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HomeMy WebLinkAbout04-11-2016 Council Workshop Revised SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert - Deana APPROVAL OF THE AGENDA Mayor Pro Tem Debora Nelson WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Amy Spain - Snohomish County Tourism Bureau Annual Report 2. Resolution - Work Plan for Conditions of Certification of the ATTACHMENT A Comprehensive Plan Update Staff Presentation: Chris Young Council Liaison: Jesica Stickles 3. Property Tax Exemption Resolution ATTACHMENT B Staff Presentation: Chris Young Council Liaison: Chris Raezer 4. Reject All Bids and Request Authorization to Rebid ATTACHMENT C Haller Park Restroom/Shelter Staff Presentation: Marc Hayes Council Liaison: Mayor Pro Tem Debora Nelson 5. Dedication of Right of Way for 173rd Street ATTACHMENT D Staff Presentation: Marc Hayes Council Liaison: Mayor Pro Tem Debora Nelson 6. Biosolids Hauling Contract ATTACHMENT E Staff Presentation: Jim Kelly Council Liaison: Mike Hopson Arlington City Council Workshop Monday, April 11, 2016 at 7:00 p.m. City Council Chambers – 110 E Third St SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. 7. 2016 On-Call Construction Inspection Services ATTACHMENT F Staff Presentation: Jim Kelly Council Liaison: Jan Schuette 8. Street Closures for Annual Events ATTACHMENT G Staff Presentation: Sarah Lopez Council Liaison: Mayor Pro Tem Debora Nelson 9. Police Department Re-Organization Phase II ATTACHMENT H Staff Presentation: Jonathan Ventura Council Liaison: Marilyn Oertle 10. Miscellaneous Council Items EXECUTIVE SESSION Discussion of pending or potential litigation [RCW 42.30.110(1)(i)] City Attorney Steve Peiffle RECONVENE PUBLIC COMMENT For members of the public to speak to the Council regarding matters on the Council Workshop agenda. Please limit your remarks to three minutes. ADJOURNMENT Mayor Barb Tolbert To open all attachments, click here City of Arlington Council Agenda Bill Item: WS #2 Attachment A COUNCIL MEETING DATE: April 11, 2016 SUBJECT: Resolution adopting the Work Plan that addresses the recommended “Conditions for Certification” of the Comprehensive Plan per Puget Sound Regional Council (PSRC). ATTACHMENTS: March 31, 2016 PSRC Plan Review Report and draft resolution DEPARTMENT OF ORIGIN Community & Economic Development EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: The City of Arlington is required to adopt a work plan that will address the various inconsistencies relating to the 2015 Comprehensive Plan update. These inconsistencies are outlined in the PSRC report in Exhibit A. HISTORY: PSRC recommends conditional certification of the comprehensive plan, as outlined in the Plan Review Report, to the Growth Management Policy Board. This will allow Arlington time to address the various inconsistencies regarding its buildable lands analysis and additional recommendations during the 2017 Docket process. The work plan is required to be adopted by the City Council, via Resolution. ALTERNATIVES Approve staff’s recommendation with modifications Table staff’s recommendation Deny staff’s recommendation RECOMMENDED MOTION: Worksho ; discussion onl . PSRC Plan Review & Certification Recommendation City of Arlington Comprehensive Plan Page 1 of 10 PSRC PLAN REVIEW REPORT & CERTIFICATION RECOMMENDATION CITY OF ARLINGTON COMPREHENSIVE PLAN March 31, 2016 BACKGROUND The Washington State Growth Management Act calls for coordination between local, regional, and state planning efforts. To advance this coordination, state law requires PSRC to certify that regional transit plans, countywide planning policies, and local comprehensive plans within the central Puget Sound region conform to: (1) established regional guidelines and principles, (2) the adopted long-range regional transportation plan, and (3) transportation planning requirements in the Growth Management Act. Within the central Puget Sound region, the multicounty planning policies in VISION 2040 have been established as the regional guidelines and principles under Revised Code of Washington (RCW) 47.80.026. Certification of local comprehensive plans is also a requirement for jurisdictions and agencies that intend to apply for PSRC funding or proceed with any project submitted into the Regional Transportation Improvement Program, regardless of funding source. Within the central Puget Sound region, local governments and PSRC have worked together to develop an overall process (Adopted Policy and Plan Review Process, Revised September 2003) for reviewing and certifying local, countywide, regional, and transit agency policies and plans.1 This process also provides an opportunity to coordinate and share information related to local and regional planning. A set of materials, compiled in a Plan Review Manual, provides details on the review and certification process, background, and framework. The manual also provides guidance and checklists for aligning plans and policies with VISION 2040, Transportation 2040, and Growth Management Act requirements. DISCUSSION This report summarizes the findings and recommendations regarding the periodic update to the comprehensive plan for the City of Arlington, adopted by the city on July 6, 2015. PSRC last certified amendments to the city of Arlington’s comprehensive plan in July 2014. PSRC staff reviewed the updated 2015 comprehensive plan and coordinated with city staff in the development of this report. CERTIFICATION RECOMMENDATION Based on the review of the City of Arlington comprehensive plan, the following action is recommended to the PSRC Growth Management Policy Board, Transportation Policy Board, and Executive Board: The Puget Sound Regional Council conditionally certifies that the transportation-related provisions in the City of Arlington 2015 comprehensive plan conform to the Growth Management Act and are consistent with multicounty planning policies and the regional transportation plan. Conditional status is in place until the City of Arlington addresses the inconsistencies between population and housing growth targets adopted by Snohomish County and the 1 The certification requirement in the Growth Management Act is described in RCW 47.80. The specific requirements for transportation elements in local comprehensive plans are spelled out in RCW 36.70A.070. PSRC’s Interlocal Agreement, Section VII, also provides direction for the review of local comprehensive plans and countywide policies (Resolution A-91-01, amended March 1998). The Council's Executive Board last updated its process for Policy and Plan Review in September 2003. The process is also described in VISION 2040, Part IV: Implementation. PSRC Plan Review & Certification Recommendation City of Arlington Comprehensive Plan Page 2 of 10 capacity to accommodate those targets under the adopted land use plan. Resolution of these inconsistencies should be accomplished, as appropriate, through revisions to the comprehensive plan and through the Snohomish County Tomorrow targets reconciliation process. In addition, the transportation element should be amended to address use of consistent land use assumptions across all plan elements, gaps in fully meeting state requirements for nonmotorized transportation planning and a multiyear transportation financing plan. The city acknowledges this and commits to addressing the conditions according to the following schedule: 1. Council adoption of a plan of work that addresses the conditions identified in the certification report by May 31, 2016. 2. Submission of a draft amended comprehensive plan and supporting documents that address the conditions to PSRC for review and comment in advance of adoption. 3. Once the conditions are adequately addressed, submission of the adopted amended comprehensive plan and supporting documents by December 31, 2017 for review and certification by PSRC. In the event that the Snohomish County reconciliation process extends beyond this date, the city will be asked to report on progress in resolving any reconciliation issues and request an extension to satisfy related conditions of this regional certification. Conditions for full certification are described in more detail in the body of this report. Specifically, conditions related to updated transportation plan information are described on page 3 and conditions related to growth targets and capacity are described on page 5. The remainder of this report contains a summary of the PSRC review of the City of Arlington comprehensive plan update. Under each heading, the scope of the certification review, as guided by the Plan Review Manual and checklist for local comprehensive plans, is listed in high level bullets. Discussion in each topic area highlights exemplary provisions of the plan, as well as issues identified through the certification review where future work is needed to more fully address VISION 2040, Transportation 2040, and Growth Management Act planning requirements. PSRC recognizes that the timing and mechanism for addressing each of the comments will vary based on the jurisdiction, its resources and plan update process, and the nature of the comment. PSRC Plan Review & Certification Recommendation City of Arlington Comprehensive Plan Page 3 of 10 Part I: Conformity with Growth Management Act Transportation Planning Requirements SCOPE OF REVIEW The Growth Management Act (RCW 36.70A.070(6)) includes several requirements related to transportation elements in local comprehensive plans. These requirements are summarized as follows: Land use assumptions and forecasts of travel demand that are internally consistent and consistent with growth targets. Service and facility needs, including inventories of existing facilities, and level-of-service standards and concurrency provisions that address multiple modes of travel, planned land uses and densities, and state highways. Financing and investments, including a multiyear financing plan and reassessment strategy to address potential funding shortfalls. Intergovernmental coordination with neighboring cities, counties, and regional and state agencies. Demand management, including programs to implement the Commute Trip Reduction Act. Pedestrian and bicycle planning, including project funding and capital investments, education, and safety. Land uses adjacent to airports, identifying relevant facilities, existing and planned uses, and policies that discourage incompatible uses. Air quality is largely an interjurisdictional issue in which each jurisdiction's travel behaviors, measured through vehicle emissions, affect the regional airshed. The Washington Administrative Code (WAC) requires local transportation elements and plans to include "policies and provisions that promote the reduction of criteria pollutants" for mobile sources (WAC 173-420-080). When PSRC reviews plans, it also certifies that the comprehensive plans include air quality policies and provisions, including a commitment to meeting the requirements of applicable federal and state air quality legislation. DISCUSSION: EXEMPLARY PLAN PROVISIONS The city’s comprehensive plan effectively addresses many of the transportation planning requirements of the Growth Management Act and includes adequate air quality policies and provisions. Highlights include: The plan encourages the development and use of pedestrian, bicycle, and mass transit facilities that will, among other things, conserve non-renewable energy sources (GT-5 and PT-5.1-9). Goals and policies in the plan emphasize improving the safety of nonmotorized (i.e., walking and biking) travel (GT-8 and PT-8.3). The plan supports regional coordination to ensure that the city’s nonmotorized transportation network connects with regional networks and with the networks of neighboring jurisdictions (PT-5.7). DISCUSSION: CONDITIONS FOR CERTIFICATION The City of Arlington must address the following provision of the Growth Management Act and VISION 2040 in order to maintain certified status: The adopted plan references data, analysis, and policies developed in 2010 as part of an earlier effort to update the city’s transportation master plan. The city is currently working toward adoption of a revised transportation master plan, which may be used to respond to the issues highlighted below. The transportation element will need to be amended to address the following issues:  Use consistent future land use assumptions across all plan elements and document how those assumptions align with adopted growth targets. The Growth Management Act requires that travel demand forecasts and transportation need assessments be based on land use assumptions that PSRC Plan Review & Certification Recommendation City of Arlington Comprehensive Plan Page 4 of 10 correspond with the most recently adopted growth targets. These population and employment assumptions must be consistent throughout the comprehensive plan (e.g., land use element, transportation element, and housing element) (RCW 36.70A.070(6)(a)(i)). The transportation analysis in the adopted plan is not well documented and does not make clear how forecasts of travel demand relate to adopted growth targets or the land use element. The transportation element should be amended to clearly document land use assumptions and to demonstrate consistency with adopted growth targets. The city should amend the plan to document consistent land use assumptions across all elements. PSRC staff is available to provide data and technical assistance on methodology.  Include a complete and updated multiyear financing plan for transportation. The Growth Management Act (see RCW 36.70A.070(6)) requires that the transportation element include a financing plan that addresses: o Cost estimates for roadway, pedestrian, and bicycle improvements identified in the plan as needed over the 20-year planning period. o An estimate of revenue available for transportation over the 20-year planning period. o A reassessment strategy to document steps the city could take to close the gap, if any, between costs and revenues, such as additional demand management strategies, pursuing new revenues, reducing level-of-service standards, and land use changes.  Inventory existing and planned nonmotorized facilities. While the plan includes notable policies that address pedestrian and bicycle facilities, additional work is needed to complete the pedestrian and bicycle component of the transportation element (RCW 36.70A.070(6)(a)(vii), WAC 365-196- 430(2)(j)). The plan should include a map or list of sidewalks and bicycle facilities, as well as identification of a network of nonmotorized facilities and a project list to construct the network within 20 years (RCW 36.70A.070(6)(a)(iii)(A)). These nonmotorized projects should also be reflected in the multiyear financing plan (RCW 36.70A.070(6)(a)(iv)). See the Washington State Department of Commerce’s Transportation Element Guidebook for information on pedestrian and bicycle components and financing plans (http://www.commerce.wa.gov/Documents/GMS- Transportation-2012.pdf). Part II: Consistency with Regional Plans and Policies OVERVIEW This section discusses consistency with the adopted multicounty planning policies (established regional guidelines and principles under RCW 47.80.026) adopted in VISION 2040, and Transportation 2040, the region’s long-range transportation plan. In addition to the multicounty planning policies, VISION 2040 contains a Regional Growth Strategy with a preferred distribution of the region’s residential and employment growth, as well as a number of implementation actions for local governments to carry out. VISION 2040 calls for local comprehensive plans to contain a brief statement of how the plan addresses the multicounty planning policies. Each policy area addressed in VISION 2040 is discussed in turn below. VISION 2040 CONTEXT STATEMENT VISION 2040 calls for local plans to include a context statement that describes how the comprehensive plan addresses regional policies and provisions adopted in VISION 2040. The plan includes a context statement in the introduction that describes the city’s role in the region and how the plan implements VISION 2040. PSRC Plan Review & Certification Recommendation City of Arlington Comprehensive Plan Page 5 of 10 Environment SCOPE OF REVIEW VISION 2040 calls for local comprehensive plans to address the following environmental policy topics: Stewardship, including addressing the natural environment throughout the plan, decisions based on best- available science, and regional environmental initiatives. Earth and habitat, including open space protection, restoration and protection of native vegetation, and coordination with adjacent jurisdictions. Water quality, including actions that maintain hydrologic functions and reduce water pollution in ecosystems, watersheds, shorelines, and estuaries. Air quality and climate change, addressing federal and state laws, reduction of pollutants, Puget Sound Clean Air Agency policies, and reduction of greenhouse gas emissions and adaptation to climate change. DISCUSSION: EXEMPLARY PLAN PROVISIONS The city’s comprehensive plan addresses many of the environmental policy topics in VISION 2040 with strong goals and actionable policies. Highlights include: The plan promotes the protection of sensitive resources such as wetlands, streams and creeks, lakes and ponds, aquifer recharge areas, steep slopes, significant trees, fish and wildlife habitat and corridors, archaeological and historical sites and artifacts, geologically hazardous areas, and frequently flooded areas (PL-19.4). The plan directs the city to evaluate Low Impact Development techniques as the preferred approach prior to implementing traditional stormwater treatment and flow control facilities in order to minimize impacts on natural resources (PL-20.4). Goal GP-5 encourages the preservation and enhancement of open space, natural, and cultural resources. DISCUSSION: AREAS FOR FURTHER WORK The city should address the following comments at the earliest opportunity through future amendments to the comprehensive plan, subarea plans, or functional plans: □ The multicounty planning policies in VISION 2040 and the strategies in Transportation 2040 call for reducing greenhouse gas emissions and adapting to impacts related to climate change. See page 42 of VISION 2040 for an overview of climate change and related policies and page 34 in Transportation 2040 for information on the four-part greenhouse gas reduction strategy (land use, user fees, choices, and technology). The plan already includes some policies that support actions to reduce greenhouse gases, such as promoting transit and increasing nonmotorized transportation options. However, the city should consider directly addressing the climate change-related multicounty planning policies and including additional strategies such as emissions reductions from municipal operations and additional transportation demand management strategies. PSRC Plan Review & Certification Recommendation City of Arlington Comprehensive Plan Page 6 of 10 Development Patterns – including Regional Growth Strategy SCOPE OF REVIEW VISION 2040 calls for local comprehensive plans to address the following development patterns policy topics: Urban areas, including targets for housing and employment growth, compact communities that support transit and walking, and provisions for redevelopment of underused land. Centers, including planning for one or more central places as locations for compact, mixed-use development, with policies that prioritize funding to centers to advance development. Unincorporated urban areas, including policies that advance annexation and orderly transition of governance. Resource lands, including identification of steps to limit development. Regional design, addressing local provisions that apply the Transportation 2040 Physical Design Guidelines, energy efficient building, historic preservation, and enhanced sense of community. Health and active living, addressing healthy environment, physical activity and well-being, and safety. DISCUSSION: EXEMPLARY PLAN PROVISIONS The city’s comprehensive plan effectively addresses many of the development patterns policies in VISION 2040. Highlights include: Policies and provisions in the plan support the development of a compact, mixed use, pedestrian-oriented business district through strategies such as encouraging civic engagement, supporting local businesses, encouraging mixed use development, developing a Riverfront Master Plan, and developing design standards that reflect the city's history, scale, and character (PL-1.6, PL-15.8-34). Goal GL-12 and Policies GL-12.1-8 support and protect the manufacturing/industrial center and airport to help the city attract new manufacturing and industrial businesses. The plan directs the city to require site-sensitive development to protect environmental resources (GL-19 and PL-19.1-5). The plan supports regional policies to plan for annexation of unincorporated urban areas affiliated to the city, as well as coordinating future land uses and development standards, transportation facilities and improvements, utilities and other infrastructure, protected open spaces, potential park space, and trails with Snohomish County. DISCUSSION: CONDITIONS FOR CERTIFICATION The City of Arlington must address the following provision of the Growth Management Act and VISION 2040 in order to maintain certified status: □ The GMA requires local comprehensive plans to be updated to accommodate the growth that is anticipated for the succeeding 20-year planning period (see RCW 36.70A.070, .115, and.130). Snohomish County, in consultation with its cities through the Snohomish County Tomorrow process, developed and adopted growth targets for the City of Arlington amounting to growth of 6,971 additional residents, 2,725 additional housing units, and 12,170 additional jobs by the year 2035. The adopted comprehensive plan does not fully provide sufficient development capacity to accommodate the growth targets in the city. In order to fully comply with the Growth Management Act, the plan should be amended to rectify the discrepancy between the adopted targets and future land use capacity provided by the comprehensive plan within the city limits. Options include the following: o Work with Snohomish County to adjust the growth targets through reconciliation, consistent with the Regional Growth Strategy, to reflect future growth in Arlington that can be accommodated by the land use plan over the planning period. Amend the comprehensive plan to document such a change. PSRC Plan Review & Certification Recommendation City of Arlington Comprehensive Plan Page 7 of 10 o Amend the plan, including land use, transportation, housing and other relevant elements, to reflect and affirmatively plan for the targeted growth, including provision of sufficient land uses and densities. DISCUSSION: AREAS FOR FURTHER WORK The city should address the following comments at the earliest opportunity through future amendments to the comprehensive plan, subarea plans, or functional plans: □ The plan contains many policies that support development of a manufacturing/industrial center and a compact, mixed-use, pedestrian-oriented business district, which are supportive of VISION 2040’s focus on supporting a variety of central places throughout the region. VISION 2040 also recommends that local jurisdictions prioritize infrastructure funding within their identified centers. Policies that prioritize transportation, public realm, and other investments in the city’s centers would strengthen the plan’s support for development in these locations (MPP-DP-7, MPP-T-11-12). Housing SCOPE OF REVIEW VISION 2040 calls for local comprehensive plans to address the following housing policy topics: Increased housing production opportunities, including diverse types and styles for all income levels and demographic groups. Affordable housing needs, including an assessment of existing and future housing needs based on regional and local factors, including household income, demographics, special needs populations, and adequacy of existing housing stocks. Regional housing objectives in VISION 2040, including promotion of housing diversity and affordability, jobs-housing balance, housing in centers, and flexible standards and innovative techniques. DISCUSSION: EXEMPLARY PLAN PROVISIONS The city’s comprehensive plan addresses the housing provisions contained in VISION 2040. Highlights include: The plan promotes affordable housing by supporting the development and use of tools such as alternative development types (e.g., accessory dwelling units, clusters, cottage housing, small lots, zero-lot lines, bungalow courts), regulatory tools (e.g., inclusionary zoning, SEPA exemption, flexible development standards, performance standards), general incentives (e.g., density bonuses, parking reductions, permitting priority), financial help (e.g., reduced permit and utility connection fees), and project level actions that help with affordability (affordability covenants) (PH-8.3). The plan directs the city to support and participate in regional housing cooperatives such as Snohomish County’s Alliance for Affordable Housing and other regional organizations that promote affordable housing (PH-8.2). DISCUSSION: AREAS FOR FURTHER WORK The certification review did not identify any major areas for improvement of the plan to better align with regional guidelines and principles on housing. PSRC Plan Review & Certification Recommendation City of Arlington Comprehensive Plan Page 8 of 10 Economy SCOPE OF REVIEW VISION 2040 calls for local comprehensive plans to address the following economic development policy topics: Include an economic development element that addresses: business, people, and places. Retention and recruitment efforts that support family wage jobs, industry clusters that export goods and services, and small businesses that are locally owned. Equitable benefits and impacts, including provisions and programs that promote economic vitality in distressed areas or areas with disadvantaged populations. Adequate housing growth in centers through collaboration with the private sector and provision of infrastructure. DISCUSSION: EXEMPLARY PLAN PROVISIONS The city’s comprehensive plan addresses the economic provisions contained in VISION 2040. Highlights include: The plan supports jobs/housing balance within the city by working to ensure an adequate employment (commercial and industrial) land base (PE-1.3). The plan directs the city to promote living wage jobs by encouraging employers to locate in Arlington and through support for local businesses (PE-1.5 and PE-1.14). The plan promotes tourism as an economic development strategy, which includes support for the development of the Whitehorse Trail to Darrington and other trail systems, the Stillaguamish riverfront, and other riverfront parks (PE-7.1 and PE-7.2). DISCUSSION: AREAS FOR FURTHER WORK The certification review did not identify any major areas for improvement of the plan to better align with regional guidelines and principles on economic development. Transportation SCOPE OF REVIEW VISION 2040 and Transportation 2040 call for local comprehensive plans to address the following transportation policy topics: Maintenance, management, and safety, including clean transportation with reductions in pollution and greenhouse gas emissions, environmental factors, health and safety, stable and predictable funding sources, system and demand management strategies, and security and emergency response. Support for the Regional Growth Strategy, including system improvements that align with planned growth, prioritized investments that support compact development in centers, joint- and mixed-use development, complete streets and improvements to promote biking and walking, and context-sensitive design. Improved transportation options and mobility, including alternatives to driving alone, facilities and services for special needs transportation, avoidance of new or expanded facilities in rural areas, and financing methods. Linking land use and transportation, including integrating Transportation 2040 physical design guidelines in planning for centers and transit station areas, and land development tools that promote transportation alternatives. PSRC Plan Review & Certification Recommendation City of Arlington Comprehensive Plan Page 9 of 10 DISCUSSION: EXEMPLARY PLAN PROVISIONS The city’s comprehensive plan addresses the major transportation emphases in VISION 2040 and Transportation 2040, including maintenance, management, and safety; support for the Regional Growth Strategy; and providing greater options and mobility. Highlights include: The plan supports an effective multimodal transportation system by encouraging connectivity, aesthetics, and safety. For example, Policy PT-4.6 discourages the construction of cul-de-sacs and Policy PT-4.2 encourages the preservation and addition of street trees. In addition, Policy PT-8.1 directs the city to design streetscapes for new and improved roads to accommodate multimodal transportation options such as motor vehicles (including bus), bicycles, and foot traffic (pedestrians). The plan promotes increased transit ridership through supporting public education programs, encouraging transit-supportive land use strategies, coordinating with transit agencies and surrounding communities, and planning for "pedestrian-scale" neighborhoods and centers (GT-6, PT-6.1, and PT-6.2) The plan supports allowance of alternative design standards and materials to reduce impervious surfaces and allow for more natural forms of drainage (GT-10). DISCUSSION: AREAS FOR FURTHER WORK The city should address the following comments at the earliest opportunity through future amendments to the comprehensive plan, subarea plans, or functional plans: □ The transportation and other plan elements have many policies supportive of walking, biking and transit. Implementation of these policies would be strengthened through adoption of levels of service and a concurrency approach that includes multiple modes. The Growth Management Act requires level-of- service standards for all locally owned arterials and transit routes, and the multicounty planning policies call for other modes, such as biking and walking, to be addressed through this approach (MPP-DP-54-56). This will help with the evaluation of needs when comparing the inventories to the level-of-service standards, as well as multimodal concurrency requirements. The Washington State Department of Commerce’s Transportation Element Guidebook has information on how to set level-of-service standards and identify system needs (pages 143-150 and 183-189) (http://www.commerce.wa.gov/Documents/GMS-Transportation-2012.pdf). Public Services SCOPE OF REVIEW VISION 2040 calls for local comprehensive plans to address the following public services policy topics: Promote more efficient use of existing services, such as waste management, energy, and water supply, through conservation – including demand management programs and strategies. Promote renewable energy and alternative energy sources. Plan for long-term water needs, including conservation, reclamation and reuse. DISCUSSION: EXEMPLARY PLAN PROVISIONS The city’s comprehensive plan update contains policies that address the public services provisions of VISION 2040. Highlights include: Policy PS-7.2 directs the city to encourage water conservation, water reclamation and reuse among its residents through education and by providing water conservation kits. The plan supports improving solid waste and recycling practices through providing additional recycling infrastructure, technical support, resources, and outreach and public education on best management practices (PS-8.2). PSRC Plan Review & Certification Recommendation City of Arlington Comprehensive Plan Page 10 of 10 The plan promotes energy conservation through incentives and requirements for energy-saving transportation, land development patterns and practices, and building construction and operation methods and materials (GL-21). DISCUSSION: AREAS FOR FURTHER WORK The city should address the following comment at the earliest opportunity through future amendments to the comprehensive plan, subarea plans, or functional plans: □ We commend the city for prioritizing sanitary sewer service for development within the city. Please consider adding a policy on connection to the sewer system to address MPP-PS-9: Serve new development within the urban growth area with sanitary sewer systems or fit it with dry sewers in anticipation of connection to the sewer system. Alternative technology to sewers should only be considered when it can be shown to produce treatment at standards that are equal to or better than the sewer system and where a long-term maintenance plan is in place. Conclusion PSRC staff thanks the city for working through the plan review and certification process. PSRC is available to provide assistance for future plan updates. Additional planning resources can also be found at http://www.psrc.org/growth/planreview/resources/. If the city has questions or needs additional information, please contact Erika Harris at 206-464-6360 or eharris@psrc.org. RESOLUTION NO. 2016-XXX RESOLUTION NO. 2016-XXX A RESOLUTION OF THE CITY OF ARLINGTON ADOPTING A WORK PLAN FOR CERTIFICATION BY THE PUGET SOUND REGIONAL COUNCIL OF THE UPDATED AND REVISED CITY OF ARLINGTON COMPREHENSIVE PLAN TRANSPORTATION ELEMENT WHEREAS, the Growth Management Act (GMA) requires that the Puget Sound Regional Council (PSRC) certify that regional transit plans, countywide planning policies, and local comprehensive plans within the central Puget Sound region conform to: (1) established regional guidelines and principles, (2) the adopted long-range regional transportation plan, and (3) transportation planning requirements in the Growth Management Act; and WHEREAS, certification of its comprehensive plan is also a requirement for the City of Arlington if it intends to apply for PSRC funding or proceed with any project submitted into the Regional Transportation Improvement Program, regardless of funding source; and WHEREAS, the PRSC Growth Management Policy Board, Transportation Policy Board, and Executive Board considered the recommendation of the “PSRC PLAN REVIEW REPORT & CERTIFICATION RECOMMENDATION, CITY OF ARLINGTON COMPREHENSIVE PLAN” dated March 31, 2016, and subsequently acted to conditionally certify that the transportation-related provisions in the City of Arlington 2015 comprehensive plan conform to the Growth Management Act and are consistent with multicounty planning policies and the regional transportation plan, subject to certain findings and conditions; and WHEREAS, according to the PSRC, the City of Arlington must work to address various inconsistencies determined by PSRC; and WHEREAS, the City is willing to address the issues raised by PSRC in its conditional certification and to adopt a work plan concerning the same; WHEREAS, the City supports the conditional determination by PSRC that the City’s comprehensive Plan is consistent with the Growth Management Act and other State, Federal, and local regulations; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON AS FOLLOWS: 1. The Arlington City Council hereby adopts as a work plan the items identified in the “PSRC PLAN REVIEW REPORT & CERTIFICATION RESOLUTION NO. 2016-XXX RECOMMENDATION, CITY OF ARLINGTON COMPREHENSIVE PLAN” dated March 31, 2016, a true copy of which is attached as Exhibit “A” hereto. 2. City staff is directed to add items to the future planning docket all work required to address the issues identified in the PRSC Plan Review Report identified above within the time schedule requested. ADOPTED by the City Council and APPROVED by the Mayor this ____day of _______ 2016. CITY OF ARLINGTON _______________________________ Barbara Tolbert, Mayor ATTEST: ________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: ________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: WS #3 Attachment B COUNCIL MEETING DATE: April 11, 2016 SUBJECT: Resolution – Designation of Industrial/Manufacturing Target Area for Property Tax Exemption ATTACHMENTS: Map of Proposed Target Area and Draft Resolution DEPARTMENT OF ORIGIN Community & Economic Development EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: RCW 84.25.060 and ESB 5761 Section 6 requires the Governing Authority to declare, via resolution, certain areas zoned for Industrial/Manufacturing as Target Areas and hold a Public Hearing prior to formal designation of the proposed Target Area. HISTORY: The Legislature finds that many cities have planned under the Growth Management Act, Chapter 36.70A RCW, and designated and zoned lands for Industrial and Manufacturing uses. Industrial and Manufacturing uses provide family living wage jobs essential for promoting its continued strength in the aerospace, technology, and other industries. Planning for industrial and manufacturing use is inadequate to attract new industry and manufacturing and an incentive should be created to stimulate development. The Legislature passed ESB 5761 which allows certain cities to take advantage of this incentive. Prior to adopting an ordinance a target area needs to be identified and proposed via resolution and the public hearing process. ALTERNATIVES Approve staff’s recommendation with modifications Table staff’s recommendation Deny staff’s recommendation RECOMMENDED MOTION: Worksho ; discussion onl . !"`$ ?Ó ?| ?Ô GI LI GI LI 204TH ST NE 35TH AVE NE 168TH ST NE SR530 SR 530 E 3RD ST 87TH AVE NE 211THPLNE SR 531 207TH ST NE E HIGHLAND DR 186TH ST NE E 1ST ST CEMETERY RD 200TH ST NE 92NDAVENE SR9 27TH AVE NE 74TH AVE NE 51ST AVE NE I-5 59TH AVE NE 188TH ST NE SR 9 E 5THST KNOLLDR 89TH AVE NE 19TH AVE NE S STILLAGUAMISH AVE 88TH DRNE 176TH PL NE 85TH AVE NE 192ND PL NE E 2ND ST 89TH AVE NE 33RD AVE NE 6TH AVE NE E BURKE AVE 196TH PL NE 23RDDRNE 166THPL NE 17TH AVE NE 19TH DRNE 15TH AVE NE 103RDDR NE 220TH ST NE 27TH AVE NE 35TH AVE NE 168TH ST NE MORAN RD 15TH AVE NE 59TH DR NE 180TH ST NE HAWKSVIEW DR 31ST AVE NE N MACLEOD AVE N OLYMPIC AVE N DUNHAM AVE 182ND ST NE 95TH AVE NE WOODLANDSWAY 45TH DR NE E 5TH ST MCPHERSON RD SCHLOMANRD TWIN LAKES AVE PIONEER HWY E 47TH AVE NE 43RD AVE NE 40TH DR NE 172ND ST NE 23RD AVE NE E GILMAN AVE 164TH ST NE EAGLEFIELD DR 188TH ST NE OLDBURNRD 204TH ST NE 67TH AVE NE 234TH ST NE 188TH ST NE 200TH ST NE I-5 MCELROY RD SMOKEY POINT BLVD SMOKEY POINT BLVD 27TH AVE NE TVEIT RD N WEST AVE 59TH AVE NE 83RD DR NE 91ST AVE NE 226THPLNE 80TH DR NE 190TH PL NE 79TH DR NE 67TH AVE NE 37TH AVE NE BURNRD W COUNTRY CLUB DR 59THDR NE ECOUNTRYCLUB DR 25TH AVE NE 63RD AVE NE CROWN RIDGE BLVD JORDANRD JORDANRD AIRPORT BLVD DIKERD DIKE RD BOVEE LN City of Arlington Designated Manufacturing/Industrial Target Areas Legend Areas zoned"General Industrial" Areas zoned "LIghtIndustrial" MIC City Parks City Limits UGA Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express orimplied, including but not limited to warranties of suitability for a particular purpose or use.Map data are compiled from a variety of sources which may contain errors and users whorely upon the information do so at their own risk. Users agree to indemnify, defend, and holdharmless the City of Arlington for any and all liability of any nature arising out of or resultingfrom the lack of accuracy or correctness of the data, or the use of the data presented in themaps. kdh MICZoning11x17_16 4/1/2016 1 inch = 2,417 feetScale: Date: File: Cartographer: µ Waterbodies and streams provided by Snohomish County Department of Information Systems, June 2009via CD. RESOLUTION NO. 2016-XXX RESOLUTION NO. 2016-XXX A RESOLUTION OF THE CITY OF ARLINGTON DESIGNATING A TARGET AREA WITHIN INDUCTRIAL INDUSTRIAL ZONED LANDS FOR PROPERTY TAX EXEMPTION WHEREAS, the Legislature finds that many cities have planned under the Growth Management Act, Chapter 37.70A RCW, and designated and zoned lands for industrial and manufacturing uses; and WHEREAS, the industrial and manufacturing industries provide family living wage jobs that are essential to a healthy economy; and WHEREAS, it is critical that Washington State and the City of Arlington promote its continued strength in the fields of aerospace, technology and other industries that will provide family wage job growth; and WHEREAS, planning for industrial and manufacturing use is inadequate to attract new industry and manufacturing, and an incentive should be created to stimulate the development of new industrial and manufacturing uses in the existing inventory of lands zoned for industrial and manufacturing use in targeted urban areas through a tax incentive as provided by ESB 5761 and RCW 84.25; and WHEREAS, the city City council Council may has authority to adopt a resolution of intention as to so designate an area as generally described in the resolutionfor beneficial tax treatment; and WHEREAS, the city City council Council must conduct a Public Hearing to consider the designation of the proposed target area; , to be held on April 18, 2016 at 7PM at City Council Chambers – 110 East 3rd Street Arlington, WA 98223; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON AS FOLLOWS: 1. The Arlington City Council hereby declares that the real property described on Exhibit “A” hereto is designated target area is located within aan area zoned for industrial/manufacturing uses, and that the City has determined that the targeting of the area, as evaluated by City of Arlington, will assist in the new construction of industrial/manufacturing facilities that will provide employment for family living wage jobsExhibit “A” hereto. RESOLUTION NO. 2016-XXX 2. The City Council agrees that there is insufficient family living wage jobs for its wage earning population and may designate a portion of the city’s industrial and manufacturing zoned and undeveloped land to receive an ad valorem tax exemption for the value of new construction of industrial/manufacturing facilities within a designated target area. 3. The City Council has determined that the criteria to designate certain areas zoned for industrial and manufacturing uses has been met and wishes to designate all areas within the Light and General Industrial zoned lands as a Designated Target Area.hereby declares its intent to designate the properties described on the attached Exhibit “A” as a “targeted area” for the creation of tax incentives pursuant to ESB 5761, and will conduct a Public Hearing to consider the designation of the proposed target area, to be held on April 18, 2016 at 7PM at City Council Chambers – 110 East 3rd Street Arlington, WA 98223 ADOPTED by the City Council and APPROVED by the Mayor this ____day of _______ 2016. CITY OF ARLINGTON _______________________________ Barbara Tolbert, Mayor ATTEST: ________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: ________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: WS #4 Attachment C COUNCIL MEETING DATE: April 11, 2016 SUBJECT: Request to reject all bids for the Haller Park Restroom/Activity Shelter project. ATTACHMENTS: Copy of Preliminary Bid Tab DEPARTMENT OF ORIGIN Community & Economic Development EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: LEGAL REVIEW: DESCRIPTION: Public bid opening for the Haller Park Restroom/Activity Shelter occurred on March 29, 2016. One bid was submitted for the project by Reese Construction Company in the amount of $ 499,250.00. The amount estimated/budgeted for the project was $284,623.00 with $30,693.00 being in house costs. The difference between the cost estimate and the bid received was in the amount of $214,627.00 Staff intends to re-bid the project at a later date in the fall of 2016. HISTORY: Project funded by CDBG Funds ($158,473.) Snohomish County Parks ($50,000.) City of Arlington ($50,000.) ALTERNATIVES None RECOMMENDED MOTION: Workshop; discussion only. At the April 18, 2016 Council meeting, the proposed motion will be “I move to reject all bids for the Haller Park Restroom/Activity Shelter Project, and allow staff the authority to Re-bid the project at a later date in Fall 2016.” 1 RESOLUTION NO. 2016-XXX A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON REJECTING ALL BIDS RECEIVED FOR THE HALLER PARK RESTROOM AND COMMUNITY ACTIVITY SHELTER PROJECT AND AUTHORIZING THE SAME TO BE RE-BID WHEREAS, the City of Arlington solicited requests for proposals for the Haller Park Restroom and Community Activity Shelter Project (hereinafter the “Project”); and WHEREAS, the bids exceeded the funding available for the project, and the Council wishes to reject all bids and rebid the project; NOW, THEREFORE, the City Council of the City of Arlington, Washington do hereby resolve as follows: 1. The City Council hereby rejects all bids submitted for the Project; and 2. City staff is authorized and directed to re-bid the Project at the soonest possible date. APPROVED by the Mayor and City Council of the City of Arlington this ______ day of April, 2016. CITY OF ARLINGTON ____________________________________ Barbara Tolbert, Mayor ATTEST: _________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: WS #5 Attachment D COUNCIL MEETING DATE: April 11, 2016 SUBJECT: Conveyance of real property for 173rd Street Right of Way purposes ATTACHMENTS: Illustrative map, depicting the proposed deeded property from “Biwer Property” for construction of 173rd St. NE; Exhibit “A” and Exhibit “B”(legal description and map); deed (to be provided) DEPARTMENT OF ORIGIN Community & Economic Development EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: n/a LEGAL REVIEW: DESCRIPTION: Conveyance of a strip of land as described in attached Exhibit A for the purpose of constructing a portion of 173rd St. NE (phase 1). This is consistent with the prior dedication of Right of Way from both the Best Western and the Cascade Skagit Healthcare Alliance properties, situated west of this parcel. HISTORY: Conveyance of property for Right of Way purposes is typically dedicated through the Land Use process. The criteria for the FAST grant application requires that all Rights of Way be secured prior to application, making it necessary for the property owner to convey the property prior to a Land Use submittal. ALTERNATIVES None RECOMMENDED MOTION: Workshop; discussion only. At the April 18, Council Meeting the proposed motion will be ”I move to accept the described real property as Right of Way for the purposes of roadway construction” Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied, including but not limited to warranties of suitability for a particular purpose or use. Map dataare compiled from a variety of sources which may contain errors and users who rely upon the information do so at their own risk. Users agree to indemnify, defend, and hold harmless the Cityof Arlington for any and all liability of any nature arising out of or resulting from the lack of accuracy or correctness of the data, or the use of the data presented in the maps. Pending Development New Medical Center New 100Room Hotel 1 7 3 r d P r o p o s e d L o c a l A c c e s s R o a d (Ph a s e 1 )(Ph a s e 2 ) 172ND ST NE 175TH PL NE 174TH PL NE SR 531 SMOKEY POINT BLVD 43RD AVE NE 173rd Street PH 1 & 2 1 of 1 4/6/2016 173rdStPH1_8.5x11_16 City of Arlington 1 inch = 263 feetSheet: Date: Scale: File: ±Proposed Local Access Phase 1 Phase 2 Biw ar Dedication City of Arlington Council Agenda Bill Item: WS #6 Attachment E COUNCIL MEETING DATE: April 11, 2016 SUBJECT: Biosolids Transportation and Beneficial Use ATTACHMENTS: None DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: Annual expenditure varies, estimate a cost not to exceed $80,000.00 per year. BUDGET CATEGORY: Fund 401 – Sewer Operating Fund LEGAL REVIEW: DESCRIPTION: Acceptance of Tenelco, Inc. proposal and award of contract for the Biosolids Transportation and Beneficial Use. HISTORY: The City must contract with a Department of Ecology (DOE) licensed contractor for the hauling and land application of biosolids in excess of what the City’s Biosolids Compost Facility (BCF) can process. The City’s former biosolids hauling contractor, Cascade Materials, ceased business operations in 2015. In February 2016 staff issued a Biosolids Transportation and Beneficial Use Request for Proposals (RFP) to find a replacement contractor to haul and land apply biosolids. One proposal was received from Tenelco, Inc. Tenelco, Inc. meets all of the requirements contained in the RFP, is properly licensed with the DOE, and is the City’s current interim biosolids contractor. Staff is requesting to accept the Tenelco proposal and authority to enter in contract. ALTERNATIVES - Remand to staff for further evaluation - Re-advertise the RFP RECOMMENDED MOTION: Workshop; discussion only. At the following council meeting the recommendation will be: “I move to accept the Tenelco, Inc. Biosolids Transportation and Beneficial Use proposal and authorize the mayor to sign the contract, pending final approval by the City Attorney”. City of Arlington Council Agenda Bill Item: WS #7 Attachment F COUNCIL MEETING DATE: April 11, 2016 SUBJECT: 2016 On-Call Construction Inspection Services for 2016 Pavement Preservation Projects ATTACHMENTS: Scope of Work for 2016 On-Call Construction Inspection Services. DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: $55,000 (est) BUDGET CATEGORY: Transportation Benefit District LEGAL REVIEW: DESCRIPTION: This is a proposal from Perteet, Inc. to provide On-Call Construction Inspection Services for the 2016 City 2016 Pavement Preservation Projects. HISTORY: In 2016 the City has planned and budgeted capital improvement projects to resurface approximately 5 miles of city roads. To meet the requirements of one federally funded project and to provide the needed technical inspection services beyond our staffing levels, the City publicly issued a Request for Qualifications (RFQ) for On-Call Construction Inspection Services. After requesting and reviewing qualifications from seven firms, the City elected to enter into negotiations with Perteet, Inc. for the 2016 projects On-Call Construction Inspection Services. The attached SOW is the result of the negotiations and will provide the services that the city does not have the staff to handle in house. The work will be contracted on a time and materials basis not to exceed an estimated fee of $55,000.00. ALTERNATIVES - Remand to staff for further discussion - Re-advertise for On-Call Construction Inspection services RECOMMENDED MOTION: No action at this time. At the April 18th Council Meeting the motion will be: “I move to accept the proposal from Perteet, Inc. for 2016 On-Call Construction Inspection Services and authorize the mayor to sign the contract, pending final approval by the City Attorney”. 2016 On-call Construction Inspection Services Agreement with Perteet Inc. EXHIBIT A Scope of Work City of Arlington 2016 On-call Construction Inspection Services INTRODUCTION This agreement involves providing the assistance of personnel for construction inspection services from March 21, 2016 to December 31, 2016. Perteet Inc. (Consultant) will provide construction inspection services for the City of Arlington (The City). GENERAL SCOPE OF SERVICES Project Administration and Management Field Inspection · Observe the technical conduct of the construction. · Submittal review: Shop drawings, lump sum breakdowns, schedules, and traffic control. · Inspect Contractor’s work to ensure that the project is built according to the Plans and Specifications. · Prepare detailed Inspector’s Daily Reports. · Prepare detailed Field Note Records. · Review for acceptance: Manufacturer’s Certificates of Compliance. · DBE Documentation · Monitor the Contractor’s traffic control procedures and systems and provide recommendations, including signage and notification of changes. · Provide construction photos. · Assist in providing documents and records of general compliance with City, County, State, and Federal requirements. City of Arlington Council Agenda Bill Item: WS #8 Attachment G COUNCIL MEETING DATE: April 11, 2016 SUBJECT: Street Closure for annual Special Events ATTACHMENTS: None DEPARTMENT OF ORIGIN Recreation EXPENDITURES REQUESTED: None BUDGET CATEGORY: LEGAL REVIEW: DESCRIPTION: May 7- Color Vibe 5K: This fun run will use the parking lane along the course for runners. Affected streets are: 5th Street, Stillaguamish Ave., Portage Street, South Olympic Ave. Parking lane closure would be 7am-11am. Sponsored by Cascade Valley Hospital. June 11- Show and Shine Car Show: Olympic Ave. closure from 1st to Division Street. Also requesting 3rd, 4th, 5th Streets from Olympic west to the alley. Sponsored by the Downtown Arlington Business Association. July 4- Grand Parade: Street closures for parade line-up include: Gilman Ave, Broadway Street, Division Street, Dunham Ave, N Macleod Ave. Olympic Ave. closed for parade. Street closure is 2:30-6:30pm. Sponsored by Cascade Valley Hospital July 8, 9, 10-Arlington Street Fair: Requesting Olympic Avenue from 5th to 1st Street. Sponsored by the Downtown Arlington Business Association. HISTORY: City Council approval is required for street closures. These are all annual events. The Car Show is requesting additional closures this year. ALTERNATIVES Do not authorize street closure(s). RECOMMENDED MOTION: Workshop; discussion only. City of Arlington Council Agenda Bill Item: WS #9 Attachment H COUNCIL MEETING DATE: April 11, 2016 SUBJECT: Police Department Re-Organization Phase II ATTACHMENTS: None (Reviewed at spring retreat) DEPARTMENT OF ORIGIN Administration / Police EXPENDITURES REQUESTED: No Change for 2016 BUDGET CATEGORY: Personnel / FTE LEGAL REVIEW: DESCRIPTION: Council is asked to consider authorizing the creation of a manager-level position that concentrates support to the police executive and administration functions while managing the support unit and performing essential responsibilities in high risk areas. HISTORY: A 2014 staffing study recommends adding an additional FTE to Police Services while improving management (training/development). In 2015 Phase I of Police Department Re-Organization eliminates CMDR positions and creates the DC. In Jan 2016 the existing Police Services Supervisor resigned. Where there previously had been 3 Commanders to oversee patrol ops and administrative ops, the DC now oversees all operations. ALTERNATIVES DC continues to directly oversee all operations, patrol and administrative (to include evidence) RECOMMENDED MOTION: Workshop; discussion only.