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Home My WebLink About02-27-17 Council Workshop SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Kristin APPROVAL OF THE AGENDA Mayor Pro Tem Debora Nelson INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Red Cross Grant Application for Ride to Remember Oso Memorial Bike Ride ATTACHMENT A Staff Presentation: Sarah Lopez Council Liaison: Marilyn Oertle 2. Professional Services Agreement with Tupper Mack Wells PLLC ATTACHMENT B Staff Presentation: Jim Kelly Council Liaison: Mayor Pro Tem Debora Nelson 3. Sole Source Resolution for Wastewater UV Bulbs ATTACHMENT C Staff Presentation: Jim Kelly Council Liaison: Mayor Pro Tem Debora Nelson 4. Professional Services Agreement with Perteet for 2017 Transportation ATTACHMENT D Project Services Staff Presentation: Jim Kelly Council Liaison: Debora Nelson/Jesica Stickles 5. Right of Way for Lift Station #2 ATTACHMENT E Staff Presentation: Jim Kelly Council Liaison: Mayor Pro Tem Debora Nelson Arlington City Council Workshop Monday, February 27, 2017 at 7:00 pm City Council Chambers – 110 E Third Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. 6. Ordinance repealing Arlington Municipal Code Section 8.17.010(f) ATTACHMENT F relating to penalties for violation the treatment and control of animals Staff Presentation: Kristin Banfield Council Liaison: Mayor Pro Tem Debora Nelson 7. Reappointment and Appointments to Citizen Salary Review Commission ATTACHMENT G Staff Presentation: Heather Logan Council Liaison: Jesica Stickles/Jan Schuette/Mike Hopson 8. January 2017 Financial Report ATTACHMENT H Staff Presentation: Kristin Garcia 9. Inter‐fund loan from Growth Fund to EMS Fund ATTACHMENT I Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Debora Nelson 10. Miscellaneous Council Items PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. EXECUTIVE SESSION To review collective bargaining negotiations, grievances, or discussions regarding the interpretation or application of a labor agreement [RCW 42.30.140(4)] RECONVENE ADJOURNMENT Mayor Barb Tolbert To open all attachments, click here City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: February 27, 2017 SUBJECT: Request authority to apply for Red Cross Grant for Ride to Remember Oso Event ATTACHMENTS: None DEPARTMENT OF ORIGIN Recreation EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Red Cross has recommended that the City apply for funding for the Ride to Remember Oso and Celebration of Strong Communities event. The grant application is for $10,000, which included funds for paid event coordinator, support from BIKES Club of Snohomish County, marketing expenses, trailering fees and event supplies and facilities. HISTORY: The Ride to Remember event commemorates the third anniversary of the Oso Landslide and the Celebration of Strong Communities event is to recognize how far our communities have come through partnership and collaboration. The bike ride is an America’s Best Communities initiative. Event is on March 19, 2017. ALTERNATIVES Do not authorize application of grant. RECOMMENDED MOTION: Workshop; discussion only. City of Arlington Council Agenda Bill Item: WS #2 Attachment B COUNCIL MEETING DATE: February 27, 2017 SUBJECT: Contract with Tupper Mack Wells PLLC for Water Rights legal services ATTACHMENTS: TMW Scope of Work for Water Rights legal services DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: $15,000.00 BUDGET CATEGORY: Water Capital Fund 405 LEGAL REVIEW: DESCRIPTION: Staff is requesting to enter into a Professional Services Agreement (PSA) with Tupper Mack Wells PLLC to provide water rights legal advice and services. HISTORY: Since 2006 the City has contracted with Tupper Mack Wells (formerly Tupper Mack Brower and Mentor Law Group) for legal advice assisting with expansion of the City’s water rights and development of a long term water supply strategy. The City is currently engaged with seeking a new water source and, to ensure this water source will provide sufficient water supply for the future, the City is looking for strategies to secure additional water rights. Staff is requesting to have TMW under contract for review and advice on the City’s development of potential new water supplies, including water right transfers and mitigation strategies. ALTERNATIVES - Do not enter into contract with Tupper Mack Wells. - Remand to staff to seek other Water Rights legal service RECOMMENDED MOTION: Workshop; discussion only. At the March 6th council meeting the motion will be “I move to authorize the mayor to sign the Professional Services Agreement with Tupper Mack Wells PLLC for water rights legal advice and services, pending final review by the City Attorney.” City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: February 27, 2017 SUBJECT: Sole Source Resolution – UV Bulbs for Wastewater Treatment Plant ATTACHMENTS: DRAFT Sole Source Resolution DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: None BUDGET CATEGORY: Wastewater Operating Fund LEGAL REVIEW: DESCRIPTION: Resolution for the sole source procurement of UV Bulbs for the Wastewater Treatment Plant from Berson Ultraviolet Systems. HISTORY: The City’s Water Reclamation Facility (WRF) was upgraded in 2011 and began using an Aquionics Ultraviolet (UV) disinfection system to treat effluent prior to discharge in the Stillaguamish river. The Aquionics UV disinfection systems use powerful lamps to produce concentrated ultraviolet radiation which destroys micro‐organisms. A sister company to Aquionics, Berson Ultraviolet Systems, produces the ultraviolet bulbs specified and warrantied by Aquionics. Achieving the NPDES permit required level of disinfection is warrantied only with the use of Berson UV bulbs. In addition, Washington state inspected, tested and permitted the WRF’s disinfection system with it operating under manufacturer’s recommendations. To be fully compliant with the WRF’s NPDES permit, the only bulbs the City can procure for the UV system are Berson UV bulbs. ALTERNATIVES - Do not authorize sole source procurement of UV bulbs from Berson Ultraviolet Systems - Remand to staff for further consideration RECOMMENDED MOTION: Workshop; discussion only. At the March 6 Council meeting the motion will be “I move to approve the Resolution authorizing the sole source procurement of UV Bulbs from Berson Ultraviolet Systems, pending final review by the City Attorney”. RESOLUTION 2017-XXX 1 RESOLUTION NO. 2017-XXX A RESOLUTION OF THE CITY OF ARLINGTON TO WAIVE BIDDING REQUIREMENTS FOR THE PURCHASE OF NEW ULTRAVIOLET BULBS FOR USE BY THE CITY OF ARLINGTON WASTEWATER DEPARTMENT WHEREAS, the City of Arlington Wastewater Department treats wastewater for all of its customers; and WHEREAS, to maintain the consistency of parts, ensure the warranty of the UV System at the Wastewater Treatment plant, and avoid the cost associated with repairs to the system that may occur using non genuine original equipment manufacturer (OEM) replacement parts, a supplier of OEM ultraviolet bulbs is required; and WHEREAS, Aquionics (a sister company to Berson, the original manufacturer) has provided the City of Arlington with its existing UV bulbs, and Aquionics is the sole source representative authorized to sell UV Bulbs; and WHEREAS, RCW 35.23.352(9) permits the waiving of bidding requirements for the purchase of materials which are clearly and legitimately limited to a single source of supply or services which are subject to special market conditions; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arlington, as follows: Section 1: The City Council of the City of Arlington finds that replacing ultraviolet bulbs with OEM bulbs clearly limits the City of Arlington to a single source of supply, justifying the waiver of competitive bidding requirements. Section 2: The City Council of the City of Arlington hereby waives the bidding requirements for the purchase of Ultraviolet Bulbs for use by the City of Arlington Wastewater Department and authorizes sole source purchasing from Aquionics. Section 3: This resolution will be effective for three (3) years from the date of adoption. APPROVED by the Mayor and City Council of the City of Arlington this _____day of March, 2017. CITY OF ARLINGTON ___________________________________ Barbara Tolbert, Mayor RESOLUTION 2017-XXX 2 ATTEST: _____________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: _____________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: WS #4 Attachment D COUNCIL MEETING DATE: February 27, 2017 SUBJECT: Contract with Perteet for Transportation Engineering Services ATTACHMENTS: - Transportation Comp Plan Update Scope of Work and Fee, - 172nd St/40th Ave Turning Movement Analysis Scope of Work and Fee, - Multimodal Plan Scope of Work and Fee. DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: $ 55,496.00 BUDGET CATEGORY: Transportation Fund (310) LEGAL REVIEW: DESCRIPTION: Request to enter into contract with Perteet, Inc. for Transportation Engineering services as contained in the attached scope of work and fees. HISTORY: The City has need for transportation engineering services to update its current Transportation Comprehensive Plan (Transportation 2035 Plan), to perform a turning movements analysis at a proposed intersection (172nd St/40th Ave), and to prepare a Multimodal Plan. Perteet has provided good transportation engineering services for the City in the past and will do so on these projects. The City met with Perteet and negotiated SOW/Fees for each of the transportation tasks. Transportation Comp Plan $ 10,492.00 172nd St/40th Ave Turning Mvmt $ 8,696.00 Multimodal Plan 36,308.00 Total $ 55,496.00 ALTERNATIVES - Do not enter into contract with Perteet - Remand to staff for further research RECOMMENDED MOTION: Workshop; discussion only. At the March 6th council meeting the motion will be “I move to accept the Perteet scopes of work and fees and authorize the mayor to sign the Professional Services Agreement with Perteet, Inc., pending final review by the City Attorney.” Scope of Services 20170015.000 – Trip Redistribution Study February 2017 City of Arlington 2707 COLBY AVE, SUITE 900 EVERETT, WA 98201 800.615.9900 | 425.252.7700 ARLINGTON TRIP REDISTRIBUTION STUDY Agreement with Perteet Inc. February 2017 1 EXHIBIT “A” SCOPE OF SERVICES INTRODUCTION This scope of services is to perform traffic analysis to determine the changes in traffic volumes at selected intersections and resulting changes in the level of service for reallocating 824 dwelling units from west of I-5 to the east side of the City of Arlington. Consultant’s services shall be limited to those expressly set forth herein. If the service is not specifically identified herein, it is expressly excluded. Consultant shall have no other obligations, duties or responsibilities associated with the pro ject except as expressly provided in this Agreement. Services provided by the Consultant consist of: GENERAL SCOPE OF SERVICES Perteet Inc. (Hereinafter called the CONSULTANT) will conduct the following work elements for the City of Arlington (Hereinafter called the CITY), as part of the Trip Redistribution Study project. The project is anticipated to begin in March 2017, with a project duration anticipated to be approximately two (2) months. This scope of work describes the work elements to be accomplished by the CONSULTANT as summarized under each Task. This scope consists of the following work elements: Task 1 – Project Management and Coordination Task 2 – Develop Traffic Volume Projections Task 3 – Traffic Analysis Task 4 – Documentation SCOPE OF SERVICES DEFINED Task 1 – Project Management and Coordination Overall project management and coordination work elements include: 1.1 Project Administration Provide continuous project management administration (billing invoices, monthly progress reports) and coordination with CITY staff throughout the project’s duration. Monitor the project budget and schedule. It is assumed this project will be for one (1) month. ARLINGTON TRIP REDISTRIBUTION STUDY Agreement with Perteet Inc. February 2017 2 Task 2 – Traffic Forecast Revision The CONSULTANT will review and revise the existing traffic model to determine changes in traffic volumes at 31 intersections throughout the CITY. This work is based on the reallocation of 824 dwelling units throughout the CITY based on comments from PSRC. This task will produce a set of peak hour turning-movement forecasts for 31 intersections. The resulting traffic forecasts will undergo intersection traffic analysis using Synchro traffic as described in Task 3. Assumptions  CITY will provide the trip distribution model. All land use changes will be supplied by the CITY in an excel or GIS file showing the change in dwelling units by TAZ.  CITY will provide Existing Intersection Turning Movement counts at 31 intersections throughout the city in Synchro or Excel format.  Only PM peak hour forecasts are to be generated. Deliverables  Intersection Turning Movement forecasts for one future year horizon at 31 intersections throughout the city in Synchro or Excel format. Task 3 – Traffic Analysis CONSULTANT will perform a transportation analysis of 31 intersections throughout the city as shown in the Transportation Element of the Comprehensive Plan for the year 2035. The analysis will use Synchro software and use the traffic volumes generated in Task 2. The work will include setting up a Synchro model, adding traffic control types, including signal timing, and traffic volumes. Assumptions  No changes in improvements as shown in the Transportation Element.  Synchro model will be developed by the CONSULTANT. Deliverables  Synchro worksheets documenting analysis  Revised Synchro electronic model Task 4 – Documentation The CONSULTANT will develop a technical memorandum documenting the traffic forecasting revisions and summarize the operations analysis. A draft and final Traffic Study will be prepared for review by the CITY. The study will include the following sections:  Introduction ARLINGTON TRIP REDISTRIBUTION STUDY Agreement with Perteet Inc. February 2017 3  Revisions to the traffic volume forecast including approach methodology.  Conclusions and any recommended changes to the Transportation Element .  Future LOS tables and calculations for analyzed intersections. Assumptions  Any figures necessary for the Transportation Element will be prepared by the CITY. Deliverables  Draft and Final Technical Memorandum in PDF format. Project Client PM Arlington Trip Model Adjustment City of Arlington Michael Hendrix Contract Start Date Contract End Date Contract Duration: 2/10/2017 2/10/2018 12 Months Last Update date Perteet Project No. 2/22/2017 20170015.001 Principal Sr. Associate Engineer II Accountant Total Hours Labor Dollars Task Billing Rate $72.12 $54.86 $32.03 $33.08 Project Management 0.50 1.00 0.50 2.00 $107.00 Total Project Management 0.50 1.00 0.00 0.50 2.00 $107.00 Forecast Revision Total Forecast Revision 0.00 0.00 0.00 0.00 0.00 $0.00 Intersection Analysis Develop Synchro Model 16.00 16.00 $512.00 Future Intersection Analysis 4.00 12.00 16.00 $604.00 Total Intersection Analysis 0.00 4.00 28.00 0.00 32.00 $1,116.00 Technical Memo 2.00 8.00 10.00 $366.00 Total Technical Memo 0.00 2.00 8.00 0.00 10.00 $366.00 Expenses Total Expenses 0.00 0.00 0.00 0.00 0.00 $0.00 Total Hours 0.50 7.00 36.00 0.50 44.00 Total Dollars $36.00 $384.00 $1,153.00 $17.00 $1,590.00 SUMMARY Direct Salary Cost $1,590.00 Overhead Cost 183.94 %$2,925.00 Fee 30%$477.00 Labor $4,992.00 Expenses $0.00 Subconsultants $5,500.00 CONTRACT TOTAL $10,492.00 Page 1 of 1v7.6.704 (ASWANSON) - ARLINGTON 172ND STREET NE AND 40TH AVENUE NE INTERSECTION STUDY Agreement with Perteet Inc. February 2017 1 Scope of Services 20170015.002 - 172nd Street NE and 40th Avenue Intersection Study February 2017 City of Arlington 2707 COLBY AVE, SUITE 900 EVERETT, WA 98201 800.615.9900 | 425.252.7700 ARLINGTON 172ND STREET NE AND 40TH AVENUE NE INTERSECTION STUDY Agreement with Perteet Inc. February 2017 2 EXHIBIT “A” SCOPE OF SERVICES BACKGROUND 172nd Street NE is classified as SR 531 and is under the control of both the City of Arlington and WSDOT. As such, new access points, including signalized intersections must be approved by WSDOT prior to installation. As part of continuing development on both the north and south sides of 172nd Street NE, a new traffic signal is desired by the City of Arlington at the intersection with 40th Avenue NE. This location is currently located too close to the existing signals along 172nd Street NE at both Smokey Point Boulevard to the west and 43rd Avenue NE to the east. A traffic signal may still be installed but will require additional analysis and study. This work will document the treatment required for the intersection and to meet WSDOT requirements. SCOPE OF SERVICES Perteet Inc. (Hereinafter called the CONSULTANT) will conduct the following work elements for the City of Arlington (Hereinafter called the CITY), as part of the 172nd Street NE and 40th Avenue NE Intersection Study project. The project is anticipated to begin in March 2017, with a project duration anticipated to be approximately two (2) months. Task 1: Project Management Overall project management and coordination work elements include: 1.1 Project Administration Provide continuous project management administration (billing invoices, monthly progress reports) and coordination with CITY staff throughout the project’s duration. Monitor the project budget and schedule. It is assumed this project will be for two (2) months. Task 2: WSDOT Coordination The CONSULTANT will coordinate with WSDOT as development of the analysis progresses. This work is anticipated to include up to two (2) meetings at the Dayton office of WSDOT in Shoreline. These meetings will be attended by one CONSULTANT staff member. The agenda and meeting notes will be compiled by the CONSULTANT and distributed to the participants for documentation of decisions and further actions. This task also includes responding to comments from WSDOT regarding the technical memorandum as described in Task 4. ARLINGTON 172ND STREET NE AND 40TH AVENUE NE INTERSECTION STUDY Agreement with Perteet Inc. February 2017 3 Assumptions  Up to two (2) meetings at the WSDOT facility in Shoreline Deliverables  Meeting agendas and notes Task 3: Analysis The CONSULTANT will analyze the existing intersection for traffic operations including:  Applicability of WSDOT standards and guidelines to the intersection.  Determination of the meeting of traffic signal warrants. Note that this analysis may include future traffic volumes from new developments.  Traffic operations analysis utilizing Synchro software. The analysis will determine the overall intersection operations for both existing and proposed conditions. Queue lengths will be determined to ensure that traffic congestion will not impact adjacent intersections.  Review of traffic crash history to determine if there is an existing safety concern. Assumptions  Turning movement counts will be provided by the CITY.  Future volume data will be provided by the CITY.  Traffic collision history will be obtained from WSDOT by the CONSULTANT. Deliverables  No direct deliverables for this task. Work developed will be summarized in the study, in the report text, or as an appendix included as part of Task 4. Task 4 – Documentation The Consultant will develop a technical memorandum documenting the intersection operations and recommendations based on information obtained in Task 3. A draft and Final Traffic Study will be prepared for review by the CITY and WSDOT. The study will include the following sections:  Introduction  Existing Conditions including traffic volumes, crash history, and traffic operations (level of service analysis)  Summary of proposed improvements per the City’s future plan  Summary of Signal Warrant Analysis  Future intersection operations based on the installation of a traffic signal ARLINGTON 172ND STREET NE AND 40TH AVENUE NE INTERSECTION STUDY Agreement with Perteet Inc. February 2017 4  Recommendations Assumptions  WSDOT comments received will be incorporated and addressed in the Final Report. Coordination between WSDOT and the CITY will be as described in Task 2. Deliverables  Draft and Final Technical Memorandum in PDF format. Project Client PM 172nd & 40th Ave NE - Arlington City of Arlington Michael Hendrix Contract Start Date Contract End Date Contract Duration: 2/10/2017 2/10/2018 12 Months Last Update date Perteet Project No. 2/22/2017 20170015.002 Principal Sr. Associate Engineer II Planner II Accountant Clerical Total Hours Labor Dollars Task Billing Rate $72.12 $54.86 $32.03 $35.88 $33.08 $19.33 Project Management 1.00 2.00 1.00 4.00 $215.00 Total Project Management 1.00 2.00 0.00 0.00 1.00 0.00 4.00 $215.00 WSDOT Coordination Meetings 8.00 8.00 $439.00 Comment Responses 2.00 2.00 $64.00 Total WSDOT Coordination 0.00 8.00 2.00 0.00 0.00 0.00 10.00 $503.00 Analysis Warrant Analysis 2.00 8.00 10.00 $366.00 Capacity Analysis 4.00 16.00 20.00 $732.00 Total Analysis 0.00 6.00 24.00 0.00 0.00 0.00 30.00 $1,098.00 Memo Draft 2.00 8.00 4.00 2.00 16.00 $548.00 Final 2.00 4.00 2.00 8.00 $310.00 Total Memo 0.00 4.00 12.00 6.00 0.00 2.00 24.00 $858.00 Expenses Total Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 Total Hours 1.00 20.00 38.00 6.00 1.00 2.00 68.00 Total Dollars $72.00 $1,097.00 $1,217.00 $215.00 $33.00 $39.00 $2,673.00 Expenses: Mileage - $.535 54 Traffic Counts/Parking Invent.250 Totals:304 SUMMARY Direct Salary Cost $2,673.00 Overhead Cost 183.94 %$4,917.00 Fee 30%$802.00 Labor $8,392.00 Expenses $304.00 Subconsultants $0.00 CONTRACT TOTAL $8,696.00 Page 1 of 1v7.6.704 (ASWANSON) - ARLINGTON NON-MOTORIZED PLAN Agreement with Perteet Inc. February 2017 1 Scope of Services Non-Motorized Plan Development February 2017 City of Arlington 2707 COLBY AVE, SUITE 900 EVERETT, WA 98201 800.615.9900 | 425.252.7700 ARLINGTON NON-MOTORIZED PLAN Agreement with Perteet Inc. February 2017 2 EXHIBIT “A” SCOPE OF SERVICES INTRODUCTION The City of Arlington is in the process of updating its Comprehensive Plan. To accomplish this, the City is requesting assistance from Perteet with the preparation of a Multimodal Plan, or non-motorized plan, is to address the needs of pedestrians and bicyclists throughout the City. This plan will also include the City’s Complete Streets policy and the use of a multi-modal level of service metric to address non-motorized traffic. Elements of work include public involvement, inventory of existing facilities, incorporation of new and planned facilities, development of a Complete Streets policy, and the development of a multi-modal level of service application. General Assumptions:  This scope of work assumes a six (6) month timeline.  The Consultant budget may be transferred between discipline tasks at the discretion of the Consultant Project Manager, provided the total contracted amount is not exceeded. Task 1 – Project Administration As a first order of work, the Consultant will schedule a kickoff meeting for City and Consultant staff. The Consultant will then develop a brief project work plan which will include:  Project goals and vision  Project schedule  Project organization plan with key contacts, project stakeholders, and team responsibilities  Communication plan As part of the project, the Consultant will prepare monthly progress reports that describe the work items and percentage of work items that were accomplished during a given month, as well as a forecast of work to be completed over the following month. The monthly progress reports will identify other issues or problems that may occur in any given month. The Consultant will submit these monthly progress reports to the City’s Project Manager with the monthly invoices. All costs and expenses shall be broken out by task on each invoice. The monthly invoices will bill by major tasks. The Consultant Project Manager will notify the City’s Project Manager, in writing (memo format), of any out of scope and/or budgetary issues that are inconsistent with this Scope of Work. Th e City and the Consultant will hold weekly project coordination meetings either in person or on the phone. Work Elements: ARLINGTON NON-MOTORIZED PLAN Agreement with Perteet Inc. February 2017 3  Conduct project kickoff meeting.  Prepare work plan.  Prepare project schedule and updates.  Hold weekly meetings (phone calls may be substituted for in person meetings).  Prepare monthly progress reports/invoices. Assumptions:  This contract duration is estimated to be no longer than six (6) months.  Project kickoff meeting will be held at the City’s office.  Project schedule will include Consultant tasks and City review time assumptions.  Project meetings will be held via phone bi-weekly Deliverables:  Kickoff Meeting Agenda and Minutes  Work Plan  Project Schedule (Microsoft Project format)  Monthly Progress Report and Invoice Task 2 – Data Collection The Consultant will collect data for use in the development of the plan including use of a multi-modal level of service metric to be determined by the City. The following information is a sample list of potential data to be collected. Note that this data is assumed to already be in existence and that this effort will collate the data for use in the following tasks:  Existing bus stop and other transit facilities.  Emergency response routes and freight routes.  Motor vehicle-bicycle crash and motor vehicle-pedestrian history to identify any crash hot spots in the City.  Existing traffic volume and speed counts.  Existing roadway configurations.  Existing Sidewalk Maps.  Existing Trail maps.  Pedestrian/Bicycle Counts.  Pedestrian ancillary facilities (crosswalks, ADA ramps, etc.). 2.1 Data Collection The Consultant will collect the following traffic data:  Existing plans, policies, and standards for non-motorized travel within the City. ARLINGTON NON-MOTORIZED PLAN Agreement with Perteet Inc. February 2017 4  Assemble collision data, count data, existing facilities, and planned facilities. All data is assumed to have been previously collected by the City and will be provided to the Consultant. 2.2 Complete Streets Policy The Consultant will collect and review Complete Streets policies from up to five jurisdictions in the state of Washington. The Consultant will develop a Complete Streets Policy in conjunction with the City. Assumptions:  Consultant will meet with the City after initial development of the policy for comments and direction. Following the meeting, the Consultant will revise the policy and submit to the City for final approval. Following approval, the policy will be incorporated into the overall Non-Motorized Plan. Deliverables:  Draft and Final Complete Streets policy for City Adoption. 2.3 Development of Multimodal Projects and Priority Ranking Using collected data, the Consultant and the City will conduct a one-day workshop to review existing planned multimodal projects and develop additional multimodal projects that will enhance the City’s objectives. A multimo dal level of service and plan for measurement will be developed that can track existing areas that are underserved and increased level of service provided by new multimodal projects. Consultant will develop a draft and final priority ranking system for application to non- motorized projects, either planned or under consideration. The intent of this task is to create a numerical score to evaluate potential projects based on available funding. The project priority ranking development shall include a review of regional jurisdictions’ ranking process for non-motorized projects. A preliminary ranking system will be developed. It is anticipated that the ranking will include the following information :  Safety elements including number of collisions or collision rate.  Connectivity to existing or proposed facilities.  Motor vehicle traffic volumes and speeds.  Existing crossing opportunities, including crosswalks, flashing beacons, and signals.  Proximity to destinations such as schools, parks, commercial centers.  Geometric and roadway conditions including pavement quality and sight distance.  Potential for funding opportunities. Deliverables:  List of proposed multimodal projects with associated planning level of costs ARLINGTON NON-MOTORIZED PLAN Agreement with Perteet Inc. February 2017 5  Draft and Final Project Ranking System and list of prospective projects  Alternative concepts and associated Bicycle Level of Service (BLOS) or Level of Traffic Stress (LTS) will be included in the draft and final study for each signalized intersection 2.4 Community Outreach The Community Outreach portion of this project will consist of two (2) distinct elements: presentation to City Council in a working session and an open house following the draft study. The Consultant will prepare materials for and lead each of the two (2) community outreach elements. 2.4.1 City Council Working Session Presentation and Discussion The Consultant shall present the draft non-motorized plan approach, including analysis and data gathering, and potential recommendations by attending a City Council working session. A PowerPoint presentation will be prepared for the meeting. It is intended that the Consultant Team can present a high level concept to City Council members and attending public. The Consultant shall take notes and use in development of alternatives. Up to two (2) members of the Consultant team will attend the meeting with a City representative. 2.4.2 Open House Following the development of the draft study, the Consultant shall lead an Open House to present the draft study. Up to two (2) members from the Consultant team shall be present and shall engage with the public and discuss the following: collected traffic data, analysis, and potential recommendations. The City shall find a suitable place for the open house. Assumptions:  The City will arrange locations for the Open House.  The City will distribute invitations or announcements for the Open House. Deliverables:  PowerPoint presentation for Council session  One-page invitation/announcement with information for Open House  Up to four (4) 24” x 36” roll plots displaying traffic data, vicinity maps, and/or proposed improvements for the Open House 2.5 Multimodal Plan Report The Consultant will collect and review Complete Streets policies from up to five jurisdictions in the state of Washington. The Consultant will de velop a Complete Streets Policy in conjunction with the City. Assumptions: ARLINGTON NON-MOTORIZED PLAN Agreement with Perteet Inc. February 2017 6  Consultant will meet with the City after initial development of the policy for comments and direction. Following the meeting, the Consultant will revise the policy and submit to the City for final approval. Following approval, the policy will be incorporated into the overall Non-Motorized Plan. Deliverables:  Draft and Final Outline of Report Topics  Draft and Final Report Project Client PM Arlington Multi-Modal Plan City of Arlington Michael Hendrix Contract Start Date Contract End Date Contract Duration: 2/10/2017 2/10/2018 12 Months Last Update date Perteet Project No. 2/22/2017 20170015.000 Principal Sr. Associate Sr. Associate Engineer II Planner II Accountant Clerical Mkt Proposal Mgr Total Hours Labor Dollars Task Billing Rate $72.12 $54.86 $72.14 $30.96 $35.88 $33.08 $19.33 $44.10 Project Management Schedule Development 1.00 3.00 4.00 $237.00 Update Meetings (via phone)6.00 6.00 $329.00 Invoices & Progress Reports 3.00 3.00 6.00 $264.00 Kickoff Mtg 4.00 6.00 10.00 $405.00 Total Project Management 1.00 16.00 0.00 6.00 0.00 3.00 0.00 0.00 26.00 $1,235.00 Data Collection Assemble and review ex plans 4.00 4.00 $124.00 Assemble Traffic Data 8.00 4.00 12.00 $391.00 Total Data Collection 0.00 0.00 0.00 12.00 4.00 0.00 0.00 0.00 16.00 $515.00 Community Outreach Council Presentation 16.00 8.00 8.00 32.00 $1,808.00 Open House 16.00 8.00 8.00 32.00 $1,518.00 Total Community Outreach 0.00 32.00 8.00 0.00 8.00 0.00 0.00 16.00 64.00 $3,325.00 Complete Streets Policy Research Existing Policies 4.00 16.00 20.00 $715.00 Develop Policy 4.00 8.00 12.00 $467.00 Total Complete Streets Policy 0.00 8.00 0.00 24.00 0.00 0.00 0.00 0.00 32.00 $1,182.00 Deelopment of Priority Ranking and Projects Develop Ranking System 8.00 16.00 24.00 $934.00 Rank Roads & Projects 4.00 24.00 12.00 40.00 $1,393.00 Total Deelopment of Priority Ranking and Projects 0.00 12.00 0.00 40.00 12.00 0.00 0.00 0.00 64.00 $2,327.00 Non-Motorized Report Outline Development 4.00 4.00 8.00 $343.00 Report Development 12.00 48.00 8.00 8.00 76.00 $2,586.00 Total Non-Motorized Report 0.00 16.00 0.00 52.00 8.00 0.00 8.00 0.00 84.00 $2,929.00 Expenses Total Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 Total Hours 1.00 84.00 8.00 134.00 32.00 3.00 8.00 16.00 286.00 Total Dollars $72.00 $4,608.00 $577.00 $4,149.00 $1,148.00 $99.00 $155.00 $706.00 $11,514.00 Expenses: Mileage - $.535 161 Totals:161 SUMMARY Direct Salary Cost $11,514.00 Overhead Cost 183.94 %$21,179.00 Fee 30%$3,454.00 Labor $36,147.00 Expenses $161.00 Subconsultants $0.00 CONTRACT TOTAL $36,308.00 Page 1 of 1v7.6.704 (ASWANSON) - City of Arlington Council Agenda Bill Item: WS #5 Attachment E COUNCIL MEETING DATE: February 27, 2017 SUBJECT: Lift Station #2 Utility Easement ATTACHMENTS: - Utility Easement Dedication Document - Vicinity Map and Legal Description DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: $0 BUDGET CATEGORY: None LEGAL REVIEW: DESCRIPTION: Dedication of Utility Easement on the south side of 204th Street between 71st Ave. and 74th Ave. to the City of Arlington by Triple Creek Investments, LLC. HISTORY: Lift Station 02 is being upgraded in 2017 and is included in the 2017 Wastewater Capital Budget. Lift Station 02 is situated on the south side of 204th St between 71st Ave and 74th Ave occupying a 600 square foot Utility Easement that is part of a parcel owned by Triple Creek Investments, LLC; an additional 1,278 square foot Utility Easement is needed to accommodate the lift station upgrade project. Staff met with Brent McKinley of Triple Creek Investments, LLC in November 2016 and Mr. McKinley has agreed to the ROW dedication. ALTERNATIVES - Remand to staff for further consideration - Do not accept the ROW Dedication RECOMMENDED MOTION: Workshop; discussion only. At the March 6th council meeting the motion will be: “I move to accept the right‐of‐way dedication from Triple Creek Investments for the upgrade of Lift Station 02, pending final review by the City Attorney”. UTILITY EASEMENT 1 AFTER RECORDING, RETURN TO: CITY OF ARLINGTON DEVELOPMENT SERVICES 238 N. OLYMPIC AVENUE ARLINGTON, WA 98223 OUR FILE NO. _____________ UTILITY EASEMENT GRANTOR(S): Triple Creek Investments, LLC GRANTEE(S): City of Arlington LEGAL (Abbrev.): Portion of Lot 6 AFN 8901175002 ASSESSOR'S TAX #: 00769800000600 REFERENCE #: THIS AGREEMENT is made and entered into this ____ day of _________, 2017, by and between Triple Creek Investments, LLC, a Washington limited liability company, (hereinafter "Grantors"); and the City of Arlington, Washington (hereinafter "City. WHEREAS, Grantors are the owners of certain property located within the City of Arlington; and WHEREAS, Grantor wishes to grant an easement to the Grantee; NOW, THEREFORE, for and in consideration of a transfer for a public purpose in connection with development and no other consideration , it is agreed by and between the parties hereto as follows: UTILITY EASEMENT 2 1. Grant of Easements by Grantors to the City. 1.1 Grantors convey and grant to the City of Arlington, its successors and assigns and permittees and licensees, a perpetual easement for ingress, egress and utilities and the right, privilege and authority to construct, alter, improve, repair, operate and maintain a storm sewer and sanita ry sewer lines, and/or water lines, pipes and appurtenances, over, under and across Grantor’s property legally described as follows: See Legal Description and Map Attached As Exhibits “A” and “B” hereto together with the right of ingress to and egress from said lands across adjacent lands of the Grantor, for the purpose of constructing, reconstructing, repairing, renewing, altering, changing, patrolling and operating the said lines and appurtenances, and the right at any time to remove said lines and appurtenances from said lands. 1.2 The Grantor reserves the right to use the surface of the above -described easement in any manner now existing, but shall not erect any buildings, structures, patios, or other construction of any nature on said easement; provided, however, that Grantor shall have the right to make any use of the easement area not inconsistent with the Grantee's rights hereunder. 2. General Terms. 2.1 Entire Agreement. This Agreement contains all of the agreements of the parties and no prior agreements or understandings pertaining to any such matters shall be effective for any such purpose. 2.2 Modification. No provision of this Agreement may be amended or added to except by agreement in writing signed by the parties. 2.3 Successors in Interest. This easement shall be a covenant running with the land and shall be binding on the Grantor, and Grantor’s heirs, successors and assigns forever. 2.4 Subordination of Mortgage. Any mortgage on said land held by Mortgagee shall be subordinated to the rights herein granted to the Grantee, but in all other respects shall remain unimpaired. UTILITY EASEMENT 3 DATED this _____ day of ____________, 2017. GRANTOR: TRIPLE CREEK INVESTMENTS, LLC A Washington limited liability company By:___________________________ J. Brent McKinley, Member STATE OF WASHINGTON ) ) ss: COUNTY OF SNOHOMISH ) On this ______ day of ______________, 2017, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared J. Brent McKinley, to me known to be the member of Triple Creek Investments, LLC, the limited liability company that executed the foregoing instrument and acknowledged the said instrument to be the free and voluntary act and deed of said company, for the uses and purposes herein mentioned, and on oath stated that he/she is authorized to execute the said instrument on behalf of said company. Witness my hand and official seal hereto affixed the day and year first above written. __________________________________ NOTARY PUBLIC in and for the State of Washington, residing at ______________ My commission expires: ______________ Printed name: ______________________ Page 1 of 1 EXHIBIT A LIFT STATION 2 ADDITIONAL EASEMENT Triple Creek Investments, LLC Tax Parcel #00769800000600 Portion of Lot 6 AFN 8901175002 LEGAL DESCRIPTION FOR THE LIFT STATION 2 ADDITION EASEMENT AREA THAT PORTION OF LOT 6, PHASE 1, INDUSTRIAL PLAT FOR: JENSEN BUSINESS PARK, ACCORDING TO THE PLAT THEREOF RECORDED UNDER AUDITOR’S FILE NO. 8901175002, RECORDS OF SNOHOMISH COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID LOT 6; THENCE SOUTH 1°28’27” WEST, ALONG THE EAST LINE OF SAID LOT 6, A DISTANCE OF 20.00 FEET; THENCE NORTH 88°37’33” WEST, PARALLEL WITH THE NORTH LINE OF SAID LOT 6, A DISTANCE OF 288.03 FEET TO THE SOUTHEAST CORNER OF THE 20 FT. X 30 FT. PUMP STATION EASEMENT, AS SHOWN ON SAID PLAT, BEING THE TRUE POINT OF BEGINNING; THENCE NORTH 1°22’27” EAST, ALONG THE EAST LINE OF SAID EASEMENT, A DISTANCE OF 20.00 FEET TO THE NORTH LINE OF SAID LOT 6; THENCE SOUTH 88°37’33” EAST, ALONG SAID NORTH LINE, A DISTANCE OF 27.70 FEET; THENCE SOUTH 1°22’27” WEST, PARALLEL WITH THE EAST LINE OF SAID EASEMENT, A DISTANCE OF 20.00 FEET; THENCE NORTH 88°37’33” WEST, PARALLEL WITH SAID NORTH LINE, A DISTANCE OF 27.70 FEET TO THE TRUE POINT OF BEGINNING. TOGETHER WITH THAT PORTION OF SAID LOT 6, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID LOT 6; THENCE SOUTH 1°28’27” WEST, ALONG THE EAST LINE OF SAID LOT 6, A DISTANCE OF 20.00 FEET; THENCE NORTH 88°37’33” WEST, PARALLEL WITH THE NORTH LINE OF SAID LOT 6, A DISTANCE OF 288.03 FEET TO THE SOUTHEAST CORNER OF THE 20 FT. X 30 FT. PUMP STATION EASEMENT, AS SHOWN ON SAID PLAT; THENCE NORTH 88°37’33” WEST, ALONG THE SOUTH LINE OF SAID EASEMENT, A DISTANCE OF 30.00 FEET TO THE SOUTHWEST CORNER OF SAID EASEMENT, BEING THE TRUE POINT OF BEGINNING; THENCE NORTH 1°22’27” EAST, ALONG THE WEST LINE OF SAID EASEMENT, A DISTANCE OF 20.00 FEET TO THE NORTH LINE OF SAID LOT 6; THENCE NORTH 88°37’33” WEST, ALONG SAID NORTH LINE, A DISTANCE OF 36.21 FEET; THENCE SOUTH 1°22’27” WEST, PARALLEL WITH THE WEST LINE OF SAID EASEMENT, A DISTANCE OF 20.00 FEET; THENCE SOUTH 88°37’33” EAST, PARALLEL WITH SAID NORTH LINE, A DISTANCE OF 36.21 FEET TO THE TRUE POINT OF BEGINNING. ALL CONTAINING 1,278 SQUARE FEET, MORE OR LESS. REV 01 02/10/2017 LOT 6 PHASE 1 , INDUSTRIAL PLAT FOR: JENSEN BUSINESS PARK AFN 8901175002 FEET 030 30 PARCEL ADDRESS: UNKNOWN ARLINGTON, WA 98223 OWNER: TRIPLE CREEK INVESTMENTS, LLC P.O. BOX 430 ARLINGTON, WA 98223 N.E. 14 N.W. 14 SECTION 14 , TWP 31 N, RNG 05 E, W.M. Exhibit B 16012 CITY OF ARLINGTON PUBLIC WORKS ARLINGTON LIFT STATION 2 CITY P.O.#: ____ ACQUISITION LEGAL: SEE ATTACHED EXHIBIT A 9/29/16 EASEMENT ACQUISITION *ORIGINAL AREA = 600 S.F. ACQUISITION AREA = 1,278 S.F. PROJECT PARCEL TAX # 00769800000600 LEGEND: S G O NA P SIOS ROFE RE A STA HOT M TE R D SLLAND 28067 I STEREUEYO RV ABE.R N AFWSHI TON YR G City of Arlington Council Agenda Bill Item: WS #6 Attachment F COUNCIL MEETING DATE: February 27, 2017 SUBJECT: Ordinance Repealing AMC Section 8.17.010(f) relating to penalties for violation of the treatment and control of animals ATTACHMENTS: Draft Ordinance DEPARTMENT OF ORIGIN Administration: Kristin Banfield, City Clerk 360‐403‐3444 EXPENDITURES REQUESTED: ‐0‐ BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: This is a housekeeping item. The City’s Prosecuting Attorney notified the City in early January that we have two penalties listed for violations under Arlington Municipal Code Chapter 8.17, regarding the treatment and control of animals. The City Attorney is recommending repeal of Section 8.17.010(f) to eliminate the contradictory language and provide the Prosecuting Attorney and the Municipal Court with clear guidance on the penalty for violations under this Chapter. HISTORY: Arlington Municipal Code Chapter 8.17 was last updated by the City Council in 2011. ALTERNATIVES Do not adopt the proposed ordinance. RECOMMENDED MOTION: Workshop; discussion only. At the March 6, 2017 Council meeting the proposed motion will be “I move to approve the proposed ordinance repealing Arlington Municipal Code Section 8.17.010(f) relating to penalties for violation of the treatment and control of animals.” ORDINANCE NO. 2017‐XXX ORDINANCE NO. 2017‐XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON, REPEALING ARLINGTON MUNICIPAL CODE SECTION 8.17.010(f) RELATING TO PENALTIES FOR VIOLATION OF THE TREATMENT AND CONTROL OF ANIMALS WHEREAS, the City of Arlington, Washington has the authority to adopt ordinances for the general welfare of its citizens; and WHEREAS, certain provisions of the Arlington Municipal Code are contradictory and require revision; NOW, THEREFORE, the City Council of the City of Arlington, Washington does hereby ordain as follows: Section 1. Arlington Municipal Code Section 8.17.010(f) is repealed in its entirety. Section 2. Severability. If any provision, section, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section 3. Effective Date. A summary of this Ordinance consisting of its title shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after the date of publication. PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this _____ day of _________________________, 2017. CITY OF ARLINGTON ________________________________________ Barbara Tolbert, Mayor ATTEST: __________________________________________ Kristin Banfield, City Clerk ORDINANCE NO. 2017‐XXX APPROVED TO AS FORM: __________________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item WS #7 Attachment G COUNCIL MEETING DATE: February 27, 2017 SUBJECT: Citizen Salary Review Commission Reappointment and Appointment ATTACHMENTS: Redacted applications DEPARTMENT OF ORIGIN Administration; Contact Heather Logan 360‐403‐3447 EXPENDITURES REQUESTED: ‐0‐ BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: The Citizens Salary Review Commission meets every odd numbered year to make decisions regarding compensation for Arlington’s elected officials. The City contacted each member of the 2015 Citizen Salary Review Commission to determine their interest in continuing to serve on the Commission. Of the five members, Chad Clay and Sherri McCarthy indicated their desire to continue serving on the Commission. Mr. Clay’s term does not expire until 12/31/2017. Ms. McCarthy’s term expired on 12/31/2016 and she would like to be renewed for an additional term. The City advertised for members of the community to volunteer for the three remaining positions on the Citizen Salary Review Commission and received five applications. Three members of the City Council interviewed the five candidates on Friday, February 10, 2017 using a standardized list of questions. After contemplating the answers from the interviews, the Council committee is recommending the following three individuals to fill the remaining three spots on the Citizens Salary Review Commission: ‐ Steve Maisch ‐ Christopher St. John ‐ Austin DeFreece HISTORY: A new chapter 2.89 was added to the Arlington Municipal Code on January 20, 2015 that created a Citizen Salary Review Commission for the salaries of elected officials. It is the policy of the city of Arlington to base salaries and per diem reimbursement of elected officials on realistic standards so that elected officials of the city may be paid according to the duties of their offices, and so that citizens of the highest quality may be attracted to public service. ALTERNATIVES Reject Council selection committee’s recommendations. RECOMMENDED MOTION: Workshop; discussion only. At the March 6, 2017 Council meeting, the proposed motion will be “I move to consent to the reappointment of Sherri McCarthy and the appointment of Steve Maisch, Christopher St. John, and Austin DeFreece to the Citizens Salary Review Commission.” City of Arlington Council Agenda Bill Item: WS #8 Attachment H COUNCIL MEETING DATE: February 27, 2017 SUBJECT: January 2017 Financial Report ATTACHMENTS: Financial Reports – Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements DEPARTMENT OF ORIGIN Finance; Kristin Garcia – Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Attached is the January 2017 financial report. HISTORY: ALTERNATIVES RECOMMENDED MOTION: Workshop; discussion only. City of Arlington Council Agenda Bill Item: WS #9 Attachment I COUNCIL MEETING DATE: February 27, 2017 SUBJECT: Inter‐fund Loan from Growth Fund to EMS Fund ATTACHMENTS: Loan Worksheet – Exhibit 1 DEPARTMENT OF ORIGIN Finance: Kristin Garcia, Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: Up to $185,975 BUDGET CATEGORY: Growth Fund LEGAL REVIEW: DESCRIPTION: As of January 31, 2017, the EMS Fund required an inter‐fund loan of $72,891. The EMS Fund budgeted a total loan amount of $185,975. Based on cash flow projections, it is likely additional loans may be necessary until tax payments are received in May. For efficiency purposes, staff is asking the council for authorization to issue an inter‐fund loan, only as necessary, up to the amount approved in the budget, in lieu of bringing this item to council every month a loan is needed. If at any point a loan amount is expected to exceed the amount budgeted, the item will be brought to council for approval. HISTORY: The EMS Fund does not currently have any previous loans outstanding. Previous outstanding loans from 2015 and 2016 were paid in full by December 31, 2016. ALTERNATIVES Do not approve the inter‐fund loan and allow the fund to be negative. This could violate RCW 43.09.210 which states that no fund should unfairly benefit from another. RECOMMENDED MOTION: Workshop; discussion only. At the March 6, 2017 meeting, the motion will read; “I move to authorize the finance director to take an inter‐fund loan from the Growth Fund to the EMS Fund up to $185,975”.