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Home My WebLink About10-02-17 City Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Kristin APPROVAL OF THE AGENDA Mayor Pro Tem Debora Nelson INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS Fire Prevention Week, October 8‐14 ATTACHMENT A Council Liaison: Marilyn Oertle / Jesica Stickles PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Debora Nelson 1. Minutes of the September 18 and September 25, 2017 council meetings ATTACHMENT B 2. Accounts Payable 3. Ordinance adopting 2017 Amendment to the Comprehensive ATTACHMENT C Water System Plan 4. Ordinance adopting 2017 Amendment to the Comprehensive ATTACHMENT D Wastewater Plan 5. Street closures for special events ATTACHMENT E 6. Authority to apply for tourism grant ATTACHMENT F 7. Approve LTAC appointment ATTACHMENT G PUBLIC HEARING NEW BUSINESS 1. Acquisition of asset management software ATTACHMENT H Staff Presentation: Jim Kelly Council Liaison: Mayor Pro Tem Debora Nelson Arlington City Council Meeting Monday, October 2, 2017 at 7:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required. 2. Resolution to surplus airport property ATTACHMENT I Staff Presentation: Dave Ryan Council Liaison: Chris Raezer/Jan Schuette DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert To open all attachments, click here Proclamation 2017 Fire Prevention Week WHEREAS, the city of Arlington, WA is committed to ensuring the safety and security of all those living in and visiting Arlington; and WHEREAS, the Arlington fire department responded to 590 fire related responses in 2016; and WHEREAS, U.S. home fires resulted in 2,294 civilian deaths in 2016, WHEREAS, newer homes are built with lightweight materials that burn faster than older home constructions; and WHEREAS, many of today’s products and furnishings produce toxic gases and smoke when burned, making it impossible to see and breathe within moments; and WHEREAS, these conditions contribute to a much smaller window of time for people to escape a home fire safely, with people having as little as one to two minutes to escape from the time the smoke alarm sounds; and WHEREAS, a home fire escape plan provides the skill set and know-how to quickly and safely escape a home fire situation; and WHEREAS, a home fire escape plan includes two exits from every room in the home; a path to the outside from each exit; smoke alarms in all required locations; and a meeting place outside where everyone in the home will meet upon exiting; and WHEREAS, home fire escape plans should be developed by all members of the household; and WHEREAS, practicing a home fire escape plan twice a year ensures that everyone in the household knows what to do in a real fire situation; WHEREAS, Arlington’s first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, Arlington’s residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, the 2017 Fire Prevention Week theme, “Every Second Counts: Plan 2 Ways Out!” effectively serves to educate the public about the vital importance of developing a home fire escape plan with all members of the household and practicing it twice a year. NOW THEREFORE, I, Barbara Tolbert, Mayor of Arlington do hereby proclaim October 8- 14, 2017, as FIRE PREVENTION WEEK throughout this community. I urge all the people of Arlington to find develop a home fire escape plan with all members of the household and practice it twice a year, and to participate in the many public safety activities and efforts of Arlington’s fire and emergency services during Fire Prevention Week 2017. _________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third St September 18, 2017 Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Jesica Stickles, and Marilyn Oertle. Council Members Absent: Sue Weiss City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Heather Logan, Kristin Banfield, Kristin Garcia, Jonathan Ventura, Dan Cone, Sgt. Mike Gilbert, Ken Thomas, Anthony Davis, Chris Perisho, and City Attorney Steve Peiffle. Also Known to be Present: Family and friends of Sgt. Mike Gilbert, Maxine Jenft, Craig Christianson Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Debora Nelson moved and Councilmember Raezer seconded the motion to approve the agenda as presented, which passed with a unanimous vote. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS None. SWEARING IN. Police Chief Jonathan Ventura introduced new Police Sergeant Mike Gilbert to Council. City Attorney Steve Peiffle administered the oath and Sergeant Gilbert’s wife performed the badge pinning. PROCLAMATIONS None. PUBLIC COMMENT None. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting September 18, 2017 Page 2 of 3 CONSENT AGENDA Mayor Pro Tem Debora Nelson moved and Councilmember Chris Raezer seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: 1. Minutes of the August 7 and September 11, 2017 Council meetings 2. Accounts Payable: approval of EFT Payments and Claims Checks #91540 through #91675 dated August 8, 2017 through August 21, 2017 for $370,664.23, and EFT Payments and Claims Checks #91682 through #91781 dated August 22, 2017 through September 5, 2017 for $245,052.37, EFT Payments and Claims Checks #91782 through #91864 dated September 6, 2017 through September 18, 2017 for $364,081.25, and EFT Payments and Payroll Checks #29187 through #29198 dated July 1, 2017 through July 22, 2017 for $1,410,109.23, and EFT Payments and Payroll Checks #29199 through #29211 dated August 1, 2017 through August 22, 2017 for $1,318,526.55 3. Ordinance adopting comprehensive plan amendments including: a. Urban Growth / Arlington 3 b. Land Use and Zoning Map Updates c. West Arlington Sub‐Area (WASA) Plan Language Removal d. Transfer of Development Rights (TDR) Overlay Removal e. Puget Sound Regional Council (PSRC) requested elements f. Mixed Use Development Language 4. Snohomish County Drug & Gang Task Force Interlocal Agreement Amendment #1 5. Resolution approving Astound Broadband (Wave Cable) Franchise Transfer PUBLIC HEARING None. NEW BUSINESS Approval of 2017‐2018 Budget Modification Calendar City Administrator Paul Ellis reviewed the budget calendar to update the 2017‐2018 biennial budget. State law requires the City go through a public process to modify the biennial budget. An ordinance is required to modify the budget. In addition to modifying the 2017‐2108 budget, the City will also need to certify the 2018 property tax and EMS levies and adopt a 2018 Transportation Benefit District budget. The proposed calendar addresses all of these items. Mayor Pro Tem Debora Nelson moved and Councilmember Chris Raezer seconded the motion to approve the 2017‐2018 budget modification calendar as presented. The motion passed unanimously. Professional Services Agreement City Administrator Paul Ellis reviewed the proposed professional services agreement with former Deputy Fire Chief Tom Cooper to work as a non‐uniformed consultant to the Fire Department. The agreement is for 16 – 24 hours per week, not to exceed $120,000, and will expire December 31, 2018. Mayor Pro Tem Debora Nelson moved and Councilmember Jesica Stickles seconded the motion to approve the professional services agreement with Tom Cooper and authorize the Mayor to sign it. The motion passed unanimously. Minutes of the City of Arlington City Council Meeting September 18, 2017 Page 3 of 3 ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis had nothing to report this evening. MAYOR’S REPORT Mayor Tolbert noted that a copy of the Social Services Executive Summary and Report has been distributed to each council member in anticipation of the Council’s further discussion at the September 25, 2017 Workshop. EXECUTIVE SESSION City Attorney announced that there would be no need for an Executive Session. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:14 p.m. ______________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third Street September 25, 2017 Councilmembers Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss, Jesica Stickles, and Marilyn Oertle. Council Members Absent: None Staff Present: Mayor Barbara Tolbert, Paul Ellis, Heather Logan, Kristin Banfield, Kristin Garcia, Sarah Lopez, Jonathan Ventura, Jim Kelly, Kris Wallace, David Ryan, and City Attorney Steve Peiffle. Also Known to be Present: Craig Christianson, Doug Buell, and Sarah Arney. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. Mayor Pro Tem Debora Nelson moved to approve the agenda. Councilmember Chris Raezer seconded the motion, which passed with a unanimous vote. Introduction of Special Guests and Presentations WORKSHOP ITEMS – NO ACTION WAS TAKEN 2017 Amendment to the Comprehensive Water System Plan Public Works Director Jim Kelly reviewed the 2017 amendment to the Comprehensive Water System Plan. Discussion followed. Council requested the ordinance adopting the 2017 amendment to the Comprehensive Water System Plan be placed on the Consent Agenda at the October 2, 2017 meeting. 2017 Amendment to the Comprehensive Wastewater Plan Public Works Director Jim Kelly reviewed the 2017 amendment to the Comprehensive Wastewater System Plan. Discussion followed. Council requested the ordinance adopting the 2017 amendment to the Comprehensive Wastewater System Plan be placed on the Consent Agenda at the October 2, 2017 meeting. Acquisition of Asset Management Software Public Works Director Jim Kelly discussed the acquisition of new asset management software from Novotx, LLC to replace the existing system that is no longer capable of handling the City’s asset management and data processing needs. Discussion followed. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop September 25, 2017 Page 2 of 3 Council requested the contract approval be placed on New Business at the October 2, 2017 meeting. Street closures for special events Community Project Manager Sarah Lopez reviewed the requested street closures for upcoming special events, including Hometown Holiday Evening Opener and Hot Cocoa 5k/10k Run. Discussion followed. Council requested the street closures for upcoming special events be placed on the Consent Agenda at the October 2, 2017 meeting. Authority to apply for tourism grant Community Project Manager Sarah Lopez requested authority to apply for City of Arlington 2017 tourism grants for Art Walk signs, the Eagle Festival, Summer Entertainment series, downtown kiosk for event information, and Legion Park stage. Total being applied for is $25,590. Discussion followed. Council requested the authority to apply for tourism grants be placed on the Consent Agenda at the October 2, 2017 meeting. Resolution to surplus airport property Airport Director Dave Ryan presented the proposed resolution to authorize the airport to surplus Hangar 57B and the building located at 19319 63rd Ave NE. The Airport Commission agrees with the request to surplus the two buildings. It was noted that this is the first step in a long process to surplus and sell the buildings. Discussion followed. Council requested the proposed resolution be placed on New Business at the October 2, 2017 meeting. Social Services study results Administrative Services Director Heather Logan provided the Council with an overview of the Social Services Study, as prepared by consultant Julie Frauenholtz. The study was completed with the goal of a list of aid‐ready resources in and around Arlington, to identify gaps, and to suggest next steps in addressing the challenges of addiction, mental illness, and homelessness. Discussion followed. Approve LTAC Appointment Finance Director Kristin Garcia reviewed the request to appoint Jennifer Egger to serve on the City’s Lodging Tax Advisory Committee, filling the position vacated by Jennifer Holocker. Discussion followed. Council requested this item to be placed on New Business at the October 2, 2017 meeting. August Financial Report Finance Director Kristin Garcia reviewed the August Financial report and answered Council questions. Miscellaneous Council Items None. Councilmember and Mayor’s Reports Councilmembers Stickles, Nelson, Oertle, Hopson, Schuette, Raezer, and Weiss had brief reports while Chris Raezer, Sue Weiss, had nothing to report. Minutes of the City of Arlington City Council Workshop September 25, 2017 Page 3 of 3 Mayor Tolbert gave a brief report on her recent activities. Public Comment Sarah Arney noted the upcoming Art Auction and public arts investments jointly with the Arlington Arts Council and the City. She also announced that Public Works Director Jim Kelly will be awarded the 2017 Art Advocate of the Year. Ray Liaw, attorney with Van Ness Feldman representing KVA Electric, discussed the resolution to surplus airport property discussed earlier this evening and expressed concerns regarding the draft Request for Proposals (RFP) proposed and requested a more objective selection process. She previously submitted comments to the Council regarding the RFP process. Executive Session None. Having no further business to be discussed, the meeting was adjourned at 8:41 p.m. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment C COUNCIL MEETING DATE: October 2, 2017 SUBJECT: 2017 Proposed Amendments to the 2015 Comprehensive Water System Plan ATTACHMENTS: ‐ Draft Ordinance adopting the 2017 Amendments to the 2015 Comprehensive Water System Plan ‐ The Comprehensive Water System Plan document and maps are available for viewing and download at the Water Department homepage. DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Proposed adoption of the 2017 Amendments to the 2015 Water System Comprehensive Plan per recommendation by the City of Arlington Planning Commission. HISTORY: As required by Washington State Department of Health (DOH) and Washington Administrative Code (WAC) 246‐290‐100, the City of Arlington is required to update its Water Comp Plan (Plan) every 10 years or when as necessary to support changes to the City’s GMA Comprehensive Plan. Following recent modifications to the City’s GMA Comprehensive Plan, staff amended the Water System Comprehensive plan to stay consistent with the General Comprehensive Plan. The 2017 Amendments to the 2015 Water Comprehensive detail how the Water Utility will safely, efficiently, and financially operate, maintain and expand the water system to meet community needs as detailed in the City’s 2017 GMA Comprehensive Plan. The Plan received approval from the Washington State Department of Health. A public hearing was held in front of the Arlington Planning Commission on July 18, 2017 where the plan received approval and recommendation for City Council adoption. ALTERNATIVES: Remand to staff for more information. RECOMMENDED MOTION: I move to accept the recommendation of the Planning Commission and adopt the Amendment to the 2015 Water Comprehensive Plan Update. ORDINANCE NO. 2016-XXX ORDINANCE NO. 2016--XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON, MAKING CERTAIN FINDINGS AND ADOPTING BY REFERENCE AMENDMENTS TO THE COMPREHENSIVE WATER SYSTEM PLAN FOR THE CITY OF ARLINGTON WHEREAS the City of Arlington operates a water system governed in part by Washington Administrative Code (WAC) Chapter 246-290; and WHEREAS, the City of Arlington is required to periodically take legislative action to review and, if needed, revise its comprehensive water system plan, including capital improvement plans, service levels, and operational and maintenance plans to ensure compliance with city policies, state and federal regulations, to identify any deficiencies which present threats to public health and safety, and to develop and identify funding sources and requirements; and WHEREAS, the City of Arlington’s comprehensive water system plan was amended in 2004 and again in 2011; and WHEREAS, the City of Arlington contracted with RH2 and FCS Group to conduct a thorough review of the City’s water comprehensive plan and prepare with the assistance of city staff analyses of that portion of the water comprehensive plan currently in effect in the City of Arlington for consistency with the requirements of state law; and WHEREAS, the City Council adopted of Ordinance No. 2015-014 on July 6, 2015, noting that portions of the comprehensive water system plan were still in process though the plan was substantially complete; and WHEREAS, based on its review of the requirements of WAC Chapter 246-290 and other requirements of state law, the Planning Commission conducted a public hearing and took public testimony on December 21, 2015; and WHEREAS, the City Council considered the recommendation of the Planning Commission at its workshop on January 11, 2016 and thereafter took the matter under consideration at its January 19, 2016 public meeting; and WHEREAS, based on its review of the requirements of state law, the analysis and proposed revisions prepared by the Planning Commission and staff, and the public comments received, the City Council finds and declares that the review and needed revisions have been prepared in conformance with applicable law, including Chapter 36.70A RCW, Washington Administrative Code Chapter 246-290, RCW Chapter 43.21C RCW, and the approved public participation and adoption process; and WHEREAS, based on its review of the requirements of state law, the analysis and ORDINANCE NO. 2016-XXX proposed revisions prepared by the Planning Commission and staff, the recommended findings on review and proposed revisions forwarded by the Planning Commission, and the public comments received, the City Council hereby finds and declares that Arlington's comprehensive water system plan as revised by this ordinance complies with the requirements of state law; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON, DOES MAKE THE FOLLOWING FINDINGS: 1. Findings. The Arlington City Council finds that: a. The City has established and followed a public participation program in accordance with RCW 36.70A.130(2)(a), which program was formally adopted and followed by the City via City of Arlington Resolution #2014-022. b. The City Council believes that the SEPA Determination of Non-Significance (DNS) issued by the City’s Responsible Official for the Water System Plan update adequately evaluated all known environmental issues associated with the adoption of the updates to the comprehensive plan. c. The comprehensive water system plan identifies operational and capital improvement projects to meet growth projections established in the Arlington General Comprehensive Plan, adopted July 6, 2015. d. Notice of all amendments to the comprehensive plan adopted to fulfill the state law was sent to the Washington State Department of Health and the Snohomish County Planning Department. e. The City Council finds that the review and needed revisions to the Water Comprehensive Plan have been prepared in conformance with applicable law, including Chapter 36.70A RCW, Chapter 43.21C RCW, WAC Chapter 246-290, and the approved public participation and adoption process and, taken collectively, are in the best interests of all its citizens. NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows: Section 1. Adoption of Water Comprehensive Plan. The City Council approves that certain Comprehensive Water System Plan prepared by the City of Arlington staff with assistance from RH2 Engineers and the FCS Group dated January 2016, as amended, a true copy of which is attached to the original of this ordinance as Exhibit “A” hereto. Section 2. Adoption of Water Use Efficiency Goals. The City Council approves the Water Use Efficiency Goals prepared for adoption and attached hereto as Exhibit “B” hereto. Section 3. Severability. If any provision, section, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged inv alid or unconstitutional. ORDINANCE NO. 2016-XXX Section 4. Effective Date. This ordinance or a summary thereof consisting of the title shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after publication. PASSED BY the City Council and APPROVED by the Mayor this _____ day of January, 2016. CITY OF ARLINGTON ______________________________ Barbara Tolbert, Mayor Attest: ______________________________ Kristin Banfield, City Clerk Approved as to form: ______________________________ Steven J. Peiffle City Attorney City of Arlington Council Agenda Bill Item: CA #4 Attachment D COUNCIL MEETING DATE: October 2, 2017 SUBJECT: 2017 Proposed Amendments to the 2015 Comprehensive Wastewater Plan ATTACHMENTS: ‐ Draft Ordinance adopting the 2017 Amendments to the 2015 Comprehensive Wastewater Plan ‐ The Comprehensive Wastewater Plan document and maps are available for viewing and download at the Wastewater Department homepage. DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Proposed adoption of the 2017 Amendments to the 2015 Sewer Comprehensive Plan per recommendation by the City of Arlington Planning Commission. HISTORY: As required by WAC 173‐240‐050, the City of Arlington is required to update its Sewer Comp Plan (Plan) every 10 years or when as necessary to support changes to the City’s GMA Comprehensive Plan. Following recent modifications to the City’s GMA Comprehensive Plan, staff amended the Sewer Comprehensive plan to stay consistent with the General Comprehensive Plan. The 2017 Amendments to the 2015 Sewer Comprehensive detail how the Sewer Utility will safely, efficiently, and financially operate, maintain and expand the sewer system to meet community needs as detailed in the City’s 2017 GMA Comprehensive Plan. The Plan received approval from the Washington State Department of Ecology. A public hearing was held in front of the Arlington Planning Commission on July 18, 2017 where the plan received approval and recommendation for City Council adoption. ALTERNATIVES: Remand to staff for more information. RECOMMENDED MOTION: I move to accept the recommendation of the Planning Commission and adopt the 2017 Amendments to the 2015 Sewer Comprehensive Plan. ORDINANCE NO. 2016-XXX ORDINANCE NO. 2016--XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON, MAKING CERTAIN FINDINGS AND ADOPTING BY REFERENCE AMENDMENTS TO THE COMPREHENSIVE WASTEWATER PLAN FOR THE CITY OF ARLINGTON WHEREAS the City of Arlington operates a wastewater (sewer) system governed in part by Washington Administrative Code (WAC) Chapter 173-240; and WHEREAS, the City of Arlington is required to periodically take legislative action to review and, if needed, revise its comprehensive wastewater plan, including capital improvement plans, service levels, and operational and maintenance plans to ensure compliance with city policies, state and federal regulations, to identify any deficiencies which present threats to public health and safety, and to develop and identify funding sources and requirements; and WHEREAS, the City of Arlington’s comprehensive wastewater plan was last amended in 2008; and WHEREAS, the City of Arlington contracted with RH2 and FCS Group to conduct a thorough review of the City’s comprehensive wastewater plan and prepare with the assistance of city staff analyses of that portion of the plan currently in effect in the City of Arlington for consistency with the requirements of state law; and WHEREAS, following the City Council’s adoption of Ordinance No. 2015-014 on July 6, 2015, the City Planning Commission considered amendments to the comprehensive wastewater plan for the City of Arlington; and WHEREAS, based on its review of the requirements of WAC Chapter 173-240 and other requirements of state law, the Planning Commission conducted a public hearing and took public testimony on December 21, 2015; and WHEREAS, the City Council considered the recommendation of the Planning Commission at its workshop on January 11, 2016 and thereafter took the matter under consideration at its January 19, 2016 public meeting; and WHEREAS, based on its review of the requirements of state law, the analysis and proposed revisions prepared by the Planning Commission and staff, and the public comments received, the City Council finds and declares that the review and needed revisions have been prepared in conformance with applicable law, including Chapter 36.70A RCW, Washington Administrative Code Chapter 173-240, RCW Chapter 43.21C RCW, and the approved public participation and adoption process; and WHEREAS, based on its review of the requirements of state law, the analysis and ORDINANCE NO. 2016-XXX proposed revisions prepared by the Planning Commission and staff, the recommended findings on review and proposed revisions forwarded by the Planning Commission, and the public comments received, the City Council hereby finds and declares that Arlington's comprehensive wastewater plan as revised by this ordinance complies with the requirements of state law; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON, DOES MAKE THE FOLLOWING FINDINGS: 1. Findings. The Arlington City Council finds that: a. The City has established and followed a public participation program in accordance with RCW 36.70A.130(2)(a), which program was formally adopted and followed by the City via City of Arlington Resolution #2014-022. b. The City Council believes that the SEPA Determination of Non-Significance issued by the City’s Responsible Official for the comprehensive wastewater plan update adequately evaluated all known significant environmental issues associated with the adoption of the updates to the comprehensive plan. c. The comprehensive wastewater plan identifies operational and capital improvement projects to meet growth projections established in the Arlington General Comprehensive Plan, adopted July 6, 2015. d. Notice of all amendments to the comprehensive wastewater plan adopted to fulfill the state law was sent to the Washington State Department of Ecology. e. The City Council finds that the review and needed revisions to the Sewer Comprehensive Plan have been prepared in conformance with applicable law, including Chapter 36.70A RCW, Chapter 43.21C RCW, WAC Chapter 173-240, and the approved public participation and adoption process and, taken collectively, are in the best interests of all its citizens. NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows: Section 1. Adoption of Sewer Comprehensive Plan. The City Council approves that certain Comprehensive Wastewater Plan prepared by the City of Arlington staff with assistance from RH2 Engineers and the FCS Group dated October, 2015, as amended, a true copy of which is attached to the original of this ordinance as Exhibit “A” hereto. Section 2. Severability. If any provision, section, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section 3. Effective Date. This ordinance or a summary thereof consisting of the title shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after publication. / ORDINANCE NO. 2016-XXX / / / / PASSED BY the City Council and APPROVED by the Mayor this _____ day of January, 2016. CITY OF ARLINGTON ______________________________ Barbara Tolbert, Mayor Attest: ______________________________ Kristin Banfield, City Clerk Approved as to form: ______________________________ Steven J. Peiffle City Attorney City of Arlington Council Agenda Bill Item: CA #5 Attachment E COUNCIL MEETING DATE: October 2, 2017 SUBJECT: Street Closures for new special events ATTACHMENTS: Special Event application and maps DEPARTMENT OF ORIGIN Administration; Sarah Lopez – Recreation 360‐403‐3448 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: November 25, 2017: Hometown Holiday Open House, sponsored by Chamber of Commerce and DABA. Asking for Olympic Avenue street closure from Second Street to Fifth Street from 4:00pm until 8:00pm. A night of shopping, fire pits, entertainment, and community holiday spirit. December 9, 2017: Hot Cocoa 5k/10k Run, Sponsored by Arlington Runners Club. Run starts at 9:00am. Asking for Olympic Avenue Street Closure from Legion Park to Fifth Street, East on Fifth Street to MacLeod. MacLeod on will use sidewalks to Haller Park. HISTORY: City Council approval is required for new event street closures. These event requests are going through the special event process with staff. These are both new events. It was determined that annual events with previous street closure approval do not need to be brought to Council. ALTERNATIVES Do not authorize one or both street closures. RECOMMENDED MOTION: I move to approve the street closures for the Hometown Holiday Open House on November 25 and the Hot Cocoa Run on December 9. Arlington Runners Club Devin Brossard 425-750-5638 425-750-5638 3710 168th st NE B102 Arlington 98223 dbrossardjp@gmail.com 360-386-8378 Devin Brossard 425-750-5638 Hot Cocoa Run 5K/10K 12/9/17 5K/10K fundraiser for Operation Christmas Hope Arlington Runners Club 2017 Hot Cocoa Run Start: Centennial Trail by Legion Park gazebo, run North Turn Right off Centennial Trail, cross the parking lot to N Olympic Ave Turn Left on N Olympic Ave, run North Turn Right on E 5th Street Turn Left on N Macleod Ave Continue through traffic circle onto Broadway Street Run North on Broadway St, cross E. Burke Ave at 4 way stop, continue North* Turn Left on E Haller Ave, behind Grocery Outlet Turn Right on West Ave Turn Left on W Cox Street Run across Haller Park Parking lot to Eagle Trail Run on the North Trail to Dike Road Turn Right onto Dike Road Follow Dike Road along the Stillaguamish River to Turnaround. Run South, and continue on Kraetz Road to Turnaround Run back to Dike Road Turn Right on Dike Road, continue back to Eagle Trail Turn Left into Eagle Trail, Stay to the Right along the South Trail Return to Haller Park and follow West Ave to Centennial Trail Run South on Centennial Trail to Finish Finish: Centennial Trail at Legion Park *Note: It is just over ½ mile to cross E Burke Avenue, therefore streets should be cleared in 10- 12 minutes. x 12/9/17 yes Public 7:00am to 12:00pm 7:00am 12:00pm 15 100-300 Arlington Runners Club 2017 Hot Cocoa Run Start: Centennial Trail by Legion Park gazebo, run North Turn Right off Centennial Trail, cross the parking lot to N Olympic Ave Turn Left on N Olympic Ave, run North Turn Right on E 5th Street Turn Left on N Macleod Ave Continue through traffic circle onto Broadway Street Run North on Broadway St, cross E. Burke Ave at 4 way stop, continue North* Turn Left on E Haller Ave, behind Grocery Outlet Turn Right on West Ave Turn Left on W Cox Street Run across Haller Park Parking lot to Eagle Trail Run on the North Trail to Dike Road Turn Right onto Dike Road Follow Dike Road along the Stillaguamish River to Turnaround. Run South, and continue on Kraetz Road to Turnaround Run back to Dike Road Turn Right on Dike Road, continue back to Eagle Trail Turn Left into Eagle Trail, Stay to the Right along the South Trail Return to Haller Park and follow West Ave to Centennial Trail yes NA Legion Park, close down part of Olympic breifly Music Side street parking, parking at Legion We provide trash cans Request use of Chamber bathroom facilities Someone Call 911, I will be on site for emergency CPR or first aid x Chamber bdg x chamber bdg Hot cocoa x Arlington Runners Club, President _______________ _______________ Camping request in accordance with AMC 9.56.120 Arlington Runners Club 2017 Hot Cocoa Run Start: Centennial Trail by Legion Park gazebo, run North Turn Right off Centennial Trail, cross the parking lot to N Olympic Ave Turn Left on N Olympic Ave, run North Turn Right on E 5th Street Turn Left on N Macleod Ave Continue through traffic circle onto Broadway Street Run North on Broadway St, cross E. Burke Ave at 4 way stop, continue North* Turn Left on E Haller Ave, behind Grocery Outlet Turn Right on West Ave Turn Left on W Cox Street Run across Haller Park Parking lot to Eagle Trail Run on the North Trail to Dike Road Turn Right onto Dike Road Follow Dike Road along the Stillaguamish River to Turnaround. Run South, and continue on Kraetz Road to Turnaround Run back to Dike Road Turn Right on Dike Road, continue back to Eagle Trail Turn Left into Eagle Trail, Stay to the Right along the South Trail Return to Haller Park and follow West Ave to Centennial Trail Run South on Centennial Trail to Finish Finish: Centennial Trail at Legion Park *Note: It is just over ½ mile to cross E Burke Avenue, therefore streets should be cleared in 10-12 minutes. !"#$%&'()"*+#%*,-' /0122 345 3 3 6. 3 73 2 9:;;<=>?@A:???<B<=CDE=F>GHGD?GI?<AF;J<IKGLE Arlington Smokey Point Chamber of Commerce Jennifer Egger 360-659-5453 425.239-7664 104 N Olympic Ave manager@arlingtonsmokeypointchamber.com Jen Egger Downtown Holiday Kickoff (name TBD)11/25 11/25 publicno 4pm-8pm 4pm 8pm 1000+ no typical event noise- holiday music/crowds no no Street closures COA Legion park & city hall restrooms Access will be provided as needed. Back streets will be clear. Holiday event featuring shopping, entertainment and food. Firepits down center of street (manned by AFD/Boy Scouts) from 2nd-5th. 20 Olympic Avenue from 2nd street to 5th Street Olympic Ave- 2nd-5th 09/07/2017 ✔✔ ✔ ✔ 9/7/17 Executive Director, Arlington S m okey Point Cham ber of Com merce ✔ ✔ ✔ Holiday m usic using COA sound system !"#$%&' ()!#(*+%-./-01 123 45 522 6, 52572 1 5 :;<<=>?@AB;@@@=C=>DEF>G?HIHE@HJ@=BG<K=JLHMF City of Arlington Council Agenda Bill Item: CA #6 Attachment F COUNCIL MEETING DATE: October 2, 2017 SUBJECT: Authority to apply for City of Arlington Tourism & Economic Development Grant (Lodging Tax Grant) ATTACHMENTS: Grant applications DEPARTMENT OF ORIGIN Administration; Sarah Lopez – Recreation 360‐403‐3448 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: 1.Art Walk Signs annual fee from WSDOT for highway signs: $590 2.Eagle Festival: $5,200 3.Summer Entertainment Series (Music on the Terraces, Outdoor Movies, Street Fair Entertainment, Shakespeare in the Park): $7,900 4.Downtown Kiosk for Event Information (to replace aging kiosk): $1,500 5.Legion Park Stage (for materials): $12,400 HISTORY: Grant applications require official approval of projects and authorization to apply. Eagle Festival, and Summer Entertainment series have been funded by Tourism Grant previously. ALTERNATIVES Do not authorize Choose which to authorize RECOMMENDED MOTION: I move to authorize staff to apply for the 2018 City of Arlington Tourism/Economic Development Grant. City of Arlington Council Agenda Bill Item: CA #7 Attachment G COUNCIL MEETING DATE: October 2, 2017 SUBJECT: Lodging Tax Advisory Committee Appointment ATTACHMENTS: None DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: In April 2017, Jennifer Holocker was appointed to the lodging tax advisory committee to represent the Arlington‐Smokey Point Chamber of Commerce. Subsequent to that appointment, Ms. Holocker is no longer employed at the Chamber and is therefore ineligible to serve on the committee. Jennifer Egger was hired to replace Ms. Holocker and is willing and able to finish Ms. Holocker’s term on the lodging tax committee. The term will expire April 2019. We will re‐visit the appointment process during the Spring retreat to determine the best way to handle mid‐term vacancies in the future. HISTORY: State law requires that the LTAC be comprised of an equal number of representatives from those entities that collect the tax (hoteliers) and those that receive tax (grant recipients). ALTERNATIVES: Reject the recommendation. RECOMMENDED MOTION: I move to confirm the appointment of Jennifer Egger to the Lodging Tax Advisory Committee. City of Arlington Council Agenda Bill Item: NB #1 Attachment H COUNCIL MEETING DATE: October 2, 2017 SUBJECT: Award of Contract for Asset Management Software Purchase ATTACHMENTS: ‐ Summary of proposal scores from Asset Management Software Selection Committee ‐ Purchase Agreement from Novotx DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: $70,000 BUDGET CATEGORY: As follows: Water (35%) Sewer (35%) Storm (15%) Streets (15%) BUDGETED AMOUNT: $91,650 LEGAL REVIEW: DESCRIPTION: Authorization to proceed with purchase of an Asset Management Software program to replace the existing system that is no longer capable of handling the city’s asset management and data processing needs. The Asset Management purchase was included in the 2017 budget. HISTORY: The City has been using Cartegraph for asset management and work scheduling for over six years, the existing program is cumbersome and has limitations that do not make it productive for the City. As such, the city planned and budgeted for new asset management software in the 2017. The city issued a Request for Proposals on June 1, 2017, eight proposals were received and four selected for presentation. After reviewing all presentations and proposals, the selection rated the proposals and unanimously concluded the Novotx (Elements) was the best product. ALTERNATIVES: ‐ Reject all proposals ‐ Publish a new Request for Proposal ‐ Continue utilizing current software system RECOMMENDED MOTION: I move to proceed with the contract with Novotx, L.L.C. for asset management software and authorize the Mayor to sign the contract, pending final approval by the City Attorney. GIS-Based Asset & Work Management Software Sales Agreement for the City of Arlington, WA September 19th, 2017 Novotx, L.L.C. 1436 Legend Hills Drive Suite 335 Clearﬁeld, UT 84015 Michael Boyd | Sales Executive 407.731.3115   Conﬁdential Information - Do Not Distribute Page of 1 6 Conﬁdential Information - Do Not Distribute Page of 2 6 Copyright © 2017 Novotx, L.L.C.. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without prior written permission from Novotx, L.L.C.. 1436 Legend Hills Drive Suite 335 Clearﬁeld, UT 84015 Sales Agreement Summary Purchaser Authorization I certify that as the person signing this form I have purchasing authority for the City of Arlington, WA. Printed Name: ____________________________________________________ Title: ____________________________________________________ Authorized Signature: ____________________________________________________ Date: ____________________________________________________ The City of Arlington, WA (‘City’) 238 N Olympic Ave Arlington, WA 98223 James Kelly Public Works Director City of Arlington 238 N Olympic Ave Arlington, WA 98223 Elements XS Asset & Work Management Software & Services $70,000 Conﬁdential Information - Do Not Distribute Initials________ Page of 3 6 1436 Legend Hills Drive Suite 335 Clearﬁeld, UT 84015 Pricing Information Item Amount Elements XS Software (Paid Annually)$15,000 Departments Days Rate Amount Public Works Admin (12 Users) Application Conﬁguration 14 $1,200 $16,800 System Training 6 $1,200 $7,200 Water Plant/Staff (7 Users) Application Conﬁguration 8 $1,200 $9,600 System Training 3 $1,200 $3,600 Sewer Plant/Staff (7 Users) Application Conﬁguration 8 $1,200 $9,600 System Training 3 $1,200 $3,600 Storm (2 Users) Application Conﬁguration 3 $1,200 $3,600 System Training 2 $1,200 $2,400 GIS/IT (4 Users) Application Conﬁguration 2 $1,200 $2,400 System Training 2 $1,200 $2,400 Goodwill Discount -$6,200 Conﬁguration & Training Total 51 $55,000 Elements Software Total (Paid Annually)$15,000 First Year Total $70,000 Conﬁdential Information - Do Not Distribute Initials________ Page of 4 6 1436 Legend Hills Drive Suite 335 Clearﬁeld, UT 84015 Price Increases Annual software license fee is guaranteed for three (3) years. After the guaranteed price period, price increases are not to exceed the Consumer Price Index. Payment Terms Payment terms are outlined below. Terms of Sale City has ordered and agrees to purchase from Novotx the products and services deﬁned under this Sales Agreement at the listed quantities and rates. Upon receipt of an executed Sales Agreement Novotx shall ship all products to the City address and contact deﬁned above and services shall be scheduled and initiated. City acknowledges that Novotx's products and services are subject to the terms and conditions of a separate Software License Agreement between the City and Novotx unless they are contrary to this Agreement. Novotx hereby disclaims all representations and warranties with respect to any product which is not manufactured or otherwise created by Novotx, whether express, implied or statutory including but not limited to, any warranties of merchantability, ﬁtness for a particular purpose, title or non-infringement. Payment for products and services shall be made by the City based on the Payment Terms deﬁned in the Sales Agreement. City understands and agrees that it is responsible for paying any sales, use, excise or transaction taxes with respect to the products and services under this Sales Agreement. If City is tax exempt, City shall provide Novotx with such tax exemption documentation. If City is not tax exempt or does not provide exemption documentation, Novotx shall invoice for such applicable taxes on each invoice. In the event that Novotx does not invoice sales or similar taxes to City and such taxes are ultimately determined to be due by a government entity or court of law, City agrees to pay in full all such taxes, including any applicable interest or penalties. In the event the tax exemption documentation provided by the City is disallowed or deemed invalid, City agrees to pay in full all such taxes, including any applicable interest or penalties. Item Amount Term Elements XS Software / Annual Software License $15,000 Annual license, ﬁrst payment due upon contracting. Subsequent payments due every 12 months. Training and Implementation Services $55,000 75% due upon contracting / 25% due upon project acceptance Conﬁdential Information - Do Not Distribute Initials________ Page of 5 6 1436 Legend Hills Drive Suite 335 Clearﬁeld, UT 84015 Additional Transaction Terms •ESRI's ArcGIS for Server Standard together with ArcGIS Desktop Standard or higher is required for this Elements XS deployment. The pricing here does not include this software and the City is responsible for purchasing, installing, and maintaining these applications. •Additional consulting or services beyond the scope of this sales agreement will be billed at $1,200 per day; any additional fees beyond the scope of this agreement will require separate Sales Agreements and must be approved by the City prior to performing the services. Hourly service rates are $150 per hour for services that require less than 1 day. Services beyond the scope of this agreement include: •Any scripts, interfaces, reports or program code requested by the Licensee, other than Program Modiﬁcations to the Elements XS applications that provide speciﬁc functionality uniquely designed for the Licensee •Consulting services for Custom Applications or Custom Programming performed speciﬁcally for the Licensee •System acceptance will begin when the City provides written conﬁrmation that the project has been completed to their satisfaction. Quote Expiration This quote is valid for 30 days. Execution Instructions Execute each page, date, and email to mboyd@novotx.com Conﬁdential Information - Do Not Distribute Initials________ Page of 6 6 City of Arlington Council Agenda Bill Item: NB #2 Attachment I COUNCIL MEETING DATE: October 2, 2017 SUBJECT: Resolution to Surplus City Property ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Airport; Dave Ryan – 360‐403‐3474 EXPENDITURES REQUESTED: Professional Services BUDGET CATEGORY BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: The resolution before the Council allows the airport to sell as surplus Hangar 57 B located on the airfield, and the building located at 19319 63rd Ave NE formerly occupied by Fiberglass Structures. The resolution has been approved by the Airport Commission, but requires final approval by the City Council. HISTORY: Hangar 57 B located on the airfield was built in 1986, is approx. 6,800 square feet and originally occupied by Bayliner to store their company aircraft. The hangar is in fair condition but needs some major repairs including a new roof, painting, electrical, HVAC, etc. The building located at 19319 63rd Ave NE, is also in fair condition, is 10,000 square feet and is also in need of similar repairs (the condition of the roof is unknown.) It has been the practice of the Airport Commission that, when possible, to sell buildings that have reverted to airport ownership. The airport does not have the staff to maintain these large structures and both staff and the commission feel that the capital improvements necessary to bring these building back into good condition would be better spent on airfield projects that benefit all of our tenants. ALTERNATIVES Approve Staff’s Recommendation with Modifications Deny Staff’s Recommendation Table Staff’s Recommendation RECOMMENDED MOTION: I move to approve the proposed resolution declaring certain airport property as surplus. RESOLUTION NO. 2017‐XXX RESOLUTION DECLARING CERTAIN PROPERTY AS SURPLUS WHEREAS, the Arlington Municipal Airport is the owner of buildings commonly known as Building 57B, located at 19128 A 59th Dr. NE, Arlington, WA; and the Fiberglass Structures building located at 19319 63rd Ave NE, Arlington, WA 98223; WHEREAS, the City believes substantial improvements will be required in the near future which will drain City resources; and WHEREAS, the cost of renovating the buildings and bringing them up to current code is so great that based upon an appraisal and consideration of comparable hangar leases, the Airport Commission has determined that renovating the buildings is not economically feasible; and WHEREAS, the City Airport Commission has recommended the buildings be declared as surplus; and WHEREAS, the City Council deems the most economical approach is to sell the building(s) in their present condition to a private buyer willing to improve the buildings; NOW, THEREFORE, the City Council of the City of Arlington Washington do hereby resolve as follows: 1. The City Council finds the buildings known as Building 57B, located at 19128 A 59th Dr. NE, Arlington, WA, and the former Fiberglass Structures Building, located at 19319 63rd Ave. NE, Arlington WA, to be surplus to the City’s needs. 2. Pursuant to AMC 3.70.020, the buildings may be sold pursuant at private sale or disposed of in a manner determined by city staff to be the most cost effective. APPROVED by the Mayor and City Council of the City of Arlington this ______ day of __________________________, 2017. CITY OF ARLINGTON ____________________________________ Barbara Tolbert, Mayor ATTEST: ______________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiffle, City Attorney