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Home My WebLink About04-16-18 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Kristin APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Downtown Arlington Business Association (DABA) presentation of check to City for stage Mayor Barb Tolbert MAYOR’S VOLUNTEER AWARD Tina Davis Kristin Banfield PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle 1. Minutes of the April 2 and April 9, 2018 council meetings ATTACHMENT A 2. Accounts Payable 3. Dedication of Real Property for Right of Way Purposes ATTACHMENT B PUBLIC HEARING NEW BUSINESS 1. Police Department Acceptance of Community Contribution Grant from ATTACHMENT C Rotary Club of Arlington for Eight Automatic External Defibrillators (AEDs) Staff Presentation: Jonathan Ventura Council Liaison: Sue Weiss Arlington City Council Meeting Monday, April 16, 2018 at 7:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required. 2. Boards and Commissions Appointments and Reappointments ATTACHMENT D Staff Presentation: Kristin Banfield Council Liaison: Mayor Pro Tem Marilyn Oertle 3. Resolution to Support Funding of a New Countywide 911 Emergency ATTACHMENT E Radio System Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Marilyn Oertle 4. Interlocal Agreement for Fire and EMS Mutual Aid ATTACHMENT F Staff Presentation: Paul Ellis Council Liaison: Jesica Stickles DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert DRAFT Page 1 of 3 Council Chambers 110 East Third St April 2, 2018 Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Joshua Roundy, Sue Weiss, Jesica Stickles, and Marilyn Oertle. Council Members Absent: None. City Staff Present: Mayor Barb Tolbert, Paul Ellis, Dan Cone, Dave Kraski, Sheri Amundson, Kristin Banfield, and City Attorney Steve Peiffle. Also Known to be Present: Dr. Devin Brossard, family and friends of Dr. Devin Brossard, Doug Buell, and Oso Assistant Fire Chief Toby Hyde. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Sue Weiss seconded the motion to approve the agenda. The motion passed unanimously. MAYOR’S VOLUNTEER AWARD Communications Manager and City Clerk Kristin Banfield introduced Dr. Devin Brossard and presented him with the Mayor’s Volunteer Recognition Award for his contributions to local charities through his leadership of the Arlington Runners’ Club. PROCLAMATIONS None. PUBLIC COMMENT Dan Tarasievich, owner of Para‐Phernalia shared that he moved his company to Arlington Municipal Airport in 1992 because of its uniqueness. He remarked that the Airport staff and Airport Commission are doing an outstanding job and thanked them for their hard work. Todd Bohon, Arlington Municipal Airport tenant since 1999, expressed his appreciation for the responsiveness of the Airport staff. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting April 2, 2018 Page 2 of 3 Toby Hyde, Assistant Fire Chief, Oso Fire thanked the Council for their support of Oso Fire and the transfer of the Expedition to his department. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda which was unanimously carried: 1. Minutes of the March 19 and March 26, 2018 Council meetings. 2. Accounts Payable: Approval of EFT Payments and Claims Checks #93317 through #93423 dated March 20, 2018 through April 2, 2018 for $835,287.12. 3. Grant acceptance and Interlocal Agreement for public defense 4. KBA, Inc. construction management contract 5. GeoTest Services, Inc. contract for Arlington Valley Road 6. Resolution to declare equipment (Expedition) as surplus and transfer to the Oso Fire Department (Snohomish County Fire Protection District No. 25) 7. Resolution to declare equipment (Impala) as surplus PUBLIC HEARING None. NEW BUSINESS Resolution for application to Puget Sound Regional Council (PSRC) for Arlington‐ Marysville Manufacturing Industrial Center designation and Interlocal Agreement City Administrator Paul Ellis reviewed the proposed resolution and Interlocal Agreement with Marysville to allow the cities to file a joint application for the designation of the AMMIC area as a “Regional Center”. The resolution and Interlocal Agreement are required elements of the application process with PSRC. Discussion followed. Councilmember Jan Schuette moved and Councilmember Debora Nelson seconded the motion to approve the Interlocal Agreement with the City of Marysville and the resolution authorizing the joint subarea planning and submittal of application to Puget Sound Regional Council for the designation of the Arlington‐Marysville Manufacturing Industrial Center and authorize the Mayor to sign the documents. The motion passed unanimously. Unscheduled Ambulance Purchase Interim Fire Chief Dave Kraski reviewed the proposed unscheduled, emergency replacement of an EMS transport vehicle (aid car) to replace a 2008 back up unit that continues to exceed budgeted amounts for repairs and maintenance. This will be purchased with unrestricted ending fund balance from the General Fund. Discussion followed. Councilmember Jesica Stickles moved and Mayor Pro Tem Marilyn Oertle seconded the motion to approve the emergency replacement of an Emergency Medical Services transport vehicle at a price not to exceed $125,000. The motion passed unanimously. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis distributed the follow‐up action list from the 2018 Spring Council Retreat. A brief discussion followed with Mayor Pro Tem Oertle clarifying her Minutes of the City of Arlington City Council Meeting April 2, 2018 Page 3 of 3 comments at the retreat about fireworks. She is concerned about the discharge of illegal fireworks and would like to see more enforcement in and around Arlington. Councilmember Jan Schuette reminded the Council, staff, and community members present of the Arlington‐Marysville Manufacturing Industrial Center Subarea plan meeting on Wednesday, April 4, 2018 from 5:00 p.m. to 7:00 p.m. at Crown Distributing, 17117 59th Avenue NE, Arlington. MAYOR’S REPORT None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:16 p.m. ______________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third Street April 9, 2018 Councilmembers Present: Mike Hopson, Debora Nelson, Joshua Roundy, Jesica Stickles, Sue Weiss and Jan Schuette. Council Members Absent: Marilyn Oertle. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Jonathan Ventura, Marc Hayes, James Trefry, Kristin Banfield, Nova Heaton, and City Attorney Steve Peiffle. Also Known to be Present: Snohomish County Executive Dave Somers, Snohomish PUD Commissioner Sid Logan, Alessandra Durham, Jason Biermann, Bob Nelson, Ron Moen, Lindsay Dunn, Heather Logan, Doug Buell, and Sarah Arney. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Councilmember Debora Nelson moved to approve the agenda as presented. Councilmember Sue Weiss seconded the motion, which passed with a unanimous vote. Introduction of Special Guests and Presentations Snohomish County Opioid Response Multi‐Agency Coordination (MAC) Group Presentation, County Executive Somers Mayor Barb Tolbert introduced Snohomish County Executive Dave Somers, Snohomish County DEM Director Jason Biermann, and Alessandra Durham, who, with the use of a PowerPoint, provided an update on the progress of the Snohomish County Opioid Response Multi‐Agency Coordination (MAC) Group and answered Council questions. WORKSHOP ITEMS – NO ACTION WAS TAKEN Police Department Acceptance of Community Contribution Grant from Rotary Club of Arlington for Eight Automatic External Defibrillators (AEDs) Police Chief Jonathan Ventura reviewed the proposed acceptance of funds from the Rotary Club of Arlington’s Community Contribution Grant program to purchase eight AEDs for field deployment in police vehicles. This was an unbudgeted receipt of a grant, so a year‐end budget amendment may be required. Discussion followed. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop April 9, 2018 Page 2 of 3 Boards and Commissions appointments and reappointments City Clerk Kristin Banfield briefly reviewed the reappointments of Allen Ice and Leilani Lucrisia to the Cemetery Board and Kay Duskin to the Civil Service Commission. She also reviewed the recommendation from the Lodging Tax Advisory Committee (LTAC) to appoint Rachel Ralson and Matthew Rosenthal to LTAC, noting that LTAC is required to select two representatives from lodging tax generators during this round of appointments. Discussion followed. Complete Streets Presentation With the use of a PowerPoint presentation, Development Services Manager Nova Heaton reviewed the city’s work to develop a Complete Streets program. “Complete Streets” describes a comprehensive, integrated transportation network with infrastructure and design that allows safe and convenient travel in the city for all users. Discussion followed. Dedication of real property for Right of Way purposes – Arlington Roundabout Plaza Community and Economic Development Director Marc Hayes reviewed the proposed dedication of real property for the Arlington Roundabout Plaza project. The developers are required to dedicate a strip of land adjacent to 172nd Street NE (east of Highway 9)for the purpose of widening and improving the existing roadway. Discussion followed. MISCELLANEOUS COUNCIL ITEM Resolution Supporting SERS Radio System Replacement City Administrator Paul Ellis briefly reviewed the proposed resolution that will be on the April 16, 2018 Council meeting supporting the replacement of the SERS Radio System and encouraging Snohomish County to develop funding options for the replacement. Discussion followed. Mr. Ellis reminded the Council that the resolution doesn’t commit the city to any funding scenario; it only serves as an acknowledgement of the issue and our support in replacing the radio system. PUBLIC COMMENT Sarah Arney noted that the Centennial Trail Coalition meets on the third Thursday of each month in Arlington and it would be a good source to share information on the Complete Streets program. Lindsay Dunn shared the current proposal to fund replacement of the Highway 2 trestle with tolling and recommended that Arlington should closely follow the project, as it could greatly increase traffic in the Arlington area. COUNCILMEMBER REPORTS Councilmembers Schuette, Hopson, Weiss and Stickles provided brief updates while Councilmembers Nelson and Roundy had nothing further to report this evening. Councilmember Sue Weiss asked staff for an update on police officer recruitment and hiring. Human Resources Director James Trefry provided Council with a brief status update on the matter. Minutes of the City of Arlington City Council Workshop April 9, 2018 Page 3 of 3 MAYOR’S REPORT None. REVIEW OF AGENDA ITEM PLACEMENT Council discussed and agreed to place the dedication of real property for right of way purposes on the April 16, 2018 Consent Agenda. Council requested that the donation from Rotary for eight AEDs, the boards and commissions appointments and reappointments, and the resolution for the SERS radio system replacement be placed on New Business for action on the April 16, 2018 meeting. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:38 p.m. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment B COUNCIL MEETING DATE: April 16, 2018 SUBJECT: Dedication of real property for right of way purposes ATTACHMENTS: Legal description including exhibit map with area highlighted depicting the proposed deeded property from Arlington Roundabout Plaza. DEPARTMENT OF ORIGIN Community and Economic Development – Marc Hayes; 360‐403‐3457 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Dedication of a strip of real property 172nd Street NE, described in Exhibit A for the purpose of widening and improving the existing roadway. HISTORY: Dedication of property for right of way purposes related to new development typically occurs through the Land Use process, pursuant to 20.56.170 AMC. ALTERNATIVES: None RECOMMENDED MOTION: I move to accept the dedication of the described real properties as right of way for the purposes of roadway widening. Exhibit A - Arlington Roundabout Plaza ROW Dedication±City of Arlington Date: File: Cartographer: Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express orimplied, including but not lim ited to warranties of suitability for a particular purpose or use. Mapdata are compiled from a variety of sources which may contain errors and users who rely upon theinformation do so at their own risk. Users agree to indem nify, defend, and hold harmless the City ofArlington for any and all liability of any nature arising out of or resulting from the lack of accuracy orcorrectness of the data, or the use of the data presented in the maps. Scale:Arl-Roundabout1_8.5x11_18 3/2 8/2018 akc 1 inch = 1 50 feetLegend ROW Ded ication ?| ?Ô 172ND ST NE SR 9 171ST ST NE SR 531 89TH AVE NE 31052400300800 31052400301000 31052400302000 31052500200100 31052400300500 0116690000330001166900010000 31052500202000 Pa rcels ROW De dication City of Arlington Council Agenda Bill Item: NB #1 Attachment C COUNCIL MEETING DATE: April 16, 2018 SUBJECT: Acceptance of Community Contribution Grant from the Rotary Club of Arlington for the purchase of eight (8) Automated External Defibrillators (AEDs) to be deployed in Police Vehicles ATTACHMENTS: Quote from approved vendor DEPARTMENT OF ORIGIN Administration / Police – Jonathan Ventura; 360‐403‐4621 EXPENDITURES REQUESTED: $12,284.66 BUDGET CATEGORY: Equipment Replacement BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Acceptance of Community Contribution Grant from the Rotary Club of Arlington for the purchase of eight (8) AED’s to be deployed in Police Vehicles. The grant is for $12,284.66 to purchase eight (8) new automated external defibrillators (AED’s) for field deployment in police vehicles. Acceptance of this grant will require an end of year budget adjustment. HISTORY: In a study published in The New England Journal of Medicine involving security officers who were trained to use AED’s in U.S. casinos, there was a 74% survival rate among adults who experienced sudden cardiac arrest if the defibrillation was delivered within three minutes. The American Heart Association estimates that placement of defibrillators in communities could save up to 100,000 lives a year. The City applied for the Community Contribution Grant from the Rotary Club of Arlington for the purchase of eight (8) AED’s to be deployed in Police Vehicles in 2017 and received notice of the award in March of 2018. ALTERNATIVES: Take no action. RECOMMENDED MOTION: I move to accept the Community Contribution Grant from the Rotary Club of Arlington for the purchase of eight automated external defibrillators for field deployment in police vehicles. City of Arlington Council Agenda Bill Item: NB #2 Attachment D COUNCIL MEETING DATE: April 16, 2018 SUBJECT: Boards and Commissions appointments and reappointments ATTACHMENTS: Memo from Finance Director, redacted applications of Allen Ice, Leilani Lucrisia, Kay Duskin, Rachel Ralson, and Matthew Rosenthal DEPARTMENT OF ORIGIN Administration – Kristin Banfield; 360‐403‐3444 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The Cemetery Board is recommending Allen Ice and Leilani Lucrisia for reappointment. The Civil Service Commission is recommending Kay Duskin for reappointment. The lodging tax advisory committee is recommending Rachel Ralson and Matthew Rosenthal for appointment. HISTORY: ALTERNATIVES: Reject recommendations. RECOMMENDED MOTION: I move to confirm the reappointment of Allen Ice and Leilani Lucrisia to the Cemetery Board, the reappointment of Kay Duskin to the Civil Service Commission, and the appointment of Rachel Ralson and Matthew Rosenthal to the Lodging Tax Advisory Committee. APPLICATION FOR BOARDS & COMMISSIONS NAME ADDRESS PHONE (home) PHONE (work) E-MAIL ADDRESS I AM INTERESTED IN SERVING ON THE FOLLOWING BOARDS & COMMISSIONS: (Check all that apply) Airport Commission Cemetery Board Civil Service Commission Library Board Parks, Arts, and Recreation Commission Planning Commission Lodging Tax Advisory Committee Citizens Salary Commission BACKGROUND / EXPERIENCE / INTEREST Name of Applicant Date (Attach separate sheet for additional information) City of Arlington Council Agenda Bill Item: NB #3 Attachment E COUNCIL MEETING DATE: April 16, 2018 SUBJECT: Resolution to Support Funding of a new Countywide 911 Emergency Radio System ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Fire and EMS EXPENDITURES REQUESTED: BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: The City of Arlington supports taking necessary actions as soon as possible to replace the outdated SERS emergency radio system. SERS is engaged with Snohomish County in a competitive bidding procurement process to select a qualified vendor to provide new countywide 911 radio system equipment and services. Equitable and countywide funding for a new radio system must be authorized and secured to finance a new radio system that has a potential cost estimate of $60 to $75 million. The City of Arlington supports taking necessary actions as soon as possible to replace the outdated SERS emergency radio system, and respectfully urges Snohomish County to approve the resources necessary to purchase, design, and install a new countywide digital P‐25 emergency radio system. HISTORY: The Snohomish County Emergency Radio System (SERS), has provided a dependable countywide emergency radio service since 1999 that enables our first responders to effectively respond to 911 emergency calls in our area. SERS has two decades of technical expertise in developing, acquiring, installing, operating, maintaining, and managing the countywide emergency radio system. ALTERNATIVES: Reject the resolution. RECOMMENDED MOTION: I move to approve the resolution to support funding of a new Countywide 911 Emergency Radio System, and authorize the Mayor to sign the resolution. ORDINANCE NO. 2018‐XXX RESOLUTION NO. 2018‐XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON, SUPPORTING FUNDING OF A NEW COUNTYWIDE 911 EMERGENCY RADIO SYSTEM WHEREAS, public safety depends on having reliable and effective emergency 911 radio communications; and WHEREAS, the Snohomish County Emergency Radio System (SERS), has provided a dependable countywide emergency radio service since 1999 that enables our first responders to effectively respond to 911 emergency calls in our area; and WHEREAS, SERS has two decades of technical expertise in developing, acquiring, installing, operating, maintaining, and managing the countywide emergency radio system; and WHEREAS, the SERS existing analog 800 MHz radio system is now outdated and about to reach its end of life. When the existing system can no longer be sustained, it will become increasingly difficult and eventually impossible to maintain reliable radio communications between 911 dispatchers and our first responders; and WHEREAS, independent expert analysis by a national consultant has determined that a new replacement P‐25 radio system using modern digital technology will substantially reduce risk of future radio system failure and provide better audio voice quality for simulcast, two‐way, interoperable emergency communications; and WHEREAS, other counties of similar size in our state have already taken action to fund and replace their outdated 800 MHz radio systems with new P‐25 digital radio systems; and WHEREAS, SERS is engaged with Snohomish County in a competitive bidding procurement process to select a qualified vendor to provide new countywide 911 radio system equipment and services; and WHEREAS, equitable countywide funding for a new radio system must be authorized and secured to finance a new radio system that has a potential cost estimate of $60 to $75 million. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON AS FOLLOWS: 1. That the City of Arlington supports taking necessary actions as soon as possible to replace the outdated SERS emergency radio system. ORDINANCE NO. 2018‐XXX 2. That the City of Arlington respectfully urges Snohomish County to approve the resources necessary to purchase, design, and install a new countywide digital P‐25 emergency radio system. 3. That the City of Arlington supports Snohomish County taking necessary actions to authorize a dedicated countywide equitable funding source for the new 911 emergency radio system. PASSED by the City Council and APPROVED by the Mayor this 16th day of April, 2018. CITY OF ARLINGTON ______________________________ Barbara Tolbert, Mayor ATTEST: ______________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: ______________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: NB #4 Attachment F COUNCIL MEETING DATE: April 16, 2018 SUBJECT: Interlocal Agreement for Fire and EMS Mutual Aid ATTACHMENTS: Interlocal Agreement DEPARTMENT OF ORIGIN Fire/EMS EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Council is asked to approve an interlocal agreement for fire and EMS. The agreement covers all of Snohomish County, and parts of King, Skagit and Island County. The agreement allows the City of Arlington to receive and provide mutual aid with no financial commitment or effect to negotiations with contract agencies. This is an existing agreement now being proposed for an additional 10 years. HISTORY: This is a long standing agreement that allows fire and EMS to provide and receive mutual aid from other jurisdictions. It is generally updated on a ten year cycle unless modifications require otherwise. The agreement does not affect an agency’s ability to have additional agreements such as contracts for services. ALTERNATIVES: Reject interlocal agreement. RECOMMENDED MOTION: I move to approve the interlocal agreement to receive and provide mutual aid for fire and EMS services, and authorize the Mayor to sign the agreement.