fee. * Water Availability Certificate Fee. * Engineering Meetings (first 2 hours are no charge). * Miscellaneous engineering fee - traffic and storm water report/design reviewed in-house 5 AMC 20.76.120(c) CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016-0232018-XXX Page 8 1,001 to 100,000 cubic yards First 1,000 cubic yards Plus - for each additional 10,000 yards or fraction thereof 53.35 26.50 100,001 to 200,000 cubic yards For the first 100,000 cubic yards Plus - for each additional 10,000 yards or fraction thereof 292.00 14.40 200,001 cubic yards or more For the first 200,000 cubic yards Plus - for each additional 10,000 cubic yards or fraction thereof 435.45 7.85 Other Fees: Additional plan review required by changes, additions or revisions to approved plans (minimum charge – 1/2 hour) 54.706 Per hour 6 Or the total hourly cost to the City, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016-0232018-XXX Page 9 Table 2-3: Grading Permit Fees Action Fee ($) 50 cubic yards or less 25.50 51 to 100 cubic yards 40.00 101 to 1,000 cubic yards First 100 cubic yards Plus – for each additional 100 cubic yards or fraction thereof 40.00 18.90 1,001 to 10,000 cubic yards For the first 1,000 cubic yards Plus - for each additional 1,000 yards or fraction thereof 210.50 15.70 10,001 to 100,000 cubic yards For the First 10,000 cubic yards Plus - for each additional 10,000 yards or fraction thereof 351.80 71.40 100,001 or more cubic yards or more For the first 100,000 cubic yards Plus - for each additional 10,000 cubic yards or fraction thereof 994.80 39.50 Table 2-4: Public Works Labor and Equipment Charges A. Services and work included in the below schedule will be charged a 15% administrative/overhead fee for accounting, billing and general City administrative costs. B. All work or services not included in the below schedule must be mutually agreed upon prior to the commencement of work. C. Equipment and machinery that is not explicitly included in the below schedule will be charged at the rate set forth in the most current Rental Rate Blue Book for Construction Equipment ("Blue Book"). If the equipment or machinery rate is not available in the Blue Book, the City will determine an appropriate fee or rate based on the original cost of the asset plus operating and ma intenance cost and/or comparable rates charged by other organizations. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016-0232018-XXX Page 10 Item Fee ($) Labor Rate Cost Lead Maintenance Worker Hourly 60.00 Sr. Maintenance Worker Hourly 55.00 Maintenance Worker Hourly 50.00 PW Inspector Hourly 60.00 Administrative Staff Hourly 45.0050.00 Equipment Rate Cost Pick-up Truck Hourly 15.00 Dump Truck Hourly 75.00 Back-hoe Hourly 55.00 Vactor-Jetter Truck Hourly 105.00 Snow Plow Hourly 75.00 Street Sweeper Hourly 55.00 Section 4. Building Permit Fees. For determining the value of a structure, the most current issue of the Building Safety Journal Magazine, which offers the legacy building valuation data fee schedule as published by the International Code Council, is adopted by reference. Fees shall be as listed in Tables 3-1: Building Permit Fees, 3-2: Building Plan Fees, 3-3: Miscellaneous Building Inspection Fees and 3-4: Miscellaneous Building Permit Fees. Table 3-1: Building Permit Fees Total Valuation($) 2016 2017 2018 2019 2020 Fee Calculation ($) 1.00 – 500.00 32.00 32.50 33.00 33.50 34.00 0.00 to 500.00 501.00 – 2,000.00 32.00 4.22 32.50 4.31 33.00 4.39 33.50 4.48 34.00 4.57 For the first 500.00 PLUS for each additional 100.00, or fraction thereof, to and including 2,000.00 2001.00 – 25,000.00 95.30 19.43 95.17 19.81 98.85 20.21 100.70 20.62 102.55 21.03 For the first 2,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 25,000.00 25,001.00 – 50,000.00 542.19 14.08 552.78 14.36 563.68 14.65 574.96 14.94 586.24 15.24 For the first 25,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 50,000.00 50,001.00 – 100,000.00 894.19 9.80 911.78 9.99 929.93 10.19 948.46 10.40 967.24 10.61 For the first 50,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 100,000.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016-0232018-XXX Page 11 100,001.00 – 500,000.00 1,384.1 9 7.77 1,411.2 8 7.93 1,439.4 3 8.08 1,468.4 6 8.25 1,497.7 4 8.41 For the first 100,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 500,000.00 500,001.00 – 1,000,000.00 4,492.1 9 6.64 4,583.2 8 6.78 4,671.4 3 6.91 4,768.4 6 7.05 4,861.7 4 7.19 For the first 500,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 1,000,000.00 1,000,001.00 and up 7,819.1 9 5.0 7 7,973.2 8 5.17 8,126.4 3 5.27 8,293.4 6 5.38 8,456.7 4 5.49 For the first 1,000,000.00 PLUS for each additional 1,000.00, or fraction thereof Table 3-2: Building Plan Fees Total Valuation($) 2016 2017 2018 2019 2020 All valuations 65% of Building Permit Fee 65% of Building Permit Fee 65% of Building Permit Fee 65% of Building Permit Fee 65% of Building Permit Fee Table 3-3: Miscellaneous Building Inspection Fees Action Fee ($) Inspections outside of normal business hours 50.00 per hour7 (minimum charge 1 hour) Reinspection fees assessed under provisions of the current IBC 50.00 per hour1 Inspection for which no fee is specifically indicated 50.00 per hour8 (minimum charge—1 hour) Additional plan review required by changes, additions or revised plans 50.00 per hour9 (minimum charge—1 hour) For use of outside consultants for plan review and inspections, or both. Actual costs10 Stop work order (working without permit) 11 7 Or the total hourly cost to the City, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages, and benefits of the employees involved. 8 Or the total hourly cost to the City, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages, and benefits of the employees involved. 9 Or the total hourly cost to the City, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages, and benefits of the employees involved. 10 Actual costs include administrative and overhead costs. 11 Stop work order (SWO): failure to obtain a valid per mit within 48 hour of a SWO will result in double permit fees or a fine of $500 whichever is less. A permit applied for within the 48 hour timeframe may be subject to a fine and/or fee at the discreti on of the building official. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016-0232018-XXX Page 12 Table 3-4: Miscellaneous Building Permit Fees Action Fee ($) Change lot after plan review completed 100.00 Change plans during or after plan review. New Plan Review Fee Change or revise plans after issuance of permit. Current hourly rate per IBC or new plan review fee Commercial or industrial re-roof IBC value or bid amount Demolitions 100.00 Espresso carts (portable and stand alone) 250.00 Fences over 6 feet in height Current hourly rate per IBC for plan review plus 20.00 permit fee Mobile homes 500.00 Modular offices (job shacks) 350.00 Moved buildings 100.00 prior to moving together with a building permit fee based on the IBC valuation for new building and cost of moved building. Residential re-roofs 0.00 if plan review required 50.00 Retaining walls (permit not required under four (4) feet 100.00 or IBC valuation, whichever is greater Signs IBC valuation, using permit fee only 4.2 Plumbing Fees. Plumbing fees shall be as listed in Table 3-4: Plumbing Fees. Table 3-4: Plumbing Permit Fees Action Fee ($) PERMIT ISSUANCE Plumbing Permit Base Fee 25.00 Medical Gas Systems 100.00 Fixtures and Vents For each plumbing fixture or trap or set of fixtures on one trap (including water, drainage piping and backflow protection thereof) 12.00 Sewers, Disposal Systems and Interceptors For each industrial waste pretreatment interceptor, including its trap and vent, except kitchen-type grease interceptors functioning as fixture traps 25.00 Water Piping and Water Heaters For each water heater including vent 25.00 Lawn Sprinklers, Vacuum Breakers and Backflow Protection Devices For each lawn sprinkler system on any one meter, including backflow protection devices thereof 25.00 Swimming Pools For each swimming pool or spa: Public pool 90.00 Public spa 90.00 Private pool 60.00 Private spa 30.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016--—0232018-XXX Page 13 Action Fee ($) Miscellaneous For each appliance or piece of equipment regulated by the Plumbing Code but not classed in other appliance categories, or for which no other fee is listed in this code 12.00 4.3 Mechanical Permit Fees. Mechanical permit and inspection shall be as listed in Table 3-5: Mechanical Permit and Inspection Fees. Table 3-5: Mechanical Permit & Inspection Fees Action Fee ($) PERMIT ISSUANCE AND HEATERS Mechanical Permit Base Fee 25.00 Furnaces 25.00 Appliance Vents For the installation, relocation or replacement of each appliance vent installed and not included in an appliance permit 10.00 Boilers 25.00 AHU’s and Condensing Units 100.00 Evaporative Coolers & Heat Pumps 25.00 Ventilation and Exhaust For each ventilation fan connected to a single duct 10.00 Refrigeration Systems 50.00 For each gas piping system of 1 to 5 outlets 10.00 For each additional outlet over 5, each 1.00 Miscellaneous For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other appliance categories, or for which the fee is listed in the table 25.00 Table 3-6: Plumbing & Mechanical Plan Review Fees LESS THAN $500.00 ROUND DOWN TO NEAREST $1,000. GREATER THAN $500.00 ROUND UP TO NEAREST $1,000. Total Valuation Fee ($) Less than $1,000.00 150.00 $1,000.00 to $9,999.99 200.00 $10,000 to $19,999.99 250.00 $20,000.00 to $29,999.99 300.00 $30,000.00 to $39,999.99 350.00 $40,000.00 to $49,999.99 400.00 $50,000.00 to $59,999.99 450.00 $60,000.00 to $69,999.99 500.00 $70,000.00 to $79,999.99 550.00 $80,000.00 to $89,999.99 600.00 $90,000.00 to $99,999.99 650.00 $100,000.00 to $199,999.99 700.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016--—0232018-XXX Page 14 Total Valuation Fee ($) $200,000.00 to $299,999.99 800.00 $300,000.00 to $399,999.99 900.00 $400,000.00 to $499,999.99 1,000.00 $500,000.00 to $599,999.99 1,100.00 $600,000.00 to $699,999.99 1,200.00 $700,000.00 to $799,999.99 1,300.00 $800,000.00 to $899,999.99 1,400.00 $900,000.00 to $999,999.99 1,500.00 $1,000,000.00 to $1,999,999.99 1,600.00 $2,000,000.00 to $2,999,999.99 1,700.00 $3,000,000.00 to $3,999,999.99 1,800.00 $4,000,000.00 to $4,999,999.99 1,900.00 5 Million and Up 2,000.00 for the first $5M plus $1.00 for each additional $1,000.00 or fraction thereof Table 3-7: Fire Permit Fees Action Fee ($) Fire Sprinklers Plan Review Fee 100.00 Permit Fee Based on Valuation Fire Alarms Plan Review Fee 100.00 Permit Fee Based on Valuation Commercial Hoods (Type I & Type II) Plan Review Fee 100.00 Permit Fee Based on Valuation Other Fire Safety System Plan Review Fee 100.00 Permit Fee Based on Valuation Section 5. Fire Department Life-Safety Inspection Fees. Fees for re-inspections for life- safety issues conducted by the Fire Department shall be as listed in Table 4: Fire Department Life-Safety Inspection Fees. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016--—0232018-XXX Page 15 Table 4: Fire Depart ment Life-Safety Inspection Fees Action Fee ($) Life / Safety Inspections of Businesses Initial Inspection 0.00 First reinspection for corrections 0.00 Second reinspection for corrections 100.00 Third reinspection for corrections 150.00 Additional inspections to complete life/safety corrections and attain compliance 250.00 Fireworks Stand Inspection 50.00 Section 6. Fees for the Use of City Owned Facilities. Fees for various services, actions, and permits regarding use of City owned facilities shall be as listed in Table 6: Fees for the Use of City Owned Facilities. Table 5: Fees for the Use of City Owned Facilities Use/Activity Fee ($) Hadley Hall at the Arlington Community Youth Center, Stillaguamish Conference Room* at Public Works Administration (154 W. Cox). *This facility does NOT have a kitchen facility available for use. Room usage fees for community youth related activities and Neighborhood Watch meetings may be waived. Without Kitchen One to three hours 15.00 per hour Over three hours 75.00 With Kitchen One to three hours 20.00 per hour Over three hours 125.00 Athletic Fields League Baseball Youth, resident team 3.75 per youth per season Youth, non-resident team 5.00 per team per use Adult 12.50 per use Softball Youth, resident team 3.75 per youth per season Youth, non-resident team 5.00per team per use Adult 12.50 per use Soccer Youth, resident team 3.75 per youth per season Youth, non-resident team 5.00 per team per use Adult 12.50 per use CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016--—0232018-XXX Page 16 Use/Activity Fee ($) Other Youth, resident team 3.75 per youth per season Youth, non-resident team 5.00 per team per use Adult 12.50 per use Tournament Baseball Youth, resident team 3.75 per youth per tournament Youth, non-resident team 5.00 per team per use Adult 12.50 per use Softball Youth, resident team 3.75 per youth per tournament Youth, non-resident team 5.00 per team per use Adult 12.50 per use Soccer Youth, resident team 3.75 per youth per tournament Youth, non-resident team 5.00 per team per use Adult 12.50 per use Other Youth, resident team 3.75 per youth per season Youth, non-resident team 5.00 per team per use Adult 12.50 per use Lighting Youth 3.00 per hour Adult 6.00 per hour Scheduling Fee for League and Tournament League 15.00 per team Tournament 15.00 per tournament Concession Sales League 50.00 per season Tournament 25.00 per day 6.1 Definitions. A. “Youth” is defined as any person 18 years of age or younger. B. “Resident” is defined as any team composed of at least 51% Arlington residents. Section 7. Appeal Fees for Violations and Abatement. Fees for various services and actions regarding violations and abatement as per Chapter 11.01 of the Arlington Municipal Code shall be as listed in Table 6: Appeal Fees for Violations and Abatement. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016--—0232018-XXX Page 17 Table 6: Appeal Fees for Violations and Abatement Action Fee ($) Appeals To Hearing Examiner 582.00 plus actual cost of Hearing Examiner Fines Forest Practice Violation Fine 317.00 Section 8. Licensing Fees. Licensing fees for various licenses issued under various sections of the Arlington Municipal Code shall be as listed in Table 7:- Licensing Fees. Table 7: Licensing Fees License/Activity Fee ($) New application / renewal business license under AMC Chapter 5.28 60.00 Late payment penalty for business license under AMC Chapter 5.28 120.00 For new applications applied for between October 1st through December 31st 45.00 For new applications applied for between January 1st through March 31st 30.00 For new applications applied for April 1 st through June 30th (Note: $15 for the remainder of the current business license year and $60 for the new business license year for a total of $75, making the business license valid thru June 30th of the following year.) 75.00 Businesses with offices located outside of city limits but conducting business within city limits (AMC Chapter 5.28) 20.00 Peddlers & Solicitors License under AMC Chapter 5.04 25.00 Vehicles for Hire License under AMC Chapter 5.12 - First vehicle - Each vehicle thereafter 35.00 15.00 Cabaret License under AMC Chapter 5.16 (annual) 75.00 Section 9. EMS Fees and Charges. 9.1 Fees and Mileage Charges Established. For purposes of AMC Chapter 3.06, fees and mileage for EMS services shall be set as set forth in Table 8: Emergency Medical Services Rates and Charges. 9.2 Beginning on January 1, 2013, the rates set forth for the year 2012 shall be increased annually effective January 1 of each succeeding year by the June reported percentage increase of the Consumer Price Index (CPI) for the Seattle-Tacoma- Bremerton area for All Urban Consumers, or other measure commonly used by the city should it change; provided, however, that notwithstanding any reduction in the CPI, rates shall not decrease. 9.3 EMS Transport Fees. In accordance with the requirements of 42 Code of Federal Regulations (CFR) Parts 410 and 414, which provides that Medicare fees and charges shall apply to Medicare recipients; CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016--—0232018-XXX Page 18 A. Unmet (excess fee) Part B Deductible and Part B coinsurance amounts. In accordance with the provisions of 42 CFR Parts 410 and 414, the City shall bill the patient for any unmet or excess fee to the extent authorized by federal law. B. Inability to Pay Excess Fee. Individuals who are on fixed or low incomes or do not have the ability to pay the differential because of financial difficulties may submit a request to waive the differential to the City with supporting documentation of the inability to pay. Table 8: Emergency Medical Services Rates and Charges Service 2016 Rate ($) 2017 Rate ($) Rate ($) BLS Non-emergent 558.80 568.86 775.00 BLS Emergent 558.80 568.86 775.00 ALS Emergent 1 965.20 982.57 1,150.00 ALS 2 965.20 982.57 1,225.00 ALS Response Fee 277.85 282.85 291.33 Specialty Care Transport Fee 965.20 982.57 Mileage (all categories) 16.77 per mile 17.07 per mile 20.00 per mile Non-resident transport fee – additional fee charged to those patients transported from outside of the Arlington EMS service area. Arlington EMS Service area includes Arlington City limits and the limits of Fire District 19, Fire District 21 (Arlington Rural), Fire District 24, and Fire District 25 100.00 100.00 Section 10. Dog Licensing Fees. 10.1 Fees for dog licenses as called for in Arlington Municipal Code Chapter 8.09 shall be listed in Table 9: Dog Licensing Fees 10.2 Per RCW 49.60.380, the City of Arlington shall honor a request by a blind person or hearing impaired person not to be charged a fee to license his or her guide dog, or a request by a physically disabled person not to be charged a fee to license his or her service animal. 10.3 All dogs require proof of current Rabies vaccination to be licensed . 10.4 Proof of alteration and micro -chip is required to receive reduced fees Table 9: Dog Licensing Fees License Annual Fee ($) Dog -– unaltered (annual tag) 20.0040.00 Dog – alteredaltered (lifetime tag) 10.0020.00 Dog – altered (senior citizen owner – lifetime tag) 5.0010.00 Dog – altered & micro -chipped 5.00 Replacement Tag fee 5.00 Late Fee – for failure to purchase annual license before March 1 10.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016--—0232018-XXX Page 19 Section 11. Fees for Police Services. Fees for various services, actions, and permits for police services shall be as listed in Table 10: Fees for Police Services. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016--—0232018-XXX Page 20 Table 10: Police Services Action / Service / License Fee ($) Fingerprinting 20.00 Lamination of Concealed Weapons Permit 4.25 Anti-Harassment Order Service (Includes service, return of service, mileage & fuel costs) 80.00 Fine for Parking: 1. Fine for parking as described in Arlington Municipal Code 10.54.060, Prohibited Parking 2. Fine if paid within 24 hours of issuance 3. Fine if not paid within 15 days of issuance 50.00 25.00 100.00 Section 12. Fees for Duplication of Public Records. Fees for various services and actions for duplication of public records shall be listed in Table 11: Public Records Services. Table 11: Public Records Services Action / Service Fee ($) In house copying of City documents for the public 0.15 per page In house copying of City documents to PDF when original document is not in electronic format 0.10 per page 1.00 to copy to CD 2.50 to copy to USB Flash Drive In house duplication of City documents to CD or USB Flash Drive, such as Comprehensive Plan, Arlingt on Municipal Code Title 20, Design Standards, Engineering Standards, Development Standards, etc. 10 per CD or USB Flash Drive Maps (For GIS specific services see below) 18” x 24” 22” x 34” 24” x 36” 30” x 30” 36” x 36” 1.50 2.60 3.00 3.15 4.50 Documents or CD/USB Flash Drive printed by outside party Actual cost to reproduce Color Photos 0.40 Duplication of all other types of city media (e.g. photographs, audio/video tapes, blueprints) Actual cost to reproduce Certified copy of a public record 5.00 for the first page; 1.00 for each page thereafter GIS Zoning and Land Use Maps 10.00 11x17 5.00 2x3 13.00 3x3 19.00 3x4 25.00 Map CD 26.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016--—0232018-XXX Page 21 Data CDs/FTP 26.00 per client Hourly Rate for Custom Work 127.00 per hour, ½ hour minimum Laminating 3.00/sq ft Shipping 5.00 Fee 0.00 Section 13. Finance Department Services Fees for various services, actions, and permits for police services shall be as listed in Table 12: Fees for Finance Department Services. Action / Service Fee ($) Non-Sufficient Funds – Dishonored or disallowed draft or check $35.00 Establishing a new utility account $18.00 Reactivating an existing utility account $18.00 Reconnection fee $50.00 Section 143. Repeal of Previous Fee Resolution. Resolution 2015-0092016-023 is hereby repealed. Section 15. Repeal of Previous Fee Resolution. Resolution 657 is hereby repealed. Section 1416. Effective Date. This resolution will become effective immediately upon passage. PASSED by the City Council and APPROVED by the Mayor this 19th ______ day of DecemberMay, 20162018. CITY OF ARLINGTON _________________________________ Barbara Tolbert, Mayor ATTEST: _________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: CITY OF ARLINGTON FEE SCHEDULE RESOLUTION #2016--—0232018-XXX Page 22 _______________________________ Steve Peiffle, City Attorney City of Arlington Council Agenda Bill Item: NB #5 Attachment I COUNCIL MEETING DATE: May 7, 2018 SUBJECT: Inter‐fund Loan from Growth Fund to EMS Fund ATTACHMENTS: Loan Worksheet – Exhibit 1 DEPARTMENT OF ORIGIN Finance: Kristin Garcia, Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: $105,728.02 BUDGET CATEGORY: Growth Fund BUDGETED AMOUNT: $223,915 LEGAL REVIEW: DESCRIPTION: For the month of March, the EMS fund required a loan of 105,728.02 as revenues were not sufficient to cover operating expenses. This brings the total outstanding balance on the loan to $392,417.74 which exceeds the amount authorized in the budget. HISTORY: The previous outstanding loan from 2017 has not been fully repaid. The outstanding balance on the 2017 loan is $26,000. In January the fund required a loan of $139,478. In February the fund required a loan of $121,212. ALTERNATIVES: Do not approve the inter‐fund loan and allow the fund to be negative. This could violate RCW 43.09.210 which states that no fund should unfairly benefit from another. RECOMMENDED MOTION: I move to authorize an inter‐fund loan of $105,728.02 from the Growth Fund to the EMS Fund.