HomeMy WebLinkAbout04-03-17 Council Meeting
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Kristin
APPROVAL OF THE AGENDA
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
BADGE PINNING
Firefighters Craig Monson and Willy Harper
Chief Stedman/City Attorney Steve Peiffle
PROCLAMATIONS
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Debora Nelson
1. Minutes of the March 20 and March 27, 2017 Council Meetings ATTACHMENT A
2. Accounts Payable
3. Reappointments to Airport Commission ATTACHMENT B
4. Apparent Low Bid for Lift Station #2 ATTACHMENT C
5. Interlocal Agreement with Snohomish County for Park Funding ATTACHMENT D
6. Right of Way Dedication for 182nd St NE ATTACHMENT E
PUBLIC HEARING
NEW BUSINESS
1. Ordinance to Eliminate Traffic Violations Bureau ATTACHMENT F
Staff Presentation: Jonathan Ventura
Council Liaison: Jesica Stickles/Marilyn Oertle
Arlington City Council Meeting
Monday, April 3, 2017 at 7:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required.
2. Inter‐Fund Loan from Growth Fund to EMS Fund ATTACHMENT G
Staff Presentation: Kristin Garcia
Council Liaison: Mayor Pro Tem Debora Nelson
DISCUSSION ITEMS
INFORMATION
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COUNCIL MEMBER REPORTS – OPTIONAL
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Barb Tolbert
DRAFT
Page 1 of 3
Council Chambers
110 East Third St
March 20, 2017
Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Jesica
Stickles, and Marilyn Oertle.
Council Members Absent: Sue Weiss (excused)
City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Heather Logan, Kristin Garcia, Dave Ryan,
Marc Hayes, Kris Wallace, Jim Kelly, Deana Dean, Jonathan Ventura, and City Attorney Steve
Peiffle.
Also Known to be Present: Maxine Jenft, and Doug Buell
Mayor Barbara Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance
followed.
APPROVAL OF THE AGENDA
Councilmember Nelson moved to approve the agenda as presented. Councilmember Raezer
seconded the motion, which passed with a unanimous vote.
INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
PUBLIC COMMENT
There was no one in the audience who wished to speak.
CONSENT AGENDA
Councilmember Nelson moved to approve the Consent Agenda. Councilmember Raezer
seconded the motion which was carried.
1. Minutes of the March 6 and March 13, 2017 Council Meetings.
2. Accounts Payable: Approval of EFT Payments and Claims Checks #90292 through
#90431 dated March 7, 2017 through March 20, 2017 for $466,792.06 and Approval of
EFT Payments and Payroll Checks #29116 through #29131 dated February 1, 2017
through February 28, 2017 for $1,336,731.91.
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting March 20, 2017
Page 2 of 3
3. Award of Bid – Utility Iron Adjustment
4. Award of Bid – SR 9 Water Crossing
5. Award of Bid – High Service Pump
6. Dedication of Right‐of‐Way from Snohomish County PUD
7. Acceptance of the Plat of Gregory Park
PUBLIC HEARING
Interim Community and Economic Development Director Marc Hayes opened the public
hearing for the 2017 Comprehensive Plan Amendment Docket.
7:07:50 Public hearing opened
7:07:57 No one wishing to speak, the public hearing was closed.
7:07:58 Council comments and questions
Councilmember Hopson moved and Councilmember Raezer seconded the motion to approve
the 2017 Comprehensive Plan Amendment Docket as presented. The motion was approved by
a unanimous vote.
NEW BUSINESS
Resolution Declaring Tri‐B buildings Surplus
Airport Director David Ryan spoke to the proposed resolution to surplus two of the three
remaining “Tri‐B” buildings located at the Airport Industrial Park and place them up for sale.
Councilmember Schuette moved and Councilmember Stickles seconded the motion to approve
the resolution to surplus two of the three remaining “Tri‐B” buildings located at the Airport
Industrial Park, place them up for sale, and authorize the Mayor to sign the resolution. The
motion was approved by a unanimous vote.
Professional Services Agreement with RH2
Public Works Director Jim Kelly spoke to the proposed professional services agreement.
Councilmember Nelson moved and Councilmember Oertle seconded the motion to approve the
RH2 Engineering Professional Services Scope of Work and Fee for the Water and Sewer Comp
plan updates and Island Crossing ULID Study and authorize the mayor to sign the contract,
pending final approval by the City Attorney. The motion was approved by a unanimous vote.
Resolution Authorizing Community and Economic Revitalization Board (CERB) Grant
Application for Arlington‐Marysville Manufacturing Industrial Center (MIC) Planning
Jim Kelly spoke to the proposed resolution authorizing the grant application.
Minutes of the City of Arlington City Council Meeting March 20, 2017
Page 3 of 3
Councilmember Nelson moved and Councilmember Schuette seconded the motion to approve
the proposed resolution authorizing the City of Arlington to apply for the CERB Planning Grant,
pending final review by the City Attorney. The motion was approved by a unanimous vote.
ADMINISTRATOR & STAFF REPORTS
None
COUNCILMEMBER REPORTS
Councilmembers Hopson, Schuette, Nelson, Raezer, and Stickles gave brief reports, while
Councilmember Oertle had nothing to report at this time.
MAYOR’S REPORT
Mayor Tolbert spoke to the State of the City address and the forward vision of the City. She
noted that the State of the City would be presented to staff on April 27, 2017 and Council is
invited. She also noted that the ABC Finals have been relocated from Bellevue to Denver,
Colorado. There will be a public webcast in Council Chambers.
EXECUTIVE SESSION
City Attorney Steve Peiffle indicated a need for executive session for discussion of pending or
potential litigation [RCW 42.30.110(1)(i)] for approximately 30‐40 minutes. Council recessed at
7:26:13 and reconvened at 7:49:50.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:50 p.m.
____________________________
Barbara Tolbert, Mayor
DRAFT
Page 1 of 2
Council Chambers
110 East Third Street
March 27, 2017
Councilmembers Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss,
Jesica Stickles, and Marilyn Oertle.
Council Members Absent: None
Staff Present: Mayor Barbara Tolbert, Paul Ellis, Heather Logan, Kristin Banfield, Kristin Garcia,
Sheri Amundson, Jonathan Ventura, Jim Kelly, Deana Dean, David Ryan, Marc Hayes, and City
Attorney Steve Peiffle.
Also Known to be Present: Bob Nelson, Karen Morse, Kim Casteel, and Holly Sloan‐Buchanan.
Mayor Tolbert called the meeting to order at 7:00 p.m., and the pledge of allegiance followed.
Mayor Pro Tem Debora Nelson moved to approve the agenda. Councilmember Raezer seconded
the motion, which passed with a unanimous vote.
Introduction of Special Guests and Presentations
None.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
Reappointments to Airport Commission
Airport Director David Ryan requested the reappointment of Ruth Gonzales and Austin
DeFreece to the Airport Commission. Discussion followed. Council requested the item be placed
on the consent agenda for the April 3, 2017 meeting if the commissioners cannot attend the
meeting to be recognized.
Apparent Low Bid for Lift Station #2
Public Works Director Jim Kelly reviewed the bids received for the Lift Station #2 rehabilitation
project. Seven bids were opened on March 21, 2017. The apparent low bid is from Equity
Builders, LLC. Discussion followed. Council requested the item be placed on the consent agenda
for the April 3, 2017 meeting.
Interlocal Agreement with Snohomish County for Park Funding
Community and Economic Development Director Marc Hayes reviewed the proposed Interlocal
Agreement with Snohomish County to provide $50,000 in funding for the Haller Park restrooms
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop March 27, 2017
Page 2 of 2
that were recently installed. Discussion followed. Council requested the item be placed on the
consent agenda for the April 3, 2017 meeting.
Right of Way Dedication for 182nd St NE
Community and Economic Development Director Marc Hayes reviewed the proposed right of
way dedication on 182nd St. NE from Himalaya Homes for the purpose of widening and
improving the existing roadway. Discussion followed. Council requested the item be placed on
the consent agenda for the April 3, 2017 meeting.
Presentation on Police Hiring Process
With the use of a PowerPoint presentation Police Chief Jonathan Ventura and Human
Resources Analyst Deana Dean provided an overview of the hiring process for police officers.
Discussion followed.
Ordinance to Eliminate Traffic Violations Bureau
Police Chief Jonathan Ventura reviewed the proposed ordinance repealing Arlington Municipal
Code 2.28 that created the Arlington Violations Bureau. Eliminating the violations bureau will
send all notices of infraction (traffic tickets) directly to Marysville Municipal Court for payment
and processing. Discussion followed.
February Financial Report
Finance Director Kristin Garcia reviewed the financial report from February 2017 and answered
Council questions.
Inter‐Fund Loan from Growth Fund to EMS Fund
Finance Director Kristin Garcia reviewed the request to provide an additional inter‐fund loan
from the Growth Fund to the EMS Fund for February of $143,598. This brings the total loan
amount to $216,489. Discussion followed.
Miscellaneous Council Items
None.
Public Comment
None.
Executive Session
None.
The meeting was adjourned at 7:53 p.m.
____________________________
Barbara Tolbert, Mayor
City of Arlington
Council Agenda Bill
Item:
CA #3
Attachment
B
COUNCIL MEETING DATE:
April 3, 2017
SUBJECT:
Airport Commission Reappointments
ATTACHMENTS:
Redacted applications of Ruth Gonzales and Austin DeFreece
DEPARTMENT OF ORIGIN
Airport
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The Arlington Municipal Airport staff and Commissioner Selection Committee recommends
the reappointments of Ruth Gonzales and Austin DeFreece to the Airport Commission.
HISTORY:
Commissioner DeFreece served a partial term when Commissioner Mike Hopson was
elected to City Council and left the Airport Commission. Commissioner Gonzales has served
two terms. She served on the Planning Commission prior to serving on the Airport
Commission.
ALTERNATIVES
Table the recommendations until a later date.
RECOMMENDED MOTION:
I move to reappoint Ruth Gonzales and Austin DeFreece to the Airport Commission.
APPLICATION FOR BOARDS & COMMISSIONS
Name Ruth E Gonzales
Address*
Phone (home)Phone (work)
E-mail address
I am interested in serving on the following Boards and Commissions (check all that apply)
Airport Commission Civil Service Commission
Parks, Arts, and Recreation Commission Cemetery Board
Library Board Planning Commission
Lodging Tax Advisory Committee Citizens Salary Commission
Background/Experience/Interest
I am currently serving as an Airport Commissioner and would like to renew my position.
Background in Architecture and Planning.
Served as as Planning Commissioner for the City of Arington for 13 years.
Received 3/12/2014
Date:
Austin DeFreece
✔
11/25/2015
(Attach page for additional space)
I have just completed my service on the Arlington City Council where I was appointed to finish the
remaining term that was left by the passing of Dick Butner. It was an amazing experience and better than I
anticipated. I would like to continue to serve and stay involved in Arlington city government. The
opportunity on the airport commission is one that I feel that I am uniquely qualified to fill. In addition to
serving on the city council, I am an attorney with HTC corporation in Seattle. I have been a corporate
attorney for over 7 years. My experience includes the drafting, review, and negotiation of commercial
contracts including leases, business contracts, and other legal documents.
Prior to joining HTC, I have served as a corporate attorney at Avanade (a joint venture between Microsoft
and Accenture), Honeywell, and Intermec. Before I became an attorney, I worked for Parker Hannifin in
aerospace and manufacturing, as well as VWR Scientific, Consolidated Metco, and WaferTech ( a
subsidiary of Taiwan Semiconductor Manufacturing Corporation). The pre-attorney positions were in
supply chain and operations management. This gave me hands on experience to understand the
manufacturing and financial expertise that I would believe would also add value to the commission,
combined with my legal and city council experience.
I believe strongly in volunteering and public service. In addition to my involvement with the Arlington City
Council, I am also a member of Immaculate Conception Catholic Church here in Arlington as well as a
member of Cascade Bicycle Club. I would be honored to serve on the commission and help to work
through the complex issues that face the commission. I believe I have an excellent working relationship
with City Staff and the current City Council. Please consider my application for this tremendous
opportunity.
City of Arlington
Council Agenda Bill
Item:
CA #4
Attachment
C
COUNCIL MEETING DATE:
April 3, 2017
SUBJECT:
Apparent low bid for the Lift Station #2 Rehabilitation Project
ATTACHMENTS:
Bid Tab from bid opening
DEPARTMENT OF ORIGIN
Public Works – Jim Kelly
EXPENDITURES REQUESTED: $ 832,111.16 (Apparent Low Bid)
BUDGET CATEGORY: Sewer Capital Funds
LEGAL REVIEW:
DESCRIPTION:
Review of preliminary bid tabulation for the Lift Station #2 Rehabilitation Project.
HISTORY:
As Arlington continues to expand, infrastructure improvements are required to provide reliable public
service to the Arlington community. Lift Station #2 (LS‐02), located in the Kent Prairie growth focus area, is
operating at very close to maximum capacity and needs to be upgraded in in order to accommodate the
planned growth.
The City of Arlington Public Works included plans for this expansion in the 2015 Sewer Comprehensive Plan.
Design was completed in 2016 and construction is budgeted for in 2017. The proposed expansion work
includes rehabilitation of LS‐02 submersible pumps, emergency power generation and power and control
system. The range for the estimated construction cost was $750,000 to $900,000.
The 2017 Lift Station #2 Rehabilitation Project was recently advertised for construction and bids were
opened on Tuesday March, 21st. Seven (7) bid packages were received and the apparent low bid is from
Equity Builders LLC.
ALTERNATIVES
Reject bid, re‐advertise the project
Remand to staff for further evaluation
RECOMMENDED MOTION:
I move to award the Lift Station #2 Rehabilitation Project to Equity Builders LLC and authorize the Mayor
to sign the Construction Contract, pending review by the City Attorney.
City of Arlington
Council Agenda Bill
Item:
CA #5
Attachment
D
COUNCIL MEETING DATE:
April 3, 2017
SUBJECT:
Interlocal Agreement with Snohomish County for Park Project Funding
ATTACHMENTS:
Final Draft Interlocal Agreement
DEPARTMENT OF ORIGIN
Community & Economic Development
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Council is requested to approve and authorize the Mayor to sign an Interlocal Agreement with
Snohomish County for the Haller Park restroom project. The restrooms are now installed and
the City is completing the site work to connect the restrooms to other park amenities.
HISTORY:
Snohomish County previously committed to providing funding assistance for the Haller Park
restrooms.
ALTERNATIVES
Remand to staff for further consideration.
RECOMMENDED MOTION:
I move to approve the Interlocal Agreement with Snohomish County for Park Project
Funding and authorize the mayor to sign it.
City of Arlington
Council Agenda Bill
Item:
CA #6
Attachment
E
COUNCIL MEETING DATE:
April 3, 2017
SUBJECT:
Conveyance of real property for Right of Way purposes
ATTACHMENTS:
Legal Description including exhibit map with area highlighted depicting the proposed
deeded property from Himalaya Homes.
DEPARTMENT OF ORIGIN
Community & Economic Development, Marc Hayes 360‐403‐3457
EXPENDITURES REQUESTED: ‐0‐
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Conveyance of a strip of real property on 182nd Street NE described in Exhibit A for the
purpose of widening and improving the existing roadway.
HISTORY:
Conveyance of property for Right of Way Purposes related to new development is typically
dedicated through the Land Use process, pursuant to 20.56.170 AMC.
ALTERNATIVES
None
RECOMMENDED MOTION:
I move to accept the dedication of the property from Himalaya Homes for Right of Way
purposes.
Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied,including but not limited to warranties of suitability for a particular purpose or use. Map data are compiledfrom a variety of sources which may contain errors and users who rely upon the information do so at theirown risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for any and all liability ofany nature arising out of or resulting from the lack of accuracy or correctness of the data, or the use of thedata presented in the maps.
182ND ST NE
Proposed ROW Dedicationon 18 2nd St±City of Arlington
Date:
File:
Cartographer:
Scale:87thAveR OW_8.5x11_17.mxd
3/16/2017 kdh
1 inch = 5 0 fee t
Legend
Proposed dedication
Assessor parcels
Prop osed 10' dedication fo r righ t of wa y
City of Arlington
Council Agenda Bill
Item:
NB #1
Attachment
F
COUNCIL MEETING DATE:
April 3, 2017
SUBJECT:
Ordinance to repeal AMC 2.28 creating Arlington Violations Bureau
ATTACHMENTS:
Ordinance and Staff Report
DEPARTMENT OF ORIGIN
Administration / Police
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Council is asked to adopt this ordinance repealing AMC 2.28 that created the Arlington Violations
Bureau. Eliminating the violations bureau will send all notices of infractions (Traffic Tickets) directly
to the Marysville Court for payment and processing.
HISTORY:
The City adopted the violations bureau under RCW 3.30.090 roughly five years ago. In that time
frame things have changed within the CJS (Criminal Justice System) with the implementation of
SECTOR (WA State Patrol‐ Notice Of Infraction (NOI) Database) and DOL (Department of Licensing)
Citations currently held for 14 days delays notification to DOL on any possible revocations and also
removes the 14 day window in which the court is authorized to enter into a payment plan with an
individual. It is more time consuming and costly on the part of records staff and the court staff to
process these citations as they have to be manually entered and processed versus electronically
populating in the system. The Court has enhanced their customer service capabilities in many ways
over this time period as well allowing payment by phone, mail, in‐person and will begin be accepting
online payment this quarter.
ALTERNATIVES
Keep the violations bureau and disregard the courts recommendation to cancel this action. Knowing
that keeping the violations bureau in place will not allow for payment arrangements to be made with
the court and will also be more of a burden to staff. It will also leave the city open to civil liabilities
should a citation be paid and the court not notified whereby inadvertently causing a license
suspension to happen for a FTP (Failure to Pay) on the citation.
RECOMMENDED MOTION:
I move to approve the ordinance to repeal AMC 2.28 eliminating the Arlington Violations Bureau, and
authorize the Mayor to sign it.
ORDINANCE NO. 2017‐XXX Page 1 of 2
ORDINANCE NO. 2017‐‐XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
REPEALING ARLINGTON MUNICIPAL CODE CHAPTER 2.28
REGARDING THE TRAFFIC VIOLATIONS BUREAU
WHEREAS, the City of Arlington, Washington has the authority to enact laws to promote
the efficient administration of business within the City; and
WHEREAS, provisions of the Arlington Municipal Code which established a traffic
violations bureau in order to relieve court burdens are outdated and require revision; and
WHEREAS, the City Council believes that functions currently handled by the Finance
Department can more efficiently be completed by the Court;
WHEREAS, the City Council wishes to repeal Chapter 2.28 of the Arlington Municipal
Code which created a traffic violations bureau within the Finance Department;
NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as follows:
Section 1. Arlington Municipal Code Chapter 2.28 shall be and hereby is repealed in its
entirety.
Section 2. Severability. If any provision, section, or part of this ordinance shall be
adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the
ordinance as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
Section 3. Effective Date. This ordinance shall be effective five days from its adoption
and publication as required by law.
PASSED BY the City Council and APPROVED by the Mayor this _____ day of
_______________, 2017.
CITY OF ARLINGTON
______________________________
Barbara Tolbert, Mayor
ORDINANCE NO. 2017‐XXX Page 2 of 2
Attest:
__________________________
Kristin Banfield, City Clerk
Approved as to form:
___________________________
Steven J. Peiffle
City Attorney
ARLINGTON POLICE DEPARTMENT
INTRADEPARTMENTAL MEMORANDUM
DATE: March 11, 2017
TO: Jonathan Ventura, Chief
FROM: Daniel Cone, Deputy Chief
SUBJECT: Arlington Violations Bureau
_________________________________________ ________________________
PURPOSE:
To examine current and historic service level for the Arlington Violations Bureau and make
recommendations for streamlining the process.
FACTS:
The City of Arlington formed the violations bureau during the transition from Snohomish County
District Court to Marysville Municipal Court. The theory behind having a violations bureau locally
would provide better customer service for the citizens who simply wanted to pay the fine listed
on their civil infraction instead of having to drive to Marysville.
ANALYSIS:
With the recent SECTOR upgrade and associated changes in the program format, the inability to
search their database specifically for tickets issued via TVB has impacted the amount of staff
time needed to process the tickets. Prior to the change, one finance technician could process
each ticket within reasonable amount of time. After the upgrade, it is necessary for either the
issuing officer or police records staff to identify which tickets are meant for TVB, process them
separately from the court‐bound tickets, and deliver them to finance for further processing.
The additional processing is expected to add between 5‐10 minutes of staff time for each ticket.
In contrast, tickets that are bound for the court are sent automatically via SECTOR without
additional city staff time.
All tickets that are not paid directly to TVB are sent to court and incur a court filing fee of $46
(2016). For 2016, there were 924 infractions issued by APD officers using SECTOR. Of the 447
that were sent to the Traffic Violations Bureau (TVB) for processing by finance staff, 100 were
paid to TVB. The decreasing trend of tickets written through TVB along with the additional staff
time and separate handling needed after the upgrade appear to reduce the degree of savings
from eliminating the court fee.
RECOMMENDATION:
The change in Sector has limited the ability for City of Arlington employees to provide excellent
customer service. Without the ability to quickly process tickets customers are required to wait
significantly longer to settle their fine. New technology acquired by Marysville Municipal Court,
customers will be able pay their ticket via internet, phone, and in person. With the ability to
pay tickets online customers will be able to easily and quickly settle their fine without leaving
the comfort of their home. This will save our customers not only time but money as they will
not have to drive to a physical location. If the customer chooses to drive to a physical location
the Marysville Municipal Court is 11 miles from Arlington City Hall. Modern vehicles have
increasingly efficient gas mileage costing most motorist less than a gallon of gas. I recommend
eliminating the Arlington Violation Bureau and transition to routing infractions directly to
Marysville Municipal Court.
Respectfully submitted,
Daniel Cone
Deputy Chief of Police
______________________________________________________________________
1
PAID 100
Total 447
0
100
200
300
400
500
Tickets Processed
at Traffic Violations
Bureau 2016
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
PAID 15 16 16 18 13 8 2 3 2 1 1 5
Total 76 71 92 77 54 24 6 12 12 12 3 8
0
10
20
30
40
50
60
70
80
90
100
Tickets Processed at Traffic
Violations Bureau 2016 by Month
City of Arlington
Council Agenda Bill
Item:
NB #2
Attachment
G
COUNCIL MEETING DATE:
April 3, 2017
SUBJECT:
Inter‐fund Loan from Growth Fund to EMS Fund
ATTACHMENTS:
Loan Worksheet – Exhibit 1
DEPARTMENT OF ORIGIN
Finance – Kristin Garcia, Finance Director 360‐403‐3431
EXPENDITURES REQUESTED: $143,598
BUDGET CATEGORY: Growth Fund
LEGAL REVIEW:
DESCRIPTION:
As of February 28, 2017, the EMS Fund required a second inter‐fund loan in the amount of
$143,598. This brings the total amount outstanding on the loan to $216,489. The EMS Fund
budgeted a total loan amount of $185,975. Total interest accrued to date is $38.29. As of
February, the LGIP interest rate is .6303%.
HISTORY:
Previous outstanding loans from 2015 and 2016 were paid in full by December 31, 2016.
ALTERNATIVES
Do not approve the inter‐fund loan and allow the fund to be negative. This could violate
RCW 43.09.210 which states that no fund should unfairly benefit from another.
RECOMMENDED MOTION:
I move to authorize the finance director to take an inter‐fund loan from the Growth Fund to
the EMS Fund for $143,598.
2017 Interfund Loans Exhibit 1
Interest to be repaid at the Local Government Investment Pool monthly rat
FROM:Principal
Growth Fund Interest Interest Payments Loan
TO:Date Loan Amount Rate Charges Interest Principal Balance
EMS Fund 1/31/2017 72,891.00$ ‐$ ‐$ ‐$ 72,891.00$
2/28/2017 143,598.00$ 0.006303 38.29$ ‐ ‐ 216,489.00
3/31/2017 ‐$ ‐ ‐ 216,489.00
4/30/2017 ‐$ 216,489.00
5/31/2017 ‐$ ‐ 216,489.00
6/30/2017 ‐ ‐$ ‐ 216,489.00
7/31/2017 ‐$ ‐ ‐ 216,489.00
8/31/2017 ‐$ ‐ ‐ 216,489.00
9/30/2017 ‐$ ‐ ‐ 216,489.00
10/31/2017 ‐$ ‐ ‐ 216,489.00
11/30/2017 ‐$ ‐ ‐ 216,489.00
12/31/2017 ‐$ ‐ ‐ 216,489.00
216,489.00$ 38.29$ ‐ ‐