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Home My WebLink About10-16-17 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Kristin APPROVAL OF THE AGENDA Mayor Pro Tem Debora Nelson INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Newly‐appointed State Representative Carolyn Eslick Mayor Barb Tolbert Mayor’s Volunteer Award – Vikki McMurray Heather Logan PROCLAMATIONS Friends of the Libraries Week ATTACHMENT A Marilyn Oertle PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Debora Nelson 1. Minutes of the October 2 and October 9, 2017 Council Meetings ATTACHMENT B 2. Accounts Payable 3. Youth Council Appointments ATTACHMENT C 4. Right of Way Acquisition – 188th St NE (Grooms) ATTACHMENT D 5. Amendment #1 to Interlocal Agreement regarding In‐Service ATTACHMENT E Training Sessions for Police 6. Washington State Department of Transportation (WSDOT) ATTACHMENT F Right of Way Procedure Amendment PUBLIC HEARING NEW BUSINESS Arlington City Council Meeting Monday, October 16, 2017 at 7:00 p.m. City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required. 1. Water Treatment Plant Pump #3 Replacement ATTACHMENT G Staff Presentation: Jim Kelly Council Liaison: Mayor Pro Tem Debora Nelson 2. Arlington Valley Road Design Contract Amendment ATTACHMENT H Staff Presentation: Jim Kelly Council Liaison: Mayor Pro Tem Debora Nelson 3. 2017 Update to the Transportation 2035 Plan ATTACHMENT I Staff Presentation: Jim Kelly Council Liaison: Mayor Pro Tem Debora Nelson 4. Dedication of 74th Avenue to City of Arlington ATTACHMENT J Staff Presentation: Jim Kelly/Steve Peiffle Council Liaison: Mayor Pro Tem Debora Nelson DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert To open all attachments, click here Proclamation Friends of Libraries Week WHEREAS, Friends of the Arlington Library raise money that enables our library to move from good to great -- providing the resources for additional programming, much needed equipment, support for children’s summer reading, and special events throughout the year; and WHEREAS, the work of the Friends highlights on an on-going basis the fact that our library is the cornerstone of the community providing opportunities for all to engage in the joy of life-long learning and connect with the thoughts and ideas of others from ages past to the present; and WHEREAS, the Friends understand the critical importance of well funded libraries and advocate to ensure that our library gets the resources it needs to provide a wide variety of services to all ages including access to print and electronic materials, along with expert assistance in research, readers’ advisory, and children’s services; and WHEREAS, the Friends’ gift of their time and commitment to the library sets an example for all in how volunteerism leads to positive civic engagement and the betterment of our community. NOW THEREFORE, I Barbara Tolbert, Mayor of Arlington, do hereby proclaim October 15-21, 2017, as FRIENDS OF LIBRARIES WEEK in Arlington, Washington and urges everyone to join the Friends of the Library and thank them for all they do to make our library and community so much better. _________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third St October 2, 2017 Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Jesica Stickles, Sue Weiss, and Marilyn Oertle. Council Members Absent: City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Heather Logan, Kristin Banfield, Kristin Garcia, Jonathan Ventura, Jim Kelly, Dave Ryan, and City Attorney Steve Peiffle. Also Known to be Present: Craig Christianson, Ray Liaw, Josh Roundy, Kevin Duncan. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Debora Nelson moved and Councilmember Raezer seconded the motion to approve the agenda with the placement of Consent Agenda items 3 and 4 on to New Business, which passed with a unanimous vote. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS Councilmember Jesica Stickles read the proclamation declaring October 8‐14, 2017 as Fire Prevention Week in the City of Arlington. PUBLIC COMMENT None. CONSENT AGENDA Mayor Pro Tem Debora Nelson moved and Councilmember Chris Raezer seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: 1. Minutes of the September 18 and 25, 2017 Council meetings 2. Accounts Payable: approval of EFT Payments and Claims Checks #91868 through #91996 dated September 19, 2017 through October 2, 2017 for $271,118.34. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting October 2, 2017 Page 2 of 3 3. Street Closures for special events 4. Authority to apply for tourism grant 5. Approve LTAC appointment PUBLIC HEARING None. NEW BUSINESS Ordinance adopting 2017 Amendment to the Comprehensive Water System Plan City Attorney Steve Peiffle noted that the ordinance presented to the Council requires some additional language to be added and requested that the motion be amended to allow the Mayor to sign the ordinance once it is in a form acceptable to the City Attorney. Mayor Pro Tem Debora Nelson moved and Councilmember Sue Weiss seconded the motion to adopt the proposed ordinance making certain findings and adopting by reference amendments to the Comprehensive Water System Plan for the City of Arlington, subject to revision and final approval by the City Attorney. The motion passed unanimously. Ordinance adopting 2017 Amendment to the Comprehensive Wastewater System Plan City Attorney Steve Peiffle noted that the ordinance presented to the Council requires some additional language to be added and requested that the motion be amended to allow the Mayor to sign the ordinance once it is in a form acceptable to the City Attorney. Mayor Pro Tem Debora Nelson moved and Councilmember Sue Weiss seconded the motion to adopt the proposed ordinance making certain findings and adopting by reference amendments to the Comprehensive Wastewater System Plan for the City of Arlington, subject to revision and final approval by the City Attorney. The motion passed unanimously. Acquisition of Asset Management Software Public Works Director Jim Kelly discussed the acquisition of new asset management software from Novotx, LLC to replace the existing system that is no longer capable of handling the City’s asset management and data processing needs. Discussion followed. Mayor Pro Tem Debora Nelson moved and Councilmember Raezer seconded the motion to authorize the Mayor to sign the contract with Novotx, LLC to acquire new asset management software, pending final approval by the City Attorney. The motion passed unanimously. Resolution to surplus airport property Airport Director Dave Ryan presented the proposed resolution to authorize the airport to surplus Hangar 57B and the building located at 19319 63rd Ave NE. The Airport Commission agrees with the request to surplus the two buildings. It was noted that this is the first step in a long process to surplus and sell the buildings. Discussion followed. Councilmember Jan Schuette moved and Councilmember Chris Raezer seconded the motion to amend the proposed resolution to state that the buildings should be sold using a request for proposal (RFP) process and approve the amended resolution declaring certain airport property as surplus. The motion passed unanimously. Council requested that the Airport Commission present the final RFP prior to issuance to the Council at an upcoming Council Workshop. Minutes of the City of Arlington City Council Meeting October 2, 2017 Page 3 of 3 ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis announced that the City’s has hired its first full‐time Human Resources Director, James Trefry. He will start with the City on Monday, October 9, 2017. MAYOR’S REPORT None. EXECUTIVE SESSION City Attorney Steve Peiffle announced an Executive Session to discuss matters of pending or potential litigation [RCW 42.30.110(1)(i)], estimating to take 15 minutes and that Council may take action following the Executive Session. Council recessed to Executive Session at 7:28 p.m. At 7:43 p.m., the Council reconvened the meeting. Mayor Pro Tem Debora Nelson moved and Councilmember Chris Raezer seconded the motion to authorize the city attorney to negotiate a settlement of the permit claim by Timothy Herdt under terms acceptable to the city attorney and the City’s insurance risk pool, with maximum outlay by the City in a sum not to exceed $6,000, and authorize the mayor to sign any necessary documents. The motion passed unanimously. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:44 p.m. ______________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third Street October 9, 2017 Councilmembers Present: Mike Hopson, Debora Nelson, Chris Raezer, Sue Weiss, Jesica Stickles, and Marilyn Oertle. Council Members Absent: Jan Schuette Staff Present: Mayor Barbara Tolbert, Paul Ellis, Heather Logan, James Trefry, Jonathan Ventura, Jim Kelly, Marc Hayes, Kristin Banfield, Kris Wallace, and City Attorney Steve Peiffle. Also Known to be Present: Craig Christianson, Lindsay Dunn Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. Mayor Pro Tem Debora Nelson moved to approve the agenda. Councilmember Chris Raezer seconded the motion, which passed with a unanimous vote. Introduction of Special Guests and Presentations City Administrator Paul Ellis welcomed new Human Resources Director James Trefry to the City of Arlington. Mr. Trefry briefly introduced himself to the City Council. WORKSHOP ITEMS – NO ACTION WAS TAKEN Youth Council Appointments Administrative Services Director Heather Logan introduced the six candidates for the Arlington Youth Council and requested their appointments be confirmed at the October 16, 2017 meeting. Council requested the appointments of Alec Villa, Cole Cramer, Olivia Walker, Grace Williams, Aryana Ahlen, and Victoria Wilde be placed on the Consent Agenda at the October 16, 2017 meeting. If the candidates are in attendance, the item will be moved to New Business to recognize them for their service. Right of Way Acquisition – 188th Street NE (Grooms) Interim Community and Economic Development Director Marc Hayes reviewed the conveyance of a strip of real property on 188th Street NE to the City pursuant to the City’s short plat requirements contained in the Land Use Code. Discussion followed. Council requested the right of way conveyance for 188th Street NE from Terry Grooms (Stack Designs) be placed on the Consent Agenda at the October 16, 2017 meeting. Amendment #1 to Interlocal Agreement for In‐Service Training Sessions Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop October 9, 2017 Page 2 of 3 Police Chief Jonathan Ventura reviewed the amendment to the Interlocal for In‐Service Training Sessions to allow the Stillaguamish Tribal Police Department to be added to the agreement Discussion followed. Council requested the Amendment to the Interlocal for In‐ Service Training Sessions be placed on the Consent Agenda at the October 16, 2017 meeting. Change Order for 2017 Water Treatment Plant (WTP) High Service Pump Replacement Project Public Works Director Jim Kelly reviewed the proposed change order to allow for the acceleration of the replacement schedule for the Water Treatment Plant (WTP) high service pumps. The City of Arlington owns and operates a 2.5 MGD WTP with three Peerless Vertical Turbine high service pumps each driven by a 100Hp vertical hollow‐shaft motor. These pumps are critical to the WTP operation as they are the primary pumps pumping potable water into the distribution system; these pumps are also close to being 20 years old. In 2016 the City began a program to replace these pumps; in 2016 high service pump #1 was replaced and this year (2017) we publicly bid to replace high service pump #3. Staff is requesting authorization to replace pump #2 this year (2017) instead of in 2018 using the bid we received. The vendor has agreed to honor the bid price for a second pump. The 2017 WTP High Service Pump Replacement Project was publically advertised for bid using the MRSC Small Works Roster. Pump Tech, Inc. was the sole bid received with a bid of $54,031.78. Purchasing an additional pump via a change order is allowed per city purchasing policy, council approval is needed because of the dollar amount. Funds are available in the 2017 water capital budget without an amendment. Discussion followed. Council requested the change order for the Water Treatment Plant High Service Pump Replacement project be placed on New Business at the October 16, 2017 meeting. Arlington Valley Road Design Contract Amendment Public Works Director Jim Kelly reviewed the proposed supplement to the Arlington Valley Road Design Contract with Reid Middleton for additional engineering and design services. The supplement is for additional engineering design associated with the revised alignment of the roadway. Mr. Kelly answered Council questions on the Arlington Valley Road project. Council requested the contract supplement be placed on New Business at the October 16, 2017 meeting. 2016 Update to the Transportation 2035 Plan Public Works Director Jim Kelly reviewed the 2016 amendment to the Transportation 2035 Comprehensive Plan as recommended by the Arlington Planning Commission. Discussion followed. Council requested the ordinance adopting the 2016 amendment to the Transportation 2035 Comprehensive Plan be placed on New Business at the October 16, 2017 meeting. Amendment to WSDOT Right of Way Procedures Public Works Director Jim Kelly discussed the proposed revision to add City Attorney Steve Peiffle to the WSDOT Right of Way acquisition procedures and policies as a Right of Way Minutes of the City of Arlington City Council Workshop October 9, 2017 Page 3 of 3 procurement qualified consultant. Discussion followed. Council requested the amendment be placed on the Consent Agenda at the October 16, 2017 meeting. 74th Avenue NE Dedication Public Works Director Jim Kelly and City Attorney Steve Peiffle reviewed the dedication of 74th Avenue NE access road to the City as stipulated in the recently approved right of way agreement with Mr. Vern Rengen. A section of 74th Avenue NE was created by a Boundary Line Adjustment in 1996. This road was identified as a private access and utility easement that was to be dedicated in the future to the City of Arlington. Vern Rengen, identified as the property owner, is dedicating this road section to the City of Arlington so that it can be incorporated into the Arlington Valley Road project. Discussion followed. Council requested the dedication be placed on New Business at the October 16, 2017 meeting. Miscellaneous Council Items Mayor Tolbert announced that we are working with Snohomish County and Economic Alliance Snohomish County to promote the Arlington‐Marysville Manufacturing Industrial Center as a future home of Amazon’s HQ2. She requested that a letter from the Council be prepared for all Councilmembers to sign. City Administrator Paul Ellis announced that John Swizer has requested to remain on the Airport Commission. Mayor Pro Tem Debora Nelson noted that she had a ride‐a‐long with Sergeant Bolter and Officer Ingram last week. She was impressed at the level of community engagement that our officers have. Public Comment Lindsay Dunn, 735 Highland Drive, expressed his love for his new hometown, Arlington. He mentioned that there were a number of abandoned vehicles in the Highland Drive area that he has reported recently. Executive Session City Attorney Steve Peiffle announced an Executive Session to discuss matters of pending or potential litigation [RCW 42.30.110(1)(i)], estimating to take 15 minutes and that Council will not take action following the Executive Session. Council recessed to Executive Session at 7:28 p.m. At 7:42 p.m., the Council reconvened the meeting. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:43 p.m. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment C COUNCIL MEETING DATE: October 16, 2017 SUBJECT: Arlington Youth Council Appointments ATTACHMENTS: Redacted applications DEPARTMENT OF ORIGIN Administration; Sarah Lopez EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The City received applications from Alec Villa, Cole Cramer, and Olivia Walker, who served on the 2016‐2017 Youth Council. We also received applications from Grace Williams, Aryana Ahlen, and Victoria Wilde. Staff recommends appointing all applicants to the 2017‐2018 Youth Council. HISTORY: Youth in grades 8‐12 who reside in the Arlington School District or have an Arlington address are eligible to apply to the Arlington Youth Council. The Youth Council was created in 2016 as a strategy for community revitalization and to give the youth a voice in city government. ALTERNATIVES: Reject applicants. RECOMMENDED MOTION: I move to confirm the appointments of Alec Villa, Cole Cramer, Olivia Walker, Grace Williams, Aryana Ahlen, and Victoria Wilde to the 2017‐2018 Youth Council. August 29 2017 Aryana Ahlen Arlington 10th grade Arlington HIgh School Yvonne Ito 2017-2018 August 29-2017 X I have becom e an advocate interested in the rights for pets. I have taken an interest in politics because of all the instability in our current situation. I also help my mom gather donations to give to children and families who are less fotunate I want to become an advocate for the right of the impoverished and Indigenous peoples. I am enrolled Alaskan Native ( Tlingit Haida). I believe that this will begin my journey in advocating for people and for my city. I have lived in Arlington since I was a young child. I love living in Arlington. I have been attending Arlington schools since I was kindergarten and now I am going in the sixth grade. This is my home and I want to do what I can to make Arlington a great place for all people no matter what their race or ethnicity is. My mom is a social worker and m y dad is a person who helps other fam ilies. My entire fam ily lives in Arlington so this is my hoe and i would like the opportunity to represent. Thank you for your consideration May 26, 2017 Cole Cramer Arlington 9 Arlington High School Krissa Cramer 2017-2018 May 26, 2017 krissa Cram er I was part of the Arlington Youth council for 2016/2017. Being a part of the youth council was great. I enjoyed working with the other students from different schools and grades. I enjoyed meeting youth from the Darrington comm unity. The projects we started, planned and finished were great accomplishments for our council. For my 8th grade year at Haller Middle school, I enjoyed the Leadership class. I loved organizing and being involved with so many different events. I look forward to continuing with m y leadership skills into High S chool. I also love sports. I play on a select baseball team , and plan to play football, basketball and baseball at Arlington High S chool. On m y off time, I try to snowboard up at S tevens Pass. I feel like we just got going with the Youth Council. I would like to spend another year working on improving m y com munity, meeting new people and organizing projects and events. I like the feel of the small town community. I also like the im provements we are making. For example, being a part of the Teen Center opening was am azing. Getting involved and showing my friends what we helped to accom plish was a lot of fun and I am proud of the things we did and plan to do. Thank you for considering m e for another year in the Youth Council. I think there are still m any things we can and need to do. After spending the first year in the council, I feel even more comfortable and confident in what we can accomplish in our awesome com munity! 06/14/17 Grace Williams Arlington 10 Arlington High School Andrea Williams 2017-2018 06/14/17 Yes I am involved with the school through the band program. I play saxophone and I am always at all of the games, supporting the school and playing my instrument. I also volunteer at the elementary school 1-2 times a week usually. I spend a lot of my tim e doing homework or practice for band or looking for leadership opportunitys. I also search for the opportunity to help others. I would love to be on the Arlington Youth Council because I love to help the school and to help others and I really think I could have a voice with the students. I also want to improve our comm unity one decision at a time while also gaining som e leadership experience. What I love about our town is the fact that we are tight com munity and we are all able to support and help one another and in times of trial, we all come together. I love that it is diverse and most people are open to others opinions, even if they don't agree with each other. June 27, 2017 Olivia Walker Arlington 9th Arlington High School Voni Walker 2017-2018 6/27/17 X I participate m ainly in running events during school including Track and Field and Cross Country. Outside of school I am involved in Cheer and Com petitive Cheer. I spend about 1 hour a day running and then I have three two-hour cheer practices a week. I am currently a m em ber of the Arlington Youth Council and that is one meeting twice a month and then I attend comm unity events. My hobbies include reading and baking. I had an amazing experience last year serving on the council. I wish to have this opportunity once again and to becom e a stronger leader for our group and our city. I like the Centennial Trail that runs through town. It is a great place to get exercise and to m eet up with friends. I also enjoy the downtown area and how friendly it is for our youth. The town is full of local coffee stands that are warm and inviting. Our m ayor (Hi Ms. Tolbert!) is really nice and likes kids. Last year I served as the AS B Vice President at Post Middle S chool. This was an experience that helped m e develop my leadership skills and my public speaking skills. I would like to continue to serve my schools in the future. 6-30-17 Victoria Wilde Arlington, WA 98223 9 Arlington High School Mark Wilde 2017-2018 6-30-17 ✓ In leadership I spent at least 5 hours a week, outside of school com ing up with ideas about how to improve the middle school experience for post. I managed the boys junior varsity basketball team every morning 6am to 7:30am and going to every game to provide support. I played basketball and ran track and field for two years. Was varsity my second year and placed every year in track finals. Practice everyday from 2:40 - 4:30. I received an Am erican citizenship award and a superior rating from the MPMEA band festival this year. I volunteered for 12 hours at the Marysville post office for the letter carriers food drive. Counted food loaded boxes and loaded the truck for the food to go to the food bank. I assist booster clubs with selling concessions at football games every Friday in season for about 4 hours for the last three years. I help out the Quilceda Battalion NJROTC drill teams as an assistant team m anager. Competition every few S aturdays from Decem ber to March. I have my black belt in Taekwondo. That took 5 years with moving to Washington in the middle. It takes the average person 3 years but I am anything but average. I love to go fishing, camping, run 5k races, and play my flute. I do this all with the support from the fam ily. To learn about how our city runs. I want to improve the comm unity vibes. I want to learn with other people who are passionate about improvem ent. I want to consider adding more fitness fun into the summ er to focus on health and wellness of our comm unity and doing so together. I like how you will get a greeting from anyone you m eet. The old rustic vibe makes the city feel like a home There are fun community events The way people come together in time of need. I come from a military family focused on com munity service. With a mo mas a teacher in Marysville and a retired Navy chief and a dad as a reserves Navy Master Chief and a Arlington police officer dedicated to service it is my turn to take on responsibility. City of Arlington Council Agenda Bill Item: CA #4 Attachment D COUNCIL MEETING DATE: October 16, 2017 SUBJECT: Conveyance of real property for right of way purposes ATTACHMENTS: Legal description including exhibit map with area highlighted depicting the proposed deeded property from Terry Grooms, Stack Design. DEPARTMENT OF ORIGIN Community and Economic Development; Marc Hayes, 360‐403‐3457 EXPENDITURES REQUESTED: ‐0‐ BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Conveyance of a strip of real property on 188th Street NE described in Exhibit A for the purpose of widening and improving the existing roadway. HISTORY: Conveyance of property for right of way purposes related to new development is typically dedicated through the land use process, pursuant to 20.56.170 AMC. ALTERNATIVES None RECOMMENDED MOTION: I move to approve the dedication of the described real properties as right of way for the purposes of roadway widening. EXHIBIT AEXHIBIT AEXHIBIT AEXHIBIT A RIGHT OF WAY RIGHT OF WAY RIGHT OF WAY RIGHT OF WAY DEDEDEDEEEEEDDDD THE SOUTH 10.00 FEET OF THE FOLLOWING DESCRIBED PARCEL; THAT PORTION OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 17, TOWNSHIP 31 NORTH, RANGE 5 EAST, W.M., IN SNOHOMISH COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: COMMENCINGCOMMENCINGCOMMENCINGCOMMENCING AT THE SOUTHEAST CORNER OF SAID SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER; THENCETHENCETHENCETHENCE NORTH 00°04'51" WEST 20 FEET ALONG THE EAST LINE OF SAID SOUTHWEST QUARTER OF SOUTHEAST QUARTER TO THE NORTH BOUNDARY LINE OF A COUNTY ROAD (188TH ST. N.E.); THENCETHENCETHENCETHENCE SOUTH 89°52'21" WEST 165.36 FEET ALONG THE NORTH BOUNDARY OF SAID COUNTY ROAD TO THE TRUE POINT OF BEGINNING; THENCETHENCETHENCETHENCE NORTH 00°05'07" EAST 270 FEET; THENCETHENCETHENCETHENCE SOUTH 89°52'21" WEST 165.39 FEET; THENCETHENCETHENCETHENCE SOUTH 00°04'45" WEST 270 FEET; THENCETHENCETHENCETHENCE NORTH 89°52'21" EAST 165.36 FEET TO THE TRUE POINT OF BEGINNING. SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied,including but not limited to warranties of suitability for a particular purpose or use. Map data are compiledfrom a variety of sources which may contain errors and users who rely upon the information do so at theirown risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for any and all liability ofany nature arising out of or resulting from the lack of accuracy or correctness of the data, or the use of thedata presented in the maps. 188TH ST NE 31051700403300 31051700403400 31052000101600 Proposed ROW Dedicationon 188 th St±City of Arlington Date: File: Cartographer: Scale:188thStROW_8.5x11_17 8/14/2017 kdh 1 inch = 42 feet Legend Proposed dedication Assessor parcels Proposed 10' dedication for right of wayon Groom's Short Plat Aerial flown in 2015 City of Arlington Council Agenda Bill Item: CA #5 Attachment E COUNCIL MEETING DATE: October 16, 2017 SUBJECT: Amendment #1 to Interlocal Agreement for In‐Service Training Sessions ATTACHMENTS: Amendment #1 to Interlocal Agreement for In‐Service Training Sessions DEPARTMENT OF ORIGIN Police; Jonathan Ventura, 360‐403‐3457 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The City of Arlington and 11 other agencies partner to provide regular in‐service training sessions on various law enforcement topics throughout the year to all police officers. The City of Everett is the host agency for the training. The annual training, referred to as Police Skills Refresher, is aligned with state requirements for annual training for all officers. The proposed amendment to the agreement will allow the Stillaguamish Tribal Police Department to be added as a party to the agreement. HISTORY: The City of Arlington has participated in the Snohomish County Regional Training Group for over 15 years. The most recent Interlocal Agreement was approved in October 2015. ALTERNATIVES: Take no action RECOMMENDED MOTION: I move to approve Amendment #1 to the Interlocal Agreement regarding In‐Service Training Sessions and authorize the Mayor to sign it. City of Arlington Council Agenda Bill Item: CA #6 Attachment F COUNCIL MEETING DATE: October 16, 2017 SUBJECT: Amendment to WSDOT ROW Procedures ATTACHMENTS: WSDOT ROW Procedures (DRAFT) DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Council is being asked to approve an amendment to the existing WSDOT Right‐of‐Way (ROW) procedures and policies in order to list City Attorney Steve Peiffle as authorized staff for procurement. HISTORY: The City often has need for procuring additional ROW as a part of capital projects. When a portion of city projects are funded in part by a WSDOT Federal grant, there are specific ROW acquisition and procurement procedures and policies the City must adopt and follow. The City adopted the required WSDOT policies in 2016, however an amendment is needed to add City Attorney Steve Peiffle as City Staff under the Acquisition function. WSDOT has reviewed and approved the acquisition and procurement procedures and policies, pending final review by said City Attorney. ALTERNATIVES Remand to staff for additional edits. Reject the policy and procedures. RECOMMENDED MOTION: I move to approve the amendment to the City of Arlington Right‐of‐Way (ROW) procedures as attached, subject to final approval by the City Attorney. City of Arlington Page 1 of 3 Right of Way Procedures RIGHT OF WAY PROCEDURES AGENCY: CITY OF ARLINGTON The City of Arlington (“AGENCY”), desiring to acquire Real Property in accordance with the state Uniform Relocation Assistance and Real Property Acquisition Act (Chapter 8.26 RCW) and state regulations (Chapter 468-100 WAC) and applicable federal regulations hereby adopts the following procedures to implement the above statutes and Washington Administrative Code. The City of Arlington Public Works Department (“Department”) of the AGENCY is responsible for the real property acquisition and relocation activities on projects administered by the AGENCY. To fulfill the above requirements, the Public Works (“Department”) will acquire right of way in accordance with the policies set forth in the WSDOT Right of Way Manual and Local Agency Guidelines. The AGENCY has the following expertise and personnel capabilities to accomplish these functions: 1. Include the following as they relate to the AGENCY’s request. a. List the functions below for which the agency has qualified staff and the responsible position. Attach a list of the individuals on the AGENCY staff who currently fill those positions and a brief summary of their qualifications. This list will need to be updated whenever staffing changes occur. An AGENCY will be approved to acquire based upon staff qualifications. (1) PROGRAM ADMINISTRATION Public Works Director City Administrator (2) APPRAISAL Contracted From WSDOT Approved List (3) APPRAISAL REVIEW Contracted From WSDOT Approved List (4) ACQUISITION Qualified Consultant City Attorney (5) RELOCATION Qualified Consultant (6) PROPERTY MANAGEMENT Public Works Director City Administrator b. Any functions for which the Agency does not have staff will be contracted for with WSDOT, another local agency with approved procedures or an outside contractor. An AGENCY that proposes to use outside contractors for any of the above functions will need to work closely with the WSDOT Local Agency Coordinator and Highways and Local Programs to ensure all requirements are met. When the AGENCY proposes to have a staff person negotiate who is not City of Arlington Page 2 of 3 Right of Way Procedures experienced in negotiation for FHWA funded projects the Coordinator must be given a reasonable opportunity to review all offers and supporting data before they are presented to the property owners. c. An AGENCY wishing to take advantage of an Appraisal Waiver process on properties valued up to $25,000 or less should make their proposed waiver process a part of these procedures. The process outlined in LAG manual Appendix 25.176 has already been approved. The AGENCY may submit a process different than that shown and it will be reviewed and approved if it provides sufficient information to determine value. d. Attach a copy of the Agency’s administrative settlement policy showing the approving authority(s) and the process involved in making administrative settlements. 2. All projects shall be available for review by the FHWA and the state at any time and all project documents shall be retained and available for inspection during the plan development, right of way and construction stages and for a three year period following acceptance of the projects by WSDOT. 3. Approval of the AGENCY’s procedures by WSDOT may be rescinded at any time the Agency is found to no longer have qualified staff or is found to be in non- compliance with the regulations. The rescission may be applied to all or part of the functions approved. Approved CITY OF ARLINGTON ______________________________ _______________ Mayor Date Attest: ____________________________________ _______________ City Clerk Date Approved as to Form: ____________________________________ _______________ City Attorney Date City of Arlington Page 3 of 3 Right of Way Procedures WASHINGTON STATE DEPARTMENTOF TRANSPORTATION Approved By: ___________________________________ _________________ Local Programs Right of Way Manager Date City of Arlington Council Agenda Bill Item: NB #1 Attachment G COUNCIL MEETING DATE: October 16, 2017 SUBJECT: Change Order for 2017 WTP High Service Pump Replacement Project ATTACHMENTS: Bid from March 2017 bid opening DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: $ 54,031.78 (Low Bid) BUDGET CATEGORY: Water Capital Funds BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Additional replacement pump for the 2017 WTP High Service Pump Replacement Project HISTORY: The City of Arlington owns and operates a 2.5 MGD Water Treatment Plant (WTP). The WTP has three Peerless Vertical Turbine high service pumps each driven by a 100Hp vertical hollow‐shaft motor. These pumps are critical to the WTP operation as they are the primary pumps pumping potable water into the distribution system; these pumps are also close to being 20 years old. In 2016 the City began a program to replace these pumps; in 2016 high service pump #1 was replaced and this year (2017) we publicly bid to replace high service pump #3. Staff is requesting authorization to replace pump #2 this year (2017) instead of in 2018 using the bid we received. The vendor has agreed to honor the bid price for a second pump. The 2017 WTP High Service Pump Replacement Project was publically advertised for bid using the MRSC Small Works Roster. Pump Tech, Inc. was the sole bid received with a bid of $ 54,031.78. Purchasing an additional pump via a change order is allowed per city purchasing policy, council approval is needed because of the dollar amount. Funds are available in the 2017 water capital budget without an amendment. ALTERNATIVES Do not add change order, re‐advertise the bid Remand to staff for further evaluation RECOMMENDED MOTION: I move to authorize a change order for the 2017 WTP High Service Pump Replacement Project, adding an additional pump to be purchased from Pump Tech and authorize the Mayor to sign the Contract, pending review by the City Attorney. From:Nicholas Ringstad To:Donald Smith Cc:James Kelly; Doug Davidson; Mike Dunn Subject:Peerless 12MB WTP High Service Pump - Pricing Date:Friday, September 08, 2017 2:22:21 PM Attachments:image38589a.PNG Hi Don – Following up on our conversation from earlier this summer and your most recent inquiry regarding the Peerless 12MB High Service Pumps and your desire to purchase the third pump this year, before prices increase. I just confirmed with Peerless that pricing is the same as what you paid earlier this year. The catch, however, is that we have to place the order with Peerless by December 1st. Let me know how you’d like to proceed or if you have any further questions. Thanks, Nick Nicholas Ringstad, P.E. | Sales Engineer | PumpTech, Inc. | 12020 SE 32nd Street Suite #2 Bellevue, WA 98005 Tel: 425-644-8501 | Cell: 425-802-7298 | Fax: 425-562-9213 | Email: nringstad@pumptechnw.com Disclaimer: This message contains confidential information and is intended only for dsmith@arlingtonwa.gov, jkelly@arlingtonwa.gov, ddavidson@pumptechnw.com, mdunn@pumptechnw.com. If you are not dsmith@arlingtonwa.gov, jkelly@arlingtonwa.gov, ddavidson@pumptechnw.com, mdunn@pumptechnw.com you should not disseminate, distribute or copy this e-mail. Please notify nringstad@pumptechnw.com immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. E-mail transmission cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. Nicholas Ringstad therefore does not accept liability for any errors or omissions in the contents of this message, which arise as a result of e-mail transmission. If verification is required please request a hard-copy version. City of Arlington Council Agenda Bill Item: NB #2 Attachment H COUNCIL MEETING DATE: October 16, 2017 SUBJECT: Reid Middleton Engineering Design Contract Supplement No. 4 ‐ Arlington Valley Road ATTACHMENTS: Reid Middleton Contract Supplement No. 4 DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: $21,321.67 BUDGET CATEGORY: Transportation Improvement Fund BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Supplement to contract to Reid Middleton for additional engineering and design services for the Arlington Valley Road Project. HISTORY: The City has been working with Reid Middleton for the design phase of the Arlington Valley Road Project and the 204th St and 74th Ave intersection project. It is anticipated that the design phase will be completed within 2017 with construction starting in early 2018. This contract supplement is for additional engineering design associated with the revised alignment due to shift in the road due to Right of Way. A summary of project supplements to date are as follows: Original Contract $ 176,229.61 Supplement 1 (Traffic Signal) $ 55,478.00 Supplement 2 (Water‐Sewer) $ 40,822.00 Supplement 3 (Addnl Intersection) $ 15,651.00 Supplement 4 (Alignment Revision) $ 21,321.67 Total $ 309,502.28 ALTERNATIVES: Table the issue for further discussion. RECOMMENDED MOTION: I move to approve Contract Supplement Number 4 to the Reid Middleton Contract and authorize the Mayor to sign the change order, pending final review by the City Attorney. DOT Form 140-063 Revised 09/2005 Supplemental Agreement Number Organization and Address Phone: Original Agreement Number Project Number Execution Date Completion Date Project Title New Maximum Amount Payable Description of Work The Local Agency of desires to supplement the agreement entered in to with and executed on and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Section 1, SCOPE OF WORK, is hereby changed to read: II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: III Section V, PAYMENT, shall be amended as follows: as set forth int eh attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: By: Consultant Signature Approving Authority Signature Date Arlington Valley Road City of Arlington 1 of 3 EXHIBIT "A-1" Scope of Services Arlington Valley Road PS&E Supplement No.4 Work Associated with Alignment Modification September 28, 2017 A. PROJECT UNDERSTANDING The City of Arlington (City) requests additional services of Reid Middleton, Inc. (Consultant) to conduct additional alternative analysis, perform a constructability review of the revised alignment for Arlington Valley Road, and provide additional schematic development for the revised alignment. Additional work is also included for hydraulic analysis and design for flow control along the alignment. The City shall provide support services to the Consultant as described in the following text. The Consultant will cooperate and coordinate with City staff to facilitate the additional work. B. SCOPE OF SERVICES 1. Project Management Additional Project management tasks including additional coordination, schedule updates, invoicing, administration, and project file management will be performed as a result of schedule delay beyond the control of the Consultant. It is assumed that the project duration will be extended an additional nine (9) months. 2. Alternative Analysis Additional alternative analysis will include alignment modifications for the Arlington Valley Road extension with up to three (3) iterations of review and revision. Additional iterations beyond three (3) will be considered extra work. 3. Constructability Review Additional constructability review will include a preliminary assessment of vertical profile, drainage and slope stability considerations based on available geotechnical investigations performed to date with up to two (2) iterations of review and revision. Additional iterations beyond two (2) will be considered extra work. EXHIBIT A Arlington Valley Road City of Arlington 2 of 3 4. Schematic Development (30 Percent) Additional schematic development tasks include the following: a. Plan/Profile This task includes modifying the 30% plan and profile to incorporate the revised alignment. b. Cost Estimate This task includes modifying the 30% cost estimate to incorporate the revised alignment. 5. Hydraulic Analysis Additional hydraulic analysis tasks include the following: a. Hydraulic analysis for flow control The Consultant will consider up to two concepts (linear trench and localized basin) for flow control and prepare preliminary runoff modeling for the preferred concept. Treatment alternatives will include consideration of a bioretention facility versus an infiltration treatment facility. This work will not include stormwater analysis or hydraulic modeling for off-site drainage. The City shall be responsible for grading associated with off-site drainage control outside of the roadway prism. b. Site Visit The Consultant will make an additional site visit to meet with the City and obtain concurrence on how to deal with flow control and off-site drainage. c. Drainage Memorandum The Consultant will incorporate a summary of the hydraulic analysis for flow control in the Drainage Memorandum. d. Drainage Design The Consultant will prepare the preliminary storm drainage design to include layout of flow control facilities. EXHIBIT A Arlington Valley Road City of Arlington 3 of 3 6. Design Development (90 Percent) The Consultant will include stormwater details associated with flow control in the 90 percent plans, specifications and estimate. 7. Final Plans The Consultant will include stormwater details associated with flow control in the Final plans, specifications and estimate. 8. Geotechnical Investigation The Consultant will provide coordination with the City’s geotechnical consultant to facilitate the establishment of geotechnical recommendations for flow control. 9. Environmental Documentation This work element is deleted from the scope. 10. Public Involvement This work element is deleted from the scope. clw\h:\25st\15\005 arlington valley road\contracts\supplement 4\avr realignment scope_supp 4 07-28-17.doc\ce EXHIBIT A Es t i m a t e o f P r o f e s s i o n a l S e r v i c e s - E X H I B I T B 72 8 1 3 4 t h S t r e e t S W PR O J E C T : BY : CE CH C K D B Y : c l w 9 / 2 8 / 1 7 Ev e r e t t , W A 9 8 2 0 4 CL I E N T : Ci t y o f A r l i n g t o n DA T E : 9/ 2 8 / 1 7 (4 2 5 ) 7 4 1 - 3 8 0 0 PR O J . N O : 25 2 0 1 5 . 0 0 5 FI L E : H: \ 2 5 S t \ 1 5 \ 0 0 5 A r l i n g t o n V a l l e y R o a d \ C o n t r a c t s\ S u p p l e m e n t 4 \ [ A V R S u p p 4 0 9 - 26 - 1 7 . x l s (4 2 5 ) 7 4 1 - 3 9 0 0 F A X Pr o j e c t Mg r . Se n i o r En g . Pr o j . En g r P r o j . E n g De s i g n En g i n e e r De s i g n e r II Su r v e y Mg r P r o j . Su r v e y Pr o j e c t Ad m i n To t a l L a b o r ho u r s T o t a l D S C O H F a c t o r DS C + OH Reimburses Total Reimb La b o r & Re i m b Ho u r l y R a t e : 7 1 . 1 5 $ 5 7 . 5 0 $ 4 7 . 0 0 $ 3 7 . 5 5 $ 3 5 . 7 5 $ 3 9 . 7 5 $ 6 2 . 5 5 $ 3 9 . 8 0 $ 3 4 . 5 0 2 0 0 . 0 0 % c o s t c o s t St a f f : C E D MC L J K H W C J P B L C W Ta s k N o . D e s c r i p t i o n 1 P r o j e c t M a n a g e m e n t I n v o i c e s a n d A d m i n i s t r a t i o n 4 8 12 5 6 0 . 6 0 1 , 1 2 1 . 2 0 1 , 6 8 1 . 8 0 0 $ 1 , 6 8 1 . 8 0 P r o j e c t M a n a g e m e n t 1 6 . 0 0 2 18 1 , 2 0 7 . 4 0 2 , 4 1 4 . 8 0 3 , 6 2 2 . 2 0 0 $ 3 , 6 2 2 . 2 0 Su b t o t a l T a s k 1 20 . 0 0 0 0 0 0 0 0 0 1 0 3 0 1 , 7 6 8 . 0 0 3 , 5 3 6 . 0 0 5, 3 0 4 . 0 0 0 0 $ 5 , 3 0 4 . 0 0 2 A l t e r n a t i v e A n a l y s i s Alt e r n a t i v e A n a l y s i s 2 6 4 4 16 6 6 9 . 6 0 1 , 3 3 9 . 2 0 2 , 0 0 8 . 8 0 0 $ 2 , 0 0 8 . 8 0 Su b t o t a l T a s k 2 2. 0 0 0 0 6 4 4 0 0 0 1 6 6 6 9 . 6 0 1 , 3 3 9 . 2 0 2, 0 0 8 . 8 0 0 0 $ 2 , 0 0 8 . 8 0 3 C o n s t r u c t a b i l i t y R e v i e w Co n s t r u c t a b i l i t y R e v i e w 2 12 6 20 8 3 1 . 4 0 1 , 6 6 2 . 8 0 2 , 4 9 4 . 2 0 0 $ 2 , 4 9 4 . 2 0 Su b t o t a l T a s k 3 2. 0 0 0 0 1 2 0 6 0 0 0 2 0 8 3 1 . 4 0 1 , 6 6 2 . 8 0 2, 4 9 4 . 2 0 0 0 $ 2 , 4 9 4 . 2 0 4 D e s i g n D e v e l o p m e n t ( 3 0 P e r c e n t ) 0. 0 0 Pl a n / P r o f i l e 1. 0 0 8 2 2 13 5 2 2 . 5 5 1 , 0 4 5 . 1 0 1 , 5 6 7 . 6 5 0 $ 1 , 5 6 7 . 6 5 Co s t E s t i m a t e 1 2 3 1 0 9 . 0 5 2 1 8 . 1 0 3 2 7 . 1 5 0 $ 3 2 7 . 1 5 Su b t o t a l T a s k 4 1. 0 0 0 0 9 4 2 0 0 0 1 6 6 3 1 . 6 0 1 , 2 6 3 . 2 0 1, 8 9 4 . 8 0 0 0 $ 1 , 8 9 4 . 8 0 5 H y d r a u l i c A n a l y s i s H y d r a u l i c A n a l y s i s f o r F l o w C o n t r o l 38 38 1 , 4 2 6 . 9 0 2 , 8 5 3 . 8 0 4 , 2 8 0 . 7 0 0 $ 4 , 2 8 0 . 7 0 dd i t i o n a l S i t e V i s i t 4 4 1 5 0 . 2 0 3 0 0 . 4 0 4 5 0 . 6 0 0 $ 4 5 0 . 6 0 Dr a i n a g e M e m o ( A d d F l o w C o n t r o l ) 18 18 6 7 5 . 9 0 1 , 3 5 1 . 8 0 2 , 0 2 7 . 7 0 0 $ 2 , 0 2 7 . 7 0 dd i t i o n a l D r a i n a g e D e s i g n f o r F l o w C o n t r o l 16 16 6 0 0 . 8 0 1 , 2 0 1 . 6 0 1 , 8 0 2 . 4 0 0 $ 1 , 8 0 2 . 4 0 Su b t o t a l T a s k 5 0. 0 0 0 0 7 6 0 0 0 0 0 7 6 2 , 8 5 3 . 8 0 5 , 7 0 7 . 6 0 8, 5 6 1 . 4 0 0 0 $ 8 , 5 6 1 . 4 0 6 D e s i g n D e v e l o p m e n t ( 9 0 P e r c e n t ) 90 % S t o r m w a t e r D e t a i l s 16 16 32 1 , 2 3 6 . 8 0 2 , 4 7 3 . 6 0 3 , 7 1 0 . 4 0 0 $ 3 , 7 1 0 . 4 0 Su b t o t a l T a s k 6 0. 0 0 0 0 1 6 0 1 6 0 0 0 3 2 1 , 2 3 6 . 8 0 2 , 4 7 3 . 6 0 3, 7 1 0 . 4 0 0 0 $ 3 , 7 1 0 . 4 0 7 F i n a l P l a n s Fi n a l S t o r m w a t e r D e t a i l s 2 2 4 1 5 4 . 6 0 3 0 9 . 2 0 4 6 3 . 8 0 0 $ 4 6 3 . 8 0 Su b t o t a l T a s k 7 0. 0 0 0 0 2 0 2 0 0 0 4 1 5 4 . 6 0 3 0 9 . 2 0 46 3 . 8 0 0 0 $ 4 6 3 . 8 0 8 G e o t e c h n i c a l I n v e s t i g a t i o n Co o r d i n a t i o n w i t h G e o t e c h 8 0 8 3 0 0 . 4 0 6 0 0 . 8 0 9 0 1 . 2 0 0 $ 9 0 1 . 2 0 Su b t o t a l T a s k 8 0. 0 0 0 0 8 0 0 0 0 0 8 3 0 0 . 4 0 6 0 0 . 8 0 90 1 . 2 0 0 0 $ 9 0 1 . 2 0 TO T A L H O U R S 2 5 . 0 0 0 . 0 0 0 . 0 0 1 2 9 . 0 0 8 . 0 0 3 0 . 0 0 0 . 0 0 0 . 0 0 1 0 . 0 0 2 0 2 8 , 4 4 6 . 2 0 1 6 , 8 9 2 . 4 0 2 5 , 3 3 8 . 6 0 0 $2 5 , 3 3 8 . 6 0 Su b T o t a l C o s t 1 7 7 8 . 7 5 0 0 4 , 8 4 3 . 9 5 2 8 6 . 0 0 1 , 1 9 2 . 5 0 0 0 3 4 5 . 0 0 8, 4 4 6 . 2 0 As s u m p t i o n s FE E ( o n d i r e c t s a l a r y c o s t ) 2 5 % $2 , 1 1 1 . 5 5 Su b t o t a l $ 2 7 , 4 5 0 . 1 5 Cr e d i t f o r r e m o v a l o f o r i g i n a l S c o p e I t e m s -6 , 1 2 8 . 4 8 (S e e a t t a c h e d E x h i b i t B - 1 ) TO T A L S U P P 4 2 1 , 3 2 1 . 6 7 Ar l i n g t o n V a l l e y R o a d P S & E - S u p p l e m e n t N o . 4 - W o r k As s o c i a t e d w i t h A l i g n m e n t M o d i f i c a t i o n Ho u r s a n d r a t e s s h o w n a r e f o r e s t i m a t i n g p u r p o s e s o n l y . T h e a c t u a l n u m b e r o f h o u r s c h a r g e d t o t h e p r o j e c t a n d p e r s o n n e l u s e d m ay v a r y . H o u r s w o r k e d w i l l b e b i l l e d us i n t h e d i r e c t s a l a r c o s t o f t h e er s o n n e l a t t h e t i m e t h e w o r k i s er f o r m e d . EXHIBIT B Es t i m a t e o f P r o f e s s i o n a l S e r v i c e s E X H I B I T B - 1 72 8 1 3 4 t h S t r e e t S W PR O J E C T : BY : CW CH K D B Y : C L W 9 / 2 8 / 1 7 Ev e r e t t , W A 9 8 2 0 4 CL I E N T : Ci t y o f A r l i n g t o n DA T E : 9/ 2 8 / 1 7 (4 2 5 ) 7 4 1 - 3 8 0 0 PR O J . N O : 25 - 2 0 1 4 - 9 1 3 - 0 3 3 (4 2 5 ) 7 4 1 - 3 9 0 0 F A X FI L E : H: \ 2 5 S t \ 1 5 \ 0 0 5 A r l i n g t o n V a l l e y R o a d \ C o n t r a c t s \ S u p p l e m e n t 4 \ [ C r e d i t F e e f o r o r i g i n a l f e e . x l s ] C P F F Pr o j e c t Pr i n c i p a l Pr o j e c t Ma n a g e r Pr o j e c t En g Pr o j e c t En g D e s i g n e r I Ca d d Te c h P A Sr T e c h W r i t e r Sr G r a p h i c De s i g n e r Su r v e y Ma n a g e r Pr o j e c t Su r v e y o r 1- p e r s o n Cr e w T e c h To t a l La b o r ho u r s T o t a l D S C O H F a c t o r D S C + O H Mileage Travel & Misc Subs Total Reimb La b o r & R e i m b Ho u r l y R a t e : $ 7 3 . 7 5 $ 5 5 . 5 0 $ 4 3 . 6 0 $ 3 3 . 7 0 $ 2 8 . 9 5 $ 3 7 . 4 5 $ 3 0 . 7 5 $ 3 0 . 0 0 $ 3 7 . 0 0 $ 6 1 . 9 0 $ 3 7 . 6 5 $ 5 6 . 6 7 $ 2 2 . 4 5 20 0 . 0 0 % $ c o s t 3 % c o s t Ta s k Ma r k u p N o . D e s c r i p t i o n 0. 5 7 5 $ 4 E n v i r o n m e n t a l D o c u m e n t a t i o n a S E P A - B y C i t y 0. 0 0 . 0 0 0 . 0 0 0 . 0 0 0 0 . 0 0 b N E P A / W S D O T - 8 . 0 0 - 1 8 . 0 0 -2 6 . 0 - 9 6 5 . 1 0 - 1 , 9 3 0 . 2 0 - 2 , 8 9 5 . 3 0 0 - 2 , 8 9 5 . 3 0 c A i r / N o i s e S t u d y - N o t I n c l u d e d 0. 0 0 . 0 0 0 . 0 0 0 . 0 0 0 0 . 0 0 Su b t o t a l T a s k 0 0 4 0 - 8 0 0 - 1 8 0 0 0 0 0 0 0 0 - 2 6 . 0 - 96 5 . 1 0 - 1 , 9 3 0 . 2 0 - 2 , 8 9 5 . 3 0 0 0 0 0 - 2 , 8 9 5 . 3 0 14 P u b l i c I n v o l v e m e n t a O p e n H o u s e - 5 . 0 - 5 . 0 - 8 . 0 -1 8 . 0 - 7 4 2 . 0 0 - 1 , 4 8 4 . 0 0 - 2 , 2 2 6 . 0 0 -5 0 -5 0 - 2 , 2 7 6 . 0 0 b N e w s l e t t e r / W e b s i t e - 1 . 0 - 1 . 0 - 2 . 0 -4 . 0 - 1 6 3 . 2 0 - 3 2 6 . 4 0 - 4 8 9 . 6 0 0 - 4 8 9 . 6 0 Su b t o t a l T a s k 0 1 4 0 - 6 0 - 6 0 0 0 0 - 1 0 0 0 0 0 - 2 2 . 0 - 90 5 . 2 0 - 1 , 8 1 0 . 4 0 - 2 , 7 1 5 . 6 0 - 5 0 0 0 - 5 0 - 2 , 7 6 5 . 6 0 TO T A L H O U R S 0 . 0 0 - 1 4 . 0 0 0 . 0 0 - 6 . 0 0 - 1 8 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 - 1 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 - 4 8 . 0 0 - 1 , 8 7 0 . 3 0 - 3 , 7 4 0 . 6 0 - 5 , 6 1 0 . 9 0 - 5 0 . 0 0 0 . 0 0 0 . 0 0 - 5 0 . 0 0 - 5 , 6 60 . 9 0 Su b T o t a l C o s t 0 - 7 7 7 0 - 2 0 2 - 5 2 1 0 0 0 - 3 7 0 0 0 0 0 -1 , 8 7 0 As s u m p t i o n s On D S C o n l y FE E 2 5 % -4 6 7 . 5 8 Cr e d i t f o r d e l e t e d s c o p e f r o m o r i g i n a l f e e T O T A L - 6 , 1 2 8 . 4 8 Ar l i n g t o n V a l l e y R o a d Ho u r s a n d r a t e s s h o w n a r e f o r e s t i m a t i n g p u r p o s e s o n l y . T h e a c t u a l n u m b e r o f h o u r s c h a r g e d t o t h e p r o j e c t a n d p e r s o n n e l u s e d m ay v a r y . H o u r s w o r k e d w i l l b e b i l l e d u s i n g t h e d i r e c t sa l a r c o s t o f t h e er s o n n e l a t t h e t i m e t h e w o r k i s er f o r m e d . EXHIBIT B City of Arlington Council Agenda Bill Item: NB #3 Attachment I COUNCIL MEETING DATE: October 16, 2017 SUBJECT: Transportation 2035 Comprehensive Plan, 2016 Update Amendment ATTACHMENTS: Ordinance Transportation Comp Plan on City website at: http://www.arlingtonwa.gov/index.aspx?page=239 DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Proposed adoption of the Transportation 2035 Comprehensive Plan, 2016 Update Amendment per recommendation by the City of Arlington Planning Commission. HISTORY: As required by the Growth Management Act (RCW 36.70A.040), the City of Arlington has prepared and adopted the Transportation 2035 Comprehensive Plan, 2016 Update in 2016. Following recent modifications to the City’s GMA Comprehensive Plan, staff amended the Transportation Comprehensive plan to stay consistent with the City’s General Comprehensive Plan. Public Works has been coordinating with Community and Economic Development on the Plan update and necessary amendments. The Plan was presented to and received approval from the Arlington Planning Commission, and received concurrence from Puget Sound Regional Council. ALTERNATIVES Remand to staff for more information. RECOMMENDED MOTION: I move to accept the recommendation of the Planning Commission, approve the ordinance adopting the Transportation 2035 Comprehensive Plan, 2017 Update, and authorize the Mayor to sign the ordinance. ORDINANCE NO. 2017-XXX 1 ORDINANCE NO. 2017--XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON, MAKING CERTAIN FINDINGS AND ADOPTING BY REFERENCE AMENDMENTS TO THE COMPREHENSIVE TRANSPORTATION PLAN FOR THE CITY OF ARLINGTON WHEREAS the City of Arlington maintains a transportation system consisting of roadway, trails and multimodal transportation facilities in the City of Arlington; and WHEREAS, the City of Arlington is required to periodically take legislative action to review and, if needed, revise its comprehensive transportation plan, including capital improvement plans, service levels, and operational and maintenance plans to ensure compliance with city policies, state and federal regulations, to identify any deficiencies which present threats to public health and safety, and to develop and identify funding sources and requirements; and WHEREAS, the City of Arlington’s comprehensive transportation plan was last amended in 2016; and WHEREAS, on August 1, 2017, the City Planning Commission first considered the amendments to the comprehensive transportation plan for the City of Arlington; and WHEREAS, based on its review of the requirements of WAC Chapter 173-240 and other requirements of state law, the Planning Commission conducted a public hearing and took public testimony on August 15, 2017; and WHEREAS, the City Council considered the recommendation of the Planning Commission at its workshop on October 9, 2017 and thereafter took the matter under consideration at its October 16, 2017 public meeting; and WHEREAS, based on its review of the requirements of state law, the analysis and proposed revisions prepared by the Planning Commission and staff, and the public comments received, the City Council finds and declares that the review and needed revisions have been prepared in conformance with applicable law, including Chapter 36.70A RCW, Washington Administrative Code Chapter 173-240, RCW Chapter 43.21C RCW, and the approved public participation and adoption process; and WHEREAS, based on its review of the requirements of state law, the analysis and proposed revisions prepared by the Planning Commission and staff, the recommended findings on review and proposed revisions forwarded by the Planning Commission, and the public comments received, the City Council hereby finds and declares that Arlington's comprehensive transportation plan as revised by this ordinance complies with the requirements of state law; ORDINANCE NO. 2017-XXX 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON, DOES MAKE THE FOLLOWING FINDINGS: 1. Findings. The Arlington City Council finds that: a. The City has established and followed a public participation program in accordance with RCW 36.70A.130(2)(a), which program was formally adopted and followed by the City via City of Arlington Resolution #2014-022. b. The City Council believes that the SEPA Determination of Non-Significance issued by the City’s Responsible Official for the comprehensive transportation plan update adequately evaluated all known significant environmental issues associated with the adoption of the updates to the comprehensive plan. c. The comprehensive transportation plan identifies operational and capital improvement projects and has been updated to address changes established in the Arlington General Comprehensive Plan, amended on September 18, 2017. d. Notice of all amendments to the comprehensive transportation plan adopted to fulfill the state law was sent to the Washington State Department of Ecology. e. The City Council finds that the review and needed revisions to the Transportation Comprehensive Plan have been prepared in conformance with applicable law, including Chapter 36.70A RCW, Chapter 43.21C RCW, WAC Chapter 173-240, and the approved public participation and adoption process and, taken collectively, are in the best interests of all its citizens. NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows: Section 1. Adoption of Sewer Comprehensive Plan. The City Council approves that Transportation 2035 Plan, 2017 Update (July 13, 2017) prepared by the City of Arlington Public Works Department with assistance from Perteet, Inc and Shockey Planning Group as amended, a true copy of which is attached to the original of this ordinance as Exhibit “A” hereto. Section 2. Severability. If any provision, section, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section 3. Effective Date. This ordinance or a summary thereof consisting of the title shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after publication. ORDINANCE NO. 2017-XXX 3 PASSED BY the City Council and APPROVED by the Mayor this 16th day of October, 2017. CITY OF ARLINGTON ______________________________ Barbara Tolbert, Mayor Attest: ______________________________ Kristin Banfield, City Clerk Approved as to form: ______________________________ Steven J. Peiffle City Attorney City of Arlington Council Agenda Bill Item: NB #4 Attachment J COUNCIL MEETING DATE: October 16, 2017 SUBJECT: 74th Avenue Dedication to the City of Arlington ATTACHMENTS: 74th Avenue Dedication Document Boundary Line Adjustment Map DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Dedication of 74th Avenue access road to the City of Arlington as stipulated the recently approved Right of Way agreement with Vern Rengen. HISTORY: A section of 74th Ave was created by a Boundary Line Adjustment in 1996, this road was identified as a private access and utility easement that was to be dedicated in the future to the City of Arlington. Vern Rengen, identified as the property owner, is dedicating this road section to the City of Arlington so that it can be incorporated into the Arlington Valley Road project. ALTERNATIVES: Remand to staff for further evaluation Do not accept the dedication RECOMMENDED MOTION: I move that the City of Arlington accept the 74th Ave dedication as a City roadway, pending final approval by the City Attorney. EXHIBIT C EXHIBIT C