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HomeMy WebLinkAbout02-06-17 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER  Mayor Barb Tolbert    PLEDGE OF ALLEGIANCE    ROLL CALL  Mayor Barb Tolbert – Kristin     APPROVAL OF THE AGENDA  Mayor Pro Tem Debora Nelson    INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS  Mayor’s Volunteer Award presented to Charleen O’Neal.  Mayor Barb Tolbert    PROCLAMATIONS     PUBLIC COMMENT  For members of the public who wish to speak to the Council about any matter not on the Public Hearing  portion of the meeting.  Please limit remarks to three minutes.    CONSENT AGENDA   Mayor Pro Tem Debora Nelson  1. Minutes of the January 17 and January 23, 2017 Council Meetings and     ATTACHMENT A       January 23, 2017 City Council/Planning Commission Meeting   2. Accounts Payable  3. Street Closure for Special Event for Ride to Remember Oso Bike Ride   ATTACHMENT B  4. Street Closure for Special Event for Top Secret Customs Car Show    ATTACHMENT C       Open House  5. Snohomish County Public Utility District Easement with the City of Arlington ATTACHMENT D    PUBLIC HEARING    NEW BUSINESS   1. Shockey Planning Group ‐ Transportation Comprehensive Plan Support   ATTACHMENT E       Staff Presentation: Jim Kelly       Council Liaison:  Debora Nelson/Jan Schuette      Arlington City Council Meeting                                                                       Monday, February 6, 2017 at 7:00 p.m.        City Council Chambers – 110 E Third St SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the  ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required.  2. Interlocal Agreement with Arlington/Darrington/Snohomish County    ATTACHMENT F      for Ride to Remember Oso      Staff Presentation: Sarah Lopez      Council Liaison:  Sue Weiss                    3.  Lodging Tax Distributions               ATTACHMENT G       Staff Presentation: Kristin Garcia       Council Liaison:  Mayor Pro Tem Debora Nelson    DISCUSSION ITEMS    INFORMATION    ADMINISTRATOR & STAFF REPORTS    MAYOR’S REPORT    COUNCILMEMBER REPORTS – OPTIONAL    EXECUTIVE SESSION    RECONVENE    ADJOURNMENT  Mayor Barb Tolbert    To open all attachments, click here  DRAFT  Page 1 of 2  Council Chambers  110 East Third St  January 17, 2017      Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue  Weiss, Jesica Stickles, and Marilyn Oertle.     Council Members Absent:  None      City Staff Present:  Paul Ellis, Kristin Garcia, Dan Cone, Kris Wallace, Jim Kelly, Deana Dean, and  City Attorney Steve Peiffle.    Also Known to be Present:  Doug Buell    Pro Tem Mayor Nelson called the meeting to order at 7:00 pm, and the pledge of allegiance  followed.    APPROVAL OF THE AGENDA  Councilmember Raezer moved to approve the agenda.  Councilmember Weiss seconded the  motion, which passed with a unanimous vote.    INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS    PROCLAMATIONS    PUBLIC COMMENT  There was no one in the audience who wished to speak.    CONSENT AGENDA  Councilmember Raezer moved to approve the Consent Agenda as presented.  Councilmember  Oertle seconded the motion which was carried.    1. Minutes of the January 3 and January 9, 2017 Council Meetings.  2. Accounts Payable.  3. Resolution to waive bidding requirements and authorize purchase of water meters from  a sole source.  4. Professional Services Agreement renewal with Shockey Planning Group.  5. Professional Services Agreement renewal with Strategies 360.  Minutes of the Arlington         City Council Meeting  Minutes of the City of Arlington City Council Meeting     January 17, 2017  Page 2 of 2  6. Interlocal agreement with the City of Yakima for purchasing.  7. Airport Commission appointment.    PUBLIC HEARING  None    NEW BUSINESS  Ordinance prohibiting left turns to/from SR 531 at the Stillaguamish Athletic Club/Weston  High School  Public Works Director Jim Kelly spoke to the proposed ordinance.  Council questions and  comments followed.  Councilmember Schuette moved and Councilmember Raezer seconded the motion to approve  the proposed ordinance prohibiting left hand turns on east bound SR‐531 at mile marker 7.3  and restricting turns into and out of the drive access located on the north side of SR‐531 mile  post 7.3 to right‐in and right‐out only.  The motion was approved by a unanimous vote.      Ordinance rescinding 2017 utility rate increases  Jim Kelly spoke to the proposed ordinance.  Council comments followed with City Attorney  Steve Peiffle answering council questions.  Councilmember Hopson moved and Councilmember Stickles seconded the motion to approve  the proposed ordinance rescinding the scheduled 2017 CPI increase to the water, sewer, and  stormwater utility rates.  The motion was approved by a unanimous vote.      ADMINISTRATOR & STAFF REPORTS  None    COUNCILMEMBER REPORTS   Councilmembers Stickles, Weiss, Raezer, Nelson, Schuette, and Hopson gave brief reports,  while Councilmember Oertle had nothing to report at this time.     MAYOR’S REPORT    EXECUTIVE SESSION  City Attorney announced that there would be no need for an Executive Session.    ADJOURNMENT  With no further business to come before the Council, the meeting was adjourned at 7:19 p.m.       ____________________________  Barbara Tolbert, Mayor  DRAFT  Page 1 of 2  Council Chambers  110 East Third Street  January 23, 2017  Councilmembers Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss,  Jesica Stickles, and Marilyn Oertle.    Council Members Absent:  None    Staff Present:  Mayor Barbara Tolbert, Paul Ellis, Heather Logan, Kristin Banfield, Kristin Garcia,  Sheri Amundson, Jonathan Ventura, Jim Kelly, David Ryan, Sarah Lopez, Kris Wallace, and City  Attorney Steve Peiffle.    Also Known to be Present:  Roger Miller, Mike Britt, Jeff Phoebus, Cristy Brubaker, Rich Senff,  and Sid Logan.    Mayor Tolbert called the meeting to order at 7:01 pm, and the pledge of allegiance followed.    Mayor Pro Tem Debora Nelson moved to approve the agenda. Councilmember Raezer seconded  the motion, which passed with a unanimous vote.      WORKSHOP ITEMS – NO ACTION WAS TAKEN   Shockey Planning Group ‐ Transportation Comprehensive Plan Support    Public Works Director James Kelly presented a scope of work and fee for Shockey Planning Group  to coordinate the production and incorporation of the Water Comprehensive Plan, Sewer  Comprehensive Plan, and the Transportation Comprehensive Plan into the City’s General  Comprehensive Plan. Discussion followed with Mr. Kelly answering Council questions.    Street Closure for Special Event for Ride to Remember Oso Bike Ride  Recreation & Communications Manager Sarah Lopez presented the street closure request for the  Ride to Remember Oso Bike Ride on March 19, 2017. Discussion followed with Ms. Lopez  answering Council questions.    Street Closure for Special Event for Top Secret Customs Car Show   Recreation & Communications Manager Sarah Lopez presented the street closure request for the  Top Secret Customs Car Show on May 20, 2017. Discussion followed with Ms. Lopez answering  Council questions.    Interlocal Agreement with Arlington/Darrington/Snohomish County for the Ride to Remember  Oso Bike Ride  Minutes of the Arlington         City Council Workshop Minutes of the City of Arlington City Council Workshop                                       January 23, 2017        Page 2 of 2  Recreation & Communications Manager Sarah Lopez presented the Interlocal Agreement with  Arlington, Darrington, and Snohomish County for the Ride to Remember Oso Bike Ride on March  19, 2017. Discussion followed with Ms. Lopez answering Council questions.    Snohomish County Public Utility District Easement with the City of Arlington  Airport Director David Ryan presented the easement with Snohomish County Public Utility  District No. 1 for the installation of electrical facilities for the Top Cub development. Discussion  followed with Mr. Ryan answering Council questions.    December 2016 Financial Report  Finance Director Kristin Garcia presented December 2016 Financial Report. Discussion followed  with Ms. Garcia answering Council questions.    At 7:26 p.m., Mayor Tolbert excused herself from the next agenda item and left her seat. Mayor  Pro Tem Debora Nelson called the next item of business.    Lodging Tax Distributions  Finance Director Kristin Garcia presented the Lodging Tax Advisory Committee’s executive  summary outlining the committee’s review process, comments regarding the Council’s proposal  for the 2017 funding distributions, and a second recommendation for 2017 fund distributions  from the committee. Discussion followed with Ms. Garcia answering Council questions.    At 7:49 p.m., Mayor Tolbert rejoined the meeting and resumed her position as chair.    Miscellaneous Council Items  None    Public Comment  Mike Britt, Jeff Phoebus, Bill Dettrich, and Kathleen Shalan each spoke about the Lodging Tax  Distributions for 2017.    Executive Session  City Attorney Steve Peiffle announced an Executive Session to discuss matters of pending or  potential litigation [RCW 42.30.110(1)(i)], estimating to take 15 minutes and that there would  be no action following the Executive Session. Council recessed to Executive Session at 8:00 p.m.  At 8:15 p.m. the Council reconvened the meeting.    City Administrator Paul Ellis announced that the City was notified tonight that they are the  recipients of a Clean Water Grant for $262,500 to purchase a new street sweeper.    ADJOURNMENT  With no further business to come before the Council, the meeting was adjourned at 8:17 p.m.       ____________________________  Barbara Tolbert, Mayor  DRAFT  Page 1 of 1    Council Chambers  110 East Third Street  January 23, 2017  Councilmembers present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss,  Jesica Stickles, and Marilyn Oertle.    Councilmembers absent:  None    Planning Commission members present: Bruce Angell, Ken Levesque, and Vernon Beach.    Planning Commission members absent:  Mike Thomas, Aaron McDonald.    Staff present:  Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Marc Hayes, Amy Rusko, Kristin  Foster, and City Attorney Steve Peiffle.    Also known to be present:  Tim Dean, Doug Buell, Sarah Arney.    Planning Commission Chair Bruce Angell called the meeting to order at 6:10 pm, and the pledge  of allegiance followed.    DISCUSSION ITEMS – NO ACTION WAS TAKEN     Interim Community and Economic Development Director Marc Hayes provided a brief recap of  Horizontal Mixed Use (HMU) and the Planning Commission Work Plan for 2017. He then turned  the meeting over to Planning Commission Chair Bruce Angell. With the use of a PowerPoint  presentation, Mr. Angell spoke about HMU and the development of regulations for its  implementation in Arlington. Discussion followed.    With no further discussion, the meeting was adjourned at 6:55 pm.       ____________________________  Barbara Tolbert, Mayor      ____________________________________  Bruce Angell, Planning Commission Chair  Minutes of the Arlington City Council/Planning Commission  Joint Meeting  DRAFT  Page 1 of 2  Council Chambers  110 East Third St  January 17, 2017      Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue  Weiss, Jesica Stickles, and Marilyn Oertle.     Council Members Absent:  None      City Staff Present:  Paul Ellis, Kristin Garcia, Dan Cone, Kris Wallace, Jim Kelly, Deana Dean, and  City Attorney Steve Peiffle.    Also Known to be Present:  Doug Buell    Pro Tem Mayor Nelson called the meeting to order at 7:00 pm, and the pledge of allegiance  followed.    APPROVAL OF THE AGENDA  Councilmember Raezer moved to approve the agenda.  Councilmember Weiss seconded the  motion, which passed with a unanimous vote.    INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS    PROCLAMATIONS    PUBLIC COMMENT  There was no one in the audience who wished to speak.    CONSENT AGENDA  Councilmember Raezer moved to approve the Consent Agenda as presented.  Councilmember  Oertle seconded the motion which was carried.    1. Minutes of the January 3 and January 9, 2017 Council Meetings.  2. Accounts Payable.  3. Resolution to waive bidding requirements and authorize purchase of water meters from  a sole source.  4. Professional Services Agreement renewal with Shockey Planning Group.  5. Professional Services Agreement renewal with Strategies 360.  Minutes of the Arlington         City Council Meeting  Minutes of the City of Arlington City Council Meeting     January 17, 2017  Page 2 of 2  6. Interlocal agreement with the City of Yakima for purchasing.  7. Airport Commission appointment.    PUBLIC HEARING  None    NEW BUSINESS  Ordinance prohibiting left turns to/from SR 531 at the Stillaguamish Athletic Club/Weston  High School  Public Works Director Jim Kelly spoke to the proposed ordinance.  Council questions and  comments followed.  Councilmember Schuette moved and Councilmember Raezer seconded the motion to approve  the proposed ordinance prohibiting left hand turns on east bound SR‐531 at mile marker 7.3  and restricting turns into and out of the drive access located on the north side of SR‐531 mile  post 7.3 to right‐in and right‐out only.  The motion was approved by a unanimous vote.      Ordinance rescinding 2017 utility rate increases  Jim Kelly spoke to the proposed ordinance.  Council comments followed with City Attorney  Steve Peiffle answering council questions.  Councilmember Hopson moved and Councilmember Stickles seconded the motion to approve  the proposed ordinance rescinding the scheduled 2017 CPI increase to the water, sewer, and  stormwater utility rates.  The motion was approved by a unanimous vote.      ADMINISTRATOR & STAFF REPORTS  None    COUNCILMEMBER REPORTS   Councilmembers Stickles, Weiss, Raezer, Nelson, Schuette, and Hopson gave brief reports,  while Councilmember Oertle had nothing to report at this time.     MAYOR’S REPORT    EXECUTIVE SESSION  City Attorney announced that there would be no need for an Executive Session.    ADJOURNMENT  With no further business to come before the Council, the meeting was adjourned at 7:19 p.m.       ____________________________  Barbara Tolbert, Mayor  DRAFT  Page 1 of 2  Council Chambers  110 East Third Street  January 23, 2017  Councilmembers Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss,  Jesica Stickles, and Marilyn Oertle.    Council Members Absent:  None    Staff Present:  Mayor Barbara Tolbert, Paul Ellis, Heather Logan, Kristin Banfield, Kristin Garcia,  Sheri Amundson, Jonathan Ventura, Jim Kelly, David Ryan, Sarah Lopez, Kris Wallace, and City  Attorney Steve Peiffle.    Also Known to be Present:  Roger Miller, Mike Britt, Jeff Phoebus, Cristy Brubaker, Rich Senff,  and Sid Logan.    Mayor Tolbert called the meeting to order at 7:01 pm, and the pledge of allegiance followed.    Mayor Pro Tem Debora Nelson moved to approve the agenda. Councilmember Raezer seconded  the motion, which passed with a unanimous vote.      WORKSHOP ITEMS – NO ACTION WAS TAKEN   Shockey Planning Group ‐ Transportation Comprehensive Plan Support    Public Works Director James Kelly presented a scope of work and fee for Shockey Planning Group  to coordinate the production and incorporation of the Water Comprehensive Plan, Sewer  Comprehensive Plan, and the Transportation Comprehensive Plan into the City’s General  Comprehensive Plan. Discussion followed with Mr. Kelly answering Council questions.    Street Closure for Special Event for Ride to Remember Oso Bike Ride  Recreation & Communications Manager Sarah Lopez presented the street closure request for the  Ride to Remember Oso Bike Ride on March 19, 2017. Discussion followed with Ms. Lopez  answering Council questions.    Street Closure for Special Event for Top Secret Customs Car Show   Recreation & Communications Manager Sarah Lopez presented the street closure request for the  Top Secret Customs Car Show on May 20, 2017. Discussion followed with Ms. Lopez answering  Council questions.    Interlocal Agreement with Arlington/Darrington/Snohomish County for the Ride to Remember  Oso Bike Ride  Minutes of the Arlington         City Council Workshop Minutes of the City of Arlington City Council Workshop                                       January 23, 2017        Page 2 of 2  Recreation & Communications Manager Sarah Lopez presented the Interlocal Agreement with  Arlington, Darrington, and Snohomish County for the Ride to Remember Oso Bike Ride on March  19, 2017. Discussion followed with Ms. Lopez answering Council questions.    Snohomish County Public Utility District Easement with the City of Arlington  Airport Director David Ryan presented the easement with Snohomish County Public Utility  District No. 1 for the installation of electrical facilities for the Top Cub development. Discussion  followed with Mr. Ryan answering Council questions.    December 2016 Financial Report  Finance Director Kristin Garcia presented December 2016 Financial Report. Discussion followed  with Ms. Garcia answering Council questions.    At 7:26 p.m., Mayor Tolbert excused herself from the next agenda item and left her seat. Mayor  Pro Tem Debora Nelson called the next item of business.    Lodging Tax Distributions  Finance Director Kristin Garcia presented the Lodging Tax Advisory Committee’s executive  summary outlining the committee’s review process, comments regarding the Council’s proposal  for the 2017 funding distributions, and a second recommendation for 2017 fund distributions  from the committee. Discussion followed with Ms. Garcia answering Council questions.    At 7:49 p.m., Mayor Tolbert rejoined the meeting and resumed her position as chair.    Miscellaneous Council Items  None    Public Comment  Mike Britt, Jeff Phoebus, Bill Dettrich, and Kathleen Shalan each spoke about the Lodging Tax  Distributions for 2017.    Executive Session  City Attorney Steve Peiffle announced an Executive Session to discuss matters of pending or  potential litigation [RCW 42.30.110(1)(i)], estimating to take 15 minutes and that there would  be no action following the Executive Session. Council recessed to Executive Session at 8:00 p.m.  At 8:15 p.m. the Council reconvened the meeting.    City Administrator Paul Ellis announced that the City was notified tonight that they are the  recipients of a Clean Water Grant for $262,500 to purchase a new street sweeper.    ADJOURNMENT  With no further business to come before the Council, the meeting was adjourned at 8:17 p.m.       ____________________________  Barbara Tolbert, Mayor  DRAFT  Page 1 of 1    Council Chambers  110 East Third Street  January 23, 2017  Councilmembers present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss,  Jesica Stickles, and Marilyn Oertle.    Councilmembers absent:  None    Planning Commission members present: Bruce Angell, Ken Levesque, and Vernon Beach.    Planning Commission members absent:  Mike Thomas, Aaron McDonald.    Staff present:  Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Marc Hayes, Amy Rusko, Kristin  Foster, and City Attorney Steve Peiffle.    Also known to be present:  Tim Dean, Doug Buell, Sarah Arney.    Planning Commission Chair Bruce Angell called the meeting to order at 6:10 pm, and the pledge  of allegiance followed.    DISCUSSION ITEMS – NO ACTION WAS TAKEN     Interim Community and Economic Development Director Marc Hayes provided a brief recap of  Horizontal Mixed Use (HMU) and the Planning Commission Work Plan for 2017. He then turned  the meeting over to Planning Commission Chair Bruce Angell. With the use of a PowerPoint  presentation, Mr. Angell spoke about HMU and the development of regulations for its  implementation in Arlington. Discussion followed.    With no further discussion, the meeting was adjourned at 6:55 pm.       ____________________________  Barbara Tolbert, Mayor      ____________________________________  Bruce Angell, Planning Commission Chair  Minutes of the Arlington City Council/Planning Commission  Joint Meeting  City of Arlington Council Agenda Bill Item: CA #3 Attachment B COUNCIL MEETING DATE: February 6, 2017 SUBJECT: Street Closure for Special Event for Ride to Remember Oso ATTACHMENTS: None DEPARTMENT OF ORIGIN Recreation EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Requesting full street closure of Olympic Avenue from 2nd Street to Division Street for the start of the Ride to Remember Oso bike ride event on Sunday, March 19, 2017 at 8:15 am. This will be a ceremonial start with 43 people at a time at 1 minute intervals. Closure will last approximately 1.5 hours from 7:30 am to 8:45 am. HISTORY: City Council approval is required for street closures. ALTERNATIVES Do not authorize street closure. RECOMMENDED MOTION: I move to approve the street closure for the Ride to Remember Oso. City of Arlington Council Agenda Bill Item: CA #4 Attachment C COUNCIL MEETING DATE: February 6, 2017 SUBJECT: Street Closure for Special Event for Top Secret Customs Car Show Open House ATTACHMENTS: Special Event application and map DEPARTMENT OF ORIGIN Recreation EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Peter Harrett of Top Secret Customs and Restorations business is requesting a street closure for a special event. The business, located at 6205 192nd Street NE #2 is planning an open house, car drive in event on Saturday, May 20, 2017. Mr. Harrett expects 100‐ 200 cars and is asking that 192nd Street be closed from 59th Avenue east to 62nd Ave NE. Businesses that will be affected will be asked by event coordinator to use their alleys for access. Emergency access will be accommodated. HISTORY: City Council approval is required for street closures. The event request is going through the special event process with staff. This is the 2nd year event has been held. ALTERNATIVES Do not authorize street closure. RECOMMENDED MOTION: I move to approve the street closure for the Top Secret Customs Car Show Open House. Top secret Customs & Restorations Peter Harrett 360-651-2540 360-631-3171 18935 59th Ave NE Arlington 98223 peter@topsecretcustoms.com 360-651-9051 Peter Harrett 360-631-3171 Top S ecret Custom s Open house 5/20/17 X S aturday 5/20/17 yes public 10AM - 4PM 8AM 5/20/17 5PM 5/20/17 10 200-300 18935 59th Ave NE Arlington WA 98223 no Live band, automobiles perhaps 100- 200 cars our em ployees take care of it ourselves we have plenty of available bathroom s onsite. Like last year we leave a center lane open to traffic. x x Provide 50 delineators _______________ _______________ Camping request in accordance with AMC 9.56.120 May 20, 2017 City of Arlington Council Agenda Bill Item: CA #5 Attachment D COUNCIL MEETING DATE: February 6, 2017 SUBJECT: Snohomish County Public Utility District Easement with the City of Arlington ATTACHMENTS: Distribution Easement DEPARTMENT OF ORIGIN Airport EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Public Utility District No. 1 of Snohomish County is requesting an easement with the City of Arlington, allowing access to land at the Arlington Municipal Airport for installation of electrical facilities for the Top Cub development. HISTORY: Easements are subject to approval from City Council. ALTERNATIVES Remand to staff for further consideration. RECOMMENDED MOTION: I move to approve the distribution easement with Snohomish County Public Utility District and authorize the Mayor to sign it. City of Arlington Council Agenda Bill Item: NB #1 Attachment E COUNCIL MEETING DATE: February 6, 2017 SUBJECT: Contract with Shockey Planning Group for Water, Sewer and Transportation Comp Plan support ATTACHMENTS: Scope of Work and fee for SPG for Water, Sewer and Transportation Comp Plan support DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: $19,090.00 BUDGET CATEGORY: Water/Sewer CIP/ Transportation Imp. LEGAL REVIEW: DESCRIPTION: Scope of Work and fee for Shockey Planning to coordinate the production and incorporation of the Water Comprehensive Plan, Sewer Comprehensive Plan, and Transportation Plan into the City’s General Comprehensive Plan. HISTORY: In accordance with Washington State Growth Management Act, the City of Arlington has prepared a General Comprehensive Plan, a document that summarizes the City’s growth over a planning horizon. The Water Comprehensive Plan, Sewer Comprehensive Plan, and Transportation Comprehensive Plan are three supporting documents detailing current infrastructure, infrastructure improvements, and funding mechanisms to meet this growth. The recent decision not to expand the City west of I‐5 requires that the General Comprehensive Plan and the supporting plans be amended to accommodate this change. SPG will provide the review of the three support documents to make sure they are consistent with the City’s General Comprehensive Plan, and provide support to have the Transportation Plan reviewed and approved by the Puget Sound Regional Council (PSRC). ALTERNATIVES Do not approve SOW and fee Remand to staff for further discussion RECOMMENDED MOTION: I move to approve the contract with Shockey Planning Group, and authorize the Mayor to sign it. EXHIBIT A SCOPE OF WORK Task 1. Transportation Plan Integration – The Arlington Transportation 2035 Plan is a standalone document that has all of the required sections of the Comprehensive Plan Transportation Element (Chapter 8). The City will have SCJ Alliance reevaluate the original transportation modelling to see if the new population distribution will have an impact on the traffic modeling results and the associated 2035 Transportation CIP program. The City will edit the document to address City growth changes associated Breckhaus-Beach development and the decision not to expand west of I-5. The City will also incorporate CIP changes into the CIP list, schedule, graphics and financing sections of the current adopted Transportation 2030 Plan; including a “Reassessment Strategy” outlining how the GMA Plan will be reviewed if levels of service or funding fall behind traffic demands. Shockey Planning Group will attend City coordination meetings as necessary, perform review/edits to the Transportation 2035 Plan, integrate the results into the City’s GMA and other plans to ensure consistency, and represent the Transportation 2035 Plan at PSRC meetings, City Planning Commission meetings and City Council meetings as necessary. Task 2. Water Plan Integration – The City will have RH2 reevaluate the original water system model to see if the new population distribution will have an impact on the 10-year water model, the long range water supply, or the proposed water CIP program. The City will edit the Water Comprehensive Plan document to address City growth changes associated Breckhaus-Beach development and the decision not to expand west of I-5. The City will also incorporate CIP changes into the CIP list, schedule, graphics and financing sections of the current adopted Water Comprehensive Plan; Shockey Planning Group will attend City coordination meetings as necessary, perform review/edits to the Water Comprehensive Plan, integrate the results into the City’s GMA and other plans to ensure consistency, and represent the Water Comprehensive Plans at City Planning Commission meetings and City Council meetings as necessary. Task 3. Water & Sewer Comp Plans – The City will have RH2 reevaluate the original sewer system model to see if the new population distribution will have an impact on the 10-year water model, the long range water supply, or the proposed water CIP program. The City will edit the Sewer Comprehensive Plan document to address City growth changes associated Breckhaus-Beach development and the decision not to expand west of I-5. The City will also incorporate CIP changes into the CIP list, schedule, graphics and financing sections of the current adopted Water Comprehensive Plan; Shockey Planning Group will attend City coordination meetings as necessary, perform review/edits to the Sewer Comprehensive Plan, integrate the results into the City’s GMA and other plans to ensure consistency, and represent the Sewer Comprehensive Plan at City Planning Commission meetings and City Council meetings as necessary. EXHIBIT A Page 2 Task 4. Multi-Modal Plan – The City will contract with its transportation planning consultant, SCJ Alliance, to Develop a Multimodal Plan for the City of Arlington that meets the Puget Sound Regional Council (PSRC) Multimodal Concurrency. PSRC’s Multimodal Concurrency refers to a concurrency program that recognizes that the transportation system is multimodal, including motor vehicles, pedestrians, transit, and bicycles. SCJ has prepared similar plans for other Washington cities that have been approved by their regional planning organization. Shockey Planning Group will attend City coordination meetings as necessary, perform review/edits to the Multimodal Plan, integrate the results into the City’s GMA and other plans to ensure consistency, and represent the Multimodal Plan at City Planning Commission meetings and City Council meetings as necessary. Professional Service Fee Tasks Principal Planner Technical Clerical TOTAL Hours Rate Hours Rate Hours Rate Hours Rate Task 1 - Transportation Plan 8 $190.00 30 $100.00 7 $70.00 10 $50.00 $5,510.00 Task 2 - Water Comp Plan 8 $190.00 20 $100.00 7 $70.00 10 $50.00 $4,510.00 Task 3 - Sewer Comp Plan 8 $190.00 15 $100.00 7 $70.00 10 $50.00 $4,010.00 Task 4 - Multimodal Plan 24 $190.00 0 $100.00 0 $70.00 10 $50.00 $5,060.00 TOTAL $19,090.00 City of Arlington Council Agenda Bill Item: NB #2 Attachment F COUNCIL MEETING DATE: February 6, 2017 SUBJECT: Interlocal Agreement with City of Arlington, Town of Darrington, and Snohomish County for Ride to Remember Oso events ATTACHMENTS: Draft Interlocal Agreement DEPARTMENT OF ORIGIN Recreation EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: The Ride to Remember Oso events are presented by City of Arlington, Town of Darrington and Snohomish County. Snohomish County is presenting the Whitehorse Trail Ride from Fortson Trailhead to Darrington. Arlington is kicking of the SR 530 bike ride at Legion Park. Both Arlington and Darrington are sponsoring the bike ride on SR 530. Darrington is presenting the Celebration of Strong Communities event in Darrington. HISTORY: This event is the final America’s Best Communities project and is being coordinated by an event contractor, and staff and volunteers of Arlington, Darrington and Snohomish County Parks. WCIA has advised Arlington to draft this interlocal agreement. ALTERNATIVES RECOMMENDED MOTION: I move to approve the interlocal agreement with the Town of Darrington and Snohomish County, and authorize the Mayor to sign it. 1 AGREEMENT BETWEEN THE CITY OF ARLINGTON, TOWN OF DARRINGTON AND SNOHOMISH COUNTY CONCERNING THE RIDE TO REMEMBER OSO AND STRONG COMMUNITIES CELEBRATION EVENTS I. PARTIES This Agreement concerning the “Ride to Remember Oso” and “Strong Communities Celebration” events (hereinafter “Agreement”) is entered into pursuant to Chapter 39.34 RCW (the Interlocal Cooperation Act) by the City of Arlington, a Washington municipal corporation (hereinafter “Arlington”), the Town of Darrington, a Washington municipal corporation (hereinafter “Darrington”), and Snohomish County, a political subdivision of the State of Washington (hereinafter “County”). II. PURPOSE AND RECITALS 2.1 The purpose of this agreement is to clarify responsibilities of the parties regarding the proposed March 19, 2016 “Ride to Remember Oso” and the planned “Strong Communities Celebration” hosted by Arlington and Darrington as part of the America’s Best Communities Competition (hereafter, “the Events”). III. APPLICABILITY AND AMENDMENTS 3.1 Applicability. This Agreement shall apply to the conduct of the Events, and otherwise as expressly set forth herein. 3.2 Process for Amending this Agreement. An addendum or amendment to this Agreement must be mutually agreed to by the parties and executed in writing before becoming effective. Any addendum or amendment to the Agreement shall be executed in the same manner as provided by law for the execution of this Agreement. IV. OBLIGATIONS OF THE PARTIES. 4.1 4.1 Obligation of Arlington. Arlington shall provide insurance coverage or its equivalent Arlington for any liability aring arising out of the City’s negligence as a result of the Strong Communities Celebration taking place in the city limits of the City of Arlington and for the “Ride to Remember Oso” bike ride between Arlington and Darrington. Continuing membership in the Washington Cities Insurance Authority (WCIA) interlocal agreement shall be considered to be the provision of insurance coverage under this paragraph. 4.2 Obligation of Darrington. Darrington shall provide insurance coverage or its equivalent for the Strong Communities Celebration taking place in the city limits of the Town of Darrington and for the “Ride to Remember Oso” bike ride between Arlington and Darrington. Continuing membership in the Risk Management Services Agency (RMSA) interlocal agreement 2 shall be considered to be the provision of insurance coverage under this paragraph. 4.3 Obligation of Snohomish County. Snohomish County shall provide insurance coverage or its equivalent for the Ride to Remember Oso “family ride” on the Whitehorse Trail from Fortson Mill Trailhead to Darrington. 4.4 Insurance Requirements. The insurance coverage or its equivalent for these events shall include the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. 3. Each party shall provide the other parties with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsements, evidencing the insurance requirements of this agreement before the events. V. DISPUTE RESOLUTION 5.1 The parties shall initially endeavor to resolve any disputes via agreement at the staff level. If the staff cannot agree, the parties agree that the Arlington City Administrator, the Darrington Mayor and a designee of Snohomish County shall meet and seek to resolve the disputes informally. If said persons cannot informally resolve the dispute, the parties mutually agree to enter into mediation through an agreed upon mediator and process, if agreement cannot be reached regarding interpretation or implementation of any provision of this Agreement. The parties shall use the mediation process in good faith to attempt to come to agreement early in the process, and prior to any appeals or litigation which any party might otherwise be entitled to bring. Notwithstanding the agreement to use the mediation process in good faith to attempt to come to agreement early in the process, and prior to any appeals or litigation which any party might otherwise be entitled to bring, the Agreement shall not limit any party’s rights to enforce its legal rights and entitlements, including through litigation. VI. RELATIONSHIP TO EXISTING LAWS AND STATUTES 6.1 This Agreement in no way modifies or supersedes existing laws and statutes. In meeting the commitments encompassed in this Agreement, all parties shall comply with the requirements of the applicable federal, state, or local law. VII. EFFECTIVE DATE, DURATION AND TERMINATION 3 7.1 This Agreement shall become effective following the approval of the Agreement by the official action of the governing bodies of each of the parties hereto and the signing of the agreement by the duly authorized representative of each of the parties hereto. 7.2 This Agreement may be modified or terminated upon mutual agreement of the parties. Any modification shall become effective upon execution of the written amendment by all parties. Any amendments and termination shall be writing and executed in the same manner as provided by law for the execution of this Agreement. VIII. INDEMNIFICATION AND LIABILITY 8.1 Arlington shall protect, save harmless, indemnify, and defend, at its own expense, Darrington and Snohomish County, their elected and appointed officials, officers, employees and agents, from any loss or claim for damages of any nature whatsoever, arising out of Arlington’s performance of this Agreement, including claims by Arlington’s employees or third parties, except for those damages solely caused by the negligence or willful misconduct of Darrington or Snohomish County, their elected and appointed officials, officers, employees or agents. 8.2 Darrington shall protect, save harmless, indemnify, and defend, at its own expense, Arlington and Snohomish County, its elected and appointed officials, officers, employees and agents, from any loss or claim for damages of any nature whatsoever, arising out of –Darrington’s performance of this Agreement, including claims by Arlington’s employees or third parties, except for those damages solely caused by the negligence or willful misconduct of Darrington or Snohomish County, their elected and appointed officials, officers, employees or agents. 8.3 Snohomish County shall protect, save harmless, indemnify, and defend, at its own expense, Arlington and Darrington, their elected and appointed officials, officers, employees and agents, from any loss or claim for damages of any nature whatsoever, arising out of Snohomish County’s performance of this Agreement, including claims by Snohomish County’s employees or third parties, except for those damages solely caused by the negligence or willful misconduct of Darrington or Arlington, their elected and appointed officials, officers, employees or agents. 8.4 In the event of liability for damages of any nature whatsoever arising out of the performance of this Agreement by any party hereto, including claims by the party’s own officers, officials, employees, agents, volunteers, or third parties, caused by or resulting from the concurrent negligence of more than one party, their officers, officials, employees and volunteers, each party's liability hereunder shall only be to the extent of that party's negligence. 8.5 No liability shall be attached to any party by reason of entering into this Agreement except as expressly provided herein. IX. SEVERABILITY 9.1 Should a court of competent jurisdiction declare any clause, phrase, sentence or paragraph of this Agreement invalid or void, the remaining provisions of this Agreement not so 4 declared shall remain in full force and effect. X. EXERCISE OF RIGHTS OR REMEDIES 10.1 Failure of any party to exercise any rights or remedies under this Agreement shall not be a waiver of any obligation by either party and shall not prevent either party from pursuing that right at any future time. XI. RECORDS 11.1 All parties shall maintain adequate records to document obligations performed under this Agreement. All parties shall have the right to review the other party's records with regard to the subject matter of this Agreement, upon reasonable notice. XII. ENTIRE AGREEMENT 12.1 This Agreement constitutes the entire agreement between the parties with respect to the Events. XIII. GOVERNING LAW AND STIPULATION OF VENUE 13.1 This Agreement shall be governed by the laws of the State of Washington. Any action hereunder must be brought in the Superior Court of Washington for Snohomish County. XIV. CONTACTS FOR AGREEMENT 14.1 The contact persons for this Agreement are: Paul Ellis City of Arlington 238 N. Olympic Avenue Arlington, WA 98223 Raelynn Jones Town of Darrington 1005 Cascade Street Darrington, WA 98241 Russ Bosanko, Division Manager Snohomish County Parks and Recreation Department Snohomish County 3000 Rockefeller Ave., M/S Everett, WA 98201 5 IN WITNESS WHEREOF, the parties have signed this Agreement, effective on the later date indicated below. DATED this _____ day of ________________, 20__. CITY OF ARLINGTON By: ___________________________________ Barbara Tolbert, Mayor Date: ______________________ ATTEST: ___________________________________ Kristin Banfield, City Clerk Approved as to form: Office of the City Attorney ____________________________________ Steven J. Peiffle City Attorney 6 TOWN OF DARRINGTON By: ___________________________________ Dan Rankin, Mayor Date: ______________________ ATTEST: ___________________________________ Clerk of the Town Council Approved as to form: Office of the Town Attorney ____________________________________ Town Attorney SNOHOMISH COUNTY 7 By: ___________________________________ Dave Somers, County Executive Date: ______________________ ATTEST: ___________________________________ Clerk of the County Council Approved as to form: Snohomish County Prosecutor ____________________________________ Deputy Prosecuting Attorney for Snohomish County City of Arlington Council Agenda Bill Item: NB #3 Attachment G COUNCIL MEETING DATE: February 6, 2017 SUBJECT: Lodging Tax Distributions for 2017 ATTACHMENTS: Executive Summary – Lodging Tax Recommendation #2 2017 Lodging Tax Distribution Worksheet DEPARTMENT OF ORIGIN Finance; Kristin Garcia ‐ Finance Director 360‐403‐3431 EXPENDITURES REQUESTED: $160,000 BUDGET CATEGORY: Lodging Tax Fund LEGAL REVIEW: DESCRIPTION: Please see attached executive summary for detail on the lodging tax committee’s review process and comments regarding council’s proposal for 2017 funding distributions. At the January 23, 2017 council workshop, the following options were presented to council on what action can be taken; 1) Accept council’s proposal dated 12/12/16 (reflected in column A). 2) Accept the lodging tax committee’s second recommendation dated 1/17/17 (reflected in column B). 3) Remit changes back to the LTAC triggering a 45 day review and comment period. The recommended motion (below) will not reflect option A or B allowing council to decide which option to select at the time the motion is made at the council meeting. HISTORY: On November 28, 2016 council was given the lodging tax committee’s recommendation for 2017 distributions. On December 5, 2016, the council tabled the item for further discussion. On December 12, 2016 the council reviewed the lodging tax recommendation and proposed changes that were remitted back to the committee for further review and comment. ALTERNATIVES Do not approve funding distributions for 2017. RECOMMENDED MOTION: I move to approve funding in the amount of $160,000 as reflected in Option ____ on the 2017 Lodging Tax Distribution Worksheet. 1    EXECUTIVE SUMMARY – LODGING TAX RECOMMENDATION #2    At the December 12, 2016 council workshop, the council reviewed the lodging tax advisory  committee’s recommendation for 2017 funding distributions.  The council proposed a few changes  and submitted the information back to the lodging tax committee for review and comment.  Here is  what has transpired since then;  On January 11, 2017, the lodging tax advisory committee conducted applicant interviews to ask  clarifying questions on the applications submitted. All applicants participated in the interviews.  Also  on that date, a public hearing was held allowing the public to make comment to the lodging tax  committee.  There was public comment from Amy Spain, Executive Director at the Snohomish  County Tourism Bureau.  Ms. Spain provided her perspective and interpretation of state law  regarding lodging tax distributions focusing on “heads in beds” as the funding priority.   On January 17, 2017, the committee met to discuss the applicant interviews.  Based on additional  insight received from those interviews, the lodging tax committee re‐scored each application.  The  scoring changed slightly but did not change the ranking order, meaning the highest scored  applications still received the highest score, the lower scored applications still received the lowest  scores.  The LTAC considered the following priorities in addition to the total score of the application;   Council input from earlier discussion   Council goals and overall economic impact of the event/project (including those events that  are family friendly and/or free – of all the events, 10 applications were funded that offered  free events)   Heads in Beds – as a means for future sustainability of the lodging tax fund   Those events that draw visitors from 50+ miles away     The LTAC has reviewed council’s proposal and is recommending the following;   Fully funding the coupon book – based on the interview, the applicant explained the need  and use of the coupon book which is expected to promote tourism by attracting visitors from  50+ miles away with the potential of return visitors which could result in overnight stays.     Fully funding DABA with the exception of $4,093. The reduction is related to not funding the  tourism brochure and only funding the wagon rides for hometown holidays.  Last year  25,000 brochures were printed and 15,000 remain undistributed.  The thought was that the  brochures would not need to be re‐printed this year so funding could be reduced for this  item.    2     Not funding the 4th of July fireworks as this event, although highly valued locally, isn’t seen as  a major driver of tourism attracting visitors from 50+ miles away.  Additionally, it is the  lowest scored item.     Funding the remaining amount ($3,137) to the pocket park.  During the interview, the  applicant explained the due diligence that was done to mitigate a business owner’s concern  related to location of the park and the pocket park has received support from other  businesses in the area.  The applicant also explained that other cities see value in pocket  parks and that they do drive tourism.  The pocket park is also aligned with ABC goals.    Here’s what we learned and will incorporate in the next round of applications;   Require an individual application for each specific event/project.   Clearly note in the application document that a 33% match is required.  If the 33% match is  not met, the application will be deemed ineligible to receive any funding.   Add a projected income section to the project budget.   Instead of just listing the tourism goals, create a checklist so that each applicable tourism  goal can be specifically identified.   Provide an orientation for the applicants to clarify overall tourism goals, explain the goals of  each section and provide definitions for specific terms/sections of the application.   Include a narrative section in the application to document the methodology used for  estimating attendance/overnight stay information and during the orientation process,  provide examples/helpful tips on how to track this data.   At the spring council retreat, review tourism goals, including long term use of the fund (i.e.  saving up for a larger project) and discussion on free events.