HomeMy WebLinkAbout03-12-18 Council Workshop
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Kristin
APPROVAL OF THE AGENDA
Mayor Pro Tem Marilyn Oertle
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Chris Collier ‐ Program Manager, Alliance for Housing Affordability
Mayor Barb Tolbert
PROCLAMATIONS
Arbor Day
Marilyn Oertle
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. EMS Interfund Loan ATTACHMENT A
Staff Presentation: Kristin Garcia
Council Liaison: Mayor Pro Tem Marilyn Oertle
2. Arlington Valley Road – Apparent Low Bid ATTACHMENT B
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
3. Amendment to AMC 13.12 for Accessory Dwelling Unit Connections ATTACHMENT C
and Disabled Rates
Staff Presentation: Jim Kelly
Council Liaison: Josh Roundy
4. Amendment to AMC 13.12 for Senior Disabled Rates and Grace Period ATTACHMENT D
for Utility Rates
Staff Presentation: Jim Kelly
Council Liaison: Josh Roundy
Arlington City Council Workshop
Monday, March 12, 2018 at 7:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
5. Miscellaneous council items
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
COUNCILMEMBER REPORTS
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Barb Tolbert
CITY OF ARLINGTON PROCLAMATION
ARBOR DAY
WHEREAS, In 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of
more than a million trees in Nebraska, and Arbor Day is now observed throughout the
nation and the world; and
WHEREAS, trees reduce the erosion of our precious topsoil by wind and water,
cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and
provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes,
fuel for our fires and countless other wood products; and
WHEREAS, trees in our city increase property values, enhance the economic vitality
of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual
renewal; and
WHEREAS, Arlington has been recognized as a Tree City USA by the National Arbor
Day Foundation and desires to continue its tree planting practices;
NOW, THEREFORE, I, Barbara Tolbert, Mayor of the City of Arlington,
Washington, do hereby proclaim March 10, 2018 as
ARBOR DAY
In the City of Arlington, and urge all citizens to celebrate Arbor Day and to support efforts
to protect our trees and woodlands, and
FURTHER, I urge all citizens to plant trees to gladden the heart and promote the well-
being of this and future generations.
____________________________________________
Mayor Barbara Tolbert
City of Arlington
Council Agenda Bill
Item:
WS #1
Attachment
B
COUNCIL MEETING DATE:
March 12, 2018
SUBJECT:
Inter‐fund Loan from Growth Fund to EMS Fund
ATTACHMENTS:
Loan Worksheet – Exhibit 1
DEPARTMENT OF ORIGIN
Finance; Kristin Garcia, Finance Director 360‐403‐3431
EXPENDITURES REQUESTED: $121,212
BUDGET CATEGORY: Growth Fund
BUDGETED AMOUNT: $223,915
LEGAL REVIEW:
DESCRIPTION:
The EMS fund required a loan of $121,212 as revenues were not sufficient to cover operating
expenses. This brings the total outstanding balance on the loan to $286,690 which exceeds the
amount authorized in the budget.
HISTORY:
The previous outstanding loan from 2017 has not been fully repaid. The outstanding balance on the
2017 loan is $26,000. In January the fund required a loan of $139,478.
ALTERNATIVES:
Do not approve the inter‐fund loan and allow the fund to be negative. This could violate RCW
43.09.210 which states that no fund should unfairly benefit from another.
RECOMMENDED MOTION:
Workshop; discussion only. At the March 19, 2018 council meeting, the motion will read; “I move to
authorize the finance director to take an inter‐fund loan of $121,212.
2018 Interfund Loans Exhibit 1
Interest to be repaid at the Local Government Investment Pool monthly rat
FROM:Principal
Growth Fund Interest Interest Payments Loan
TO:Date Loan Amount Rate Charges Interest Principal Balance
EMS Fund Beg. Balance 26,000.00$ ‐$ ‐$ ‐$ 26,000.00$
1/31/2018 139,477.72$ 0.014290 30.96$ ‐ ‐ 165,477.72
2/28/2018 121,212.00$ 0.014731 203.14$ ‐ ‐ 286,689.72
3/31/2018 ‐$ 286,689.72
4/30/2018 ‐$ 286,689.72
5/31/2018 ‐ ‐$ 286,689.72
6/30/2018 ‐$ ‐ 286,689.72
7/31/2018 ‐$ ‐ 286,689.72
8/31/2018 ‐$ ‐ 286,689.72
9/30/2018 ‐$ ‐ 286,689.72
10/31/2018 ‐$ 286,689.72
11/30/2018 ‐$ 286,689.72
12/31/2018
286,689.72$ 234.10$ ‐ ‐
234.10
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
C
COUNCIL MEETING DATE:
March 12, 2018
SUBJECT:
Apparent Low Bid for the Arlington Valley Road Project
ATTACHMENTS:
None – Bid opening March 8 ‐ handout at workshop
DEPARTMENT OF ORIGIN
Public Works – Jim Kelly
EXPENDITURES REQUESTED: $ (Apparent Low Bid)
BUDGET CATEGORY: TIB Grant,
Transportation/Water/Sewer/Storm
BUDGETED AMOUNT:
LEGAL REVIEW:
DESCRIPTION:
Review of preliminary bid tabulation for the Arlington Valley Road Project.
HISTORY:
At the April 2015 Retreat, City Council identified three focus areas that were poised for future
development with a main area being the Kent‐Prairie area. Staff moved forward with infrastructure
improvement projects that would support growth in the Kent‐Prairie area, one of these projects
includes the Arlington Valley Road project. Design is complete, right‐of‐way has been procured,
permits have been obtained, and the project was publicly bid on Feb 13, 2018.
Bids were opened on Thursday March 8th, a copy of the bid list will be handed out at the Council
Workshop for review and discussion.
ALTERNATIVES:
Reject bid, re‐advertise the project
Remand to staff for further evaluation
RECOMMENDED MOTION:
Workshop; discussion only. At the March 19, 2018 council meeting the motion will be: “I move to
award the Arlington Valley Road Project to (CONTRACTOR) in the amount of (BID PRICE) and
authorize the Mayor to sign the Construction Contract, pending review by the City Attorney.”
City of Arlington
Council Agenda Bill
Item:
WS #3
Attachment
D
COUNCIL MEETING DATE:
March 12, 2018
SUBJECT:
Amendments to AMC Chapter 13 regarding Accessory Dwelling Units
ATTACHMENTS:
DRAFT Ordinance with AMC Chapter 13 Amendments
DEPARTMENT OF ORIGIN
Public Works
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: Water/Sewer Funds
BUDGETED AMOUNT: N/A
LEGAL REVIEW:
DESCRIPTION:
Modification to AMC 13.12.020 and 13.04.180 to allow a single‐family residential connection to also
serve an Accessory Dwelling Unit located on the same property and served by one meter.
HISTORY:
As a way to assist with Arlington’s growing population and housing needs, the City is looking to
allow Accessory Dwelling Units to be constructed on single family residential parcels. Accessory
Dwelling Units are permitted under AMC Chapter 20, these amendments to AMC Chapter 13 will
allow for water and sewer service to the accessory dwelling units.
ALTERNATIVES:
Do not approve the changes to allow for Accessory Dwelling Units.
Remand to staff for further information.
RECOMMENDED MOTION:
Workshop; discussion only. At the March 19, 2018 council meeting the motion will be “I move to
approve the ordinance amending AMC 13.12.020 and 13.04.180 and authorize the mayor to sign the
ordinance pending final review by the city attorney.”
ORDINANCE NO. 2018-XXX 1
ORDINANCE NO. 2018-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
AMENDING ARLINGTON MUNICIPAL CODE
CHAPTERS 13.04 AND 13.12 PERTAINING TO UTILITY RATES RELATING TO
ACCESSORY DWELLING UNITS
WHEREAS, the City of Arlington has the authority to set rates and charges for its utility
system; and
WHEREAS, the City is interested in encouraging the use of accessory dwelling units
(ADUs) and wishes to amend provisions in the Arlington Municipal Code relating to utility
charges which may be applicable to said ADUs; and
WHEREAS, the City Council considered this amendment at their workshop on March 12,
2018 and at their regular meeting held on March 19, 2018, and determined approving the
amendment was in the best interest of the City and its citizens;
NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as
follows:
Section 1. Arlington Municipal Code Section 13.04.180 shall be and hereby is amended
to read as follows:
13.04.180 - Engineering and design requirements.
(a) General.
(1) The property owner is responsible for water system design.
(2) The water system designer must be a civil engineer licensed in the state of
Washington and qualified by both experience and educational background in the
design of water facilities.
(3) Engineering and design shall conform to the City of Arlington Design and
Construction Standards and Specifications manual.
(b) Water facility requirements.
(1) Whenever property is developed or redeveloped in any way such that water
demand or use is altered, new water facilities are required whenever necessary to:
A. Meet fire flow and other fire protection requirements, including the
number and location of fire hydrants and fire sprinkler components, as
determined by the fire marshal's office of the jurisdiction in which the project
is located.
B. Meet domestic and irrigation flow requirements. See the engineering
standards.
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ORDINANCE NO. 2018-XXX 2
C. Meet pressure requirements. See the engineering standards.
D. Replace or relocate existing facilities as required or authorized by the
utility.
(2) Whenever property is developed or redeveloped, water mains shall be extended
through and to the extremes of the property being developed as required by the
utility when needed for the orderly extension or efficient gridding of the public
water system.
(c) Water service design.
(1) Water services shall be sized and designed in accordance with the Engineering
Standards.
(2) Each premise shall have appropriately sized and designed separate water
service or services. All services shall be metered. Premises containing no more than
three multiple residential dwelling units, commercial or industrial businesses shall
have a separate metered water service for each individual dwelling unit and/or
commercial or industrial unit, except where situations and/or special conditions
exist that make an individual service for each unit impossible or unfeasible at the
discretion of the director of public works. The director of public works shall
determine when such situations or conditions prohibit individual services.
(3) Condominiums must have individual metered water services to each
condominium unit.
(3) No water service or water main shall be located under or within five feet of any
building.
(d) Cross-connection control. All connections to the public water system shall
comply with the backflow prevention requirements of AMC 13.04.280.
Section 2. Arlington Municipal Code Section 13.12.020(a) shall be and hereby is
amended to read as follows:
(a) Single Family Residential (SFR) Unit. A single-family residential building, or a
single-family detached dwelling unit, that is designed for, permitted for, and occupied
exclusively by one family, and includes manufactured homes and mobile homes, and is
served by a single metered water meter and a single sanitary sewer connection. In
addition to providing water service to the single-family residential building, the metered
water service can also serve a single Accessory Dwelling Unit that is located on the same
property and as defined in AMC 20.44.042. Each single family residential unit shall be
charged a minimum of one base charge based on the meter size, as hereinafter defined,
plus a charge based on the amount of water consumption.
Section 3. Severability. Should any section, paragraph, sentence, clause or phrase
of this Ordinance, or its application to any person or circumstance, be declared unconstitutional
or otherwise invalid for any reason, or should any portion of this Ordinance be preempted by
state or federal law or regulation, such decision or preemption shall not affect the validity of the
remaining portions of this Ordinance or its application to other persons or circumstances.
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ORDINANCE NO. 2018-XXX 3
Section 4. Effective Date. This Ordinance or a summary thereof shall be published
in the official newspaper of the City. The Ordinance shall take effect and be in full force five (5)
days after the date of publication.
PASSED BY the City Council and APPROVED by the Mayor this _____ day of March,
2018.
CITY OF ARLINGTON
Barbara Tolbert, Mayor
Attest:
Kristin Banfield, City Clerk
Approved as to form:
Steven J. Peiffle
City Attorney
City of Arlington
Council Agenda Bill
Item:
WS #4
Attachment
E
COUNCIL MEETING DATE:
March 12, 2018
SUBJECT:
Amendments to AMC 13.12 regarding low income section and late fee section.
ATTACHMENTS:
DRAFT AMC 13.12.160 and AMC 13.12.210 Amendments
DEPARTMENT OF ORIGIN
Public Works
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: Water/Sewer Funds
BUDGETED AMOUNT: N/A
LEGAL REVIEW:
DESCRIPTION:
Modification to AMC chapters 13.12.160 to add “disabled” in addition to the low income rate reduction
and 13.12.210 to allow a grace period before late fees are applied on utility bills.
HISTORY:
The City of Arlington currently has in place a “low income senior citizen rate” which allows those
ratepayers who qualify a 40% reduction in their utility bills. Staff is requesting to allow qualifying
disabled customers the same 40% reduction in their utility bills. The Finance Department will
establish minimum disability validation requirements and maintain records.
Staff is requesting to allow a grace period of five (5) calendar days past the utility bill due date
before late fees are assessed to a customer’s account.
ALTERNATIVES:
Do not approve the discounted rate for disabled customers or adding of grace period.
Remand to staff for further information.
RECOMMENDED MOTION:
Workshop; discussion only. At the March 19, 2018 council meeting the motion will be “I move to
approve the Ordinance Amending AMC 13.12.160 and 13.12.210 and authorize the mayor to sign the
ordinance pending final review by the city attorney.”
ORDINANCE NO. 2018-XXX 1
ORDINANCE NO. 2018-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
AMENDING ARLINGTON MUNICIPAL CODE CHAPTER 13.12
PERTAINING TO UTILITY RATES
WHEREAS, the City of Arlington has the authority to set rates and charges for its utility
system; and
WHEREAS, the City’s current billing structure allows for a low income senior citizen
discounted rate; and the current billing system applies a late penalty on the day after a payment is
due; and
WHEREAS, based onon the City has received additional requests from citizens to add
rate assistance for disabled customers and to consider allowing a grace period between the due
date of bills and penalties being assessed on utility bills; and
WHEREAS, the City Council considered this amendment at their workshop on March 12,
2018 and at their regular meeting held on March 19,, 2018, and determined approving the
amendment was in the best interest of the City and its citizens;
NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as
follows:
Section 1. Arlington Municipal Code Section 13.12.160 shall be and hereby is amended
to read as follows:
13.12.160 - Low income senior citizens' and low income disabled rates.
(a) For qualifying senior citizens and qualifying disabled persons as defined in this
section, the base residential rates and consumption and volume charges set out in
Sections 13.12.040 and 13.12.120 shall be reduced by forty percent; provided,
however, that the CPI increases referred to in Sections 13.12.040 and 13.12.120 shall
not be so reduced.
(b) For purposes of this section, the term "qualifying senior citizens" shall mean those
ratepayers who are sixty-one two years of age or older, and whose whose annual
household income is below 50% of the median as determined by the United States
Department of Housing and Urban Development for Snohomish County. annual
household income is below 50% of the median as determined by the United States
Department of Housing and Urban Development for Snohomish Countyannual
household income is fifty percent or less of the area median income for Snohomish
County, as published by the Washington State Office of Financial
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ORDINANCE NO. 2018-XXX 2
Management.thirty thousand dollars or less. For purposes of verifying income,
ratepayers seeking to qualify under this section shall provide annual proof of age,
and income, and household size as may be required by the city upon forms retained
by the finance director for that purpose.
(c) For purposes of this section, the term "qualifying disabled person" shall mean
thosea ratepayers whose household income is annual household income is below
50% of the median as determined by the United States Department of Housing and
Urban Development for fifty percent or less of the area median income for
Snohomish County, as published by the Washington State Office of Financial
Management, thirty thousand dollars or less and who (1) qualifyies for special
parking as defined by RCW 46.16.381, (2) is blind as defined by RCW 74.19.020, or
(3) is disabled, handicapped or incapacitated as defined by any state or federal
program. Rate payers seeking to qualify under this section shall provide annual
proof of disability and income as may be required by the city upon forms retained by
the finance director for that purpose.
.
Section 2. Arlington Municipal Code Section 13.12.210 shall be and hereby is amended
to read as follows:
13.12.210 - Due date for charges.
The monthly utility bill for water, sewer, and stormwater service shall be paid
immediately upon billing and will be considered delinquent if not paid in full
twenty calendar days from the billing date in which the service was originally
charged. A grace period of five calendar days from the due date will be allowed
before penalties are assessed. A penalty of five percent for each thirty days or
fraction thereof shall be assessed against all delinquencies after said grace period.
Section 113. Severability. Should any section, paragraph, sentence, clause or phrase
of this Ordinance, or its application to any person or circumstance, be declared unconstitutional
or otherwise invalid for any reason, or should any portion of this Ordinance be preempted by
state or federal law or regulation, such decision or preemption shall not affect the validity of the
remaining portions of this Ordinance or its application to other persons or circumstances.
Section 124. Effective Date. This Ordinance or a summary thereof shall be published
in the official newspaper of the City. The Ordinance shall take effect and be in full force five (5)
days after the date of publication or on January 1, 2018, whichever occurs later.
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ORDINANCE NO. 2018-XXX 3
PASSED BY the City Council and APPROVED by the Mayor this _____ day of
DecemberMarch, 20172018.
CITY OF ARLINGTON
Barbara Tolbert, Mayor
Attest:
Kristin Banfield, City Clerk
Approved as to form:
Steven J. Peiffle
City Attorney