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Home My WebLink About11-28-2016 Council Workshop SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Kristin APPROVAL OF THE AGENDA Mayor Pro Tem Debora Nelson INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Ordinance Amending Horizontal Mixed Use Overlay and Zoning ATTACHMENT A Map - AMC 20.36 Staff Presentation: Chris Young Council Liaison: Jesica Stickles/Chris Raezer 2. Ordinance Adding New Plan for Commute Trip Reduction ATTACHMENT B Staff Presentation: Amy Rusko Council Liaison: Jesica Stickles/Chris Raezer 3. WSDOT Local Agency Guidelines/Prospectus for 67th Ave ATTACHMENT C Staff Presentation: Jim Kelly Council Liaison: Debora Nelson/Jan Schuette 4. Lodging Tax Distributions for 2017 ATTACHMENT D Staff Presentation: Sheri Amundson Council Liaison: Mayor Pro Tem Debora Nelson 5. October Financial Report ATTACHMENT E Staff Presentation: Sheri Amundson 6. Miscellaneous Council Items EXECUTIVE SESSION Arlington City Council Workshop Monday, November 28, 2016 at 7:00 p.m. City Council Chambers – 110 E Third St SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. RECONVENE PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. ADJOURNMENT Mayor Barb Tolbert To open all attachments, click here City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: November 28, 2016 SUBJECT: Land Use Code Amendment and Zoning Map Amendment – AMC Title 20 ATTACHMENTS: Ordinance, Overlay Map and Proposed OLUM, Findings of Fact DEPARTMENT OF ORIGIN Department of Community & Economic Development EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: AMC Chapter 20.36 amendments that include; Adding Section 20.36.110 regarding the Horizontal Mixed Use Overlay District Section 20.36.120 – Official Land Use Map (OLUM) Change HISTORY: The Horizontal Mixed Use Overlay was part of a city-initiated docket proposal, which was passed by Council Resolution in May 2016. The reasoning for the Horizontal Mixed Use Overlay and the eventual regulating plan was a result of the city’s request to withdraw County Docket XVII, known as ARL3. The Snohomish County Council officially adopted Motion No. 16-388 which removed ARL3 from the final docket, thus leaving the buildable lands requirement of the Comprehensive Plan in a non-compliant status. City and County staff discussed the Horizontal Mixed Use concept as part of its reasonable measures to meet our buildable lands requirement, which was successful. The HMU Overlay and OLUM is Phase I of the HMU Plan, whereas, Phase II (regulating plan) will be completed as part of the 2017 Docket. ALTERNATIVES Approve staff’s recommendation with modifications Table staff’s recommendation Deny staff’s recommendation RECOMMENDED MOTION: Workshop; discussion only. ORDINANCE NO. 2016-_____ 1 ORDINANCE NO. - 2016-XXX AN ORDINANCE RELATING TO LAND USE AND ZONING; AMENDING CHAPTER 20.36 OF THE ARLINGTON MUNICIPAL CODE TO ESTABLISH A HORIZONTAL MIXED USE OVERLAY DISTRICT WHEREAS, the City of Arlington has been studying amendments to its zoning ordinance as a result of changes in the 2015 Comprehensive Plan; and WHEREAS, the concept of a Horizontal Mixed Use Overlay was part of a city-initiated docket proposal, which was passed by City Council Resolution in May 2016; and WHEREAS, the Snohomish County Council officially adopted its Motion No. 16-388 which removed the proposed area “ARL3” from the final docket; and WHEREAS, the removal of ARL3 left the City’s Comprehensive Plan non-compliant with the requirements of the Growth Management Act regarding the buildable lands requirement of the Comprehensive Plan; and WHEREAS, both prior to and following the removal of ARL3, City and County staff discussed the reasonable measures needed to meet the City’s buildable lands requirement; and WHEREAS, the City had been considering the adoption of a horizontal mixed use overlay and had created a Horizontal Mixed Use committee to review issues and help provide input to the Planning Commission WHEREAS, the establishment of a horizontal mixed use overlay and revisions to the Official Land Use Map of the City will be the first phase of revisions to make the comprehensive plan compliant, to be followed by amendments to the Comprehensive Plan itself; and WHEREAS, the Arlington Planning Commission ("Planning Commission") discussed revisions to the zoning ordinance regarding the horizontal mixed use overlay at its regular meetings of December 15, 2015, February 18, 2016, August 2, 2016, and October 18, 2016; and held a public hearing on November 15, 2016 and thereafter recommended passage of this ordinance to the City Council; and WHEREAS, the City Council was briefed on the issue on November 28, 2016 and on December 5, 2016, the City Council considered public comments and the entire record related to the proposal contained in this ordinance; and WHEREAS, following the public hearing, the City Council deliberated on the code amendments contained in this ordinance; and WHEREAS, the City has completed State Environmental Policy Act (SEPA) review of these proposed amendments and all due notice has been given to the Department of Commerce prior to their adoption; ORDINANCE NO. 2016-_____ 2 NOW, THEREFORE, the City Council of the City of Arlington, Washington, do here ordain as follows: Section 1. A new Arlington Municipal Code Section 20.36.090 shall be and hereby is amended to read as follows: 20.36.090 – Horizontal Mixed Use Overlay District Established The Horizontal Mixed Use Overlay District is hereby established as an “overlay” district, meaning that the underlying zoning applicable within each commercial zone remains as the primary or principle zoning designation. The overlay allows for a mix of diversified, high-density residential development to co-exist within a proportionate share of the commercially zoned areas of Highway Commercial (HC), General Commercial (GC), and Neighborhood Commercial (NC) zones where typical retail and other support services would be located, thus creating an Urban Village concept. The performance standards/design guidelines set forth in Part I of Chapter 20.44 place limitations on the characteristics of uses located in these districts. Section 2. Severability. Should any section, paragraph, sentence, clause, or phrase of this ordinance be held invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this ordinance; provided, however, that if any section, sentence, clause, or phrase of this ordinance, is held to be invalid by a court of competent jurisdiction, or by the Growth Management Hearings Board, then the section, sentence, clause, phrase, or land use designation in effect prior to the effective date of this ordinance, shall be in full force and effect for that invalidated section, sentence, clause, phrase, or land use designation, as if this ordinance had never been adopted. Section 3. Effective Date. A summary of this Ordinance consisting of its title shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days of the date of publication. Section 4. Copy to Commerce Department. Pursuant to RCW 36.70A.106(3), the City Clerk is directed to send a copy of this ordinance to the State Department of Commerce for its files within ten (10) days after adoption of this ordinance. PASSED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE _____ DAY OF DECEMBER, 2016. CITY OF ARLINGTON: Barbara Tolbert, Mayor ORDINANCE NO. 2016-_____ 3 ATTEST: Kristin Banfield, City Clerk APPROVED AS TO FORM: Steven J. Peiffle, City Attorney   SR HC BP LI GC HC OTRD GI RHD RLMD GC RMD P/SP RLMD RHD RMD RMD GI RHD P/SP MS P/SP GC P/SP RHD NC RHD GC BP NC RMD RLMD GC P/SP P/SP NC LI OTBD - 1 P/SP RHD GC RHD NC P/SP LI HC RMD P/SP P/SP P/SP P/SP P/SP P/SP P/SP MS RLMD P/SP RLMD RHD RLMD BPRMDBP GC HC RMD RMD GC GI LI GCNC P/SP P/SP P/SP P/SP RHD RLMD RLMD AF OTBD - 2 OTBD - 3 RLMD RLMD RMD RLMD GCSR RLMD P/SP HC RLMD P/SP OTBD - 3 P/SP P/SP OTBD - 2 OTBD - 2 HC RLMD RHD GCSR P/SP GC RHD «5 «3 «2 «1 «2 «4 «3 «3 «1 «2 «4 «4 «2 «3 «3 «3 «1 «2 «1 «2 «5 «3 «D «C «A «B «B «C «C «D «D 1200 ' 850 ' 800 ' ¥¨§5 "89 "8530 "8531 MPN MPNTDR Pioneer MeadowsContract Rezone GleneagleContract Rezone 199TH ST NE 204TH ST NE 79TH DR NE 35TH AVE NE 168TH ST NE 179TH PL NE SR530 SR 530 ARLINGTON HEIGHTS RD 73RDAVE NE OSPREY RD SR 531 LOISLN 207TH ST NE N FRENCH AVE E HIGHLAND DR E 1ST ST W MARION ST CEMETERY RD 77TH AVE NE 200TH ST NE E 4TH ST 92ND AVENE 19TH DR NE 156TH ST NE SR 9 27TH AVE NE TOPPER CT 193RD PL NE 162ND ST NE 176TH PL NE S COBB AVE 101STDRNE 71STDRNE 73RD AVE NE 195TH ST NE 97TH AVE NE SWEST AVE 66THAVENE 208TH ST NE 190TH PLNE 182ND ST NE 74TH AVE NE 101ST AVE NE 196TH ST NE 178TH ST NE 169TH AVE NE 206TH ST NE 174TH PL NE 32ND AVE NE 175TH PL NE 169TH PL NE 178TH PL NE 190TH ST NE 175TH PL NE 191ST PL NE 46TH AVE NE 39TH AVE 71STDRNE 59TH AVE NE 188TH ST NE 192ND STNE 66TH AVE NE 51ST DR NE N ALCAZAR AVE WHITEHAWK DR DUNHAM AVE SR 9 192ND ST NE PORTAGE ST 155TH ST NE 97TH AVENE 40TH AVE NE E 5TH ST 186TH PL NE 43RD AVE NE 89TH AVE NE 19TH AVE NE 197TH ST NE WJENSEN ST 195TH ST NE 156TH ST NE E 4TH ST 23RD AVE NE 107THAVENE 171ST PL NE 88TH DR NE 11TH AVE NE 176TH PL NE 85TH AVE NE 192ND PL NE 168TH ST NE 89TH AVE NE 33RD AVE NE 162ND STNE 99THDRNE S FRENCH AVE FORTY FIVE RD 173RD PL 103RDAVE NE S MACLEOD AVE 196TH PL NE 166THPL NE 162ND PL NE 160TH ST NE 17TH AVE NE 169TH PL NE 19TH DR NE 15TH AVE NE 103RDDR NE 158TH ST NE 220TH ST NE 27TH AVE NE 11TH AVE NE 35TH AVE NE 168TH ST NE 59TH DR NE 157TH ST NE 180TH ST NE 23RD DR NE 31ST AVE NE HIGHLAND VIEW DR 182ND ST NE 95TH AVE NE 45THDR NE E 5TH ST 15TH AVE NE WOODBINE DR MCPHERSONRD SCHLOMANRD MORANRD ARLINGTON HEIGHTS RD 152ND ST NE 43RD AVE NE 6THAVENE 40TH DR NE 172ND ST NE 23RD AVE NE I-5 E GILMAN AVE 164TH ST NE EAGLEFIELDDR 188TH ST NE OLDBURNRD 204TH ST NE 67TH AVE NE PIONEER HWY E 234TH ST NE TWIN LAKES AVE 188TH ST NE 236TH ST NE 200TH ST NE I-5 27TH AVE NE SMOKEY POINT BLVD SMOKEY POINT BLVD 31STDR NE176THSTNE 79TH AVE NE S OLYMPIC AVE 82ND DR NE 19TH AVE NE TVEIT RD 59TH AVE NE FIR LN NOBLE DR 71ST AVE NE 51ST AVE NE 81ST DR NE 62ND DR NE 25TH AVE NE 83RD DR NE 47TH AVE NE 91ST AVE NE 42NDDRNE 177THPL NE 226THPLNE REDHAWK DR S CEDARBOUGHLOOP 182ND PL NE 73RDAVENE CHAMPIONSDR 80TH DR NE 190TH PL NE 79TH DR NE 67TH AVE NE VISTA DR VISTA DR HIGH CLOVER BLVD NE 37TH AVE NE 95TH AVE NE OLYMPICPL BURNRD SPRING LANEAVE WCOUNTRY CLUB DR 160TH ST NE E COUNTRYCLUB DR 25TH AVE NE 63RD AVE NE CROWNRIDGEBLVD AIRPORT BLVD DIKERD DIKE RD JORDANRD MCELROY RD MCELROY RD 79TH AVE NE BOVEE LN 62ND AVE NE THIS IS A COPY OF TH E OFFICIAL ZONINGMAP OF THE CITY OF ARLINGTON,PU RSUAN T TO AMC §20.36.100, WHIC H WASADOPTED BY THE C ITY COU NCIL ON 20MARCH 2006 PURSUAN T TO ORDINANCE NO.1389 AN D BECAME EFFECTIVE 27 MARCH2006. ZONINGAB C D City Limits Urban G rowth AreaROW Rail-line Private R oadsI-5 APD Safety Zones APD Subdistricts Barbara TolbertMayor Kristin BanfieldCity Clerk Maps and GIS data are distributed “AS-IS” without warranties of any kind, eitherexpress or implied, including but not limited to warranties of suitability for a particularpurpose or use. Map data are compiled from a variety of sources which may containerrors and users who rely upon the information do so at their own risk. Users agreeto indemnify, defend, and hold harmless the City of Arlington for any and all liabilityof any nature arising out of or resulting from the lack of accuracy or correctness ofthe data, or the use of the data presented in the maps. CS Cote Annexation 09/29/2004 CS Newman Annexation 08/01/2005 CS Crawford Annexation 12/12/2005 CS Heartland Annexation 02/27/2006 BC Mulligan Annexation 09/13/2006 BC BC BC Foster Annexation 02/15/2007 Brekhus/Beach Annexation 05/19/2007 Johnston Annexation 06/13/2007 DK DK DK DK DK Bertrand Annexation Island Crossing Annexation Scrivener's Error Zoning Revision Comp Plan Amendment 06/30/2008 11/26/2008 09/25/2010 02/14/2011 04/22/2011 DK DK DK DK Thompson Annexation 07/08/2011 Hilltop Sports Annexation 07/08/2011 Comp Plan Amendment 05/20/2012 Star Annexation 06/27/2012 PE Country Charm Annexation 08/28/2013 CY Comp Plan Adoption 7/06/2015 CY Comp Plan Amendment 7/13/2015 REV REVISION DATE " 0 1,600 3,200800 Feet DraftZoningReg_24x36_16.mxd City of ArlingtonZoning Map SR = Sub urban Re si den tial RLMD = Lo w to Mo de ra te De nsity R esid en ti al RMD = Mo de ra te De nsity Re sid en tial RH D = H igh Den sity R eside ntia l OTRD = Old To wn R esid en ti al Di strict NC = Ne igh borho od Co mme rcia l OTBD - 1 = Old To wn Bu si ness Distri ct 1 OTBD - 2 = Old To wn Bu si ness Distri ct 2 OTBD - 3 = Old To wn Bu si ness Distri ct 3 GC = G ene ra l Co mmerci al HC = Hig hw ay Co mmercia l BP = Busin ess Pa rk LI = Lig ht Ind ustria l GI = Gen eral Ind ustria l P/SP = Publ ic/Se mi-Pu blic MS = Me dical Se rvices AF = Avia tion F ligh tline Con tra ct R ezon e MPN - Master Plan ne d Ne igh bo rh oo d Overlay Zon e TDR Ove rl ay Zon e Scale: File: Pro posed O verlays Prop osed commercial corridor rezone "Ma in Stree t" Horizontal mixed use overla y On comme rcial zonin g DRAFT !"`$ ?Ó ?| ?Ô 199TH ST NE 196TH PLNE 178TH PLNE 204TH ST NE 79TH DR NE 168TH ST NE 179TH PL NE SR 530 SR 530 E 3RD ST 176TH PL NE 87TH AVE NE 211TH PL NE OSPREY RD SR 531 LOISLN 199TH ST NE E MAPLE ST KONA DR 207TH ST NE N WESTAVE BROADWAY AVE 19THAVE NE I-5 N FRENCH AVE E DIVISION ST E HIGHLAND DR 186TH ST NE E 1ST ST HILLSIDE CT CEMETERY RD JOANN LN 177TH PL NE E 4TH ST 74TH DR NE 43RD DR NE 25TH AVE NE 209TH ST NE 72ND DR NE 92NDAVENE 200THST NE 19TH DR NE 184TH ST NE GROVE PL 200TH ST NE 72ND AVE NE 44TH DRNE 188TH ST NE SR 9 27TH AVE NE 188TH PL NE 228TH ST NE TOPPER CT PARKHILLDR 178THPL NE 200TH PL NE CEMETERY RD 75TH AVE NE 49TH AVE NE 193RD PL NE 179TH ST NE 165THPLNE MORAN RD 178TH ST NE 68TH DRNE BALLANTRAE DR 176TH PL NE S COBB AVE N GIFFORD AVE N LENORE AVE 199TH ST NE 71STDRNE CAMBRIDGE DR 73RD AVE NE 200TH STNE 195THSTNE 199THST NE SWEST AVE 66TH AVE NE 208TH ST NE 182ND PL NE 190TH PLNE 182ND ST NE 74TH AVE NE 51ST AVE NE 196TH ST NE 183RD PL NE 207TH ST NE 206THSTNE 174TH PL NE 175TH PL NE 169TH PL NE 178TH PL NE 175TH PL NE 191ST PL NE 46TH AVE NE 23RDDRNE SR 9 71STDRNE 59TH AVE NE 188TH ST NE 192ND STNE S HAZEL ST 66TH AVE NE E JACKSON ST 51ST DR NE N ALCAZAR AVE WHITEHAWK DR DUNHAM AVE TVEIT RD 192ND ST NE PORTAGE ST 97TH AVE NE 40TH AVE NE E 5THST 180TH ST NE 186TH PL NE 43RD AVE NE 89TH AVE NE 19TH AVE NE S STILLAGUAMISH AVE 197TH ST NE WJENSEN ST 195TH ST NE E 4TH ST 171ST PL NE 88TH DR NE JENSENFARMLN 176TH PL NE 226THPLNE 85TH AVE NE 192ND PL NE E 2ND ST 89TH AVE NE 33RD AVENE E BURKE AVE S FRENCH AVE 173RDPL S MACLEOD AVE 196TH PL NE 166THPL NE 17TH AVE NE E DIVISION ST 169TH PL NE 35TH AVE NE 19TH DR NE PIONEER HWY E 220TH ST NE 27TH AVE NE NEWPORTDR 35TH AVE NE 168TH ST NE 59TH DR NE 180TH ST NE HAWKSVIEW DR31ST AVE NE TWIN LAKES AVE N MACLEOD AVE N OLYMPIC AVE N DUNHAM AVE HIGHLAND VIEW DR 182ND ST NE 95TH AVE NE WOODLANDS WAY 45TH DR NE E 5TH ST WOODBINE DR MCPHERSONRD SCHLOMAN RD 47TH AVE NE 40TH DR NE 43RD AVE NE I-5 188TH ST NE 172ND ST NE 23RD AVE NE E GILMAN AVE EAGLEFIELDDR 200TH ST NE 188TH ST NE OLD BURN RD 204TH ST NE 67TH AVE NE MCELROY RD 77THAVENE NORTH ST SMOKEY POINT BLVD SMOKEYPOINTBLVD 31ST DR NE176THSTNE 80TH AVE NE 27TH AVE NE 41STDRNE 79TH AVE NE S OLYMPIC AVE 82ND DR NE 39TH DR NE N WEST AVE PEAK PL 59TH AVE NE FIR LN 67TH DR NE CARLISLEPL NOBLE DR 99THAVENE 71ST AVE NE 81ST DR NE 62ND DR NE 25TH AVE NE 91ST AVE NE 83RD DR NE OXFORD DR 42ND DR NE KNOLLDR 177THPLNE REDHAWK DR GREYWALLSDR S CEDARBOUGH LOOP CHAMPIONS DR GLENEAGLE BLVD 80TH DR NE 190TH PL NE 37TH AVE NE 79TH DR NE 67TH AVE NE VISTADR VISTADR SMOKEY POINT DR HIGHCLOVERBLVD NE OLYMPIC PL OLYMPICPL BURN RD SPRINGLANEAVE WCOUNTRYCLUBDR 59TH DR NE ECOUNTRYCLUBDR 25TH AVE NE 63RD AVE NE JORDANRD JORDAN RD CROWN RIDGE BLVD AIRPORT BLVD DIKERD DIKE RD 201ST ST NE BOVEE LN 62ND AVE NE 276acres 12acres 66acres 101acres11acres 13acres 5acres 5acres 5acres 85acres 8acres 4acres 40acres 72acres 28acres 19acres11acres 48acres 122acres 8acres38acres 1acres 1 acres City of Arlington Proposed Horizonal Mixe d Use (HM U) Overla y Legen d UGA City Limits Assessor Parcels Public ROW Private Road City Parks Zoning GC = General Commercial HC = Highway Commercial NC = NeighborhoodCommercial Pro po sed Overlays Proposed commercialcorridor rezone "Main Street" Horizontal mix ed us eoverlay On commercialzoning Ma ps a nd GIS data are distrib ute d “AS-IS”without warranties of any kind , eithe rexpress or implied, including but n ot limitedto w arranties of suitability fo r a particula rpurpose or use . Ma p da ta are co mp iled froma variety of sources wh ich may containerrors and u se rs who rely upon theinformation do so at their own risk. Usersagree to ind emnify, defend , and holdharmless the City of Arlin gto n for any a nd a llliability o f any nature arisin g o ut of o rresulting from the lack of a ccu racy o rcorrectness o f the data, or th e use o f thedata p re sented in the map s. kdh ProposedHMU24x36_16 9/2/2016 1 inch = 1 ,0 50 fee tScale: Date: File: Cartographer: µWaterbodies and streams provided by Sn ohomish Cou nty Depa rtment of Information Systems, June 2 009via C D. City of Arlington Council Agenda Bill Item: WS #2 Attachment B COUNCIL MEETING DATE: November 28, 2016 SUBJECT: Commute Trip Reduction Plan and Ordinance Update – AMC Chapter 10.80 ATTACHMENTS: Draft CTR Plan Proposal and Ordinance DEPARTMENT OF ORIGIN Department of Community & Economic Development EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: AMC Chapter 10.80 amendments that include; Replace the existing Chapter 10.80 Transportation Demand Management with a new Chapter 10.80 Commute Trip Reduction Adopting Community Transit’s Commute Trip Reduction Plan 2017-2019 City of Arlington Council Agenda Bill Item: WS #2 Attachment B HISTORY: For over 25 years, jurisdictions in Snohomish County have partnered with state, regional and local agencies to implement the Commute Trip Reduction program with the goal of improving air quality and reducing traffic congestion. The Washington State Commute Trip Reduction Act (RCW 70.94) was adopted in 1991. In 2006, the Washington State Legislature passed the Commute Trip Reduction Efficiency Act which focused the CTR program on urban growth areas that were experiencing the greatest automobile-related air pollution and traffic congestion. In 2013, the Washington State CTR Board approved a four-year pilot rulemaking experiment to evaluate new trip reduction strategies, improve performance measurement and identify administrative efficiencies. City of Arlington, along with 7 other jurisdictions in Snohomish County and the city of Bothell, were selected to participate in an alternate CTR program during the pilot period. The alternate plan focused program resources in the areas with the greatest trip reduction potential. It streamlined worksite reporting and moved data collection from a biennial survey to a daily online trip calendar using the states online ridematching and calendaring system, RideshareOnline.com. This plan uses the flexibility provided within the 2015 CTR law revisions to continue the successful strategies of the pilot alternate plan program. The proposed CTR Plan for the City of Arlington will be in effect 2017-2019. The updated ordinance reflects the changes in the Plan to meet the Commute Trip Reduction Efficiency Act. ALTERNATIVES Approve staff’s recommendation with modifications Table staff’s recommendation Deny staff’s recommendation RECOMMENDED MOTION: Workshop; discussion only. The proposed motion at the December 5, 2016 Council Meeting will be, “I move to approve the ordinance updating AMC Chapter 10.80 and adopt the 2017-2019 Commute Trip Reduction Plan.” City of Arlington 2 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington Table of Contents INTRODUCTION 3 Program History Past Program Performance Benefits of the CTR Program I. LOCAL PROGRAM ASSESSMENT 5 Affected Major Employers Land Use and Transportation Conditions at Major Employment Sites II. TRIP REDUCTION STRATEGY FOR MAJOR EMPLOYERS 5 Employer Goals and Targets Requirements for Major Employers Barriers to Achieving Goals III. IMPLEMENTATION 9 Roles and Responsibilities Program Administration and Support Supportive Plans, Policies, and Programs City of Arlington Comprehensive Plan Community Transit: Transit Development Plan Curb the Congestion Other JURISDICTION TDM Plans, Policies and Programs IV. FINANCIAL PLAN 13 CTR Program Costs and Resources Supportive TDM Program Costs and Resources V. CONSULTATION AND REVIEW 16 APPENDICES Appendix A: Current Program Participants A-1 Appendix B: Comprehensive Plan Policies that Support CTR A-2 Appendix C: Maps A-6 Appendix D: Employer Workshop Summary A-9 City of Arlington 3 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington INTRODUCTION The Commute Trip Reduction (CTR) Plan for the City of Arlington outlines policies and strategies to improve air quality and reduce traffic congestion through employer-based transportation programs that encourage the use of alternatives to single-occupant vehicle trips for commute purposes. This plan as well as previous CTR plans and ordinances has been developed to meet the requirements of the Washington State Commute Trip Reduction Act (RCW 70.94) initially adopted in 1991. In 2015, the Washington State Legislature updated the program to allow greater flexibility at the jurisdiction level to apply transportation demand management (TDM) strategies that better address local conditions. This plan has been prepared in accordance with those revisions. This plan applies to “affected major employers” in the City of Arlington who employ 100 or more full- time employees at a single worksite and who are scheduled to begin their work day on weekdays between 6:00 a.m. and 9:00 a.m. The plan also applies to “voluntary employers” who choose to participate in the program even though they do not meet the criteria to be affected. The plan sets a goal for these worksites of increasing non-drive alone trips by 7% between 2017and 2019. Building upon the accomplishments of the existing commute trip reduction program, as well as other successful TDM strategies, the plan outlines strategies the City of Arlington, along with other agencies, will implement to assist employers in meeting the goals of the plan. Revisions are also being made to the City of Arlington Commute Trip Reduction Ordinance (AMC 10.80) to coincide with this update. PROGRAM HISTORY For over 25 years, jurisdictions in Snohomish County have partnered with state, regional and local agencies to implement the Commute Trip Reduction program with the goal of improving air quality and reducing traffic congestion. The Washington State Commute Trip Reduction Act (RCW 70.94) was adopted in 1991. In 2006, the Washington State Legislature passed the Commute Trip Reduction Efficiency Act which focused the CTR program on urban growth areas t hat were experiencing the greatest automobile-related air pollution and traffic congestion. In 2013, the Washington State CTR Board approved a four-year pilot rulemaking experiment to evaluate new trip reduction strategies, improve performance measurement and identify administrative efficiencies. City of Arlington, along with 7 other jurisdictions in Snohomish County and the city of Bothell, were selected to participate in an alternate CTR program during the pilot period. The alternate plan focused program resources in the areas with the greatest trip reduction potential. It streamlined worksite reporting and moved data collection from a biennial survey to a daily online trip calendar using the states online ridematching and calendaring system, RideshareOnline.com. This plan uses the flexibility provided within the 2015 CTR law r evisions to continue the successful strategies of the pilot alternate plan program. PAST PROGRAM PERFORMANCE The CTR program performance analysis below shows the effect of commute habits of approximately 26,000 employees from CTR affected major employers in eight Snohomish County jurisdictions and the city of Bothell in 2015. The table below compares employee commute information from the 4th quarter of 2014 with associated information from 2015. The comparison shows that commuters at these worksites chose City of Arlington 4 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington to take almost 15,000 more non-drive alone commute trips during that period, more than a 15% improvement. BENEFITS OF THE CTR PROGRAM The impacts and benefits to the City of Arlington of the Commute Trip Reduction (CTR) program reaches beyond the employments sites. CTR has continued to grow as the county grows and the program can be used to address a variety of transportation and environmental issues, especially as our ability to add capacity to roadways becomes a challenge: Meeting State and County Climate Change Goals – In Snohomish County 62% of greenhouse gas emissions are attributable to transportation. By working to reduce vehicle miles traveled, CTR supports both the Governor’s and County Executive’s executive orders on climate change and reduction of GHG. In the last year alone, the CTR program in Snohomish County and the city of Bothell reduced greenhouse gas emissions by over 8 million pounds of carbon dioxide. Avoiding the costs of Roadway Expansion – The cost of expanding roadways is increasing. In many cases it is more cost effective to manage demand than to continue expanding supply. Meeting the needs of increased urbanization – By 2035, the Snohomish County population is expected to grow by over 230,000 and employment is estimated to increase by almost 150,000 jobs. Most of this growth will go to the areas that are already urbanized. These are also areas where traffic problems are significant and alternative modes can be effective. Energy costs – Rising and unpredictable fuel costs have put strains on the personal budgets of the residents of Snohomish County. The CTR program, through subsidies and assistance with lower cost commuting options, can help commuters meet their household needs. Consumer preferences and market trends – CTR is addressing current consumer preferences in which more consumers want to live in multi-modal communities where it is possible to walk and bicycle safely, use neighborhood services, and have access to quality public transportation. Other environmental concerns – CTR helps to address concerns over air pollution, depletion of natural areas, and other environmental impacts by reducing the demand for automobiles. For each car that is taken off the road, there is a significant benefit to the environment. 2014 – 4th Quarter 63,040 2015 – 4th Quarter 72,617 Difference 9,577 Percent Change +13.19% City of Arlington 5 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington I. LOCAL PROGRAM ASSESSMENT AFFECTED MAJOR EMPLOYERS The Washington State Commute Trip Reduction Efficiency Act (RCW 70.94.521-555) and the Washington Administrative Code (WAC 468-63) require that major employers in the most congested urban growth areas (UGA) in the state develop and implement a program to encourage their employees to increase their use of non-drive alone transportation options. The act defines a major CTR employer as one that employs 100 or more full-time employees at a single worksite who begin their regular workday between 6:00 a.m. and 9:00 a.m. on at least two weekdays for at least twelve months. In Snohomish County the affected UGAs includes the Southwest, Marysville, Arlington, Lake Stevens, Snohomish, and Monroe. The number of major employers in the City of Arlington fluctuates and will vary during the life of this plan. A table listing the current major employers is in Appendix A. In addition to the major work sites there are other employer sites in the program that are defined as “voluntary”. These sites are involved for a variety of voluntary reasons including the desire to mitigate traffic and environmental impacts at their worksite and decrease the cost of commuting for their employees. LAND USE AND TRANSPORTATION CONDITIONS AT MAJOR EMPLOYMENT SITES The City of Arlington is currently working towards providing walkable communities and complete streets throughout the city. The City has identified 5 focus areas where commercial, industrial and higher density housing will most likely occur within the city. The focus areas include: Central Industrial Area, Airport Business Park, Island Crossing, State Route 9 Roundabo ut Area, and Manufacturing Industrial Center, South of 172nd Street (see Appendix C: Maps). It would be expected that future major employers would also be located in these areas. Community Transit currently provides transit service to some of these areas, but most of the areas have little or no transit services available. II. TRIP REDUCTION STRATEGY FOR MAJOR EMPLOYERS Local jurisdictions with affected major employers are required to develop programs and strategies for successful CTR programs that comply with the guidance and minimum requirements of the Washington State Commute Trip Reduction Efficiency Act (RCW 70.94.521) and the Washington State Commute Trip Reduction Board. Eight Snohomish County jurisdictions (Arlington, Edmonds, Lynnwood, Marysville, Monroe, Mukilteo, Mountlake Terrace, and Snohomish County) and the city of Bothell have worked together with Community Transit to develop common goals, requirements, and strategies that will provide for a successful and coordinated CTR program. EMPLOYER GOALS AND TARGETS This plan sets a goal for affected major employment worksites of increasing non-drive alone trips by 7% from a 2017 baseline level by 2019. This goal is a target, and failure to achieve the goal is not a violation of state law or local ordinance. Progress towards the trip goal will be based on non-drive alone trip counts recorded in the RideshareOnline.com calendaring system. Targets for newly affected CTR worksites will be determined from their time of entry into the program based on the two-year goals. For these sites, a baseline assessment of employee commute habits City of Arlington 6 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington will be completed within 90 days of approval of CTR program and a target set for the worksite for the remaining period of the CTR plan period. REQUIREMENTS FOR MAJOR EMPLOYERS To achieve the goals and targets, major employers that are voluntary or affected by the CTR Law are required to implement the following program elements: Required Element Description Designate Employee Transportation Coordinator and administer the organization’s CTR program. He/she to track the employer’s progress in meeting CTR requirements. Regular Distribution of Information to Employees a description of the employer’s wor     CTR Reporting Quarterly RideshareOnline.com Data Collection Implementation of a Set of Measures     City of Arlington 7 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington  Telework, compressed work week, or flexible work schedule  Other non-single occupant vehicle modes Measures to reduce drive alone trips and vehicle miles traveled include, but are not limited to:  Provision of preferential parking or reduced parking charges for high occupancy vehicles  Instituting or increasing parking charges for single- occupant vehicles  Provision of commuter ridematching services  Provision of subsidies for transit fares  Provision of vans for vanpools  Provision of subsidies for carpooling or vanpooling  Permitting the use of employer’s vehicles for carpooling or vanpooling  Permitting flexible work schedules  Cooperation with transportation providers to provide additional regular or express service to the work site  Provision of bicycle parking facilities, lockers, changing areas and showers  Provision of a program for parking incentives such as a rebate for employees who do not use the parking facility  Establishment of a program to permit employees to work part or full time at home or at an alternative work site closer to their homes  Establishment of a program of alternative work schedules such as compressed work week schedules (such as 4/40 or 9/80)  Implementation of measures designed to facilitate the use of high-occupancy vehicles such as on-site day care facilities and emergency taxi service  Employers or owners of worksites may form or utilize an existing Transportation Management Association (TMA) or other transportation-related associations to assist members in developing and implementing commute trip reduction programs ETC Training The employer ETC will attend an ETC basic training session within six months of appointment. Employer Notification The employer will notify the jurisdiction or designee when there are proposed changes to their CTR program, changes in ETC or contact information, and/or significant changes in number of employees at the worksite. City of Arlington 8 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington ETC Networking/ Advanced Training The employer ETC will attend at least six hours of networking or advanced training per year. Training and networking sessions may include marketing CTR programs to employees, trip planning, ridesharing, joint promotions and networking meetings. Annual Worksite Promotion of Employer CTR Program Employers will be required to hold at least one annual “transportation fair” or equivalent promotion which is available to all employees at each CTR-affected worksite. Compliance, Violations, and Penalties for Noncompliance - There are no violations for failure to achieve CTR goals, only for failure to make a CTR good faith effort. Civil penalties may be assessed for violations as defined in AMC 10.80.130. Violations and penalties can be appealed to the Hearing Examiner. Appeals of the Hearing Examiner's decisions may be made to the City Council. BARRIERS TO ACHIEVING GOALS The following barriers to the achievement of the program goals have been identified: Transit Service – While about half of the affected employment sites in the City of Arlington are located near good transit service, some of the employment sites have little or no transit service. Pedestrian Pathways – Some of the sites near transit have barriers caused by poor pedestrian pathways between the business and transit or the business and other needed services which make the use of an auto necessary. Abundant Free Parking – Consistent with the business and industrial park location is the abundance of free parking. Most of the CTR-affected worksites in the City of Arlington offer free parking to their employees and in most cases there is no constraints on parking capacity. Parking management is difficult in most of these cases because of large amounts of available off-site parking with the potential for spill-over impacts on neighboring properties. Ability to Implement Telework and Flexible Schedules – As an effective technique to reduce greenhouse gas emissions (GHG), telework and the flexible scheduling of employees can be a strong strategy among CTR worksites. The barriers to these techniques are often tradition and the culture of business. There is a perception among the management at some CTR employers that alternative work schedules can result in decreased employee productivity. There are also often technological problems with connecting a remote employee with the businesses systems. Lack of Employee Transportation Coordinator (ETC) Support – The ETC is the backbone of any CTR program but at many sites the ETC is not given the opportunity to succeed because of training or lack of time and resources. ETC success is often dependent on the support that the ETC is getting from the management of the company. An employer program where t he ETC is not getting the training and support necessary from within the company will not City of Arlington 9 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington III. IMPLEMENTATION ROLES AND RESPONSIBILITIES City of Arlington plans to work in partnership with Community Transit, the Puget Sound Regional Council (PSRC), WSDOT, other affected Snohomish County jurisdictions, and its affected worksites to implement the CTR plan. Implementation of the plan will be carried out predominantly by the following parties: Major Employers – The most important partners in the success of this plan are the participating employers. These employers are responsible for designing and implementing CTR programs consistent with the program goals and requirements as outlined in Section II of this plan. This includes developing a program, designating an ETC, delegating adequate time for ETCs to perform duties, distributing information on the program to employees, submitting program reports, and other necessary or desired elements. Community Transit – The role of Community Transit is also critical to the success of this plan. For more than twenty-five years, Community Transit has worked with employers to develop and implement successful CTR programs. Through agreements with each CTR-affected jurisdiction and the Washington State Department of Transportation (WSDOT), Community Transit will be responsible for employer outreach, education and training, program review, and administering the employer data collection process. Community Transit also manages and implements the Curb the Congestion program, another tool in the employer trip reduction toolkit. Transit Service Providers – Quality transit service is important for the success of this plan, Community Transit is the provider of vanpool and transit services to the CTR worksites in the City of Arlington In addition to Community Transit, Everett Transit and Sound Transit also provide bus service to many employment areas in Snohomish County. City of Arlington – City of Arlington is responsible for developing and implementing the local CTR plan and ordinance and ensuring that CTR plan is consistent with the City of Arlington comprehensive plan. The City of Arlington is also responsible for ensuring that CTR worksites are in compliance with the City of Arlington CTR ordinance. The City of Arlington will work with Community Transit, the Puget Sound Regional Council (PSRC), WSDOT, and the other Snohomish County jurisdictions to develop and fund the programs necessary to meet the CTR plan goals. PROGRAM ADMINISTRATION AND SUPPORT Community Transit will provide technical assistance and marketing incentives to help affected major employers meet the requirements and achieve their goals. Employer Notification and Enforcement – Community Transit acts as the liaison between City of Arlington and major affected employers and assists with preparation of notification documentation and enforcement recommendations. Employer Assistance – Through a long-term agreement with each CTR-affected jurisdiction and WSDOT, Community Transit works with affected and voluntary employers to develop and successfully implement CTR programs. This assistance includes:  ETC Development and Support - The ETC is an integral part of the trip reduction program. Their job duties should include coordination of annual fairs, conducting promotions, distributing information, notifying the City of Arlington about program changes, and the collection and reporting of data. Community Transit provides training courses, networking meetings, and other City of Arlington 10 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington assistance to the ETC designed to help meet the requirements of the program and increase the success of this key person.  Program and Strategy Development – Community Transit provides consultation with employers to help worksites design and develop appropriate trip reduction strategies. Strategies may include carpool and vanpool programs, parking management, incentives programs, bicycling and walking programs, alternative work schedules, and telework programs.  Promotions – Community Transit works with employers to design and conduct promotions, on- site transportation fairs, and other special events to increase awareness and use of commute alternatives. Assistance includes design and provision of materials, promotional items, staffing information booths and on-site ridematching.  Incentives – Community Transit provides incentives to employees at affected worksite, such as the quarterly Smart Commuter Rewards program, to encourage the use of non-drive alone commute modes.  Guaranteed Ride Home – Through an agreement with the employer, Community Transit offers emergency transportation to employees who choose an alternative to driving alone.  Transit Pass Programs – Community Transit can work with employers to help identify appropriate ORCA Business Account programs for worksites. Transportation Services – Transportation service providers provide alternative transportation options to single occupancy vehicle commuting.  Vanpool Services – Community Transit operates one of the largest vanpool programs in the nation. Vans are provided to groups of 5-15 commuters who pay a monthly fare based on travel distance and number of passengers.  Transit Services – Community Transit, Everett Transit and Sound Transit provide bus and commuter rail service within Snohomish County. Community Transit staff assists ETCs with identifying potential riders, planning individual trips and marketing specific routes. Transit schedules and on-site transit pass programs are also available. SUPPORTIVE PLANS, POLICIES, AND PROGRAMS City of Arlington, Snohomish County and other local partner agencies have developed and implemented a variety of plans, policies and programs that support and increase the impact of commute trip reduction in the City of Arlington. City of Arlington Comprehensive Plan and 2035 Transportation Plan By 2035, the City expects to have a 40% increase in population, which is expected to cause a significant increase in vehicle trips per day in newly developed or redeveloped areas. The City’s Comprehensive Plan lays out a 20-year strategy to address this growth. A central tenant of the plan is support for multimodal transportation to address the increased traffic that is expected to come with growth. The City of Arlington Comprehensive Plan was updated in July 2015 and includes many policies that support CTR and Transportation Demand Management strategies. The City is continuing to implement these policies which promote non-SOV travel through transit supportive land uses with higher densities, horizontal mixed use development and transit oriented development, reducing City of Arlington 11 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington parking requirements, providing pedestrian access to transit facilities, and incorporating transit facilities into roadway improvement projects. The City’s Transportation Plan addresses the increased demand that will be placed on Arlington’s transportation network resulting from growth and land use planning/zoning changes outlined in the 2015 Comprehensive Plan. Five focus areas were identified as being the most suitable for future residential, industrial and retail growth; specific attention was placed on impacts to the transportation systems passing through these areas. In these focus areas, increased use of transit, bicycling and walking can more easily be supported. Future growth in the program would be expected in these areas where a CTR-type strategy can be more effective. The Transportation Element of the comprehensive plan discusses numerous roadway improvement projects on city roads to address congestion and safety problems. Urban roadway projects include, providing increased bicycle and pedestrian facilities, supporting transit programs, investment of new sidewalk and trail systems, installation of complete streets, reducing the impact on air quality and reducing the number of single-occupancy vehicular trips. The TIP which is the city’s six-year transportation investment plan includes $1,572,300 for non- motorized facilities. These projects include: Multimodal/Complete Streets Plan, 2 nd Street Sidewalk Project, 204th Street Trail, 74th Avenue Trail, Highland Drive Sidewalks, and Gilman Trail. The Appendix B includes an analysis of the comprehensive plan goals and policies that support CTR. The comprehensive plan policies have been reviewed for consistency with this plan and with state law. Community Transit: Transit Development Plan 2016-2021 Community Transit’s Transit Development Plan (TDP) and Long Range Plan look ahead to forecast sales tax revenue, and to match proposed future service expansions with the labor and fleet needed to provide that service. By 2021, Community Transit will need 167 new buses t o replace aging vehicles and expand its fleet by more than 60 buses. The agency operated 235 buses in 2015. In addition, the agency will need to hire approximately 200 new employees over the next six years, primarily bus drivers and mechanics. There are currently 627 people who work for the agency. Community Transit plans a service expansion that will add about 138,000 hours of service, or a 40 percent increase over 2015 service levels. That expansion added two new routes in September 2016 and will add more bus trips throughout the system in both September and March 2017. In fall 2017, the TDP outlines the desire to add more new trips on existing routes with a focus on commuter routes to Seattle. Many of those buses are standing room only, but more buses need to be purchased and delivered in order to expand peak -time operations. In 2019, a major service expansion would include the launch of Swift Green Line, Community Transit’s second bus rapid transit (BRT) line, between Canyon Park and Boeing/Paine Field. The service proposals beyond this year are concepts and will need to be vetted by Community Transit’s Board of Directors each year. Within the six-year timeframe, a third Swift route will be studied with the intent to launch as part of a south county service restructure to meet up with Sound Transit’s Link light rail when it reaches Lynnwood in 2023. Eventually, a network of Swift lines will crisscross the county to provide fast, frequent transit connections throughout Snohomish County. City of Arlington 12 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington Curb the Congestion This origin-based transportation demand management (TDM) program targets strategies to where commuters begin their travel. Community Transit, in partnership with Snohomish County, developed Curb the Congestion, a progressive, community-based TDM program proven to reduce single occupancy vehicle trips on congested corridors in Snohomish County through a focus on both commute and non-commute trips. Program corridors include (as of January 2017): 128th Street, 164th Street, 196th Street, Bothell-Everett Highway, Highway 99, I-405 and Highway 522. Snohomish County funds Curb the Congestion on 128th Street, 164th Street, 196th Street, Highway 99 and Bothell-Everett Highway in partnership with Community Transit using a regional Congestion Mitigation and Air Quality (CMAQ) grant. The I-405 Regional Mobility Grant funds Curb the Congestion on I-405 (from Lynnwood to Highway 522) and Highway 522 (from Monroe to Bothell). Both funding partners utilize Curb the Congestion as part of a stra tegy to alleviate traffic in congested corridors during peak commute hours. This program has produced measurable results, fostering long -term behavior change. In 2015, Curb the Congestion eliminated 398,381 drive alone trips on the 6 target corridors and reduced vehicle miles driven by 7 million miles. The program also demonstrated valuable environmental benefits, by preventing 3.7 million pounds of carbon dioxide from being emitted. Developer Transportation Demand Management (TDM) Rather than increasing capacity, TDM measures are aimed at reducing the transportation demand generated. In addition to physical improvements to the multi -modal network, the City has TDM measures in place that will use existing capacity more efficiently, increase capa city for motorized transportation, or reduce the peak period transportation demands, such as:  Encouraging land use patterns that facilitate multi-purpose trips and reduce trips by single- occupancy vehicles.  Requiring new construction to include sidewalks, bicycle storage/parking, and access to mass transit where possible.  Providing bicycle lanes on arterial and collector streets.  Constructing a bicycle path and pedestrian trail that connects schools and downtown area with athletic fields and parks.  Working with Community Transit to encourage transit compatibility for new development.  Encouraging pedestrian-scale neighborhoods to enhance access and mobility. Under the City of Arlington’s development code, developers may be required help mitigate the impacts of development. Under AMC Chapter 20.72.110, developers are required to provide bicycle parking facilities for multi-family developments. Developers have several options on how they can reduce the amount of vehicular parking spaces required:  Transit: Subject to AMC §20.72.086 (Maximum Cumulative Reduction of Required Parking Spaces), a reduction of up to ten (10) percent of the required parking spaces may be granted for any use, building or complex other than for convenience or retail use categories locate d with four hundred (400) feet of any stop on a regularly scheduled transit route. The reduction in parking space supply applicable to the provision of transit services may be further modified by conditions in any community, as these may be reviewed and reported by qualified parking consultant or by the Responsible Official at his or her discretion. City of Arlington 13 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington  Carpooling / Vanpooling: Subject to AMC §20.72.086 (Maximum Cumulative Reduction of Required Parking Spaces), a reduction of up to ten (10) percent of required parking, based on substantiated projections of reduction in parking demand, may be granted for any building or use exceeding fifty thousand (50,000) square feet GLA that institutes and maintains a locally approved carpooling/vanpooling program. Such reduct ion may be terminated immediately upon failure of the owner, operator, tenant, or others responsible for such programs to maintain such programs in an ongoing and acceptable manner.  Shuttle Service: Subject to AMC §20.72.086 (Maximum Cumulative Reduction o f Required Parking Spaces), a reduction of up to fifteen (15) percent of required parking, based on substantiated projections of reduction in parking demand, may be granted for any building or use that institutes and maintains a continuous, personalized sh uttle service. Said reduction may be terminated immediately upon failure of the owner, operator, tenant or others responsible for such program to maintain such program in an ongoing and acceptable manner.  Reduction in the total number of required parking spaces granted for the provision of alternative transportation services (AMC §20.72.084, Reductions in Parking Space Requirements for Provisions of Alternative Transportation) or for protecting significant trees (AMC §20.76.120(g) Retention and Protection of Significant Trees) shall not exceed a total of thirty (30) percent.  Bicycle Parking Facilities: o All multi-family uses in excess of four units shall provide parking facilities for bicycles at a ratio of 1 “stall” per every ten required parking spaces. o Except in the Old Town Business District 1, where bicycle parking facilities are anticipated to be provided as part of public/private redevelopment projects, all commercial and public uses shall provide “stalls” for bicycles at a ratio of 10% of the required automobile parking spaces required for a business or group of businesses. After 20 “stalls” have been provided by any business or group of businesses, the ratio shall be 5% of the total required automobile parking spaces. o A bicycle “stall” shall include a delineated and safe parking area, and an appropriate structure to which bicycles can be locked. IV. FINANCIAL PLAN City of Arlington and the other eight jurisdictions working together on this CTR plan have developed a joint financial plan outlining the estimated costs and the resources needed for program success. CTR PROGRAM COSTS & RESOURCES Costs Table 1 is a summary of the estimated costs necessary to maintain the CTR program through 2019. Community Transit will administer and implement the CTR program. City of Arlington will provide the development, adoption, and implementation of the CTR plan and ordinance including code revisions, additions to the comprehensive plan, and any necessary enforcement. City of Arlington 14 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington Table 1: CTR Program Costs 2017-2019 CTR Administration* Community Transit $125,000 $125,000 $125,000 CTR Services** Community Transit $200,000 $200,000 $200,000 Ordinance and Plan Maintenance/Compliance*** City of Arlington $5,000 $5,000 $5,000 * Includes program administration, promotions, marketing, guaranteed ride home, outreach and education. **Includes program staff time, outreach and education. ***The City uses existing staff time to complete the CTR Program. Identified Resources The resources for the programs administered for the CTR worksites come from a number of sources as shown in Table 2. WSDOT provides funds to cover some of the costs of administering the CTR program. Community Transit provides the resources to cover the remainder of the administration costs and for the outreach and marketing. City of Arlington will provide the resources necessary to for maintenance and compliance with the CTR ordinance. Table 2: Identified Resources for CTR Program 2017-2019 Description Source of Revenue Identified Revenue 2017 Identified Revenue 2018 Identified Revenue 2019 Ordinance and Plan Maintenance/Compliance* City of Arlington $5,000 $5,000 $5,000 CTR Administration WSDOT $125,000 $125,000 $125,000 CTR Services Community Transit $200,000 $200,000 $200,000 TOTAL $ 330,000 $ 330,000 $ 330,000 * The City uses existing staff time to complete the CTR Program Employer funding – Missing from the tables above are the considerable resources that employers put into this program. Based on data from CTR worksite reporting, for every $1 invested by state CTR funding, businesses invest $18 toward meeting CTR program goals. SUPPORTIVE TDM PROGRAM COSTS & RESOURCES Costs Table 3 is a summary of the estimated costs for other transportation demand management (TDM) programs, strategies and measures that will support commute trip reduction in the City of Arlington through 2019. These supportive strategies target residents and small employers through the county’s corridor TDM program, Curb the Congestion. The availability of these additional resources and incentives can increase the impact of trip reduction for CTR affected employees along targeted corridors. City of Arlington 15 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington Table 3: Supporting TDM Program Costs 2017-2019 Curb the Congestion* Community Transit $739,000 $504,000 $384,000 *Includes program costs for management and implementation of the Snohomish County program on 128th/164th/196th/SR 527/SR 99 and the WSDOT/King County program on I-405 and SR 522. Identified Resources Curb the Congestion is funded through a variety of sources as shown in Table 4. Snohomish County has sponsored Congestion Mitigation and Air Quality (CMAQ) grants through PSRC to fund the 128th/164th/198th/SR-527/SR-99 program. Snohomish County and Community Transit are providing matching funds for these grants. The Snohomish County matching funds will come from developer TDM mitigation fees. The SR-522 and I-405 programs are also receiving funding through the state Regional Mobility grant program. Table 4: Supporting TDM Program Resources 2017-2019 Description Source of Revenue Identified Revenue 2017 Identified Revenue 2018 Identified Revenue 2019 Curb the Congestion 2012 CMAQ Grant WSDOT $160,000 Curb the Congestion 2012 CMAQ Grant Snohomish County $100,000 Curb the Congestion 2014 CMAQ Grant WSDOT $120,000 $120,000 Curb the Congestion 2016 CMAQ Grant Snohomish County $225,000 $325,000 $317,000 Curb the Congestion I-405 Regional Mobility King County $75,000 Curb the Congestion Grant Match/TDM Mitigation Snohomish County $34,000 $34,000 $42,000 Curb the Congestion Grant Match Community Transit $25,000 $25,000 $25,000 TOTAL $ 739,000 $504,000 $384,000 City of Arlington 16 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington V. CONSULTATION AND REVIEW Agencies: The CTR Plan for the City of Arlington was developed in consultation with the following agencies:  City of Arlington  City of Bothell  City of Edmonds  City of Lynnwood  City of Monroe  City of Mountlake Terrace  City of Mukilteo  Community Transit  Snohomish County  Puget Sound Regional Council  Washington State Department of Transportation These consultations were done so as to present common plans and requirements across all of the CTR-affected jurisdictions in Snohomish County and the city of Bothell. The following issues were discussed at these coordination meetings: the goals of the CTR Plan, CTR strategies, a finan cing plan, an implementation plan, and coordination of CTR services. These meetings resulted in substantially similar plans among the jurisdictions in Snohomish County and the city of Bothell providing for continuity for the affected employers. Employers: Consultation with affected CTR employers was held on: September 27, 2016 These workshops were held for all affected employers in Snohomish County and the city of Bothell, and were also attended by all of the cities and transit agencies involved with CTR . During these workshops, employers were informed about the changes to state CTR law and were consulted as to what strategies should be used to meet the new requirements. A summary of these meetings is contained in Appendix C. Internal Review: APPENDICES City of Arlington A- 1 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington APPENDIX A: CURRENT PROGRAM PARTICIPANTS Work Site Address Status 1. City of Arlington 238 North Olympic Avenue Arlington, WA 98223 Affected 2. Cascade Valley Hospital 330 South Stillaguamish Avenue Arlington, WA 98223 Affected 3. Senior Aerospace - AMT 20100 71st Avenue NE Arlington, WA 98223 Affected 4. Washington State Department of Social and Health Services - DSHS 3704 172nd Street NE Arlington, WA 98223 Affected City of Arlington A- 2 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington APPENDIX B: COMPREHENSIVE PLAN POLICIES THAT SUPPORT CTR Supportive comprehensive plan goals and policies in the City of Arlington Comprehensive Plan. City of Arlington General Policy Plan: Land Use Neighborhood Conservation GL-1 c Old Town Business District PL-15.22 PL-15.25 Resource Protection PL-21.1 PL-21.3 City of Arlington : 2035 Transportation Plan System Development GT-1 The City of Arlington’s most current Comprehensive Transportation Plan adopted Council contains the City’s official plan for pedestrian movement via trails and walkways. PT-1.2 Land Use Coordination GT-2 PT-2.1 PT-2.2 Concurrency GT-3 PT-3.5 Sub-Area Standards for Traffic Facilities GT-4 PT-4.9 PT-4.10 City of Arlington A- 3 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington Encourage new development to provide pedestrian access from the development to schools, parks, playgrounds, or other roads or facilities if such access is not conveniently provided by sidewalks adjacent to the streets as required above. In such a case, the developer may be required to reserve an unobstructed easement of at least 10 feet in width to provide this access. PT-4.12 Non-Motorized System Development GT-5 Provide for safe and efficient movement of bicycles and pedestrians along streets and highways by constructing sidewalks and other footpath systems as well as bicycle paths. PT-5.1 Encourage the use of bicycles as a transportation alternative by providing bicycle lanes on arterial and collector streets. PT-5.2 Provide adequate traffic signs to assist in safeguarding pedestrians, bicycle riders, and especially children on streets near schools and playgrounds. PT-5.3 Construct a bicycle path and pedestrian trail that connects the schools and downtown area with athletic fields/parks near the airport. PT 5.4 Revenue designated to sidewalk improvements should be prioritized to first facilitate safe movement for elderly and handicapped persons between residences and shopping/social activity centers, and facilitate safe movement for children to and from school facilities and school bus stops. PT 5.5 Provide ramps and curb cuts that comply with the Americans with Disabilities Act. PT 5.6 Provide street lighting along sidewalks to encourage nighttime use and safety. PT 5.7 Coordinate bicycle/pedestrian facility improvements, including the Centennial and Airport Trails, with neighboring jurisdictions to connect routes where possible. PT 5.8 Encourage private development to incorporate measures or facilities that encourage alternate modes of transportation, such as showers/dressing rooms, locker and bicycle lockers. PT 5.9 All new public facilities should incorporate measures or facilities that encourage alternate modes of transportation, such as showers/dressing rooms, locker and bicycle lockers. PT 5.10 Protect existing mass transit rights-of-way. PT 5.11 Develop and implement a Crosswalk Program that standardizes crosswalks and crossing devices at all locations where pedestrians, bicycles, trails or other non -motorized traffic cross a road. PT 5.12 Transit System Development GT-6 Continue to coordinate with all agencies and neighboring jurisdictions involved with public transportation, whether they be bus, HOV lanes, light rail, heavy rail, ride sharing, vanpooling, or other forms, to identify what is of best use to the citizens of the City and participate in those ventures and proposals which are of general and/or specific benefit to the citizens of the City. PT-6.1 Coordinate with surrounding communities to support public education programs and land use strategies to encourage the use of public transportation. PT-6.2 The City hereby adopts the transit levels of service used by Community Transit. PT-6.3 Encourage developers to consider public transportation in transportation plans submitted as part of development permit approval consideration. New developments should encourage PT-6.4 City of Arlington A- 4 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington van and carpooling, public transit use, and other alternatives to reduce single -occupancy vehicular travel. Encourage major employers to develop carpools, commuter routes, and provide company incentives if carpools are used. PT-6.5 Encourage and plan for “pedestrian scale” neighborhoods and centers to enhance access and mobility for public transportation users. PT6.6 Air Quality GT-13 The quality of air in and around the Puget Sound region is an important factor in the high quality of life enjoyed by residents living in our community. To help enhance and maintain high air quality standards, Arlington commits to meeting federal and state air quality requirements and will work with the state, region and local agencies or jurisdictions to develop transportation control measures and/or similar mobile source emission reduction programs that may be warranted to attain or maintain air quality requirements. PT-13.1 The City’s transportation system shall conform to the federal and state Clear Air Acts by maintaining its conformity with the Metropolitan Transportation Plan of the Puget Sound Regional Council and by following the requirements of Chapter 173-240 of the Washington Administrative Code, which may include development of transportation control measures and air quality programs. PT-13.2 The City supports regional and localized efforts to encourage environmentally sustainable transportation practices, including: (a) Promotion of cleaner travel choices and (b) Promotion of alternatives to driving alone – including carpooling, biking, telecommuting and using transit. PT-13.3 Multi-County Planning Policies – Vision 2040 Maintain and, where possible, improve air and water quality, soils, and natural systems to ensure the health and well-being of people, animals and plants. Reduce the impacts of transportation on air and water quality, and climate change. MPP-En-3 Continue efforts to reduce pollutants from transportation activities, including through the use of cleaner fuels and vehicles and increasing alternatives to driving alone, as well as design and land use. MPP-En-19 Reduce greenhouse gases by expanding the use of conservation and alternative energy sources and by reducing vehicle miles traveled by increasing alternatives to driving alone. MPP-En-23 Design communities to provide and improved environment for walking and bicycling. MPP-DP-43 Promote cooperation and coordination among transportation providers, local government, and developers to ensure that joint- and mixed-use developments are designed to promote and improve physical, mental, and social health and reduce the impacts of climate change on the natural and built environments. MPP-DP-45 Develop concurrency programs and methods that fully consider growth targets, service needs, and level-of-service standards. Focus level-of-service standards for transportation on the movement of people and goods instead of only on the movement of vehicles. MPP-DP-54 Address non-motorized, pedestrian, and other multimodal types of transportation options in concurrency programs – both in assessment and mitigation. MPP-DP-55 Prioritize investments in transportation facilities and services in the urban growth area that support compact, pedestrian- and transit-oriented densities and development. MPP-T-11 City of Arlington A- 5 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington Design, construct, and operate transportation facilities to serve all user s safely and conveniently, including motorists, pedestrians, bicyclists, and transit users, while accommodating the movement of freight and goods, as suitable to each facility’s function and context. MPP-T-14 Improve local street patterns – including their design and how they are used – for walking, bicycling, and transit use to enhance communities, connectivity, and physical activity. MPP-T-15 Promote and incorporate bicycle and pedestrian travel as important modes of transportation by providing facilities and reliable connections. MPP-T-16 Emphasize transportation investments that provide and encourage alternatives to single - occupancy vehicle travel and increase travel options, especially to and within centers and along corridors connecting centers. MPP-T-23 Increase the proportion of trips made by transportation modes that are alternatives to driving alone. MPP-T-24 Ensure mobility choices for people with special transportation needs, including persons with disabilities, the elderly, the young, and low-income populations. MPP-T-25 Strategically expand capacity and increase efficiency of the transportation system to move goods, services, and people to and within the urban growth area. Focus on investments that produce the greatest net benefits to people and minimize the environmental impacts of transportation. MPP-T-26 Promote the preservation of existing rights-of-way for future high-capacity transit. MPP-T-29 City of Arlington A- 6 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington APPENDIX C: MAPS City of Arlington A- 7 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington City of Arlington A- 8 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington City of Arlington A- 9 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington City of Arlington A- 10 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington APPENDIX D: EMPLOYER WORKSHOP SUMMARY Employer Networking Meetings Tuesday, September 27, 2017, 2:00 – 3:30 p.m., Everett Clinic Smokey Point Thursday, September 29, 2016, 2:00 – 3:30p.m., Community Transit Meeting Summary Two employer networking meetings were held to review the proposed changes to the jurisdiction CTR plans. ETCs and their management were invited to the meetings via email. Community Transit presented a basic overview of the proposed changes to the CTR Plans for the Employee Transportation Coordinators (ETCs) affected by the CTR law. The CTR Plan review for the nine jurisdictions in Snohomish County and the City of Bothell (Edmonds, Bothell, Lynnwood, Marysville, Monroe, Mountlake Terrace, Mukilteo and Unincorporated Snohomish County) included the following:  Review of the current CTR program under the pilot  Pilot program successes  Proposed 2017 – 2019 CTR program  Next steps The overview discussed that there would be no changes to employer requirements for the worksites located in the Southwest Urban Growth Area of Snohomish County. Worksites located in Arlington, Marysville and Monroe would follow the same requirements as the worksites located in the SWUGA beginning in July 2017. The requirements unique to these CTR Plans include completion of quarterly reports and online trip data collection using RideshareOnline.com instead of annual reports and biennial surveys as well as a target of a 7% increase in non-drive alone trips over the established baseline. All other state and local requirements will still apply. Each jurisdiction then discussed their specific plans with the ETCs that have worksites in their jurisdictions. A summary of those discussions is below. CITY OF BOTHELL In attendance: Sabrina Combs, City of Bothell Karen Sprague, FUJIFilm Sonosite City of Arlington A- 11 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington Pamela Michie, Randstad Phyllis Gillman, Vertafore Tanya Julson, T-Mobile Tina Bailey, Seattle Genetics Alex Mehn, Community Transit Group discussion:  Quarterly reporting is simple.  Networks in RSO have confused some employees but ETC assistance can help ensure correct network association.  Worksite with contracted outside employees creating a strain on the worksite programs.  Infrastructure improvements on local corridors would improve the motivation for carpooling. CITY OF MUKILTEO In attendance: Brian Belin, Boeing Camron Fichtner, Synrad Marko Liias, City of Mukilteo Megan Ranes, Travis Pamela Tyler, Boeing Stacey Gunnerson, Community Transit Group discussion:  Tracking trips in RSO is helpful, one worksite is doing the survey and annual reporting for their worksites outside CT jurisdiction and they strongly prefer using RSO.  More training on how to use communication tools in RSO would be helpful.  Employees are often confused by the Wheel Options campaign as it looks different than the other RSO pieces and the link is different so people are often confused if they have to log trips in both places to be eligible for both Choice Connections and Wheel Options.  Getting information for Wheel Options more in advance would be helpful for worksite promotion.  Worksites would like more support and resources to encourage a bicycle commute. Including onsite training for their employees on bicycle basics as well as trip planning.  Financial resources for worksite bike investments would help to increase bicycle trips. City of Arlington A- 12 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington  Several employers would like to see support from Community Transit for safe routes to schools within Snohomish County and specifically the City of Mukilteo.  Major challenge for the majority of these worksites continues to be the limited bus service on Beverly Park Road. NORTH COUNTY – ARLINGTON, MARYSVILLE AND MONROE In attendance: Angela Gemmer – City of Marysville Jeanne Killgore – The Everett Clinic Smokey Point Amy Rusko – The City of Arlington Gail Ogden – Senior Aerospace AMT Kathy Gaeta – Natural Factor Shannon Flaugh – Cascade Valley Hospital Alex Mehn – Community Transit Caryn Walline – Community Transit Debbie Anderson – Community Transit Jennifer Hass – Community Transit Stacey Gunnerson – Community Transit Group discussion:  It is a challenge to get CTR participation and to figure out which of their employees are actually using an alternative to driving to work alone.  Some concern about the 7% trip reduction goal over the next two years, and whether it will be achievable.  Employers that offer an incentive program see a benefit to tying their incentive directly to tracking trips in RSO.  ETCs will need onsite support to transition to RSO as well as continued training on RSO since they aren’t really using the system at this time. UNINCORPORATED SNOHOMISH COUNTY In Attendance: Cheryl Carder – Aviation Technical Services Melissa Angelo – Aviation Technical Services Jessie Gentle – BE Aerospace Alan Douglas – Cypress Semiconductor Tonya Denny – Eldec Sylvia Peacock – Trade Products Caryn Walline – Community Transit Group Discussion: City of Arlington A- 13 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington  Worksites stated that they liked the new reporting and data collection method through RSO, and appreciated being able to get information on employees on a more regular basis.  One worksite mentioned that employees are confused by the different incentive programs in RSO and suggested that we create a piece of collateral that showed how they all relate and who qualifies for which program.  There was some concern that the 7% goal would be unachievable for the two year period, but the ETCs had no problem with that being the stated goal for the plan.  Comments on advanced training: o Interested in having recorded trainings for ETCs who can’t commit to a full training. They would prefer to be able to watch it in sections when time allows in their work day. o Have more in person training options available. o Allow for different times for trainings. Mountlake Terrace In Attendance: Kevin Kullberg – Premera Blue Cross Edith Duttlinger – City of Mountlake Terrace Debbie Anderson – Community Transit Group Discussion:  Worksites stated that they liked the new reporting and data collection method through RSO, and appreciated being able to get information on employees on a more regular basis.  One worksite mentioned that in person transportation events are no longer feasible at the worksite and consideration should be given to alternative to meet the requirement such as virtual events.  The ETC had no problem with a 7% increase in non-drive alone trips as the stated goal for the plan. Edmonds and Lynnwood In Attendance: Bertrand Hauss – City of Edmonds Karen Westling – Swedish Edmonds Mark Melnyk – Swedish Edmonds Sarah Daoust – Edmonds Family Medicine Janet David – DSHS Lynnwood Kelvin Nesvog – Edmonds Community College Paul Coffett – City of Lynnwood City of Arlington A- 14 February 2017 DRAFT Commute Trip Reduction Plan The City of Arlington Megan Tudor – City of Lynnwood Jennifer Hass – Community Transit Group Discussion:  ETCs shared that they have no concerns with the current program. ETCs had no specific comments regarding the proposed CTR plan. Exhibit A, Commute Trip Reduction Ordinance Page 1 DRAFT Chapter 10.80 COMMUTE TRIP REDUCTION Sections: 10.80.010 Title. 10.80.020 Jurisdiction. 10.80.030 Purpose. 10.80.040 Administration. 10.80.050 Definitions. 10.80.060 City’s CTR plan. 10.80.070 Responsible city agency. 10.80.080 Applicability—Timeline for compliance. 10.80.090 Requirements for employers. 10.80.100 Record keeping. 10.80.110 Schedule and process for CTR reports. 10.80.120 Enforcement. 10.80.130 Exemptions and goal modifications. 10.80.140 Appeals. 10.80.010 Title. The ordinance codified in this chapter shall be known as the “commute trip reduction ordinance of City of Arlington”. 10.80.020 Jurisdiction. The requirements set forth in this chapter shall apply to all major employers at any single worksite within the incorporated area. 10.80.030 Purpose. The purpose of this ordinance is to comply with the statewide Commute Trip Reduction Law of 1991 (RCW 70.94.521 through 70.94.555; Chapter 202, Laws of 1991) as amended in 2006 by the Commute Trip Reduction Efficiency Act. The commute trip reduction ordinance shall not be used as a substitute for reviews of projects under other city requirements for compliance with the State Environmental Policy Act (SEPA). 10.80.040 Administration. The City Administrator or designee shall have the duty and responsibility to administer the provisions of this chapter with the authority to promulgate rules and regulations to implement and administer this chapter. Exhibit A, Commute Trip Reduction Ordinance Page 2 10.80.050 Definitions. “Affected employee” means a full-time employee who begins their regular work day at a major employer worksite between six a.m. and nine a.m. (inclusive) on two or more weekdays for at least twelve continuous months. For the purpose of defining affected employees the following apply: A. A full-time employee is a person other than an independent contractor, scheduled to be employed on a continuous basis for fifty-two weeks for an average of at least thirty-five hours per week. B. The employee will only be counted at his or her primary worksite. C. Seasonal agricultural employees, including seasonal employees of processors of agricultural products, are excluded from the count of affected employees. “Affected urban growth area” means: A. An urban growth area, designated pursuant to RCW 36.70A.110, whose boundaries contain a state highway segment exceeding the one hundred person hours of delay threshold calculated by the Washington State Department of Transportation, and any contiguous urban growth areas; and B. An urban growth area, designated pursuant to RCW 36.70A.110, containing a jurisdiction with a population over seventy thousand that adopted a commute trip reduction ordinance before the year 2000, and any contiguous urban growth areas; or C. An urban growth area identified by the Washington State Department of Transportation as listed in WAC 468-63-020(2) (b). “Alternative mode” means any means of commute transportation other than that in which the drive-alone motor vehicle is the dominant mode, including teleworking and compressed work weeks if they result in reducing commute trips. “Alternative work schedules” means work schedules which allow employees to work their required hours outside of the traditional Monday through Friday eight a.m. to five p.m. schedule. Programs such as compressed work weeks that eliminate work days for affected employees are an example. “Baseline data collection” means the collection of employee trip data at a major worksite to determine the non-drive alone trips per employee at the worksite. The jurisdiction uses these measurements to develop commute trip reduction targets for the major employer. The Exhibit A, Commute Trip Reduction Ordinance Page 3 baseline measurements must be implemented in a manner that meets the requirements and timeframe specified by the city. “Carpool” means a motor vehicle occupied by at least two people traveling together for their commute trip that results in the reduction of a minimum of one motor vehicle commute trip. “City” means the city of Arlington. “Commute trip” means trips made from a worker’s home to a worksite during the peak time of six a.m. to nine a.m. (inclusive) on weekdays. “Commuter matching service” means a system that assists in matching commuters for the purpose of commuting together, such as RideshareOnline.com. “Compressed work week” means an alternative work schedule, in accordance with employer policy, that regularly allows a full-time employee to eliminate at least one work day every two weeks by working longer hours during the remaining days, resulting in fewer commute trips by the employee. This definition is primarily intended to include weekly and bi-weekly arrangements, the most typical being four ten-hour days or eighty hours in nine days, but may also include other arrangements. “CTR law” means a law passed in 1991 (Chapter 202, Laws of 1991), amended in 2006 and codified in RCW 70.94.521 through 70.94.551 requiring each county containing an urban growth area, designated pursuant to RCW 36.70A.110, and each city within an urban growth area with a state highway segment exceeding the one hundred person hours of delay threshold calculated by the department of transportation, as well as those counties and cities located in any contiguous urban growth areas. Counties and cities within the designation above shall adopt a commute trip reduction plan and ordinance for major employers in the affected urban growth area. “CTR plan” means the city of Arlington plan and ordinance to regulate and administer the CTR programs of major employers within its jurisdiction. “CTR program” means an employer’s strategies to increase affected employees’ non-drive alone trips. “Employer” means a sole proprietorship, partnership, corporation, unincorporated association, cooperative, joint venture, agency, department, district, or other individual or entity, whether public, nonprofit, or private, that employs workers. “ETC” means employer transportation coordinator as required pursuant to RCW 70.94.531(3). Exhibit A, Commute Trip Reduction Ordinance Page 4 “Flex-time” means an employer policy allowing individual employees some flexibility in choosing the time, but not the number, of their working hours to facilitate the use of alternative modes. “Full-time employee” means a person, other than an independent contractor, scheduled to be employed on a continuous basis for fifty-two weeks for an average of at least thirty-five hours per week on two or more weekdays per week. “Goals” means the established criteria for measuring effectiveness of employer programs as outlined in the City of Arlington’s CTR plan. “Good faith effort” means that an employer has met the minimum requirements identified in RCW 70.94.531 and this chapter, and is working collaboratively with the city to continue its existing CTR program or is developing and implementing program modifications likely to result in improvements to its CTR program over an agreed-upon length of time. “Implementation” means active pursuit by an employer of the CTR goals of RCW 70.94.521 through 70.94.555, this chapter and the CTR plan as evidenced by appointment of a transportation coordinator, distribution of information to employees regarding alternatives for non-drive alone commuting, and commencement of other measures according to its approved CTR program and schedule. “Major employer” means a private or public employer, including state agencies, that employs one hundred or more full-time affected employees at a single worksite who begin their regular workday between six a.m. and nine a.m. on at least two weekdays each week for at least twelve continuous months. “Major worksite” or “worksite” means a building or group of buildings that are on physically contiguous parcels of land or on parcels of land separated solely by private or public roadways or rights-of-way, and at which there are one hundred or more full-time affected employees. “Mode” means the means of transportation used by employees, such as drive-alone motor vehicle, rideshare vehicle (carpool, vanpool), transit, ferry, bicycle, walking, compressed work schedule and teleworking. “Notice” means written communication delivered via the United States Postal Service with receipt deemed accepted three days following the day on which the notice was deposited with the postal service unless the third day falls on a weekend or legal holiday in which case the notice is deemed accepted the day after the weekend or legal holiday. “Single-occupant vehicle (SOV)” means a motor vehicle occupied by one employee for commute purposes, including a motorcycle. If there are other passengers occupying the Exhibit A, Commute Trip Reduction Ordinance Page 5 motor vehicles, but the ages of these passengers are under sixteen, the motor vehicle is still considered a single-occupant vehicle for measurement purposes. “Target” means a quantifiable or measurable value that is expressed as a desired level of performance, against which actual achievement can be compared in order to assess progress, such as increase in non-drive alone trips. “Teleworking” means the use of telephones, computers, or other similar technology to permit an employee to work anywhere at any time, eliminating a commute trip, or to work from a work place closer to home, reducing the distance traveled in a commute trip by at least half. “Transit” means a multiple-occupant vehicle operated on a for-hire, shared-ride basis, including bus, ferry, rail, shared-ride taxi, shuttle bus, or vanpool. “Vanpool” means a vehicle occupied by from five to fifteen people traveling together for their commute trip that results in the reduction of a minimum of one motor vehicle trip. “Voluntary worksite” means the physical location occupied by an employer that is voluntarily implementing a CTR program. “Week” means a seven-day calendar period starting on Monday and continuing through Sunday. “Weekday” means any day of the week except Saturday or Sunday. “Writing,” “written,” or in “writing” means original written signed and dated documents delivered via the United States Postal Service. 10.80.060 City’s CTR plan. The city’s CTR plan, as approved in December 2016 to be effective in 2017, is adopted wholly and incorporated herein by reference. 10.80.070 Responsible city agency. The city is responsible for implementing this chapter, the CTR plan, and the city CTR program should be identified together with any authority necessary to carry out such responsibilities such as rule making or certain administrative decisions. 10.80.080 Applicability—Timeline for compliance. The provisions of this chapter shall apply to any major employer or voluntary worksite within the corporate limits of the city. A. In addition to city’s established public notification for adoption of an ordinance, a notice of availability of a summary of the ordinance codified in this chapter, a notice Exhibit A, Commute Trip Reduction Ordinance Page 6 of the requirements and criteria for major employers to comply with said ordinance, and subsequent revisions shall be published at least once in city official newspaper not more than thirty days after passage of said ordinance or revisions. B. Major employers located in the city are to receive written notification that they are subject to this chapter. Such notice shall be addressed to the company’s chief executive officer, senior official, or CTR manager at the worksite. The major employer shall perform baseline data collection within ninety days of notification. After the results of the baseline data are provided to the major employer, the major employer shall submit a CTR program to the city within ninety days. C. Major employers that, for whatever reason, do not receive notice within thirty days of passage of the ordinance codified in this chapter and are either notified or identify themselves to the city within ninety days of the passage of said ordinance shall perform baseline data collection within ninety days of notification or the major employer shall submit a CTR program within ninety days of receipt of the baseline data results. D. New Major Employers. Employers that meet the definition of “major employer” in this chapter must identify themselves to the city within ninety days of either moving into the boundaries of city or growing in employment at a worksite to one hundred or more affected employees. Such employers shall complete baseline data collection within ninety days of identification as a major employer and shall submit a CTR program within ninety days of the baseline data results. The CTR program will be developed in consultation with the city and implemented not more than ninety days after the program’s approval. Employers who do not implement an approved CTR program according to this section are in violation of this chapter. E. Change in Status as a Major Employer. Any of the following changes in an employer’s status will change the employer’s CTR program requirements: 1. If an employer initially designated as a major employer no longer employs one hundred or more affected employees and expects not to employ one hundred or more affected employees for the next twelve months, that employer is no longer a major employer. It is the responsibility of the employer to notify city that it is no longer a major employer. 2. If the same employer returns to the level of one hundred or more affected employees within the same twelve months, that employer will be considered a major employer for the entire twelve months and will be subject to the same program requirements as other major employers. Exhibit A, Commute Trip Reduction Ordinance Page 7 3. If the same employer returns to the level of one hundred or more affected employees twelve or more months after its change in status to a “voluntary” employer, that employer shall be treated as a new major employer and will be subject to the same program requirements as other new major employers. 10.80.090 Requirements for employers. A major employer is required to make a good faith effort, as defined in RCW 70.94.534(2) and this chapter, to develop and implement a CTR program that will encourage its employees to increase non-drive alone commute trips. The employer shall submit a description of its program to the city and provide quarterly progress reports to the city on employee commuting and progress toward meeting the goals and targets. The CTR program must include the mandatory elements as described below. A. CTR Program Description Requirements. The CTR program description presents the strategies to be undertaken by an employer to achieve the program goals and targets stated in the city’s CTR plan. Employers are encouraged to consider innovative strategies and combine program elements in a manner that will best suit their location, site characteristics, business type, and employees’ commuting needs. Employers are further encouraged to cooperate with each other and to form or use transportation management organizations in developing and implementing CTR programs. At a minimum, the employer’s description must include: (1) general description of the employment site location, transportation characteristics, and surrounding services, including unique conditions experienced by the employer or its employees; (2) number of employees affected by the CTR program; (3) documentation of compliance with the mandatory CTR program elements (as described in subsection B of this section); (4) description of the additional elements included in the CTR program (as described in subsection B of this section); and (5) schedule of implementation, assignment of responsibilities, and commitment to provide appropriate resources. B. Mandatory Program Elements. Each employer’s CTR program shall include the following mandatory elements: 1. Transportation Coordinator. The employer shall designate an employee transportation coordinator (ETC) to administer the CTR program. The coordinator and/or designee’s name, location, and contact information must be displayed prominently at each major worksite. The coordinator shall oversee all elements of the employer’s CTR program and act as liaison between the employer and city. The objective is to have an effective Exhibit A, Commute Trip Reduction Ordinance Page 8 transportation coordinator presence at each worksite; a major employer with multiple sites may have one transportation coordinator for all sites. 2. Information Distribution. Information about alternatives to drive-alone commuting shall be provided to employees at least twice a year. One of the items distributed must be a description of the employer’s worksite program. The employer’s program description and quarterly report must identify the information to be distributed and the method of distribution. 3. Quarterly Progress Report. The CTR program must include a quarterly review of employee commuting and progress and good faith efforts toward meeting the goals and targets as outlined in the CTR plan. Major employers shall file a quarterly progress report with the city in accordance with the format established by this chapter and consistent with the CTR board guidelines*. The report shall describe each of the CTR measures that were in effect for the previous quarter, and the number of employees participating in the CTR program. Within the report, the employer should evaluate the effectiveness of the CTR program and, if necessary, propose modifications to achieve the worksite’s CTR targets. The format of the report shall be provided by the city. The employer should contact the city for the format of the report. *CTR Guidelines can be found at www.wsdot.wa.gov/transit/CTR/law.htm 4. Trip Data Measurement. Employers shall conduct a quarterly program data evaluation as a means of determining worksite progress toward meeting CTR targets. 5. Annual Worksite Promotion of Employer CTR Program. Major employers will hold at least one annual transportation fair or equivalent promotion which is available to all employees at each major worksite. 6. ETC Training. ETCs will be required to attend an ETC basic training session within six months of appointment. 7. Employer Notification. Employers will be required to notify the city or designee when there are proposed changes to their CTR program, changes in ETC or contact information, and/or changes in number of employees at the worksite. 8. ETC Networking/Advanced Training. ETCs will be required to attend at least six hours of networking or advanced training per year. Training and networking sessions may include marketing CTR programs to employees, trip planning, ridesharing, joint promotions and networking meetings. Exhibit A, Commute Trip Reduction Ordinance Page 9 9. Additional Program Elements. In addition to the specific program elements described above, the employer’s CTR program shall include additional elements as needed to meet CTR goals and targets. Elements may include, but are not limited to, one or more of the following: a. Provision of preferential parking or reduced parking charges, or both, for high-occupancy vehicles; b. Instituting or increasing parking charges for single occupant vehicles; c. Provision of commuter ride matching services to facilitate employee ride-sharing for commute trips; d. Provision of subsidies for transit fares; e. Provision of vans for vanpools; f. Provision of subsidies for carpools or vanpools; g. Permitting the use of the employer’s vehicles for carpooling or vanpooling; h. Permitting flexible work schedules to facilitate employees’ use of transit, carpools, or vanpools; i. Cooperation with transportation providers to provide additional regular or express service to the worksite; j. Provision of bicycle parking facilities, lockers, changing areas, and showers for employees who bicycle or walk to work; k. Provision of a program of parking incentives such as a rebate for employees who do not use the parking facilities; l. Establishment of a program to permit employees to work part- or full-time at home or at an alternative worksite closer to their homes; m. Establishment of a program of alternative work schedules, such as a compressed work week which reduces commuting; and n. Implementation of other measures designed to facilitate the use of high-occupancy vehicles, such as on-site daycare facilities and emergency taxi services. Exhibit A, Commute Trip Reduction Ordinance Page 10 10.80.100 Record keeping. Major employers shall include a list of the records they will keep as part of the CTR program they submit to the city for approval. Employers will maintain all records listed in their CTR program for a minimum of forty-eight months. The city and the employer shall agree on the record keeping requirements as part of the accepted CTR program. 10.80.110 Schedule and process for CTR reports. A. CTR Program. Not more than ninety days after the adoption of the ordinance codified in this chapter, or within ninety days after an employer qualifies under the provisions of this chapter, the employer will be given ninety days to complete baseline data collection, and an additional ninety days to submit a CTR program once the baseline data results are given to the employer. The CTR program will be developed in consultation with the city and implemented not more than ninety days after the program’s approval by the city. Employers who do not implement an approved CTR program according to this section are in violation of this chapter. B. Document Review. The city shall provide the employer with written notification if a CTR program is deemed unacceptable. The notification must give cause for any rejection. The employer shall have thirty days to resubmit a modified program. If the employer receives no written notification of extension of the review period of its CTR program or comments on the CTR program or quarterly report within ninety days of submission, the employer’s program or quarterly report is deemed accepted. The city may extend the review period up to ninety days. The implementation date for the employer’s CTR program will be extended an equivalent number of days. C. CTR Quarterly Progress Reports. Upon approval of an employer’s initial CTR program, the employer shall submit quarterly reports on the dates requested from the city, no less than ninety days after program approval. D. Modification of CTR Program Elements. Any major employer may submit a request to the city to modify a CTR program element, other than the mandatory elements specified in this chapter, including record keeping requirements. Such requests may be granted if one of the following conditions exist: 1. The employer can demonstrate it would be unable to comply with the CTR program elements for reasons beyond the control of the employer; or 2. The employer can demonstrate that compliance with the program elements would constitute an undue hardship. E. Extensions. An employer may request additional time to submit a CTR program or CTR report, or to implement or modify a program. Such requests shall be via Exhibit A, Commute Trip Reduction Ordinance Page 11 written notice at least ten working days before the due date for which the extension is being requested. Extensions not to exceed ninety days shall be considered for reasonable causes. The city shall grant or deny the employer’s extension request by written notice within ten working days of its receipt of the extension request. If there is no response issued to the employer, an extension is automatically granted for thirty days. Extensions shall not exempt an employer from any responsibility in meeting program goals and targets. Extensions granted due to delays or difficulties with any program element(s) shall not be cause for discontinuing or failing to implement other program elements. An employer’s reporting date shall not be adjusted permanently as a result of these extensions. An employer’s reporting date may be extended at the discretion of the city. F. Implementation of Employer’s CTR Program. The employer shall implement its approved CTR program not more than ninety days after the program was first submitted to the city. Implementation of the approved program modifications shall begin within thirty days of the final decision or ninety days from submission of the CTR program or CTR quarterly report, whichever is greater. 10.80.120 Enforcement. A. Compliance. For purposes of this section, compliance shall mean fully implementing in good faith all provisions in an approved CTR program. B. Program Modification Criteria. The following criteria for achieving targets for non-drive alone trips per employee shall be applied to determine requirements for employer CTR program modifications: 1. If an employer makes a good faith effort, as defined in RCW 70.94.534(2) and this chapter, and meets either or both targets, the employer has satisfied the objectives of the CTR plan and will not be required to modify its CTR program. 2. If an employer makes a good faith effort, as defined in RCW 70.94.534(2) and this chapter, but has not met or is not likely to meet the applicable targets, the city shall work collaboratively with the employer to make modifications to its CTR program. After agreeing on modifications, the employer shall submit a revised CTR program description to the city for approval within thirty days of reaching agreement. 3. If an employer fails to make a good faith effort as defined in RCW 70.94.534(2) and this chapter, and fails to meet the applicable targets, the city shall work collaboratively with the employer to identify modifications to the CTR program and shall direct the employer to revise its program within thirty Exhibit A, Commute Trip Reduction Ordinance Page 12 days to incorporate the modifications. In response to the recommended modifications, the employer shall submit a revised CTR program description, including the requested modifications or equivalent measures, within thirty days of receiving written notice to revise its program. The city shall review the revisions and notify the employer of acceptance or rejection of the revised program. If a revised program is not accepted, the city will send written notice to that effect to the employer within thirty days and, if necessary, require the employer to attend a conference with program review staff for the purpose of reaching a consensus on the required program. A final decision on the required program will be issued in writing by the city within ten working days of the conference. C. Violations. The following constitute violations if the deadlines established in this chapter are not met: 1. Failure to self-identify as a major employer within the timeframes indicated in the Applicability—Timeline for compliance section above; 2. Failure to perform a baseline data collection including: a. Employers notified or that have identified themselves to the city within ninety days of the ordinance codified in this chapter being adopted and that do not perform baseline data collection consistent with the requirements specified by the city within ninety days from the notification or self-identification; b. Employers not identified or self-identified within ninety days of the ordinance codified in this chapter being adopted and that do not perform baseline data collection consistent with the requirements specified by the city within ninety days from the adoption of the ordinance codified by this chapter; c. A new major employer that does not perform baseline data collection consistent with the requirements specified by the city within ninety days of identification as a major employer; 3. Failure to implement an approved CTR program, unless the program elements that are carried out can be shown through quantifiable evidence to meet or exceed the goals and targets as specified in this chapter; 4. Submission of false or fraudulent data in response to data collection requirements; Exhibit A, Commute Trip Reduction Ordinance Page 13 5. Failure to make a good faith effort, as defined in RCW 70.94.534(2); or 6. Failure to revise a CTR program as defined in RCW 70.94.534(4). D. Penalties. 1. No major employer with an approved CTR program which has made a good faith effort may be held liable for failure to reach the applicable goals and targets; 2. Each day of failure to implement the program shall constitute a separate violation, subject to penalties as described in Chapter 7.80 RCW. The maximum penalty shall be equal to the state of Washington Class I civil infraction of two hundred fifty dollars per day per violation, as described in RCW 7.80.120(1) (a), or whichever is greater. 3. A major employer shall not be liable for civil penalties if failure to implement an element of a CTR program was the result of an inability to reach agreement with a certified collective bargaining agent under applicable laws where the issue was raised by the employer and pursued in good faith. Unionized employers shall be presumed to act in good faith compliance if they: a. Propose to a recognized union any provision of the employer’s CTR program that is subject to bargaining as defined by the National Labor Relations Act; and b. Advise the union of the existence of the statute and the mandates of the CTR program approved by city and advise the union that the proposal being made is necessary for compliance with state law (RCW 70.94.531). 10.80.130 Exemptions and Target Modifications. A. Worksite Exemptions. A major employer may request the city to grant an exemption from all CTR program requirements or penalties for a particular worksite. The employer must demonstrate that it would experience undue hardship in complying with the requirements of this chapter as a result of the characteristics of its business, its work force, or its locations. An exemption may be granted if and only if the major employer demonstrates that it faces extraordinary circumstances, such as bankruptcy, and is unable to implement any measures of the approved CTR plan. Exemptions may be granted by the city at any time based on written notice provided by the major employer. The notice should clearly explain the conditions for which the major employer is seeking an exemption from the requirements of the CTR program. Exhibit A, Commute Trip Reduction Ordinance Page 14 The city shall review annually all employers receiving exemptions, and shall determine whether the exemption will be in effect during the following program year. B. Employee Exemptions. Specific employees or groups of employees who are required to drive alone to work as a condition of employment may be exempted from a worksite’s CTR program. Exemptions may also be granted for employees who work variable shifts throughout the year and who do not rotate as a group to identical shifts. The city will use the criteria identified in the CTR board guidelines* to assess the validity of employee exemption requests. The city shall review annually all employee exemption requests, and shall determine whether the exemption will be in effect during the following program year. *CTR Guidelines can be found at www.wsdot.wa.gov/transit/CTR/law.htm C. Modification of CTR Program Targets. A major employer may request that the city modify its CTR program targets. Such requests shall be filed in writing prior to the date the worksite is required to submit its program description or quarterly report. The target modification request must clearly explain why the worksite is unable to achieve the applicable target. The worksite must also demonstrate that it has implemented all of the elements contained in its approved CTR program. The city will review and grant or deny requests for target modifications in accordance with procedures and criteria identified in the CTR board guidelines. An employer may not request a modification of the applicable targets until one year after the city approval of its initial program description or report. 10.80.140 Appeals. Any major employer may appeal the administrative decisions regarding exemptions, modification of targets, modification of CTR program elements, and determinations concerning failure to implement a CTR program. The appeal must be filed with the city clerk not later than the tenth day following the date of the administrative decision, accompanied by the appropriate appeal fee. The appeal must be in writing and state in a clear and concise manner the specific exceptions and objections to the administrative decision. Appeals shall be heard by a hearing examiner appointed by the city. In reviewing the appeal, the hearing examiner shall determine whether the administrative decision is consistent with the provisions of this chapter, including the CTR plan. The hearing examiner shall have authority to affirm, modify, reverse or remand the administrative decision or to grant other appropriate relief. The decision on the appeal shall constitute a final decision appealable to the city council. ORDINANCE NO. 2016-XXX 1 ORDINANCE NO. 2016-XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON AMENDING CHAPTER 10.80 OF THE ARLINGTON MUNICIPAL CODE PERTAINING TO TRANSPORTATION DEMAND MANAGEMENT WHEREAS, the City of Arlington has the authority to regulate and encourage the reduction of single trip occupancy vehicles in the City of Arlington; and WHEREAS, simultaneously with the adoption of this ordinance, the City is approving a draft Commute Trip Reduction (CTR) Plan prepared with the assistance of Community Transit; and WHEREAS, the City Council deems it appropriate to amend its municipal code to make it consistent with the adopted plan; NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as follows: Section 1. Arlington Municipal Code (AMC) Chapter 10.80 shall be amended in its entirety to read as set forth in Exhibit “A” hereto. Section 2. Severability. If any provision, section, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section 3. Effective Date. The Ordinance shall take effect and be in full force five (5) days after the date of publication. PASSED BY the City Council and APPROVED by the Mayor this ______ day of December, 2016. CITY OF ARLINGTON ___________________________________ Barbara Tolbert, Mayor ORDINANCE NO. 2016-XXX 2 Attest: ______________________________ Kristin Banfield, City Clerk Approved as to form: ______________________________ Steven J. Peiffle City Attorney ORDINANCE NO. 2016-XXX 3 TITLE 10.80 TRANSPORTATION DEMAND MANAGEMENT Sections: 10.80.000 Purpose. 10.80.010 Definitions. 10.80.020 Arlington CTR plan. 10.80.030 Responsible city official. 10.80.040 Applicability. 10.80.050 Notification of applicability. 10.80.060 Applicability to new major employers. 10.80.070 Change in status as a major employer. 10.80.080 Employer Requirements. 10.80.090 Recordkeeping. 10.80.100 Schedule and process for CTR reports. 10.80.120 Enforcement. 10.80.130 Exemptions or goal modifications. 10.80.140 Appeals. 10.80.000 Purpose. The purpose of this chapter is to provide a method for compliance with the Washington State Commute Trip Reduction Law of 1991 (RCW 70.94.521 through 70.94.551), as amended. The Commute Trip Reduction Law was passed to reduce traffic congestion, air pollution, and dependency on fossil fuels through employer-based programs encouraging alternative commute methods to the single-occupancy vehicle. 10.80.010 Definitions. For the purpose of this chapter, the following definitions shall apply in the interpretation and enforcement of this chapter: “A Major Worksite” means a building or group of buildings that are on physically contiguous parcels of land or on parcels of land separated solely by private or public roadways or rights- of-way, and at which there are one hundred or more full-time employees, who begin their regular workday between 6:00 a.m. and 9:00 a.m. on weekdays, for at least twelve continuous months. “Affected employee” means a full-time employee who begins his or her regular work day at a major employer worksite between 6 a.m. and 9 a.m. (inclusive) on two or more weekdays for at least twelve continuous months, who is not an independent contractor, and who is scheduled to be employed on a continuous basis for fifty-two weeks for an average of at least thirty-five hours per week. “A Major Employer” means a private or public employer, including state agencies, that employs one hundred or more full-time employees at a major worksite who are scheduled to begin their regular work day between 6 a.m. and 9 a.m. (inclusive) on two or ORDINANCE NO. 2016-XXX 4 more weekdays for at least twelve continuous months. Construction worksites, when the expected duration of the construction is less than two years, are excluded from this definition. (Also see definition of employer.) “Affected urban growth area” means (A) An urban growth area, designated pursuant to RCW 36.70A.110, whose boundaries contain a state highway segment exceeding the one hundred person per hours of delay threshold calculated by the WA state department of transportation, and any contiguous urban growth areas; and (B) An urban growth area, designated pursuant to RCW 36.70A.110, containing a jurisdiction with a population over seventy thousand that adopted a commute trip reduction ordinance before the year 2000, and any contiguous urban growth areas; or (C) An urban growth area identified by the WA department of transportation as listed in WAC 468-63-020(2)(b). “Alternative mode” means any means of commute transportation other than that in which the single-occupant motor vehicle is the dominant mode, including telecommuting and compressed work weeks if they result in reducing commute trips. “Alternative work schedules” means work schedules that allow employees to work their required hours outside of the traditional Monday to Friday, eight a.m. to five p.m. schedule. such as compressed work weeks that eliminate work trips for affected employees. “Base year” means the twelve month period, that commences when the City of Arlington determines an employer is required to comply with the CTR law, on which goals for vehicle miles traveled (VMT) per employee and proportion of single-occupant vehicle (drive-alone) trips shall be based. “Base year survey” or “Baseline measurement” means the survey, during the base year, of employees at a major employer worksite to determine the dive-alone rate and vehicle miles traveled per employee at the worksite. The jurisdiction uses this measurement to develop commute trip reduction goals for the major employer. The baseline measurements must be implemented in a manner that meets the requirements specified by the city. “Carpool” means a motor vehicle occupied by at least two persons traveling together for their commute trip that result in the reduction of a minimum of one motor vehicle commute trip. “City” means the City of Arlington. “Commute trip” mean trips made from a worker’s home to a worksite during the peak period of 6:00 a.m. to 9:00 a.m. (inclusive) on weekdays. “Commute Trip Reduction (CTR) Plan” means the city’s plan and ordinance to regulate and administer the CTR programs of major employers within its jurisdiction. “CTR commuter” means a resident or employee in an affected urban growth area who is participating in the city’s commute trip reduction program, including any growth and ORDINANCE NO. 2016-XXX 5 transportation and efficiency center programs, implemented to meet Arlington’s established targets. “CTR program” means an employer’s strategies to reduce affected employees’ drive-alone use and VMT per employee. “CTR law” means the Commute Trip Reduction law passed by the Washington State legislature in 1991 (Chapter 202, Laws of 1991) and codified in RCW 70.94.521 through 70.94.551, and amended in 1997 and 2006 requiring counties of over one hundred fifty thousand residents, with one or more major employers, to implement a CTR ordinance and plan. All cities in such counties with one or more major employers are also required to adopt CTR ordinances and plans. “Commute trip vehicle miles traveled per employee (VMT)” means the sum of the individual commute trip lengths in miles over a set period divided by the number of full-time employees. “Commuter matching service” means a system that assists in matching commuters for the purpose of commuting together. “Compressed work week” means an alternative work schedule, in accordance with employer policy, that regularly allows a full-time employee to eliminate at least one work day every two weeks buy working longer hours during the remaining days, resulting in fewer commute trips by the employee. This definition is primarily intended to include weekly and bi-weekly arrangements, the most typical being four ten-hour days or eighty hours in nine days, but may also include other arrangements. “Custom bus pool” means a commuter bus service arranged specifically to transport employees to work. “Dominant mode” means the mode of travel used for the greatest distance of a commute trip. “Drive-alone” means single-occupant vehicle. “Employer” means a sole proprietorship, partnership, corporation, unincorporated association, cooperative, joint venture, agency, department, district or other individual or entity, whether public, nonprofit, or private, that employs workers. “Employee Transportation Coordinator (ETC)” means a person who is designated as responsible for the development, implementation, and monitoring of an employer’s CTR program. “Exemption” means a waiver from any or all CTR program requirements granted to an employer by the city based on unique conditions that apply to the employer or employment site. ORDINANCE NO. 2016-XXX 6 “Flex-time” is an employer policy allowing individual employees some flexibility in choosing the time, but not the number, of their working hours to facilitate the use of alternative modes. “Full-time employee” means a person other than an independent contractor, scheduled to be employed on a continuous basis for fifty-two weeks for an average of at least thirty-five hours a week. “Goal” means a purpose toward which efforts are directed. “Good faith effort” means that an major employer has met the minimum requirements identified in this chapter and is working in collaboration with the city and Snohomish County to continue its existing program or is developing and implementing program modifications likely to result in improvements to its CTR program over an agreed-upon length of time. “Growth and transportation efficiency center (GTEC)” means a defined, compact, mixed-use urban center that contains jobs or housing and supports multiple modes of transportation. For the purpose of funding, a GTEC must meet minimum criteria established by the CTR Board under RCW 70.04.537, and must be certified by a regional transportation planning organization as established in RCW 47.80.020. “Implementation” means active pursuit by an employer of the CTR goals of RCW 70.94.521- 551 and this chapter as evidenced by appointment of a transportation coordinator, distribution of information to employees regarding alternatives to drivealone commuting, and commencement of other measures according to its approved CTR program and schedule. “Jurisdiction’s Base year measurement” means the proportion of single-occupant vehicle commute trips by CTR commuters and commute trip vehicle miles traveled per CTR commuter on which commute trip reduction targets for the City shall be based. The City’s base year measurement shall be determined based on employee surveys administered in the 2006-2007 survey cycle. If complete employee survey data from the 2006-2007 survey cycle is not available, then the base year measurement shall be calculated from the most recent and available set of complete employee survey data. “Mode” means the means of transportation used by employees, such as single-occupant motor vehicle, rideshare vehicle (carpool, vanpool), transit, ferry, bicycle, walking, compressed work schedule and telecommuting. “Notice” means written communication delivered via the United States Postal Service with receipt deemed accepted three days following the day on which the notice was deposited with the postal service unless the third day falls on a weekend or legal holiday, in which case the notice is deemed, accepted the day after the weekend or legal holiday. “Peak period trip” means any employee trip that delivers the employee to begin his or her regular work day between 6 a.m. and 9 a.m. Monday through Friday, except legal holidays. ORDINANCE NO. 2016-XXX 7 “Person hours of delay” means the daily person hours of delay per mile the peak period of 6:00 a.m. to 9:00 a.m., as calculated using the best available methodology by the WA State department of transportation. “Proportion of single-occupant vehicle trips” or “drive-alone rate” means the number of commute trips made by single-occupant automobiles divided by the number of full-time employees. “Single-occupant vehicle (drive-alone)” means a motor vehicle occupied by one employee for commute purposes, including a motorcycle. If there are other passengers occupying the motor vehicle, but the ages of these passengers are sixteen or under, the motor vehicle is still considered a “single-occupant vehicle” for measurement purposes. “Target” means a quantifiable or measurable value that is expressed as a desired level of performance, against which actual achievement can be compared in order to assess progress. “Telecommuting” means the use of telephones, computers, or other similar technology to permit an employee to work from home, eliminating a commute trip, or to work from a work place closer to home, reducing the distance traveled in a commute trip by at least half. “Transit” means a multiple-occupant vehicle operated on a for-hire, shared-ride basis, including bus, ferry, rail, shared-ride taxi, shuttle bus, or vanpool. A transit trip counts as zero vehicle trips. “Transportation demand management (TDM)” means a broad range of strategies that are primarily intended to reduce and reshape demand on the transportation system. “Transportation management organization (TMO)” means a group of employers or an association representing a group of employers in a defined geographic area. A TMO may represent employers within specific city limits, or may have a sphere of influence that extends beyond city limits. “Vanpool” means a vehicle occupied by from seven to fifteen people traveling together for their commute trip that results in the reduction of a minimum of one motor vehicle trip. A vanpool trip counts as zero vehicle trips. “Voluntary employer worksite” means the physical location occupied by an employer who is voluntarily implementing a CTR program. “Week” means a seven-day calendar period, starting on Monday and continuing through Sunday. “Writing,” “written” or “in writing” means original signed and dated documents. Facsimile (fax) transmissions are a temporary notice of action that must be followed by the original signed and dated document via mail or delivery. ORDINANCE NO. 2016-XXX 8 10.80.020 Arlington CTR plan. The most recently adopted Arlington CTR plan is wholly incorporated herein by reference. A true copy of the CTR plan shall be maintained in the office of the city clerk for inspection by the public. 10.80.030 Responsible city official. The city administrator, or his or her designee, shall be responsible for implementing this chapter, the CTR plan, and the city CTR program. The city administrator or his or her designee shall also have all authority necessary to carry out such responsibilities, including but not limited to, the promulgation of necessary rules or regulations and all necessary administrative decisions required to implement the CTR plan. 10.80.040. Applicability. The provisions of this chapter shall apply to any major employer at any single worksite within the corporate limits of the city. 10.80.050. Notification of applicability. (a) In addition to the city’s established public notification of adoption of an ordinance, a notice of availability of summary of the ordinance codified in this chapter, a notice of the requirements and criteria for major employers to comply with said ordinance, and subsequent revisions shall be published at least once in the city’s official newspaper not more than thirty days after passage of this ordinance or revisions. (b) Major employers located within the city are to receive written notification that they are subject to the ordinance codified in this chapter. Such notice shall be addressed to the company’s chief executive officer, senior official, or CTR manager at the worksite. Such notification shall be at least one hundred eighty days prior to the due date for submittal of their CTR program. (c) Major employers that, for whatever reason, do not receive notice within thirty days of passage of the ordinance codified in this chapter and are either notified or identify themselves to the city within one hundred eighty days of the passage of said ordinance will be granted an extension to assure up to one hundred eighty days within which to develop and submit a CTR program. (d) Major employers that have not been identified or do not identify themselves within one hundred eighty days of the passage of said ordinance and do not submit a CTR program within one hundred eighty days from the passage of said ordinance are in violation of this section. 10.80.060 Applicability to new major employers. Employers that meet the definition of “major employer” in this chapter must identify themselves to the city within one hundred eighty days of either moving into the boundaries of the city or growing in employment at a worksite to one hundred or more affected employees. Such employers shall be given one hundred eighty days to develop and submit a CTR program. Employers that do not identify themselves within one hundred eighty days are in violation of this chapter. New major employers shall have two years to meet the first CTR goal of fifteen percent reduction in proportion of single-occupant vehicle trips or vehicle miles traveled per person; four years to meet the second goal of twenty percent reduction; six years to meet the third goal of twenty-five percent reduction; and twelve years to meet the fourth goal of a thirty-five percent reduction, from the time they begin their program. 10.80.070 Change in status as an major employer. Any of the following changes in an employer’s status will change the employer’s CTR program requirements: ORDINANCE NO. 2016-XXX 9 (1) If an employer initially designated as a major employer no longer employs one hundred or more affected employees and expects not to employ one hundred or more affected employees for the next twelve months, that employer is no longer a major employer. It is the responsibility of the employer to notify the city that it is no longer a major employer. (2) If the same employer returns to the level of one hundred or more affected employees within the same twelve months, that employer will be considered a major employer for the entire twelve months, and will be subject to the same program requirements as other major employers. (3) If the same employer returns to the level of one hundred or more affected employees twelve or more months after its change in status to an unaffected” employer, that employer shall be treated as a new major employer, and will be subject to the same program requirements as other new major employers. 10.80.080 Employer requirements. A major employer is required to make a good faith effort, as defined in RCW 70.94.534(2) and this chapter, to develop and implement a CTR program that will encourage its employees to reduce VTM per employee and drive-alone commute trips. The employer shall submit a description of its program to the city and provide an annual progress report to the city on employee commuting and progress toward meeting the drive- alone goals. The CTR program must include the mandatory elements as described below. (a) CTR Program Description Requirements. The CTR program description presents the strategies to the undertaken by an employer to achieve the commute trip reduction goals for each goal year. Employers are encouraged to consider innovative strategies and combine program elements in a manner that will best suit their location, site characteristics, business type, and employees’ commuting needs. Employers are further encouraged to cooperate with each other and to form or use transportation management organizations in developing and implementing CTR programs. At a minimum, the employer’s description must include: (1) general description of the employment site location, transportations characteristics, and surrounding services, including unique conditions experienced by the employer or its employees; (2) number of employees affected by the CTR program; (3) documentation of compliance with the mandatory CTR program elements (as described in subsection (b) of this section); (4) description of the additional elements included in the CTR program (as described in subsection (b) of this section) and (5) schedules of implementation, assignment of responsibilities, and commitment to provide appropriate resources. (b) Mandatory Program Elements. Each employer’s CTR program shall include the following mandatory elements: (1) Transportation Coordinator. The employer shall designate a transportation coordinator to administer the CTR program. The coordinator’s and/or designee’s name, location and telephone number must be displayed prominently at each affected worksite. The coordinator shall oversee all elements of the employer’s CTR program and act as liaison between the employer and the city. The objective is to have an effective transportation coordinator presence at each worksite; a major employer with multiple sites may have one transportation coordinator for all sites. (2) Information Distribution. Information about alternatives to drivealone commuting shall be provided to employees at least once a year. Each employer’s program description and annual report must report the information to be distributed and the method of distribution. ORDINANCE NO. 2016-XXX 10 (3) Annual Progress Report. The CTR program must include an annual review of employee commuting and of progress and good faith efforts towards meeting the drive-alone reduction goals. Major employers shall file an annual progress report with the city in accordance with the format established by this chapter and consistent with the CTR task force guidelines. The report shall describe each of the CTR measures that were in effect for the previous year, the results of any commuter surveys undertaken during the year, and the number of employees participating in the CTR programs. Within the report the employer should evaluate the effectiveness of the CTR program and, if necessary, propose modifications to achieve the CTR goals. Survey information or approved alternative information must be provided in the reports submitted in the second, fourth, sixth, eighth, tenth, and twelfth years after implementation begins. The employer should contact the city for the format of the report. (4) Additional Program Elements. In addition to the specific program elements described above, the employer’s CTR program shall include additional elements needed to meet CTR goals. Elements may include, but are not limited to, one or more of the following: (A) Provision of the preferential parking or reduced parking charges, or both, for high-occupancy vehicles; (B) Instituting or increasing parking charges for drive-alones; (C) Provision of commuter ride matching service to facilitate employee ride- sharing for commute trips; (D) Provision of subsidies for transit fares; (E) Provision of vans for vanpools; (F) Provision of subsidies for carpools or vanpools; (G) Permitting the use of the employers’ vehicles for carpooling or vanpooling; (H) Permitting the use of the employer’ vehicles for carpooling or vanpooling; (I) Cooperation with transportation providers to provide additional regular or express service to the worksite; (J) Construction of special loading and unloading facilities for transit, carpool, and vanpool users; (K) Provision of bicycle parking facilities, lockers, changing areas, and showers for employees who bicycle or walk to work; (L) Provision of a program of parking incentives such as a rebate for employees who do not use the parking facilities; (M) Establishment of a program to permit employees to work part-time of full- time at home or at an alternative worksite closer to their homes; (N) Establishment of a program of alternative work schedules, such as a compressed work week which reduce commuting; and (O) Implementation of other measures designed to facilitate the use of high- occupancy vehicles, such as on-site day care facilities and emergency taxi services. 10.80.090 Recordkeeping. Major employers shall include a list of the records they will keep as part of the CTR program they submit to the city for approval. Employers will maintain all records listed in their CTR program for a minimum of twenty-four months. The city and the employer shall agree on the recordkeeping requirements as part of the accepted CTR program. ORDINANCE NO. 2016-XXX 11 10.80.100 Schedule and process for CTR reports. (a) CTR Program. Not more than one hundred eighty days after the adoption of the ordinance codified in this chapter, or within six months after an employer qualifies under the provisions of this chapter, the employer shall develop a CTR program and shall submit to the city a description of that program for review. (b) Document Review. The city shall provide the employer with written notification if a CTR program is deemed unacceptable. The notification must give cause for any rejection. If the employer receives no written notification of extension of the review period for the CTR program or comment on the CTR program or annual report within ninety days of submission, the employer’s program or annual report is deemed accepted. The city may extend the review period up to ninety days. The implementation date for the employer’s CTR program will be extended an equivalent number of days. (c) CTR Annual Progress Reports. Upon review of an employer’s initial CTR program, the city shall establish the employer’s annual reporting date, which shall not be less than twelve months from the day the program is submitted. Each year on the employer’s reporting date, the employer shall submit to the city its annual CTR report. (d) Modification of CTR Program Elements. Any major employer may submit a request to the city for the modification of CTR program elements, other than the mandatory elements specified in this chapter, including recordkeeping requirements. Such requests may be granted if one of the following conditions exist: (1) The employer can demonstrate it would be unable to comply with the CTR program elements for reasons beyond the control of the employer; or (2) The employer can demonstrate that compliance with the program elements would constitute an undue hardship. This may include evidence from employee surveys administered at the worksite: first, in the base year, showing that the employer’s own base year values of VMT per employee and drive-alone rates were higher than the CTR zone average; and/or secondly, in the goal measurement year(s), showing that the employer has achieved reductions from its own base values that are comparable to the reduction goals established for the employer’s CTR zone. (e) Extensions. An employer may request additional time to submit a CTR program or CTR annual progress report, or to implement or modify a program. Such requests shall be via written notice at least thirty days before the due date for which the extension is being requested. Extensions not to exceed ninety days shall be considered for reasonable causes. The city shall grant or deny the employer’s extension request in writing within ten working days of its receipt of the extension request. If there is no response issued to the employer, and extension is automatically granted for thirty days. Extensions shall not exempt an employer from any responsibility in meeting program goals. Extensions granted due to delays or difficulties with any program element(s) shall not be cause for discontinuing or failing to implement other program elements. An employer’s annual reporting date shall not be adjusted permanently as a result of these extensions. An employer’s annual reporting date may be extended at the discretion of the city administrator or his or her designee. (f) Implementation of Employer’s CTR Program. Unless extensions are granted, the employer shall implement its approved CTR program not more than one hundred eight days after the program was first submitted to the city. Implementation of the approved program ORDINANCE NO. 2016-XXX 12 modifications will begin within thirty days of the final decision or one hundred eighty days from submission of the CTR program or CTR annual report, whichever is greater. 10.80.120 Enforcement. (a) Compliance. For purposes of this section, compliance means fully implementing in good faith all provisions in an accepted CTR program. (b) Program Modification Criteria. The following criteria for achieving goals for VMT per employee and proportion of drive-alone trips shall be applied in determining requirements for employer CTR program modifications: (1) If an employer makes a good faith effort, as defined in RCW 70.94.534(2) and this chapter, and meets either or both goals, the employer has satisfied the objectives of the CTR plan and will not be required to modify its CTR program; (2) If an employer makes a good faith effort, as defined in RCW 70.94.534(2) and this chapter, but has not met or is not likely to meet the applicable drive-alone or VMT goal, the city shall work collaboratively with the employer to make modifications to its CTR program. After agreeing on modifications, the employer shall submit a revised CTR program description to the city for approval within thirty days of reaching agreement. (3) If an employer fails to make a good faith effort as defined in RCW 70.94.534(2) and this chapter, and fails to meet the applicable drive-alone or VMT reduction goal, the city shall work collaboratively with the employer to identify modifications to the CTR program and shall direct the employer to revise its program within thirty days to incorporate the modifications. In response to the recommended modifications, the employer shall submit a revised CTR program description, including the requested modifications or equivalent measures, writhing thirty days of receiving written notice to revise its program. The city shall review the revisions and notify the employer of acceptance or rejection of the revised program. If a revised program is not accepted, the city will send written notice to that effect to the employer within thirty days and, if necessary, require the employer to attend a conference with program review staff for the purpose of reaching a consensus on the required program. A final decision on the required program will be issued in writing by the city within ten working days of the conference. (c) Violations. The following constitute violations if the deadlines established in this chapter are not met: (1) Failure to perform a baseline measurement within ninety days of written notification from the city that an employer qualifies as a major employer. (1) Failure to develop and/or submit on time a complete CTR program (2) Failure to implement an approved CTR program, unless the program elements that are carried out can be shown through quantifiable evidence to meet or exceed VMT and drive-alone goals as specified in this chapter; (3) Failure to make a good faith effort, as defined in RCW 70.94.534 and this chapter; (4) Failure to revise a CTR program as defined in RCW 70.94.434(4) and this chapter. (5) Submission of false or fraudulent data in response to survey requirements; (d) Penalties. ORDINANCE NO. 2016-XXX 13 (1) No major employer with an approved CTR program which has made a good faith effort may be held liable for failure to reach the applicable drive-alone or VMT goal; (2) Each day of failure to implement the program shall constitute a separate violation, subject to penalties as described in RCW Chapter 7.80. (3) A major employer shall not be liable for civil penalties if failure to implement an element of CTR program was the result of inability to reach agreement with a certified collective bargaining agent under applicable laws where the issue was raised by the employer and pursued in good faith. Unionized employers shall be presumed to act in good faith compliance if they: (A) Propose to a recognized union any provision of the employer’s CTR program that is subject to bargaining as defined by the National Labor Relations Act; and (B) Advise the union of the existence of the statute and the mandates of the CTR program approved by the city and advise the union that the proposal being made is necessary for compliance with state law (RCW 70.94.534). 10.80.130 Exemptions or goal modifications. (a) Exemptions. A major employer may request the city to grant an exemption from all CTR program requirements or penalties for a particular worksite. The employer must demonstrate that it would experience undue hardship in complying with the requirements of the ordinance as a result of the characteristics of its business, its work force, or its location(s). An exemption may be granted if and only if the major employer demonstrates that it faces extraordinary circumstance, such as bankruptcy, and is unable to implement any measures that would reduce the proportion of drive-alone trips and VMT per employee. Exemptions may be granted by the city during the annual program review process. The city shall review annually all employers receiving exemptions and shall determine whether the exemption will be in effect during the following program year. (b) Modification of CTR Program Goals. Prior to implementation, a major employer may request from the city a modification of program goals. Grounds for granting modification of program goals. Grounds for granting modification and the associated modification will be determined on a case by case basis and shall include the following: (c) Modification of CTR Program Goals. Prior to implementation, a major employer may request from the city a modification of program goals. Grounds for granting modification and the associated modification will be determined on a case by case basis and shall include the following: (1) A major employer can demonstrate it requires significant numbers of its employees to use the vehicles they drive to work during the work day for work purposes. The employer shall provide documentation indicating how many employees meet this condition and must demonstrate that no reasonable alternative commute mode exists for these employees and that the vehicles cannot reasonably be used for carpools or vanpools. Under this reasonably be used for carpools or vanpools. Under this condition, the applicable goals will not be changed by those employees who need daily access to the vehicles they drive to work will not be included in the calculations of proportion of drive- alone trips and VMT per employee used to determine the employer’s progress toward program goals. ORDINANCE NO. 2016-XXX 14 (2) A major employer demonstrates that its worksite is contiguous with a CTR zoned boundary and that the worksite conditions affecting alternative commute options are similar to those for employers in the adjoining CTR zone. Under this condition, the employer’s worksite may be made subject to the same goals for VMT per employee and proportion of drive-alone trips as employers in the adjoining CTR zone. The employer may only request a modification based on these conditions prior to the CTR program implementation date. (3) Modifications may also be requested due to unanticipated conditions: (A) An major employer demonstrates that opportunities for alternative commute modes do not exist due to factors related o the worksite, its work force or characteristics of the business that are beyond the employer’s control. (B) Major employers whose worksite changes that contribute substantially to traffic congestion in a CTR zone may request a program modification to seek alternative program goals. (C) Any other condition that can be demonstrated by the major employer to warrant a modification. 10.80.140 Appeals. Any major employer may appeal administrative decisions regarding exemptions, modification of goals, modification of CTR program elements, and determinations regarding violations. The appeal must be filed with the city clerk not later than ten days following the date of the administrative decision. The appeal must be in writing and state in a clear and concise manner the specific exceptions and objections to the administrative decision. At the time of filing the appeal, a fee in the amount of one hundred dollars must be paid to the city. Appeals shall be heard by a hearing examiner appointed by the city. Substantial weight shall be given to the administrative decision and the burden of establishing error shall be upon the appealing party. In reviewing the appeal, the hearing examiner shall determine whether the administrative decision is consistent with the provisions of this chapter, including the city CTR plan. The hearing examiner shall have authority to affirm, modify, reverse or remand the administrative decision or to grant other appropriate relief. The decision of the hearing examiner shall constitute a final decision appealable to the city council. City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: November 28, 2016 SUBJECT: 67th Ave Pavement Preservation WSDOT Project Prospectus ATTACHMENTS: Project Prospectus DEPARTMENT OF ORIGIN Public Works; Jim Kelly EXPENDITURES REQUESTED: $247,148 (City portion of project) BUDGET CATEGORY: TBD Funds LEGAL REVIEW: DESCRIPTION: WSDOT Local Agency Agreement allowing WSDOT Local Programs to serve as the Certifying Agency (CA) to oversee work performed and expenditures on a project receiving a federal trans ortation rant. Pro ect Pros ectus rovides overview of ro ect to WSDOT. HISTORY: The City of Arlington has been awarded $184,838 in Federal Grant Funding for construction of the 67th Ave Pavement Preservation Project. Since these are Federal Funds, the City is required to have a Certified Agency (CA) oversee the performance of the project and expenditure of funds – WSDOT Local Programs office will act as the City’s CA. The City needs to sign the attached Local Agency Federal Aid Project Prospectus and the Local Agency Agreement to enter into contract with WSDOT to act as our CA. ALTERNATIVES Do not sign the WSDOT document Remand to staff for additional research RECOMMENDED MOTION: Workshop; discussion onl . At the December 5th Council Meetin , the followin motion is recommended by staff, “I move to accept the provisions of the Project Prospectus and authorize the mayor to sign the Project Prospectus, pending final review by the City Attorney.” Local Agency Federal Aid Project Prospectus Local Local Forces State Railroad 20.205 Other Agency Federal Program Title Project Title Project Termini From - To Nearest City Name Begin Mile Post End Mile Post Length of Project Award Type Begin Mile Point City Number County Number County Name WSDOT Region Congressional District(s)Legislative District(s)Urban Area Number Phase Total Estimated Cost Local Agency Funding (Nearest Hundred Dollar) Federal Funds Phase Start Date Month Year P.E. R/W Const. Total (Nearest Hundred Dollar)(Nearest Hundred Dollar) Page 1 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes Project Prospectus Approval By Title Date Approving Authority Local Agency Contact Person Title Mailing Address Phone City Zip Code WA State Federal Aid Project Number Prefix Route ( ) Local Agency Project Number Date Federal Employer Tax ID Number WSDOT Use Only( ) NStart Latitude End Latitude N W W Start Longitude End Longitude Description of Proposed Work Description of Proposed Work (Attach additional sheet(s) if necessary) DUNS Number Project Zip Code (+ 4) u Previous Editions Obsolete uDOTForm 140-101 Revised 04/2015 CA Agency Yes No Route ID End Mile Point Environmental Classification Principal Arterial Minor Arterial Collector Major Collector Minor Collector Local Access Principal Arterial Minor Arterial Collector Major Collector Minor Collector Local Access Flat Roll Mountain Flat Roll Mountain DateAgencyProject Title Geometric Design Data Description Through Route Crossroad Federal Functional Classification Terrain Posted Speed Design Speed Existing ADT Design Year ADT Design Year Design Hourly Volume (DHV) Page 2 Performance of Work Preliminary Engineering Will Be Performed By Construction Will Be Performed By Others Contract Agency Agency % % % % Environmental Considerations Urban Urban Rural Rural Class I - Environmental Impact Statement (EIS) Class II - Categorically Excluded (CE) Class III - Environmental Assessment (EA) Projects Requiring Documentation (Documented CE) Project Involves NEPA/SEPA Section 404 Interagency Agreement Project Involves NEPA/SEPA Section 404 Interagency Agreement New Construction Type of Proposed Work Roadway Width Number of Lanes 3-R Project Type (Check all that Apply) 2-RReconstruction Railroad Bridge Path / Trail Pedestrian / Facilities Parking Other NHS NHS DOT Form 140-101 Revised 04/2015 u Previous Editions Obsolete u Right of Way Yes No DateAgencyProject Title Page 3 Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project Remarks FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? This project has been reviewed by the legislative body of the administration agency or agencies, or it’s designee, and is not inconsistent with the agency’s comprehensive plan for community development. Agency Date By Mayor/Chairperson No Right of Way Needed Right of Way Needed Relocation Required* All construction required by the contract can be accomplished within the existing right of way. No Relocation DOT Form 140-101 EF Revised 04/2015 u Previous Editions Obsolete u No utility work required No railroad work required Utilities Railroad All utility work will be completed prior to the start of the construction contract All utility work will be completed in coordination with the construction contract All railroad work will be completed prior to the start of the construction contract All railroad work will be completed in coordination with the construction contract City of Arlington Council Agenda Bill Item: WS #4 Attachment D COUNCIL MEETING DATE: November 28, 2016 SUBJECT: Lodging Tax Distributions for 2017 ATTACHMENTS: 2017 Lodging Tax Grant Application Worksheet DEPARTMENT OF ORIGIN Finance; Kristin Garcia - Finance Director 360-403-3431 EXPENDITURES REQUESTED: $146,158 BUDGET CATEGORY: Lodging Tax Fund LEGAL REVIEW: DESCRIPTION: 17 applications were received with a total amount requested of $185,335. The amount budgeted for distribution is $160,000. The lodging tax advisory committee (LTAC) met on October 12 and November 17 to review and discuss the applications. The applications were individually scored using the rating criteria included in the application. The rating criteria consisted of; projects supporting city tourism goals, length of impact, attracting visitors from more than 50 miles away, a match of at least 33% of total project costs, consideration of partnerships, sustainable future funding and overnight lodging stays. The committee acknowledges the applications were all for good causes and saw value in each application, however, the committee had a difficult task in making sure the distributions followed state law, met the criteria as outlined in the application document and were within the total amount budgeted. Based on the rating criteria, the committee recommends a funding distribution totaling $146,158. The funding distributions were broken down as follows; 1) The wounded warrior project was determined to be ineligible to receive funding as the project sponsor was an individual. State law requires distributions to be made to convention and visitor bureaus, destination marketing organizations, non-profits including lodging associations or chambers of commerce and/or municipalities. 2) Applications with a score of less than 20 were not awarded funding. 3) The City can award a maximum of 66% of total project costs. For those that requested more than the 66% and were determined eligible to receive funding, those amounts were reduced to reflect the 66% (see the Chamber coupon book publication and cascade loop membership projects). 4) The applications for the Arlington Arts Council and DABA were reduced to 50% of the amount requested. The requested amount was reduced because the committee could not determine the individual impact of each event as data was combined, not individualized. The combined data presented challenges on how to score these applications. Additional information was requested from each organization, one did not provide a response and the other response provided no additional detail. 5) The City’s summer outdoor recreation series did not receive the full amount requested because the 33% match was not met. The requested amount was reduced by the difference between what the match should have been and what the match actually is. 6) All other applications were fully funded. RCW 67.28.1816 requires a local lodging tax committee to review applications and submit a recommendation to Council for how lodging taxes are to be distributed. Council’s role is to accept or reject the lodging tax committee’s recommendation for distribution. The Council may accept all, some or none of the applicants on the committee’s recommended list. If the council proposes a change in amount from the committee’s recommendation, the council shall submit their proposal to the LTAC for review and comment. The submission must occur 45 days before final action on the proposed distribution. The LTAC shall submit comments back to the council prior to final action by the council. HISTORY: The City has been collecting lodging tax since 2005. Lodging tax revenues are to be used for tourism promotion. ALTERNATIVES 1. Reject the committee’s recommendations 2. Take no action 3. Remit back to the committee for further review RECOMMENDED MOTION: Workshop; discussion only. At the December 5, 2016 meeting, the proposed motion will read; “I move to approve the funding of the selected applications totaling $146,158 as recommended by the Lodging Tax Advisory Committee.” City of Arlington Council Agenda Bill Item: WS #5 Attachment E COUNCIL MEETING DATE: November 28, 2016 SUBJECT: October 2016 Financial Report ATTACHMENTS: Financial Reports – Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements DEPARTMENT OF ORIGIN Finance; Sheri Amundson – Assistant Finance Director 360-403-3426 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Attached is the October 2016 financial report. HISTORY: ALTERNATIVES RECOMMENDED MOTION: Workshop; discussion only. 1 2016 October Financial Report – Kristin Garcia, Finance Director GENERAL FUND The ending fund balance as of October 31 was $2,404,209 and is still on track to be able to make an additional contribution into the mandatory reserve fund by year end. We had originally budgeted to contribute $50,000, based on current cash flow, I anticipate the contribution could be at least $300,000. The additional contribution will require a budget amendment and will be brought to council during the budget amendment process in December. Retail Sales Tax collected to date is $3,329,729 or 93% of budget and is still trending ahead of last year’s revenues. October revenue was $382,105, which is the highest October in our history! We’ve received our second ABC reimbursement bringing the total reimbursement amount to $33,483, about 1/3 of the total amount awarded. These revenues are reflected in the “Misc Revenue” category but are tracked within a separate line item in the accounting system. It’s because of these reimbursements (which were not budgeted) that the miscellaneous revenue category is well above budget. OTHER FUNDS EMS Fund – A principal payment was made in October of $112,849 bringing the outstanding loan balance down to $219,648. An additional payment will be made in November and December with the intent to pay the loan in full by year end. Capital Facilities Building Fund – In accordance with policy and as per the budget, the general fund contributed $50,000 in October bringing the ending fund balance to $100,004. Lodging Tax Fund – Revenues received to date are $117,738 or 7% over budget! Cemetery Fund – the cemetery fund required a transfer from the general fund of $2,263 for the month of October. Year to date support from the general fund is $3,006. Based on cash flow projections for the cemetery fund, it is likely additional support from the general fund will be needed in November and December. As of November 16, the fund has a $10,000 deficit. Storm Water Mgmt Fund – the budget reflected an operating transfer of $330,000 into the storm water capital improvement fund. This transfer was made in October. The purpose of the transfer is to move excess fund balance from storm water operations into the respective capital improvement fund for current and/or future projects.