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HomeMy WebLinkAbout02-20-18 Meeting Packet SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF THE AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA 1. Minutes of the January 29, 2018 Joint Meeting and February 5, 2018 ATTACHMENT A Council Meeting 2. Accounts Payable 3. Interlocal Agreement with San Juan County for Data Center Exchange ATTACHMENT B 4. EMS Interfund Loan ATTACHMENT C PUBLIC HEARING 1. Ordinance of the City of Arlington Assuming the Rights, Powers ATTACHMENT D and Duties of the Arlington Transportation Benefit District (TBD) NEW BUSINESS 1. Interlocal Agreement for Assistance to Firefighters Grant – Regional ATTACHMENT E Self Contained Breathing Apparatus (SCBA) Submission 2. Interlocal Agreement for Fire Academy ATTACHMENT F 3. Acceptance of Airport Commission’s Recommendation on the ATTACHMENT G Sale of Hangar 57B Arlington City Council Meeting Tuesday, February 20, 2018 at 7:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS 1. Human Services and Community Outreach Report ATTACHMENT H MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT DRAFT Page 1 of 3 Council Chambers 110 East Third St February 5, 2018 Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Joshua Roundy, Sue Weiss, Jesica Stickles, and Marilyn Oertle. Council Members Absent: None. City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Garcia, Dan Cone, Dave Ryan, Kristin Banfield, and City Attorney Steve Peiffle. Also Known to be Present: Gregory Minaker. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Sue Weiss seconded the motion to approve the agenda as presented. The motion passed unanimously. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. PUBLIC COMMENT None. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda which was unanimously carried: 1. Minutes of the January 16 and 22, 2018 Council meeting. 2. Accounts Payable: Approval of EFT Payments and Claims Checks #92830 through #92961 dated January 17, 2018 through February 5, 2018 for $676,427.66. 3. Monkey Puzzle, LLC Quit Claim Deed Request 4. Conveyance of Real Property for Bartell Drugs Right‐of‐Way Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting February 5, 2018 Page 2 of 3 PUBLIC HEARING None. NEW BUSINESS Resolution setting a Public Hearing for the Assumption of the Transportation Benefit District (TBD) by the City. City Administrator Paul Ellis reviewed the request to set a public hearing for the Council to consider assumption of the Transportation Benefit District (TBD). In 2013, the Arlington City Council adopted Ordinance 2013‐005 establishing a transportation benefit district for the purpose of funding pavement preservation. RCW Chapter 36.74 authorizes any city with a transportation benefit district (TBD) to assume the rights, powers, functions and obligations of the TBD by adoption of an ordinance. The city must also hold a public hearing to allow for public comment regarding the assumption of the TBD by the city. Discussion followed. Mayor Pro Tem Marilyn Oertle moved and Councilmember Mike Hopson seconded the motion to approve the proposed resolution setting a public hearing regarding the City's intended assumption of the Arlington Transportation Benefit District retroactive to January 1, 2018, pursuant to the authority of RCW 36.74.010. The motion passed unanimously. Airport Commission Appointment City Administrator Paul Ellis reviewed the process for selection of a new Airport Commissioner to replace William Jensen, who passed away suddenly in August. The Airport Commissioner Selection Committee interviewed four candidates for the open position. One of those interviewees lives just outside the city limits and was disqualified. The committee recommends Chris Raezer to fill the vacant position on the Airport Commission. Discussion followed. Councilmember Jan Schuette moved and Councilmember Jesica Stickles seconded the motion to appoint Chris Raezer to fill the vacant position on the Airport Commission. The motion passed unanimously. ADMINISTRATOR & STAFF REPORTS Councilmember Jan Schuette gave a brief report on the PSRC Growth Management Policy Board decision last Thursday to move the regional centers criteria, including the criteria for manufacturing industrial centers, to the PSRC Executive Board for final approval. City Administrator Paul Ellis distributed the retreat notebooks for the March Council retreat. He briefly polled the Council regarding the Friday start time for the retreat. Council consensus was they could start as early as 1:00 p.m. MAYOR’S REPORT None. EXECUTIVE SESSION None. Minutes of the City of Arlington City Council Meeting February 5, 2018 Page 3 of 3 ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:11 p.m. ______________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment B COUNCIL MEETING DATE: February 20, 2018 SUBJECT: Interlocal Agreement with San Juan County for Data Center Exchange ATTACHMENTS: Data Center Exchange Interlocal Agreement DEPARTMENT OF ORIGIN IT – Bryan Terry; 360‐403‐4610 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: This interlocal agreement with San Juan County will provide data center space exchange for co‐ location of equipment. San Juan County would like to store some equipment in our data center for disaster recovery. They have offered to allow us to co‐locate in their data center if we so choose. HISTORY: ALTERNATIVES: Take no action. RECOMMENDED MOTION: I move to approve the interlocal agreement with San Juan County for data center space exchange, and authorize the Mayor to sign the agreement. Page 1 of 7 After Recording Return To: San Juan County 350 Court St #12 Friday Harbor, WA 98250 INTERLOCAL AGREEMENT FOR DATA CENTER EXCHANGE THIS Agreement is made and entered into at Friday Harbor, Washington, pursuant to RCW 39.34.080 between SAN JUAN COUNTY, WA and the CITY OF ARLINGTON, WA. WHEREAS, SAN JUAN COUNTY desires to enter into an interlocal agreement with the CITY OF ARLINGTON to exchange data center resources as specified in Exhibit A WHEREAS, SAN JUAN COUNTY represents that SAN JUAN COUNTY is qualified and possesses sufficient data center and network resources specified in Exhibit A WHEREAS, the CITY OF ARLINGTON represents that the CITY OF ARLINGTON is qualified and possesses sufficient data center and network resources specified in Exhibit A NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, the parties hereto agree as follows: 1. SCOPE OF SERVICES The CITY OF ARLINGTON and SAN JUAN COUNTY shall provide resources, as are designated in the responsibilities of CITY OF ARLINGTON and SAN JUAN COUNTY throughout this Agreement and as described in Exhibit A, attached and incorporated herein. Page 2 of 7 2. TERM The Project shall begin upon the execution of this Agreement and shall be completed no later than 12-31-2022 3. COMPENSATION AND METHOD OF PAYMENT There will be no payments made in this agreement of services. It will be an exchange of data center space and network resource specified in Exhibit A. 4. ADMINISTRATION. This Agreement shall be administered by the San Juan County IT Manager. 5. INDEMNIFICATION. Each party agrees to be responsible and assume tort liability for its own wrongful acts or omissions, or those of its officers, agents, or employees to the fullest extent required by law, and agrees to save, indemnify, defend and hold the other party harmless from any such tort liability. In the case of negligence or wrongful acts by both SAN JUAN COUNTY and the CITY OF ARLINGTON, any damages allowed shall be levied in proportion to the percentage of fault attributable to each party, and each party shall have the right to seek contribution from the other party in proportion of the percentage of negligence attributable to the other party. The CITY OF ARLINGTON shall also indemnify SAN JUAN COUNTY against all liability and loss in connection with, and shall assume full responsibility for, payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, workman's compensation, social security and income tax laws, for the CITY OF ARLINGTON and any employees or volunteers of the CITY OF ARLINGTON. 6. INSURANCE A. The CITY OF ARLINGTON will carry and maintain throughout the period of the Agreement at its own expense the following minimum insurance which must be primary and non- contributory: 1. Comprehensive commercial general liability insurance in the amount of no less than $1,000,000, or if greater, to the limit of the policy for combined, single-limit bodily injury, including wrongful death, or property damage to defend and indemnify all activities and services covered by this Agreement with a commercial insurance carrier protected under the State of Washington Guaranty Fund or with a risk pool approved by the Insurance Commissioner. Such insurance shall be endorsed to include SAN JUAN COUNTY, its officers, elected officials, employees and agents as an additional insured, and shall not be reduced or cancelled without thirty (30) days prior written notice to SAN JUAN COUNTY. Page 3 of 7 2. Each insurance shall be endorsed to include language containing a “cross liability” or “separation of insureds” indicating essentially that except with respect to the limits of insurance, and any rights or duties specifically assigned in the coverage part to the first named insured, this insurance applies as if each named insured were the only named insured, and separately to each insured against whom a claim is made or a suit is brought. Any payment of a deductible or self-insured retention shall be the sole responsibility of the CITY OF ARLINGTON. 3. Statutory workers’ compensation insurance and employer’s liability insurance to cover employees and volunteers as required by state and federal law. B. The CITY OF ARLINGTON shall provide SAN JUAN COUNTY evidence of insurance in the form of a Certificate of Insurance satisfactory to SAN JUAN COUNTY, executed by a duly authorized representative of each insurer showing compliance with the insurance requirements set forth above. Upon the request of SAN JUAN COUNTY, the CITY OF ARLINGTON shall also provide a duplicate (photocopy) of each insurance policy and endorsements noted above and the name, address and telephone number of the broker who issued each one as evidence of coverage. Approval of insurance is a condition precedent to full execution, including continued compensation, of this Agreement. The maintenance of said insurance will not in any manner affect the CITY OF ARLINGTON'S obligation to hold harmless and indemnify SAN JUAN COUNTY as provided in this Agreement. 7. MAINTENANCE AND INSPECTION OF RECORDS A. The CITY OF ARLINGTON shall maintain books, records and documents, which sufficiently and properly reflect all work related to the performance of the Agreement. In addition, the CITY OF ARLINGTON shall maintain all accounting records in a form necessary to assure proper accounting of all funds paid pursuant to this Agreement. All of the above shall be subject at all reasonable times to inspection, review, or audit by SAN JUAN COUNTY, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. B. The CITY OF ARLINGTON shall retain all books, records, documents and other material relevant to this Agreement for six (6) years after its expiration. The CITY OF ARLINGTON agrees that SAN JUAN COUNTY or its designee shall have full access and right to examine any of said materials at all reasonable times during said period. 8. EXTRA WORK A. SAN JUAN COUNTY may at any time, by written order, make changes within the general scope of the Agreement in the services to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for performance of any part of the work under this Agreement, whether or not changed by the order, or otherwise affects any other terms and conditions of the Agreement, SAN JUAN Page 4 of 7 COUNTY shall make an equitable adjustment in the (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify the Agreement accordingly. C. The CITY OF ARLINGTON must submit its “request for equitable adjustment” or claim under this clause within thirty (30) days from the date of receipt of the written order. D. The maximum amount payable for this Agreement shall not be increased or considered to be increased except by specific written supplement to this Agreement. 9. OWNERSHIP OF WORK PRODUCTS All equipment provided by SAN JUAN COUNTY will be owned by SAN JUAN COUNTY, and all equipment provided by the CITY OF ARLINGTON will be owned by the CITY OF ARLINGTON. There will be no exchange of ownership for any equipment or electronic data. 10. TERMINATION A. Termination for Convenience. SAN JUAN COUNTY may terminate this Agreement, in whole or in part, at any time, by at least thirty (30) days written notice to the CITY OF ARLINGTON. The CITY OF ARLINGTON shall be paid for work performed and expenses incurred to the date of termination. Within thirty (30) days, the CITY OF ARLINGTON shall submit a termination claim to SAN JUAN COUNTY. If the CITY OF ARLINGTON has any property in its possession belonging to SAN JUAN COUNTY, the CITY OF ARLINGTON will account for the same, and dispose of it in the manner directed by SAN JUAN COUNTY. B. Termination for Cause. If the CITY OF ARLINGTON fails to perform in the manner called for in this Agreement, or if the CITY OF ARLINGTON fails to comply with any other provisions of the Agreement and fails to correct such noncompliance within five (5) days written notice thereof, SAN JUAN COUNTY may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the CITY OF ARLINGTON setting forth the manner in which the CITY OF ARLINGTON is in default. The CITY OF ARLINGTON will only be paid for services performed in accordance with the manner of performance set forth in this Agreement. 11. MEDIATION The parties shall attempt to resolve any controversies or disputes arising out of or relating to this Agreement through a good faith attempt at mediation. Each party will pay its own attorneys’ fees and costs. 12. ARBITRATION A. Any controversy or claim arising out of or relating to this Agreement that is not resolved through mediation, shall be resolved by final and binding arbitration pursuant to RCW 7.04A. Demand for arbitration shall be made in writing to the other party. The arbitration shall be held in Page 5 of 7 SAN JUAN COUNTY before a single arbitrator selected by the Agreement of the parties. If the parties cannot agree upon an arbitrator within fifteen (15) days after the demand for arbitration is made, the arbitrator shall be selected by a judge in the Superior Court of San Juan SAN JUAN COUNTY in accordance with the procedures set out in RCW 7.04A.110. B. Unless the parties agree otherwise in writing, the arbitration hearing shall occur no later than sixty (60) days after the date the arbitrator is appointed. C. The parties agree that, with the exception of the circumstances set out in RCW 7.04A.230, the arbitrator’s decision shall be binding, final and not appealable to any court of law. D. Each party shall pay its own costs of arbitration including attorneys’ fees. The arbitrator’s fee and any administrative expenses imposed by the arbitrator shall be shared equally by the parties. E. This Agreement shall be governed by laws of the state of Washington, both as to interpretation and performance. 13. WAIVER The waiver by, or the failure to take action with respect to, breach of any term, covenant or condition of the Agreement shall not be deemed to be a waiver of such term, covenant or condition on any subsequent breach. All remedies afforded in this Agreement shall be taken as cumulative; that is, in addition to every other remedy provided herein or by law. 14. SEVERABILITY It is understood and agreed by the parties that if any term or provision of this Agreement is held by any court to be illegal or in conflict with any law of the state of Washington, the validity of the remaining portions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular term, part or provision held to be invalid. 15. ENTIRE AGREEMENT This instrument contains the entire Agreement between the parties and statements, promises, or inducements made by any party or agent of that party that are not contained in this Agreement shall not be valid or binding. This Agreement may not be enlarged, modified, or altered except in writing signed by all parties. Page 6 of 7 16. NOTICE Notice provided for in this Agreement shall be sent by certified mail to the following addresses designated for the parties. SAN JUAN COUNTY CITY OF ARLINGTON 350 Court St #12 238 N Olympic Ave Friday Harbor, WA 98250 Arlington, WA 98223 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of this _________ day of _________________ 20___. CITY OF ARLINGTON IT DEPT SAN JUAN COUNTY IT DEPT Bryan Terry Tony Harrell IT Manager IT Manager ___________________________________ ___________________________________ Date Date FINAL APPROVAL FINAL APPROVAL CITY OF ARLINGTON Mayor SAN JUAN COUNTY Manager Michael J. Thomas By: ________________________________ ___________________________________ Date Date APPROVED AS TO FORM ONLY San Juan County Prosecuting Attorney Randall K. Gaylord By: ________________________________ Date Page 7 of 7 Exhibit A Scope of Services 1. Each agency shall, upon request, provide the other with up to 5 server rack units in a secured data center. 2. Each agency shall provide sufficient redundant power for all equipment in the server rack units it provides. a. A UPS shall be available b. Backup generator sufficient to keep all equipment running in the event of a power outage 3. Each agency shall provide the other with a minimum of a 100Mbps Internet connection. a. To include at a minimum of 1 static IP address on the Public Internet or IGN if necessary. 4. Physical access a. Each agency shall be given physical access to its server rack units upon a minimum of 6 hours’ notice. b. Must be accompanied by local IT staff. 5. Each agencies data shall be kept physically separate. 6. Each agency shall be responsible for locking and securing their own physical servers and external data ports. 7. Each agency shall, upon request, provide the other with basic troubleshooting and assistance for equipment located on the server racks provided (including, for example, reconnecting cables, testing connections, verifying power, etc., but not including assistance that requires secure logon access). 8. Each agency shall notify the other, of any scheduled disruptions to power and/or connectivity. City of Arlington Council Agenda Bill Item: CA #4 Attachment C COUNCIL MEETING DATE: February 20, 2018 SUBJECT: Inter‐fund Loan from Growth Fund to EMS Fund ATTACHMENTS: Loan Worksheet – Exhibit 1 DEPARTMENT OF ORIGIN Finance: Kristin Garcia, Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: Up to $223,915 BUDGET CATEGORY: Growth Fund BUDGETED AMOUNT: $223,915 LEGAL REVIEW: DESCRIPTION: As of January 31, 2018, the EMS Fund does not have sufficient revenue to cover operating expenses. An inter‐fund loan of $140,000 is required to bring the fund balance to zero. This new loan will bring the total outstanding balance up to $166,000. Additionally, based on cash flow, I fully anticipate the EMS Fund requiring a loan in February and March. The budget reflects an inter‐fund loan totaling $223,915. The finance director is requesting council approval to allow the issuance of loans (as needed) up to the amount authorized in the budget. If the EMS Fund requires a loan amount that exceeds the budget, the item will be brought back to council for further approval. Continued discussions on EMS funding challenges and revenue options will be presented to council at the upcoming retreat. HISTORY: The previous outstanding loan from 2017 has not been fully repaid. The outstanding balance on the 2017 loan is $26,000. ALTERNATIVES: Do not approve the inter‐fund loan and allow the fund to be negative. This could violate RCW 43.09.210 which states that no fund should unfairly benefit from another. RECOMMENDED MOTION: I move to authorize the finance director to take an inter‐fund loan, as needed, from the Growth Fund to the EMS Fund up to $223,915. City of Arlington Council Agenda Bill Item: PH #1 Attachment D Council MEETING DATE: February 20, 2018 SUBJECT: Ordinance of the City of Arlington assuming the rights, powers, and functions of the Arlington Transportation Benefit District ATTACHMENTS: Proposed ordinance regarding the assumption of the TBD DEPARTMENT OF ORIGIN Administration; Paul Ellis – City Administrator 360‐403‐4603 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: RCW Chapter 36.74 authorizes any city with a transportation benefit district (TBD) to assume the rights, powers, functions and obligations of the TBD by adoption of an ordinance. The city must also hold a public hearing to allow for public comment regarding the assumption of the TBD by the city. If the ordinance is approved, the TBD would be assumed effective January 1, 2018. The TBD is currently functioning as its own separate entity which requires a separate financial report, budget document, claims approval process and a separate audit. Having the city assume the TBD, it will streamline all these processes into the city’s regular course of business. The way the TBD is accounted for and the use of funds will not change. The TBD revenues and expenditures will be accounted for in a separate fund and revenues will still be used for pavement preservation projects in accordance with the work plan that was established when the TBD was created. HISTORY: In 2013, the Arlington City Council adopted Ordinance 2013‐005 establishing a transportation benefit district for the purpose of funding pavement preservation. ALTERNATIVES: Do not assume the transportation benefit district into city operations. RECOMMENDED MOTION: I move to approve the proposed ordinance assuming the rights, powers, functions and obligations of the Arlington Transportation Benefit District, retroactively to January 1, 2018. TERMINATION OF INTERLOCAL AGREEMENT 1 AFTER RECORDING, PLEASE RETURN TO : CITY OF ARLINGTON 238 N. Olympic Avenue Arlington, WA 98223 AGREEMENT TERMINATING INTERLOCAL AGREEMENT WHEREAS, the City of Arlington and the Arlington Transportation Benefit District previously entered into an agreement entitled “An Interlocal Agrement Between the City of Arlington, Washington and the Arlington Transportation Benefit District”, which agreement was signed on May 6, 2013; and WHEREAS, the agreement provided for its termination upon the agreement of both parties; and WHEREAS, the parties are in agreement that it is in the best interests of the citizens to terminate said Agreement and for the City to assume the responsibilities of the District, making the Interlocal unnecessary; NOW THEREFORE, the parties do hereby agree as follows: That certain agreement entitled “An Interlocal Agrement Between the City of Arlington, Washington and the Arlington Transportation Benefit District”, which agreement was signed on May 6, 2013, shall be and hereby is terminated and of no further force and effect, effective upon the assumption by the City of Arlington of the responsibilities of the District pursuant to RCW Chapter 36.74. TERMINATION OF INTERLOCAL AGREEMENT 2 CITY OF ARLINGTON _________________________________ DATE:__________________ Barbara Tolbert, Mayor ATTEST: _________________________________ DATE:__________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: __________________________________ DATE:__________________ Steven J. Peiffle, City Attorney ARLINGTON TRANSPORTATION BENEFIT DISTRICT BOARD By:_______________________________ DATE:__________________ Barbara Tolbert, Chair APPROVED AS TO FORM: __________________________________ DATE:__________________ Steven J. Peiffle, Board Attorney TERMINATION OF INTERLOCAL AGREEMENT 3 STATE OF WASHINGTON ) ) ss COUNTY OF SNOHOMISH ) On this ______ day of __________________, 2018, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Barbara Tolbert, to me known to be the Mayor of the City of Arlington, Washington, the municipal corporation that executed the foregoing instrument and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes herein mentioned, and on oath stated that she is authorized to execute said instrument. Witness my hand and official seal hereto affixed the day and year first above written. ______________________________ NOTARY PUBLIC in and for the State of Washington, residing at _____________________. My commission expires:__________ Name: ________________________ STATE OF WASHINGTON ) ) ss COUNTY OF SNOHOMISH ) On this ______ day of __________________, 2018, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Barbara Tolbert, to me known to be the Board Chair of the Arlington Transportation Benefit District, the municipal corporation that executed the foregoing instrument and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes herein mentioned, and on oath stated that he/she is authorized to execute said instrument. Witness my hand and official seal hereto affixed the day and year first above written. ______________________________ NOTARY PUBLIC in and for the State of Washington, residing at _____________________. My commission expires:__________ Name: ________________________ 1 ORDINANCE 2018‐XXX  AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON, ASSUMING THE  RIGHTS, POWERS, FUNCTIONS AND OBLIGATIONS OF THE ARLINGTON  TRANSPORTATION BENEFIT DISTRICT, RETROACTIVELY TO JANUARY 1, 2018;  AMENDING ARLINGTON MUNICIPAL CODE CHAPTER 3.94 ADDING NEW SECTION  3.94.015, AMENDING SECTIONS 3.94.020, 3.94.030 AND 3.94.050 OF THE  ARLINGTON MUNICIPAL CODE; PROVIDING FOR SEVERABILITY AND A RETROACTIVE  EFFECTIVE DATE.  WHEREAS, pursuant to Ordinance 2013‐005, the City of Arlington City Council established  a transportation benefit district to be known as the Arlington Transportation Benefit District  ("District" or "TBD"), with geographical boundaries comprised of the corporate limits of the City  of Arlington as they now exist or may hereafter be altered by future annexations; and  WHEREAS, the Legislature Revised Code of Washington (RCW) Chapter 36.74; and  WHEREAS, RCW  36.74.010  authorizes any  city  in  which a  transportation  benefit  district  ("TBD") has  been established pursuant  to chapter  36.73 RCW with  boundaries  coterminous  with  the  boundaries of  the  city  to assume the  rights, powers, functions, and  obligations of  the  TBD, by  adoption  of an  ordinance  or resolution  of  the  city legislative  authority; and   WHEREAS, RCW 36.74.020 provides that the assumption of the rights, powers,  functions, and obligations of a transportation benefit district may be initiated by the adoption  of an ordinance or a resolution by the city legislative authority, indicating its intention to  consider the assumption of such rights, powers, functions, and obligations and setting a  public hearing at which all interested parties may appear and be heard and at which the city  does then consider the proposed assumption of the rights, powers, functions, and obligations  of the transportation benefit district; and  WHEREAS, on January 16, 2018 the Arlington City Council adopted Resolution 2018‐ ______, which declared the City Council's intention to consider the assumption of the rights,  powers, functions and obligations of the District,  retroactive to January 1, 2018, and set a  public hearing for February 5, 2018; and  WHEREAS, on February 5, 2018 2018, the City Council held a public hearing at which all  interested parties were invited to appear and be heard; and    WHEREAS, following the conclusion of the public hearing, the City Council determined  that the public interest and welfare would be satisfied by the City's assumption of the rights,  powers, functions and obligations of the District, because such assumption would provide for  more efficient administration of transportation maintenance and improvement funds previously  authorized to be collected and expended by the District;  NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON,  WASHINGTON, DO ORDAIN AS FOLLOWS:  2 Section 1. Assumption of Arlington Transportation Benefit District.  Pursuant to RCW 36.74.030, the City of Arlington does hereby assume all of the rights,  powers, immunities, functions, and obligations of the Arlington Transportation Benefit  District; and the City of Arlington is hereby vested with each and every right, power,  immunity, function, and obligation currently granted to or possessed by the Arlington  Transportation Benefit District as of the effective date of this Ordinance. The rights, powers,  functions and obligations previously exercised and/or performed by the governing body of  the Arlington Transportation Benefit District are hereby assumed by and transferred to the  City of Arlington City Council.  Section 2. New  Section 3.94.015 AMC Adopted.  A new Section 3.94.015 of the  Arlington Municipal Code is hereby adopted to read as follows:  3.94.015. Assumption of transportation benefit district.  From and after the effective date of this Ordinance, the City of Arlington assumes all  of the rights, powers, immunities, functions, and obligations of the Arlington  Transportation Benefit District previously established in this chapter,  and the City of  Arlington is hereby vested with each and every right, power,  immunity, function, and  obligation granted to or possessed by the Arlington  Transportation Benefit District  under Chapter 36.73 RCW, this chapter, and/or any other applicable law as of the  effective date of this Ordinance. The rights, powers, functions and obligations  previously exercised and/or performed by the governing body of the Arlington  Transportation Benefit District pursuant to Section 3.94.030 of this chapter are hereby  assumed by and transferred to the City of Arlington City Council.   Section 3. Section 3.94.020 AMC Amended.  Pursuant to RCW 36.74.030, the governing body of the Arlington Transportation Benefit District  established in Section 3.94.020 of the Arlington Municipal Code is hereby abolished, and Section  3.94.020 of the Arlington Municipal Code is hereby amended to read as follows:  3.94.020 Governing board.  (1) The Arlington City Council shall have the authority to exercise the statutory  powers set forth in Chapter 36.73 RCW and this chapter.  (2) The treasurer of the Transportation Benefit District shall be the city finance  director.  (3) The City shall implement the material change policy previously adopted by the  Arlington Transportation Benefit District at address major plan changes that affect project  delivery of the ability to finance the plan, pursuant to the requirements set forth in RCW  36.73.160(1).  (4) The City Council shall issue an annual report, pursuant to the requirements of RCW  36.73.160(2).     Section 4. Section 3.94.030 AMC Amended.  Section 3.94.030 of the Arlington Municipal  Code is hereby amended to read as follows:  3   3.94.030 ‐ Functions of the district.  (a) The City, acting by and through its City Council, may authorize a vehicle tax fee of up  to twenty dollars ($20.00) per vehicle as provided for by RCW 82.80.140. Any expansion  of the authorized purposes of the district shall be undertaken only after notice, hearing  and adoption of an ordinance in accordance with RCW 36.73.050(2)(b) or a vote of the  people pursuant to RCW 36.73.065(3).   (b) When authorized by the voters pursuant to the requirements of RCW Chapter 36.73,  other taxes, fees, charges and tolls or increases in these revenue sources may be assessed  for the preservation, maintenance and operations of city streets or other transportation  improvements specified in an adopted transportation plan. Additional transportation  improvements may be added to the functions of the district upon compliance with the  requirements of said chapter and approval of the board.   (c) The City shall have and exercise all powers and functions provided by RCW Chapter  36.73 to fulfill the purposes of RCW Chapter 36.73 and this chapter.    Section 5.  Section 3.94.040 AMC Amended.  Section 3.94.040 of the Arlington  Municipal Code is hereby amended to read as follows:     3.94.040 Transportation improvements funded.  The revenues generated by exercise of the powers granted in Section 3.94.030 and/or  Chapter 36.73 RCW shall be used for transportation improvements that preserve,  maintain and operate existing infrastructure of the city consistent with the  requirements of Chapter 36.73 RCW. Expenditures of such revenues shall preserve,  maintain and operate the city’s previous investments in transportation  infrastructure, reduce the risk of transportation facility failure, improve safety, or  reduce congestion. Any change or expansion of these authorized purposes shall be  undertaken only after notice, hearing and adoption of an authorizing ordinance in  accordance with RCW 36.73.050(b)(2) or a vote of the people pursuant to RCW  36.73.065(c).      Section 6.  Section 3.94.050 AMC repealed.  AMC 3.94.050 Entitled “Dissolution of  the District” is hereby repealed.    Section 7.  No Existing Right Impaired.  Pursuant to RCW 36.74.040, nothing in this  Ordinance shall be construed as impairing or altering any existing rights acquired by the Arlington  TBD under chapter 36.73 ROW, this chapter or any other provision of law applicable to  transportation benefit districts. Nor does this assumption impair or alter any actions, activities,  or proceedings validated thereunder; any civil or criminal proceedings instituted thereunder; any  rule, regulation, or order promulgated thereunder; any administrative action taken thereunder;  nor the validity of any act performed by the Arlington TBD or division thereof or any officer  thereof prior to the assumption of such rights, powers, functions, and obligations by the City  hereunder.    4 Section 8. Rules, Regulations, Pending Business, and Contracts.   Pursuant to RCW  36.74.050, all rules and regulations and all pending business before the board of the Arlington  Transportation Benefit District shall be continued and acted upon by the Arlington City Council.  In addition, all existing contracts and obligations of the Arlington Transportation Benefit District  remain in full force and effect, and will be performed by the City. The assumption does not affect  the validity of any official act performed by any official or employee prior to the assumption  authorized in Sections 1 and 2 of this Ordinance.    Section 9. Records of the Arlington Transportation Benefit District.  Pursuant to RCW  36.74.060, all reports, documents, surveys, books, records, files, papers, or other writings relating  to the administration of the powers, duties, and functions available to the Arlington  Transportation Benefit District shall be made available to the City.    Section 10. Funds, Credits, Appropriations, Federal Grants, or Other Assets.   Pursuant  to RCW 36.74.060, all funds, credits, or other assets held in connection with rights, powers,  duties, and functions of the Arlington Transportation Benefit District assumed hereunder shall be  assigned to the City. Further, pursuant to Section 306, subsection (3) of 2ESSB 5987, any  appropriations or federal grant made to the Arlington Transportation Benefit District for the  purpose of carrying out the rights, powers, functions, and obligations authorized to be assumed  by the City must, on the effective date of the assumption, be credited to the City for the purpose  of carrying out such assumed rights, powers, functions, and obligations.    Section 11.  Assumption of Indebtedness.  Pursuant to RCW 36.74.070, the City assumes  and agrees to provide for the payment of all of the indebtedness of the Arlington Transportation  Benefit District, including the payment and retirement of outstanding general obligation and  revenue bonds (if any) issued by the Arlington Transportation Benefit District.    Section 12. Effective Date.   Notwithstanding the general rule that ordinances are  effective following publication as provided by law, the City Council expressly intends that this  ordinance be effective retroactively to January 1, 2018.    Section 13. Corrections by City Clerk or Code Reviser.   Upon approval of the City  Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this  ordinance, including the correction of clerical errors; references to other local, state or federal  laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering.  Section 14. Severability.  If any one or more section, subsection, sentence, clause or  phrase of this ordinance, or its application to any person or circumstance, is held to be  unconstitutional or invalid for any reason, or should any portion of this Ordinance be  preempted by state or federal law or regulation, such decision or preemption shall not affect  the validity of the remaining portions of this Ordinance or its application to other persons or  circumstances, and the same shall remain in full force and effect.      5   PASSED AND APPROVED by the Arlington City Council this ____ day of  ______________, 2018.               CITY OF ARLINGTON                 _____________________________             Barbara Tolbert, Mayor          ATTEST:      By: ___________________________  Kristin Banfield, City Clerk        APPROVED AS TO FORM:      By: ___________________________  Steven J. Peiffle, City Attorney      City of Arlington Council Agenda Bill Item: NB #1 Attachment E COUNCIL MEETING DATE: February 20, 2018 SUBJECT: Assistance to Firefighters Grant – Regional SCBA Submission ATTACHMENTS: Interlocal Agreement, Memorandum of Understanding DEPARTMENT OF ORIGIN Fire Department – Dave Kraski; 360‐403‐3607 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: The City of Arlington Fire Department along with North County Regional Fire Authority and Camano Island Fire and Rescue have completed a regional grant for SCBA (Self Contained Breathing Apparatus). HISTORY: This has been attempted twice before and come very close to being awarded. In preparation of a possible award being granted regionally these two documents will need approval and signature to be in compliance with the terms of the AFG Grant funding guidelines. ALTERNATIVES: RECOMMENDED MOTION: I move to approve the Interlocal Agreement and Memorandum of Understanding to allow Arlington Fire Department to participate in the regional Assistance to Firefighters grant submission. Assistant to Firefighters Grant Program Interlocal Agreement - 1 INTERLOCAL AGREEMENT Pursuant to the authority granted by the “Washington Interlocal Cooperation Act” Revised Code of Washington (RCW) 39.34. this Interlocal Agreement is being made under the authority of Sections 39.34.010,39.34.030 and 39.34.070 of the Revised Code of Washington and entered into by and between North County Regional Fire Authority ( hereinafter known as NCRFA ), and the Arlington Fire Department, ( herein after known as AFD ), and Camano Island Fire & Rescue ( hereinafter known as CIFR ), hereafter called PARTNERS; and, WHEREAS, the PARTNERS by the signing of this agreement hereby make, constitute and appoint CIFR its true and lawful Purchasing and Fiscal Agent for the purchase of NFPA compliant Self Contained Breathing Apparatus ( SCBA ). Said SCBA equipment will provide for proper and safe fire attack functions upon the fireground , including improved coordination with local mutual aid responders. Quantities, costs and distribution as shown in Exhibit "A" – Budget Detail; and WHEREAS, the U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA) created the Assistance to Firefighters Grant Program (hereinafter called PROGRAM) to provide financial assistance to enhance their ability to protect the public and fire service personnel from fire and related hazards; and WHEREAS, the PROGRAM announced the availability of funds under the FY 2017 PROGRAM allocation and the CIFR and PARTNERS agreed to submit a joint regional application for funding under the Assistance to Fire Fighters Grant; and WHEREAS, NCRFA and PARTNERS requested and were awarded funds to purchase interoperable communications equipment, including base station radios in the quantities, costs and distribution as shown in Exhibit "A" – Budget Detail; and WHEREAS, the grant award provides a Federal share portion of $ _______ (90 %) with a required local match share portion of $ (10%), for a total projected cost of $________ (100%). The cost match is to be shared accordingly amongst the PARTNERS. NOW, THEREFORE, the governing boards / councils of the respective jurisdictions of the North County Regional Fire Authority, the Arlington Fire Department, and Camano Island Fire and Rescue do hereby agree as follows: A. General Provisions. Assistant to Firefighters Grant Program Interlocal Agreement - 2 1. CIFR and PARTNERS agree to participate and collaborate in carrying out the goals and objectives of the PROGRAM 2. In accordance with Homeland Security Presidential Directive (HSPD) – 5 (Management of Domestic Incidents), CIFR and PARTNERS agree to utilize the National Incident Management System (NIMS), to include the Incident Command System. 3. CIFR and PARTNERS agree to participate in the PROGRAM by furnishing resources and rendering services to other parties to this agreement and to respond to any type of emergency whether declared or not under current mutual aid agreements; provided, however, that no party shall be required to unduly deplete its resources in furnishing such assistance. If a Responder is unable to meet the Requestor's need for resources, the Requestor will be advised immediately. 4. CIFR and PARTNERS agree to carry out the requirements of the PROGRAM as set forth in the Grant Agreement and according to Federal grant administration guidelines as defined in: · Circular A-87 (Revised 5/4/95, as further amended 8/29/97) Cost Principles for State, Local and Indian Tribal Governments, · Circular A-102 (Revised 10/7/94, as further amended 8/29/97) Grants and Cooperative Agreements with State and Local Governments, · Circular A-133 (Revised June 24, 1997 Audits of States, Local Governments and non-Profit Organizations, and · 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. CIFR and PARTNERS understand that all programmatic and fiscal requirements under the grant are subject to audit; CIFR and PARTNERS acknowledge that equipment, procurement documentation and all expenditures and financial information may be requested by CIFR, as fiscal agent, and subject to said audit. B. Procedures for the Purchase and Distribution of SCBA Equipment. 1. CIFR and PARTNERS agree to the following procedures for the purchase and distribution of the communications equipment: a. CIFR and PARTNERS shall individually prepare the necessary specifications for the SCBA equipment that will ensure compatibility and interoperability within their respective jurisdictions. Assistant to Firefighters Grant Program Interlocal Agreement - 3 b. The specifications shall be designed to not exceed the budgeted allocations on the approved project budget. Any specifications for SCBA equipment that exceeds the approved budgeted amount shall be the responsibility of the individual PARTNER jurisdiction ordering the additional equipment. c. CIFR, as the Purchasing and Fiscal Agent for this project, will compile all SCBA equipment specifications from PARTNERS and will coordinate the purchase, through competitive bidding, of all SCBA equipment and related items being acquired through the CIFR's Purchasing and Contracting Department. CIFR will order all SCBA equipment pertaining to the grant agreement according to Federal, State, and local purchasing policies and procedures. d. All SCBA equipment will be received by CIFR and shall undergo a preliminary inspection and inventory to verify receipt of all equipment ordered by CIFR and PARTNERS prior to distribution of the equipment. CIFR will then distribute the equipment to PARTNERS, upon receipt of matching funds. e. Upon receipt of the equipment, CIFR and PARTNERS shall be individually responsible for the following: i. Inspecting the equipment for damage from shipping/handling. ii. Testing of the equipment for proper operation. iii. Programming of equipment to manufacturer and local jurisdictional communications standards and protocols. C. Authorization from Partners Governing Bodies and Payment of Matching Funds. 1. If the purchase of the communications equipment requires the approval of the governing body of a participating jurisdiction, it shall be the responsibility of the individual PARTNERS to provide a certified copy of the documentation to CIFR approving the purchase and specifying the method of payment of the local match share as shown in Exhibit "A" of this Agreement either by check or electronic transfer of funds from PARTNERS to CIFR. 2. All documentation of authorization to participate in the grant project from PARTNERS governing bodies shall be submitted to CIFR on or before JANUARY 26, 2018. Documentation shall include an official Resolution or signed letter by either the jurisdiction's governing body, or duly authorized agency representative, and execution of this Interlocal Agreement. Assistant to Firefighters Grant Program Interlocal Agreement - 4 3. Payment of the local matching funds shall be paid by PARTNERS to CIFR by either check or electronic transfer of funds within 30 days of the receipt of the SCBA equipment. 4. Distribution of equipment will take place after CIFR receives matching funds from each participating PARTNER. D. Warranties & Maintenance of SCBA Equipment and related hardware. 1. PARTNERS shall be individually responsible for the following procedures for maintenance of the SCBA equipment distributed to them: a. Ensuring that all warranties and service/maintenance agreements for the SCBA are registered with the manufacturer(s), that all warranty documentation is recorded and kept on file, including information regarding the warranty period, manufacturer's responsibilities, jurisdiction's responsibilities, etc. b. Adherence to all conditions and requirements of any warranties or maintenance agreements/contracts with any manufacturer or manufacturer's representative in the event that a SCBA unit is damaged or requires repairs, service and maintenance. The cost for any repair and maintenance work that is not covered under warranty shall be the individual responsibility the PARTNER to whom the SCBA equipment was distributed. c. All maintenance and repairs of the radios after the expiration of any warranties and/or service contracts/agreements shall be the individual responsibility of the PARTNER to whom the SCBA equipment was distributed. E. Inventory and Reporting Requirements. 1. CIFR and PARTNERS agree to the following procedures for the purchase and distribution of the SCBA equipment: a. Evidence of competitive bidding requirements as required by RCW, and, b. CIFR will coordinate the creation of an equipment inventory and control process that will list all SCBA equipment that is retained by CIFR and distributed to PARTNERS including information regarding manufacturer, model number, serial number, and location of each SCBA, as assigned to the PARTNERS. c. CIFR and PARTNERS shall be responsible for maintaining accurate records on the location, condition, and status of all SCBA equipment during the period of performance of the grant agreement from (Dependent on grant approval date(s) through and for a record retention period of three (3) years Assistant to Firefighters Grant Program Interlocal Agreement - 5 after the end of the performance period on as required by federal grant management standards. PARTNERS will be responsible for reporting any loss or irreparable damage that occurs to any SCBA equipment immediately to CIFR for the duration of grant performance period and during the three (3) year retention period. d. In the event that an SCBA item purchased under the grant is replaced due to loss or irreparable damage, it shall be the responsibility of PARTNER(S) to notify CIFR of said replacement immediately and provide information regarding manufacturer, model, serial number, and location of the new SCBA equipment. e. The inventory of SCBA equipment purchased through the grant agreement shall be recorded by SCBA and PARTNERS by jurisdiction, manufacturer, model, serial number and location for each item purchased. f. CIFR and PARTNERS will certify that all information provided for each SCBA in their respective inventories is accurate and that they certify thus by signing the inventory form document. This Interlocal Agreement is entered into this day of JANUARY, 2018, by and between CIFR and PARTNERS. This agreement will take effect at the time of execution and will remain in effect during the period of performance from depending upon grant award notification date through and for ninety (90) days after the end of the performance and budget periods in order to allow for programmatic and fiscal compliance and grant close-out. This agreement can be modified with the mutual consent of CIFR and PARTNERS as long as the modification(s) does not conflict with the requirements set forth in the grant agreement or with the policies and guidelines of the Assistance to Firefighters Grant Program. The executors of this agreement further represent that they have the authority to make such commitment on behalf of their respective jurisdictions/organizations. NORTH COUNTY REGIONAL FIRE AUTHORITY Signed: _____________________________ Dated: Print: Title: Board Chairman ARLINGTON FIRE DEPARTMENT Signed: _____________________________ Dated: Print: Title: Council Chairman Assistant to Firefighters Grant Program Interlocal Agreement - 6 CAMANO ISLAND FIRE & RESCUE - PARTNER Signed: _____________________________ Dated: Print: Title: Board Chairman Assistant to Firefighters Grant Program Interlocal Agreement - 7 Based upon a 90% federal cost share of $877,243 and the 10% matching funds due by the collective partners will be: $97,471. The total grant project costs are: $971,714 Exhibit “A” GRANT PARTNER NAME SCBA QTY. @ $7,200 per EACH SCBA: Backpack includes two bottles and one face mask. NOTE: AFD has a total of 47 F / F on staff Additional SCBA FACE MASK @ $300 per EACH PORT-O- COUNT TESTERS COST @ $13,000 per EACH RIT PACK COST @ $3,800 per EACH AGENCY Equipment totals INCLUDING sales tax 10% Matching Funds per agency PARTNER North County ( NCRFA ) 48 units $345,600 Plus tax 0 $13,000 Plus tax 2 units: $7,600 Plus tax $398,060 $39,806 Camano Island ( CIFR ) 48 units $345,600 Plus tax 0 $13,000 Plus tax 2 units: $7,600 Plus tax $398,060 $39,806 ARLINGTON CITY F.D. ( AFD ) 19 units $136,800 Plus tax 23 addl masks $ 6,900 Plus tax $13,000 Plus tax 2 units: $7,600 Plus tax $178,594 $17,859 Local Sales Taxes @ 8.7% $72,036 $601 $2,262 $1,984 EQUIPMENT TOTALS 115 units $900,036 $7,501 $41,262 $24,784 GRANT PROJECT TOTAL: $974,714 NOTE: This is a preliminary estimate, as the final costs will be determined upon final bidding of the SCBA Equipment through selected vendor(s) and the final approved - or amended - grant award amount as determined by FEMA. MEMORANDOM OF UNDERSTANDING January 2, 2018 In accordance with the FY2017 FEMA FUNDING OPPORTUNITY ANNOUNCEMENT (FOA), all agencies within a Regional AFG ( Assistance to Firefighters Grant ) grant request are required to show evidence of - and enter into - an MOU agreement. This AFG grant request will be submitted during the open grant period during the month of January, 2018. Camano Island Fire & Rescue will serve as the lead agency in applying for and administering a FY2017 AFG grant application to purchase new, NFPA compliant, SCBA Equipment. The AFG grant funds requested will be utilized to acquire new SCBA equipment, providing for paramount firefighter safety while engaged in life vital saving fire suppression actions, using like-and-similar SCBA equipment for maximum fire scene effectiveness among our local mutual aid fire service responders and grant partners; Camano Island Fire & Rescue, the North County Regional Fire Authority and the city of Arlington Fire Department in their entirety. The newly acquired NFPA compliant SCBA equipment will provide for proper firefighter safety upon the fireground. The new SCBA equipment and shared maintenance service components will be distributed and assigned equally between the North County Regional Fire Authority, Camano Island Fire and Rescue, and the Arlington Fire Department. The Regional AFG grant program requires a 10% matching funds investment by all participating grant partners. The fire agencies listed herein agree to equally share and pay their proportionate share of the required matching grant funds for this equipment. This cast share amount will be determined by the total cost of the purchase of the new SCBA equipment and supporting components. The approximate and average grant match costs per agency will be near $40,000 each for both CIFR and NCRFA, and near $18,000 for AFD. This final cost match figure may be reduced, depending upon the final authorized AFG grant award distribution – or equipment count reduction – to the participating agencies. Upon award the entire grant funding amount provided from any AFG FEMA award received will be expended to purchase and equip each agency with vitally needed modern, and NFPA compliant, SCBA equipment which is both federally and state required to conduct fire suppression actions. The SCBA equipment will be assigned to our collective fire station facilities and service response areas located in both Island and Snohomish Counties, in Washington state. Although our field response patterns remain seamless, our agencies will each maintain individual inventory asset control and general responsibility for any loss, repair, and / or maintenance of the allocated and assigned SCBA equipment amongst our respective grant partner agencies and according to their geographical locale and jurisdictionally defined response service areas. The anticipated life span of this equipment is anticipated to be 10-12 years of service. The participating grant partner agencies are:  North County Regional Fire Authority DATE: _______________________________________ ACKNOWLEDGED: _____________________________ Fire Chief: John Cermak  Camano Island Fire Rescue DATE: _______________________________________ ACKNOWLEDGED: _____________________________ Fire Chief Michael Schick  Arlington Fire Department DATE: _______________________________________ ACKNOWLEDGED: _____________________________ Acting Fire Chief Dave Kraski City of Arlington Council Agenda Bill Item: NB #2 Attachment F COUNCIL MEETING DATE: February 20, 2018 SUBJECT: Interlocal Agreement for Fire Academy ATTACHMENTS: Interlocal Agreement for Snohomish County Fire Training Academy (SCFTA) DEPARTMENT OF ORIGIN Fire Department EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Snohomish County fire agencies have entered into a mutual agreement to begin the first Fire Academy within Snohomish County to be hosted by South Snohomish County Fire and Rescue Regional Fire Authority. HISTORY: Pursuant to the lnterlocal Cooperation Act, Chapter 39.34 RCW. RCW 39.34 permits one or more public agencies to contract with any one or more other public agencies to perform any governmental service, activity, or undertaking which each agency is authorized by law to perform; and ALTERNATIVES: Send staff to the WA State Fire Academy in North Bend WA. This would be more costly and there is a lengthy wait time as well. RECOMMENDED MOTION: I move to approve the Interlocal Agreement for Snohomish County Fire Training Academy (SCFTA).   INTERLOCAL AGREEMENT Snohomish County Fire Training Academy 2018 Page 1    INTERLOCAL GOVERNMENT AGREEMENT “Snohomish County Fire Training Academy (SCFTA)” THIS AGREEMENT is made and entered into this _____ day of____________, _____, by the following governmental entities ("Participating Entities") ("Parties"): City of Everett Fire Department Marysville Fire District City of Lake Stevens Fire Department Snohomish County Fire District 4 South Snohomish County Fire and Rescue Regional Fire Authority Snohomish County Fire District 7 City of Mukilteo Fire Department City of Arlington Fire Department North County Regional Fire Authority RECITALS: WHEREAS, This Agreement is made pursuant to the lnterlocal Cooperation Act, Chapter 39.34 RCW. RCW 39.34 permits one or more public agencies to contract with any one or more other public agencies to perform any governmental service, activity, or undertaking which each agency is authorized by law to perform; and WHEREAS, the Participating Entities provide firefighting and emergency services within their jurisdictions; and WHEREAS, the Participating Entities are empowered by law to train their fire departments’ personnel; and WHEREAS, the Participating Entities will participate in the Snohomish County Fire Training Academy; and WHEREAS, it is appropriate that all of the Participating Entities share in the costs associated with hosting, conducting, and participating in the Snohomish County Fire Training Academy (SCFTA); and WHEREAS, the Fire Chiefs (or Designee) of each of the Participating Entities will serve on a “Joint Board” to administer the provisions of this Agreement. NOW, THEREFORE, in consideration of covenants, conditions, performances and promises hereinafter contained, the parties agree as follows:   INTERLOCAL AGREEMENT Snohomish County Fire Training Academy 2018 Page 2    1.0 Scope of Services 1.1 Until notice of a change is given, in accordance with Section 9 below, the Participating Entities noted above have agreed to participate in the administration of a SCFTA. 1.2 Training for personnel of Participating Entities shall be jointly provided by the fire department personnel of the Participating Entities. 1.3 Administration of this Agreement shall be accomplished by the establishment of a Joint Board consisting of the Fire Chief (or Designee) of each Participating Entity. The Joint Board shall meet at least ____ a month. The Joint Board may elect officers and may adopt bylaws. The Joint Board shall appoint a Supervisory Committee (SC) to administer each academy. The SC shall be responsible for the management and supervision of all academy operations. 1.4 Each Participating Entity may request recruit admission to the SCFTA. 1.5 Each Participating Entity may provide “Adjunct Daily” instructors (ADIs) for the academy. 1.6 Each Participating Entity may provide “Company Officers” to provide supervision and leadership for the academy. 1.7 Each Participating Entity may provide vehicles and equipment to be used for the academy. Vehicles and equipment provided for the academy shall be the property of the Participating Entity providing the equipment. 1.8 Each Participating Entity may provide expendable supplies to be used for the academy. Any unused expendable supplies shall be the property of the Participating Entity providing the supplies. 1.9 Each Participating Entity may provide or rent facilities (burn buildings etc.) to be used for the academy. 2.0 PROPERTY CONTRIBUTIONS, MAINTENANCE AND REPAIRS 2.1 Equipment: Each Participating Entity shall be responsible for the maintenance, repair or replacement of any and all equipment that it owns and that is used for SCFTA in compliance with that Participating Entity's policies and best practices. Such equipment shall be maintained it in a safe and reliable condition by the owner. When a Participating Entity becomes aware of any damage or maintenance issue the Participating Entity shall promptly notify the Joint Board.   INTERLOCAL AGREEMENT Snohomish County Fire Training Academy 2018 Page 3    2.2 Other property: A Participating Entity that uses property and/or physical resources for the SCFTA shall keep all maintenance and repair records associated with the property/physical resource and have copies available upon request. 2.3 Props: All props must be properly maintained and stored by the Participating Entity. Use of any live-fire prop(s) will require the user to designate an operator(s) certified to meet and comply with the manufacturer’s requirements for safe operation of said prop(s). 2.4 Training Facilities: The training facilities utilized by the SCFTA will be properly maintained and insured by the owner of the training facilities. 2.5 Vehicles. For purposes of this Agreement, any vehicle used in training exercises shall be operated only by the employees of the Participating Entity providing the vehicle. 2.6 Insurance and Damage. Each Participating Entity providing training facilities, equipment, vehicles, props or other property for the SCFTA shall be responsible for insuring such items or property. 2.6.1 The SCFTA shall notify the respective owner immediately of any damage to their respective facilities, equipment, vehicles, props or other property other than ordinary wear and tear. The owner will have such damage repaired or in the event repair would be unfeasible, the owner will replace the damaged item with a like item (Article 3.3). If such damage or destruction was caused by the negligence of a Participating Entity, then the provisions of Section 7 shall apply. 3.0 Finance 3.1 Services. South Snohomish County Fire and Rescue Regional Fire Authority (SSCFR) will provide the Finance services set forth in this section for the SCFTA. 3.2 Preliminary Budget. Prior to the start of the academy, SSCFR will provide each Participating Entity with the approved Preliminary Budget. This will provide each Participating Entity their proportionate share based on their number of recruits. Example: If the Preliminary Budget is $210,000 for 30 recruits, each Participating Entity would receive an estimated charge of $7,000 per recruit. The final costs for the academy will be reconciled upon completion and SSCFR will issue a final invoice and/or reimbursement, as applicable, to each Participating Entity. 3.3 Reimbursable Expenses. Participating Entities shall maintain a list of reimbursable expenses with corresponding receipts or other documentation confirming the expense incurred in administering the academy. Reimbursable Expenses are limited to the following:   INTERLOCAL AGREEMENT Snohomish County Fire Training Academy 2018 Page 4     ADIs – The reimbursement rate for ADIs shall be the rate of $59.25, which is the combined average Firefighter and Captain overtime rate of the Participating Entities (9). The employee will be paid by their home District/Department at the hourly rate as determined by their individual Collective Bargaining Agreement while working at the academy.  Company Officers will be paid at the same rate as ADI’s.  Expendable supplies.  Facility rental fees (Burn buildings).  Costs of repair/replacement of damaged facilities, equipment and vehicles to the extent not covered by insurance.  Any other costs related to the academy which are approved by the Joint Board. 3.3.1 The academy will not reimburse for “backfill” of any employees assigned to the academy. Only documented costs for the Participating Entities employee directly related to an academy assignment will be reimbursed. 3.3.2 If a recruit is dismissed at any point during the academy, the Participating Entity will be expected to pay the full academy tuition based on the beginning recruit count. 3.3.3 All purchases for the academy, which are approved in advance by the Joint Board, shall constitute a Reimbursable Expense. All purchase orders, receipts and documentation must be submitted to SSCFR within 30 days of academy completion. 3.3.4 All other Reimbursable Expenses may be billed to the academy with sufficient documentation. The Joint Board reserves the right to approve such costs. 3.4 Calculation of “Final Adjusted Cost” and “Cost per Recruit”. Upon academy completion, SSCFR will calculate the Final Adjusted Cost for each Participating Entity. These costs will consist of all Reimbursable Expenses, Cost per Recruit by dividing the Final Adjusted Cost by the total number of initial recruits participating in an academy. Example: Final Adjusted Cost $210,000 Divided by 30 Recruits Cost per Recruit = $7,000 3.5 Reconciliation Report and Final Invoice. Upon calculating the Cost per Recruit, SSCFR shall issue a Reconciliation Report to the Joint Board for approval. The Reconciliation Report will identify each Participating Entities additional cost and/or refund. Upon approval of the Reconciliation Report, SSCFR will issue a final invoice and/or refund to each Participating Entity. Invoices will be due and payable within 30 days of receipt. Delinquent invoices will accrue interest at the rate of __% per month.   INTERLOCAL AGREEMENT Snohomish County Fire Training Academy 2018 Page 5    Example Reconciliation Table For the following example: total reimbursable expenses were $200,000 with 28 recruits participating. Cost per recruit: $200,000/28 = $7,142.86 Participating Entity Reimbursable Expenses Recruits Recruit Share Cost Reimbursement or Payment MFD $50,000 7 $50,000.00 $ 0 LSF $100,000 4 $28,571.40 $71,428.60 Dist. 7 $40,000 7 $50,000.00 $10,000.00 EFD $10,000 10 $71,428.60 $61,428.60 Total $200,000 28 $200,000 $0 3.6 Delinquent Accounts. SSCFR shall not be responsible to pursue delinquent accounts unless expressly authorized by the Joint Board. If authorized, all collection expenses incurred by SSCFR shall be deemed a Reimbursable Expense for the academy. All interest collected on delinquent accounts shall be distributed to the Participating Entities, not in delinquency, in accordance with their proportionate share of the costs for the academy. 3.6.1 A Participating Entity whose account is delinquent may be precluded by the Joint Board from participating in a subsequent academy until its account is current. 4.0 Effective Date and Term 4.1 The initial term of this Agreement shall commence on January 1, 2018, and shall continue through December 31, 2018, unless terminated as provided under this agreement. Thereafter, this Agreement shall automatically renew and continue on a year- to-year basis, until terminated as provided under this Agreement. 5.0 Changes 5.1 This Agreement may be modified by unanimous agreement of all Participating Entities. No such amendment shall be effective until signed by all Participating Entities with the same formality as this Agreement. 6.0 Waiver 6.1 No waiver by any party of any term or condition of this Agreement shall be deemed or construed as a waiver of any other term or condition, nor shall a waiver of any breach be deemed to constitute a waiver of any subsequent breach, whether of the same   INTERLOCAL AGREEMENT Snohomish County Fire Training Academy 2018 Page 6    or of a different provision of this Agreement. 7.0 Allocation of Liability/Insurance 7.1 Each Participating Entity shall be responsible for the conduct and liability of its own personnel in the performance of this Agreement. Each Participating Entity agrees to save, indemnify, defend and hold the other Participating Entities harmless from any allegations, complaints, or claims of bodily injury or property damage due to the wrongful or negligent acts or omissions, by said Participating Entity and/or its elected officers, agents, or employees. In the case of allegations, complaints, or claims against more than one Participating Entity, any damages allowed shall be levied in proportion to the percentage of fault attributable to each Participating Entity, and each Participating Entity shall have the right to seek contribution from the other Participating Entities in proportion to the percentage of fault attributable to each other Participating Entity. A Participating Entity that has withdrawn from the agreement assumes no responsibility for the actions of the remaining Participating Entities arising after the date of withdrawal, but shall remain liable for claims of loss or liability arising prior to the effective date of withdrawal. 7.2 Each Participating Entity shall maintain appropriate insurance coverage for the activities occurring under this Agreement, including but not limited to personal injury, death and property damage limits of no less than $1,000,000 (one million dollars) per occurrence, or provide proof of self-insurance or of participating in an insurance pool approved by the Chiefs of the Participating Entities. Each policy of insurance shall expressly include coverage for Contractual Liability claims. 7.3 This Section 7 shall survive termination of this Agreement. 8.0 Legal Requirements 8.1 The Participating Entities shall comply with all applicable federal, state and local laws in performing this Agreement. 9.0 Termination and Notice 9.1 Any Participating Entity may terminate or suspend its participation in this Agreement, with or without reason, by providing written notice to the other Participating Entities at least thirty (30) days prior to the effective date of any such termination or suspension; provided, however, that it shall remain responsible for its share of the Final Adjusted Cost. Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mail with proper postage and address. 10.0 Disputes; Severability 10.1 This Agreement shall be governed by the laws of the State of Washington, as to interpretation and performance. Any action hereunder may be brought only in the Superior Court of Washington for Snohomish County. Each party expressly waives the   INTERLOCAL AGREEMENT Snohomish County Fire Training Academy 2018 Page 7    right to a jury trial. 10.2 Should any part, term or provision of the Agreement be determined by a court of competent jurisdiction to be invalid, the remainder of the Agreement shall not be affected, and the same shall continue in full force and effect. 11.0 Agreement- Amendment 11.1 This Agreement contains the terms and conditions agreed upon by the Participating Entities with respect to the matters discussed herein. The Participating Entities agree that there are no other understandings, oral or otherwise, regarding the subject matter of this Agreement. This Agreement may only be amended by written instrument executed by the Participating Entities. 12.0 Execution of Multiple Counterparts 12.1 This Agreement and any Amendment thereto, may be reproduced in any number of original counterparts. Each Participating Entity need sign only one counterpart and when the signature pages are all assembled with one original counterpart, that compilation constitutes a fully executed and effective agreement among all the participating agencies. 13.0 Recording 13.1 As required by RCW 39.34.040, this Agreement shall be filed with the County Auditor, or alternatively posted on the website of each party. 14.0 No joint venture 14.1 Nothing contained in this Agreement shall be construed as creating any type or manner of partnership, joint venture or other joint enterprise between the parties (Participating Entities). Participating Entity employees who provide services under this Agreement shall at all times be considered employees of their respective Participating Entity and acting in their official capacities as employees of their respective Participating Entity. All rights, duties, and obligations of the employer and the employee shall remain with the individual jurisdiction/Participating Entity. Each Participating Entity shall be responsible for ensuring compliance with all applicable laws, collective bargaining agreements, and/or civil service rules and regulations, with regard to its employees. 14.2 The parties agree that no separate legal administrative entities are necessary in order to carry out this Agreement. Any real or personal property used by the parties in connection with this Agreement will be acquired, held and disposed of by that party in its discretion, and other parties will have no joint or other interest herein. 15.0 Liability/ No Third Party Beneficiaries   INTERLOCAL AGREEMENT Snohomish County Fire Training Academy 2018 Page 8    15.1 This Agreement is for the sole benefit of the Participating Entities and shall not confer third-party beneficiary status on any non-party to this Agreement. No liability shall attach to any of the parties by reason of entering into this Agreement except as expressly provided herein. None of the parties to this Agreement assume any duty to any third party. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written. Participating Entity Participating Entity _________________________ By: _______________________ Its: _______________________ ATTEST: ATTEST: _________________________ ________________________ Clerk Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: _________________________ ________________________     Exhibit A List each Participating Entity's Chief and address for notice purposes. City of Arlington Council Agenda Bill Item: NB #3 Attachment G COUNCIL MEETING DATE: February 20, 2018 SUBJECT: Hangar 57B Request for Proposals‐‐Award ATTACHMENTS: Minutes of Airport Commission meetings of 1/23/18, 1/30/18 and 2/13/18 Airport Commission resolution DEPARTMENT OF ORIGIN Legal Department EXPENDITURES REQUESTED: BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: The City Council previously declared Building 57B at the Airport to be surplus and issued an RFP to consider potentials sales of the building. Two proposers submitted responses. KVA Electric, Inc. submitted a proposal to purchase the building for $247,239.00 and to make improvements totaling $360,885.55. TLS Aviation submitted a proposal to purchase the building for $205,000.00 and make improvements of $198,396.00. Both proposers proposed a standard 40‐year lease term. HISTORY: The City issued the RFP in October, 2017. Bid proposals were received on January 8, 2018. The proposals were opened publicly at the January 23, 2018 Airport Commission special meeting. The proposers made presentations to the Airport Commission at the January 30, 2018 special meeting of the Commission. At the regular meeting of the Commission on February 13, 2018, the Commission recommended the City Council accept the proposal of KVA Electric, Inc. and authorize the Mayor to sign sales and lease documents consistent with the proposal. ALTERNATIVES: Remand to the Airport Commission and staff for further proceedings. RECOMMENDED MOTION: I move to accept the recommendation of the Airport Commission and accept the proposal of KVA Electric, Inc. as the most responsive proposal, and authorize staff to negotiate a purchase and sale agreement and long‐term lease with KVA Electric, Inc., based on the terms of the KVA proposal DRAFT ARLINGTON MUNICIPAL AIRPORT AIRPORT COMMISSION MINUTES February 13, 2018 Chairperson Don Munson called the regular meeting of the Airport Commission to order at 7:00 PM. Commissioners present included Chairperson Don Munson, Ruth Gonzales, Austin DeFreece, Dary Finck and Chris Raezer. Commissioners absent include John Swizer and John Branthoover. Staff present included Airport Director David Ryan, Marty Wray, Lorene Robinson and Mary Hine. Visitors included Steve Peiffle, Paul Ellis, Duane Wilcoxon, Dan Burnell, Nick Palacios, Ron Moen, Neal Karman, Kim & Dave Bergemeier, Jan Schuette, Kevin Duncan, LeAlice and Kevin Miller, Luke Nichols, Rich Nichols and Brad Goldman. Motion by Commissioner Finck, seconded by Commissioner DeFreece the minutes of January 9, 2018 were approved as written. Motion carries unanimously. Motion by Commissioner DeFreece, seconded by Commissioner Finck the minutes of the Special Commission Meeting of January 23, 2018 were approved as written. Motion carries unanimously. Motion by Commissioner DeFreece, seconded by Commissioner Finke the minutes of the Special Commission Meeting of January 30, 2018 were approved as written. Motion carries unanimously. HANGAR 57B PROPOSAL Dave introduced Steve Peiffle, City Attorney, who spoke to the Points of Order. Mr. Peiffle explained that the Request for Proposal for Hangar 57B set out certain criteria that must be met with the proposal. He also stated that one of the proposers has additional information that they would like the Commission to review before a final decision is made. Mr. Peiffle explained that the Commission could accept the additional information, but must give the other proposer the opportunity to respond with their own additional information. After discussion, the Commission decided not to accept any further information from the proposers. Dave then addressed the Commission stating that the Commission held a Special Meeting on January 30th, 2018 to discuss two proposals received by the City of Arlington for Hangar 57B building purchase and renovation project. At that time the Commission was given a recommendation as well as a resolution to the City Council. Airport staff can only make a judgement based on what was actually included in the written proposal with the bid price being the primary consideration. A request was made to amend the resolution to show the higher dollar amount concerning the roof replacement cost. Motion by Commissioner Finck, seconded by Commissioner DeFreece to approve the proposed resolution finding the KVA Electric proposal to be most responsive and request the City Council authorize staff to negotiate a purchase and sale agreement and proposed lease based on the terms of the KVA proposal. Motion carries with Commission abstaining. INFORMATION / COUNCIL LIAISON UPDATE After 13 months with the Growth Management Board, the Manufacturing Industrial Center (MIC) that Arlington and Marysville have been working on will be certified later this year. A topic at the City Council retreat next month will be looking at all the options to pay for Fire services since the merger negations fell thru with Marysville. Dave welcomed Chris Raezer as the new Airport Commissioner. Staff recently received another Public Records Request concerning NW Custom Aircraft Hangars. Taxiway Charlie Lighting and Signage Project is ahead of schedule and will be wrapping up shortly. We have had some break-ins here at the airport, particularly at the north end. One of our tenants took photos of a vehicle and with help from the airport cameras were able to identify the vehicle and occupants. The people have been arrested. To help with security, the gate code have been changed. February 24 and 25 staff will be in Puyallup to attend the 2018 NW Aviation Conference and Trade Show. Commissioners are invited to come help man the booth. Motion by Commissioner DeFreece, seconded by Commissioner Finck to adjourn the February 13, 2018 Airport Commission Meeting at 7:22pm Motion carries unanimously. City of Arlington Council Agenda Bill Item: ASR #1 Attachment H COUNCIL MEETING DATE: February 20, 2018 SUBJECT: Human Services and Community Outreach report ATTACHMENTS: Human Services report, Community Outreach flier, First Responders Flex Fund policy, triennial meeting #1 questionnaire DEPARTMENT OF ORIGIN Administration and Police EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Information on Human Services and Community Outreach presented for City Council’s information. Introduction of Officer Ken Thomas as Community Outreach Officer. HISTORY: The City of Arlington has not previously engaged in formal human services activities outside of typical public safety work. This report summarizes progress thus far in the City’s new work. ALTERNATIVES: Take no action. RECOMMENDED MOTION: Discussion only. Human Services and Community OutreachReport to Arlington City Council  January 2018     Community Outreach Team:  Two year embedded social worker demonstration project with Snohomish County and City of  Marysville.  City of Arlington cost for year one (2018) is $60,235.00. Interviews for our social  worker are scheduled for February 13 and 14.  Anticipated “on the street” date is April 1, 2018.   Officer Ken Thomas selected for police half of Arlington. He is already working on projects  including:   Initiated contact with Snohomish County Office of Neighborhoods, and Sergeant Ian  Huri.  Has assisted them with homeless camp checks and transporting clients for  services.     Attended meetings with Sergeant Huri, the south county outreach team, North  Snohomish County Outreach from LIFEChurch360, Volunteers of America (Community  Resource Advocate/North Sound 211), North County Co‐op board, Arlington Community  Resource Center, Smokey Point Business Community, Wal‐Mart, Marysville Police  Department for hiring their outreach officer, and participated in the Point in Time  Count.   Conducted security checks at various locations (camp checks).   Completed training for ODMAP (overdose mapping locations) and grant writing.  Note  that Officer Thomas is already the Narcan trainer for APD.   Equipped vehicle, including mobile laptop, SECTOR software, ES Chat, seat covers, floor  mats, heavy duty plastic bags, and locking storage tote.   Conceived and/or created materials and tools for program, including:  webpage  dedicated to community outreach program, form for tracking client contacts,  community outreach program flier (attached).   Outcomes to date  in coordination with Office of Neighborhoods:   Two local homeless residents are left for treatment facilities on 1/30/18. They  have been long‐time problem contacts.   Local homeless male veteran assisted in relocating to Seattle to be near Seattle  Veteran’s Administration services.      Social Services Flex Fund:    Fund is for APD officers and embedded social worker to get opioid addicted residents to rehab.    Staff educated.  Current balance:  $11,779.00.  No disbursements to date.  Contributors:  $10,000 Cascade Valley Health Foundation    $1,000 Top Shelf        $300 Nasty Jack’s Candy        $200 SPP Service        $200 Washington Bud Co.          $50 Arlington Garden Club          $29 various local donors    First Responder Fund:   Snohomish County fund to be used (by mutual agreement with APD) by AFD.  Fund is for AFD to  provide immediate resources to residents encountered.  Policy attached.  Staff educated.    Current balance = $2,146.00.      Group meetings at Arlington Community Resource Center:    The meeting is an information sharing opportunity to keep groups updated on ACRC progress.   Example:  Placed 14 families (42 people) into housing in seven weeks.  Center has housing  navigator, mental health counselor and many resources to offer in coordinated service.  Center  is now the triage point for the Arlington Ministerial Association:  Churches refer a resident to  the Center for services.  The Center triages the situation, and then calls the church for funding.   This system makes the Center the hub for coordinated human services, and keeps the churches  actively involved in outreach.    Triennial meetings for all human service providers:    All interested parties in human resource service provision to be invited including non‐profits,  churches, health care, mental health, county and state services.  First meeting, in March, is to  spread knowledge of who is doing what.  Questionnaire to be returned prior to first meeting  will include:    What do you do?  What are your access points?  What are your obstacles/challenges?   What population do you serve?   How accessible are you—how long is the wait to use  your services?     Second meeting will be to identify gaps and overlaps, and brainstorm solutions.  Third meeting  will be to summarize progress made, and focus on what’s next.      Summary:  coordinate all human service activities into pursuing the common goal of reducing  poverty and its related symptoms of homelessness and substance abuse.            Respectfully submitted by Heather Logan, January 31, 2018    The Arlington Police Department can assist you with the following:  Getting ID / EBT / Health Insurance and Medicaid benefits.  Scheduling a chemical dependency assessment (CD)  Scheduling a mental health assessment  Arranging detox and inpatient treatment services  Setting up intensive outpatient (IOP) and sober housing after treatment. We may have attempted to reach you and you were not at your tent or camp. The officer and social worker can assist homeless individuals to get the help they need to get off of the streets and back on their feet. An officer and social worker will provide transportation to all clients engaged in this program. Organization 110 E. Third Street Arlington, WA 98223 360-403-3400 police@arlingtonwa.gov Emergency 911 City of Arlington Police Department COMMUNITY OUTREACH PROGRAM For more information: Contact Officer Thomas at 425-754-2378 by voice or text. Officer Thomas is generally available Monday through Thursday from 8:00 a.m. to 5:00 p.m. If you do not have a phone, you may call 911 from a pay phone and request Community Outreach Officer Thomas. If Officer Thomas is not on duty, you may request a call or contact with a patrol officer. That officer can advise Officer Thomas you want to meet. The Arlington Police Department and the Snohomish County Office of Neighborhoods are working together to assist you. City of Arlington policy for use of Snohomish County First Responder Flex Fund  1.  City of Arlington has designated Arlington Fire Department as the primary distributor of  Snohomish County First Responder Flex Fund.  Arlington Police Department first responders may  access the fund by coordinating with Arlington Fire first responders.  2. Funds may be used to procure goods and/or services directly related to the needs of individuals  or households, which cannot be met through existing categorical services or formal and informal  community mechanisms.  Examples of such purchases may include, but are not limited to,  shelter, food, clothing, medical care, transportation, or other basic needs.  Note, however, that  food is not allowed under City policy for purchase on p‐card.  Fire Administration will provide  $20 Safeway gift cards as needed.  Flex funds may not be paid directly to any individual receiving  assistance.  Funds may not be used to purchase alcohol, tobacco or marijuana products.  3. All funds used require approval of Fire Administration.  4. Purchase card receipts and narrative justifying expenditure are due to Finance within 24 hours  of incident, or as soon as reasonably possible.  Example of narrative supporting expenditure:  “First responders were able to assist a family who was found walking on the street with a  newborn baby after being newly discharged from the hospital after the mom had a c‐section.   The family had nowhere to go and their family network was in another state.  Law enforcement  staff were able to secure a motel for several nights; food, clothing, and diapers, a meal at a  restaurant, and bus fare to reunite with family”.  5.  Finance will submit monthly invoices to Snohomish County for reimbursement of all First  Responder Flex Fund disbursements.    6.  Finance will provide Fire Administration a monthly accounting on remaining fund available and  of any unreimbursed expenditure.  7. Guidelines for use of First Responders Flex Fund:  a.  Priority for Flex Funds will be given to individuals or households that are imminently or  literally homeless, or who are in a situation lacking critical basic needs.  Examples include  seniors in need of emergency care, or an individual fleeing domestic violence.  An example  of inappropriate use of the Flex Fund is to purchase a cup of coffee for an individual with no  other known needs.    b. Flex Funds are only for use when no other local resources are available.  In Arlington, those  resources would be the Arlington Community Resource Center, or when weather conditions  permit, the Emergency Cold Weather Shelter.      North County Human Services Providers  Organization Basics  Organization  name  City of Arlington  Organization  address  238 N. Olympic Ave,  Arlington, WA  98223  Organization  website  www.arlingtonwa.gov  Contact name Heather Logan  Contact phone 425‐238‐4113  Contact email  heatherloganconsulting@gmail.com What human  services does  your  organization  offer?  Embedded social worker  team in development.  Officer  selected.  Interviews for social  worker on 2/13 and 2/14.  What  populations do  you serve?  All  What are your  access points  911 24/7 or call the non‐emergency  line at 425‐407‐3999.  (how do clients  reach you)?  How long is the  wait to access  your services?  Varies depending on  situation.  What are your  obstacles or  challenges?  Securing sustainable public  safety funding as social issues  change.