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HomeMy WebLinkAbout05-15-17 Council Meeting SPECIAL ACCOMMODATIONS:  The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required.  CALL TO ORDER  Mayor Barb Tolbert    PLEDGE OF ALLEGIANCE    ROLL CALL  Mayor Barb Tolbert – Kristin     APPROVAL OF THE AGENDA  Mayor Pro Tem Debora Nelson    INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS    PROCLAMATIONS  1. Police Week (5/14‐5/20)                                                 ATTACHMENT A      Council Liaison:  Jesica Stickles             2. Public Works Week 2017 Proclamation (5/21‐27)        ATTACHMENT B      Council Liaison:  Sue Weiss   3. EMS Week (5/21‐5/27)               ATTACHMENT C      Council Liaison:  Marilyn Oertle    PUBLIC COMMENT  For members of the public who wish to speak to the Council about any matter not on the Public Hearing  portion of the meeting.  Please limit remarks to three minutes.    CONSENT AGENDA     Mayor Pro Tem Debora Nelson        1. Minutes of the May 1 and May 8, 2017 Council Meetings       ATTACHMENT D   2. Accounts Payable  3. Street closures for special events             ATTACHMENT E  4. Intergovernmental Cooperative Purchasing Agreement       ATTACHMENT F      with Snohomish County  5. Authorize hiring of one full time commissioned police officer     ATTACHMENT G      using COPS Grant  6. Acceptance of Volunteer Fire Assistance (VFA) Grant       ATTACHMENT H    PUBLIC HEARING    Arlington City Council Meeting                                                             Monday, May 15, 2017 at 7:00 pm        City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required.  NEW BUSINESS   1. Parks, Arts, and Recreation Commission student representative    ATTACHMENT I      Staff Presentation: Heather Logan      Council Liaison:  Marilyn Oertle    DISCUSSION ITEMS    INFORMATION    ADMINISTRATOR & STAFF REPORTS    MAYOR’S REPORT    COUNCIL MEMBER REPORTS – OPTIONAL    EXECUTIVE SESSION    RECONVENE    ADJOURNMENT      To open all attachments, click here                              PROCLAMATION 2017 POLICE WEEK WHEREAS, the Congress and President of the United States have designated May 15 as Peace Officers Memorial Day, and the week in which it falls as Police Week; and WHEREAS, the International Association of Chiefs of Police has declared law enforcement officer safety and wellness a top priority, and the IACP's Center for Officer Safety and Wellness promotes the importance of individual, agency, family, and community safety and wellness awareness; and WHEREAS, the members of the Arlington Police Department play an essential role in safeguarding the rights and freedoms of the citizens of Arlington; and WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities of their police department, and that members of our police department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; and WHEREAS, the police department of Arlington has grown to be modern and scientific law enforcement agency which unceasingly provides a vital public service; NOW, THEREFORE, I, Barbara Tolbert call upon all citizens of Arlington and upon all patriotic, civil and educational organizations to observe the week of May 14-20, 2017, as POLICE WEEK with appropriate ceremonies in which all of our people may join in commemorating police officers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and, in doing so, have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens. I FURTHER call upon all citizens of Arlington to observe May 15, 2017, as Peace Officers Memorial Day to honor those peace officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty. _________________________________ Barbara Tolbert, Mayor City of Arlington Office of the Mayor Proclamation Whereas, public works services provided in our community are an integral part of our citizens’ everyday lives; and Whereas, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and Whereas, the health, safety and comfort of this community greatly depends on these facilities and services; and Whereas, the quality and effectiveness of these facilities, as well as their planning, design, and construction, are vitally dependent upon the efforts and skill of public works officials; and Whereas, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, Now, therefore, I, Barbara Tolbert Mayor of the City of Arlington do hereby proclaim the week of May 21-27 as “National Public Works Week” in The City of Arlington and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. Given under my hand and Seal of the City of Arlington, Washington, this 15th day of May, 2017. Mayor Signature SEAL Proclamation 2017 EMS Week WHEREAS, emergency medical services is a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services has grown to fill a gap by providing important, out of hospital care, including preventative medicine, follow-up care, and access to telemedicine; and WHEREAS, the emergency medical services system consists of first responders, emergency medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers, educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians, trained members of the public, and other out of hospital medical care providers; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week. NOW THEREFORE, I, Barbara Tolbert, Mayor, in recognition of this event do hereby proclaim the week of May 21 - 27, 2017, as EMERGENCY MEDICAL SERVICES WEEK in the City of Arlington. With the theme, EMS Strong: Always in Service, I encourage the community to observe this week with appropriate programs, ceremonies and activities. _________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third St May 1, 2017 Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss, Jesica Stickles, and Marilyn Oertle. Council Members Absent: City Staff Present: Paul Ellis, Heather Logan, Kristin Banfield, Kristin Garcia, Jonathan Ventura, David Ryan, and City Attorney Steve Peiffle. Also Known to be Present: Mark Everett and family, Maxine Jenft, Ryan Stupey, and members of Cub Scout Pack 209. Mayor Pro Tem Nelson called the meeting to order at 7:00 pm, and the pledge of allegiance, led by members of Cub Scout Pack 209, followed. APPROVAL OF THE AGENDA Councilmember Chris Raezer moved to approve the agenda. Councilmember Sue Weiss seconded the motion, which passed with a unanimous vote. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS Administrative Services Director Heather Logan introduced Mr. Mark Everett, recipient of the Mayor’s Volunteer Award. Mr. Everett was recognized for his promotion of healthy activities for all ages in the Arlington Community and his dedication to the Downtown Arlington Business Association. Most recently, Mr. Everett was part of organizing the Ride to Remember Oso, ensuring that our community had a meaningful and respectful way to commemorate the tragic landslide. PROCLAMATIONS PUBLIC COMMENT There was no one in the audience who wished to speak. CONSENT AGENDA Councilmember Chris Raezer moved and Councilmember Oertle seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting May 1, 2017 Page 2 of 3 1. Minutes of the April 17 and April 24, 2017 Council meetings 2. Accounts Payable ‐ Approval of EFT Payments and Claims Checks #90640 through #90770 dated April 18, 2017 through May 1, 2107 for $852,419.55 ‐ Correcting EFT Payments and Payroll checks numbers approved at the April 17, 2017 Council meeting to #29132 through #29144 dated March 1, 2017 through March 31, 2017 for $2,280,382.50. 3. Cascade Northwest Self Storage Settlement Agreement PUBLIC HEARING None. NEW BUSINESS Inter‐fund loan from the Growth Fund to the EMS Fund. Finance Director Kristin Garcia reviewed the request to provide an inter‐fund loan from the Growth Fund to the EMS Fund up to $95,737. Discussion followed. Councilmember Raezer moved and Councilmember Weiss seconded the motion to approve. The motion passed unanimously. Proposed Resolution Adopting Findings regarding the Waiver of Fees for the 2017 Fly‐In Event (Mutual Benefit Agreement) Airport Director David Ryan reviewed the proposed fee waiver resolution to waive the land use fees for the Arlington Fly‐In for the 2017 event. The FAA has concurred with this waiver, as the Fly‐In is an aeronautical event that promotes goodwill in the community and offers educational opportunities in aviation. Discussion followed. Councilmember Schuette moved and Councilmember Stickles seconded the motion to approve. The motion passed unanimously. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis reminded the Council that they should inform Wendy if they plan to attend any of the Horizontal Mixed Use public participation forums or the upcoming Fire Department training burn. COUNCIL MEMBER REPORTS Councilmembers Oertle, Stickles, Schuette, Hopson, and Nelson gave brief reports, while Councilmembers Weiss and Raezer had nothing to report at this time. MAYOR’S REPORT None. EXECUTIVE SESSION City Attorney announced that there would be no need for an Executive Session. Minutes of the City of Arlington City Council Meeting May 1, 2017 Page 3 of 3 ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:29 pm. ____________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 2  Council Chambers  110 East Third Street  May 8, 2017      Councilmembers Present:  Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss,  Jesica Stickles, and Marilyn Oertle    Staff Present:   Mayor Barbara Tolbert, Paul Ellis, Jim Kelly, Kris Wallace, Jonathan Ventura,  Bruce Stedman, Kristin Garcia, Kurt Patterson, Heather Logan, Deana Dean, and City Attorney  Steve Peiffle.    Council Members Absent:  None.    Also Known to be Present:  Judge Lorrie Towers, Judge Fred Gillings, Maxine Jenft, Sarah Arney,  Cristy Brubaker, Doug Buell, and Suzanne Elsner.    Mayor Barbara Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance  followed.    Councilmember Nelson moved to approve the agenda.  Councilmember Raezer seconded the  motion, which passed with a unanimous vote.      Mayor Tolbert introduced Judge Lorrie Towers from Marysville Municipal Court who presented  by PowerPoint the Marysville Municipal Court State of the Court.  Council questions followed.      WORKSHOP ITEMS ~ NO ACTION WAS TAKEN     Parks, Arts, and Recreation Commission student representative   Administrative Services Director Heather Logan spoke to student representative for the Parks,  Arts, and Recreation Commission Zoe Undercuffler.  Council comments followed.    Street closures for special events   Heather Logan reviewed the four street closure requests for upcoming special events.  Those  include the Show and Shine Car Show on June 10th, the Street Fair on July 7th through 9th, the  Fourth of July Parade on July 4th, the annual Fly‐In BBQ Block Party on July 7th through 9th.  Brief  discussion followed including the request not to come to council for approval if the request is  the same as the year prior.  Council comments and questions followed.  This matter is  authorized for next week’s Consent Agenda.      Minutes of the Arlington         City Council Workshop  Minutes of the City of Arlington City Council Workshop      DRAFT   May 8, 2017  Page  2 of 2    Intergovernmental Cooperative Purchasing Agreement with Snohomish County  Central Purchasing Coordinator Kurt Patterson reviewed the request which gives the give the  Mayor authority to sign an intergovernmental cooperative purchasing agreement with  Snohomish County for the purpose of utilizing the County’s competitively bid contracts.  Council  comments and questions followed.  This matter is authorized for next week’s Consent Agenda.    Review of Arlington Stormwater Management Workplan for 2017   Public Works Director Jim Kelly reviewed the annual update of the 2017 Stormwater  Management Plan as required by the National Pollution Elimination Systems Permit.  Council  questions followed.    Authorize hiring of one full time commissioned police officer using COPS Grant  Police Chief Jonathan Ventura reviewed the proposal to utilize the remaining COPS Grant funds  to hire an additional police officer.  Discussion followed.  This matter is authorized for next  week’s Consent Agenda.    Acceptance of Volunteer Fire Assistance (VFA) Grant  Fire Chief Bruce Stedman reviewed the proposal to accept the VFA Grant which is a 50%  equipment match grant to support our wildland fire efforts.  Brief discussion followed.    Miscellaneous Council Items  Councilmember Nelson commented on the new art piece at Haller Park.    Public Comment  None.    Executive Session  None.    Adjournment  The meeting was adjourned at 7:57 p.m.             ____________________________  Barbara Tolbert, Mayor  City of Arlington Council Agenda Bill Item: CA #3 Attachment E COUNCIL MEETING DATE: May 15, 2017 SUBJECT: Road Closures for Special Events ATTACHMENTS: Special event applications DEPARTMENT OF ORIGIN Recreation EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Road Closure Requests:  Show and Shine Car Show, June 10, 6am‐5pm, DABA sponsored, Olympic Ave. from Division to First Street. Any side street closures must be approved by Arlington Fire Department.  Street Fair, July 7 at 6am through July 9 at 5pm, DABA sponsored, Olympic Ave. from Division to First Street.  Fourth of July Parade, Chamber of Commerce sponsored, typical parade line up closures, and closure of Olympic Ave. from approximately 2pm‐7pm.  Block Party, annual Fly‐In BBQ, July 7 at 1pm through July 9 at noon, requested by Becky Fuller, 100 linear feet between 5210 to 5213, 200th Street NE. This street can be accessed from two entry points. Staff is requesting that annual events that have been approved not be taken to City Council on an annual basis unless changes have been made to the street closure request. Ordinance would need to be revised at a future workshop. HISTORY: These events are under review by staff through the special event process. City Council approval is required for special event street closures. The requested events are annual events. ALTERNATIVES: Do not approve some or all of the street closures. RECOMMENDED MOTION: I move to approve the street closures for the Show and Shine Car Show, the Street Fair, the Fourth of July Parade, and the Block Party, annual Fly‐In BBQ. Downtown Arlington Business Association Cristy Brubaker 360-631-6076 405 N. West Ave PMB105 Arlington 98223 cristyb19@gm ail.com Cristy Brubaker 360-631-6076 Downtown Arlington S how & S hine Car S how June 10, 2017 Car S how - Display of vintage/custom and restored vehicles on both sides of Olympic Ave from Division S treet to 1st S treet. Entertainment, Registration and Vendors to be located in the Merchant Parking Lot in the 300 block. Vendors/S ponsor Booths will also be located in City Hall Parking Lot in the area adjacent to the Visitor Center/Chamber Office. S how Cars will be parked along the frontage of the City Hall Parking Lot adjacent to Olym pic Avenue. In addition - Vendors/sponsors will be located in the Mason's Parking Lot next to Arlington Velo S ports and two car show photo booths will be located in the Mayor's Courtyard next to City Hall, along with 1 or 2 youth sport related vendors. S treet layout of cars will be the same as approved in 2016. X June 10, 2017 yes public 6AM to 4 PM (streets shall be clear of all vehicles by 5PM) 6/10 at 6 AM 4-5 PM June 10 25 400 cars Olympic Ave, Merchant's Parking Lot, City Parking Lot, Mason's Parking Lot - see attached Maps NO Olympic Ave, Merchants Parking Lot, City Parking Lot, Mason's Parking Lot - Music, Car Motors and Public Announcem ents 300-400 show cars arrive in the AM and depart in the PM. S igns, Barricades and Parking Volunteers. Asking City to provide recycling bins and come through and check garbage cans mid day for emptying. Portable Toilets w/hand washing in back of merchants parking lot. Center lane of Olym pic Ave and all cross streets to remain open for em ergency access. X X X X Visitor Center X Merchant Lot vendors X X 2 additional picnic tables - located to the rear of the merchants parking lot _______________ _______________ Camping request in accordance with AMC 9.56.120 Arlington Smokey Point Chamber of Commerc e J ennifer Egger 425.239.7664 s ame 19315 84t h av e NE Arlington 98223 jenegger@c omcas t.net Jen Egger 425.239.7664 Arlington's 4t h of J uly Grand Parade/Kiddies Parade 7/4/2017 Kiddie's Parade: 4:30 Grand Parade: 5pm X 7/7/17 y es public 4:30pm-6:30pm 2:30pm 6:30pm 20 Est 75 entries Parade Route: Oly mpic Av e (north to south), s ides treet s adjac ent to div is ion (per map) no Centennial Park Ty pic al parade nois e (mus ic/v ehic les ) APD to bloc k s treets , v olunteers prov ide traff ic e c ontrol. Parade t o be halted t o ac commodate EMS if nec es s ary . COA Res trooms at Legion Park , Cit y Hall. Porta-potties at Centennial Park As needed- parade halted/moved. 08/01/2016 08/01/2016 X X X X Legion/Cit y Hall X Traffic /crowd c ontrol X Oly mpic 20x 3 Parade Coordinator (on behalf of Arlingt on Smok ey Point Chamber of Commerc e) _______________ _______________ Camping request in acc ordanc e wit h AMC 9.56.120 08/01/2016 The event will be approved, but it is too early for the departments to review and make comment. Will need certificate of liablitiy insurance naming City as additional insured. 08/01/2016 City of Arlington Council Agenda Bill Item: CA #4 Attachment F COUNCIL MEETING DATE: May 15, 2017 SUBJECT: Intergovernmental Cooperative Purchasing Agreement ATTACHMENTS: 1. Intergovernmental Agreement 2. Resolution DEPARTMENT OF ORIGIN Finance EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Council is being asked to give the Mayor authority to sign an intergovernmental cooperative purchasing agreement with Snohomish County for the purpose of utilizing the County’s competitively bid contracts. HISTORY: Snohomish County has a competitively bid contract with Bickford Motors that offers prices better than those offered by Washington State bid contracts. The City will realize a savings of $1,300 on the first use of this contract to purchase a vehicle for the Fire Department. ALTERNATIVES: Remand back to staff for additional information. RECOMMENDED MOTION: I move to approve the Intergovernmental Cooperative Purchasing Agreement between the City of Arlington and Snohomish County, and authorize the Mayor to sign the agreement and the resolution. INTERGOVERNMENTAL COOPERATIVE Page 1 of 2 PURCHASING AGREEMENT INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT This Agreement is made by and between the CITY OF ARLINGTON, and SNOHOMISH COUNTY, both public agencies of the State of Washington within the meaning of RCW 39.34.020(1) (collectively the “Parties” and, individually, a “Party”). WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, provides for interlocal cooperation between governmental agencies; and WHEREAS, each of the Parties desires to utilize the other Party’s competitively awarded contracts when it is consistent with those awards and applicable law and when it is in their individual interest; NOW, THEREFORE, the Parties agree as follows: 1. Each of the Parties from time to time goes out to public bid or undertakes other competitive solicitation and then contracts with vendors and service providers to purchase supplies, materials, equipment, and services. 2. Each of the Parties hereby agrees to extend to the other Party the right to purchase pursuant to such bids and contracts to the extent (a) permitted by applicable law and (b) agreed upon between the awarding Party and its bidders, contractors, vendors, suppliers or service providers. 3. Each Party shall comply with all applicable laws and regulations governing its own purchases. 4. A Party purchasing from one of the other Party’s contracts shall pay the bidder, contractor, vendor, supplier, or service provider directly in accordance with its own payment procedures for its own purchases. 5. This Agreement shall create no obligation on either Party to purchase any particular good or service from the other Party’s contracts, nor shall it create any assurance, warranty, or other obligation on either Party to supply to the other Party any good or service through contracts awarded by it. 6. Each Party will indemnify and hold the other Party harmless as to any claim arising out of its negligence in the use of this Agreement. 7. Any purchase made pursuant to this Agreement is not a purchase from either of the Parties. The Party awarding a contract shall not be responsible or liable for the performance of the bidder, contractor, vendor, supplier, or service provider. No obligation, except as stated herein, shall be created between the Parties or between the Parties and any applicable bidder or contractor. 8. No separate legal or administrative entity is intended to be created pursuant to this Agreement. Nothing in this Agreement shall be construed to render the Parties partners or joint venturers. INTERGOVERNMENTAL COOPERATIVE Page 2 of 2 PURCHASING AGREEMENT 9. Both Parties agree that they shall not discriminate against any person or vendor on the grounds of race, creed, color, religion, national origin, sex, sexual orientation, age, marital status, political affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (Chapter 49.60 RCW) or the Americans with Disabilities Act of 1990, as amended (42 U.S.C. § 12101 et seq.) or another applicable state, federal or local law, rule or regulation. 10. The Purchasing Manager of Snohomish County and the ________________________ of the City of Arlington shall be the representatives of the Parties for purposes of carrying out the terms of this Agreement. 11. This Agreement will become effective upon execution by the parties and either: (a) filing of the Agreement with the appropriate County Auditor, or (b) listing of the Agreement by subject on the public agency’s web site as provided in RCW 39.34.040. 12. This Agreement shall continue in force until terminated by either Party, which termination may be effected upon receipt by one of the Parties of the written notice of termination of the other Party. 13. In the event of termination of this Agreement, any goods or services acquired by either Party pursuant to the terms of this Agreement shall remain the property of the purchasing Party. 14. This Agreement constitutes the entire Agreement between the Parties as to its subject matter. SNOHOMISH COUNTY AGENCY: ________________________ By: __________________________ By: ______________________________ County Executive TITLE: ___________________________ DATED: _________________, 201__ DATED: _________________, 201__ Approved as to form: Approved as to form: By: __________________________ By: _____________________________ Snohomish County Deputy Prosecuting Attorney TITLE: ___________________________ RESOLUTION NO. 2017‐XXX     A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARLINGTON,   WASHINGTON, AUTHORIZING THE MAYOR TO SIGN THE INTERGOVERNMENTAL COOPERATIVE  PURCHASING AGREEMENT WITH SNOHOMISH COUNTY, AS AUTHORIZED UNDER RCW  39.34.030     WHEREAS, RCW 39.34.030 authorizes the City to enter into agreements with other  governmental agencies for the cooperative purchase of equipment; and     WHEREAS, the County of Snohomish, State of Washington has a contract with Bickford  Motors for vehicles that offers better prices than those offered by Washington State bid  contracts; and     WHEREAS, the Snohomish County contract authorizes other governmental agencies to  purchase said equipment at the same price, which the City Fire Department has determined to  be a favorable price;     NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON,  HEREBY RESOLVES AS FOLLOWS:      1.  Pursuant to the authorization provided by RCW 39.34.030, the City Council of  the City of Arlington hereby authorizes the Mayor to sign the Intergovernmental  Cooperative Purchasing Agreement with Snohomish County to purchase a  vehicle from Bickford Motors for the Fire Department     APPROVED by the Mayor and City Council of the City of Arlington this ______ day of  _______________, 2017.              CITY OF ARLINGTON               _______________________________             Barbara Tolbert, Mayor  ATTEST:    _______________________________  Kristin Banfield, City Clerk      APPROVED AS TO FORM:    _______________________________  Steven J. Peiffle, City Attorney    City of Arlington Council Agenda Bill Item: CA #5 Attachment G COUNCIL MEETING DATE: May 15, 2017 SUBJECT: Additional position of one (1) commissioned police officer ATTACHMENTS: Police Dept. Staffing Memo, COPS grant award letter, Council Meeting Minutes & CAB dated November 16, 2015 DEPARTMENT OF ORIGIN Police Department EXPENDITURES REQUESTED: $125,000 COPS Grant plus $171,818.50 in City funds over 3 years BUDGET CATEGORY: General Fund – Police Budget BUDGETED AMOUNT: ‐0‐ for this position LEGAL REVIEW: DESCRIPTION: The police department is currently budgeted for 25 commissioned Police Officers. Council is asked to authorize the addition of one commissioned Police Officer to the Police Department budget, bringing the total commissioned officers to 26. HISTORY: The Arlington Police Department was awarded a grant in the amount of $250,000 by the U.S. Department of Justice Office of Community Oriented Policing Services (COPS) to hire two (2) police officers in 2015. On November 16, 2015 the Arlington City Council unanimously accepted the COPS grant, to include the additional matching funds expenditure of $343,637 over three (3) years. To date we have hired one (1) officer. Funding for the second officer was not included in the Police Department's 2017 budget allocation. ALTERNATIVES: Do not hire a second police officer and return funding to the U.S. Department of Justice. RECOMMENDED MOTION: I move to authorize the addition of a police officer FTE to the police department budget. 1 of 1 Date: May 2, 2017 To: Paul Ellis, City Administrator From: Jonathan Ventura, Chief of Police Subject: Staffing Memorandum The Arlington Police Department was awarded a grant in the amount of $250,000 by the U.S. Department of Justice Office of Community Oriented Policing Services (COPS) to hire two (2) police officers in 2015. On November 16, 2015 the Arlington City Council unanimously agreed to accept the COPS grant, to include the additional matching local funds expenditure of $343,637 over three (3) years. To date we have hired one (1) officer. We are requesting authorization to hire a second officer under the COPS grant program prior to its expiration and the subsequent forfeiture of $125,000 in federal contributions to the City of Arlington. We currently have a qualified lateral police candidate that could start as soon as June 1, 2017. This additional officer would bring the police department staffing to twenty-six (26) fully commissioned officers and one (1) limited commission officer. As a result of the economic downturn in 2008- 2009, the police department lost funding for five (5) commissioned FTE’s, down from twenty-eight (28) fully commissioned and two (2) limited commissioned officers in 2007. During this same period the City of Arlington has seen nearly a 6% increase in population with property crime on the rise. The police department has experienced nearly an 18% increase in call volume over just the last four (4) years. The addition of only one (1) fully commissioned officer, in combination with the successful completion of the Basic Law Enforcement Academy (BLEA) by two (2) police recruits currently attending, would allow the police department to once again stand up our Proactive Anti-Crime Team (ProAct) that was suspended in 2016 due to staffing shortages. We believe the ProAct is vital to our department’s success when it comes to addressing our community’s biggest concerns, particularly property crime, substance abuse, homelessness and mental health. The ProAct is made up of two detectives, taken out of the 911 call rotation, to target drug locations and top offenders. Additionally we envision the ProAct working directly with our K9 Unit on a regular basis to increase the efficiency and effectiveness of both units. The ProAct would be uniquely situated to potentially pilot a homeless outreach program to identify, locate and connect with homeless and vulnerable populations within our city. The goal of which would be to break the cycle of homelessness, mental health, and chemical dependency, thus reducing crime in the process. ProAct would continue to partner with the Arlington Community Resource Center (ACRC), the Arlington Drug Awareness Coalition (ADAC), the Department of Social and Health Services (DSHS), the Police Assisted Addiction & Recovery Initiative (PAARI), and potentially work directly with an Embedded Social Worker and a Community Court should they come to fruition. By way of a timeline, if we were successful in hiring a lateral police officer by June 1, 2017, we would anticipate standing up our ProAct Unit by July 1, 2017. Thank you for your consideration in this important endeavor. City of Arlington Police Department City of Arlington Council Agenda Bill Item: NB #1 Attachment B COUNCIL MEETING DATE: November 16, 2015 SUBJECT: Acceptance of Community Oriented Policing Services (COPS) Grant for 2 Officers ATTACHMENTS: Notification from US Department of Justice DEPARTMENT OF ORIGIN Administration / Police EXPENDITURES REQUESTED: $343,637 over 3 years BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Council is asked to authorize the acceptance of the Community Oriented Policing Services (COPS) Grant for 2 officers. The grant is for $250,000 in federal funds over a three-year grant period. The local cash match for the award is $343,637 over the three- year period. HISTORY: The City applied for the COPS grant in June 2015 and received notice of the award on October 1. ALTERNATIVES Reject the grant and return the funding to the US Department of Justice. RECOMMENDED MOTION: I move to accept the Community Oriented Policing Services (COPS) Grant for two officer positions from the United States Department of Justice. DRAFT Page 1 of 3 Council Chambers 110 East Third St November 16, 2015 City Council Members Present by Roll Call: Austin DeFreece, Jan Schuette, Marilyn Oertle, Chris Raezer, Debora Nelson, Jesica Stickles, and Randy Tendering Council Members Absent: None City Staff Present: Paul Ellis, Kristin Banfield, Kristin Garcia, Chris Young, Jim Kelly, Bruce Stedman, Eric Scott, Kris Wallace, Sheri Amundson, Deana Dean, and Steve Peiffle – City Attorney Also Known to be Present: Kirk Boxleitner, Jacob Kukuk, Mike Hopson, Taira Knee, Sue Weiss, Vicki Johnson, and Craig Christianson. Pro Tem Mayor Chris Raezer called the meeting to order at 7:00 p.m. APPROVAL OF THE AGENDA Marilyn Oertle moved to approve the Agenda. Debora Nelson seconded the motion which passed with a unanimous vote. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT CONSENT AGENDA Marilyn Oertle moved and Debora Nelson seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: 1. Minutes of the November 2 and November 9, 2015 Council Meetings 2. Accounts Payable: EFT Payments & Claims Checks #85772 through #85883 dated November 3, 2015 through November 16, 2015 in the amount of $362,132.50. PUBLIC HEARING NEW BUSINESS Acceptance of COPS Grant City Administrator Paul Ellis requested Council approve the Community Orientated Police Services (COPS) Grant for two officers. Brief discussion followed. Jesica Stickles moved and Debora Nelson seconded the motion to accept the Community Oriented Policing Services (COPS) Grant for two officer positions from the United States Department of Justice. The motion was approved by a unanimous vote. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting November 16, 2015 Page 2 of 3 Board Appointments for Lodging Tax Advisory Committee and Park, Arts, and Recreation Committee Kristin Banfield, Director of Human Resources and Communications, requested Council appoint Vicki Johnson and Eric Stroschein to the Lodging Tax Advisory Committee and Taira Knee to the Park, Arts, and Recreation Committee. Marilyn Oertle moved and Randy Tendering seconded the motion to confirm the appointments of Vicki Johnson and Eric Stroschein to the Lodging Tax Advisory Committee, and Taira Knee to Parks, Art and Recreation Commission. The motion was approved by a unanimous vote. Memorandum of Understanding (MOU) with IAFF Local #3728 Regarding Temporary Medical Service Officers (MSO’s) Public Safety Director Bruce Stedman requested Council approve the MOU reached with IAFF which establishes three temporary positions of “Medical Services Officers”, the selection process for these positions, their level of authority and compensation for the additional duties. Jesica Stickles moved and Marilyn Oertle seconded the motion to approve the Memorandum of Understanding (MOU) with IAFF Local No. 3728 for Temporary Medical Services Officers (MSO), and authorize the Mayor to sign it. The motion was approved by a unanimous vote. Authority to Bid Gleneagle Storm Pond Maintenance Public Works Director Jim Kelly requested Council grant the authority to bid storm maintenance on the two Gleneagle storm ponds. Randy Tendering moved and Marilyn Oertle seconded the motion to authorize staff to bid the Gleneagle Storm Pond Repair Project, pending final review by the City Attorney. The motion was approved by a unanimous vote. Smokey Point Safety Improvement Project City Engineer Eric Scott requested Council approve the rejection of all bids for the Smokey Point Safety Improvement Project and cancel the project. Debora Nelson moved and Marilyn Oertle seconded the motion to reject all bids for the Smokey Point Safety Improvement Project and cancel the project, pending final review by the City Attorney. The motion was approved by a unanimous vote. Interlocal Agreement (ILA) for Arlington-Marysville Manufacturing Industrial Center (MIC) Market Study Community and Economic Development Director Chris Young requested Council approve the Interlocal Agreement with Marysville regarding consultant services for the MIC market study. Jesica Stickles moved and Randy Tendering seconded the motion to approve the Interlocal Agreement with the City of Marysville regarding consultant services for an Arlington-Marysville Manufacturing- Industrial Center Market Study. The motion was approved by a unanimous vote. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis discussed the minor flooding over the weekend at Haller and Twin Rivers Parks indicating there was some cleanup with no damage and that we would likely see more flooding in the near future. Minutes of the City of Arlington City Council Meeting November 16, 2015 Page 3 of 3 COUNCIL MEMBER REPORTS and MAYOR’S REPORT Austin DeFreece, Jan Schuette, Debora Nelson, Jesica Stickles and Randy Tendering had brief reports while Marilyn Oertle and Chris Raezer had nothing to report at this time. EXECUTIVE SESSION None ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:26 p.m. ____________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 2 Council Chambers 110 East Third Street November 23, 2015 Councilmembers Present: Austin DeFreece (arrived at 7:05), Jan Schuette, Marilyn Oertle, Chris Raezer, Debora Nelson, Jesica Stickles, and Randy Tendering Council Members Absent: None Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Kristin Garcia, Sheri Amundson, Chris Young, Jim Kelly, Kris Wallace, Jonathan Ventura, Wendy Van Der Meersche, and City Attorney Steve Peiffle. Also Known to be Present: Sue Weiss, Heather Logan, and Sarah Arney Mayor Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed. Chris Raezer moved to approve the agenda; Debora Nelson seconded the motion, which passed with a unanimous vote. WORKSHOP ITEMS – NO ACTION WAS TAKEN Strategies 360 Services Agreement City Administrator Paul Ellis and Director of Human Resources & Communications Kristin Banfield reviewed the Strategies 360 contract for lobbying services for 2016. Brief discussion followed. Amendment to AMC 2.04 to Implement Citizen Salary Commission Decision Kristin Banfield and Citizen Salary Commission Chair Heather Logan provided information and background on an ordinance amending AMC Chapter 2.04 to implement the Citizen Salary Commission’s recommendation. Brief discussion followed. Amendment to Public Defender Contract Kristin Banfield spoke regarding a fee increase and proposed contract amendment with Feldman & Lee, the City’s indigent defense counsel since 2007. Discussion followed with Kristin answering council questions. Appointment to Planning Commission Community & Economic Development Director Chris Young spoke regarding two applicants’ interviewed for a vacant Planning Commission position which occurred when Tony LaSalata resigned, leaving an unexpired term until April 1, 2021.The interview panel has recommended the appointment of applicant Kevin Hughes. Brief discussion followed. MSA Design Contract for design of 2016 Waterline and Pavement Preservation Public Works Director Jim Kelly spoke regarding the Scope of Work (SOW) and fee estimate from consultant Murray, Smith and Associates, Inc. for design of the 2016 water main replacement and pavement preservation projects. Brief discussion followed. Authority to Bid Bio Solids Hauling Contract Jim Kelly presented a request for authority to advertise for a Request for Proposal (RFP) for the hauling and land application of biosolids, in excess of what the City’s Biosolids Compost Facility (BCF) can Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop November 23, 2015 Page 2 of 2 process, through a Department of Ecology licensed contractor. Discussion followed with Jim answering council questions. Surplus Vehicles Resolution Jim Kelly presented a request for approval of a resolution declaring three Water and Sewer Utility vehicles as surplus. Council questions followed. Public Works Surplus Meters/Scrap Metal Resolution Jim Kelly presented a request for approval of a resolution declaring used water meters and scrap metals as surplus authorizing their sale. Brief discussion followed with Jim answering council questions. September and October 2015 Financial Report Finance Director Kristin Garcia reviewed the September and October 2015 Financial Report and answered council questions. Miscellaneous Council Items Mayor Barb thanked Austin DeFreece for his service as interim city councilmember and presented him with a City of Arlington pin. Public Comment None Executive Session None The meeting was adjourned at 7:50 p.m. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #6 Attachment H COUNCIL MEETING DATE: May 15, 2017 SUBJECT: Acceptance of Volunteer Fire Assistance (VFA) Grant ATTACHMENTS: 2017 Phase I Grant Program Explanation DEPARTMENT OF ORIGIN: Fire Department EXPENDITURES REQUESTED: $2,486.94 BUDGET CATEGORY: Capital Budget – Fire funds BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: This is a 50% equipment match grant to support our efforts in ensuring we have all necessary tools to respond to what is anticipated to be an aggressive wildland fire season. HISTORY: Arlington Fire has taken an increased interest in wildland responses throughout the state in the past years. To include many staff members becoming red card certified. Last year we also added a brush truck to our agency for wildland responses. ALTERNATIVES: Do not accept the match. We would need to pay the full $4,973.88 to purchase the equipment needed for our agency to participate in the 2017 wildland responses. RECOMMENDED MOTION: I move to accept the Volunteer Fire Assistance (VFA) Grant in the amount of $2,486.94, funded through the US Department of Agriculture, Forest Service (USFS), and authorize the Mayor to sign any grant documentation. City of Arlington Council Agenda Bill Item: NB #1 Attachment I COUNCIL MEETING DATE: May 15, 2017 SUBJECT: Parks, Arts, and Recreation Commission student appointment ATTACHMENTS: Redacted application of Zoe Undercuffler DEPARTMENT OF ORIGIN Administration EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Zoe Undercuffler was interviewed for PARC on April 25. PARC is recommending Zoe be appointed for a Student PARC position. She is a junior at Arlington High School and has volunteered at many city event with Youth Dynamics. She is on the robotics team and art club. HISTORY: Ordinance regarding Park, Arts and Recreation Commission: There are two youth‐specific seats on the PARC. Youth commission members shall be entitled to vote. Youth commission members shall be appointed to serve up to two‐years during their junior and senior years in high school. ALTERNATIVES Table the recommendations until a later date. RECOMMENDED MOTION: I move to confirm the appointment of Zoe Undercuffler to the Parks, Arts, and Recreation Commission student position. Zoë Undercuffler Same ✔ 4/26/17 (Attach page for additional space) I moved to Arlington about six years ago, and I have been heavily involved in all of the volunteer events with Youth Dynamics.i will be gone for two months, after the 20th of June, as I have applied to become part of the Internship in High School program with YD Adventures. I am also frequently outside on the centennial trail or at the parks here, and I would love the opportunity to be able to improve them in many ways. I am also an artist, which gives me the connections to other aspiring local artists. I am also on the local robotics team (The Neobots), as a PR member, and so I have some experience in the public relations area, and I am well versed in working with other people. I believe that I will be able to provide a new perspective as a junior in highschool, and hope to be able to help. Thank you Lodging Tax applicants must attach a letter of support from the organization they are representing.