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Home My WebLink About10-03-2016 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert - Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Debora Nelson INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS Fire Prevention Week (October 10-16) ATTACHMENT A Council Liaison: Jesica Stickles PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Debora Nelson 1. Minutes of the September 19 and September 26, 2016 Council Meetings ATTACHMENT B 2. Accounts Payable PUBLIC HEARING 1. Resolution to Adopt the Six-Year Transportation Improvement Plan ATTACHMENT C Staff Presentation: Jim Kelly Council Liaison: Debora Nelson/Jan Schuette NEW BUSINESS 1. Confirmation of Youth Council Appointments ATTACHMENT D Staff Presentation: Sarah Lopez Council Liaison: Mayor Pro Tem Debora Nelson (After confirmation, Youth Council comes forward to be sworn in by City Attorney.) Arlington City Council Meeting Monday, October 3, 2016 at 7:00 p.m. City Council Chambers – 110 E Third St SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. 2. Ordinance Amending Arlington Municipal Code Chapter 20.90 ATTACHMENT E Regarding Impact Fee Deferral Staff Presentation: Chris Young Council Liaison: Jesica Stickles/Chris Raezer 3. Contract with Hellas for Quake Baseball Field Renovation ATTACHMENT F Project Phase 1 Staff Presentation: Chris Young Council Liaison: Sue Weiss 4. Ordinance Amending Arlington Municipal Code Chapter 2.04 ATTACHMENT G Regarding Council Meetings Staff Presentation: Kristin Banfield Council Liaison: Mayor Pro Tem Debora Nelson DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COUNCIL MEMBER REPORTS – OPTIONAL EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert To open all attachments, click here Fire Prevention Week 2016 WHEREAS, the City of Arlington, Washington is committed to ensuring the safety and security of all those living in and visiting Arlington; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are where people are at greatest risk from fire; and WHEREAS, U.S. fire departments responded to 369,500 home fires in 2014, according to the National Fire Protection Association (NFPA); and WHEREAS, U.S. home fires resulted in 2,745 civilian deaths in 2014, representing the majority (84 percent) of all U.S. fire deaths; WHEREAS, in one-fifth of all homes with smoke alarms, the smoke alarms are not working; and WHEREAS, three out of five home fire deaths result from fires in properties without smoke alarms (38 percent) or with no working smoke alarms (21 percent); and WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; and WHEREAS, many Americans don’t know how old the smoke alarms in their homes are, or how often they need to be replaced; and WHEREAS, all smoke alarms should be replaced at least once every ten years; and WHEREAS, the age of a smoke alarm can be determined by the date of its manufacture, which is marked on the back of the smoke alarm; and WHEREAS, Arlington’s first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, Arlington’s residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, the 2016 Fire Prevention Week theme, “Don’t Wait – Check the Date! Replace Smoke Alarms Every 10 Years” effectively serves to educate the public about the vital importance of replacing the smoke alarms in their homes at least every ten years, and to determine the age of their smoke alarms by checking the date of manufacture on the back of the alarms. THEREFORE, I Barbara Tolbert, Mayor of Arlington, do hereby proclaim October 9-15, 2016, as FIRE PREVENTION WEEK 2016 in the City of Arlington. I urge all the people of Arlington to find out how old the smoke alarms in their homes are, to replace them if they are more than 10 years old, and to participate in the many public safety activities and efforts of Arlington’s fire and emergency services during Fire Prevention Week 2016. _______________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East Third September 19, 2016 City Council Members Present by Roll Call: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss, Jesica Stickles, and Marilyn Oertle Council Members Absent: None. City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Heather Logan, Kristin Garcia, Chris Young, Dave Ryan, Bill Blake, Sarah Lopez, Sheri Amundson, Kristin Banfield, Bruce Stedman, Jonathan Ventura, Deana Dean, and Steve Peiffle – City Attorney. Also Known to be Present: Kirk Boxleitner, Maxine Jenft, and Sarah Arney Mayor Barbara Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed. APPROVAL OF THE AGENDA Councilmember Nelson moved to approve the Agenda. Councilmember Raezer seconded the motion which passed with a unanimous vote. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. PUBLIC COMMENT None. CONSENT AGENDA Councilmember Nelson moved and Councilmember Raezer seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: 1.Minutes of the August 15, August 22, and September 12, 2016 Council Meetings 2.Accounts Payable: Approval of EFT Payments and Claims Check #88217 through #88378 dated August 16, 2016 through September 6, 2016 for $437,656.13 and Approval of EFT Payments and Claims Check #88379 through #88474 dated September 7, 2016 through September 19, 2016 for $953,439.21 and Approval of EFT Payments and Payroll Checks #29039 through #29053 dated August 1, 2016 through August 31, 2016 for $1,319,170.47. 3.Urban Forestry Restoration Agreement 4.Contract Award for Prairie Creek Stabilization 5.Station 48 Two-Year Lease Agreement PUBLIC HEARING None. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting September 19, 2016 Page 2 of 3 NEW BUSINESS Budget Discussion Finance Director Kristin Garcia provided a PowerPoint overview of the Special Revenue, Capital Project, and Enterprise Funds for 2017-2018. District 21 City Administrator Paul Ellis presented an updated Interlocal agreement between the City of Arlington and Fire District #21 for ALS and BLS Services. Council questions followed. Councilmember Oertle moved and Councilmember Stickles seconded the motion to approve the Interlocal Agreement with Fire Protection District #21 for Emergency Medical and Fire Services and Settlement Agreement Regarding 2015-2017 Services and authorize the Mayor to sign the agreement. The motion was approved by a unanimous vote. Recreation Tourism Grant Applications Recreation and Communications Manager Sarah Lopez requested authorization to apply for the three grants requested at the September 12, 2016 workshop as well as a fourth request for $6,000 for a pocket park in the merchant’s parking lot on Olympic Avenue between the health food store and Playa Bonita. Council questions and comments followed. Councilmember Weiss moved and Councilmember Oertle seconded the motion to authorize staff to apply for the City of Arlington Tourism/Economic Development Grants. The motion was approved by a unanimous vote. Amendment to Arlington Municipal Code (AMC) Chapter 2.52 Regarding Planning Commission Membership Community & Economic Development Director Chris Young requested council reduce membership requirements from seven members to five members. Brief discussion followed. Councilmember Stickles moved and Councilmember Raezer seconded the motion to approve the amendment to Arlington Municipal Code Section 2.52.010, regarding Planning Commission membership, and authorize the Mayor to sign the ordinance. The motion was approved by a unanimous vote. Lodging Tax Advisory Commission Appointments Kristin Garcia requested council appoint Matthew Rosenthal from Best Western and Thomas So from the Medallion Hotel to the Lodging Tax Advisory Commission and Councilmember Stickles as the chairperson of the committee. Brief discussion followed. Councilmember Raezer moved and Councilmember Weiss seconded the motion to confirm the appointment of Matthew Rosenthal and Thomas So to the Lodging Tax Advisory Committee and appoint Jesica Stickles as chairperson. The motion was approved by a unanimous vote. ADMINISTRATOR & STAFF REPORTS Paul Ellis noted that the council retreat scheduled for October 1, 2016 will begin at 8:00 a.m. in Council Chambers. The morning will be the city budget discussion with the afternoon being the TBD budget discussion. COUNCIL MEMBER REPORTS Councilmembers Oertle, Stickles, Weiss, Raezer, Nelson, Schuette, and Hopson gave brief reports. Minutes of the City of Arlington City Council Meeting September 19, 2016 Page 3 of 3 MAYOR’S REPORT Mayor Tolbert noted the ABC team met to discuss projects and then briefly reviewed those projects with council. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:41 p.m. ____________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 2 Council Chambers 110 East Third Street September 26, 2016 Councilmembers Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss, Jesica Stickles, and Marilyn Oertle Council Members Absent: None Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Kristin Garcia, Sheri Amundson, Jim Kelly, Kris Wallace, Chris Young, Sarah Lopez, Dan Cone, Maxine Jenft, Wendy Van Der Meersche, and City Attorney Steve Peiffle. Also Known to be Present: Kirk Boxleitner, Sarah Arney, and Holly Sloane-Buchanan. Mayor Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed. Mayor Pro Tem Debora Nelson moved to approve the agenda; Chris Raezer seconded the motion, which passed with a unanimous vote. WORKSHOP ITEMS – NO ACTION WAS TAKEN Resolution to Adopt the Six-Year Transportation Improvement Plan Public Works Director Jim Kelly presented, with PowerPoint, the 2017-2022 Six Year Transportation Improvement Plan (TIP), and upcoming Public Hearing on October 3, 2016. In accordance with state law, every municipality must annually update their TIP for the following six years, which represents projects the City would like to have completed or funded during that time. Prior to adopting, the plan must be presented for a Public Hearing. Discussion followed with Jim answering council questions. Ordinance Amending Land Use Code of Arlington Municipal Code Chapter 20.90 Regarding Impact Fee Deferral Community & Economic Development Director Chris Young spoke about an amendment to the Arlington Municipal Code regarding impact fees, which would allow each applicant for a single-family residential construction permit to annually receive deferrals for the first twenty building permits issued by the City. The term of the impact fee deferral may not exceed 18-months and must be collected at final inspection of the single-family residence, until certificate of occupancy, or until the time of closing. The amendment is required by a new state law adopted in 2015. Discussion followed with Chris answering council questions. Contract with Hellas for Quake Baseball Field Renovation Project Phase 1 Chris Young spoke regarding the draft contract with Hellas for Phase One of Quake Baseball Field Renovation Project. Discussion followed with Chris answering council questions. Youth Council Appointments Communications and Recreation Manager Sarah Lopez spoke regarding seven youth council appointments for the City of Arlington’s newly created Arlington Youth Council. Sarah and Weston High School Principal Will Nelson interviewed 12 candidates. The following seven were selected: Oliva Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop September 26, 2016 Page 2 of 2 Walker, Cole Cramer, Alec Villa, Zoe Tapper, Zach Bailey, Mikayla Beckley, and Morgan Bryson. Developing a Youth Council is Strategy 3.1 of the Arlington-Darrington Community Revitalization Plan in the America’s Best Communities competition. Brief discussion followed. Ordinance Amending Arlington Municipal Code Chapter 2.04 Regarding Council Meetings Communications Manager/City Clerk Kristin Banfield spoke regarding a draft ordinance amending the Arlington Municipal Code Sections 2.04.020 and 2.04.050 relating to City Council Meetings. The change to AMC Section 2.04.020 formally cancels the second, third, and fourth meetings in August, and the first meeting in September. Discussion followed with Kristin answering council questions. August Financial Report Finance Director Kristin Garcia reviewed the August 2016 financial report. Discussion followed with Kristin answering council questions. Miscellaneous Council Items None Public Comment Sarah Arney spoke about the upcoming Art Auction being held Saturday, October 15. She encouraged councilmembers and city staff to attend to support the Arlington Arts Council. Executive Session None The meeting was adjourned at 7:53 p.m. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: PH #1 Attachment C COUNCIL MEETING DATE: October 3, 2016 SUBJECT: Public Hearing on Six Year Transportation Improvement Plan ATTACHMENTS: Resolution Six Year Transportation Improvement Plan (DRAFT) 2017-2022 Six Year Transportation Improvement Plan – Project List DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Public Hearing on the 2017-2022 Six Year Transportation Improvement Plan (TIP) to be held on October 3, 2016. HISTORY: Attached to this CAB is a copy of the City’s proposed Six Year Transportation Improvement Plan (TIP) for Council review. In accordance with State Law, every municipality must annually update their TIP for the following six years. Any road construction project that is to be considered for Intermodal Surface Transportation Efficiency Act or Transportation Improvement Board funding must be listed on the TIP. To be eligible for allocation of ½ -cent gas tax monies, projects must also be listed. The attached TIP represents projects that the City would like to have completed, or funded, over the next six years (2017 to 2022). Prior to adopting this plan it must be presented for a Public Hearing which will be held on October 3, 2016. ALTERNATIVES Remand to staff for additional information Table pending further discussion RECOMMENDED MOTION: I move to approve the proposed Resolution adopting the City of Arlington Transportation Improvement Plan for 2017-2022. RESOLUTION NO. 2016-XXX RESOLUTION NO. 2016-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON ADOPTING THE OFFICIAL SIX YEAR TRANSPORTATION IMPROVEMENT PLAN FOR THE CITY OF ARLINGTON. THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON, DO RESOLVE: SECTION 1. That certain comprehensive Transportation Improvement Plan for the six years commencing July 1, 2017 as detailed in the attached “Exhibit A” is hereby adopted as the Official Six Year Transportation Improvement Plan for the City of Arlington. PASSED at a regular meeting of the City of Arlington, Washington held on the 3rd day of October, 2016. CITY OF ARLINGTON _______________________________ Barbra Tolbert, Mayor ATTEST: ________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: ________________________________ Steven J. Peiffle, City Attorney Project No.Funding 2017 2018 2019 2020 2021 2022 Fund Total 1 Arlington TIF Funds $0 PE $400,000 TBD Funds $400,000 $400,000 ROW $0 WSDOT Funds $0 CN $ 0 TIB Grant Funding $0 TOTAL $400,000 PSRC/STP Funding $0 Oso Slide Funds $0 Developer Funded $0 Other Funds $0 SUBTOTAL THIS PROJECT $400,000 $0 $0 $0 $0 $0 $400,000 2 Arlington TIF Funds $0 PE $352,559 TBD Funds $247,147 $775,000 $785,000 $795,000 $805,000 $815,000 $4,222,147 ROW $0 WSDOT Funds $0 CN $4,054,426 TIB Grant Funding $0 TOTAL $4,406,985 PSRC/STP Funding $184,838 $184,838 Oso Slide Funds $0 Developer Funded $0 Other Funds $0 SUBTOTAL THIS PROJECT $431,985 $775,000 $785,000 $795,000 $805,000 $815,000 $4,406,985 3 Arlington TIF Funds $0 PE $45,000 TBD Funds $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $450,000 ROW $0 WSDOT Funds $0 CN $405,000 TIB Grant Funding $0 TOTAL $450,000 PSRC/STP Funding $0 Oso Slide Funds $0 Developer Funded $0 Other Funds $0 SUBTOTAL THIS PROJECT $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $450,000 4 Arlington TIF Funds $75,000 $75,000 PE $75,000 TBD Funds $0 ROW $0 WSDOT Funds $0 CN $ 0 TIB Grant Funding $0 TOTAL $75,000 PSRC/STP Funding $0 Oso Slide Funds $0 Developer Funded $0 Other Funds $0 SUBTOTAL THIS PROJECT $75,000 $0 $0 $0 $0 $0 $75,000 5 Arlington TIF Funds $20,570 $20,570 PE $205,700 TBD Funds $0 ROW $0 WSDOT Funds $0 CN $ 0 TIB Grant Funding $0 TOTAL $205,700 PSRC/STP Funding $0 Oso Slide Funds $0 Developer Funded $0 Other Funds $185,130 $185,130 SUBTOTAL THIS PROJECT $0 $205,700 $0 $0 $0 $0 $205,700 Comments: Project to complete the missing sidewalk along north side of Highland Drive. Project pending award of grant funding from Washington State Pedestrian Safety grant. City of Arlington Six Year Transportation Improvement Plan (2017 - 2022) Transportation Capital Project Pavement Preservation Design Program Comments: Prepare designs and specifications for Pavement Preservation contract work. Work will include remaining roads scheduled for preservation, funding from Arlington TBD. Highland Drive Sidewalk Completion Comments: Develop and prepare a Multimodal Plan (PSRC) and Complete Streets Plan (TIB) that uses an interdisciplinary approach in the creation of complete streets allowing increased access, mobility for all users. Pavement Preservation Construction Program Comments: Program to preserve and maintain existing transportation infrastructure. 2017 is 67th Ave Overlay and 2018 and beyond is per developed contract plans and specifications, funding from Arlington TBD. Crosswalk/Road Crossing Safety Program Comments: Program to preserve and maintain existing transportation infrastructure. 2017 is 67th Ave Overlay and 2018 and beyond is per developed contract plans and specifications, funding from Arlington TBD. Multimodal Plan/Complete Streets Plan Arlington 6-year TIP (2017-2022)Page 1 of 4 Project No.Funding 2017 2018 2019 2020 2021 2022 Fund Total City of Arlington Six Year Transportation Improvement Plan (2017 - 2022) Transportation Capital Project Pavement Preservation Design Program6 Arlington TIF Funds $55,350 $55,350 PE $29,652 TBD Funds $0 ROW $10,590 WSDOT Funds $0 CN $383,358 TIB Grant Funding $0 TOTAL $423,600 PSRC/STP Funding $0 Oso Slide Funds $0 Developer Funded $0 Other Funds $368,250 $368,250 SUBTOTAL THIS PROJECT $423,600 $0 $0 $0 $0 $0 $423,600 7 Arlington TIF Funds $150,000 $250,000 $400,000 PE $4,764,000 TBD Funds $0 ROW $3,970,000 WSDOT Funds $0 CN $30,966,000 TIB Grant Funding $0 TOTAL $39,700,000 PSRC/STP Funding $7,860,000 $15,720,000 $15,720,000 $39,300,000 Oso Slide Funds $0 Developer Funded $0 Other Funds $0 SUBTOTAL THIS PROJECT $0 $0 $7,860,000 $15,870,000 $15,970,000 $0 $39,700,000 8 Arlington TIF Funds $149,044 $149,044 PE $259,067 TBD Funds $0 ROW $92,524 WSDOT Funds $0 CN $3,349,365 TIB Grant Funding $2,360,000 $2,360,000 TOTAL $3,700,956 PSRC/STP Funding $0 Oso Slide Funds $400,000 $400,000 Developer Funded $0 Other Funds $791,912 $791,912 SUBTOTAL THIS PROJECT $3,700,956 $0 $0 $0 $0 $0 $3,700,956 9 Arlington TIF Funds $133,000 $133,000 PE $20,775 TBD Funds $0 ROW $13,850 WSDOT Funds $0 CN $242,375 TIB Grant Funding $0 TOTAL $277,000 PSRC/STP Funding $144,000 $144,000 Oso Slide Funds $0 Developer Funded $0 Other Funds $0 SUBTOTAL THIS PROJECT $0 $277,000 $0 $0 $0 $0 $277,000 10 Arlington TIF Funds $33,215 $33,215 PE $24,911 TBD Funds $0 ROW $16,608 WSDOT Funds $0 CN $290,631 TIB Grant Funding $0 TOTAL $332,150 PSRC/STP Funding $0 Oso Slide Funds $0 Developer Funded $0 Other Funds $298,935 $298,935 SUBTOTAL THIS PROJECT $0 $332,150 $0 $0 $0 $0 $332,150 2nd Street Sidewalk Completion Comments: Construct a multiuse (ped/bike) trail along the west side of 74th Ave between north end of Arlington Valley Rd trail and 204th St trail segment. Funding pending from Washington state Bike & Ped grant. Arlington Valley Rd - 67th Ave to 204th St Comments: Design & construct a new 3 lane industrial standard road and multiuse trail connecting 67th Ave NE to 74th St NE. TIB and Oso grand funding, other grant funding is from repurposed federal project SR-531 Widening Project Comments: Project to widen SR-531 (172nd Street) between 43rd Ave and 67th Ave. Project funding from Connect Washington program and will be managed by WSDOT. City contrib as needed for street enhancements. Comments: Project to install sidewalks on 2nd St (French Ave to Washington Ave) where none exist. Project pending award of grant funding from Washington state Pedestrian Safety grant. 204th St Trail Comments: Construct a multiuse (ped/bike) trail along the north side of 204th St between BNSF ROW and SR-9. Trail to include street lights and street scape furniture. Funding received from PSRC, other Ped funding pending. 74th St Trail Arlington 6-year TIP (2017-2022)Page 2 of 4 Project No.Funding 2017 2018 2019 2020 2021 2022 Fund Total City of Arlington Six Year Transportation Improvement Plan (2017 - 2022) Transportation Capital Project Pavement Preservation Design Program11 Arlington TIF Funds $77,640 $52,000 $129,640 PE $0 TBD Funds $0 ROW $0 WSDOT Funds $0 CN $3,179,640 TIB Grant Funding $1,970,000 $580,000 $2,550,000 TOTAL $3,179,640 PSRC/STP Funding $0 Oso Slide Funds $400,000 $100,000 $500,000 Developer Funded $0 Other Funds $0 SUBTOTAL THIS PROJECT $2,447,640 $732,000 $0 $0 $0 $0 $3,179,640 12 Arlington TIF Funds $170,759 $170,759 PE $0 TBD Funds $0 ROW $0 WSDOT Funds $0 CN $1,700,000 TIB Grant Funding $1,314,511 $1,314,511 TOTAL $1,700,000 PSRC/STP Funding $0 Oso Slide Funds $0 Developer Funded $0 Other Funds $300,000 $300,000 SUBTOTAL THIS PROJECT $0 $0 $0 $0 $1,785,270 $0 $1,785,270 13 Arlington TIF Funds $250,000 $250,000 PE $979,200 TBD Funds $0 ROW $0 WSDOT Funds $3,000,000 $3,000,000 CN $7,180,800 TIB Grant Funding $0 TOTAL $8,160,000 PSRC/STP Funding $1,500,000 $1,500,000 Oso Slide Funds $0 Developer Funded $0 Other Funds $3,410,000 $3,410,000 SUBTOTAL THIS PROJECT $0 $0 $0 $8,160,000 $0 $0 $8,160,000 14 Arlington TIF Funds $50,000 $225,000 $275,000 PE $363,000 TBD Funds $0 ROW $544,500 WSDOT Funds $1,500,000 $1,500,000 CN $2,117,500 TIB Grant Funding $0 TOTAL $3,025,000 PSRC/STP Funding $750,000 $750,000 Oso Slide Funds $0 Developer Funded $0 Other Funds $500,000 $500,000 SUBTOTAL THIS PROJECT $0 $0 $0 $50,000 $2,975,000 $0 $3,025,000 15 Arlington TIF Funds $150,000 $150,000 PE $144,000 TBD Funds $0 ROW $0 WSDOT Funds $1,050,000 $1,050,000 CN $1,056,000 TIB Grant Funding $0 TOTAL $1,200,000 PSRC/STP Funding $0 Oso Slide Funds $0 Developer Funded $0 Other Funds $0 SUBTOTAL THIS PROJECT $0 $0 $1,200,000 $0 $0 $0 $1,200,000 Comments: Installation of signal and improvements at SR9/SR530 and Division as described in the WSDOT SR9 Route Development Plan (original project cost est has been escalated). SR530/Burke Signalization (WSDOT) Comments: Construction of a new road, 173rd Ave, Phase 3, between 43rd Ave and 51st Ave (Airport Blvd). Other funding is $300,000 from Airport CIP. 173rd St, Phase 3 Comments: Construction of new road, 173rd Ave, btwn Smokey Pt Blvd and 43rd Ave (Ph1 & Ph2). Design complete, City owns Ph1 ROW. Ph1 const in 2017 while City obtains Ph2 ROW, Ph2 construction in 2018. Comments: Design and construction of a roundabout at the SR530/SPB intersection. This project will be designed in coordination with WSDOT, Stillaguamish Tribe, City of Arlington, and Island Crossing property owners. SR-530 and Smokey Point Roundabout (WSDOT) Comments: Develop alignment to reroute 211th to SR530 via 59th, design road and trail, construct frontage road and right-in/right-out at SR-530 SR530 - 211th Pl NE Roundabout (WSDOT) 173rd St, Phase 1 & 2 Arlington 6-year TIP (2017-2022)Page 3 of 4 Project No.Funding 2017 2018 2019 2020 2021 2022 Fund Total City of Arlington Six Year Transportation Improvement Plan (2017 - 2022) Transportation Capital Project Pavement Preservation Design Program16 Arlington TIF Funds $100,000 $100,000 PE $312,000 TBD Funds $0 ROW $0 WSDOT Funds $2,000,000 $2,000,000 CN $2,288,000 TIB Grant Funding $0 TOTAL $2,600,000 PSRC/STP Funding $500,000 $500,000 Oso Slide Funds $0 Developer Funded $0 Other Funds $0 SUBTOTAL THIS PROJECT $0 $0 $0 $0 $0 $2,600,000 $2,600,000 17 Arlington TIF Funds $35,000 $600,000 $635,000 PE $856,200 TBD Funds $0 ROW $713,500 WSDOT Funds $0 CN $5,565,300 TIB Grant Funding $3,500,000 $3,500,000 TOTAL $7,135,000 PSRC/STP Funding $3,000,000 $3,000,000 Oso Slide Funds $0 Developer Funded $0 Other Funds $0 SUBTOTAL THIS PROJECT $0 $0 $0 $0 $35,000 $7,100,000 $7,135,000 18 Arlington TIF Funds $695,000 $695,000 PE $240,000 TBD Funds $0 ROW $0 WSDOT Funds $0 CN $1,760,000 TIB Grant Funding $0 TOTAL $2,000,000 PSRC/STP Funding $0 Oso Slide Funds $0 Developer Funded $1,305,000 $1,305,000 Other Funds $0 SUBTOTAL THIS PROJECT $0 $0 $0 $2,000,000 $0 $0 $2,000,000 19 Arlington TIF Funds $128,600 $411,000 $539,600 PE $370,000 TBD Funds $0 ROW $273,000 WSDOT Funds $0 CN $2,511,000 TIB Grant Funding $514,400 $514,400 TOTAL $3,154,000 PSRC/STP Funding $2,100,000 $2,100,000 Oso Slide Funds $0 Developer Funded $0 Other Funds $0 SUBTOTAL THIS PROJECT $0 $0 $643,000 $2,511,000 $0 $0 $3,154,000 $7,554,181 $2,396,850 $10,563,000 $29,461,000 $21,645,270 $10,590,000 $82,210,301 $357,034 $238,785 $278,600 $1,556,000 $680,759 $700,000 $3,811,178 $722,147 $850,000 $860,000 $870,000 $880,000 $890,000 $5,072,147 $0 $0 $1,050,000 $3,000,000 $1,500,000 $2,000,000 $7,550,000 $4,330,000 $580,000 $514,400 $0 $1,314,511 $3,500,000 $10,238,911 $184,838 $144,000 $7,860,000 $19,320,000 $16,470,000 $3,500,000 $47,478,838 $800,000 $100,000 $0 $0 $0 $0 $900,000 Developer Funded $0 $0 $0 $1,305,000 $0 $0 $1,305,000 $1,160,162 $484,065 $0 $3,410,000 $800,000 $0 $5,854,227 Comments: Installation of improved signalization and channelization at SR530/SR9/Division intersection as described in the WSDOT SR9 Route Development Plan (original project cost est has been escalated). SR530/SR9/Division Signal (WSDOT) 89th Ave Project 204th St and 77th Ave Roundabout Comments: Install roundabout at 204th St and 77th Ave intersection; prelim DRAFT layout completed by Perteet. PSRC/STP Funding $ 1 Mil Oso Slide Funds Other Funding Comments: Project to convert private road to public road, extend 89th Ave to 186th St NE, and to install multiuse trail. Road south end connection at 172nd St, road north connection at 186th St. NE. 186th St NE - SR9 to City Limits Comments: New 2 lane road with sidewalk on both sides. Joint developer & City funded project using ASD traffic mitigation funds. Arlington TIF Funds TBD Funds WSDOT Funds TIB Grant Funding TOTAL PROJECT COST ESTIMATE Arlington 6-year TIP (2017-2022)Page 4 of 4 City of Arlington Council Agenda Bill Item: NB #1 Attachment D COUNCIL MEETING DATE: October 3, 2016 SUBJECT: Arlington Youth Council Appointments ATTACHMENTS: Redacted applications DEPARTMENT OF ORIGIN Administration, Sarah Lopez EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Sarah Lopez and Will Nelson, Weston High School Principal, interviewed 12 youth on August 29. The following seven youth were selected as candidates: Olivia Walker, Cole Cramer, Alec Villa, Zoe Tapper, Zack Bailey, Mikayla Beckley, and Morgan Bryson. We are making a recommendation to the Mayor to appoint these candidates. The appointment is for a one year term Sept 2016-June 2017. HISTORY: Youth in grades 8-12 who reside in the Arlington School District or have an Arlington address are eligible to apply to the newly created Arlington Youth Council. Developing a Youth Council is Strategy 3.1 of the Arlington-Darrington Community Revitalization Plan, America’s Best Communities. ALTERNATIVES Reject interview committees’ recommendation. RECOMMENDED MOTION: I move to confirm the appointments of Olivia Walker, Cole Cramer, Alec Villa, Zoe Tapper, Zack Bailey, Mikayla Beckley, and Morgan Bryson to the newly formed Arlington Youth Council. 8/19/16 Alec Villa 9th Arlington High School Robin Villa 8/19/16 X In 7t h and 8th grade I was on the cross count ry team as well as t he trac k and field t eam. Both were v ery fun to compete in and were definitely worth it. I plan to do only track and f ield my 9t h grade, s o I c an really f ocus on my educ ation and get us ed to high sc hool. Las t y ear I was als o on t he ASB counc il as an ASB offic er, whic h was a great ex perienc e. I s erv ed all y ear and I think I got a good unders tanding about what goes on behind t he s cenes in planned ac tivit ies that happen wit hin the town. Outside of s c hool I am on t he Mighty Marlins Swim Club. The pool we us e is at Mary sv ille Pilc huc k High School. I prac tic e 7 hours a week . Sometimes I s wim in t he morning before s chool and sometimes I s wim af ter sc hool. I hav e been on t he team for 3 y ears and it is about t he mos t fun you c an hav e. One of my fav orit e t hings t o do is writ e. I am act ually writ ing a novel and in my s pare t ime. I like to sit down, put in a pair of headphones, turn on my music , and type. It is a calm act iv ity and my pers onal f avorite thing to do. When I saw your art ic le in t he paper I was v ery ex ited that this group was being c reated, I k new that it was an opportunity to help the t own with my ex perienc e and to also help my own fut ure. Being on the Arlington Youth Council s ounds like a lot of fun and it als o s ounds lik e it would give me a great unders tanding of how gov ernment work s. I hav e many t hings t hat I lik e about Arlington so I'm jus t going to jus t lis t my top 4: I really lik e t he 's mall town' feel t o Arlingt on, and how c ent rally loc ated ev ery thing is . All the s c hools are les s than 5 minutes away f rom each ot her, t he c los est st ore is within walk ing dist anc e, and ev ery one seems t o know ev ery one. I lik e that ev en though we are a small town, we hav e a big heart. Our st ores might not hav e red c arpet s rolling out or our s hopping c art s bedaz zled wit h diamonds , but ev ery one work ing there has posit iv e att itudes and is nic e and polit e t o ev ery one. I love how beaut iful Arlington is. We hav e nic e park s and we hav e an awesome riv er that people c an s wim in ev ery summer. I enjoy all the ac tiv ities that Arlington puts on. The Air Show, all t he s ports at the Boy s and Girls Club, the soc cer f ields and baseball fields out at Twin Rivers Park , and the movie theat er. ( which I mis s DEARLY ) In 5t h grade I tried to hold a fundrais er for t he theater, but apparent ly 5th graders aren't suppos ed to collect money f rom random st rangers and other s tudents:)I have ac tually been in s tudent body gov ernment sinc e the 4t h grade at Eagle Creek . I s tarted out in the 'Res pec t Club', which was like the ASB for elementary s chool. I s erv ed on that for two years . When I graduat ed to Post Middle School I went right in to their ASB gov ernment as an ASB representative chosen by my bloc k c las s . I s erv ed all y ear. In bet ween the s ummer of 6th and 7t h grade y ear, my parent s made t he dec is ion to trans fer me t o Haller Middle Sc hool. I t ook 7t h grade y ear of f of ASB to get settled and when 8t h grade c ame I was right bac k t oo it and was elec ted t o s tudent counc il. My big ass ignments that I was in c harge of were t he c leaning and organiz ing the ASB room, which hadn't been c leaned s inc e t he s chool had been built . I als o produced and edit ed the end of y ear Lip-Dub, whic h got ov er 2.4 thous and views on Fac ebook. I have been involv ed with ot her things suc h as the high-c ap program, whic h s adly ended for me a f ew y ears ago. Als o, eac h s ummer I volunt eer for a VBS c amp, held at my c hurc h. To conclude, I lik e to v olunteer and think I have a lot to off er with my energy and ent hus iasm. 8/23/16 Cole Cramer 8th Haller Middle School Kurt and Krissa Cramer 8/23/16 Yes Port Sus an Middle School ASB-meet ings onc e a month. Haller Middle Sc hool ASB Bloc k Class Leader—meetings once a month. Student Counc il-met with Mr. Lars en twice a month during lunc h to disc uss how to improv e s chool. Stilly Valley Little League Volunt eer- I helped coach my brot her’s lit tle league team and als o umpired games . Pioneer Elementary Volunt eer- I volunt eered onc e a week helping s tudent s wit h reading. Stanwood Rotary St udent of the Year in 2015 I am very act iv e in s ports! I play select bas eball, was a leader on t he Stilly Valley Lit tle League All St ar team that won the dis tric t t itle for the f irst time in 25 y ears , play AYFA Foot ball, and have been on the Arlington AAU bask etball t eam t he pas t 2 years . I would like to be considered t o work with the Arlington Government t o help s olv e problems and mak e our small town an ev en bet ter plac e to liv e. I enjoy group dis cus sions and feel t hat I am a leader. My f amily recently moved here from Camano I s land. We c hos e Arlingt on for many reasons. The Arlington School Dis tric t was one of the reas ons we mov ed. I n t he last year I have already part ic ipated in the STEM Fair, adv anc ed clas ses , and sport s I may not hav e been able to do bef ore. Our town feels s mall, but there are very many act iv ities t o part ic ipate in. My Princ ipal, Mr. Larsen at Haller Middle Sc hool s uggest ed this opportunity to me bec aus e he thought I would be a good fit to help lead in my c ommunit y . My family and I moved t o Arlingt on about a y ear and a half ago and ov er that t ime I hav e enjoy ed learning about leaders hip, my s chool, and my c ommunit y by s erv ing as an ASB repres entat iv e. For thes e reas ons , I would lik e to c ontinue t his role serving t he Greater Arlingt on Area. Thank you f or y our c ons ideration! August 11, 2016 Morgan Bryson 3 12th Arlington High School Megan Bryson Augus t 11, 2016 Yes Throughout high s c hool, my great est inf luenc e has been the drama department. So f ar I’ve partic ipat ed in 5 produc tions, and plan to audition for t he nex t t wo s hows as I head into s enior y ear. I’m als o a regular at drama c lub, and t his y ear, I was appointed as t he Drama Club Treas urer f or 2016. Addit ionally , I’m the choreographer and as s ist ant st age manager of Medley , a s tudent ran product ion, whic h we will be perf orming at the beginning of the s c hool y ear. Theatre has been a gif t in my lif e. It has taught me to bec ome more outgoing, collaborat e, and that my pas sion is making other people happy . My main interes t of t heatre st emmed f rom my love for danc ing, whic h I will c ont inue for my thirteenth year. I also hav e been an advoc at e of c ommunity servic e s ince middle sc hool, when I organized t wo bake sales to rais e money for Crohn’s dis eas e awarenes s. Today , I am part of Link Crew and Nat ional Honor Society for my s econd y ear. For my v olunteer s erv ice, I ’m inclined to work for t he y outh of our town, bec aus e t here are so many kids t hat need v arious dif ferent ty pes of help, and I c an lend a hand to mak e their liv es bet ter. Some of my ac complis hments through v olunteering hav e been t utoring, working at Kids ’ Klos et , us hering at the PAC, and making blank ets for dis plac ed youth in need. Lat er this year, I am ex tremely ex cit ed to organiz e a mini mus ic al on teen drug awareness for Arts Week at the high s chool. I want to partic ipat e in the Arlingt on Yout h Counc il bec aus e I lov e the idea t hat st udents will have the ability to voic e their opinions. I’m a very opinionated person, but I also enjoy hearing ot her people's perspect iv es . Lis tening to others can giv e y ou a new out look on life. Plus , I wanted t o be apart of s omething new, where adults make an ef fort t o inc lude and work with kids t o improve the c ommunity for ev ery one. Oft en times, I feel lik e k ids are af raid to voic e their opinions out of fear that adult s will look down on t heir ideas. With this new program we c an break that s tereotype t ogether. The t hing I love most about Arlington is how we pres ent ours elves c ompared to other towns . We break a lot of the small town st ereoty pes by being profes s ional in our ac ademic s and opportunities while st ill maint aining a tight k nit c ommunit y . It is s uch a unique c ombination t hat not many places c an s uc c eed at. Although, I ’m exc ited for an opportunity to leav e my hometown for c ollege, I wouldn’t want to grow up any where else. City of Arlington Council Agenda Bill Item: NB #2 Attachment E COUNCIL MEETING DATE: October 3, 2016 SUBJECT: Adopting a new Section 20.90.420 to the Arlington Municipal Code regarding a process for deferral of impact fees pursuant to ESB 5923 ATTACHMENTS: Draft Ordinance DEPARTMENT OF ORIGIN Department of Community & Economic Development EXPENDITURES REQUESTED: $0 BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: ESB 5923 passed the Legislature during the Regular Session 2015. The Bill’s intent is to ensure that adequate facilities are available to serve new growth and development and to promote orderly growth and development by establishing standards by which the city may require that new growth and development pay a proportionate share of the cost for new facilities needed to serve new growth and to ensure that impact fees are imposed through established procedures. Each applicant for a single-family residential construction permit would be entitled to annually receive deferrals for the first twenty building permits issued by the city. The term of the impact fee deferral may not exceed 18-months and must be collected at final inspection of the single-family residence, until certificate of occupancy, or until the time of closing. The applicant must grant and record an impact fee lien against the property in favor of the city in the amount of the deferred impact fee. The proposed Ordinance followed the Development Regulation Amendments per AMC 20.96 and a Noticed Public Hearing was conducted before the Planning Commission on September 20, 2016. The Planning Commissions’ Findings & Facts are provided as part of this process. HISTORY: Cities that are required to plan under RCW 36.70A.040 are authorized to impose impact fees on development activity as part of the financing for public facilities, provided that the financing for system improvements to serve new development must provide for a balance between impact fees and other sources of public funds and cannot rely solely on impact fees. RCW 82.02.050 – Excise Taxes is amended to allow the deferral of these impact fees and the city must, by September 1, 2016, adopt and maintain a system for the deferred collection of impact fees for single-family residential construction. ALTERNATIVES Approve staff’s recommendation with modifications Table staff’s recommendation Deny staff’s recommendation RECOMMENDED MOTION: I move to approve the proposed Ordinance adopting a new Section 20.90.420 to the Arlington Municipal Code regarding a process for deferral of impact fees pursuant to ESB 5923 ORDINANCE NO. 2016-XXX 1 ORDINANCE NO. 2016--XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON ADOPTING A NEW SECTION 20.90.420 TO THE ARLINGTON MUNICIPAL CODE REGARDING A PROCESS FOR DEFERRAL OF IMPACT FEES PURSUANT TO ESB 5923 WHEREAS, the Washington state legislature adopted ESB 5923 in 2015, which mandates that counties and cities adopt processes for the deferral of impact fees; and WHEREAS, the City wishes to provide a process for deferral of impact fees for single family residential construction as required by ESB 5923; NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as follows: Section 1. A new section 20.90.420 is hereby added to the Arlington Municipal Code (AMC) to read as follows: Part V. - Impact Fee Deferral 20.90.420 – Deferred collection of Impact Fees. (a) An applicant for a building permit for a single-family detached or attached residence may, upon payment of an application fee, request a deferral of any or all impact fee payments under this chapter until the earliest of the following dates: (1) Issuance of the Certificate of Occupancy for completion of the single- family residence; (2) At the time of closing of the first sale of any portion of the property covered by the building permit; or (3) Eighteen (18) months from the date of issuance of the building permit. The City may withhold certification of final inspection, certification of occupancy, or any equivalent certification, and the extension of utilities until the impact fees are paid in full. (b) The amount of impact fees that may be deferred under this section will be determined by the fees in effect at the time the applicant applies for the deferral. (c) Each applicant for a single-family residential construction permit, in accordance with his or her contractor registration number, social security number, or other unique identification number, is entitled to annually receive deferrals under this section for only the first twenty single-family residential construction building permits. A separate application and fee payment shall be required for each single-family residence being constructed. For purposes of this section, the term “applicant” as defined in AMC 20.08.010 shall also include any entity which controls the applicant, is controlled by the ORDINANCE NO. 2016-XXX 2 applicant, or is under common control with the applicant. (d) Unless a written agreement between the buyer and the seller is received at the time of closing, the payment of impact fees due at closing of the sale must be made from the seller’s proceeds. In the absence of an agreement to the contrary, the seller bears strict liability for the payment of all impact fees. (e) An applicant seeking a deferral under this section must grant and record a deferred impact fee lien against the property in favor of the city in the amount of the deferred impact fee prior to issuance of a building permit. The deferred impact fee lien, which must include the legal description, tax account number, and address of the property, must also be: (1) In a form approved by the city; (2) Signed by all owners of the property and persons or entities holding any interest in the property, with all signatures acknowledged as required for a deed, and recorded in Snohomish County; (3) Binding on all successors in title after the recordation; and (4) Junior and subordinate to one mortgage for the purpose of construction upon the same real property granted by the person who applied for the deferral of impact fees. (f) If the impact fees are not paid in accordance with a deferral authorized by this section, and in accordance with the term provisions in subparagraph (a) above, the city may institute foreclosure proceedings in accordance with Chapter 61.12 RCW. If the impact fee is a school impact fee collected under AMC 20.90.230, then the city may institute foreclosure proceedings in accordance with Chapter 61.12 RCW upon request by the school district for which the fee is collected, and if the city does not do so within forty-five (45) days, the school district may institute foreclosure proceedings in accordance with Chapter 61.12 RCW. In the event of foreclosure by either the City or the affected school district, interest shall accrue from the date of the recording of the lien at the statutory rate of interest. (g) Upon receipt of final payment of all deferred impact fees for a property, the city will execute a release of the deferred impact fee lien for the property. The property owner at the time of the release, at the property owner’s sole expense, shall be responsible for recording the lien release. (h) The extinguishment of a deferred impact fee lien by the foreclosure of a lien having priority does not affect the obligation to pay the impact fees as a condition of final inspection, certificate of occupancy, or at the time of closing of the first sale. Section 2. A new section 20.90.430 is hereby added to the Arlington Municipal Code (AMC) to read as follows: 20.90.430 Fees. Fees for the administration of the deferred impact fee program are established by the city’s fee resolution. The fee shall be paid at the time of application for deferral and is non-refundable. ORDINANCE NO. 2016-XXX 3 Section 3. Severability. If any provision, section, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section 4. Effective Date. This ordinance shall be effective five days from its adoption and publication as required by law. PASSED BY the City Council and APPROVED by the Mayor this _____ day of _______________, 2016. CITY OF ARLINGTON Barbara Tolbert, Mayor Attest: Kristin Banfield, City Clerk Approved as to form: Steven J. Peiffle City Attorney City of Arlington Council Agenda Bill Item: NB #3 Attachment F COUNCIL MEETING DATE: October 3, 2016 SUBJECT: Quake Baseball Field Renovation Project – Hellas Construction Contract ATTACHMENTS: Draft Contract – Scope of Work - Rendition DEPARTMENT OF ORIGIN Community & Economic Development EXPENDITURES REQUESTED: $600,000 BUDGET CATEGORY: 594.76.63.14 Quake Field Project LEGAL REVIEW: DESCRIPTION: Hellas Construction, Inc. is a design-build firm for athletic fields and was selected as the appropriate firm via the RFQ Process in February 2016. The Scope of Work entails installing artificial turf infields on the two existing baseball fields at Quake Field, making the entire site ADA accessible, and improving the existing features such as the backstops and fencing. Hellas will also complete the design and budget for two new baseball fields to be located immediately east of the existing fields. The design and budget will allow the city to move forward on future fundraising efforts. HISTORY: The funding was obtained as part of the Stilly Valley Youth Project that sought funding for recreational and athletic facilities in the Stillaguamish Valley that were impacted as a result of the 2014 SR530 Slide. The Mayor requested $350,000 from Snohomish County to assist with upgrading the baseball fields at Bill Quake Memorial Park which will serve as the grant match for the $250,000 RCO Grant received from the State. An Inter-local agreement between the City and County was approved by Council for this project in 2016. ALTERNATIVES Approve staff’s recommendation with modifications Table staff’s recommendation Deny staff’s recommendation RECOMMENDED MOTION: I move to approve the Quake Baseball Field Renovation project contract with Hellas Construction, Inc. and authorize the Mayor to sign it. 2016 Hellas Construction, Inc. Professional Services A reement HELLAS CONSTRUCTION, INC. PROFESSIONAL SERVICE AGREEMENT This Professional Service Agreement is made as of the last date written below between City of Arlington (“Client”) and Hellas Construction, Inc. It is hereby agreed that the Client retains Hellas Construction to provide professional services in regard to: The Bill Quake Memorial Park Baseball Field Project (“project”). GENERAL TERMS AND CONDITIONS 1. Scope of Services. 1.1 The scope of services (“Services”) to be performed by Hellas for Client with respect to the project that is the subject of the Services (“Project”) shall be as set forth in a written proposal from Hellas Construction, ( s e e E x h i b i t A ) , which shall become effective only when signed by authorized representatives of Hellas and Client (the “Work Order”). These Terms and Conditions shall apply to all Work Orders and to all Services performed by Hellas Construction. No written proposal from Hellas shall be deemed valid after sixty (60) days from the date of such proposal. 1.2 Changes to the Work Order shall be agreed upon in writing between Hellas and Client. 2. Fees and Billing. 2.1 In consideration of the Services, Client agrees to pay to Hellas Construction the compensation set forth in the proposed Scope and Budget. 2.2 Hellas will submit an invoice(s) to Client upon completion of Services. Hellas agrees to provide Client with receipts and other records as may be reasonably requested by Client in connection with any expenses, costs, or disbursements. 2.3 Payment terms are net thirty (30) days from the date of invoice. Client agrees to pay a late payment charge of one and one-half percent (1-1/2%) per month on past due amounts, or the maximum rate of interest allowed by law, whichever is less. Failure to pay invoices in a timely manner is a breach of a material term of these Terms and Conditions, and payment of late charges or interest does not excuse Client’s failure to pay. All reasonable attorneys’ fees and costs and other costs incurred by Hellas Construction in collecting any delinquent amount shall be paid by Client, irrespective of whether formal proceedings are initiated. 2016 Hellas Construction, Inc. Professional Services A reement 3. Term and Termination 3.1 The Services and related Work Orders may be terminated without cause by either party upon thirty (30) days written notice or if Client suspends the Services for more than three (3) months. Hellas may suspend or terminate Services if Client fails to pay past due amounts within ten (10) days of written notice of intent to suspend or terminate services. 3.2 Upon termination by either party, Hellas shall be paid for Services performed prior to the effective date of termination to be determined (a) regarding lump sum or fixed fee basis, on a pro rata basis based upon percentage completion, and (b) if time and materials, then based upon the time expended by Hellas personnel and materials used. Additionally, payment shall be made for all reasonable termination expenses, including but not limited to the cost of completing analyses, records and reports necessary to document job status at the time of termination, and any non-cancelable third party contracts. Hellas shall provide reasonable assistance to transition services to another consultant, if applicable. 4. Time for Performance; Delays; Force Majeure. 4.1 Hellas shall not be liable for delays in the performance of, or failures to perform, Services caused by circumstances beyond its reasonable control, including without limitation, acts of God or the public enemy, acts and/or omissions of government authorities, strikes and other labor disputes, riots, civil unrest, war, lockouts, accidents, fires, floods, unusually severe weather, epidemics and quarantine restrictions, death or disability of personnel, Client’s failure to furnish necessary information requested in writing by Hellas, sabotage, failures or delays in transportation or communication, failures or substitutions of equipment, embargos, and shortages of labor, fuel, raw materials or equipment. For delays resulting from actions or inactions of Client or its representatives, Hellas shall be given an appropriate time extension and shall be compensated for all additional costs of labor, equipment and other direct and indirect costs Hellas incurs during any delay or interruption of services caused by circumstances beyond Hellas’ control. Delays of more than ninety (90) days shall, at the option of either party, make these Terms and Conditions subject to termination. 5. Ownership of Materials. All deliverables prepared by Hellas shall become the property of Client once payment has been made, subject to the restrictions on use in this Section. Notwithstanding the foregoing, Hellas expressly reserves its rights in (a) ideas, know-how, methodologies, skills, tools, techniques, expressions, processes, routines and technologies created, adapted or used by Hellas in its business generally, irrespective of whether possessed by Hellas prior to, or acquired, developed or refined by Hellas during the course of, the performance of the Services; (b) information, programming, documentation, data compilations, reports and any other media, working notes, drawings, designs, specifications, materials or other objects produced as a result of Hellas’ performance of the Services, other than deliverables and documents or reports provided to Hellas by Client; and (c) applicable rights to patents, copyrights, trademarks, service marks, trade secrets and other intellectual property rights inherent therein and appurtenant thereto that Hellas is entitled to under applicable law. Hellas agrees not to release any Project documents to third parties without prior Client authorization unless Hellas is required to do so by any applicable law, regulation, ordinance or court order. Hellas will retain all pertinent documents for a period of at least three (3) years from the date of final invoice, during which period the records will be made available to Client at all reasonable times upon prior written request. 2016 Hellas Construction, Inc. Professional Services A reement 5.1 Hellas shall be entitled to rely upon the accuracy and completeness of all documents concerning the Project which are furnished by Client. Any and all information and recommendations contained in Hellas’ reports, correspondence and other written documents are provided solely for the applicable Project. Any use of such information for any other purpose or any other project shall be at the Client’s sole risk and liability, and Hellas disclaims any responsibility or liability for such use. Client shall hold harmless and indemnify Hellas from and against any and all claims or losses of any kind with respect to such other use. 6. Assignment; Subcontractors. Neither Client nor Hellas shall assign any Work Order or any rights or obligations under these Terms and Conditions to any other person or entity without the express, written consent of the other, which consent may be withheld for any reason. Notwithstanding the foregoing, Hellas may enter into one or more subcontracts for the performance of some of the Services undertaken by Hellas under the terms of any Work Order. 7. Independent Contractor. Hellas is an independent contractor and not an employee, fiduciary, or agent of Client. Nothing in the Work Order, Terms and Conditions, or any other writing or statement shall be deemed to create a joint venture, partnership, or other business relationship between Client and Hellas other than that of independent contractor. 8. Standard of Care. 8.1 Hellas will conduct its Services in a manner consistent with that level of care and skill ordinarily exercised by members of the profession practicing in the geographical area of the Project under similar conditions. This standard of care shall be determined as of the time Hellas performs its Services and not as of any other time. Client agrees to provide Hellas with prompt written notice of any defect or suspected defect in the Services. 8.2 Hellas agrees to perform the Services pursuant to the terms of these Terms and Conditions, and in material compliance with all applicable laws, rules and regulations of government authorities. 8.3 EXCEPT AS EXPRESSLY SET FORTH HEREIN, HELLAS MAKES NO WARRANTIES, EXPRESS OR IMPLIED, OR WHETHER ARISING BY OPERATION OF LAW, COURSE OF PERFORMANCE OR DEALING, CUSTOM, USAGE IN THE TRADE OR PROFESSION OR OTHERWISE, WITH RESPECT TO THE SERVICES OR THE PROJECT, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE. 9. Site Conditions; Hazardous Substances; Reporting Requirements 9.1 Reporting Requirements. In the event Hellas discovers or is advised of site conditions that would likely impose on Client a reporting requirement (e.g., to the Environmental Protection Agency or applicable state agency), Hellas shall notify Client of the same. Client is responsible for all such reporting, and is responsible for and agrees to defend and hold harmless Hellas against any claim, liability, penalty, damages, or expense arising out of Client’s failure to comply with such reporting requirement. Notwithstanding the foregoing, if Hellas determines in its reasonable professional judgment that there is an actual or potential threat to human health or the environment that warrants such reporting, it shall have the right but not the obligation to 2016 Hellas Construction, Inc. Professional Services A reement confirm the existence of and/or report such conditions to the appropriate agency. 10. Insurance. Indemnification / Hold Harmless Consultant shall defend, indemnify and hold the Client, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the Client. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Client, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. A. Insurance Term The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. B. No Limitation Consultant’s maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the Client’s recourse to any remedy available at law or in equity. 2016 Hellas Construction, Inc. Professional Services A reement C. Minimum Scope of Insurance Consultant shall obtain insurance of the types and coverage described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. 2. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop-gap independent contractors and personal injury and advertising injury. The Client shall be named as an additional insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the Client using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant’s profession. D. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. E. Other Insurance Provision The Consultant’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the Client. Any Insurance, self-insurance, or self-insured pool coverage maintained by the Client shall be excess of the Consultant’s insurance and shall not contribute with it. F. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. 2016 Hellas Construction, Inc. Professional Services A reement G. Verification of Coverage Consultant shall furnish the Client with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. H. Notice of Cancellation The Consultant shall provide the Client with written notice of any policy cancellation within two business days of their receipt of such notice. I. Failure to Maintain Insurance Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the Client may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Client on demand, or at the sole discretion of the Client, offset against funds due the Consultant from the Client. J. Client Full Availability of Consultant Limits If the Consultant maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Client evidences limits of liability lower than those maintained by the Consultant. 11. Limitation of Liability. Client agrees that, to the fullest extent permitted by law, Hellas’ total liability to Client for any and all suits, causes of action, injuries, damages, claims, losses, judgments, and expenses (including attorneys’ fees, costs, and expenses) (collectively, “Claims”) arising out of or related to the Services or the Project, regardless of the cause of such Claim, is limited to an amount not to exceed the total fee paid under the Work Order for Services performed by Hellas (but not its sub-consultants or subcontractors) or the proceeds actually paid under Hellas’ insurance policies, whichever is greater. Client will not seek damages in excess of the above limitation directly or indirectly through suits with other persons or entities not signatory hereto who may file cross-claims or counterclaims against Hellas or join Hellas as a third-party defendant. In no event will any officer, director, shareholder, or employee of Hellas have any liability whatsoever to Client. Client and Hellas will not be liable to each other for any special, indirect, consequential, or punitive damages arising out of or related to any Work Order, the Services, or the Project; provided, however, that the foregoing shall not be deemed to limit any indemnity obligation of a party with respect to third party claims or either party’s recovery in the event of willful misconduct by the other party. 12. Indemnification. 12.1 Hellas agrees to indemnify, defend, and hold harmless Client, its officers, directors, and employees, agents, and affiliates, from and against all Claims on account of 2016 Hellas Construction, Inc. Professional Services A reement personal injury or property damage arising out of or resulting from the negligence or willful misconduct of Hellas in connection with the Services, but not to the extent that such Claims are caused by the negligence or willful misconduct of Client, or its employees, agents, or contractors of any tier. 12.2 Client agrees to indemnify, defend, and hold harmless Hellas, its officers, directors, and employees, agents, and affiliates, from and against all Claims on account of personal injury or property damage arising out of or resulting from the negligence or willful misconduct of Client or its employees, agents, or contractors, but not to the extent that such Claims are caused by the negligence or willful misconduct of Hellas, or its employees, agents, or contractors of any tier. 12.3 Client further agrees to release, indemnify, defend, and hold harmless Hellas (along with its officers, directors, agents, employees, sub-consultants and subcontractors) from and against any Claims (including without limitation all investigation and remediation costs) arising out of or related to (a) third party suits for trespass; (b) utilities and underground structures not properly shown on documents provided by Client or not properly located by utility owners, (c) Client’s modifications to deliverables, use of deliverables for purposes other than the Project, or provision of any deliverables to third parties (transmitted, disclosed, published, or referred) without Hellas’ prior written consent, (d) the past, present or future treatment, storage, disposal, generation, use, transport, movement, presence, release, threatened release, spill, installation, sale, emission, injection, leaching, leaking, pumping, dumping, escaping, or seeping of any Hazardous Substances or wastes, or of materials containing or alleged to contain Hazardous Substances or waste, on, in, under or affecting all or any portion of any property on or in connection with which Hellas provides Services or any surrounding areas, that is not caused by the negligence or willful misconduct of Hellas, (e) the handling, generation, treatment, storage, transportation, arrangement for disposal, or disposal of Hazardous Substances, unless caused by the negligence or willful misconduct of Hellas, and (f) any allegation or claim that Hellas is a generator, operator, owner, arranger, transporter, disposer, treater, or other actual or potentially liable person or party under any federal, state, or local environmental law or regulation. 13. Dispute Resolution. Before either Client or Hellas may initiate litigation, any dispute shall be referred to nonbinding mediation before an agreed upon mediation resolution service by both parties at a location convenient for the Client and Hellas to attend. Each party shall pay half of the filing fee and other costs charged by the mediation service, and each party shall pay its own costs and fees incurred in conjunction with the mediation. Nothing stated herein shall preclude the parties from later agreeing, in writing, to submit any dispute to binding arbitration or other alternative dispute resolution procedure. 14. Notices. Notices required to be given to either party pursuant to these Terms and Conditions shall be delivered by (a) first class or certified mail to the address of the party shown below unless a different address has been designated in writing, (b) hand delivery, (c) fax with confirmation of transmission, or (d) reputable overnight courier. Notice shall be deemed received three business days after mailing, one business day after placed in the hands of a reputable overnight carrier, or upon delivery or fax transmission. 15. Miscellaneous 15.1 Nothing stated herein or in any Work Order shall create a contractual relationship with or cause of action in favor of any person or entity not a party hereto. There are no intended third 2016 Hellas Construction, Inc. Professional Services A reement party beneficiaries of the Work Order or these Terms and Conditions (except as may be expressly provided for with respect to each party’s indemnity obligations), and there shall be no incidental third party beneficiaries. 15.2 If any provision of these Terms and Conditions or any Work Order is ruled to be unenforceable, then such provision shall be given effect to the maximum extent allowed by law, and all remaining terms shall continue to be in full force and effect. 15.3 All terms of these Terms and Conditions and any Work Order allocating or limiting liability, providing indemnification against or release of liability, and any other provision which expressly or in order to give it full effect survives termination of the Project or any Work Order, shall survive the completion of the Services and the termination of Work Order and these Terms and Conditions. 15.4 Causes of action between Client and Hellas (along with their respective officers, directors and employees) shall be deemed to have accrued with respect to Services, and the applicable statute of limitations shall commence to run, not later than the date of Hellas’ invoice for such Services. 15.5 No modification or amendment of any Work Order (except as expressly provided for herein) or these Terms and Conditions shall be effective unless such modification or amendment is in writing and signed by an authorized representative of each party. 15.6 In the event of a dispute arising under the Work Order or these Terms and Conditions, or the breach or alleged breach thereof, the substantially prevailing party shall be awarded its reasonable costs incurred (including staff time at current billing rates; court costs; expert witness fees; attorneys’ fees, costs, and expenses upon trial, arbitration or appeal; collection or lien fees; late payment charges and interest; and other claim-related expenses). Venue for any action shall be the state or federal court in Seattle, Washington. The internal laws of the State of Washington shall apply in any such proceeding without regard to conflict of law principles. Hellas Construction City of Arlington Ben Johnson Barbara Tolbert, Mayor 12710 Research Blvd., Suite 240 Austin, TX 78759 238 N. Olympic Avenue Arlington, WA 98223 Date: Date: 23104 57th Avenue West Phone (425) 835-0315 Mountlake Terrace, WA 98043 Fax (425) 835-0679 WWW.HELLASCONSTRUCTION.COM September 13th 2016 Christopher Young Director/Building Official 18204 59th Drive NE Arlington Arlington WA 98223 RE: Quake Field Improvements Hellas Construction, Inc. is pleased to provide this Scope of Work and Proposal for the following work on the two existing west side fields.. This pricing includes local prevailing wages. General Conditions Hellas will: 1. Provide project Insurance, Supervision and Mobilization. 2. Provide construction surveying, layout and staking for the Hellas scope of work. 3. Provide performance and payment bonds. 4. Provide, prior to construction, all required submittals. 5. Provide an updated monthly schedule. 6. Conduct a weekly construction site meeting. 7. Provide a Maintenance and Operations Manual. 8. Provide any traffic control if necessary while crew is onsite. 9. Provide final punch-out and clean-up of the completed project. Athletic Field In-Filled Synthetic Turf Hellas will: 1. Remove and grub of existing infield on both fields for a total of approximately 26,312 sq ft.. 2. Excavate six inches to subgrade per attached Geotechnical Report under the assumption that no additional excavation or fill will be required beyond the minimum quantity required to achieve the subgrade necessary to install the synthetic turf, storm drainage and subsurface drainage system. 3. Mirafi 140 N filter fabric over entire subgrade and in the collector drain trenches. 4. All collector drain and flat drain pipe included in original base bid. 5. 4” depth of permeable aggregate base material. 6. 2” depth of permeable top course material. 7. Modify existing irrigation system to achieve the minimum water needed for Geo Plus. 8. Provide and install approximately 26,312 square feet of Matrix® synthetic turf. 9. Provide and install Geo Plus organic infill. 10. Provide 8 year manufacturer warranty. WWW.HELLASCONSTRUCTION.COM 11. Gmax testing 12. Provide 1 turf groomer. 13. Provide an 8’ wide asphalt walkway from the fields to the parking lot per attached renderings. 14. Provide approximately 14,213 sq ft. of asphalt per attached rendering. 15. Provide and install new galvanized chain link fence fabric using existing posts. 16. Hellas has included a $5000.00 contingency for any unforeseen occurrences. After synthetic turf installation is complete, Hellas will provide an operation and maintenance orientation for care of the turf field, and all of the supplied equipment quoted above. PROPOSAL PRICE $598,336.00 _____________________________________________________________________________ Notwithstanding anything to the contrary in any of the Contract documents, under no circumstances shall the Performance bonds, maintenance bonds or the obligations of the Surety be liable for any warranty obligations that exceed 1 year from the date of substantial completion as defined in the Contract documents. EXCLUSIONS 1. Owner/CM shall provide ingress/egress for ALL personnel, equipment and materials; typical construction traffic shall be expected for the duration of this contract. Contractor NOT responsible for damage due to typical construction traffic ingress/egress to the construction site. 2. Scoreboards, time clocks and associated electrical boxes, conduit and wiring. 3. Taxes. 4. Permits and fees 5. Irrigation and landscaping not stated in the scope above. 6. Watering and mowing existing lawn during construction. 7. Removal and remediation of unsuitable soils. 8. Any treatment or remediation of hazardous materials 9. Overtime work hours (nights and weekends) Ben Johnson 425.248.8779 Jeff Bergevin 425.754.2275 Business Development NW Region Vice President NW Region Hellas Construction, Inc. Hellas Construction, Inc. INFIELD TURF PER FIELD (2 TOTAL): AREA OF TURF = 13,156 SQ. FT. TURF PERIMETER = 441 LF CAMEL TURF = 10,397 SQ. FT. GREEN TURF = 2,759 SQ. FT. AREA OF TURF = 39,748 SQ. FT. TURF PERIMETER = 787 LF CAMEL TURF = 15,296 SQ. FT. GREEN TURF = 24,452 SQ. FT. PHASE 1 - PROPOSED ASPHALT SURFACE AREA = 14,213 SQ. FT. PHASE 2 - PROPOSED ASPHALT SURFACE AREA = 18,377 SQ. FT. AREA OF TURF = 39,748 SQ. FT. TURF PERIMETER = 787 LF CAMEL TURF = 15,296 SQ. FT. GREEN TURF = 24,452 SQ. FT. PHASE 1 PHASE 2 N SCALE: 1:50 0 25 50 100 Approved As Is Approved As Noted Resubmit As Noted Signature: Print: Date: AR L I N G T O N B O Y S & G I R L S C L U B - Q U A K E F I E L D SY N T H E T I C T U R F L I T T L E L E A G U E B A S E B A L L I N F I E L D Ar l i n g t o n , W a s h i n g t o n City of Arlington Council Agenda Bill Item NB #4 Attachment G COUNCIL MEETING DATE: October 3, 2016 SUBJECT: Ordinance amending the Arlington Municipal Code Sections 2.04.020 and 2.04.050 relating to City Council Meetings ATTACHMENTS: Draft Ordinance amending the Arlington Municipal Code Sections 2.04.020 and 2.04.050 relating to City Council Meetings DEPARTMENT OF ORIGIN Administration; Contact Kristin Banfield 360-403-3444 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Council is asked to approve the proposed changes to the Arlington Municipal Code (AMC) Sections 2.04.020 and 2.04.050 regarding Council meetings. Based on feedback from the Council at the September 26, 2016 Council Workshop, the language in AMC Section 2.04.020 was amended to formally cancel meetings on the second, third, and fourth Mondays in August, and the first week in September. The change to AMC Section 2.04.050 changes the order of the Council meeting to reflect current practice. HISTORY: The last updates to these sections of AMC Chapter 2.04 were completed in September, 2010. ALTERNATIVES RECOMMENDED MOTION: I move to approve the proposed ordinance amending the Arlington Municipal Code Sections 2.04.020 and 2.04.050 relating to City Council Meetings. ORDINANCE NO. 2016-XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON AMENDING ARLINGTON MUNICIPAL CODE SECTION 2.04.020 RELATING TO CITY COUNCIL MEETINGS WHEREAS, the City of Arlington, Washington has the authority to adopt ordinances for the general welfare of its citizens; and WHEREAS, certain provisions of the Arlington Municipal Code are outdated and require revision; and WHEREAS, the City Council of the City of Arlington has requested revisions be made to Arlington Municipal Code Sections 2.04.020 and 2.04.050 relating to City Council Meetings; NOW, THEREFORE, the City Council of the City of Arlington, Washington does hereby ordain as follows: Section 1. Arlington Municipal Code Section 2.04.020 is amended to read as follows: 2.04.020 Meetings—Time and Place—When meetings fall on legal holidays. The city council shall hold its regular public meetings on the first, second, and third, and fourth Mondays of each month; provided, however, that the city council shall not hold meetings on the second, third, and fourth Mondays of August or the first full week of September.. , and its workshops on the second and fourth Mondays of each month;The meetings on the second and fourth Mondays of each month shall be reserved for workshops. provided, however, that wWhenever such any regular meeting falls upon a Monday declared in RCW 1.16.050 now or in the future as a legal holiday, then the regular meeting of the city council shall be held upon the following Tuesdayon the next business day and no special notice of such meeting need be given. If there is no business for which a meeting is needed, the meeting may be cancelled. The city council shall not hold meetings on the second, third, and fourth Mondays of August and the first Monday of September. All meetings shall begin at seven p.m. Meetings shall be held at the Arlington Police Station/City Hall Annex, 110 E. 3rd St., Arlington, Washington; provided that the city council may adjourn from time to time to meet at any other publicly announced place.. Section 2. Arlington Municipal Code Section 2.04.050 is amended to read as follows: 2.04.050 - Transaction of business—Procedure. The following rules will govern the proceedings of the city council. A quorum being present, the council will Formatted: Indent: Left: 1" Formatted: Underline Formatted: No underline Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Indent: Left: 0.5", Space After: 0 pt, Line spacing: single Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Normal, Indent: Left: 1" Formatted: Font: (Default) Times New Roman, 12 pt, Underline Formatted: Font: (Default) Times New Roman, 12 pt proceed to transact the business before it in the following manner, unless the sa me be temporarily suspended by unanimous consent: (1) Call to order; (2) Roll call of members; (3) Proclamations (optional) (4) Special Guests and Presentations (optional) (35) Public comment, for members of the public to speak to the council regarding matters not on the agenda; (46) Consent agenda and approval of claims; (57) Public hearing; (68) Unfinished business; (79) New business; (810) Discussion & Information items; (9) Information items; (1011) Administrator and staff reports; (12) Council member reports (optional); (1113) Mayor's report; (12) Council member reports (optional); (1314) Executive session (optional).); (15) Adjourn. Section 3. Severability. If any provision, section, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section 4. Effective Date. A summary of this Ordinance consisting of its title shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after the date of publication. PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this _____ day of ____________________, 2016. CITY OF ARLINGTON ____________________________ Barbara Tolbert, Mayor ATTEST: _________________________ Kristin Banfield, City Clerk Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Indent: Left: 1.3", Space After: 0 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Indent: Left: 1.3" Formatted: Indent: Left: 1.3", Space After: 0 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Underline Formatted: No underline Formatted: Underline Formatted: Indent: Left: 0" Formatted: Space After: 0 pt, Line spacing: single APPROVED TO AS FORM: __________________________ Steven J. Peiffle, City Attorney