HomeMy WebLinkAbout01-23-17 Council Workshop
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403‐3441 or 1‐800‐833‐8388 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Kristin
APPROVAL OF THE AGENDA
Mayor Pro Tem Debora Nelson
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Shockey Planning Group ‐ Transportation Comprehensive Plan Support ATTACHMENT A
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson/Jan Schuette
2. Street Closure for Special Event for Ride to Remember Oso Bike Ride ATTACHMENT B
Staff Presentation: Sarah Lopez
Council Liaison: Sue Weiss
3. Street Closure for Special Event for Top Secret Customs Car Show ATTACHMENT C
Open House
Staff Presentation: Sarah Lopez
Council Liaison: Sue Weiss
4. Interlocal Agreement with Arlington/Darrington/Snohomish County ATTACHMENT D
for Ride to Remember Oso
Staff Presentation: Sarah Lopez
Council Liaison: Sue Weiss
5. Snohomish County Public Utility District Easement with the City of Arlington ATTACHMENT E
Staff Presentation: Dave Ryan
Council Liaison: Chris Raezer/Jan Schuette
6. December 2016 Financial Report ATTACHMENT F
Staff Presentation: Kristin Garcia
Arlington City Council Workshop
Monday, January 23, 2017 at 7:00 pm
City Council Chambers – 110 E Third St
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
7. Lodging Tax Distributions ATTACHMENT G
Staff Presentation: Kristin Garcia
Council Liaison: Mayor Pro Tem Debora Nelson
8. Miscellaneous Council Items
EXECUTIVE SESSION
RECONVENE
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
ADJOURNMENT
Mayor Barb Tolbert
To open all attachments, click here
City of Arlington
Council Agenda Bill
Item:
WS #1
Attachment
A
COUNCIL MEETING DATE:
January 23, 2017
SUBJECT:
Contract with Shockey Planning Group for Water, Sewer and Transportation Comp Plan
support
ATTACHMENTS:
Scope of Work and fee for SPG for Water, Sewer and Transportation Comp Plan support
DEPARTMENT OF ORIGIN
Public Works – Jim Kelly
EXPENDITURES REQUESTED: $19,090.00
BUDGET CATEGORY: Water/Sewer CIP/ Transportation Imp.
LEGAL REVIEW:
DESCRIPTION:
Scope of Work and fee for Shockey Planning to coordinate the production and incorporation
of the Water Comprehensive Plan, Sewer Comprehensive Plan, and Transportation Plan into
the City’s General Comprehensive Plan.
HISTORY:
In accordance with Washington State Growth Management Act, the City of Arlington has
prepared a General Comprehensive Plan, a document that summarizes the City’s growth
over a planning horizon. The Water Comprehensive Plan, Sewer Comprehensive Plan, and
Transportation Comprehensive Plan are three supporting documents detailing current
infrastructure, infrastructure improvements, and funding mechanisms to meet this growth.
The recent decision not to expand the City west of I‐5 requires that the General
Comprehensive Plan and the supporting plans be amended to accommodate this change.
SPG will provide the review of the three support documents to make sure they are
consistent with the City’s General Comprehensive Plan, and provide support to have the
Transportation Plan reviewed and approved by the Puget Sound Regional Council (PSRC).
ALTERNATIVES
- Do not approve SOW and fee
- Remand to staff for further discussion
RECOMMENDED MOTION:
Workshop; discussion only.
EXHIBIT A
SCOPE OF WORK
Task 1. Transportation Plan Integration – The Arlington Transportation 2035 Plan is a standalone
document that has all of the required sections of the Comprehensive Plan Transportation
Element (Chapter 8). The City will have SCJ Alliance reevaluate the original transportation
modelling to see if the new population distribution will have an impact on the traffic modeling
results and the associated 2035 Transportation CIP program.
The City will edit the document to address City growth changes associated Breckhaus-Beach
development and the decision not to expand west of I-5. The City will also incorporate CIP
changes into the CIP list, schedule, graphics and financing sections of the current adopted
Transportation 2030 Plan; including a “Reassessment Strategy” outlining how the GMA Plan
will be reviewed if levels of service or funding fall behind traffic demands.
Shockey Planning Group will attend City coordination meetings as necessary, perform
review/edits to the Transportation 2035 Plan, integrate the results into the City’s GMA and other
plans to ensure consistency, and represent the Transportation 2035 Plan at PSRC meetings, City
Planning Commission meetings and City Council meetings as necessary.
Task 2. Water Plan Integration – The City will have RH2 reevaluate the original water system model
to see if the new population distribution will have an impact on the 10-year water model, the
long range water supply, or the proposed water CIP program.
The City will edit the Water Comprehensive Plan document to address City growth changes
associated Breckhaus-Beach development and the decision not to expand west of I-5. The City
will also incorporate CIP changes into the CIP list, schedule, graphics and financing sections of
the current adopted Water Comprehensive Plan;
Shockey Planning Group will attend City coordination meetings as necessary, perform
review/edits to the Water Comprehensive Plan, integrate the results into the City’s GMA and
other plans to ensure consistency, and represent the Water Comprehensive Plans at City
Planning Commission meetings and City Council meetings as necessary.
Task 3. Water & Sewer Comp Plans – The City will have RH2 reevaluate the original sewer system
model to see if the new population distribution will have an impact on the 10-year water model,
the long range water supply, or the proposed water CIP program.
The City will edit the Sewer Comprehensive Plan document to address City growth changes
associated Breckhaus-Beach development and the decision not to expand west of I-5. The City
will also incorporate CIP changes into the CIP list, schedule, graphics and financing sections of
the current adopted Water Comprehensive Plan;
Shockey Planning Group will attend City coordination meetings as necessary, perform
review/edits to the Sewer Comprehensive Plan, integrate the results into the City’s GMA and
other plans to ensure consistency, and represent the Sewer Comprehensive Plan at City Planning
Commission meetings and City Council meetings as necessary.
EXHIBIT A
Page 2
Task 4. Multi-Modal Plan – The City will contract with its transportation planning consultant, SCJ
Alliance, to Develop a Multimodal Plan for the City of Arlington that meets the Puget Sound
Regional Council (PSRC) Multimodal Concurrency. PSRC’s Multimodal Concurrency refers
to a concurrency program that recognizes that the transportation system is multimodal, including
motor vehicles, pedestrians, transit, and bicycles. SCJ has prepared similar plans for other
Washington cities that have been approved by their regional planning organization.
Shockey Planning Group will attend City coordination meetings as necessary, perform
review/edits to the Multimodal Plan, integrate the results into the City’s GMA and other plans
to ensure consistency, and represent the Multimodal Plan at City Planning Commission
meetings and City Council meetings as necessary.
Professional Service Fee
Tasks Principal Planner Technical Clerical TOTAL
Hours Rate Hours Rate Hours Rate Hours Rate
Task 1 - Transportation Plan 8 $190.00 30 $100.00 7 $70.00 10 $50.00 $5,510.00
Task 2 - Water Comp Plan 8 $190.00 20 $100.00 7 $70.00 10 $50.00 $4,510.00
Task 3 - Sewer Comp Plan 8 $190.00 15 $100.00 7 $70.00 10 $50.00 $4,010.00
Task 4 - Multimodal Plan 24 $190.00 0 $100.00 0 $70.00 10 $50.00 $5,060.00
TOTAL $19,090.00
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
B
COUNCIL MEETING DATE:
January 23, 2017
SUBJECT:
Street Closure for Special Event for Ride to Remember Oso
ATTACHMENTS:
None
DEPARTMENT OF ORIGIN
Recreation
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Requesting full street closure of Olympic Avenue from 2nd Street to Division Street for
the start of the Ride to Remember Oso bike ride event on Sunday, March 19, 2017 at 8:15
am. This will be a ceremonial start with 43 people at a time at 1 minute intervals.
Closure will last approximately 1.5 hours from 7:30 am to 8:45 am.
HISTORY:
City Council approval is required for street closures.
ALTERNATIVES
Do not authorize street closure.
RECOMMENDED MOTION:
Workshop; discussion only.
City of Arlington
Council Agenda Bill
Item:
WS #3
Attachment
C
COUNCIL MEETING DATE:
January 23, 2017
SUBJECT:
Street Closure for Special Event for Top Secret Customs Car Show Open House
ATTACHMENTS:
Special Event application and map
DEPARTMENT OF ORIGIN
Recreation
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Peter Harrett of Top Secret Customs and Restorations business is requesting a street
closure for a special event. The business, located at 6205 192nd Street NE #2 is planning
an open house, car drive in event on Saturday, May 20, 2017. Mr. Harrett expects 100‐
200 cars and is asking that 192nd Street be closed from 59th Avenue east to 62nd Ave NE.
Businesses that will be affected will be asked by event coordinator to use their alleys for
access. Emergency access will be accommodated.
HISTORY:
City Council approval is required for street closures. The event request is going through
the special event process with staff. This is the 2nd year event has been held.
ALTERNATIVES
Do not authorize street closure.
RECOMMENDED MOTION:
Workshop; discussion only.
Top secret Customs & Restorations
Peter Harrett
360-651-2540 360-631-3171
18935 59th Ave NE Arlington 98223
peter@topsecretcustoms.com 360-651-9051
Peter Harrett 360-631-3171
Top S ecret Custom s Open house 5/20/17
X
S aturday 5/20/17
yes public
10AM - 4PM
8AM 5/20/17 5PM 5/20/17
10 200-300
18935 59th Ave NE Arlington WA 98223
no
Live band, automobiles
perhaps 100- 200 cars
our em ployees take care of it ourselves
we have plenty of available bathroom s onsite.
Like last year we leave a center lane open to traffic.
x
x Provide 50 delineators
_______________
_______________
Camping request in accordance with AMC 9.56.120
May 20, 2017
City of Arlington
Council Agenda Bill
Item:
WS #4
Attachment
D
COUNCIL MEETING DATE:
January 23, 2017
SUBJECT:
Interlocal Agreement with City of Arlington, Town of Darrington, and Snohomish County for
Ride to Remember Oso events
ATTACHMENTS:
Draft Interlocal Agreement
DEPARTMENT OF ORIGIN
Recreation
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The Ride to Remember Oso events are presented by City of Arlington, Town of Darrington and
Snohomish County. Snohomish County is presenting the Whitehorse Trail Ride from Fortson
Trailhead to Darrington. Arlington is kicking of the SR 530 bike ride at Legion Park. Both
Arlington and Darrington are sponsoring the bike ride on SR 530. Darrington is presenting
the Celebration of Strong Communities event in Darrington.
HISTORY:
This event is the final America’s Best Communities project and is being coordinated by an
event contractor, and staff and volunteers of Arlington, Darrington and Snohomish County
Parks. WCIA has advised Arlington to draft this interlocal agreement.
ALTERNATIVES
RECOMMENDED MOTION:
Workshop; discussion only.
1
AGREEMENT BETWEEN THE CITY OF ARLINGTON, TOWN OF DARRINGTON AND
SNOHOMISH COUNTY CONCERNING THE RIDE TO REMEMBER OSO AND STRONG
COMMUNITIES CELEBRATION EVENTS
I. PARTIES
This Agreement concerning the “Ride to Remember Oso” and “Strong Communities Celebration”
events (hereinafter “Agreement”) is entered into pursuant to Chapter 39.34 RCW (the Interlocal
Cooperation Act) by the City of Arlington, a Washington municipal corporation (hereinafter
“Arlington”), the Town of Darrington, a Washington municipal corporation (hereinafter
“Darrington”), and Snohomish County, a political subdivision of the State of Washington municipal
corporation (hereinafter “County”).
II. PURPOSE AND RECITALS
2.1 The purpose of this agreement is to clarify responsibilities of the parties regarding the
proposed March 19, 2016 “Ride to Remember Oso” and the planned “Strong Communities
Celebration” hosted by Arlington and Darrington as part of the America’s Best Communities
Competition (hereafter, “the Events”).
III. APPLICABILITY AND AMENDMENTS
3.1 Applicability. This Agreement shall apply to the conduct of the Events, and
otherwise as expressly set forth herein.
3.2 Process for Amending this Agreement. An addendum or amendment to this
Agreement must be mutually agreed to by the parties and executed in writing before becoming
effective. Any addendum or amendment to the Agreement shall be executed in the same manner as
provided by law for the execution of this Agreement.
IV. OBLIGATIONS OF THE PARTIES.
4.1 Obligation of Arlington. Arlington shall provide insurance coverage or its equivalent
for the Strong Communities Celebration taking place in the city limits of the City of Arlington and
for the “Ride to Remember Oso” bike ride between Arlington and Darrington. Continuing
membership in the Washington Cities Insurance Authority (WCIA) interlocal agreement shall be
considered to be the provision of insurance coverage under this paragraph.
4.2 Obligation of Darrington. Darrington shall provide insurance coverage or its
equivalent for the Strong Communities Celebration taking place in the city limits of the Town of
Darrington and for the “Ride to Remember Oso” bike ride between Arlington and Darrington.
Continuing membership in the Risk Management Services Agency (RMSA) interlocal agreement
Formatted: Strikethrough
2
shall be considered to be the provision of insurance coverage under this paragraph.
4.3 Obligation of Snohomish County. Snohomish County shall provide insurance
coverage or its equivalent for the “Ride to Remember Oso “family ride” on the Whitehorse Trail
from Fortson Mill Trailhead to Darrington.
4.4 Insurance Requirements. The insurance coverage or its equivalent for these events
shall include the following insurance limits:
1. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate and
$2,000,000 products-completed operations aggregate limit.
3. Each party shall provide the other parties with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsements, evidencing the insurance requirements of this
agreement before the events.
V. DISPUTE RESOLUTION
5.1 The parties shall initially endeavor to resolve any disputes via agreement at the staff
level. If the staff cannot agree, the parties agree that the Arlington City Administrator, the
Darrington Mayor and a designee of Snohomish County shall meet and seek to resolve the disputes
informally. If said persons cannot informally resolve the dispute, the parties mutually agree to enter
into mediation through an agreed upon mediator and process, if agreement cannot be reached
regarding interpretation or implementation of any provision of this Agreement. The parties shall use
the mediation process in good faith to attempt to come to agreement early in the process, and prior to
any appeals or litigation which any party might otherwise be entitled to bring. Notwithstanding the
agreement to use the mediation process in good faith to attempt to come to agreement early in the
process, and prior to any appeals or litigation which any party might otherwise be entitled to bring,
the Agreement shall not limit any party’s rights to enforce its legal rights and entitlements, including
through litigation.
VI. RELATIONSHIP TO EXISTING LAWS AND STATUTES
6.1 This Agreement in no way modifies or supersedes existing laws and statutes. In
meeting the commitments encompassed in this Agreement, all parties shall comply with the
requirements of the applicable federal, state, or local law.
3
VII. EFFECTIVE DATE, DURATION AND TERMINATION
7.1 This Agreement shall become effective following the approval of the Agreement by
the official action of the governing bodies of each of the parties hereto and the signing of the
agreement by the duly authorized representative of each of the parties hereto.
7.2 This Agreement may be modified or terminated upon mutual agreement of the parties.
Any modification shall become effective thirty (30) days following written amendment to the
Agreement upon execution of the written amendmented by allboth parties. Any amendments and
termination shall be writing and executed in the same manner as provided by law for the execution
of this Agreement.
VIII. INDEMNIFICATION AND LIABILITY
8.1 Arlington shall protect, save harmless, indemnify, and defend, at its own expense,
Darrington and Snohomish County, their elected and appointed officials, officers, employees and
agents, from any loss or claim for damages of any nature whatsoever, arising out of Arlington’s
performance of this Agreement, including claims by Arlington’s employees or third parties, except
for those damages solely caused by the negligence or willful misconduct of Darrington or
Snohomish County, their elected and appointed officials, officers, employees or agents.
8.2 Darrington shall protect, save harmless, indemnify, and defend, at its own expense,
Arlington and Snohomish County, its elected and appointed officials, officers, employees and
agents, from any loss or claim for damages of any nature whatsoever, arising out of Arlington’s
performance of this Agreement, including claims by Arlington’s employees or third parties, except
for those damages solely caused by the negligence or willful misconduct of Darrington or
Snohomish County, their elected and appointed officials, officers, employees or agents.
8.3 Snohomish County shall protect, save harmless, indemnify, and defend, at its own
expense, Arlington and Darrington, their elected and appointed officials, officers, employees and
agents, from any loss or claim for damages of any nature whatsoever, arising out of Snohomish
County’s performance of this Agreement, including claims by Snohomish County’s employees or
third parties, except for those damages solely caused by the negligence or willful misconduct of
Darrington or Arlington, their elected and appointed officials, officers, employees or agents.
8.4 In the event of liability for damages of any nature whatsoever arising out of the
performance of this Agreement by any party hereto, including claims by the party’s own officers,
officials, employees, agents, volunteers, or third parties, caused by or resulting from the concurrent
negligence of more than one party, their officers, officials, employees and volunteers, each party's
liability hereunder shall only be to the extent of that party's negligence.
8.5 No liability shall be attached to any party by reason of entering into this Agreement
except as expressly provided herein.
4
IX. SEVERABILITY
9.1 Should a court of competent jurisdiction declare any clause, phrase, sentence or
paragraph of this Agreement invalid or void, the remaining provisions of this Agreement not so
declared shall remain in full force and effect.
X. EXERCISE OF RIGHTS OR REMEDIES
10.1 Failure of any party to exercise any rights or remedies under this Agreement shall not
be a waiver of any obligation by either party and shall not prevent either party from pursuing that
right at any future time.
XI. RECORDS
11.1 All parties shall maintain adequate records to document obligations performed under
this Agreement. All parties shall have the right to review the other party's records with regard to the
subject matter of this Agreement, upon reasonable notice.
XII. ENTIRE AGREEMENT
12.1 This Agreement constitutes the entire agreement between the parties with respect to
the Events.
XIII. GOVERNING LAW AND STIPULATION OF VENUE
13.1 This Agreement shall be governed by the laws of the State of Washington. Any
action hereunder must be brought in the Superior Ccourt of Washington for Snohomish County.
XIV. CONTACTS FOR AGREEMENT
14.1 The contact persons for this Agreement are:
Paul Ellis
City of Arlington
238 N. Olympic Avenue
Arlington, WA 98223
Raelynn Jones______________________
Town of Darrington
1005 Cascade Street
Darrington, WA 98241
Commented [RS1]: Contact person?
5
Russ Bosanko, Division Manager
Snohomish County Parks and Recreation Department
_________________________________
Snohomish County
3000 Rockefeller Ave., M/S ______
Everett, WA 98201
IN WITNESS WHEREOF, the parties have signed this Agreement, effective on the later date
indicated below.
DATED this _____ day of ________________, 20__.
CITY OF ARLINGTON SNOHOMISH COUNTY
By: By:
___________________________________ ___________________________________
Barbara Tolbert, Mayor Dave Somers, County Executive
Date: ______________________ Date: ______________________
ATTEST: ATTEST:
___________________________________ ___________________________________
Kristin Banfield, City Clerk Clerk of the County Council
Approved as to form: Approved as to form:
Office of the City Attorney Snohomish County Prosecutor
____________________________________ ___________________________________
Steven J. Peiffle ______________________
City Attorney Deputy Prosecuting Attorney for Snohomish
County
Commented [RS2]: Who is your contact person?
6
TOWN OF DARRINGTON
By:
___________________________________
Dan Rankin, Mayor
Date: ______________________
ATTEST:
___________________________________
Clerk of the Town Council
Approved as to form:
Office of the Town Attorney
____________________________________
Town Attorney
City of Arlington
Council Agenda Bill
Item:
WS #5
Attachment
E
COUNCIL MEETING DATE:
January 23, 2017
SUBJECT:
Snohomish County Public Utility District Easement with the City of Arlington
ATTACHMENTS:
Distribution Easement
DEPARTMENT OF ORIGIN
Airport
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Public Utility District No. 1 of Snohomish County is requesting an easement with the City of
Arlington, allowing access to land at the Arlington Municipal Airport for installation of
electrical facilities for the Top Cub development.
HISTORY:
Easements are subject to approval from City Council.
ALTERNATIVES
Remand to staff for further consideration.
RECOMMENDED MOTION:
Workshop; discussion only.
City of Arlington
Council Agenda Bill
Item:
WS #6
Attachment
F
COUNCIL MEETING DATE:
January 23, 2017
SUBJECT:
December 2016 Financial Report
ATTACHMENTS:
Financial Reports –
Narrative
General Fund Operating Statement
Revenue Charts
Other Fund Operating Statements
DEPARTMENT OF ORIGIN
Finance; Kristin Garcia – Finance Director 360‐403‐3431
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Attached is the December 2016 financial report.
HISTORY:
ALTERNATIVES
RECOMMENDED MOTION:
Workshop; discussion only.
1
2016 December Financial Report – Kristin Garcia, Finance Director
GENERAL FUND
The ending fund balance as of December 31 was $1,948,012 and although we’re meeting 100% of
our one month operating expense goal, we’ll need the fund balance for cash flow purposes until our
next tax payment in May.
Retail sales tax revenues exceeded budget and we collected 8% or $314,301 more than we received
in 2015! Even though we’ve outperformed budget the past several years and revenues have been
trending upward, I anticipate the revenue growth will begin to slow as some of the growth is from
economic recovery. Of the 8% growth from last year, 3.6% is from new business in the construction
industry, 4% is from existing retail businesses and the remaining .4% is from existing businesses
from all other industries (i.e. public services, information, utilities, wholesale).
OTHER FUNDS
Health Services Fund – A new fund was created to receipt a donation of $10,000 from the Cascade
Valley Hospital Foundation. This donation will allow our public safety department access to funding
to provide immediate, basic needs to citizens requiring shelter, rehab or other social services.
EMS Fund – the interfund loan for both 2015 and 2016 has been paid in full, including $1,806 of
interest paid for 2016. Even after paying off the loan, the ending fund balance as of December 31,
2016 was $104,252. Please note that EMS tax levy revenue and district contract payments won’t be
received until approximately May 2017 so it is likely a loan in early 2017 may be required for cash
flow purposes.
Cemetery Fund – required an additional subsidy from the general fund in December. The total
amount of subsidy in 2016 was $22,868. As revenues are unpredictable and the majority of costs
are fixed, the current funding model for the cemetery is not sustainable without additional subsidy
from the general fund. A variety of scenarios are being explored at the management level and this
item will be brought forward for further discussion at the council retreat this spring.
Cash and Investments as of December 31, 2016 total $28.7 million, up from $25.6 million at the end
of 2015. In 2016 we collected $269,400 of investment interest which is approximately $20,000
more than we collected last year! Our investment portfolio is comprised of the following; $18.7
million in government agency bonds, $1.8 million in municipal bonds, $1 million in a certificate of
deposit at Skagit State Bank, $1.5 million in the local government investment pool (LGIP), $1.5
million in an interest bearing reserve account at Opus Bank and $4.2 in our general checking
account. In 2016, the average interest rate for all investments is about 1.3% which is up from last
year. Last year’s average interest rate was about 1.2%.
2
Debt – here is a summary of our outstanding debt as of December 31, 2016. We reduced our debt
by $1.7 million between 2015 and 2016.
DEBT PRINCIPAL OUTSTANDING
12/31/2016
MATURITY DATE
2015 Fire Apparatus $1,422,220 2025
2014 LTGO Police Station $7,095,000 2034
2010 LTGO Fire Station $2,755,000 2030
2014 LTGO Police Vehicles $270,760 2019
2010 LTGO 800 MHZ (radios) $180,000 2020
2007 N. Olympic Avenue $2,300,000 2027
Graafstra $3,200,000 2040
Airport Improvements $474,439 2018 and 2024
Utilities $23,313,720 Various
TOTAL $41,011,139
City of Arlington
Council Agenda Bill
Item:
WS #7
Attachment
G
COUNCIL MEETING DATE:
January 23, 2017
SUBJECT:
Lodging Tax Distributions for 2017
ATTACHMENTS:
Executive Summary – Lodging Tax Recommendation #2
2017 Lodging Tax Distribution Worksheet
DEPARTMENT OF ORIGIN
Finance; Kristin Garcia ‐ Finance Director 360‐403‐3431
EXPENDITURES REQUESTED: $160,000
BUDGET CATEGORY: Lodging Tax Fund
LEGAL REVIEW:
DESCRIPTION:
Please see attached executive summary for detail on the lodging tax committee’s review
process and comments regarding council’s proposal for 2017 funding distributions.
The council’s options moving forward are;
1) Accept council’s proposal dated 12/12/16 (reflected in column A).
2) Accept the lodging tax committee’s second recommendation dated 1/17/17
(reflected in column B).
3) Remit changes back to the LTAC triggering a 45 day review and comment period.
HISTORY:
On November 28, 2016 council was given the lodging tax committee’s recommendation for
2017 distributions. On December 5, 2016, the council tabled the item for further discussion.
On December 12, 2016 the council reviewed the lodging tax recommendation and proposed
changes that were remitted back to the committee for further review and comment.
ALTERNATIVES
RECOMMENDED MOTION:
Workshop; discussion only.
1
EXECUTIVE SUMMARY – LODGING TAX RECOMMENDATION #2
At the December 12, 2016 council workshop, the council reviewed the lodging tax advisory
committee’s recommendation for 2017 funding distributions. The council proposed a few changes
and submitted the information back to the lodging tax committee for review and comment. Here is
what has transpired since then;
On January 11, 2017, the lodging tax advisory committee conducted applicant interviews to ask
clarifying questions on the applications submitted. All applicants participated in the interviews. Also
on that date, a public hearing was held allowing the public to make comment to the lodging tax
committee. There was public comment from Amy Spain, Executive Director at the Snohomish
County Tourism Bureau. Ms. Spain provided her perspective and interpretation of state law
regarding lodging tax distributions focusing on “heads in beds” as the funding priority.
On January 17, 2017, the committee met to discuss the applicant interviews. Based on additional
insight received from those interviews, the lodging tax committee re‐scored each application. The
scoring changed slightly but did not change the ranking order, meaning the highest scored
applications still received the highest score, the lower scored applications still received the lowest
scores.
The LTAC considered the following priorities in addition to the total score of the application;
Council input from earlier discussion
Council goals and overall economic impact of the event/project (including those events that
are family friendly and/or free – of all the events, 10 applications were funded that offered
free events)
Heads in Beds – as a means for future sustainability of the lodging tax fund
Those events that draw visitors from 50+ miles away
The LTAC has reviewed council’s proposal and is recommending the following;
Fully funding the coupon book – based on the interview, the applicant explained the need
and use of the coupon book which is expected to promote tourism by attracting visitors from
50+ miles away with the potential of return visitors which could result in overnight stays.
Fully funding DABA with the exception of $4,093. The reduction is related to not funding the
tourism brochure and only funding the wagon rides for hometown holidays. Last year
25,000 brochures were printed and 15,000 remain undistributed. The thought was that the
brochures would not need to be re‐printed this year so funding could be reduced for this
item.
2
Not funding the 4th of July fireworks as this event, although highly valued locally, isn’t seen as
a major driver of tourism attracting visitors from 50+ miles away. Additionally, it is the
lowest scored item.
Funding the remaining amount ($3,137) to the pocket park. During the interview, the
applicant explained the due diligence that was done to mitigate a business owner’s concern
related to location of the park and the pocket park has received support from other
businesses in the area. The applicant also explained that other cities see value in pocket
parks and that they do drive tourism. The pocket park is also aligned with ABC goals.
Here’s what we learned and will incorporate in the next round of applications;
Require an individual application for each specific event/project.
Clearly note in the application document that a 33% match is required. If the 33% match is
not met, the application will be deemed ineligible to receive any funding.
Add a projected income section to the project budget.
Instead of just listing the tourism goals, create a checklist so that each applicable tourism
goal can be specifically identified.
Provide an orientation for the applicants to clarify overall tourism goals, explain the goals of
each section and provide definitions for specific terms/sections of the application.
Include a narrative section in the application to document the methodology used for
estimating attendance/overnight stay information and during the orientation process,
provide examples/helpful tips on how to track this data.
At the spring council retreat, review tourism goals, including long term use of the fund (i.e.
saving up for a larger project) and discussion on free events.
2017 LODGING TAX DISTRIBUTIONS
A B
Project Sponsor/Contractor Project Title Total Project 66% Amount Requested
COUNCIL PROPOSAL
12/12/16
RECOMMENDATION #2 ‐
1/17/16
AVERAGE
RATING
129,000$ 85,140$ 40,000$ 40,000 40,000 86
86,500$ 57,090$ 30,000$ 30,000 30,000 79
72,858$ 48,086$ 14,000$ 14,000 14,000 73
8,300$ 5,478$ 5,500$ 5,478 66
7,500$ 4,950$ 5,000$ 4,950 4,950 65
15,516$ 10,241$ 4,800$ 4,800 4,800 65
7,500$ 4,950$ 2,500$ 2,500 2,500 55
40,000$ 26,400$ 20,000$ 20,000 20,000 53
30,800$ 20,328$ 20,590$ 20,328 16,235 46
8,820$ 5,821$ 5,000$ 5,000 5,000 40
12,060$ 7,960$ 7,900$ 7,900 7,900 34
14,450$ 9,537$ 6,000$ 6,000 6,000 26
9,350$ 6,171$ 6,000$ 3,137 29
8,777$ 5,793$ 6,477$ ‐ ‐ 15
2,175$ 1,436$ 1,675$ ‐ ‐ 14
7,700$ 5,082$ 5,167$ 4,522 ‐ 10
12,726$ 8,399.22$ 4,726$ Not eligible Not eligible Not eligible
474,032$ 312,861$ 185,335$ 160,000$ 160,000$
160,000 160,000
‐$ ‐$
Stillaguamish Valley
Genealogical Society Northwest Genealogy Conference
Arlington Fly‐In Annual Fly‐In
Arlington‐Smokey Point Chamber of
Commerce Visitor Information Center
Arlington‐Smokey Point Chamber of
Commerce Coupon Book Publication
Arlington‐Smokey Point Chamber of
Commerce Cascade Loop Membership
City of Arlington‐Park & Rec Arlington‐Stillaguamish Eagle Festival
Vision for a Cure Arlington Brew fest
DABA Annual Events
Arlington‐Smokey Point Chamber of
Commerce 4th of July Grand Parade
Arlington Arts Council Enhancing Arlington Art & Music
City of Arlington‐Park & Rec Summer Outdoor Recreation Series
City of Arlington‐Park & Rec Olympic Ave Sound System Phase II
City of Arlington‐Park & Rec Pocket Park In Downtown Parking Lot
Arlington‐Smokey Point Chamber of
Commerce Smokey Point Carnival
Arlington‐Smokey Point Chamber of
Commerce Old Fashion Kids 4th of July Carnival
Rotary 4th of July Fireworks Display
Wounded Warrior Project An Evening of Honor Concert