Loading...
HomeMy WebLinkAbout05-08-17 Council Workshop SPECIAL ACCOMMODATIONS:  The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required.    CALL TO ORDER  Mayor Barb Tolbert    PLEDGE OF ALLEGIANCE    ROLL CALL  Mayor Barb Tolbert – Deana   APPROVAL OF THE AGENDA  Mayor Pro Tem Debora Nelson    INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS  Judge Towers and Judge Gillings – Marysville Municipal Court  Mayor Barb Tolbert    WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN  1. Parks, Arts, and Recreation Commission student representative     ATTACHMENT A       Staff Presentation: Heather Logan       Council Liaison:  Marilyn Oertle    2. Street closures for special events             ATTACHMENT B      Staff Presentation: Heather Logan      Council Liaison:  Marilyn Oertle    3. Intergovernmental Cooperative Purchasing Agreement       ATTACHMENT C      with Snohomish County      Staff Presentation: Kurt Patterson      Council Liaison:  Mayor Pro Tem Debora Nelson    4. Review of Arlington Stormwater Management Workplan  for 2017   ATTACHMENT D      Staff Presentation: Jim Kelly      Council Liaison:  Mayor Pro Tem Debora Nelson    5. Authorize hiring of one full time commissioned police officer     ATTACHMENT E      using COPS Grant      Staff Presentation: Jonathan Ventura      Council Liaison:  Jesica Stickles/Marilyn Oertle    Arlington City Council Workshop                                                       Monday, May 8, 2017 at 7:00 pm          City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.   6. Acceptance of Volunteer Fire Assistance (VFA) Grant       ATTACHMENT F      Staff Presentation: Bruce Stedman      Council Liaison:  Jesica Stickles/Marilyn Oertle    7. Miscellaneous council items    EXECUTIVE SESSION    RECONVENE    PUBLIC COMMENT  For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.    ADJOURNMENT  Mayor Barb Tolbert     City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: May 8, 2017 SUBJECT: Parks, Arts, and Recreation Commission student appointment ATTACHMENTS: Redacted application of Zoe Undercuffler DEPARTMENT OF ORIGIN Administration EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Zoe Undercuffler was interviewed for PARC on April 25. PARC is recommending Zoe be appointed for a Student PARC position. She is a junior at Arlington High School and has volunteered at many city event with Youth Dynamics. She is on the robotics team and art club. HISTORY: Ordinance regarding Park, Arts and Recreation Commission: There are two youth‐specific seats on the PARC. Youth commission members shall be entitled to vote. Youth commission members shall be appointed to serve up to two‐years during their junior and senior years in high school. ALTERNATIVES Table the recommendations until a later date. RECOMMENDED MOTION: Workshop; discussion only. At the May 15 council meeting, the recommended motion will be, “I move to appoint Zoe Undercuffler to the Parks, Arts, and Recreation Commission student position.” Zoë Undercuffler Same ✔ 4/26/17 (Attach page for additional space) I moved to Arlington about six years ago, and I have been heavily involved in all of the volunteer events with Youth Dynamics.i will be gone for two months, after the 20th of June, as I have applied to become part of the Internship in High School program with YD Adventures. I am also frequently outside on the centennial trail or at the parks here, and I would love the opportunity to be able to improve them in many ways. I am also an artist, which gives me the connections to other aspiring local artists. I am also on the local robotics team (The Neobots), as a PR member, and so I have some experience in the public relations area, and I am well versed in working with other people. I believe that I will be able to provide a new perspective as a junior in highschool, and hope to be able to help. Thank you Lodging Tax applicants must attach a letter of support from the organization they are representing. City of Arlington Council Agenda Bill Item: WS #2 Attachment B COUNCIL MEETING DATE: May 8, 2017 SUBJECT: Road Closures for Special Events ATTACHMENTS: Special event applications DEPARTMENT OF ORIGIN Recreation EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Road Closure Requests: Show and Shine Car Show, June 10, 6am‐5pm, DABA sponsored, Olympic Ave. from Division to First Street. Any side street closures must be approved by Arlington Fire Department. Street Fair, July 7 at 6am through July 9 at 5pm, DABA sponsored, Olympic Ave. from Division to First Street. Fourth of July Parade, Chamber of Commerce sponsored, typical parade line up closures, and closure of Olympic Ave. from approximately 2pm‐7pm. Block Party, annual Fly‐In BBQ, July 7 at 1pm through July 9 at noon, requested by Becky Fuller, 100 linear feet between 5210 to 5213, 200th Street NE. This street can be accessed from two entry points. Staff is requesting that annual events that have been approved not be taken to City Council on an annual basis unless changes have been made to the street closure request. Ordinance would need to be revised at a future workshop. HISTORY: These events are under review by staff through the special event process. City Council approval is required for special event street closures. The requested events are annual events. ALTERNATIVES: Do not approve some or all of the street closures. RECOMMENDED MOTION: Workshop; discussion only. Downtown Arlington Business Association Cristy Brubaker 360-631-6076 405 N. West Ave PMB105 Arlington 98223 cristyb19@gm ail.com Cristy Brubaker 360-631-6076 Downtown Arlington S how & S hine Car S how June 10, 2017 Car S how - Display of vintage/custom and restored vehicles on both sides of Olympic Ave from Division S treet to 1st S treet. Entertainment, Registration and Vendors to be located in the Merchant Parking Lot in the 300 block. Vendors/S ponsor Booths will also be located in City Hall Parking Lot in the area adjacent to the Visitor Center/Chamber Office. S how Cars will be parked along the frontage of the City Hall Parking Lot adjacent to Olym pic Avenue. In addition - Vendors/sponsors will be located in the Mason's Parking Lot next to Arlington Velo S ports and two car show photo booths will be located in the Mayor's Courtyard next to City Hall, along with 1 or 2 youth sport related vendors. S treet layout of cars will be the same as approved in 2016. X June 10, 2017 yes public 6AM to 4 PM (streets shall be clear of all vehicles by 5PM) 6/10 at 6 AM 4-5 PM June 10 25 400 cars Olympic Ave, Merchant's Parking Lot, City Parking Lot, Mason's Parking Lot - see attached Maps NO Olympic Ave, Merchants Parking Lot, City Parking Lot, Mason's Parking Lot - Music, Car Motors and Public Announcem ents 300-400 show cars arrive in the AM and depart in the PM. S igns, Barricades and Parking Volunteers. Asking City to provide recycling bins and come through and check garbage cans mid day for emptying. Portable Toilets w/hand washing in back of merchants parking lot. Center lane of Olym pic Ave and all cross streets to remain open for em ergency access. X X X X Visitor Center X Merchant Lot vendors X X 2 additional picnic tables - located to the rear of the merchants parking lot _______________ _______________ Camping request in accordance with AMC 9.56.120 Arlington Smokey Point Chamber of Commerc e J ennifer Egger 425.239.7664 s ame 19315 84t h av e NE Arlington 98223 jenegger@c omcas t.net Jen Egger 425.239.7664 Arlington's 4t h of J uly Grand Parade/Kiddies Parade 7/4/2017 Kiddie's Parade: 4:30 Grand Parade: 5pm X 7/7/17 y es public 4:30pm-6:30pm 2:30pm 6:30pm 20 Est 75 entries Parade Route: Oly mpic Av e (north to south), s ides treet s adjac ent to div is ion (per map) no Centennial Park Ty pic al parade nois e (mus ic/v ehic les ) APD to bloc k s treets , v olunteers prov ide traff ic e c ontrol. Parade t o be halted t o ac commodate EMS if nec es s ary . COA Res trooms at Legion Park , Cit y Hall. Porta-potties at Centennial Park As needed- parade halted/moved. 08/01/2016 08/01/2016 X X X X Legion/Cit y Hall X Traffic /crowd c ontrol X Oly mpic 20x 3 Parade Coordinator (on behalf of Arlingt on Smok ey Point Chamber of Commerc e) _______________ _______________ Camping request in acc ordanc e wit h AMC 9.56.120 08/01/2016 The event will be approved, but it is too early for the departments to review and make comment. Will need certificate of liablitiy insurance naming City as additional insured. 08/01/2016 City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: May 8, 2017 SUBJECT: Intergovernmental Cooperative Purchasing Agreement ATTACHMENTS: 1. Intergovernmental Agreement 2. Resolution DEPARTMENT OF ORIGIN Finance EXPENDITURES REQUESTED: N/A BUDGET CATEGORY:N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Council is being asked to give the Mayor authority to sign an intergovernmental cooperative purchasing agreement with Snohomish County for the purpose of utilizing the County’s competitively bid contracts. HISTORY: Snohomish County has a competitively bid contract with Bickford Motors that offers prices better than those offered by Washington State bid contracts. The City will realize a savings of $1,300 on the first use of this contract to purchase a vehicle for the Fire Department. ALTERNATIVES: Remand back to staff for additional information. RECOMMENDED MOTION: Workshop; discussion only. INTERGOVERNMENTAL COOPERATIVE Page 1 of 2 PURCHASING AGREEMENT INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT This Agreement is made by and between the CITY OF ARLINGTON, and SNOHOMISH COUNTY, both public agencies of the State of Washington within the meaning of RCW 39.34.020(1) (collectively the “Parties” and, individually, a “Party”). WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, provides for interlocal cooperation between governmental agencies; and WHEREAS, each of the Parties desires to utilize the other Party’s competitively awarded contracts when it is consistent with those awards and applicable law and when it is in their individual interest; NOW, THEREFORE, the Parties agree as follows: 1. Each of the Parties from time to time goes out to public bid or undertakes other competitive solicitation and then contracts with vendors and service providers to purchase supplies, materials, equipment, and services. 2. Each of the Parties hereby agrees to extend to the other Party the right to purchase pursuant to such bids and contracts to the extent (a) permitted by applicable law and (b) agreed upon between the awarding Party and its bidders, contractors, vendors, suppliers or service providers. 3. Each Party shall comply with all applicable laws and regulations governing its own purchases. 4. A Party purchasing from one of the other Party’s contracts shall pay the bidder, contractor, vendor, supplier, or service provider directly in accordance with its own payment procedures for its own purchases. 5. This Agreement shall create no obligation on either Party to purchase any particular good or service from the other Party’s contracts, nor shall it create any assurance, warranty, or other obligation on either Party to supply to the other Party any good or service through contracts awarded by it. 6. Each Party will indemnify and hold the other Party harmless as to any claim arising out of its negligence in the use of this Agreement. 7. Any purchase made pursuant to this Agreement is not a purchase from either of the Parties. The Party awarding a contract shall not be responsible or liable for the performance of the bidder, contractor, vendor, supplier, or service provider. No obligation, except as stated herein, shall be created between the Parties or between the Parties and any applicable bidder or contractor. 8. No separate legal or administrative entity is intended to be created pursuant to this Agreement. Nothing in this Agreement shall be construed to render the Parties partners or joint venturers. INTERGOVERNMENTAL COOPERATIVE Page 2 of 2 PURCHASING AGREEMENT 9. Both Parties agree that they shall not discriminate against any person or vendor on the grounds of race, creed, color, religion, national origin, sex, sexual orientation, age, marital status, political affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (Chapter 49.60 RCW) or the Americans with Disabilities Act of 1990, as amended (42 U.S.C. § 12101 et seq.) or another applicable state, federal or local law, rule or regulation. 10. The Purchasing Manager of Snohomish County and the ________________________ of the City of Arlington shall be the representatives of the Parties for purposes of carrying out the terms of this Agreement. 11. This Agreement will become effective upon execution by the parties and either: (a) filing of the Agreement with the appropriate County Auditor, or (b) listing of the Agreement by subject on the public agency’s web site as provided in RCW 39.34.040. 12. This Agreement shall continue in force until terminated by either Party, which termination may be effected upon receipt by one of the Parties of the written notice of termination of the other Party. 13. In the event of termination of this Agreement, any goods or services acquired by either Party pursuant to the terms of this Agreement shall remain the property of the purchasing Party. 14. This Agreement constitutes the entire Agreement between the Parties as to its subject matter. SNOHOMISH COUNTY AGENCY: ________________________ By: __________________________ By: ______________________________ County Executive TITLE: ___________________________ DATED: _________________, 201__ DATED: _________________, 201__ Approved as to form: Approved as to form: By: __________________________ By: _____________________________ Snohomish County Deputy Prosecuting Attorney TITLE: ___________________________ RESOLUTION NO. 2017‐XXX     A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARLINGTON,   WASHINGTON, AUTHORIZING THE MAYOR TO SIGN THE INTERGOVERNMENTAL COOPERATIVE  PURCHASING AGREEMENT WITH SNOHOMISH COUNTY, AS AUTHORIZED UNDER RCW  39.34.030     WHEREAS, RCW 39.34.030 authorizes the City to enter into agreements with other  governmental agencies for the cooperative purchase of equipment; and     WHEREAS, the County of Snohomish, State of Washington has a contract with Bickford  Motors for vehicles that offers better prices than those offered by Washington State bid  contracts; and     WHEREAS, the Snohomish County contract authorizes other governmental agencies to  purchase said equipment at the same price, which the City Fire Department has determined to  be a favorable price;     NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON,  HEREBY RESOLVES AS FOLLOWS:      1.  Pursuant to the authorization provided by RCW 39.34.030, the City Council of  the City of Arlington hereby authorizes the Mayor to sign the Intergovernmental  Cooperative Purchasing Agreement with Snohomish County to purchase a  vehicle from Bickford Motors for the Fire Department     APPROVED by the Mayor and City Council of the City of Arlington this ______ day of  _______________, 2017.              CITY OF ARLINGTON               _______________________________             Barbara Tolbert, Mayor  ATTEST:    _______________________________  Kristin Banfield, City Clerk      APPROVED AS TO FORM:    _______________________________  Steven J. Peiffle, City Attorney    City of Arlington Council Agenda Bill Item: WS #4 Attachment D COUNCIL MEETING DATE: May 8, 2017 SUBJECT: Review of the Arlington 2017 Stormwater Management Program (SWMP) ATTACHMENTS: 2017 Stormwater Management Program (SWMP) DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: None BUDGET CATEGORY: None BUDGETED AMOUNT: None LEGAL REVIEW: DESCRIPTION: Review of the annual update of the 2017 Stormwater Management Plan as required by the National Pollution Elimination Systems Permit HISTORY: The National Pollutant Discharge Elimination System permit (Permit) is a federal permit that regulates stormwater and wastewater discharges to waters of the State. While it is a federal permit, the regulatory authority has been passed to the Washington State Department of Ecology (DOE). The first Western Washington Phase II Municipal Stormwater Permit was issued by DOE in January of 2007. The current permit term is five years, beginning August 1, 2013 and ending July 31, 2018. Special Condition S5 of the Permit requires that the City of Arlington maintain and annually update a Stormwater Management Program (SWMP) and present the update to the public. The purpose of the SWMP Plan is to detail actions that the City of Arlington has taken and will take to maintain compliance with conditions in the Permit. The SWMP Plan will be an attachment to the Arlington Annual Stormwater Report that is required to be submitted to the DOE by March 31 of each year. The City’s 2017 SWMP is intended to reduce the discharge of pollutants from the City’s Municipal Separate Storm Sewer System (MS4) to the Maximum Extent Practicable, meet Washington State’s All Known and Reasonable Treatment (AKART) requirements, and protect water quality. This goal is accomplished by the inclusion of all Permit SWMP components, minimum measures, and implementation schedules into the City’s SWMP. City of Arlington Council Agenda Bill Item: WS #4 Attachment D HISTORY (cont’d): In compliance with Permit requirements, where the City is already implementing actions or activities called for in this document, the City will continue those actions or activities regardless of the schedule called for in this document. The City will adapt these actions or implement new activities as required by Permit deadlines and as City staff measures the effectiveness of current actions or activities. The City now is active in all 6 areas of permit activity including: - Monitoring the MS4 and other waters and reporting to DOE - Public education and outreach - Public involvement and participation - Illicit Discharge Detection and Elimination - Controlling runoff from new development, redevelopment and construction sites - Municipal operations and maintenance (O&M) ALTERNATIVES - This is an informational item allowing City Council and Public an opportunity to provide comment and suggested changes to the plan RECOMMENDED MOTION: Workshop; discussion only. City of Arlington 2017 Stormwater Management Program 2 3 Table of Contents ...................................................................................................................... 3 Credits ....................................................................................................................................... 3 1. Reader’s Guide.................................................................................................................. 4 1.1. Why We’re Here ..................................................................................................... 4 1.2. Program Requirements………………………………………………………… 5 1.3. What’s Inside .......................................................................................................... 6 1.4. History of plan versions .......................................................................................... 6 2. Stormwater Management Program Administration .......................................................... 8 2.1. What’s Required ..................................................................................................... 8 2.2. Work Activities ……………………………………………………………… ...10 3. Public Education And Outreach ................................................................................... ...11 3.1. What’s Required……………………………………………………………… ..12 3.2. Work Activities …………………………………………………………….......13 4. Public Involvement and Participation ......................................................................... ....15 4.1. What’s Required .................................................................................................. .15 4.2. Work Activities ……………………………………………………………… 17 5. Illicit Discharge Detection And Elimination .................................................................. 17 5.1. What’s Required ................................................................................................... 17 5.2. Work Activities ………………………………………………………………...20 6 Controlling Runoff from New Development, Redevelopment And Construction Sites 21 6.1. What’s Required ................................................................................................... 21 6.2. Work Activities.................................................. 24Error! Bookmark not defined. 7. Pollution Prevention And Operation And Maintenance For Municipal Operations ....... 25 7.1. What’s Required ................................................................................................... 25 7.2. Work Activities..................................................................................................... 26 8. Total Maximum Daily Load (TMDL) Requirements ..................................................... 29 8.1. What’s Required ................................................................................................... 29 8.2. Work Activities.................................................. 34Error! Bookmark not defined. 9 Monitoring ................................................................................................................... 32 9.1. What’s Required ............................................................................................... 32 9.2. Work Activities .............................................. 35Error! Bookmark not defined. 10. Background Information……………………………………………………… …...37 Western Washington Phase II Municipal Stormwater Permit Special and General Conditions http://www.ecy.wa.gov/programs/wq/stormwater/municipal/phaseIIww/5YR/2014mod/W WAPhaseII-Permit-2014Final.pdf Credits: Photo of local Girl Scout Troop stencilling stormwater drains in Old-Town Arlington. 4 1. Reader’s Guide 1.1. Why We’re Here The National Pollutant Discharge Elimination System (NPDES) permit program is a tool for the management of pollutants discharged from point sources, such as where pipes and ditches empty into rivers. Initially applied to industrial dischargers and publicly-owned treatment works (POTWs), Clean Water Act amendments in 1987 expanded the program to include stormwater runoff in areas with the greatest potential to negatively impact water quality, defined as municipalities with a 1990 population of over 100,000 people. In Washington State, where the Department of Ecology (Ecology) has been delegated the NPDES permit authority; these communities were regulated under the Phase I NPDES Municipal Stormwater Permit. In 1999, the NPDES stormwater permit program was extended—as “Phase II”—to cover point and non- point (dispersed) stormwater discharges from "small" Municipal Separate Stormwater Sewer Systems (MS4s), as well as for construction activity that disturbs between 1 and 5 acres of land. Phase II communities include those that: • Own and operate a storm drain system • Discharge to surface waters • Are located in urbanized areas • Have a population greater than 10,000 Across Washington State, 108 towns, cities and counties located within urban areas—including the City of Arlington—met these criteria and fall under the regulation of NPDES-Phase II. Other neighboring Phase II communities include the Cities of Marysville and Granite Falls. The City of Stanwood does not meet all of the criteria and is not regulated under the NPDES Phase II stormwater program. Ecology regulates all Phase II communities in Western Washington under one permit. Drafting of the Phase II Municipal Stormwater Permit for Western Washington (the Permit) began in the Fall of 2004. The formal permit was issued on January 17, 2007, and became effective February 17, 2007. Ecology administers the permit in 5-year cycles. The past permit cycle was scheduled to expire on February 15, 2012, however it was extended through July 31, 2013. Since August 1, 2013 the City has been operating under the updated NPDES Phase II 2013 – 2018 permit cycle. There were several appeals to the permit and Washington State Department of Ecology issued the final modified Western Washington Phase II Municipal Stormwater Permit on December 17, 2014. This modified Phase II permit only applies to Western Washington and was effective on January 17, 2015. 5 Additional information regarding the Phase II Municipal Stormwater Permit for Western Washington can be found on Ecology’s website: http://www.ecy.wa.gov/programs/wq/stormwater/municipal/phaseIIww/wwphiipermit.html. 1.2. Program requirements The Permit requires the City to develop and implement this Stormwater Management Program (SWMP) that addresses Permit conditions grouped according to the following components: • Public Education and Outreach • Public Involvement • Illicit Discharge Detection and Elimination • Runoff Control for New Development, Redevelopment and Construction Sites • Pollution Prevention for Municipal Operations and Maintenance • Total Maximum Daily Loads (TMDLs), also known as water clean-up plans Annually the City must perform the following activities: • Submit an updated SWMP document to Ecology describing compliance activities planned for the coming permit year (workplan) • Post the SWMP document on the web • Submit an annual report documenting Permit compliance activities for the previous calendar year. Each annual SWMP work plan is to be developed with input from the public. Ultimately, guided by public opinion, this SWMP will direct City leaders and staff in its annual responsibilities for protecting our rivers, streams, and wetlands. City departments that may be affected by this 2017 SWMP, and their abbreviations within this SWMP, include: • Public Works Utilities Division (PW Utilities); • Community and Economic Development (CED) ; • Public Works Engineering Division (PW Eng.); • Public Works (PW Admin, Sewer, Water, Stormwater); • Finance Department (Finance); • Information Technology (IT); • Human Resources Department (HR); • Public Safety – Police and Fire Departments (PD,FD) 6 1.3. What’s Inside As shown in the Table of Contents, this 2017 SWMP work plan is formatted to address the following eight permit conditions groups: • SWMP Administration ; • Public Education; • Public Involvement ; • Illicit Discharges; • Runoff Controls; • Municipal Operations ; • Water Clean-up Plans or TMDLs; and • Monitoring. Each permit condition group is in a separate section and uses a series of two tables to describe the work plan intended to address the Permit conditions in that group. The first table is a summary of the individual permit conditions and the condition’s effective date. The second table identifies the associated work activities for each listed condition that will be completed in 2017, and the department(s) responsible for the implementation. Some efforts may be extended as necessary to incorporate adaptive management responses for continuous improvement of the SWMP. Appendix A of this document includes a link to the text of the Western Washington Phase II Municipal Stormwater Permit. The Permit contains a list of useful definitions and acronyms that may be referenced within this or future SWMP work plans. 1.4. History of plan versions You are reading Version 2017 of the City of Arlington’s Stormwater Management Program work plan. The SWMP is expected to be a living, changing document, as staff and the public provide input to the SWMP. The below Table 1-1 is intended to document key changes from the previous versions of the SWMP. Table 1-1. Version History of the City of Arlington SWMP Work Plan Version Release Date Chronological Changes from Previous Versions previous version. This version submitted with 2007 annual report. environments in Section 2. 7 activities and 2009 proposed activities. descriptions of stormwater system and setting. This version referenced in City’s 2008 NPDES II permits annual report. 2009 and proposed activities in 2010. This version referenced in City’s 2009 NPDES II permit annual report. through 2010 and proposed activities for 2011. This version referenced SWMP version is intended to achieve full permit compliance by the end of the permit term, February 17, 2012. Also includes Bacterial Pollution Control Plan within TMDL Section 9.4. activities through 2011, and proposed activities through July 31, 2013. This version referenced in the City’s 2011 NPDES Implementation of this SWMP is intended to continue full compliance with the permit. This version will also include reference to monitoring and maintenance of the new Old-town stormwater wetland. two tables. The first table shows what is required for that chapter, and the second table shows the proposed actions for the upcoming year. required in the 2013 – 2018 updated Phase II permit. Implementation of updated LID codes a new activity. 2017. Implementation of Source Tracking procedures is the final major change required by the 2013 – 2018 permit update. 8 2. Stormwater Management Program Administration This section addresses Permit conditions regulating the City’s administration of the overall SWMP and NPDES Phase II program. 2.1. What’s Required The Permit requires the City to meet certain SWMP administrative conditions, the requirements for 2017 are summarized in Table 2-1. See link to the current Permit at Department of Ecology’s website in Appendix A for the complete text of special and general conditions in the Permit. Table 2-1. Permit Requirements for Stormwater Management Program Administration S5.A.2 Written SWMP organized by program components, updated at least annually, and submitted with annual reports. enforcement actions, education and other activities. efficient programs, particularly where MS4s and water bodies are interconnected or shared. least 5 years. documenting City’s evaluation of SWMP implementation and compliance, and implementation schedule, and geographic area under Permit. 9 2.2 Work Activities Table 2-2. City of Arlington 2017 Work Plan to address permit requirements for Stormwater Management Program Administration S5.A.2 Share draft of 2017 revised SWMP with City staff. PW Utilities 3/1/17 S5.A.2 Meet or talk with interested public to present and solicit input on draft SWMP. City can provide cost estimates of program components. maintenance activities. PW Utilities of inspection, enforcement, education and other forms for implementation of asset management database (Cartegraph – Possible switch to “Elements” in 2017). Sound Permittees) NPDES stormwater forum; coordinate efforts as opportunities evolve; quarterly meetings anticipated. regards to management of interconnecting facilities. PW Eng. CED electronic reporting system. 2017 electronically on Utilities server and web site. land use code, standards and specifications, and City Council 10 Reference Proposed Effort Who1 Schedule NPDES permit. PW Utilities Council Workshop. methodology appropriate to the characteristics of Arlington’s MS4 water quality concerns. 2017 1 First department listed in each cell assumes lead role 11 3. Public Education and Outreach This section addresses Permit conditions regulating the City’s Public Education and Outreach (PEO) activities under the SWMP. 3.1. What’s Required The Permit requires the City to implement Public Education and Outreach activities, the requirements for 2017 are summarized in Table 3-1. See link to the current Permit at Department of Ecology’s website in Appendix A for the complete text of special and general conditions in the Permit. Table 3-1. Permit Requirements for Public Education and Outreach S5.C.1.a Develop an education and outreach program to reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater impacts; target populations and topics prioritized below. surfaces, source control BMPs, stewardship for pet owners and homeowners. hazardous chemicals; soaps and cleaning supplies; illicit discharges. care practices, pesticide/fertilizer use, carpet cleaning, auto repair, LID practices, storm pond maintenance. planners: technical standards for plans, LID techniques, water quality & flow control BMPs. target audiences. 12 3.2 Work Activities Table 3.2. City of Arlington 2017 Work Plan to address permit requirements for Public Education and Outreach S5.C.1.a Document and schedule the City’s pertinent Public Education and Outreach efforts under Stormwater Utility. Utility watershed groups to identify cooperative education opportunities. Utility 2017 Salmon Solutions, Snohomish Conservation District and Stillaguamish Tribe to identify cooperative education opportunities. Utility Education Committee. Utility Natural Yard Care program monitoring behavior change in general public. Utility businesses with known pollutants, and distribute brochures explaining Stormwater Best Management Practices. Utility (Intern) representatives to review environmental education curriculum for stormwater, water conservation, refuse/recycle. Utility schools currently receiving stormwater rate adjustments. Utility Resource, Post Middle School and Weston with Stilly Tribe; focus on stormwater treatment, ecology, wildlife; distribute Utility annual Eagle Festival 13 Reference Proposed Effort Who1 Schedule recovery plan. in the northern end of the Quilceda. Utility Coordinate with Sound Salmon Solutions at the Prairie creek sediment reduction project site. Utility Utility Utility address targeted behaviors in businesses and other hazardous materials users. Use of on- line inspection form priority for 2017. Utility expected /required stormwater protection practices. Utility with Snohomish Conservation District combined effort with Stanwood to contact and inspect businesses. Utility Fair. Utility property managers/owners. Utility 2017 managers/owners at Arlington Fair. Utility Club. Bio-char seminar in spring. Utility Garden Club 14 Reference Proposed Effort Who1 Schedule implement targeted behavior best methods identified in the Natural Yard Care Program. Utility Planners, Maintenance and Operations to facilitate discussion and education on general impacts of stormwater on surface waters Utility, PW Eng, CED Discussions and education on General impacts of stormwater on surface waters Utility, PW Eng., CED workshop – Discussions and education on General impacts of stormwater on surface waters Utility Chambers’ foyer for leaders and public use. resulting from participation in the Region wide Natural Yard Care, Behavior change program being led by Snohomish County. All forum or education group. including action in monthly stormwater internal report. Utility 1 First department listed in each cell assumes lead role 15 4. Public Involvement and Participation This section addresses Permit conditions regulating the City’s Public Involvement and Participation (PIP) activities under the SWMP. 4.1. What’s Required The Permit requires the City to implement certain Public Involvement and Participation activities, several of which are summarized in Table 4-1. See link to the current permit at Department of Ecology’s website in Appendix A for the complete text of special and general conditions in the Permit. Table 4-1. Permit Requirements for Public Involvement and Participation S5.C.2 Provide opportunities for public involvement in stormwater matters; e.g., advisory councils, watershed committees, stewardship programs, rate structure studies. the SWMP; provide process for public to participate in SWMP development and updates. 4.2 Work Activities Table 4-2. City of Arlington 2017 Work Plan to address permit requirements for Public Involvement and Participation. S5.C.2 Publish invitations to public participation in stormwater or water education activities on-line and through social media. Utility from general public involved or expressing interest in stormwater and natural resources issues. Utility guest article in 2017 organizations including local Schools. Utility 16 Reference Proposed Effort Who1 Schedule SWMP is available for review. Utility 2017 SWMP. information racks in City Hall and on web page. activities identified for the SWMP under condition S5.A.2. submittal materials on City web site. 1 First department listed in each cell assumes lead role 17 5. Illicit Discharge Detection and Elimination This section addresses Permit conditions regulating the City’s Illicit Discharge Detection and Elimination (IDDE) activities under the SWMP. 5.1. What’s Required The Permit requires the City to implement certain IDDE activities, the requirements for 2017 are summarized in Table 5-1. See link to the current Permit at Department of Ecology’s website in Appendix A for the complete text of special and general conditions in the Permit. Table 5-1. Permit Requirements for Illicit Discharge Detection and Elimination S5.C.3 Full implementation of an IDDE program. 08/16/11 S5.C.3.a Prepare and maintain stormwater infrastructure map, with structures, outfalls, new connections, areas not discharging to surface waters, etc. lawn watering, swimming pools, street and sidewalk wash water, other non-stormwater discharges; includes enforcement strategy. effectively prohibit non-stormwater, illicit discharges in to the Permittee’s MS4 to the maximum extent allowable. field assessment & screenings, source ID characterization, corrective procedures. illegal discharges & improper waste disposal; distribute info to target audiences in S5.C.1. to the characteristics of Arlington’s MS4 water quality concerns. 18 5.2 Work Activities Table 5-2. City of Arlington 2017 Work Plan to Address Permit Requirements for Illicit Discharge Detection and Elimination S5.C.3.a Continue infrastructure mapping to fill in gaps where historic data is not available and add new facilities to maps. Utility, PW Eng. stormwater asset management system to track facility inspections and maintenance work orders. Utility CED GIS hydrography in/near city with GPS or acceptable alternative. Stormwater Utility, courses in/near city in geodatabase. Stormwater Utility of the Geo-Spatial Analysis tool Stormwater Utility for consistency with AMC 13.28 and IDDE permit conditions. PW Eng., for IDDE (screening priority areas, patrolling, characterization, tracing, corrective measures, and enforcement. CED department staff meetings. 19 Reference Proposed Effort Who1 Schedule observed by or reported to the Stormwater Utility. Correct through cooperative, educational efforts with business owners. Utility Appendix 2 the QAPP Utility work based on review of water quality data. Utility detect illicit connections. Review Illicit Discharge Detection and Elimination: A Guidance Manual for Program Development and Technical Assessments, Center for Watershed Protection, October 2004. Due December 31, 2017 Utility highlight IDDE; anticipated to be a multi- year effort. Utility, IT rainy season number on City communication tools. Continuous hotline ad on community TV. Utility appropriateness for incorporating an IDDE database component within Elements Utility is in MS4, and can be tied to an asset education efforts. Utility and referenced in report when available. Utility crews as to the identification, reporting, and correction of illicit stormwater discharges; Utility, department staff meetings 20 Reference Proposed Effort Who1 Schedule city’s IDDE program. CED , Stormwater Utility Note 1 - First department listed in each cell assumes lead role 21 6. Controlling Runoff from New Development, Redevelopment and Construction Sites This section addresses Permit conditions regarding the City’s activities under the SWMP to control runoff from new development, redevelopment and construction sites. 6.1. What’s Required The Permit requires the City to implement certain Best Management Practices (BMPs) for controlling runoff related to development and construction activities, the requirements for 2017 are summarized in Table 6-1. See link to the current Permit at Department of Ecology’s website in Appendix A for the complete text of special and general conditions in the Permit. Table 6-1. Permit Requirements for Controlling Runoff from New Development, Redevelopment And Construction Sites S5.C.4.a Adopt an ordinance addressing runoff during development and construction projects, including specified minimum technical requirements. enforcement capability, to meet specified standards. to assure adequate long-term function of stormwater facilities after construction. stormwater facility function as the 2005 Stormwater manual, Volume V, Chapter 4. iv control facilities, or justified alternatives; construction inspections. documenting inspections and enforcement actions. “Notice of Intent for Construction Activity” and “Notice of Intent for Industrial Activity”. 22 Reference Digest of Selected Permit Conditions Effective with the program to control stormwater runoff. thresholds, and adopt updated Low Impact Design Criteria 6.2 Work Activities Table 6-2. City of Arlington 2017 Work Plan to Address Permit Requirements for Controlling Runoff from New Development, Redevelopment and Construction Sites S5.C.4.a Integrate the recommendations developed during the LID code update in to the Engineering Standards and Specifications. Utility, PW Eng., CED site, PowerPoint) for “LID in Arlington for Developers”. Utility, PW Eng., developers to discuss stormwater issues and LID. Use of the Geo-spatial tool by the Permit Center will provide site specific LID alternatives. Utility, PW Eng., CED specific O&M manuals for all applicants preparing stormwater site plans are submitted with Site Civil. Stormwater Utility, PW Eng. 23 Reference Proposed Effort Who1 Schedule various application mileposts and LID techniques. Review existing application, permit, and inspection process. Identify information tracking needs. Utility, PW Eng., CED Utilize electronic tablets to document while in field. Stormwater Utility, PW Eng., CED City staff revises field forms and reports as necessary for site inspections before, during, and after the building permit process. Utility, PW Eng., CED implementation. Stormwater Utility, PW Eng., subsequent inspection and credit process which may transfer by site address to the stormwater asset management system (Elements). PW Eng., CED pad and downloadable to either Elements or iworqs. If available use an alternate Utility 24 Reference Proposed Effort Who1 Schedule to complete and submit inspection forms. letters for the self-inspection and reporting process. Including the letters sent by Airport Management to their lease clients. Utility inspection and reporting. Utility monthly inspection forms when performed by facility owner. Utility S5.C.4.c.iv are appropriately identified and labeled in existing inventory. Utility, PW Utilities, PW GIS S5.C.4.c.iv S5.C.4.b to handle all stormwater treatment and flow control facilities permitted by the City. PW Eng. Notices of Intent for Construction and Industrial Activities. requirements for various City staff and schedule for 2017. All departments responsible for implementing these permit conditions, including permitting, plan review, site inspections, and enforcement. Utility, PW Eng., CED meetings Note 1 - First department listed in each cell assumes lead role 25 7. Pollution Prevention and Operation and Maintenance for Municipal Operations This section addresses Permit conditions regulating the City’s responsibilities under the SWMP to prevent or minimize pollution from municipal operations and maintenance activities. 7.1. What’s Required The Permit requires the City to implement certain activities for preventing pollution from municipal operations and maintenance activities, the requirements for 2017 are summarized in Table 7-1. See link to the current Permit at Department of Ecology’s website in Appendix A for the complete text of special and general conditions in the Permit. Table 7-1. Permit Requirements for Pollution Prevention and Operation and Maintenance for Municipal Operations S5.C.5.a Establish City maintenance standards that are, at a minimum, as protective of stormwater facility functions as the 2012 Stormwater manual, Volume V, Chapter 4. facilities (except catch basins), or justified alternatives. control facilities after 24-hour 10-year storm events. once before the end of the Permit term (No later than Aug 1, 2017). inspection rate. stormwater impacts, including: cleaning pipes, culverts, ditches, streets; snow & ice control; roadside maintenance & vegetation control; pavement repair & maintenance; dust control. from City common areas (e.g., parks, open space, ROWs), including: fertilizer, herbicide and pesticide use; sediment and erosion control; landscape maintenance; trash management; building maintenance. 26 Reference Digest of Selected Permit Conditions Effective impact stormwater quality. yards. 7.2 What’s Next Table 7-2. City of Arlington 2017 Work Plan to Address Permit Requirements for Pollution Prevention and Operation and Maintenance for Municipal Operations S5.C.5.b Inventory update and inspection of facilities under City jurisdiction; record in Cartegraph during inventory process. system) database with “spot check” field and automated report to identify facilities requiring field inspections after storms in which the water department (NWS station) rain gage records 2.75 inches or more of water in a 24-hour period. checks of potential damages stormwater facilities/locations frequently requiring maintenance during intense storms; anticipate checks during Thanksgiving storms (typical). Utility downstream known urban flooding areas and document in Stormwater Web App (asset management system) the inspections of stormwater catch basins, inlets, and manholes on known routes Utility 27 Reference Proposed Effort Who1 Schedule all CBs scheduled). catch basins, inlets, and manholes (est. 1/2 of all CBs scheduled); record CB conditions and vactor date using the GIS created Stormwater Web app. Utility CED of 1) treatment/flow control facilities, 2) intense storm reviews; and 3) CBs are on track to achieve 95% compliance rate; confirm recordkeeping; schedule remaining work. Utility, CED Maintenance and Operations of inspection records must achieve 95% compliance rate by August 1, 2017. Utility, PW create a training program; consider any needs for improvement. Stormwater Utility management programs in advance of creating a training program; consider any needs for improvement. Stormwater Utility advance of creating a training program; consider any needs for improvement. Stormwater Utility operations if not covered in the specific SWPPPs for each property. Stormwater Utility Spill Cleanup operations. Utility 28 Reference Proposed Effort Who1 Schedule Drainage Maintenance Arlington stormwater operations. Utility Maintenance stormwater operations. Utility stormwater operations. Utility equipment maintenance and storage yards at the Public Works O&M and Utilities facilities. Stormwater Utility database for opportunities for improvement with respect to permit conditions. CED Note 1 - First department listed in each cell assumes lead role 29 8. Total Maximum Daily Load (TMDL) Requirements This section addresses Permit conditions regarding the City’s responsibilities under existing water clean- up plans (TMDLs). 8.1. What’s Required The Permit requires the City to implement certain activities to satisfy its role in cleaning up impaired streams in and near the City. Current water bodies include the Lower Snohomish Tributaries TMDL, which identifies the City’s responsibilities toward cleaning up Edgecomb and Heyho Creeks, tributaries to Middle Fork Quilceda Creek. The 2017 permit conditions and TMDL requirements are summarized in Table 8-1. See Appendix A for the complete text of TMDL requirements found in Permit special condition S7 and Permit appendix 2. The Stillaguamish River TMDLs coverage began in 2015. The City completed a draft Quality Assurance Project Plan (QAPP) in February 2015, with responses to Ecology’s comments included in 2016. The QAPP provides details on the sample locations, sample collection procedure, and laboratory analysis for the Stillaguamish TMDL. The location included in the QAPP is on Portage Creek, monthly samples will collected and analyzed to provide a measurement of the fecal coliform levels in Portage Creek as they leave the City Limits and enter the County. Ecology considers compliance with Permit conditions to constitute compliance with the Stillaguamish TMDLs. Data from these was submitted to Ecology by March 31, 2016, and will be entered in to Ecology’s EIM database by May 31, 2017 (annually thereafter). The Washington State Department of Ecology recently proposed amendments to the watershed assessment 303(d) listings associated with TMDL clean-up activities. Interested readers may access the current and proposed listings on the project web page below. http://www.ecy.wa.gov/programs/Wq/303d/freshwtrassessmnt/index.html . Table 8-1. Permit Requirements for Total Maximum Daily Loads S7.A Meet Lower Snohomish Tributaries and Stillaguamish River TMDL requirements. described below stormwater requirements in the Stillaguamish River TMDLs. each annual report 30 Reference Digest of Selected Permit Conditions Effective animal handling areas and commercial composting facilities; source control BMPs equivalent to 2005 Stormwater Manual, Volume 4, pages 2-10 through 2-12. facilities. facilities. sites. and potential pollution sources for fecal coliform bacteria; adequate frequency to characterize water quality. extended to July 2007 sampling frequency. ongoing of: pet waste ordinance; water pollution control enforcement capabilities; critical areas ordinance; bacterial reduction education program; other treatment and reduction options; water quality monitoring to identify sources. Permit Term. 02/16/12 approval. 2015 2016, and entered in to Ecology’s EIM database. 31 8.2 Work Activities Table 8-2. City of Arlington 2017 Work Plan to address the Lower Snohomish Tributaries TMDL Requirements are as follows: Appendix 2, Inspections at commercial animal handling and composting facilities; ensure implementation of source control BMPs and enforce as necessary. 12/31/17 Edgecomb. ongoing Portage creek as it leave the City of Arlington. ongoing Edgecomb/Heyho Creeks to date; coordinate and exchange data with City of Marysville. Creek. BMP’s for the National Foods processing and operation. based on Ecology visits animal handling facilities as new businesses come to town. 1 First department listed in each cell assumes lead role 32 9. Monitoring The Permit does not require that Permit conditions for monitoring be addressed within the SWMP work plan, except for monitoring related to requirements for runoff control [S5.C.3] and TMDL [S7.A]. However, monitoring is a Permit requirement that is appropriate for inclusion in work load planning with many other Permit conditions. The City of Arlington has chosen to incorporate monitoring into this SWMP work plan to assure that monitoring-related Permit requirements are efficiently planned and implemented. This section addresses Permit conditions regulating the City’s monitoring responsibilities. 9.1. What’s Required The Permit requires the City to implement certain stormwater monitoring and SWMP effectiveness monitoring activities, the 2017 requirements are summarized in Table 9-1. See link to the current Permit at Department of Ecology’s website in Appendix A for the complete text of special and general conditions in the Permit. Table 9-1. Permit Requirements for Stormwater Monitoring and SWMP Effectiveness Monitoring S8.A. Monitoring required by TMDLs—see Section 9 of this SWMP. See Section 9 S8.A. Monitoring required for runoff control—see Section 6 of this SWMP. reports, or buy-in to the Regional Stormwater Management Program. (RSMP) each year 9.2 Work Activities Table 9-2. City of Arlington 2017 Work Plan to Address Permit Requirements for Stormwater Monitoring and SWMP Effectiveness Monitoring S8.A Participate in the Regional Stormwater Management Program. 2016 annual report. 33 Reference Proposed Effort Who1 Schedule agenda of one Watershed group meeting. efficiency of the Old Town Stormwater Wetland. monitoring of Prairie creek. Nov 2017 1 First department listed in each cell assumes lead role 34 10. Background Information 10.1. Natural and Built Environments This section provides a brief overview of the natural and built environments that the Stormwater Utility manages, and which the Permit governs. Only key components are summarized here. Readers are directed to the City’s Stormwater Comprehensive Plan basins. The City straddles the divide between two river basins, the Stillaguamish and the Snohomish, which are regionally recognized as Water Resource Inventory Areas (WRIAs) 5 and 7, respectively. For management purposes, the City has further delineated five levels of nested subbasins within each of these larger basins, resulting in a six-tier watershed hierarchy. The first four tiers are described in the table below with respect to their jurisdiction, whether under the City, or under Snohomish County’s management inside and outside of the City’s Urban Growth Area (UGA). Basin Tier 4th Tier Basin Area (acres) Basin Area by Jurisdiction (acres) [percent of 4th Tier Basin] 1 2 3 4 City Limits Outside City Inside UGA Outside UGA Inside County Stillaguamish Mainstem Stillaguamish Upper Mainstem Stillaguamish Old Town 339 299 [88%] 0 40 [12%] Middle Mainstem Stillaguamish March 954 104 [11%] 0 850 [89%] Dike Road 127 0 0 127 [100%] Lower Mainstem Stillaguamish Portage 12,362 2,422 [20%] 440 [3%] 9,500 [77%] I-5 811 0 35 [4%] 776 [96%] South Fork (SF) Stillaguamish Lower SF Stillaguamish Eagle 657 374 [57%] 106 [16%] 177 [27%] Old Town NE 189 96 [51%] 89 [47%] 4 [2%] Upper SF Stillaguamish Burn Road 1,633 0 0 1,633 [100%] Tviet Loop Road 683 9 [1%] 34 [5%] 640 [94%] Snohomish Ebey Slough Quilceda Middle Fork (MF) Quilceda 7,692 2,335 [30%] 81 [1%] 5,276 [69%] Multiple other 4th tier basins Not included in study area Study Area Totals (acres) [percent] 25,447 5,640 [22%] 785 [3%] 19,023 [75%] 35 10.2. Geology/Soils/Topography The geology in and around Arlington is largely determined by the erosion and deposition of two forces of nature--glaciers that covered much of Puget Sound 10,000 years ago, and the Stillaguamish River. The glaciers left behind formations that can generally be grouped into two types. Those that readily soak up water, allowing it to infiltrate and percolate to groundwater may be called “outwash formations”. Those that are hard, compacted, and largely impermeable to water, causing it to run laterally near the surface, may be called “till formations”. In addition, the river creates layers of sands and gravels called alluvium that water also moves through very easily. Soils that develop on and overlay these formations also serve to absorb, store, and release water. The potential for stormwater to be generated from any site, then, varies with the geology and soils (and other variables such as vegetative cover and types of development) on that site. The City is fortunate in that it has more area prone to infiltration (60%) than area prone to runoff (40%). This is because runoff generally results in greater stormwater infrastructure costs in an effort to reduce the greater potential for impacts to flooding and water quality in area streams. Nevertheless, each site proposed for development must be evaluated for stormwater requirements during the permitting process. 10.3. Streams The City administers its stormwater programs within its city limits, but also in the context of a larger stormwater management area composed of the basins identified in Section 2.1 above. This management area abuts about 14 miles of the mainstem and South Fork Stillaguamish Rivers. It includes nearly 85 miles of tributaries that drain either to the Stillaguamish River or to Quilceda Creek. Within the City’s UGA, there are about 2.2 miles of riverfront, and 14.1 miles of streams (82% in the Stillaguamish and 18% in the Snohomish basins). More than 52 miles of streams (about 62%) in the management area (not river front) are fish-bearing and have high to moderate value for fish, wildlife, and human use that could be negatively impacted by stormwater. More than 25 miles of streams (almost 1/3) are non-fish streams, many of which flow intermittently. Intermittent stream may also provide spawning and rearing of fish and can have moderate to high habitat values. About 6.5 miles of streams (8%) are not yet classified. 10.4. Surface Water Quality The water quality of the mainstem Stillaguamish River, its lower North and South Forks, and Portage Creek is managed to meet water quality standards that protect the beneficial uses of those channels, including salmon and trout aquatic uses, contact recreation, and water supply. However, in the past a number of these channel segments have been observed to not meet the standards for one or more parameters. These impaired water bodies have clean-up plans prepared by Ecology (2005, 2007), with assistance from the City of Arlington and others. The water quality parameters, their standards, and the impaired water bodies near Arlington are summarized in the table below. 36 Beneficial Use Designation Water Quality Parameter 173-201A WAC Requirements2 Channels (Segment Location) with Impaired Water Quality Class A (Noncore Salmon/Trout Aquatic Use) Temperature Maximum < 17.5°C; and/or receiving water temperature will not be increased by more than 0.3°C Stillaguamish River (I-5), NF Stillaguamish River (Twin Rivers Park), SF Stillaguamish River (River Meadows Park) Dissolved Oxygen Minimum > 8.0 mg/L March Creek (mouth), Portage Creek (43rd Ave), Class A (Primary Contact Recreation) Fecal Coliform Geometric mean < 100 colonies/100 mL and < 10% of samples > 200 colonies/100 mL March Creek (mouth), Portage Creek (43rd Ave),Stillaguamish River (I-5), NF Stillaguamish River (mouth), SF Stillaguamish River (mouth), Quilceda Creek Sources of contaminants contributing to these impairments don’t just come from pipes pouring out polluted water, but from non-point stormwater runoff from throughout the basin. Typical sources within the city limits are identified here. Pet wastes, failing on-site septic systems, and road and urban surfaces are probable sources of bacteria (fecal coliform). Common sources contributing to low dissolved oxygen levels include the bacterial sources, as well as nutrients, fertilizers, pesticides, and other contaminants attached to sediments from urban and suburban areas. Elevated water temperatures in rivers and streams most often begin with loss of native trees and shrubs near streams, and changes in channel shape (wider, shallower streams) that accompany changes in land use. This SWMP is a significant part of the water clean-up plans intended to improve water quality in the Stillaguamish and Quilceda basins. Since adoption of the plans Arlington has coordinated with Ecology, Snohomish County, Stillaguamish Tribe and City of Marysville to implement BMP’s. The Department of Ecology performed a comprehensive WQ study on the Stillaguamish in the summer and fall of 2012 to measure what changes may have occurred since the initial TMDL studies were performed to establish allocations and cleanup plans. 10.5. Fisheries Fish species are present year-round in streams within the management area including most ocean-going salmonids, resident native trout and other species. These include recognized threatened species, such as Chinook salmon, bull trout and steelhead. The returning Stillaguamish Chinook returning spawners were near record low numbers in 2015 with three hundred and fifty Northfork and Eighty Southfork fish. In 2016 there was a total of around 850 spawning chinook in the entire Stillaguamish System. The historic estimate was a total of forty thousand fish. Fish and aquatic habitat are a primary concern for stormwater management because, in part: • Degraded water quality has direct detrimental impacts on fish, or places their habitat at risk; 37 • Sedimentation of spawning beds limits reproductive success; • Culverts have high potential for becoming barriers to fish passage; and • Changes in the extremes of streamflows (higher peak flows and lower low flows) affect fish and their habitat; • Pre-spawning mortality occurs in the more urbanized stream systems 10.6. City Zoning The City’s zoning may impact the quantity and quality of its stormwater runoff because of reductions in vegetative cover and increases in impervious surfaces characteristic of the different types of development (residential, commercial, and industrial land uses). Low to moderate density residential (RLMD) is the dominant zoning within the City’s jurisdiction in most 4th tier basins (range of 8% to 52% of 4th tier basins when the City occupies more than about 20% of the basin). RLMD and high density residential are generally well-distributed across basins containing significant city area. Intensively developed areas are found throughout most basins, although Portage and Middle Fork Quilceda contain 83% and 99% of all commercial and industrial areas, respectively. These areas are predominately in the central and southeast areas of the City. However, they commonly infiltrate all of their stormwater on-site. 10.7. Stormwater Infrastructure The City of Arlington’s stormwater infrastructure is summarized by 4th tier basins in the table below. Across the entire City, the subsurface network includes 3,253 catch basins and manholes, and about 48 miles of pipe. The surface network includes more than 18 miles of ditches and swales, and 2.9 miles of 38 culverts. There are about 86 known outfalls and discharge points of interchange where stormwater is discharged from City infrastructure to a natural feature, whether river, stream, wetland, or ground surface. The City has inventoried 114 detention ponds and vaults to date. The City will continue to add additional stormwater management systems to the inventory as they are identified. In 2016 the City updated the infrastructure inventory by delineating the difference between “outfall” and/or “discharge point” as defined in the 2013 – 2018 NPDES permit. City of Arlington Council Agenda Bill Item: WS #5 Attachment E COUNCIL MEETING DATE: May 8, 2017 SUBJECT: Additional position of one (1) commissioned police officer ATTACHMENTS: Police Dept. Staffing Memo, COPS grant award letter, Council Meeting Minutes & CAB dated November 16, 2015 DEPARTMENT OF ORIGIN Police Department EXPENDITURES REQUESTED: $125,000 COPS Grant plus $171,818.50 in City funds over 3 years BUDGET CATEGORY: General Fund – Police Budget BUDGETED AMOUNT: ‐0‐ for this position LEGAL REVIEW: DESCRIPTION: The police department is currently budgeted for 25 commissioned Police Officers. Council is asked to authorize the addition of one commissioned Police Officer to the Police Department budget, bringing the total commissioned officers to 26. HISTORY: The Arlington Police Department was awarded a grant in the amount of $250,000 by the U.S. Department of Justice Office of Community Oriented Policing Services (COPS) to hire two (2) police officers in 2015. On November 16, 2015 the Arlington City Council unanimously accepted the COPS grant, to include the additional matching funds expenditure of $343,637 over three (3) years. To date we have hired one (1) officer. Funding for the second officer was not included in the Police Department's 2017 budget allocation. ALTERNATIVES: Do not hire a second police officer and return funding to the U.S. Department of Justice. RECOMMENDED MOTION: Workshop; discussion only. At the May 15 council meeting, the recommended motion will be, “I move to authorize the addition of a police officer FTE to the police department budget.” 1 of 1 Date: May 2, 2017 To: Paul Ellis, City Administrator From: Jonathan Ventura, Chief of Police Subject: Staffing Memorandum The Arlington Police Department was awarded a grant in the amount of $250,000 by the U.S. Department of Justice Office of Community Oriented Policing Services (COPS) to hire two (2) police officers in 2015. On November 16, 2015 the Arlington City Council unanimously agreed to accept the COPS grant, to include the additional matching local funds expenditure of $343,637 over three (3) years. To date we have hired one (1) officer. We are requesting authorization to hire a second officer under the COPS grant program prior to its expiration and the subsequent forfeiture of $125,000 in federal contributions to the City of Arlington. We currently have a qualified lateral police candidate that could start as soon as June 1, 2017. This additional officer would bring the police department staffing to twenty-six (26) fully commissioned officers and one (1) limited commission officer. As a result of the economic downturn in 2008- 2009, the police department lost funding for five (5) commissioned FTE’s, down from twenty-eight (28) fully commissioned and two (2) limited commissioned officers in 2007. During this same period the City of Arlington has seen nearly a 6% increase in population with property crime on the rise. The police department has experienced nearly an 18% increase in call volume over just the last four (4) years. The addition of only one (1) fully commissioned officer, in combination with the successful completion of the Basic Law Enforcement Academy (BLEA) by two (2) police recruits currently attending, would allow the police department to once again stand up our Proactive Anti-Crime Team (ProAct) that was suspended in 2016 due to staffing shortages. We believe the ProAct is vital to our department’s success when it comes to addressing our community’s biggest concerns, particularly property crime, substance abuse, homelessness and mental health. The ProAct is made up of two detectives, taken out of the 911 call rotation, to target drug locations and top offenders. Additionally we envision the ProAct working directly with our K9 Unit on a regular basis to increase the efficiency and effectiveness of both units. The ProAct would be uniquely situated to potentially pilot a homeless outreach program to identify, locate and connect with homeless and vulnerable populations within our city. The goal of which would be to break the cycle of homelessness, mental health, and chemical dependency, thus reducing crime in the process. ProAct would continue to partner with the Arlington Community Resource Center (ACRC), the Arlington Drug Awareness Coalition (ADAC), the Department of Social and Health Services (DSHS), the Police Assisted Addiction & Recovery Initiative (PAARI), and potentially work directly with an Embedded Social Worker and a Community Court should they come to fruition. By way of a timeline, if we were successful in hiring a lateral police officer by June 1, 2017, we would anticipate standing up our ProAct Unit by July 1, 2017. Thank you for your consideration in this important endeavor. City of Arlington Police Department City of Arlington Council Agenda Bill Item: NB #1 Attachment B COUNCIL MEETING DATE: November 16, 2015 SUBJECT: Acceptance of Community Oriented Policing Services (COPS) Grant for 2 Officers ATTACHMENTS: Notification from US Department of Justice DEPARTMENT OF ORIGIN Administration / Police EXPENDITURES REQUESTED: $343,637 over 3 years BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Council is asked to authorize the acceptance of the Community Oriented Policing Services (COPS) Grant for 2 officers. The grant is for $250,000 in federal funds over a three-year grant period. The local cash match for the award is $343,637 over the three- year period. HISTORY: The City applied for the COPS grant in June 2015 and received notice of the award on October 1. ALTERNATIVES Reject the grant and return the funding to the US Department of Justice. RECOMMENDED MOTION: I move to accept the Community Oriented Policing Services (COPS) Grant for two officer positions from the United States Department of Justice. DRAFT Page 1 of 3 Council Chambers 110 East Third St November 16, 2015 City Council Members Present by Roll Call: Austin DeFreece, Jan Schuette, Marilyn Oertle, Chris Raezer, Debora Nelson, Jesica Stickles, and Randy Tendering Council Members Absent: None City Staff Present: Paul Ellis, Kristin Banfield, Kristin Garcia, Chris Young, Jim Kelly, Bruce Stedman, Eric Scott, Kris Wallace, Sheri Amundson, Deana Dean, and Steve Peiffle – City Attorney Also Known to be Present: Kirk Boxleitner, Jacob Kukuk, Mike Hopson, Taira Knee, Sue Weiss, Vicki Johnson, and Craig Christianson. Pro Tem Mayor Chris Raezer called the meeting to order at 7:00 p.m. APPROVAL OF THE AGENDA Marilyn Oertle moved to approve the Agenda. Debora Nelson seconded the motion which passed with a unanimous vote. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT CONSENT AGENDA Marilyn Oertle moved and Debora Nelson seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: 1. Minutes of the November 2 and November 9, 2015 Council Meetings 2. Accounts Payable: EFT Payments & Claims Checks #85772 through #85883 dated November 3, 2015 through November 16, 2015 in the amount of $362,132.50. PUBLIC HEARING NEW BUSINESS Acceptance of COPS Grant City Administrator Paul Ellis requested Council approve the Community Orientated Police Services (COPS) Grant for two officers. Brief discussion followed. Jesica Stickles moved and Debora Nelson seconded the motion to accept the Community Oriented Policing Services (COPS) Grant for two officer positions from the United States Department of Justice. The motion was approved by a unanimous vote. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting November 16, 2015 Page 2 of 3 Board Appointments for Lodging Tax Advisory Committee and Park, Arts, and Recreation Committee Kristin Banfield, Director of Human Resources and Communications, requested Council appoint Vicki Johnson and Eric Stroschein to the Lodging Tax Advisory Committee and Taira Knee to the Park, Arts, and Recreation Committee. Marilyn Oertle moved and Randy Tendering seconded the motion to confirm the appointments of Vicki Johnson and Eric Stroschein to the Lodging Tax Advisory Committee, and Taira Knee to Parks, Art and Recreation Commission. The motion was approved by a unanimous vote. Memorandum of Understanding (MOU) with IAFF Local #3728 Regarding Temporary Medical Service Officers (MSO’s) Public Safety Director Bruce Stedman requested Council approve the MOU reached with IAFF which establishes three temporary positions of “Medical Services Officers”, the selection process for these positions, their level of authority and compensation for the additional duties. Jesica Stickles moved and Marilyn Oertle seconded the motion to approve the Memorandum of Understanding (MOU) with IAFF Local No. 3728 for Temporary Medical Services Officers (MSO), and authorize the Mayor to sign it. The motion was approved by a unanimous vote. Authority to Bid Gleneagle Storm Pond Maintenance Public Works Director Jim Kelly requested Council grant the authority to bid storm maintenance on the two Gleneagle storm ponds. Randy Tendering moved and Marilyn Oertle seconded the motion to authorize staff to bid the Gleneagle Storm Pond Repair Project, pending final review by the City Attorney. The motion was approved by a unanimous vote. Smokey Point Safety Improvement Project City Engineer Eric Scott requested Council approve the rejection of all bids for the Smokey Point Safety Improvement Project and cancel the project. Debora Nelson moved and Marilyn Oertle seconded the motion to reject all bids for the Smokey Point Safety Improvement Project and cancel the project, pending final review by the City Attorney. The motion was approved by a unanimous vote. Interlocal Agreement (ILA) for Arlington-Marysville Manufacturing Industrial Center (MIC) Market Study Community and Economic Development Director Chris Young requested Council approve the Interlocal Agreement with Marysville regarding consultant services for the MIC market study. Jesica Stickles moved and Randy Tendering seconded the motion to approve the Interlocal Agreement with the City of Marysville regarding consultant services for an Arlington-Marysville Manufacturing- Industrial Center Market Study. The motion was approved by a unanimous vote. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis discussed the minor flooding over the weekend at Haller and Twin Rivers Parks indicating there was some cleanup with no damage and that we would likely see more flooding in the near future. Minutes of the City of Arlington City Council Meeting November 16, 2015 Page 3 of 3 COUNCIL MEMBER REPORTS and MAYOR’S REPORT Austin DeFreece, Jan Schuette, Debora Nelson, Jesica Stickles and Randy Tendering had brief reports while Marilyn Oertle and Chris Raezer had nothing to report at this time. EXECUTIVE SESSION None ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:26 p.m. ____________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 2 Council Chambers 110 East Third Street November 23, 2015 Councilmembers Present: Austin DeFreece (arrived at 7:05), Jan Schuette, Marilyn Oertle, Chris Raezer, Debora Nelson, Jesica Stickles, and Randy Tendering Council Members Absent: None Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Kristin Garcia, Sheri Amundson, Chris Young, Jim Kelly, Kris Wallace, Jonathan Ventura, Wendy Van Der Meersche, and City Attorney Steve Peiffle. Also Known to be Present: Sue Weiss, Heather Logan, and Sarah Arney Mayor Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed. Chris Raezer moved to approve the agenda; Debora Nelson seconded the motion, which passed with a unanimous vote. WORKSHOP ITEMS – NO ACTION WAS TAKEN Strategies 360 Services Agreement City Administrator Paul Ellis and Director of Human Resources & Communications Kristin Banfield reviewed the Strategies 360 contract for lobbying services for 2016. Brief discussion followed. Amendment to AMC 2.04 to Implement Citizen Salary Commission Decision Kristin Banfield and Citizen Salary Commission Chair Heather Logan provided information and background on an ordinance amending AMC Chapter 2.04 to implement the Citizen Salary Commission’s recommendation. Brief discussion followed. Amendment to Public Defender Contract Kristin Banfield spoke regarding a fee increase and proposed contract amendment with Feldman & Lee, the City’s indigent defense counsel since 2007. Discussion followed with Kristin answering council questions. Appointment to Planning Commission Community & Economic Development Director Chris Young spoke regarding two applicants’ interviewed for a vacant Planning Commission position which occurred when Tony LaSalata resigned, leaving an unexpired term until April 1, 2021.The interview panel has recommended the appointment of applicant Kevin Hughes. Brief discussion followed. MSA Design Contract for design of 2016 Waterline and Pavement Preservation Public Works Director Jim Kelly spoke regarding the Scope of Work (SOW) and fee estimate from consultant Murray, Smith and Associates, Inc. for design of the 2016 water main replacement and pavement preservation projects. Brief discussion followed. Authority to Bid Bio Solids Hauling Contract Jim Kelly presented a request for authority to advertise for a Request for Proposal (RFP) for the hauling and land application of biosolids, in excess of what the City’s Biosolids Compost Facility (BCF) can Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop November 23, 2015 Page 2 of 2 process, through a Department of Ecology licensed contractor. Discussion followed with Jim answering council questions. Surplus Vehicles Resolution Jim Kelly presented a request for approval of a resolution declaring three Water and Sewer Utility vehicles as surplus. Council questions followed. Public Works Surplus Meters/Scrap Metal Resolution Jim Kelly presented a request for approval of a resolution declaring used water meters and scrap metals as surplus authorizing their sale. Brief discussion followed with Jim answering council questions. September and October 2015 Financial Report Finance Director Kristin Garcia reviewed the September and October 2015 Financial Report and answered council questions. Miscellaneous Council Items Mayor Barb thanked Austin DeFreece for his service as interim city councilmember and presented him with a City of Arlington pin. Public Comment None Executive Session None The meeting was adjourned at 7:50 p.m. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: WS #6 Attachment F COUNCIL MEETING DATE: May 8, 2017 SUBJECT: Acceptance of Volunteer Fire Assistance (VFA) Grant ATTACHMENTS: 2017 Phase I Grant Program Explanation DEPARTMENT OF ORIGIN: Fire Department EXPENDITURES REQUESTED: $2,486.94 BUDGET CATEGORY: Capital Budget – Fire funds BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: This is a 50% equipment match grant to support our efforts in ensuring we have all necessary tools to respond to what is anticipated to be an aggressive wildland fire season. HISTORY: Arlington Fire has taken an increased interest in wildland responses throughout the state in the past years. To include many staff members becoming red card certified. Last year we also added a brush truck to our agency for wildland responses. ALTERNATIVES: Do not accept the match. We would need to pay the full $4,973.88 to purchase the equipment needed for our agency to participate in the 2017 wildland responses. RECOMMENDED MOTION: Workshop; discussion only.