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HomeMy WebLinkAbout04-02-18 Council Meeting SPECIAL ACCOMMODATIONS:  The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.  CALL TO ORDER  Mayor Barb Tolbert    PLEDGE OF ALLEGIANCE    ROLL CALL  Mayor Barb Tolbert – Kristin     APPROVAL OF THE AGENDA  Mayor Pro Tem Marilyn Oertle    INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS    MAYOR'S VOLUNTEER AWARD  Devin Brossard  Kristin Banfield    PROCLAMATIONS     PUBLIC COMMENT  For members of the public who wish to speak to the Council about any matter not on the Public Hearing  portion of the meeting.  Please limit remarks to three minutes.    CONSENT AGENDA       Mayor Pro Tem Marilyn Oertle            1. Minutes of the March 12, March 19, and March 26, 2018 council meetings       ATTACHMENT A   2. Accounts Payable  3. Grant acceptance and interlocal agreement for public defense     ATTACHMENT B  4. KBA, Inc. construction management contract           ATTACHMENT C  5. GeoTest Services, Inc. contract for Arlington Valley Road      ATTACHMENT D  6. Resolution to declare equipment (Expedition) as surplus and transfer     ATTACHMENT E      to Oso Fire Department   7. Resolution declaring equipment (Impala) as surplus       ATTACHMENT F    NEW BUSINESS   1. Resolution for application to Puget Sound Regional Council (PSRC)    ATTACHMENT G      for Arlington‐Marysville Manufacturing Industrial Center (AMMIC)      designation and proposed interlocal agreement      Staff Presentation:  Marc Hayes      Council Liaison: Debora Nelson  Arlington City Council Meeting                                                             Monday, April 2, 2018 at 7:00 pm        City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required.  2. Unscheduled ambulance purchase            ATTACHMENT H      Staff Presentation:  Dave Kraski      Council Liaison: Jesica Stickles    DISCUSSION ITEMS    INFORMATION    ADMINISTRATOR & STAFF REPORTS    MAYOR’S REPORT    EXECUTIVE SESSION    RECONVENE    ADJOURNMENT                                                               DRAFT Page 1 of 3 Council Chambers 110 East Third Street March 12, 2018 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Jesica Stickles, Sue Weiss and Jan Schuette. Council Members Absent: Joshua Roundy. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Jonathan Ventura, Marc Hayes, Kristin Garcia, Jim Kelly, Kristin Banfield, Kris Wallace, and City Attorney Steve Peiffle. Also Known to be Present: Bob Nelson, Craig Christianson, Terry Marsh, Vikki McMurray, Doug Buell, Sarah Arney, and Lisa Cisneros. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. Introduction of Special Guests and Presentations Chris Collier – Program Manager, Alliance for Housing Affordability Mr. Collier had a scheduling conflict and the presentation will be rescheduled. Proclamations Mayor Pro Tem Marilyn Oertle read the formal proclamation declaring Saturday, March 10, 2018 as Arbor Day in the City of Arlington. WORKSHOP ITEMS – NO ACTION WAS TAKEN EMS Interfund Loan Finance Director Kristin Garcia reviewed the request to provide an inter‐fund loan from the Growth Fund to the EMS Fund for $121,212. This brings the total outstanding balance on the loan to $286,690, which exceeds the amount authorized in the budget. Discussion followed. This item will be added to the Consent Agenda for Council approval on March 19, 2018. Arlington Valley Road – Apparent Low Bid Public Works Director Jim Kelly distributed and reviewed the preliminary bid tabulation for Arlington Valley Road. Bids for the project were opened on March 8, 2018. Discussion followed. This item will be placed on the New Business portion of the March 19, 2018 Council Agenda. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop March 12, 2018 Page 2 of 3 Amendment to AMC 13.12 for Accessory Dwelling Unit Connections and Disabled Rates Public Works Director Jim Kelly reviewed the proposed ordinance amending AMC Chapter 13.12 to allow a single‐family residential connection to also serve an accessory dwelling unit located on the same property and served by one meter. As a way to assist with Arlington’s growing population and housing needs, the City allows accessory dwelling units to be constructed on single family residential parcels. Accessory dwelling units are permitted by the City’s Land Use Code (Title 20). The amendments to AMC Chapter 13.12 will allow for water and sewer service to the accessory dwelling units. Discussion followed. This item will be placed on the New Business portion of the March 19, 2018 Council Agenda. Amendment to AMC 13.12 for Senior Disabled Rates and Grace Period for Utility Rates Public Works Accountant Kris Wallace reviewed the proposed ordinance amending AMC Chapter 13.12 to provide for a reduction in utility bills for disabled persons. The proposed modification to AMC section 13.12.160 is to add “disabled” to the section. The proposed modification to AMC section 13.12.210 is to add a grace period of five (5) calendar days past the utility bill due date before late fees are assessed to a customer’s account. Discussion followed. This item will be added to the Consent Agenda for Council approval on March 19, 2018. PUBLIC COMMENT Adam Ankenman, 305 E. Maple Street, expressed concerns about the proposed Emory Lofts project, including the cost of road repairs from the construction and if future traffic was studied. Jackie Rebman, 201 S. Macleod, expressed her concerns on the number of units included in the Emory Lofts project and the increase in population affecting traffic and services available. Vikki McMurray, 208 Joann Lane, raised concerns about the Emory Lofts project. She noted that the public wants to be involved and provide input. Brian Rebman, 201 S. Macleod, shared that he believes that downtown is not the place for Emory Lofts and would be better suited elsewhere in town. Catherine Wesley, 114 S. West Avenue, stated that she supports the comments previously made about the Emory Lofts project. She does not believe the project is in the right place. To address some of the comments made about the Emory Lofts project, City Administrator Paul Ellis provided additional information to those in attendance about the planning process in general, the definition of the different types of permits and why Emory Lofts requires a Special Use Permit, the design review process completed by the Planning Commission, and the prior proposal made. Additional information was provided by Community and Economic Development Director Marc Hayes including the density allowed for the project and the height limits. Minutes of the City of Arlington City Council Workshop March 12, 2018 Page 3 of 3 Mayor Tolbert reminded everyone that there are multiple opportunities for public comment before the Planning Commission and the City Council. There is a subscription service through the City’s website to receive notices about upcoming meetings and opportunities for input. COUNCILMEMBER REPORTS Councilmembers Schuette, Hopson, Oertle, and Nelson gave brief reports, while Councilmembers Weiss and Stickles had nothing further to report this evening. MAYOR REPORT Mayor Tolbert shared that the embedded social worker is now hired and will be working in north county starting March 26. She noted the March 9th north county human services meeting that was attended by almost 40 service providers to start addressing gaps in services. Mayor Tolbert noted that EASC’s latest dashboard shows a 10% decline in available housing stock in Snohomish County from February 2017 to March 2018, with a current stock of 0.83 months of inventory available. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:49 p.m. ____________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third St March 19, 2018 Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Joshua Roundy, Sue Weiss, Jesica Stickles, and Marilyn Oertle. Council Members Absent: None. City Staff Present: Mayor Barb Tolbert, Paul Ellis, Jonathan Ventura, Dave Kraski, Jim Kelly, Sheri Amundson, Kristin Banfield, Joshua Fox, Jason Brisson, Joe Wakefield, Mike Phillips, Stephanie Ambrose, Kay Schander, Mark Wilde, Mike McQuoid, Phil Knepper, Nich Sacha, Willy Harper, Theresa Ramey, Drew Shannon, Gregg Haddick, Chris Peterson, Mike Gilbert, Jason Ewing, Al Chamberlin, Bob Beam, Scott Hillis, Matt Urtz, Tom Jackson, Chris Dickison, Steve Daggett, Justin Honsowetz, Jason Abrahamson, Adam von Melville, Wayne Mitchell, Keanan Metcalf, and City Attorney Steve Peiffle. Also Known to be Present: Family and friends of Joshua Fox, Jason Brisson, and Joe Wakefield; Don Cook, Dani Crain, Denise Kraski, Tom Cooper, Zach Hanson, and Doug Buell. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the agenda. The motion passed unanimously. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS Fire Chief Dave Kraski presented Phoenix awards to the following individuals for their life saving efforts on three separate emergency calls: Arlington Fire Personnel: Jason Abrahamson, Bob Beam, Steve Daggett, Gregg Haddick, Andrew Shannon, Al Chamberlin, Scott Hillis, Chris Dickison, Paul Hunsaker, Adam von Melville, Aaron Boede, and Phil Knepper. Good Samaritans and co‐workers: Larry Kappenman, Bob Fairbanks, Kyle McReynolds, Dani Crain, Jerry Larson, and Meade Gould. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting March 19, 2018 Page 2 of 3 SWEARING IN Fire Chief Dave Kraski introduced newly promoted Fire Captain Jason Brisson to Council. City Attorney Steve Peiffle administered the oath of office and Captain Brisson’s wife Michelle performed the badge pinning. Fire Chief Dave Kraski introduced Firefighter Joe Wakefield to Council. City Attorney Steve Peiffle administered the oath of office and Firefighter Wakefield’s mom Margo performed the badge pinning. Police Chief Jonathan Ventura introduced new Police Officer Joshua Fox to Council. City Attorney Steve Peiffle administered the oath of office and Officer Fox’s wife Cristine performed the badge pinning. PROCLAMATIONS None. PUBLIC COMMENT None. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda which was unanimously carried: 1. Minutes of the February 26 and March 12, 2018 Council meetings. 2. Accounts Payable: Approval of EFT Payments and Claims Checks #93194 through #93316 dated March 6, 2018 through March 19, 2018 for $405,417.36 and approval of EFT Payments and Payroll Checks #29273 through #29280 dated February 1, 2018 through February 28, 2018 for $1,290,740.48. 3. EMS Interfund Loan 4. Ordinance Amending AMC 13.12 for Senior Disabled Rates and Grace Period for Utility Rates PUBLIC HEARING None. NEW BUSINESS Arlington Valley Road – Apparent Low Bid Public Works Director Jim Kelly reviewed the bid tabulation for Arlington Valley Road. Bids for the project were opened on March 8, 2018. Discussion followed. Councilmember Debora Nelson moved and Councilmember Sue Weiss seconded the motion to award the Arlington Valley Road project to Scarcella Brothers, Inc. in the amount of $3,037,852.00 and authorize the mayor to sign the construction contract, pending final review by the City Attorney. The motion passed unanimously. Minutes of the City of Arlington City Council Meeting March 19, 2018 Page 3 of 3 Amendment to AMC Chapter 13 for Accessory Dwelling Unit Connections Public Works Director Jim Kelly reviewed the proposed ordinance amending AMC Chapter 13.12 to allow a single‐family residential connection to also serve an accessory dwelling unit located on the same property and served by one meter. As a way to assist with Arlington’s growing population and housing needs, the City allows accessory dwelling units to be constructed on single family residential parcels. Accessory dwelling units are permitted by the City’s Land Use Code (Title 20). The amendments to AMC Chapter 13.12 will allow for water and sewer service to the accessory dwelling units. Discussion followed. Councilmember Joshua Roundy moved and Councilmember Mike Hopson seconded the motion to approve the proposed ordinance amending AMC 13.12.020 and 13.04.180 and authorize the Mayor to sign the ordinance pending final review by the City Attorney. The motion passed 6‐1. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis distributed additional materials for the 2018 Spring Retreat and noted the retreat would begin at 1:00 p.m. on Friday, March 23, 2018. MAYOR’S REPORT None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:31 p.m. ______________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third Street March 26, 2018 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Joshua Roundy, Jesica Stickles, Sue Weiss and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Jonathan Ventura, Marc Hayes, Kristin Garcia, Jim Kelly, Dave Ryan, Dave Kraski, James Trefry, Kristin Banfield, Kurt Patterson, and City Attorney Steve Peiffle. Also Known to be Present: Kathy Bullene, Doug Buell, and Sarah Arney. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. Introduction of Special Guests and Presentations Kathy Bullene – Managing Librarian, Sno‐Isle Libraries, Arlington With the use of a PowerPoint presentation, Ms. Bullene provided a summary of library services throughout the Sno‐Isle system and factual information regarding the upcoming levy lid lift on the April 2018 ballot. Ms. Bullene answered questions from the Council. WORKSHOP ITEMS – NO ACTION WAS TAKEN Grant Acceptance and interlocal agreement for public defense Police Chief Jonathan Ventura reviewed the proposed Interlocal Agreement with the City of Lake Stevens to accept a Public Defense Grant of $50,000 over two years (2018‐2019) to provide indigent defense social services. In 2017, Arlington and Lake Stevens participated in a pilot grant project to establish a social service program for public defense clients. The program identifies clients that may benefit from social services allowing defense attorneys to spend more time on legal defense work. Arlington and Lake Stevens experienced a recidivism rate of 35%, whereas non‐participating agency Marysville experienced a 67% recidivism rate. Discussion followed. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop March 26, 2018 Page 2 of 3 Resolution allowing staff to make application to Puget Sound Regional Council (PSRC) for Arlington‐Marysville Manufacturing Industrial Center (AMMIC) designation and proposed Interlocal Agreement Community and Economic Development Director Marc Hayes reviewed the proposed resolution and interlocal agreement with Marysville to allow the cities to file a joint application for the designation of the AMMIC area as a “Regional Center”. The resolution and Interlocal Agreement are required elements of the application process with PSRC. Discussion followed. Contract with KBA, Inc. for construction management services for the Arlington Valley Road project Public Works Director Jim Kelly reviewed the proposed contract with KBA, Inc. for construction management services for the Arlington Valley Road project. The construction project is very complex, with multiple agencies and funding sources. The City does not have sufficient staff to manage this project full time. Discussion followed. Contract with GeoTest Services, Inc. for geotechnical and materials testing services to support the Arlington Valley Road project Public Works Director Jim Kelly reviewed the proposed contract with GeoTest Services, Inc. for geotechnical and materials testing services for the Arlington Valley Road project. The construction project requires independent on‐site testing of soils and materials to verify compliance with contract provisions. The City does not have staff or equipment to complete the on‐site independent testing. Discussion followed. Unscheduled Ambulance Purchase Interim Fire Chief Dave Kraski reviewed the proposed unscheduled emergency replacement of an EMS transport vehicle (aid car) to replace a 2008 back up unit that continues to exceed budgeted amounts for repairs and maintenance. This will be purchased with unrestricted ending fund balance from the General Fund. Discussion followed. Resolution to declare equipment (Ford Expedition) surplus and transfer to Oso Fire Department pursuant to RCW 39.33.010 Central Purchasing Coordinator Kurt Patterson reviewed the proposed resolution to declare the Arlington Fire Department 2002 Ford Expedition as surplus and dispose of the surplus equipment by transfer to Snohomish County Fire District 25 (Oso) via an intergovernmental transfer pursuant to RCW 39.33.010. Discussion followed. Resolution to declare equipment (Chevrolet Impala) surplus and auction off Central Purchasing Coordinator Kurt Patterson reviewed the proposed resolution to declare the Arlington Fire Department 2001 Chevrolet Impala as surplus and dispose of the surplus equipment by the best available method. Discussion followed. February 2018 Financial Report Finance Director Kristin Garcia reviewed the February 2018 Financial Report and answered Council questions. Minutes of the City of Arlington City Council Workshop March 26, 2018 Page 3 of 3 PUBLIC COMMENT None. COUNCILMEMBER REPORTS Councilmember Nelson requested that staff look at canceling the Council meeting on the Monday immediately following the spring council retreat. Councilmembers Schuette, Hopson, Oertle, Nelson, Roundy, Weiss and Stickles had nothing further to report this evening. MAYOR REPORT None. REVIEW OF AGENDA ITEM PLACEMENT Council discussed and agreed to place the grant acceptance, vehicle surplus, and Arlington Valley Road contracts on the April 2, 2018 Consent Agenda. Council requested that the Interlocal Agreement with Marysville for the MIC application to PSRC and the unscheduled ambulance purchase be placed on New Business for action on the April 2, 2018 meeting. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:51 p.m. ____________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 1 Council Chambers 110 East Third St March 26, 2018 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Joshua Roundy, Jesica Stickles, Sue Weiss and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Jonathan Ventura, Marc Hayes, Kristin Garcia, Jim Kelly, Dave Ryan, Dave Kraski, James Trefry, Kristin Banfield, Kurt Patterson, and City Attorney Steve Peiffle. Also Known to be Present: Doug Buell and Sarah Arney. Mayor Tolbert called the special meeting to order at 7:51 p.m. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Sue Weiss seconded the motion to approve the agenda. The motion passed unanimously. NEW BUSINESS Termination of Police Impound Lot Lease City Attorney Steve Peiffle reviewed the proposed lease termination agreement between the Airport and Police Department for Lot 77, currently used as a Police Impound facility. The building is being sold to 2BRND, and the owners want to ensure the property is not encumbered by a lease with 11 more years on it. 2BRND is willing to let the police department continue to use the property on the same terms on a month to month basis until they are ready to build. Discussion followed. Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to authorize the Mayor and Police Chief to sign the lease termination agreement between the Airport and the Police Department for the police impound lot, and to authorize the mayor to sign a new month to month lease for the police impound lot. The motion passed unanimously. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:58 p.m. ______________________________________ Barbara Tolbert, Mayor Minutes of the Arlington City Council Special Meeting City of Arlington Council Agenda Bill Item: CA #3 Attachment B COUNCIL MEETING DATE: April 2, 2018 SUBJECT: Interlocal Agreement with City of Lake Stevens and acceptance of Public Defense Grant ATTACHMENTS: Interlocal Agreement, Grant Application, Grant Award, Program Report from 2017 DEPARTMENT OF ORIGIN Police EXPENDITURES REQUESTED: $15,000 BUDGET CATEGORY: Professional Services BUDGETED AMOUNT: $0.00 LEGAL REVIEW: DESCRIPTION: Council is asked to consider entering into an ILA with the City of Lake Steven to Accept a Public Defense Grant of $50,000 over two‐years (2018‐2019) to provide indigent defense social services. This is a local matching grant in partnership with the City of Lake Stevens. Arlington’s portion (60%) of the local match will be $7,080 per year. HISTORY: In 2017 the Arlington Police Department participated in a pilot grant project to establish a social service program for public defense clients of the cities of Lake Stevens and Arlington. The program identifies clients that benefit from social services allowing defense attorneys to spend more time on legal defense work. Clients working with a social worker can benefit from decreased jail time and decreased recidivism. This saves our tax paying community money (arrest, prosecution, defense, medical, and incarceration). In 2017 Arlington and Lake Stevens experienced a recidivism rate of 35% whereas Marysville, which did not participate in the program, experienced a recidivism rate of 67%. This grant opportunity has been increased to $50,000 and extends through 2019. ALTERNATIVES: Take no action. RECOMMENDED MOTION: I move to approve the proposed Interlocal Agreement with the City of Lake Stevens to accept a public defense grant of $50,000 over two years to provide indigent defense social services, and authorize the Mayor to sign it. Interlocal Agreement – 2018 Lake Stevens and Arlington 1 INTERLOCAL AGREEMENT THIS INTERLOCAL AGREEMENT (“Agreement”) is entered into this date by and between the CITY OF LAKE STEVENS, a Washington municipal corporation (“CLS”), and the CITY OF ARLINGTON, a Washington municipal corporation (“CA”), sometimes collectively referred to as the “Parties”. RECITALS A. The Parties are public agencies, as defined in RCW 39.34.020(1) that wish to enter into an Agreement pursuant to Chapter 39.34 RCW, the Washington Interlocal Cooperation Act. B. The Parties have obtained a grant from the Office of Public Defense (the “Grant”) and CLS has entered into a Professional Services Agreement with Feldman & Lee, P.S.(the “PSA”) for a public defense social services program (the “Program”). C. The Parties need to memorialize between them the manner of administration of the Grant and the PSA and the operation of the Program. NOW, THEREFORE, in consideration of the mutual benefits contained herein, the adequacy and receipt of which are hereby acknowledged, the Parties hereby agree as follows: AGREEMENT 1. Incorporation. The Recitals set forth above are by this reference incorporated into this Agreement and are binding commitments and representations of the Parties. 2. Administration. CLS shall be the lead agency and be responsible for receipt of Grant funding, receipt of city match funding, for administering the Program and the PSA. CLS will do all reporting required by the Grant, monitor and enforce performance under the PSA, and using grant and match funding only, pay all bills and obligations related to the Grant and the PSA. 2.1. The Parties agree to create a Review Committee (the “Committee”) which will consist of two (2) individuals, one appointed by CLS and one appointed by CA. Any issues related to performance under this Agreement shall be referred to the Committee for resolution. 2.2. It is anticipated that there may be an interim report or inquiries by the consultant under the PSA. If CLS is uncertain how to administer the Program as a result of the report or inquiry it may refer the issue to the Committee. The Committee agrees to meet or discuss the progress of the Program at any time upon the request of either Party. All written communications of the Committee shall be available to the Parties. 3. Funds for the Program. The funds for the Program shall be the Grant proceeds and the local match of $11,800. CLS shall pay 40% of the local match funds, being $4,720.00. CA shall Interlocal Agreement – 2018 Lake Stevens and Arlington 2 pay to CLS as the lead agency 60% of the local match funds, being $7,080 within thirty (30) days of invoice from CLS to CA for the match funds. 4. Services under PSA. The services under the PSA shall be equally available to both parties to improve their indigent defense services. 5. Termination. This Agreement shall conclude on December 31, 2018, and terminate when closeout of all obligations under the Grant have occurred and been accepted by the granting agency. 6. Powers. The Parties warrant that each holds the power, authority and/or authorization as required by applicable law to enter into this Agreement. 7. Severability. In the event that any provision in this Agreement shall be determined to be unenforceable or otherwise invalid for any reason, such provision shall be enforced and invalidated to the extent permitted by law. All provisions of this Agreement are severable and the unenforceability or invalidity of a single provision hereof shall not affect the remaining provisions. 8. Applicable Law; Recording-Posting. This Agreement shall be governed by the laws of the state of Washington, and the venue of any dispute under this Agreement shall be in Snohomish County. The Parties agree to either record this Agreement with the Snohomish County Auditor or to electronically post a copy of this Agreement on their respective websites. If recorded, CLS shall be responsible to use Program funds for the costs to record this Agreement. Each Party shall be responsible for the costs of electronically posting this Agreement on their respective websites. 9. No Entity Created. The Parties agree that there is no separate organization or administrative entity created or necessitated by this Agreement. Nothing herein shall be deemed the creation of a partnership or similar entity between the Parties. 10. Mutual Negotiation and Construction. This Agreement and each of the terms and provisions hereof are deemed to have been explicitly negotiated between, and mutually drafted by, the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either party. 11. Notice. Any notice required by this Agreement shall be sent to: City of Lake Stevens City of Arlington _________________ ________________ _________________ _______________ Attn: ____________ Attn: ___________ Interlocal Agreement – 2018 Lake Stevens and Arlington 3 12. Entire Agreement. This Agreement represents the entire and integrated agreement between the City and the Port regarding the subject matter hereof and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement shall not be altered, amended or modified in any way unless such modification, alteration or amendment is reduced to writing, mutually agreed upon and signed by both Parties. The “effective date of this Agreement” shall be deemed to be the date of the last signature set forth below. However, the effective date of the Program is January 1, 2018. IN WITNESS WHEREOF, the Parties have signed this Agreement the day and year written below. CITY OF LAKE STEVENS CITY OF ARLINGTON By: By: ____________Mayor Mayor Dated: Date: Approved as to Form: Approved as to Form: _________________________________ Grant Weed, City Attorney Steven Peiffle, City Attorney City of Arlington Council Agenda Bill Item: CA #4 Attachment C COUNCIL MEETING DATE: April 2, 2018 SUBJECT: Contract with KBA, Inc. for construction management (CM) services for Arlington Valley Road project ATTACHMENTS: KBA, Inc. Construction Management Scope of Work and Fee DEPARTMENT OF ORIGIN Public Works EXPENDITURES REQUESTED: $370,400.00 BUDGET CATEGORY: Transportation/Water/Sewer/Storm Funds BUDGETED AMOUNT: $3,796,400.00 (entire project) LEGAL REVIEW: DESCRIPTION: Proposal to review and accept Scope of Work and Fee for KBA, Inc. to provide construction management services to support the Arlington Valley Road Project. HISTORY: The City is contracting with Scarcella Brothers, Inc. for construction of the Arlington Valley Road Project. This is a very large project with multiple agencies and multiple funding sources, the City does not have sufficient staff to manage this project full time and will be contracting out for Construction Management (CM) services. City staff reviewed qualifications from several consultants, rated the consultants, and has elected to enter into negotiations with KBA, Inc. The attached scope of work and fee is the result of those negotiations and will provide sufficient CM services to see this project from start‐up through close out. ALTERNATIVES: Do not approve the contract for construction management. Remand to staff for further information. RECOMMENDED MOTION: I move to approve the contract with KBA, Inc. for construction management of the Arlington Valley Road project and authorize the mayor to sign the contract, pending final review by the city attorney. KBA, Inc. March 12, 2018 S:\Projects\Contracts\Client\Arlington\BP 14-118-01 Arlington-Valley-Rd\Drafts&NegotiationRecords\In-houseDrafts\ArlingtonValleyRd-Scope-v10-Final-2018-0312.docx1 of 6 EXHIBIT A SCOPE OF SERVICES Construction Management Services for Arlington Valley Road Contract No. KBA, Inc. (Consultant) will provide Construction Management (CM) services to the City of Arlington (Agency) for the Project known as Arlington Valley Road. These services will include consultation, contract administration, field inspection, and documentation, as required during the construction of the Project, as detailed below. Project Description: The Project consists of constructing approximately 3,800 linear feet of roadway, including excavation, grading, paving, sidewalk, trail, drainage, utilities, pavement markings, illumination, fencing, and landscaping. The Designer of Record is Reid-Middleton. I. CONSTRUCTION MANAGEMENT SERVICES A. Consultant Contract Management. Provide overall day-to-day management of the consultant contract and staff, including: 1. Decide on best modes and frequency of communication with Agency and use those modes. Liaison and coordinate with Agency on a regular basis to discuss Project issues and status. 2. Review monthly expenditures and CM team scope activities. Prepare and submit to Agency monthly, an invoice and progress report describing CM services provided that month. Deliverables  Monthly invoices and progress reports B. Construction Phase Services – Contract Administration 1. Liaison with the Agency, construction contractor, appropriate agencies, property owners, and utilities. 2. Provide the Agency with brief monthly construction progress reports, highlighting progress and advising of issues which are likely to impact cost, schedule, or quality/scope. 3. Schedule Review: a. Review construction contractor’s schedules for compliance with Contract Documents. b. Monitor the construction contractor’s conformance to schedule and require revised schedules when needed. Advise Agency of schedule changes. 4. Progress Meetings. Lead regular (usually weekly) progress meetings with the construction contractor, including Agency pre-briefing. Prepare meeting agenda and meeting notes, and distribute copies to attendees. Track outstanding issues on a weekly basis. 5. Manage Submittal Process. Track and review, or cause to be reviewed by other appropriate party, work plans, shop drawings, samples, test reports, and other data submitted by the construction contractor, for general conformance to the Contract Documents. 6. Record of Materials. Maintain Records of Materials (ROM) and record documentation received, track required materials testing, and advise of any known deficiencies. 7. Prepare weekly statement of working days and distribute to the Agency, and Contractor. 8. Manage RFI (Request for Information) process. Track and review/evaluate, or cause to be reviewed/evaluated by other appropriate party, RFIs. Manage responses to RFIs. KBA, Inc. March 12, 2018 S:\Projects\Contracts\Client\Arlington\BP 14-118-01 Arlington-Valley-Rd\Drafts&NegotiationRecords\In-houseDrafts\ArlingtonValleyRd-Scope-v10-Final-2018-0312.docx2 of 6 9. Change Management. Evaluate entitlement, and prepare scope, impact, and independent estimate for change orders. Facilitate resolution of change orders. 10. Monthly Pay Requests. Prepare monthly requests for payment and/or review payment requests submitted by the construction contractor. Review with Agency and construction contractor, and recommend approval, as appropriate. 11. Evaluate construction contractor’s Schedule of Values for lump sum items. Review the Contract Price allocations and verify that such allocations are made in accordance with the requirements of the Contract Documents. 12. Notify construction contractor of noncompliance with Contract Plans and Specifications. 13. Assist the Agency in the investigation of malfunctions or failures during construction. 14. Public Information. Provide information for Agency to prepare media communications and public notices on Project status. Provide information for Agency’s inclusion into a Project website and/or newsletters, if requested. 15. Record Drawings. Review not less than monthly, the construction contractor’s redline set of contract plans. Maintain a CM Team set of conformed drawings tracking plan changes, location of discovered anomalies and other items, as encountered by the CM team. Use these markups to check the progress of the Contractor-prepared Record Drawings. 16. Document Control. Establish and maintain document filing and tracking systems, following Agency guidelines and meeting funding agency requirements. Collect, organize, and prepare documentation on the Project. a. One hard copy of files will be kept in the Project field office. b. Electronic documentation will be stored in a Project Website, using SharePoint software, managed and hosted by the Consultant. The Agency and contractor will be provided with up to 1 each license for their and the construction contractor’s use of the SharePoint website during the Project. Consultant will provide one combined training session for Agency and construction contractor users of the SharePoint system. 17. Project Closeout. Prepare Letters of Substantial (including punch list), Physical, and Final Completion for Agency approval and signature. Prepare final pay estimate for Agency review and approval and processing. 18. Final Records. Compile and convey final Project records, transferring to the Agency for archiving at final acceptance of the Project. Records will consist of hard copy originals and electronic records on electronic storage medium. Deliverables  Monthly Construction Progress Reports  Schedule Review Comments  Meeting Agendas and Notes  Submittal Log  Record of Materials  RFI Log  Change Order(s)  Progress Pay Requests  Letters of Completion  Final records – hard copy and electronic C. Construction Phase Services – Field 1. Inspect the technical conduct of the construction, including providing day-to-day contact with the construction contractor, Agency, utilities, and other stakeholders, and monitor for KBA, Inc. March 12, 2018 S:\Projects\Contracts\Client\Arlington\BP 14-118-01 Arlington-Valley-Rd\Drafts&NegotiationRecords\In-houseDrafts\ArlingtonValleyRd-Scope-v10-Final-2018-0312.docx3 of 6 adherence to the Contract Documents. The Consultant’s personnel will act in accordance with Sections 1-05.1 and 1-05.2 of the WSDOT/APWA Standard Specifications. 2. Inspect material, workmanship, and construction areas for compliance with the Contract Documents and applicable codes. Advise the Agency of any non-conforming work observed during site visits. 3. Prepare Inspector Daily Reports (IDRs), recording the construction contractor’s operations as actually observed by the Consultant; includes quantities of work placed that day, contractor’s equipment and crews, and other pertinent information. 4. Interpret Construction Contract Documents, in coordination with Designer of Record. 5. Evaluate issues which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the construction contractor. 6. Establish communications with adjacent property owners. Respond to questions from property owners and the general public. 7. Coordinate with permit holders on the Project to monitor compliance with approved permits, if applicable. 8. Prepare Field Note records and documents to help facilitate administration of the Project in accordance with funding agency requirements. 9. Prepare Daily Records of Force Account Work (Force Account) for work not measured by unit or lump sum. 10. Attend and actively participate in regular on-site meetings. 11. Take periodic digital photographs during the course of construction. 12. Punch List. Upon substantial completion of work, coordinate with the Agency and affected agencies, to prepare a ‘punch list’ of items to be completed or corrected. Coordinate final inspection with those agencies. 13. Testing. Conduct or cause to be conducted, materials and laboratory tests. Coordinate the work of the Field Representative(s) and testing laboratories in the observation and testing of materials used in the construction; document and evaluate results of testing; and inform Agency, and construction contractor of deficiencies. Deliverables  IDRs with Project photos – submitted on a weekly basis  Punch List(s)  Test reports  Field Note Records  Daily Records of Force Account Worked D. Assumptions 1. Budget: a. Staffing levels are anticipated in accordance with the attached budget estimate. Consultant services are budgeted for a 195 day period, from April 2, 2018 through January 8, 2019. This is intended to span the originally planned 180 construction working days, plus time allotted for Project setup and closeout. Overtime has not been figured into the budget. b. Consultant will work up to the limitations of the authorized budget. If additional budget is needed to cover such instances as the following, Agency and Consultant will negotiate a supplement to this Agreement: i. The contractor’s schedule requires inspection coverage of extra crews and shifts. KBA, Inc. March 12, 2018 S:\Projects\Contracts\Client\Arlington\BP 14-118-01 Arlington-Valley-Rd\Drafts&NegotiationRecords\In-houseDrafts\ArlingtonValleyRd-Scope-v10-Final-2018-0312.docx4 of 6 ii. The construction contract runs longer than the time period detailed above. iii. Any added scope tasks. iv. Adjustment of Consultant Indirect Cost Rate (ICR) percentage pursuant to the terms as outlined in Section V. of the Prime LAG Agreement. v. The work is anticipated to be performed during daytime hours. Should night work be necessary, a 15 percent differential for labor will be applied to all night shift hours worked by Consultant’s staff. c. The budget allocations shown on Exhibit B are itemized to aid in Project tracking purposes only. The budget may be transferred between tasks or people, or between labor and expenses, provided the total contracted amount is not exceeded without prior authorization. d. The budget assumes that Consultant’s standard forms, logs, and processes will be used on the Project SharePoint site. Any customization to meet specialized Agency requirements will be Extra Work. 2. Items and Services Agency will provide: a. Meeting arrangements and facilities for pre-bid and preconstruction meetings. Prepare and distribute meeting notes from pre-bid meeting(s), if any. b. Field office including: i. workstations (desk, chair, and storage) for two staff ii. conference table and chairs iii. combination printer/copier/scanner machine with these capabilities: 11x17 size, color iv. miscellaneous office supplies v. utilities and sanitary facilities c. Engineer of Record for shop drawing review, RFIs, design changes, and final record drawings. d. Coordination with and enforcement of utility franchise agreements and/or contracts and schedules for services related to this Project. e. Verify that the required permits, bonds, and insurance have been obtained and submitted by the construction contractor. Obtain all permits not required to be provided by construction contractor. f. Construction Survey. Provide project control survey and staking that is not already assigned to the construction contractor. 3. Scope: a. The SharePoint tool being used on this Project is proprietary to the Consultant (KBA, Inc.), and may not be used by any other party or on any other project without the written permission and involvement of KBA, Inc. b. Consultant will provide inspection services for the days/hours that its’ Inspector(s) personnel is/are on-site. The Inspector(s) will not be able to observe or report construction activities, or collect documentation, during the time they are not on-site. c. The Consultant’s monitoring of the construction contractor's activities is to ascertain whether or not they are performing the work in accordance with the Contract Documents; in case of noncompliance, Consultant will reject non-conforming work and pursue the other remedies in the interests of the Agency, as detailed in the Contract Documents. The Consultant cannot guarantee the construction contractor’s performance, and it is understood that Consultant shall assume no responsibility for proper construction means, methods, techniques, Project site safety, safety precautions or programs, or for the failure KBA, Inc. March 12, 2018 S:\Projects\Contracts\Client\Arlington\BP 14-118-01 Arlington-Valley-Rd\Drafts&NegotiationRecords\In-houseDrafts\ArlingtonValleyRd-Scope-v10-Final-2018-0312.docx5 of 6 of any other entity to perform its work in accordance with laws, contracts, regulations, or Agency’s expectations. d. Definitions and Roles. The use of the term “inspect” in relation to Consultant services is synonymous with “construction observation”, and reference to the “Inspector” role is synonymous with “Field Representative,” and means: performing on-site observations of the progress and quality of the Work and determining, in general, if the Work is being performed in conformance with the Contract Documents; and notifying the Agency if Work does not conform to the Contract Documents or requires special inspection or testing. Where “Specialty Inspector” or “specialty inspection” is used, it refers to inspection by a Building Official or independent agent of the Building Official, or other licensed/certified inspector who provides a certified inspection report in accordance with an established standard. e. Because of the prior use of the Project site, there is a possibility of the presence of toxic or hazardous materials. Consultant shall have no responsibility for the discovery, presence, handling, removal or disposal of toxic or hazardous materials, or for exposure of persons to toxic or hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB), or other toxic substances. If the Consultant suspects the presence of hazardous materials, they will notify the Agency immediately for resolution. f. Review of Shop Drawings, samples, and other submittals will be for general conformance with the design concept and general compliance with the requirements of the contract for construction. Such review will not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. g. Any opinions of probable construction cost provided by the Consultant will be on the basis of experience and professional judgment. However, since Consultant has no control over competitive bidding or market conditions, the Consultant cannot and does not warrant that bids or ultimate construction costs will not vary from these opinions of probable construction costs. h. Development of construction schedules and/or sequencing, and/or reviewing and commenting on contractor’s schedules, is for the purpose of estimating number of days to complete a project, and for identifying potential schedule and coordination challenges and determining compliance with the construction contract. It is not a guarantee that a construction contractor will complete the Project in that sequence or timeline, as means and methods are the responsibility of the construction contractor. i. Consultant is not responsible for any costs, claims or judgments arising from or in any way connected with errors, omissions, conflicts or ambiguities in the Contract Documents prepared by others. The Consultant does not have responsibility for the professional quality or technical adequacy or accuracy of the design plans or specifications, nor for their timely completion by others. j. If Consultant provides Value Analysis or Value Engineering services, it is understood that any ideas, advice, or recommendations generated by the Consultant are made based only on the information presented to them, and need engineering analysis by the Agency to verify; Consultant is not responsible for the final design product. k. RCW 4.24.115 is applicable to Consultant’s services provided under this Agreement. l. Services provided by the Consultant under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances, in the same geographical area and time period. KBA, Inc. March 12, 2018 S:\Projects\Contracts\Client\Arlington\BP 14-118-01 Arlington-Valley-Rd\Drafts&NegotiationRecords\In-houseDrafts\ArlingtonValleyRd-Scope-v10-Final-2018-0312.docx6 of 6 m. Agency agrees that Consultant will not be held liable for the completeness, correctness, readability, or compatibility of any electronic media submitted to Agency, after an acceptance period of 30 days after delivery of the electronic files, because data stored on electronic media can deteriorate undetected or can be modified without Consultant’s knowledge. n. Consultant will not be liable for any damage to the office premises or utilities provided by Agency, unless caused by Consultant’s own negligence. o. Regarding Article XIX. Protection of Confidential Information, of the LAG Agreement, KBA will perform services under the following assumptions, and such assumptions are assumed acceptable to the AGENCY and the STATE: The AGENCY and/or the STATE will identify each and any item considered to be “State’s Confidential Information” as “confidential”, as detailed below. Any information received by CONSULTANT that is not so labeled, will be assumed by CONSULTANT to not be “State’s Confidential Information”. CONSULTANT will return all items pre-identified as State’s Confidential Information, to the AGENCY, and will not be required to take any other steps to protect that information. II. OPTIONAL SERVICES All services not detailed above, are considered Optional Services, which, along with any other Extra Work requested by the Agency, will be performed only when a mutually negotiated Supplement to this Agreement is executed, specifying scope of services and budget. Project Name:Arlington Valley Rd Month Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Client Project No.: TBD Days/Mo 21 22 21 21 23 19 23 20 20 22 KBA Project No.:BP 14-118-01 Hr/Mo 168 176 168 168 184 152 184 160 160 176 Contract Type: Cost & Net Fee (on DSC only) Extra Work 11% 12% 12% 12% 12% 12% 11% 10% 4% 6% Date Prepared:Adj Hr/Mo 186 197 188 188 206 170 204 176 166 187 Prepared by:Sam Schuyler Salary Escalation 5%Start-Up KBA Labor Hours Employee Title 2018 Rate 2019 Rate*Total Hours 2018 Total 2019 Total Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 K. Adams (M4) Principal in Charge $259.31 $272.27 4 4 - 1 - 1 - - 1 - 1 - - Sam Schuyler (M2) Project Manager $208.96 $219.41 85 81 4 9 9 9 9 9 9 9 9 9 4 Jennifer Payne (A5) Contract Admin $113.89 $119.58 16 12 4 4 1 1 1 1 1 1 1 1 4 Rosalie Wu (E5) RE (80%)$155.52 $163.29 1,256 1,216 40 134 141 134 134 147 122 147 128 128 40 Dane Setzer (E2) Inspector (FTE)$85.89 $90.18 1,560 1,520 40 168 176 168 168 184 152 184 160 160 40 Subtotal - KBA Labor Hours 2,921 2,833 88 316 327 313 312 341 285 341 299 298 88 Direct Expenses Item Total Costs 2018 Total 2019 Total Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Vehicles @ $6.62/hour (plus tax) for RE & Inspector, and Mileage for PM 19,651$ 19,048 602 2,106 2,201 2,106 2,106 2,297 1,915 2,297 2,011 2,011 602 Misc: Supplies, Equipment, Copies, Postage 261$ 237 24 30 30 30 25 25 25 24 24 24 24 Subtotal - Direct Expenses 19,912$ 19,285 626 2,136 2,231 2,136 2,131 2,322 1,940 2,321 2,035 2,035 626 Combined Costs Employee Title 2018 Rate 2019 Rate*Total DSC 2018 Total 2019 Total Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 K. Adams (M4) Principal in Charge $259.31 $272.27 1,037$ 1,037 - 259 - 259 - - 259 - 259 - - Sam Schuyler (M2) Project Manager $208.96 $219.41 17,803$ 16,926 878 1,881 1,881 1,881 1,881 1,881 1,881 1,881 1,881 1,881 878 Jennifer Payne (A5) Contract Admin $113.89 $119.58 1,845$ 1,367 478 456 114 114 114 114 114 114 114 114 478 Rosalie Wu (E5) RE (80%)$155.52 $163.29 195,643$ 189,111 6,532 20,902 21,897 20,902 20,902 22,892 18,911 22,892 19,906 19,906 6,532 Dane Setzer (E2) Inspector (FTE)$85.89 $90.18 134,160$ 130,553 3,607 14,430 15,117 14,430 14,430 15,804 13,055 15,804 13,742 13,742 3,607 Loaded Salary Costs 350,488$ 338,993 11,495 37,927 39,008 37,585 37,326 40,691 34,220 40,691 35,903 35,643 11,495 Direct Expenses (No Markup)19,912$ 19,285 626 2,136 2,231 2,136 2,131 2,322 1,940 2,321 2,035 2,035 626 TOTAL ESTIMATED COSTS 370,400$ 358,279 12,122 40,063 41,239 39,721 39,457 43,012 36,160 43,011 37,937 37,678 12,122 * 2018 Rates are Direct Salary Costs (DSC). 2019 Rates noted for Estimating purposes are calculated on 5% escalation. Actual 2019 DSC rates will be billed for 2019 and will not exceed the rates noted above. Rounded to nearest whole dollar. CONFIDENTIAL & PROPRIETARY TO KBA, INC. CONSTRUCTION De t e r m i n a t i o n of H o u r s 3/12/2018 Sc h e d u l e Closeout Printed: 3/12/2018 3:21 PM S:\Projects\Contracts\Client\Arlington\BP 14-118-01 Arlington-Valley-Rd\Drafts&NegotiationRecords\In-houseDrafts\ArlingtonValleyRoad-Workbook-v10-LOADED-ADJUSTED FEE-2018-0312 City of Arlington Council Agenda Bill Item: CA #5 Attachment D COUNCIL MEETING DATE: April 2, 2018 SUBJECT: Contract with GeoTest Services, Inc. for Geotechnical and Materials Testing services to support the Arlington Valley Road project ATTACHMENTS: GeoTest Scope of Work and Fee DEPARTMENT OF ORIGIN Public Works ‐ Transportation EXPENDITURES REQUESTED: $51,750.00 BUDGET CATEGORY: Transportation/Water/Sewer/Storm Funds BUDGETED AMOUNT: $3,796,400.00 (entire project) LEGAL REVIEW: DESCRIPTION: Proposal to review and accept Scope of Work and Fee for GeoTest Services, Inc to provide Geotechnical and Materials Testing services to support the Arlington Valley Road project. HISTORY: The City is contracting with Scarcella Brothers, Inc. for construction of the Arlington valley road project. This project will require independent on‐site testing of soils (suitable and unsuitable soils,  import, borrow, placement & compaction, etc.) and materials (concrete and asphalt) to verify compliance with contract provisions. The City needs to contract for these specialized services. City staff reviewed qualifications from several geotechnical consultants, rated the consultants, and has elected to enter into negotiations with GeoTest Services, Inc. The attached scope of work and fee is the result of those negotiations and will provide sufficient geotechnical and materials testing services to see this project from start‐up through close ALTERNATIVES: Do not approve the contract for materials testing. Remand to staff for further information. RECOMMENDED MOTION: I move to approve the contract with GeoTest Services, Inc. for geotechnical and materials testing on the Arlington Valley Road Project and authorize the mayor to sign the contract, pending final review by the city attorney. Proposal #18-170T March 2, 2018 Arlington Valley Road Arlington, WA Construction Testing Cost Estimate GeoTest Services, Inc Assumptions: Assumes a gauge correlation factor will not be used for density testing of asphalt. One can be provided upon request. Compaction (In-Place Density - Nuclear Gauge, Soils & Asphalt 1-2,500 CY 100 hours $70 $7,000 Grading (Sieve Analysis, with Wet Wash)-3 each $125 $375 Moisture Density Relationship (Proctor)-3 each $175 $525 Compaction (In-Place Density - Nuclear Gauge, Soils & Asphalt 1-200 LF (per layer)132 hours $70 $9,240 Grading (Sieve Analysis, with Wet Wash)1-4000 ton 4 each $125 $500 Sand Equivalent 1-4000 ton 4 each $80 $320 Dust Ratio (equation)1-4000 ton 4 each $0 $0 Compaction (In-Place Density - Nuclear Gauge, Soils & Asphalt 1-200 LF (per layer)60 hours $70 $4,200 Grading (Sieve Analysis, with Wet Wash)1-4000 ton 5 each $125 $625 Sand Equivalent 1-4000 ton 5 each $80 $400 Dust Ratio (Equation) 1-4000 ton 5 each $0 $0 Moisture Density Relationship (Proctor)-2 each $175 $350 Compaction (In-Place Density - Nuclear Gauge, Soils & Asphalt 1-1,000 LF (per layer 60 hours $70 $4,200 Grading (Sieve Analysis, with Wet Wash)1-2000 ton 4 each $125 $500 Sand Equivalent 1-2000 ton 4 each $80 $320 Fracture 1-2000 ton 4 each $60 $240 Moisture Density Relationship (Proctor)-1 each $175 $175 Compaction (In-Place Density - Nuclear Gauge, Soils & Asphalt 1-1,000 LF (per layer 8 hours $70 $560 Grading (Sieve Analysis, with Wet Wash)1-2000 ton 1 each $125 $125 Sand Equivalent 1-2000 ton 1 each $80 $80 Fracture 1-2000 ton 1 each $60 $60 Moisture Density Relationship (Proctor)-1 each $175 $175 Compaction (In-Place Density - Nuclear Gauge, Soils & Asphalt 1-100 ton 64 hours $70 $4,480 Sand Equivalent 1-2,000 ton 3 each $80 $240 Percent Fracture 1-2,000 ton 3 each $60 $180 Uncompacted Voids - Fine Aggregate 1-2,000 ton 3 each $150 $450 Asphalt Content & Gradation (Ignition Furnace)1-1,000 ton 5 each $245 $1,225 Maximum Specific Gravity (Rice Density)1-1,000 ton 5 each $90 $450 Field Technician -40 hours $65 $2,600 Grading - Fine Aggregate (Sieve Analysis, with Wet Wash)1-1,000 CY 1 each $125 $125 Grading - Course Aggregate (Sieve Analysis, with Wet Wash)1-1,000 CY 1 each $125 $125 Grading - Combined Aggregate (Sieve Analysis, with Wet Wash)1-1,000 CY 1 each $125 $125 Compressive Strength - 4" x 8" Cylinders 1 test every 10 trucks 25 each $25 $625 GeoTest is pleased to submit this cost estimate for the above project.Based on a review of the of material quantities that have been provided to us,we believe that the costs for construction special inspection and testing will be approximately $51,750 for the scope of work detailed below (this is the sum of schedule A and B).At this time we have reviewed plans and specifications but not a construction schedule.We recommend revising this proposal as more information becomes available. SCHEDULE A - ROADWAY A12 & A13 Roadway Excavation 17,000 CY $7,900 Field time has been estimated based on magnitude of project. Quantity Understanding that construction schedules and logistics can vary,we recommend an anticipated budget range of $45,000 to $60,000 for our services.This is a time and materials estimate intended for budgeting purposes.Our costs are a direct reflection of the project construction schedule. GeoTest has not reviewed plans and specifications at this time. We would be happy to revise this proposal as more information becomes available. TotalSubtotalUnitItemItem No. A28 Crushed Surfacing Base Course $3,600 7,120 TON $5,435 A31 HMA Cl. 1/2" PG 64-22 4,880 TON A29 Crushed Surfacing Top Course 980 TON $1,000 $7,025 A36- A38 Concrete C & G (500 CY)7,720 LF A14, B 1 & B9 Trench Backfill (3,605 LF)15,000 TON A25 Gravel Backfill for Drains (1,535 LF)4,305 TON $5,575 $10,060 Unit RateQuantityTest Type Test Frequency Proposal #18-170T March 2, 2018 Arlington Valley Road Arlington, WA Construction Testing Cost Estimate GeoTest Services, Inc Field Technician -32 hours $65 $2,080 Grading - Fine Aggregate (Sieve Analysis, with Wet Wash)1-1,000 CY 1 each $125 $125 Grading - Course Aggregate (Sieve Analysis, with Wet Wash)1-1,000 CY 1 each $125 $125 Grading - Combined Aggregate (Sieve Analysis, with Wet Wash)1-1,000 CY 1 each $125 $125 Compressive Strength - 4" x 8" Cylinders 1 test every 10 trucks 20 each $25 $500 Total Estimated Schedule A Costs $43,550 Compaction (In-Place Density - Nuclear Gauge, Soils & Asphalt 1-200 LF (per layer)hours $70 $0 Grading (Sieve Analysis, with Wet Wash)1-4000 ton each $125 $0 Sand Equivalent 1-4000 ton each $80 $0 Dust Ratio (equation)1-4000 ton each $0 $0 Total Estimated Schedule B Costs $0 Sample Pick Up and Processing (Soils, Concrete, etc.)No Charge 80 hours $65 $5,200 Project Management (QC Project Meetings, Report Review, etc.)-30 hours $100 $3,000 Trip Charge (5 mi x 0.60/mi = $3/trip)To the Site and Back to Laboratory No Charge 80 mileage 0 $0 Total Estimated Other Costs $8,200 Total Estimated Schedule A & B Costs GeoTest's actual costs are a function of the contractors schedule as well as site & material conditions. A39, A40, A60- A63 Concrete Driveways / Sidewalks / Traffic Curb (400 CY) $0 $51,750 Item Unit Rate Subtotal Total OTHER $8,200 Test Type Quantity Unit Rate Subtotal TotalItem No.Item Quantity Test Type Test Frequency Unit Quantity Unit B 1 & B9 Included in Schedule A under item A14 (3,605 lf) of trench backfill SCHEDULE B - UTILITIES 443 SY $2,955 GEOTEST SERVICES, INC. Arlington, Bellingham, Oak Harbor, WA 741 Marine Drive, Bellingham, WA 98225  phone: 360.733.7318  fax: 360.733.7418 20611 – 67th Ave. NE, Unit A, Arlington, WA 98223  phone: 360.435.1141  fax: 360.435.1124 840 SE 8th Ave. – Ste 102, Oak Harbor, WA 98277  phone: 888.251.5276  fax: 360.733.7418 Page 1 of 4 FEE SCHEDULE 2018 ENGINEERING, GEOLOGICAL & ENVIRONMENTAL SERVICES Senior Geotechnical Engineer ............................................................................................. 180.00 hour Professional Engineer ......................................................................................................... 140.00 hour Geotechnical Engineer ........................................................................................................ 140.00 hour Technical Director ................................................................................................................ 125.00 hour Staff Engineer ...................................................................................................................... 100.00 hour Engineering Geologist ......................................................................................................... 100.00 hour Environmental Professional ................................................................................................. 100.00 hour Geotechnical Technician ....................................................................................................... 85.00 hour Geologist ................................................................................................................................ 85.00 hour CONSTRUCTION INSPECTION SERVICES Concrete Inspection ............................................................................................................... 65.00 hour Prestressed Concrete Inspection .......................................................................................... 65.00 hour Masonry Inspection ............................................................................................................... 65.00 hour Grout Inspection .................................................................................................................... 65.00 hour Fireproofing Inspection .......................................................................................................... 65.00 hour Firestopping Inspection ......................................................................................................... 65.00 hour Proprietary Anchor Inspection ............................................................................................... 65.00 hour Lateral Framing Inspection (Wood & Steel) .......................................................................... 70.00 hour Structural Steel Welding and Bolting Inspection ................................................................... 70.00 hour In-Place Density - Nuclear Gauge, Soils & Asphalt ............................................................. 70.00 hour Soils Observation .................................................................................................................. 70.00 hour CESCL (Certified Erosion & Sediment Control Lead) ........................................................... 70.00 hour Building Envelope Inspection ................................................................................................ 90.00 hour CONSTRUCTION SUPPORT SERVICES QA/QC Inspection Engineer .................................................................................................. 90.00 hour Field Sampling ....................................................................................................................... 65.00 hour Field Technician .................................................................................................................... 65.00 hour Laboratory Technician ........................................................................................................... 75.00 hour Project Manager .................................................................... …… ..................................... 100.00 hour SPECIALTY SERVICES Bolt Pull-out Tests ................................................................................................................. 90.00 hour Ground Penetrating Radar (GPR) ....................................................................................... 150.00 hour Pachometer (Magnetic) Rebar Location ................................................................................ 90.00 hour Concrete & Asphalt Coring .................................................................................................... 90.00 hour Schmidt Hammer ................................................................................................................... 90.00 hour Windsor Probe ....................................................................................................................... 90.00 hour Brick Shear Testing (2 man crew) ....................................................................................... 175.00 hour Floor Flatness Testing (Dipstick) ......................................................................................... 120.00 hour Moisture Emission Testing .................................................................................................... 90.00 hour GEOTEST SERVICES, INC. Arlington, Bellingham, Oak Harbor, WA 741 Marine Drive, Bellingham, WA 98225  phone: 360.733.7318  fax: 360.733.7418 20611 – 67th Ave. NE, Unit A, Arlington, WA 98223  phone: 360.435.1141  fax: 360.435.1124 840 SE 8th Ave. – Ste 102, Oak Harbor, WA 98277  phone: 888.251.5276  fax: 360.733.7418 Page 2 of 4 FEE SCHEDULE 2018 MATERIALS TESTING CONCRETE Compressive Strength - Concrete ........................................................................................... 25.00 ea Compressive Strength – Concrete (cast by others) ................................................................ 30.00 ea Compressive Strength - Drilled Cores (includes trimming and testing) ................................... 60.00 ea Compressive Strength - Sawed Specimens (includes trimming and testing) .......................... 60.00 ea Shotcrete Panel - 3 Cores Per Panel ..................................................................................... 200.00 ea Additional Shotcrete Cores ....................................................................................................... 75.00 ea Flexural Strength - 6" x 6" Beams ............................................................................................ 55.00 ea Air Dry Unit Weight ................................................................................................................... 35.00 ea Trimming Specimens – Per End (when required) .................................................................... 15.00 ea MASONRY Compressive Strength - Mortar, 2" x 4" Cylinder ...................................................................... 25.00 ea Compressive Strength - Grout, 4" x 4" x 8" Prism .................................................................... 25.00 ea Compressive Strength - 2” x 2” Cubes (Cementitious Grout) ................................................. 25.00 ea Compressive Strength - 2” x 2” Cubes (Epoxy Grout) ............................................................ 30.00 ea Compressive Strength - Composite Prism ............................................................................. 100.00 ea Compressive Strength – Masonry Units ................................................................................. 100.00 ea AGGREGATE Sieve Analysis, with Wet Wash .............................................................................................. 125.00 ea Sieve Analysis, Dry Only .......................................................................................................... 75.00 ea Sieve Analysis, % Passing #200 Sieve .................................................................................... 75.00 ea Specific Gravity and Absorption - Fine Aggregate ................................................................... 75.00 ea Specific Gravity and Absorption - Coarse Aggregate ............................................................... 60.00 ea Uncompacted Voids – Fine Aggregate ................................................................................... 150.00 ea Unit Weight and Voids .............................................................................................................. 40.00 ea Sand Equivalent ....................................................................................................................... 80.00 ea Moisture Content ...................................................................................................................... 35.00 ea Percent Fracture ....................................................................................................................... 60.00 ea Organic Impurities Test ............................................................................................................ 60.00 ea Clay Lumps and Friable Particles ............................................................................................. 80.00 ea Lightweight Pieces .................................................................................................................... 75.00 ea Flat/Elongated Particles ............................................................................................................ 80.00 ea ASPHALT Asphalt Content & Gradation (Ignition Furnace) .................................................................... 245.00 ea Maximum Specific Gravity (Rice Density) ................................................................................ 90.00 ea Asphalt Core Density/Thickness .............................................................................................. 40.00 ea Marshall Method Test - Flow, Stability, Density & Voids Hot Mix Furnished, Set of 3 ............................................................................................... 300.00 ea Lab Mixed, Set of 3 ............................................................................................................ 350.00 ea GEOTEST SERVICES, INC. Arlington, Bellingham, Oak Harbor, WA 741 Marine Drive, Bellingham, WA 98225  phone: 360.733.7318  fax: 360.733.7418 20611 – 67th Ave. NE, Unit A, Arlington, WA 98223  phone: 360.435.1141  fax: 360.435.1124 840 SE 8th Ave. – Ste 102, Oak Harbor, WA 98277  phone: 888.251.5276  fax: 360.733.7418 Page 3 of 4 FEE SCHEDULE 2018 SOILS Sieve Analysis, with Wet Sieve .............................................................................................. 125.00 ea Sieve Analysis, Dry Only .......................................................................................................... 75.00 ea Sieve Analysis, % Passing #200 Sieve .................................................................................... 75.00 ea Sieve Analysis w/ Hydrometer ................................................................................................ 200.00 ea Moisture Density Relationship (Proctor) ................................................................................. 175.00 ea Moisture Density Relationship (Proctor) w/ Sieve .................................................................. 245.00 ea Check Point ......................................................................................................................... 80.00 ea Moisture Content ...................................................................................................................... 35.00 ea Atterberg Limits (3 points) ...................................................................................................... 125.00 ea Specific Gravity ......................................................................................................................... 75.00 ea Consolidation - 5 Loads .......................................................................................................... 350.00 ea Permeability - Constant Head or Falling Head (each point) ................................................... 250.00 ea Organic Content ....................................................................................................................... 80.00 ea MISCELLANEOUS Fireproofing Density Test ...................................................................................................... 60.00 ea Floor Moisture Test Kit ............................................................................................................. 50.00 ea Windsor Probe Pin (Set of 3) .................................................................................................... 40.00 ea Whole Building Air Leakage Test ...................................................................................................quote Window Water Penetration Test .................................................................................................... quote  GeoTest requests 24 hours advance notice for scheduling field services. GeoTest may not be able to provide service for same day call out.  All GeoTest Services, Inc. (GTS) construction inspection services, construction support services & specialty services are billed portal to portal. A daily four hour minimum charge applies to construction inspection & specialty services. Same day cancelations will incur a two-hour minimum charge.  Engineering, Geological, and Environmental Services will be billed in accordance with a project specific proposal.  GeoTest standard operating hours are 7 AM to 5 PM, Monday through Friday, with the exc eption of holidays. A premium rate of 1.5 times the standard rate will be charged for all work in excess of 8 hours per day and Saturdays. Double-time rates will be applied to services provided on Sundays & legal Holidays.  A one-hour minimum laboratory technician fee will be applied on Saturdays, Sundays & legal H olidays at 1.5 times the regular rate for any laboratory testing services.  Night shift (work outside standard operating hours): An eight (8) hour minimum charge at 1.5 times the standard rate may apply to such work including same day cancellations. A four (4) hour minimum charge at 1.5 times the regular rate applies to lab night work.  Trip charge mileage has been waived for this project.  Field testing equipment expenses are included in the hourly rates except where specifically noted on the fee schedule or a project specific proposal.  Laboratory rush samples (less than 48hr turn-around time) will be invoiced at 1.5 times the standard test rate.  Rental equipment, reimbursable expenses and subcontractor fees will be invoiced at cost plus 15%.  Unless otherwise agreed, test specimens or samples will be disposed of immediately upon completion of the test. The ordering of work from GTS shall constitute acceptance of the Fee Schedule, General Conditions, and any project specific proposal. City of Arlington Council Agenda Bill Item: CA #6 Attachment E COUNCIL MEETING DATE: April 2, 2018 SUBJECT: Resolution Declaring Equipment (Expedition) as Surplus ATTACHMENTS: Resolution and Exhibit A DEPARTMENT OF ORIGIN Finance EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: The City currently has a vehicle that is beyond its useful life and needs to be declared as surplus in order to be disposed of via intergovernmental transfer pursuant to RCW 39.33.010. HISTORY: The Fire Department has a vehicle that is no longer useful for the City’s purposes. We are proposing to transfer this vehicle to Snohomish County Fire District 25 (Oso) to augment their fleet. ALTERNATIVES: Dispose of by auction. RECOMMENDED MOTION: I move to approve the resolution declaring this vehicle as surplus and authorize the Mayor to sign the resolution. RESOLUTION NO. 2018‐xxx    A RESOLUTION OF THE CITY OF ARLINGTON DECLARING CERTAIN  PROPERTY AS SURPLUS AND AUTHORIZING ITS INTERGOVERNMENTAL TRANSFER    WHEREAS, the City has purchased the equipment listed on the attached Exhibit  “A”; and  WHEREAS, the equipment identified on Exhibit “A” is surplus to the needs of     The City; and         WHEREAS, the City is proposing to dispose of the surplus equipment by transfer  To Snohomish County Fire District 25 via an intergovernmental transfer pursuant to RCW  39.33.010; and         WHEREAS, the City believes this transfer of equipment is beneficial to the public;    NOW, THEREFORE, the City of Arlington, acting by and through its City   Council, does hereby resolve as follows:      1. The equipment/property described on the attached Exhibit “A” is declared         Surplus to the needs of the City.    2.  Staff is instructed to dispose of the property via an intergovernmental transfer      pursuant to RCW 39.33.010.    Passed by the City Council of the City of Arlington at a regular meeting on this  _____day of_____________, 2018.                  _____________________________               Barbara Tolbert               Mayor  ATTEST:    _________________________  Kristin Banfield, City Clerk      APPROVED AS TO FORM:    __________________________  Steven J. Peiffle, City Attorney  EXHIBIT A      Item             AFD‐011  2002 Ford Expedition                                                          City of Arlington Council Agenda Bill Item: CA #7 Attachment F COUNCIL MEETING DATE: April 2, 2018 SUBJECT: Resolution Declaring Equipment (Impala) as Surplus ATTACHMENTS: Resolution and Exhibit A DEPARTMENT OF ORIGIN Finance EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: The City currently has a vehicle that is beyond its useful life and needs to be declared as surplus in order to be properly auctioned off. HISTORY: The City has found that the most expedient way to deal with surplus vehicles and equipment is to utilize the services of an on‐line auction site. ALTERNATIVES: None RECOMMENDED MOTION: I move to approve the resolution declaring this vehicle as surplus and authorize the Mayor to sign the resolution.      RESOLUTION NO. 2018‐xxx    A RESOLUTION OF THE CITY OF ARLINGTON DECLARING CERTAIN  PROPERTY AS SURPLUS AND AUTHORIZING ITS SALE    WHEREAS, the City has purchased the equipment listed on the attached Exhibit    “A”; and  WHEREAS, the equipment identified on Exhibit “A” is surplus to the needs of     The City; and    NOW, THEREFORE, the City of Arlington, acting by and through its City   Council, does hereby resolve as follows:      1. The equipment/property described on the attached Exhibit “A” is declared         Surplus to the needs of the City.    2.  Staff is instructed to trade in all items for the best available price, sell all       items for the best price or properly dispose of items that it is unable to       sell.  Staff is further authorized to dispose of the property via an                        intergovernmental transfer pursuant to RCW 39.33.010.    Passed by the City Council of the City of Arlington at a regular meeting on this  _____day of_____________, 2018.                    _____________________________               Barbara Tolbert               Mayor  ATTEST:    _________________________  Kristin Banfield, City Clerk      APPROVED AS TO FORM:    __________________________  Steven J. Peiffle, City Attorney  EXHIBIT A      Item             AFD‐012  2001 Chevrolet Impala                                               City of Arlington Council Agenda Bill Item: NB #1 Attachment G COUNCIL MEETING DATE: April 2, 2018 SUBJECT: Resolution authorizing joint submittal of application to PSRC for designation of the AMMIC as a regional center, and authorizing an Interlocal Agreement with the City of Marysville. ATTACHMENTS: Resolution, Interlocal Agreement DEPARTMENT OF ORIGIN Community and Economic Development EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: 0 BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: Puget Sound Regional Council (PSRC) requires that a joint application from the City of Marysville and the City of Arlington be submitted for the designation of the Arlington Marysville Manufacturing Industrial Center as a “Regional Center”, PSRC also requires that both Cities enter into an Interlocal Agreement for both the application submittal and the joint planning of the AMMIC area. HISTORY: The Subarea planning process for the Arlington Marysville Manufacturing Industrial Center has already been initiated jointly by both cities, through a grant from the Community and Economic Revitalization Board (CERB). This Interlocal Agreement and Resolution is the next step in fulfilling the requirements of the Puget Sound Regional Council in the designation process. ALTERNATIVES: Approve or remand back to staff for additional information. RECOMMENDED MOTION: I move to approve the Interlocal Agreement with the City of Marysville and the resolution authorizing the joint subarea planning and submittal of application to Puget Sound Regional Council for the designation of the Arlington Marysville Manufacturing Industrial Center, and authorize the Mayor to sign the documents. RESOLUTION NO. 2018-XXX 1 RESOLUTION NO. 2018-XXX A RESOLUTION OF THE CITY OF ARLINGTON AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE PUGET SOUND REGIONAL COUNCIL FOR THE DESIGNATION OF THE ARLINGTON MARYSVILLE MANUFACTURING INDUSTRIAL CENTER AS A “REGIONAL CENTER” AND AUTHORIZING AN INTERLOCAL AGREEMENT WITH THE CITY OF MARYSVILLE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON AS FOLLOWS: WHEREAS, the cities of Arlington and Marysville have been working together to have the Arlington Marysville Manufacturing Industrial Center recognized by the Puget Sound Regional Council as a Regional Center for Manufacturing and Industrial uses; and WHEREAS, the Puget Sound Regional Council has criteria which will allow the Arlington Marysville Manufacturing Industrial Center to be recognized as a “Regional Center; and WHEREAS, the City of Arlington in its Comprehensive Plan, planning goal PL-15.55 gives direction to pursue a Manufacturing Industrial Center with the City of Marysville; and WHEREAS, the Snohomish County Countywide Planning Policies adopted by the Snohomish County Council has policy ED-16 which identifies the Arlington Marysville Manufacturing Industrial Center as a candidate for regional designation as a Manufacturing/Industrial Center; and WHEREAS, the Puget Sound Regional Council requires that the City of Marysville and the City of Arlington enter into an interlocal agreement to submit the application and committing to planning of the area; WHEREAS, the Puget Sound Regional Council requires that the cities of City of Marysville and the City of Arlington adopt resolutions authorizing the submittal of an application for the designation of the Arlington Marysville Manufacturing Industrial Center as a “regional center”; and WHEREAS, the designation of the Arlington Marysville Manufacturing Industrial Center is consistent with the City of Arlington Comprehensive Plan; RESOLUTION NO. 2018-XXX 2 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON: Section1: The City Council authorizes the submittal of an application, in partnership with the City of Marysville to the Puget Sound Regional Council for the designation of the Arlington Marysville Manufacturing Industrial Center as a “regional center”. Section 2: That the Mayor is authorized to execute the Interlocal Agreement, attached hereto as Exhibit A, to present to the Puget Sound Regional Council along with this resolution as a part of the application submittal. APPROVED by the Mayor and City Council of the City of Arlington this ______ day of ____________________, 2018. CITY OF ARLINGTON ____________________________________ Barbara Tolbert, Mayor ATTEST: _________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiffle, City Attorney INTERLOCAL AGREEMENT BETWEEN THE CITY OF ARLINGTON AND THE CITY OF MARYSVILLE REGARDING SUBMITTAL OF AN APPLICATION TO DESIGNATE THE ARLINGTON-MARYSVILLE MANUFACTURING INDUSTRIAL CENTER AS A “REGIONAL MANUFACTURING INDUSTRIAL CENTER” AND TO JOINTLY DEVELOP A STUDY / PLAN FOR THE CENTER WHEREAS, the cities of Arlington and Marysville have adjacent manufacturing and industrial areas which we have been working together to be recognized as a regional manufacturing industrial center; and WHEREAS, the cities have worked cooperatively to create an Arlington Marysville Manufacturing Industrial Center for family wage jobs and for existing businesses to grow and new business to locate and expand; and WHEREAS, the Arlington Marysville Manufacturing Industrial Center is recognized by Snohomish County and the Snohomish County Tomorrow cooperative countywide planning group; and WHEREAS, the Snohomish County Countywide Planning Policies adopted by the Snohomish County Council has policy ED-16 which identifies the Arlington Marysville Manufacturing Industrial Center as a candidate for regional designation as a Manufacturing/Industrial Center; and WHEREAS, the Puget Sound Regional Council has updated the regional centers framework; and WHEREAS, the new path created by the updated regional centers framework will allow for Arlington Marysville Manufacturing Industrial Center to be recognized; and WHEREAS, the cities worked jointly to pay for and to hire a consultant who prepared a market study dated August 2016, which will help in the application process to designate the Manufacturing Industrial Center; and WHEREAS, the cities are working jointly on a study / plan for the Arlington Marysville Manufacturing Industrial Center to the standards of the Puget Sound Regional Council and the Community Economic Revitalization Board who is helping to fund the study / plan; and WHEREAS, the cities desire and recognize the need to jointly plan for the Arlington Marysville Manufacturing Industrial Center to be consistent with the Growth Management Act, VISION 2040 and the updated VISION 2050 plans, Snohomish County-wide Planning Policies, and our respective comprehensive plans; and WHEREAS, the Cities agree to share responsibility for the delivery of the joint application; and WHEREAS, each city agrees that their respective staffs will participate in preparing the application for a Regional Manufacturing Industrial Center designation by providing data collection and analysis, preparing documentation, and participating as needed to get the recognition: and WHEREAS, each city agrees to work together to produce, with the selected consultant BERK Consulting LLC, a study / plan for Arlington Marysville Regional Manufacturing Industrial Center designation by providing data collection and analysis, preparing documentation, and participating as needed to get the study / plan adopted and submitted to the Puget Sound Regional Council: NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: PURPOSE The purpose of this agreement is explained in the recitals, which are adopted as part of this agreement. SCOPE OF AGREEMENT 1. The cities of Arlington and Marysville agree to work together to produce and submit an application to the Puget Sound Regional Council for recognition of the Arlington Marysville Manufacturing Industrial Center as a “Regional Manufacturing Industrial Center”. 2. The cities also will work together to produce a study / plan for the Arlington Marysville Manufacturing Industrial Center to be submitted to the Puget Sound Regional Council as a part of their requirements to be recognized as a “Regional Manufacturing Industrial Center”. 3. The cities will continue to work together in the future on the development of the Arlington Marysville Manufacturing Industrial Center to help it grow and be a place for family wage jobs and manufacturing industrial uses. NO SEPARATE ENTITY No separate entity is created by this agreement. The Marysville Director of Community Development and the Arlington Director of Community and Economic Development shall be responsible for carrying out this joint undertaking. JOINT PROPERTY No real or personal property will be acquired, held, or disposed of except for the work product and materials created and at least one copy of those materials will be provided to each party to this agreement. DURATION This agreement shall be effective upon execution by each party and shall remain in full force and effect unless terminated as provided in the termination clause of this agreement. HOLD HARMLESS Each party to this Agreement shall be responsible for its own acts and/or omissions and those of its officers, employees and agents. No party to this Agreement shall be responsible for the acts and/or omissions of entities or individuals not a party to this Agreement. TERMINATION This Agreement may be terminated upon mutual agreement between the parties, or upon the denial of Regional Manufacturing Industrial Center designation by the Puget Sound Regional Council. SEVERABILITY If any provision of the Agreement shall be held invalid, the remainder of the Agreement shall not be affected thereby if such remainder would then continue to serve the purposes and objectives of both parties. ENTIRE AGREEMENT This agreement constitutes the entire agreement between the parties. DATE: ________________________ DATE: _______________________ _______________________________ ______________________________ MAYOR JON NEHRING MAYOR BARBARA TOLBERT MARYSVILLE ARLINGTON Attest: Attest: ____________________________ _______________________________ Tina Brock Kristin Banfield Deputy Clerk City Clerk Approved as to form: Approved as to form: _______________________________ ________________________________ Jon Walker, City Attorney Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: NB #2 Attachment H COUNCIL MEETING DATE: April 2, 2018 SUBJECT: Unscheduled Ambulance Purchase ATTACHMENTS: Proposal from Braun Northwest DEPARTMENT OF ORIGIN Fire EXPENDITURES REQUESTED: $125,000.00 BUDGET CATEGORY: General Fund BUDGETED AMOUNT: None – Unscheduled Purchase LEGAL REVIEW: DESCRIPTION: Council is asked to consider the emergency replacement of an Emergency Medical Services transport vehicle HISTORY: Unit #AFD‐001E is a 2008 International 4400 ambulance. It has been an ongoing problem for years with exorbitant maintenance costs. In six (6) months in 2017 we spent $35,550.00 in maintenance and repairs on this vehicle. Over a three year period from 2015 through 2017 we have spent $54,500.00 in maintenance and repairs. The vehicle has a current value of $12,000.00 on the resale market. We are throwing good money after bad to keep this vehicle in the fleet. ALTERNATIVES: Take no action; which would place us in a position to have no back‐up EMS vehicle when first line units go out for scheduled service or have mechanical problems. RECOMMENDED MOTION: I move to approve the emergency replacement of an Emergency Med ical Services ambulance (aid car) at a price not to exceed $125,000.