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Home My WebLink About02-05-18 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Kristin APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle 1. Minutes of the January 16 and January 22, 2018 Council Meetings ATTACHMENT A 2. Accounts Payable 3. Monkey Puzzle, LLC Quit Claim Deed Request ATTACHMENT B 4. Conveyance of Real Property for Bartell Drugs Right‐of‐Way ATTACHMENT C PUBLIC HEARING NEW BUSINESS 1. Resolution Setting a Public Hearing for the Assumption of the ATTACHMENT D Transportation Benefit District (TBD) by the City Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Marilyn Oertle 2. Airport Commission Appointment ATTACHMENT E Staff Presentation: Paul Ellis Council Liaison: Jan Schuette Arlington City Council Meeting Monday, February 5, 2018 at 7:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required. DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert DRAFT Page 1 of 3 Council Chambers 110 East Third St January 16, 2018 Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Joshua Roundy, Sue Weiss, Jesica Stickles, and Marilyn Oertle. Council Members Absent: None. City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Sheri Amundson, Dan Cone, Marc Hayes, Kristin Banfield, Mike McQuoid, Kendahl Beecher, Ken Thomas, Luke Adkins, Mark Wilde, Rory Bolter, Peter Barrett, and City Attorney Steve Peiffle. Also Known to be Present: Family and friends of Officer Mike McQuoid, WDFW Sergeant Jennifer Maurstad, WDFW Officer Carly Peters, Kathy Bullene, Jennifer Egger, Lisa Cisneros, Kathleen Shalan, Cristy Brubaker, Rich Senff, Bill Dettrich, Jessica Ronhaar, Carrie Byrum, Jerrie Inman, Kevin Duncan, Billye Brooks‐ Sebastiani, Doug Buell. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Debora Nelson moved and Councilmember Marilyn Oertle seconded the motion to approve the agenda as presented. The motion passed unanimously. SWEARING IN Deputy Police Chief Dan Cone introduced new (returning) Police Officer Mike McQuoid to Council. City Attorney Steve Peiffle administered the oath and Officer McQuoid’s wife, Amber, performed the badge pinning. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS Mayor Tolbert introduced the incoming boards for the Downtown Arlington Business Association (DABA) and Arlington Smokey Point Chamber of Commerce to Council, staff, and guests. She thanked the boards for their service to the Arlington community. PROCLAMATIONS None. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting January 16, 2018 Page 2 of 3 PUBLIC COMMENT Jerrie Inman, Arlington Library Board, read a letter from the Arlington Library Board encouraging the construction of a new library and requesting Council support to explore the opportunities. Ms. Inman, as Executive Director of the Arlington Community Food Bank, also thanked the City staff and elected officials for their volunteering at the Food Bank during the holidays. She noted that the community provided almost 300 baskets for Thanksgiving meals and almost 400 baskets for Christmas meals. Billye Brooks‐Sebastiani, 123 188th St NW, Arlington, read a letter to the Arlington City Council regarding correspondence from a City Council member on the recent 39th Legislative District Senate Appointment selection process. CONSENT AGENDA Mayor Pro Tem Debora Nelson moved and Councilmember Sue Weiss seconded the motion to approve the Consent Agenda which was unanimously carried: 1. Minutes of the January 2 and 8, 2017 Council meeting. 2. Accounts Payable Approval of EFT Payments and Claims Checks #92688 through #92786 dated December 30, 2017 for $567,232.26, and Approval of EFT Payments and Claims Checks #92790 through #92829 dated January 3, 2018 through January 16, 2018 for $151,085.25, and Approval of EFT Payments and Payroll Checks #29252 through #29262 dated December 1, 2017 through December 31, 2017 for $1,348,445.32. 3. Acceptance of donation of an All‐Terrain Vehicle (ATV) from Cascade Valley Health Foundation 4. Resolution authorizing signing of an Interlocal Agreement (ILA) for cooperative purchasing with PEPPM PUBLIC HEARING None. NEW BUSINESS Request to approve resolution accepting CERB Grant funds and authorizing staff to spend funds ‐ $16,667.00 for grant match Community and Economic Development Director Marc Hayes reviewed the request to approve the resolution to obligate $16,667 in matching funds for the Arlington Marysville Manufacturing Industrial Center sub‐area plan grant received from CERB. The city is required to take formal action to obligate the funds by January 18, 2018. Discussion followed. Councilmember Mike Hopson moved and Councilmember Jan Schuette seconded the motion to approve the proposed resolution authorizing expenditure of funds as match for Community Development Revitalization Board (CERB) grant fund to plan for the development of the Arlington‐Marysville Manufacturing Industrial Center (AMMIC). The motion passed unanimously. Minutes of the City of Arlington City Council Meeting January 16, 2018 Page 3 of 3 Ground Emergency Medical Transport (GEMT) Medicaid reimbursement application and addendum to contract with Systems Design City Administrator Paul Ellis reviewed the application for and addendum to the City’s contract with Systems Design for Ground Emergency Medical Transport (GEMT) Medicare reimbursement program. The (GEMT) program allows Fire Departments to recover a portion of the costs of treating and transporting Medicaid patients. Currently, when a fire department responds and treats a Medicaid patient, the department only recovers a small portion of the actual costs of the response. GEMT is a federally funded, entitled program that has no impact to the local taxpayer or to the state. GEMT in Washington, allows fire departments to use the same programs that public hospitals and public health care clinics have been doing for decades. This program will help offset lost revenue from Medicaid patients, currently supplemented by the local taxpayer, and allow fire departments to enhance their service to the citizens. Discussion followed. Councilmember Jesica Stickles moved and Councilmember Marilyn Oertle seconded the motion to approve the amendment to the Systems Design Agreement and completion of the application to the Health Care Authority (HCA) allowing participation in the GEMT program. The motion passed unanimously. Selection of Mayor Pro Tem Mayor Barb Tolbert reviewed the process to select a Mayor Pro Tem as outlined in the Council Rules of Procedure. Mayor Pro Tem Debora Nelson moved and Councilmember Mike Hopson seconded the motion to select Councilmember Marilyn Oertle to serve as the City’s Mayor Pro Tem for 2018. ADMINISTRATOR & STAFF REPORTS None. MAYOR’S REPORT None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:21 p.m. ______________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third Street January 22, 2018 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Jesica Stickles, Sue Weiss, Joshua Roundy and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Marc Hayes, Jim Kelly, James Trefry, Jonathan Ventura, Dave Ryan, Dave Kraski, Kristin Garcia, Kristin Banfield, Sarah Lopez, Jay Downing, Nova Heaton, and City Attorney Steve Peiffle. Also Known to be Present: Ralph Krusey, Executive Director, Snohomish County Emergency Radio System (SERS), Craig Boyd, Technical Supervisor, Snohomish County Emergency Radio System (SERS), Gregory Minaker, and Doug Buell. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Jesica Stickles seconded the motion, which passed with a unanimous vote. Introduction of Special Guests and Presentations With the use of a PowerPoint presentation, SERS Executive Director Ralph Krusey and Craig Boyd, SERS Technical Supervisor shared information regarding the need for an upgrade to the County’s emergency radio system used by Police and Fire to communicate with each other and with dispatch. Discussion followed. WORKSHOP ITEMS – NO ACTION WAS TAKEN Monkey Puzzle, LLC Quit Claim Deed Request City Attorney Steve Peiffle reviewed the house keeping request to execute a quit claim deed to certain real property located west of Terrace Park to Monkey Puzzle, LLC. The request is to clear title to property owned by Monkey Puzzle, LLC. The area in the request should have been included in a 2009 court case in which the City acknowledged it did not have a legal interest in the property. Discussion followed. This item will be placed on the Consent Agenda for approval at the next Council meeting. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop January 22, 2018 Page 2 of 3 Presentation on 67th Avenue Median Replanting With the use of a PowerPoint presentation, Maintenance and Operations Manager Jay Downing and Development Services Manager Nova Heaton shared the plans for replanting the landscaping in the 67th Avenue NE medians. Discussion followed. Conveyance of Real Property for Bartell Drugs Right‐of‐Way Community and Economic Development Director Marc Hayes reviewed the request to accept the conveyance of real property from Bartell Drugs to the City to widen and improve 204th St NE. Discussion followed. This item will be placed on the Consent Agenda for approval at the next Council meeting. Ordinance and Resolution assuming the Transportation Benefit District City Administrator Paul Ellis reviewed the ordinance and resolution to assume the rights, powers, functions, and obligations of the TBD. If the ordinance is approved the TBD would be assumed effective January 1, 2018. The TBD is currently functioning as its own separate entity which requires a separate financial report, budget document, claims approval process, separate audit, and separate tracking of all TBD actions. Having the city assume the TBD, it will streamline all these processes into the city’s regular course of business. The way the TBD is accounted for and the use of funds will not change. The TBD revenues and expenditures will be accounted for in a separate fund and revenues will still be used for pavement preservation projects in accordance with the work plan that was established when the TBD was created. Discussion followed. This item will be placed on the next Council meeting. Formal action will be requested at the conclusion of the public hearing on February 20. Airport Commission Appointment Airport Director Dave Ryan reviewed the process for selection of a new Airport Commissioner to replace William Jensen, who passed away suddenly in August. The Airport Commissioner Selection Committee interviewed four candidates for the open position. One of those interviewees lives just outside the city limits and was disqualified. The committee recommends Chris Raezer to fill the vacant position on the Airport Commission. Discussion followed. This item will be placed on the agenda for approval at the next Council meeting. PUBLIC COMMENT None. MAYOR REPORT Mayor Tolbert mentioned to Council that she would be traveling to Olympia this week to engage with the Washington State Legislature on a number of matters. She is bringing with our request for capital funding for the Innovation Center as part of the supplemental Capital Budget. Mayor Tolbert also noted that the list of Council Liaisons for 2018 would be provided to Council later this week. COUNCILMEMBER REPORTS Councilmembers Stickles, Oertle, Hopson, and Schuette gave brief reports, while Councilmembers Weiss and Roundy had nothing further to report this evening. Minutes of the City of Arlington City Council Workshop January 22, 2018 Page 3 of 3 EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:27 p.m. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment B COUNCIL MEETING DATE: February 5, 2018 SUBJECT: Monkey Puzzle, LLC Quit Claim Deed Request ATTACHMENTS: Memo from City Attorney DEPARTMENT OF ORIGIN Legal; City Attorney Steve Peiffle – 360‐435‐2168 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: The City has been asked to sign a quit claim deed to certain real property located west of Terrace Park to Monkey Puzzle, LLC. HISTORY: See attached memo. The request is to clear title to property owned by Monkey Puzzle, LLC by signing a quit claim deed. The area in the request should have been included in a 2009 court case in which the City acknowledged it did not have a legal interest in the property. ALTERNATIVES: Remand to staff for additional information. RECOMMENDED MOTION: I move to authorize the Mayor to sign the quit claim deed and any additional documents needed to release the City’s interest in the property, subject to final review and approval by the City Attorney. City of Arlington Council Agenda Bill Item: CA #4 Attachment C COUNCIL MEETING DATE: February 5, 2018 SUBJECT: Conveyance of real property for right of way purposes ATTACHMENTS: Legal Description including exhibit map with area highlighted depicting the proposed deeded property from RPI Arlington, LLC (Bartell Drug Store). DEPARTMENT OF ORIGIN Community and Economic Development; Marc Hayes – 360‐403‐3457 EXPENDITURES REQUESTED: ‐0‐ BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Conveyance of a strip of real property on 204th Street NE described in Exhibit A for the purpose of widening and improving the existing roadway. HISTORY: Conveyance of property for right of way purposes related to new development is typically dedicated through the land use process, pursuant to 20.56.170 AMC. ALTERNATIVES None RECOMMENDED MOTION: I move to approve the dedication of the described real properties as right of way for the purposes of roadway widening. Exh ib it A204th ROW Dedication±City of Arlington Date: File: Cartographer: Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express orimplied, including but not lim ited to warranties of suitability for a particular purpose or use. Mapdata are compiled from a variety of sources which may contain errors and users who rely upon theinformation do so at their own risk. Users agree to indem nify, defend, and hold harmless the City ofArlington for any and all liability of any nature arising out of or resulting from the lack of accuracy orcorrectness of the data, or the use of the data presented in the maps. Scale:204thAveNE_ROW8.5x11portrait_18 1/1 6/2018 akc 1 inch = 7 0 feetLegend Row Dedication B ar tell 's ( In-C o nstr uc tio n ) 204TH ST NE SR 9 ROW D edication RIGHT-OF-WAY DEDICATION – EXHIBIT A RIGHT-OF-WAY DEDICATION AREA A PORTION OF TRACT C, CITY OF ARLINGTON BOUNDARY LINE ADJUSTMENT 2013-58; RECORDED UNDER AUDITOR'S FILE NO. 201402215006, AND AS REVISED BY AFFIDAVIT OF CORRECTION RECORDED UNDER AUDITOR’S FILE NUMBERS 201404150636 AND 201411050281, RECORDS OF SNOHOMISH COUNTY, WASHINGTON, BEING A PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 11, TOWNSHIP 31 NORTH, RANGE 5 EAST, W.M., IN SNOHOMISH COUNTY, WASHINGTON; SAID PORTION BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: THE AREA TO THE SOUTH OF THE FOLLOWING DESCRIBED BOUNDARY LINE; COMMENCING AT THE SOUTH CORNER OF SECTION 11, TOWNSHIP 31 NORTH, RANGE 5 EAST, W.M., THENCE S 89°06’06” W FOR A DISTANCE OF 153.49 FEET; THENCE N 00°53’54” W FOR A DISTANCE OF 30.00 FEET TO THE NORTH RIGHT-OF-WAY OF 204TH STREET NORTHEAST PER AUDITOR’S FILE NUMBER 9406200675, RECORDS OF SNOHOMISH COUNTY, STATE OF WASHINGTON AND TO THE SOUTHWEST CORNER OF TRACT C; THENCE CONTINUING ALONG THE LINE BEARING N 00°53’54” W FOR A DISTANCE OF 8.50 FEET ALONG THE WESTERN BOUNDARY OF TRACT C TO THE TRUE POINT OF BEGINNING; THENCE N 89°06’06” E FOR A DISTANCE OF 208.03 FEET TO THE TERMINUS OF SAID BOUNDARY LINE; SITUATE IN THE CITY OF ARLINGTON, COUNTY OF SNOHOMISH, STATE OF WASHINGTON. AREA TO BE DEDICATED TOTALS APPROXIMATELY 1,381 SQUARE FEET. City of Arlington Council Agenda Bill Item: NB #1 Attachment D COUNCIL MEETING DATE: February 5, 2018 SUBJECT: Resolution Setting a Public Hearing for the Assumption of the Transportation Benefit District (TBD) by the City ATTACHMENTS: Resolution setting the public hearing regarding assumption of the TBD DEPARTMENT OF ORIGIN Administration; Paul Ellis – City Administrator 360‐403‐4603 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: RCW Chapter 36.74 authorizes any city with a transportation benefit district (TBD) to assume the rights, powers, functions and obligations of the TBD by adoption of an ordinance. The city must also hold a public hearing to allow for public comment regarding the assumption of the TBD by the city. HISTORY: In 2013, the Arlington City Council adopted Ordinance 2013‐005 establishing a transportation benefit district for the purpose of funding pavement preservation. ALTERNATIVES: Do not set the public hearing. This action will prevent the assumption the transportation benefit district into city operations. RECOMMENDED MOTION: I move to approve the proposed resolution setting a public hearing regarding the City's intended assumption of the Arlington Transportation Benefit District retroactive to January 1, 2018, pursuant to the authority of RCW 36.74.010. 1 RESOLUTION 2018‐XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON, SETTING A PUBLIC HEARING REGARDING THE CITY'S INTENDED ASSUMPTION OF THE ARLINGTON TRANSPORTATION BENEFIT DISTRICT RETROACTIVE TO JANUARY 1, 2018, PURSUANT TO THE AUTHORITY OF RCW 36.74.010 WHEREAS, Chapter 36.73 of the Revised Code of Washington (RCW) provides for the establishment of Transportation Benefit Districts (TBD) arid the levying of additional revenue sources for transportation improvements within the district; and WHEREAS, the State adopted RCW 36.74.010, which authorizes a city or county that has established a TBD with the same boundaries as the city or county to absorb the TBD and assume all of the TBD's "rights, powers, functions, and obligations," with the result that the TBD would cease to exist as a separate municipal entity; and WHEREAS, the City of Arlington adopted Ordinance 2013‐005 on or about April 1, 2013 creating Arlington Municipal Code Chapter 3.94, entitled "ARLINGTON TRANSPORTATION BENEFIT DISTRICT"; forming the Arlington Transportation Benefit District entirely within the geographical boundaries comprised of the corporate city limits of the City of Arlington Washington; and WHEREAS, the City Council intends to consider the assumption of the Arlington Transportation Benefit District coexistent with its boundaries and to exercise all rights, powers, functions and obligations of the Arlington Transportation Benefit District pursuant to RCW Chapter 36.74, retroactive to January 1, 2018; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON AS FOLLOWS: Section 1. Intent. Pursuant to RCW 36.74.020, it is the intention of the Arlington City Council to conduct a public hearing concerning the assumption of the Arlington Transportation Benefit District and to exercise all rights, powers, functions and obligations of the Arlington TBD pursuant to RCW Chapter 36.74, retroactive to January 1, 2018. Section 2. Hearing. Pursuant to RCW 36.74.020, a public hearing is hereby set for February 20, 2018 to consider the assumption of the Arlington Transportation Benefit District coexistent with its boundaries and to exercise all rights, powers, functions and obligations of the Arlington Transportation Benefit District pursuant to RCW Chapter 36.74, effective as of January 1, 2018. 2 Said public hearing shall be held in the Council chambers located at 110 E. Third Street, Arlington, WA 98223 at 7:00 P.M. or as soon thereafter as this matter may be heard. All persons interested may appear and be heard. Section 3. Publication. Pursuant to RCW 36.74.020, this Resolution of intention shall be published at least two times during the two weeks preceding the scheduled hearing in the newspaper or newspapers of daily general circulation printed or published in the City in which the Arlington Transportation Benefit District is located. PASSED by the City Council and APPROVED by the Mayor this 5th day of February, 2018. CITY OF ARLINGTON _____________________________ Barbara Tolbert, Mayor ATTEST: By: ___________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: By: ___________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: NB #2 Attachment E COUNCIL MEETING DATE: February 5, 2018 SUBJECT: Airport Commission Appointment ATTACHMENTS: Redacted application of Chris Raezer DEPARTMENT OF ORIGIN Airport; Dave Ryan – 360‐403‐3474 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The Airport Commissioner Selection Committee interviewed four candidates for the open position on the Airport Commission. One of those interviewees lived just outside the city limits and was disqualified. Each candidate was asked the same series of questions by the panel. After discussion of the candidates’ experience and qualifications, it was clear that former City Council member Chris Raezer had the most experience and was the best choice for the position. HISTORY: A position on the Airport Commission became vacant in August 2017, when Commissioner William Jensen passed away suddenly. ALTERNATIVES: Remand to staff for further information. RECOMMENDED MOTION: I move to appoint Chris Raezer to fill the vacant position on the Airport Commission.” Chris Raezer ✔ .January 7, 2018 (Attach page for additional space) I care a great deal about the future of the Arlington Airport. It is the premier General Aviation airport in the Northwest and an economic engine for Arlington. I believe my aviation knowledge as a licensed private pilot and experience gained serving 12 years on the Arlington City Council will help me be an effective Airport Commissioner. Lodging Tax applicants must attach a letter of support from the organization they are representing.