HomeMy WebLinkAbout01-19-2016 Council Meeting
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Deana
APPROVAL OF THE AGENDA
Mayor Pro Tem Chris Raezer
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
PUBLIC COMMENT
For members of the public to speak to the Council regarding matters NOT on the agenda. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Chris Raezer
1. Minutes of the January 4 and January 11, 2015 Council Meetings ATTACHMENT A
2. Accounts Payable
PUBLIC HEARING
NEW BUSINESS
1. Selection of Mayor Pro Tem ATTACHMENT B
Staff Presentation: Kristin Banfield
Council Liaison: Mayor Pro Tem Chris Raezer
2. Professional Service Agreement Renewal - Shockey Planning Group ATTACHMENT C
Staff Presentation: Chris Young
Council Liaison: Mayor Pro Tem Chris Raezer
3. Professional Services Contract - Roland Resources – Arlington ATTACHMENT D
Valley Road Right of Way
Staff Presentation: Eric Scott
Council Liaison: Debora Nelson
Arlington City Council Meeting
Tuesday, January 19, 2016 at 7:00 p.m.
City Council Chambers – 110 E Third St
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
4. Reid Middleton Contract Supplement - Arlington Valley Road Design ATTACHMENT E
Staff Presentation: Eric Scott
Council Liaison: Debora Nelson
5. Water Comprehensive Plan & Water Use Efficiency Goals Adoption ATTACHMENT F
Staff Presentation: Jim Kelly
Council Liaison: Mike Hopson
6. Sewer Comprehensive Plan Adoption ATTACHMENT G
Staff Presentation: Jim Kelly
Council Liaison: Mike Hopson
7. Transportation Improvement Board Grant Agreements ATTACHMENT H
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
8. Pump Purchase - Water Treatment Plant ATTACHMENT I
Staff Presentation: Jim Kelly
Council Liaison: Mike Hopson
9. Sole Source Resolution and Authority to Upgrade the ATTACHMENT J
City’s Closed Circuit Sewer Television System with Cues Camera
Staff Presentation: Jim Kelly
Council Liaison: Mike Hopson
DISCUSSION ITEMS
INFORMATION
ADMINISTRATOR & STAFF REPORTS
Mayor Barb Tolbert - Paul Ellis
MAYOR’S REPORT
Mayor Barb Tolbert
COUNCIL MEMBER REPORTS – OPTIONAL
Mayor Barb Tolbert - Mike Hopson/Marilyn Oertle
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Barb Tolbert
To open all attachments, click here
DRAFT
Page 1 of 2
Council Chambers
110 East Third
January 4, 2016
Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss,
Jesica Stickles, and Marilyn Oertle
Council Members Absent: None
City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Kristin Garcia, Sheri Amundson,
Bruce Stedman, Jonathan Ventura, Eric Scott, Maxine Jenft, Wendy Van Der Meersche, and City
Attorney Steve Peiffle
Also Known to be Present: Bill Kinney, Jan Link, Sherri Phelps, Barb Butner, Jan Bauer, Kirk Boxleitner,
Cristy Brubaker, Craig Christianson, Jim Weiss, and Jan Hopson
Mayor Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Chris Raezer moved to approve the Agenda. Jesica Stickles seconded the motion which
passed with a unanimous vote.
INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS
The Oath of office was given to Mayor Barb Tolbert and council members Marilyn Oertle, Mike Hopson,
and Sue Weiss, by City Attorney Steve Peiffle.
PROCLAMATIONS
PUBLIC COMMENT
Jan Link, from Academic Link Outreach, spoke regarding a request for academic support for middle
schools through her program, LEARNING LAB. She distributed handouts to council members and staff,
with a request for the adoption of a resolution of support to be drafted by City staff.
CONSENT AGENDA
Mayor Pro Tem Chris Raezer moved and Marilyn Oertle seconded the motion to approve the Consent
Agenda which was unanimously carried to approve the following Consent Agenda items:
1. Minutes of the December 21, 2015 meeting
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting January 4, 2016
Page 2 of 2
2. Accounts Payable: EFT Payments and Claims Checks #86117 through #86185 dated December
22, 2015 through December 30, 2015 in the amount of $277,252.21 and EFT Payments and
Claim Checks #86186 through #86208 dated January 1, 2016 through January 4, 2016 for
$55,083.89 and EFT Payments and Payroll Checks #28544 through #28565 for the period
December 1, 2015 through December 31, 2015 for $1,289,906.74.
PUBLIC HEARING
None
NEW BUSINESS
Arlington Boys & Girls Club presentation
Unit Director Bill Kinney of the Arlington Boys & Girls Clubs of Snohomish County updated council
members about the club. He stated that the new teen center should be completed by the end of 2016.
ADMINISTRATOR & STAFF REPORTS
None
COUNCIL MEMBER REPORTS and MAYOR’S REPORT
Jan Schuette gave a brief report, while Mike Hopson, Debora Nelson, Chris Raezer, Sue Weiss, Jesica
Stickles, and Marilyn Oertle had nothing to report at this time.
EXECUTIVE SESSION.
City Attorney Steve Peiffle indicated the need for an Executive Session to discuss pending or potential
litigation [RCW 42.30.110(1)(i)] to last approximately 15 minutes.
7:21:18 Council in recess.
7:40:20 Council reconvened.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:40 p.m.
____________________________
Barbara Tolbert, Mayor
DRAFT
Page 1 of 2
Council Chambers
110 East Third Street
January 11, 2016
Councilmembers Present: Mike Hopson, Jan Schuette, Debora Nelson Chris Raezer, Sue Weiss,
Jesica Stickles, and Marilyn Oertle
Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Chris Young, Jim Kelly, Eric Scott,
David Ryan, Kris Wallace, Jonathan Ventura, Deana Dean, and City Attorney Steve Peiffle.
Council Members Absent: None
Also Known to be Present: Sarah Arney, Bob Nelson, Kirk Boxleitner, Holly Sloan-Buchanan
Mayor Barbara Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed.
Chris Raezer moved to approve the agenda. Marilyn Oertle seconded the motion, which passed with a
unanimous vote.
WORKSHOP ITEMS ~ NO ACTION WAS TAKEN
Selection of Mayor Pro Tem
Kristin Banfield, Director of HR and Communications, opened the topic of council’s selection of Mayor Pro
Tem. Council will be asked at next week’s meeting to appoint a Mayor Pro Tem and an Alternate Mayor
Pro Tem who will both serve for the next two years. Brief discussion followed.
Academic Link Outreach LEARNING LAB Resolution
Kristin Banfield spoke to the proposed resolution in support of the Academic Link Outreach LEARNING
LAB Project in Arlington. Council comments followed.
Professional Service Agreement Renewal – Shockey Planning Group
Chris Young, Director of Community & Economic Development, spoke to the renewal of the professional
service agreement with Shockey Planning Group for 2016. The main focus of this year’s contract is to
assist the Planning Department with its Long-Range Planning goals outlined in the 2016 Work Plan. It
was noted that the City has contracted with Shockey Planning Group since 2014. Discussion followed.
Water Comprehensive Plan & Water Use Efficiency Goals Adoption
Jim Kelly, Public Works Director, spoke to the proposed adoption of the 2015 Water Comprehensive Plan
and Water Use Efficiency (WUE) Goals per recommendation from the City’s Planning Commission. The
Plan details how the City will safely, efficiently, and financially operate, maintain, and expand the water
system for the next 20 years to support existing service connections while also supporting growth targets
identified in the City’s 2015 General Comprehensive Plan. Brief discussion followed.
Sewer Comprehensive Plan Adoption
Jim Kelly spoke to the proposed request to adopt the Sewer Comprehensive Plan per recommendation
from the City’s Planning Commission. This plan mirrors the water comprehensive plan discussed prior.
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop DRAFT January 11, 2016
Page 2 of 2
Transportation Improvement Board Grant Agreements
Jim Kelly spoke to the proposal for the mayor to sign acceptance letters for three TIB grants and to sign
the grant agreements. In 2015, city staff applied for and received three grants: the Arlington Valley
Road, Pavement Preservation, and LED Street Light Conversion. The projects have been planned for
construction in 2016 with required match funds included in the 2016 budget, pending award of the grants.
Brief discussion followed.
Pump Purchase – Water Treatment Plant
Jim Kelly spoke to the request to purchase a Vertical Turbine Pump for the water treatment plan. This
item was budgeted for 2016. Council comments and questions followed.
Cues Camera Contract – Closed Circuit Television System
Jim Kelly spoke to the request for the City to adopt a sole source resolution for the rehabilitation of the
Sewer Department’s Closed Circuit Television Equipment and authorize staff to issue the rehabilitation
contract to the CUES Company. Council questions followed.
Professional Services Contract – Roland Resources – Arlington Valley Road Right of Way
Eric Scott, City Engineer, spoke to the proposed professional services contract with Roland Resources for
all real estate functions needed to analyze, negotiate and acquire up to 11 parcels along a proposed new
road alignment and needed in order to construct the Arlington Valley Road. Brief discussion followed.
Reid Middleton Contract Supplement – Arlington Valley Road Design
Eric Scott, City Engineer, spoke to the proposed supplement to the Reid Middleton professional services
contract for engineering and design services for the Arlington Valley Road Project. This contract
supplement will include work associated with design of water and sewer utilities, traffic signal
improvements to 204th St & 74th Ave, and lighting along the length of roadway. Brief discussion
followed.
Miscellaneous Council Items
Councilmember Nelson spoke to the PSRC Leadership Academy she will be attending and suggested
updating the Council Rules and Procedures. City Administrator Paul Ellis indicated the topic would be
added to the next workshop agenda. Councilmember Raezer spoke to the PSRC dinner next week.
Executive Session
None
Public Comment
None
Adjournment
The meeting was adjourned at 7:46 p.m.
____________________________
Barbara Tolbert, Mayor
City of Arlington
Council Agenda Bill
Item:
NB #1
Attachment
B
COUNCIL MEETING DATE:
January 19, 2016
SUBJECT:
Selection of Mayor Pro Tem
ATTACHMENTS:
Adopted Council Rules of Procedure
DEPARTMENT OF ORIGIN
Administration
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The City Council is to select a Mayor Pro Tem every two years. The Council Rules of
Procedure state as follows:
Selecting Mayor Pro Tem and Alternate Mayor Pro Tem:
The Mayor Pro Tem will be selected by a majority vote of the Council members at the second
meeting in January in even years or when there is a vacancy. In selecting the Mayor Pro Tem,
the Council will be guided by the following principles:
• To preserve continuity in the office, the Mayor Pro Tem shall generally serve for a term of
two (2) years.
• The Mayor Pro Tem should have served as a Council member for at least two (2) years
before appointment to the office of Mayor Pro Tem.
• In general, the appointment of Mayor Pro Tem will be to the eligible Council member who
has served the longest in office.
The Alternate Mayor Pro Tem will be the Council member that most recently served as
Mayor Pro Tem.
HISTORY:
Past Mayor Pro Tems: Sally Lien (2006-2007)
Marilyn Oertle (2008-2009)
Steve Baker (2010-2011)
Marilyn Oertle (2012-2013)
Chris Raezer (2014-2015)
ALTERNATIVES
No alternatives.
RECOMMENDED MOTION:
I move to select Councilmember Debora Nelson as the City’s Mayor Pro Tem.
City of Arlington
Updated 2010
City Council Rules of Procedure
August 31, 2010
Page 1
City Council Rules of Procedure
I General Rules
1.1 Meetings to be Public: All official meetings of the Arlington City Council shall be
open to the public with the exception of executive sessions for certain limited topics (as
defined in RCW Chapter 42.30). The journal of proceedings (minute book) shall be open
to public inspection.
1.2 Quorum: Four Council members shall be in attendance to constitute a quorum and be
necessary for the transaction of business. If a quorum is not present, those in attendance
will be named and they shall adjourn to a later time, but no adjournment shall be for a
longer period than until the next regular meeting.
1.3 Attendance, Excused Absences: RCW 35A. 12.060 provides that a Council member
shall forfeit his/her office by failing to attend three (3) consecutive regular meetings of
the Council without being excused by the Council. Members of the Council may be so
excused by complying with this section. The member shall contact the Chair prior to the
meeting and state the reason for his/her inability to attend the meeting. If the member is
unable to contact the Chair, the member shall contact the City Clerk or Deputy City
Clerk, who shall convey the message to the Chair. The Chair shall inform the Council of
the member's absence, state the reason for such absence and inquire if there is a motion to
excuse the member. Upon passage of such motion by a majority of members present, the
absent member shall be considered excused and the Recorder will make an appropriate
notation in the minutes. If the motion is not passed, the Recorder will note in the minutes
that the absence is unexcused.
1.4 Journal of Proceedings: A journal of all proceedings of the Council shall be kept by
the City Clerk and shall be entered in a book constituting the official record of the
Council.
1.5 Right of Floor: Any member desiring to speak shall be recognized by the Chair and
shall confine his/her remarks to one subject under consideration or to be considered.
1.6 Rules of Order. Roberts Rules of Order Newly Revised shall be the guideline
procedures for the proceedings of the Council. If there is a conflict, these rules shall
apply.
2. Types of Meetings
2.1 Regular Council Meetings: The Council shall meet on the first and third Monday of
each month at 7 p.m. When a Council meeting falls on a holiday, the Council shall meet
on Tuesday following the Monday holiday. The Council may reschedule regular meetings
August 31, 2010
Page 2
to a different date or time by motion. The location of the meetings shall be the Council
Chambers at 110 E. Third Street, unless specified otherwise by a majority vote of the
Council. All regular and special meetings shall be public.
2.2 Special Meetings: Special meetings may be called by the Mayor or any four (4)
members of the Council. The City Clerk shall prepare a notice of the special meeting
stating the time, place and business to be transacted. The City Clerk shall attempt to
notify each member of the Council, either by telephone or otherwise, of the special
meeting. The City Clerk shall give at least 24 hours' notice of the special meeting to each
local newspaper of general circulation and to each local radio and/or television station,
which has filed with the Clerk a written request to be notified of special meetings. No
subjects other than those specified in the notice shall be considered. The Council may not
make final disposition on any matter not mentioned in the notice.
Special meetings may be called in less than 24 hours, and without the notice required in
this section, to deal with emergencies involving injury or damage to persons or property
or the likelihood of such injury or damage if the notice requirements would be
impractical or increase the likelihood of such injury or damage.
2.3 Continued and Adjourned Sessions: Any session of the Council may be continued
or adjourned from day to day, or for more than one day, but no adjournment shall be for a
longer period than until the next regular meeting.
2.4 Study Sessions and Workshops: The Council may meet informally in study sessions
and workshops, at the call of the Mayor or of any three or more members of the Council,
to review forthcoming programs of the city, receive progress reports on current programs
or projects, receive other similar information from city department heads or conduct
procedures workshops, provided that all discussions and conclusions thereon shall be
informal and do not constitute official actions of the Council. Study sessions and
workshops held by the Council are "special meetings" of the Council, and the notice
required by RCW 42.30.080 must be provided.
2.5 Executive Sessions: Executive sessions or closed meetings may be held in
accordance with the provisions of the Washington State Open Public Meetings Act
(Chapter 42.30 RCW). Among the topics that may be discussed in executive session or
closed meetings are: (1) personnel matters; (2) consideration of acquisition of property
for public purposes or sale of city-owned property; and (3) potential or pending litigation
in which the city has an interest, as provided in the Revised Code of Washington. The
Council may hold an executive session during a regular or special meeting.
Before convening in executive session the Chair shall publicly announce the purpose for
excluding the public from the meeting place and the time when the executive session will
be concluded. If the Council wishes to adjourn at the close of a meeting from executive
session, that fact will be announced along with the estimated time for the executive
August 31, 2010
Page 3
session. The announced time limit for executive sessions may be extended to a stated
later time by the announcement of the Chair.
2.6 Attendance of Media at Council Meetings: All official meetings of the Council and
its committees shall be open to the media, freely subject to recording by radio, television
and photographic services at any time, provided that such arrangements do not interfere
with the orderly conduct of the meetings.
3. Chair and Duties
3.1 Chair: The Mayor, if present, shall preside as Chair at all meetings of the Council. In
the absence of the Mayor, the Mayor Pro Tem shall preside. In the absence of both the
Mayor and Mayor Pro Tem, the Council shall elect a Chair.
3.2 Call to Order: The meetings of the Council shall be called to order by the Mayor or,
in his absence, by the Mayor Pro Tem. In the absence of both the Mayor and Mayor Pro
Tem, the meeting shall be called to order by the City Clerk or Clerk's designee for the
election of a temporary Chair.
3.3 Preservation of Order: The Chair shall preserve order and decorum; prevent attacks
on personalities or the impugning of members' motives and confine members in debate to
the question under discussion.
3.4 Points of Order: The Chair shall determine all points of order, subject to the right of
any member to appeal to the Council. If any appeal is taken, the question shall be "Shall
the decision of the Chair be sustained?"
3.5 Questions to be Stated: The Chair shall state all questions submitted for a vote and
announce the result. A roll call vote shall be taken upon all questions.
3.6 Mayor - Powers: The Mayor may not make or second motions, but may participate
in debate to the extent that such debate does not interfere with chairing the meeting. If
the mayor wishes to participate vigorously in the debate of an issue, the Mayor shall turn
over chairing of that portion of the meeting to the Mayor Pro Tem, or to another Council
member if the Mayor Pro Tem is absent. The Mayor's voting rights and veto power are as
specified in RCW 35A. 12. 100.
4. Order of Business and Agenda
4.1 Order of Business: The order of business for all regular meetings shall be transacted
as follows unless the Council, by a majority vote of the members present suspends the
rules and changes the order:
(1) Call to Order
(2) Pledge of Allegiance
August 31, 2010
Page 4
(3) Visitors
(4) Presentations/Proclamations/Communications
(5) Consent Agenda
(6) Action Items
(7) Council Committee Reports
(8) Information
(9) Executive Session
(10) Reconvene
(11) Adjourn
The Consent Agenda may contain items which are of a routine and non-controversial
nature which may include, but are not limited to, the following: meeting minutes, payroll,
claims, budget amendments, park use requests and any item previously approved by
Council with a unanimous vote and which is being submitted to Council for final
approval. Any item on the Consent Agenda may be removed and considered separately as
an agenda item at the request of any Council member or any person attending a Council
meeting.
4.2 Council Agenda: The mayor shall prepare the agenda for Council meetings.
Subject to the Council's right to amend the agenda, no legislative item shall be voted
upon which is not on the Council agenda, except in emergency situations (defined as
situations which would jeopardize the public's health, safety or welfare).
4.3 Mayor and Council member Comments and Concerns: The agenda shall provide a
time when the Mayor ("Mayor's Reports") or any Council member ("Comments From
Council members") may bring before the Council any business that he/she feels should be
deliberated upon by the Council. These matters need not be specifically listed on the
agenda, but formal action on such matters may be deferred until a subsequent Council
meeting, except that immediate action may be taken upon a vote of a majority of all
members of the Council. There shall be no lectures, speeches or grandstanding.
5. Consensus and Motions
5.1 Motions: No motion shall be entertained or debated until duly seconded and
announced by the Chair. The motion shall be recorded and, if desired by any Council
member, it shall be read by the Recorder before it is debated and, by the consent of the
Council, may be withdrawn at any time before action is taken on the motion.
5.2 Votes on Motions: Votes shall be taken by voice vote; provided, that any member of
the Council may request a roll call vote on any matter. Each member present shall vote
on all questions put to the Council except on matters in which he or she has been
disqualified for a conflict of interest or under the appearance of fairness doctrine. Such
member shall disqualify him or herself prior to any discussion of the matter and shall
August 31, 2010
Page 5
leave the Council Chambers. When disqualification of a member or members results or
would result in the inability of the Council at a subsequent meeting to act on a matter on
which it is required by law to take action, any member who was absent or who had been
disqualified under the appearance of fairness doctrine may subsequently participate,
provided such member first shall have reviewed all materials and listened to all tapes of
the proceedings in which the member did not participate.
5.3 Failure to Vote on a Motion: Any Council member present who fails to vote without
a valid disqualification shall be declared to have voted in the affirmative on the question.
5.4 Motions to Reconsider: A motion to reconsider must be made by a person who voted
with the majority on the principal question and must be made at the same or succeeding
regular meeting. No motion to reconsider an adopted quasi-judicial written -decision shall
be entertained after the close of the meeting at which the written findings were adopted.
6. Public Hearing Procedures
6.1 Speaker Sign-In: Prior to the start of a public hearing the Chair may require that all
persons wishing to be heard sign in with the Recorder, giving their name and whether
they wish to speak as a proponent, opponent or from a neutral position. Any person who
fails to sign in shall not be permitted to speak until all those who signed in have given
their testimony.
The Chair, subject to the concurrence of a majority of the Council, may establish time
limits and otherwise control presentations. (Suggested time limit is three minutes per
speaker or five minutes when presenting the official position of an organization or
group.) The Chair may change the order of speakers so that testimony is heard in the
most logical groupings (i.e. proponents, opponents, adjacent owners, etc.).
6.2 Conflict of Interest/Appearance of Fairness: Prior to the start of a public hearing
the Chair will ask if any Council member has a conflict of interest or Appearance of
Fairness Doctrine concern which could prohibit the Council member from participating
in the public hearing process. A Council member who refuses to step down after
challenge and the advice of the City Attorney, a ruling by the Mayor or Chair and/or a
request by the majority of the remaining members of the Council to step down is subject
to censure. The Council member who has stepped down shall not participate in the
Council decision nor vote on the matter. The Council member shall leave the Council
Chambers while the matter is under consideration, provided, however, that nothing herein
shall be interpreted to prohibit a Council member from stepping down in order to
participate in a hearing in which the Council member has a direct financial or other
personal interest
6.3 The Public Hearing Process: The Chair introduces the agenda item, opens the public
hearing and announces the following Rules of Order:
August 31, 2010
Page 6
(1) All comments by proponents, opponents or other members of the public shall be made
from the podium; any individuals making comments shall first give their name and
address. This is required because an official recorded transcript of the public hearing is
being made.
(2) No comments shall be made from any other location. Anyone making "Out of
Order" comments shall be subject to removal from the meeting. If you are disabled and
require accommodation, please advise the Recorder.
(3) There will be no demonstrations during or at the conclusion of anyone's presentation.
(4) These rules are intended to promote an orderly system of holding a public hearing, to
give every person an opportunity to be heard, and to ensure that no individual is
embarrassed by exercising his/her right of free speech.
· The Chair calls upon city staff to describe the matter under consideration.
· The Chair calls upon proponents, opponents and all other individuals who wish to
speak regarding the matter under consideration.
· The Chair inquires as to whether any Council member has questions to ask the
proponents, opponents, speakers or staff. If any Council member has questions,
the appropriate individual will be recalled to the podium.
· The Chair continues the public hearing to a time specific or closes the public
hearing.
7. Duties and Privileges of Citizens
7.1 Meeting Participation: Citizens are welcome at all Council meetings and are
encouraged to attend and participate prior to the deliberations of the Council. Recognition
of a speaker by the Chair is a prerequisite and necessary for an orderly and effective
meeting, be the speaker a citizen, Council member or staff member. Further, it will be
expected that all speakers will deliver their comments in a courteous and efficient manner
and will speak only to the specific subject under consideration. Anyone making out-of-
order comments or acting in an unruly manner shall be subject to removal from the
meeting. Use of cellular telephones is prohibited in the Council Chambers.
7.2 Subjects Not on the Current Agenda: Under agenda item "Comments From
Citizens" citizens may address any item they wish to discuss with the Mayor and Council.
They shall first obtain recognition by the Chair, state their name, address and subject of
their comments. The Chair shall then allow the comments, subject to a three (3) minute
limitation per speaker, or other limitations as the Chair or Council may deem necessary.
Following such comments, if action is required or has been requested, the Chair may
place the matter on the current agenda or a future agenda or refer the matter to staff or a
Council committee for action or investigation and report at a future meeting.
7.3 Subjects on the Current Agenda: Any member of the public who wishes to address
the Council on an item on the current agenda shall make such request to the Chair or
Presiding Officer. The Chair shall rule on the appropriateness of public comments as the
agenda item is reached. The Chair may change the order of speakers so that testimony is
heard in the most logical grouping (i.e. proponents, opponents, adjacent owners, etc.). All
August 31, 2010
Page 7
comments shall be limited to three (3) minutes per speaker, or other limitations as the
Chair or Council may deem necessary.
7.4 Manner of Addressing the Council - Time Limit: Each person addressing the
Council shall step up to the podium, give his/her name and address in an audible tone of
voice for the record and, unless further time is granted by the Council, shall limit his/her
remarks to three (3) minutes. Agenda items "Comments From Citizens" and "Continued
Comments From Citizens" shall be limited to a total of 30 minutes each, unless additional
time or less time is agreed upon by the Council (dependent upon the length of the Council
agenda). All remarks shall be addressed to the Council as a body and not to any member
thereof.
No person, other than the Chair, members of the Council and the person having the floor,
shall be permitted to enter into any discussion, either directly or through the members of
the Council. No questions shall be asked of the Council members, except through the
Chair. 'The Council will then determine the disposition of the issue (information -only,
place on present agenda, workshop, a future agenda, assign to staff, assign to Council
Committee or do not consider).
7.5 Personal and Slanderous Remarks: Any person making personal, impertinent or
slanderous remarks or who shall become boisterous while addressing the Council may be
requested to leave the meeting and may be barred from further audience before the
Council during that Council meeting by the Chair or Presiding Officer.
7.6 Written Communications: Interested parties, or their authorized representatives,
may address the Council by written communication in regard to any matter concerning
the city's business or over which the Council had control at any time. The written
communication may be submitted by direct mail or by addressing the communication to
the City Clerk who will distribute copies to the Council members. The communication
will be entered into the record without the necessity for reading as long as sufficient
copies are distributed to members of the audience/public.
7.7 Comments in Violation of the Appearance Of Fairness Doctrine: The Chair may
rule out of order any comment made with respect to a quasi-judicial matter pending
before the Council or its Boards or Commissions. Such comments should be made only at
the hearing on a specific matter. If a hearing has been set, persons whose comments are
ruled out of order will be notified of the time and place when they can appear at the
public hearing on the matter and present their comments.
7.8 ”Out of Order” Comments: Any person whose comments have been ruled out of
order by the Chair shall immediately cease and refrain from further improper comments.
The refusal of an individual to desist from inappropriate, slanderous or otherwise
disruptive remarks after being ruled out of order by the Chair may subject the individual
to removal from the Council Chambers. These rules are intended to promote an orderly
system of holding a public meeting and to give every person an opportunity to be heard.
August 31, 2010
Page 8
8. Filling Council Vacancies and Selecting Mayor Pro Tem
8.1 Notice of Vacancy: If a Council vacancy occurs, the Council will follow the
procedures outlined in RCW 42.12.070.
In order to fill the vacancy with the most qualified person available until an election is
held, the Council will widely distribute and publish a notice of the vacancy and the
procedure and deadline for applying for the position.
8.2 Application Procedure: The Council will draw up an application form which
contains relevant information that will answer set questions posed by Council. The
application form will be used in conjunction with an interview of each candidate to aid
the Council's selection of the new Council member.
8.3 Interview Process: All candidates who submit an application by the deadline will be
interviewed by the Council during a regular or special Council meeting open to the
public. The order of the interviews will be determined by drawing the names; in order to
make the interviews fair, applicants will be asked to remain outside the Council
Chambers while other applicants are being interviewed. Applicants will be asked to
answer questions submitted to them in advance of the interview and questions posed by
each Council member during the interview process. The Council members will ask the
same questions of each candidate. Each candidate will then be allowed two (2) minutes
for closing comments. Since this is not a campaign, comments and responses about other
applicants will not be allowed.
8.4 Selection of Council member: The Council may recess into executive session to
discuss the qualifications of all candidates. Nominations, voting and selection of a person
to fill the vacancy will be conducted during an open public meeting.
8.5 Selecting Mayor Pro Tem and Alternate Mayor Pro Tem: The Mayor Pro
Tem will be selected by a majority vote of the Council members at the second meeting in
January in even years or when there is a vacancy. In selecting the Mayor Pro Tem, the
Council will be guided by the following principles:
• To preserve continuity in the office, the Mayor Pro Tem shall generally
serve for a term of two (2) years.
• The Mayor Pro Tem should have served as a Council member for at least
two (2) years before appointment to the office of Mayor Pro Tem.
• In general, the appointment of Mayor Pro Tem will be to the eligible
Council member who has served the longest in office.
The Alternate Mayor Pro Tem will be the Council member that most recently served as
Mayor Pro Tem.
9. Creation of Committees, Boards and Commissions
August 31, 2010
Page 9
9.1 Citizen Committees, Boards and Commissions: The Council may create
committees, boards and commissions to assist in the conduct of the operation of city
government with such duties as the Council may specify not inconsistent with the city
code.
9.2 Membership and Selection: Membership and selection of members shall be as
provided by the Council if not specified otherwise in the city code.
Any committee, board or commission so created shall cease to exist upon the
accomplishment of the special purpose for which it was created, or when abolished by a
majority vote of the Council. No committee so appointed shall have powers other than
advisory to the Council or to the Mayor except as otherwise specified in the city code.
10. Suspension and Amendment of These Rules
10.1 Suspension of these Rules: Any provision of these rules not governed by the city
code may be temporarily suspended by a vote of a majority of the Council.
10.2 Amendment of These Rules: These rules may be amended or new rules adopted by
a majority vote of all members of the Council, provided that the proposed amendments or
new rules shall have been introduced into the record at a prior Council meeting.
ATTACHMENT
City of Arlington
Council Agenda Bill
Item:
NB #2
Attachment
C
COUNCIL MEETING DATE:
January 19, 2016
SUBJECT:
Authorization to Contract with Shockey Planning Group for 2016
ATTACHMENTS:
Contract – Professional Services Agreement
DEPARTMENT OF ORIGIN
Community & Economic Development
EXPENDITURES REQUESTED: $30,000
BUDGET CATEGORY: GF – Prof Svcs-Non Reimb Planning
LEGAL REVIEW:
DESCRIPTION:
The attached contract and scope of work describes the work to be done by the
Shockey Planning Group from January 1 through December 31, 2016. The main focus
of this year’s contract is to assist the Planning Department with its Long-Range
Planning goals outlined in the 2016 Work Plan.
HISTORY:
The City has contracted with the Shockey Planning Group since 2014 and this is a
request for continuation of this service.
ALTERNATIVES
None at this time.
RECOMMENDED MOTION:
I move to approve the contract with the Shockey Planning Group for 2016 and
authorize the Mayor to sign it.
City of Arlington
Council Agenda Bill
Item:
NB #3
Attachment
D
COUNCIL MEETING DATE:
January 19, 2016
SUBJECT:
Roland Resources Contract - Arlington Valley Road Right of Way Services
ATTACHMENTS:
Roland Resources Scope of Work and Fee Proposal
Draft Contract
DEPARTMENT OF ORIGIN
Public Works – Eric Scott
EXPENDITURES REQUESTED: $31,800.00
BUDGET CATEGORY: Transportation Improvement Fund
LEGAL REVIEW:
DESCRIPTION:
Professional Services contract to Roland Resources for all real estate functions needed to
analyze, negotiate and acquire needed property in order to construct the Arlington Valley
Road.
HISTORY:
Arlington Valley Road is a proposed ¾ mile road that will connect 67th Ave to 74th Ave; this
project was budgeted for 2016 pending receiving a grant for construction. The grant has been
received and staff need to move forward with Right of Way acquisition as soon as possible.
Staff reviewed several proposals obtained from the MRSC roster and is recommending that the
City enter into contract with Roland Resources to perform all real estate functions required to
analyze, negotiate for and acquire real property interests for up to 11 parcels along a proposed
new road alignment. Contract for the project will utilize the standard WSDOT LAG (Local
Agency Agreement) professional services agreement.
ALTERNATIVES
Remand to staff for further discussion
RECOMMENDED MOTION:
I move to approve the professional services a reement with Roland Resources and authorize
the mayor to sign it.
City of Arlington
Council Agenda Bill
Item:
NB #4
Attachment
E
COUNCIL MEETING DATE:
January 19, 2016
SUBJECT:
Reid Middleton Engineering Design Contract Supplement No. 1 - Arlington Valley Road
ATTACHMENTS:
Reid Middleton Contract Supplement No. 1
DEPARTMENT OF ORIGIN
Public Works – Eric Scott
EXPENDITURES REQUESTED: $ 96,300.00
BUDGET CATEGORY: Transportation Improvement Fund
LEGAL REVIEW:
DESCRIPTION:
Supplement to contract to Reid Middleton for engineering and design services for the Arlington
Valley Road Project.
HISTORY:
The City selected Reid Middleton through a consultant screening process and negotiated the scope
of services needed for the design phase of the Arlington Valley Road Project. It is anticipated that
the design phase will be completed within 2016. Construction is anticipated to begin in 2017.
This contract supplement will include work associated with design of water and sewer utilities,
traffic signal improvements to 204th St & 74th Ave, and lighting along the length of roadway.
Contract $ 176,229.61
Supplement 1 $ 96,300.00
Total $ 272,529.61
ALTERNATIVES
Table the issue for further discussion.
RECOMMENDED MOTION:
I move to approve Contract Supplement Number 1 to the Reid Middleton Contract and authorize
the Mayor to sign the change order, pending final review by the City Attorney.
DOT Form 140-063
Revised 09/2005
Supplemental Agreement
Number
Organization and Address
Phone:
Original Agreement Number
Project Number Execution Date Completion Date
Project Title New Maximum Amount Payable
Description of Work
The Local Agency of
desires to supplement the agreement entered in to with
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The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
II
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for completion of the work to read:
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If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
VSDFHVEHORZDQGUHWXUQWRWKLVRI¿FHIRU¿QDODFWLRQ
By: By:
Consultant Signature Approving Authority Signature
Date
Cit of Arlin ton
Reid Middleton
3/20/2015
1
P02.390
Reid Middleton
728 134th St Sw, Suite 200
Everett, WA 98204
425-741-3800
P02.390
Arlington Valley Road $ 272,529.61
Provide engineering design services for water/sewer utilities, signalization at 204th/74th, and lighting along
roadway.
See attached exhibits
No Chan e
See attached exhibits for additional service fees
Ma or Barbara Tolbert
Arlington Valley Road December 2015
Water & Sanitary Sewer Extension
City of Arlington 1 of 8
EXHIBIT "A-1"
Scope of Services
Arlington Valley Road
PS&E
Water and Sanitary Sewer Extension
December 8, 2015
A. PROJECT UNDERSTANDING
The City of Arlington (City) requires the services of Reid Middleton, Inc. (Consultant) to
prepare Plans, Specifications, and Estimate for the water and sanitary sewer main
extension for Arlington Valley Road (Project). Arlington Valley Road is a new corridor
located in an industrial center, connecting 67th Avenue NE and 74th Avenue NE. The
new three lane roadway segment within a 60 foot right-of-way will support existing and
planned industrial/commercial businesses.
The limits of water extension shall extend from Lot 10 to Lot 20 or approximately 2,500
linear feet, connecting the existing water system. The sewer extension shall be from Lot
11/12 to Lot 20 or approximately 2,200 linear feet. The City shall confirm sewer and
water limits. Services shall be provided for each system at locations determined by City.
The project will include state and federal funding.
The City shall provide support services to the Consultant as described in the following
text. The Consultant will cooperate and coordinate with City staff to facilitate the
project.
All prepared materials will be become property of the City at completion of the project.
B. SCOPE OF SERVICES
1. Project Management
a. Invoices, Budget Review, and Administration
Monthly invoices will be prepared according to a City-approved format.
Progress reports will include discussion of work performed and challenges
encountered. Project budget status will be included. A time sheet detail
report and supporting documentation for direct expenses will be furnished
with each invoice.
The Consultant has based the fee proposal on six month work duration.
Arlington Valley Road December 2015
Water & Sanitary Sewer Extension
City of Arlington 2 of 8
Monthly project management tasks to be performed beyond ten months
shall be considered extra work if the actual project duration is beyond the
control of the Consultant.
b. Project Management
The Consultant will provide contract and client management. The
Consultant will set-up, manage, and close out the electronic and hardcopy
project files. The Consultant will document all meetings.
2. Data Collection
a. Acquire Data from the City
The Consultant will require the following information, including but not
limited to:
-Geotechnical information
-Mapping, electronic DTM files in Civil 3D
-City design standards
b. Geotechnical Investigation
No geotechnical investigations will be performed by Consultant, City shall
furnish data.
3. Coordination
Coordination with City Utilities
The Consultant will coordinate with representatives for the water and sewer
departments.
4. Schematic Development (30 Percent)
a. 30 Percent Plans
All design development drawings will be electrostatic plots on bond
paper. Drawing dimensions will be half-size, 11 inches wide and 17
inches long. Drawings and design will be based on mapping furnished by
City.
The submittal package will contain development of the following:
(1) Typical Trench Section
Arlington Valley Road December 2015
Water & Sanitary Sewer Extension
City of Arlington 3 of 8
(2) Sewer Plan/Profile
(3) Water Plan/Profile
b. Submit 30 Percent Documents
The Consultant will provide three printed sets of full-size prints of the
drawings and an electronic version
c. Meet with City to Review Submittal
The Consultant will meet with the City to discuss the review of the 30
percent submittal. Consultant shall document meeting. City shall provide
locations for water and sewer services at this meeting.
d. Annotate Review Comments
The City shall provide electronic review comments for the 30 percent
submittal in a mutually acceptable format. The City shall consolidate the
review comments into a single document that shall be reviewed by the
City’s Project Manager in order to provide consistent direction to the
Consultant and avoid duplicate comments.
The Consultant will provide written responses to all comments provided
by the City.
5. Design Development (90% Submittal)
All design development drawings will be electrostatic plots on bond paper.
Drawing dimensions will be half-size, 11 inches wide and 17 inches long.
The design development submittal package will contain development of the
following:
a. Plans
(1) General Notes/Legend and Abbreviations
This sheet will include the following:
(a) Legend
(b) Abbreviations
(c) General Notes
Arlington Valley Road December 2015
Water & Sanitary Sewer Extension
City of Arlington 4 of 8
(2) Site Preparation Plan
The Consultant will prepare a site preparation plan that will denote
the limits of clearing and grubbing, removal or relocation of
obstructions, utilities, and pavement and striping removal. This
information will be combined with roadway plans.
(3) Water Plan /Profile
The Consultant will prepare sheets for water layout for each
segment of the project. The drawings will include:
(a) Construction limits
(b) General notes
(c) Datum/Survey control – monument location
(d) Project benchmarks
(e) Plan callouts
(f) Profile callouts
(g) Denote valves, hydrants, service stubs
(4) Sewer Plan /Profile
The Consultant will prepare sheets for sewer layout on a plan sheet
for each segment of the project. The sewer and water design shall
be shown on a combined plan sheet. The drawings will include:
(a) Construction limits
(b) General notes
(c) Datum/Survey control – monument location
(d) Project benchmarks
(e) Manholes, services
(f) Plan callouts
(g) Profile callouts
(5) Miscellaneous Details
The Consultant will include details as necessary, such as any
special connections into existing lines, detailing where crossings
occur where additional information is required and other similar
elements.
b. Opinion of Probable Construction Costs
The Consultant will prepare an opinion of probable construction costs
based on the preliminary design. The opinion will include appropriate
Arlington Valley Road December 2015
Water & Sanitary Sewer Extension
City of Arlington 5 of 8
design contingencies.
c. Project Manual
The Consultant will prepare the general and final technical special
provisions based on the 2016 WSDOT Standard Specifications for Road,
Bridge, and Municipal Construction and City special provisions.
Consultant shall use the WSDOT PSE program and run list to generate the
special provisions. The contents will include bid form items, the City’s
general conditions, contracts, supplemental general conditions,
amendments to the standard specifications, special provisions, and
standard plans. The Special Provisions will address items of work which
are not addressed by the APWA and Washington State Standard
Specifications as may be required to properly cover the work
contemplated by the drawings. The project run list will be color coded to
meet City requirements.
The Consultant will prepare the project manual to include:
(1) Special Provisions based on the 2016 WSDOT Standard
Specifications for Road, Bridge, and Municipal Construction plus
APWA Supplement (English Version) and City Special Provisions
(2) Standard plans
(3) Contract Federal Aid specifications
(4) Addenda (if any)
(5) Drawings
d. Field Verify Design Development Drawings
The Consultant will examine the project site to verify the design
development drawings. The examination will include checks for
accuracy, constructability, and conflicts. The drawings will be revised as
necessary to overcome deficiencies, errors, and conflicts.
e. Quality Control Review
The Consultant will conduct quality control reviews by selected senior
staff members with appropriate experience and expertise. In the review,
the staff will scrutinize and question the major elements of the design for
adequacy of response to the major design challenges and conformance to
the accepted design practices.
f. Submittal
Arlington Valley Road December 2015
Water & Sanitary Sewer Extension
City of Arlington 6 of 8
The Consultant will provide the following:
(1) Three printed sets of full-size prints of the drawings.
(2) Five printed copies of the opinion of probable construction costs
(3) Five printed copies of the Project Manual
(4) Electronic versions of each of the above items.
g. Annotate Review Comments
The City shall provide electronic review comments for the 90 percent
submittal in a mutually acceptable format. The City shall consolidate the
review comments into a single document that shall be reviewed by the
City’s Project Manager in order to provide consistent direction to the
Consultant and avoid duplicate comments.
The Consultant will provide written responses to all comments provided
by the City.
h. Meet with City to Review Submittal
The Consultant will meet with the City to discuss the review of the 90
percent submittal. The Consultant will document meeting.
6. Construction Documents (100 Percent)
The Construction Documents will be based on City-approved Design
Development plans. The construction documents will be submitted at 100 percent
completion levels. Final drawing dimensions will be 22 inches wide and 34
inches long on a standard Reid Middleton title block. The horizontal scale of the
drawings will be 1 inch equals 20 feet. The final plans will consist of a complete
set of documents, which include information necessary for prospective bidders to
comprehend and bid the work. The plans will be stamped by a Professional
Engineer licensed in the State of Washington.
a. Plans, Specifications and Estimate
The Consultant will bring the plans cost estimate and project Manual to
100 percent completion.
b. Submit 100 Percent Documents to the City for Review
The Consultant will meet with City staff (at their office) to submit and
present the plans.
The Consultant will provide the following:
Arlington Valley Road December 2015
Water & Sanitary Sewer Extension
City of Arlington 7 of 8
(1) Five printed set of full-size prints of the drawings.
(2) Five copies of the opinion of probable construction costs
(3) Five printed copies of the Project Manual
(4) Electronic versions of each of the above items.
c. Annotate Review Comments
The City shall provide electronic review comments for the 100 percent
submittal in a mutually acceptable format. The City shall consolidate the
review comments into a single document that shall be reviewed by the
City’s Project Manager in order to provide consistent direction to the
Consultant and avoid duplicate comments.
The Consultant will provide written responses to all comments provided
by the City.
d. Meet with City to Review Submittal
The Consultant will meet with the City to discuss the review of the 100
percent submittal. Consultant shall document meeting.
7. Finalize PS&E
a. Finalize PS&E
The Consultant will finalize the plans, project manual and opinion of
probable construction costs in response to the City’s comments. The
Consultant will make such minor changes or revisions in the detail of the
work as may be required by the City.
The Consultant will present the final PS&E to City for final approval.
The Consultant will submit the final original documents to the as follows:
(1) Two sets of half-sized drawings bearing the engineer’s stamp and
seal on each drawing.
(2) A hard copy and electronic version of the final quantity and
opinion of probable construction costs, plans and project manual.
b. Bid Assistance
The Consultant will upload the contract documents onto Builder’s
Exchange and will upload addendums.
Arlington Valley Road December 2015
Water & Sanitary Sewer Extension
City of Arlington 8 of 8
The Consultant will answer construction questions regarding the design
during the bid process, and assist in the preparation of two City initiated
addenda up to the hours shown in the proposal.
8. Construction Support
Construction support is not included in this scope of services and shall be
negotiated as a contract supplement.
C. SERVICES PROVIDED BY THE CITY
The City shall provide the following:
1. All past design information, criteria and information identifying the City’s
requirements for the Project, including design objectives, constraints, and any
budgetary limitations.
2. Gather all related record drawings for the roadway cross streets, utilities and
abutting site developments.
3. Relevant past geotechnical report and trenching recommendations.
4. Relevant past topographic and right-of-way base map with documentation.
5. Notification to property owners that Consultant will be on private property for
general engineering reconnaissance.
6. Current utility standards and design or reference to adopted standards.
7. Electronic copy of past relevant projects.
8. Consolidated review comments.
9. Bid phase and contract award.
clw\H:\25St\15\005 Arlington Valley Road\Contracts\Supplement 2\Exhibit A -1 FINAL Water and Sewer..doc\mjw
Estimate of Professional Services-EXHIBIT B
728 134th Street SW PROJECT:BY:MW CHCKD BY: CLW
Everett, WA 98204 CLIENT:City of Arlington DATE:12/08/15
(425) 741-3800 PROJ. NO:252015.005 FILE:\arlington\city\Engineering\_Capital_Projects\Arlington Valley Road\Admin\Contracts\Reid Middleton\3-Utility Design\[Exhibit
(425) 741-3900 FAX
Project
Mgr.
Senior
Eng.
Proj.
Engr Proj. Eng
Designer
I
Designer
II
Survey
Mgr
Proj.
Survey
Tech
Writer II
Tech
Writer I
Sr.
Graphic
Designer
Project
Admin
2 Person
Survey
3 Person
Survey
Graphic
Designer
Technicia
n
Total Labor
hours Total DSC OH Factor DSC + OH Mi
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Labor &
Reimb
Hourly Rate: $75.25 $52.15 $45.50 $34.70 $30.40 $38.20 $60.10 $34.35 $37.40 $31.50 $38.50 $31.85 $56.67 $86.67 $21.20 $12.00 200.00% $ cost cost cost
Staff: MW D JJ LJ KM WC JP SL VF EW C CW L JW
Task
No. Description $ $
1 Project Management
c e u e
Invoices & Administration 2 4 6 278 556 834 0 0 834
Project File Management 1 4 6 2 2 15 484 968 1,452 0 0 1,452
Subtotal Task 1 4 0 0 4 6 0 0 0 0 0 0 6 0 0 0 2 22 837 1,675 2,512 0 0 0 0 2,512
2 Data Collection 0
Mapping with City 1 1 35 69 104 100 100 204
Coord with geotech 1 1 35 69 104 0 104
Subtotal Task 2 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 2 69 139 208 100 0 0 100 308
3 Coordination 0
Utility Departments 4 4 8 440 880 1,319 100 100 1,419
Subtotal Task 3 4 0 0 4 0 0 0 0 0 0 0 0 0 0 0 0 8 440 880 1,319 100 0 0 100 1,419
4 Preliminary Design (30 Percent)0
Trench Details 2 2 4 146 292 437 0 0 437
Sewer Plan/Profile 16 20 36 1,319 2,638 3,958 0 0 3,958
Water Plan 16 24 40 1,472 2,944 4,416 0 0 4,416
Submit 30 Percent Documents 2 2 2 2 8 233 466 698 0 300 300 998
Quality Control Review 2 4 2 8 366 731 1,097 0 0 1,097
Subtota Task 4 2 0 0 40 0 50 0 0 0 2 0 0 0 0 0 2 96 3,536 7,071 10,607 0 300 0 300 10,907
5, 6 Final Design 90 Percent & 100 Percenrt 0
Site Preparation Plans 10 10 20 729 1,458 2,187 0 0 2,187
Water Plan/Profile 24 24 48 1,750 3,499 5,249 0 0 5,249
Sewer Plan/Profile 20 20 40 1,458 2,916 4,374 0 0 4,374
Misc Details 4 4 8 292 583 875 0 0 875
Quantity Tab and Opinion of Probable Construction Costs 4 4 8 260 521 781 0 0 781
Project Technical Specifications 4 1 4 9 302 604 907 0 0 907
Constructability Review 1 1 75 151 226 0 0 226
Submit 90 Percent Documents 4 4 2 2 12 379 757 1,136 0 300 300 1,436
Quality Control Review 1 1 2 2 6 273 546 820 0 0 820
Subtotal Task 5, 6 2 1 0 72 4 64 0 0 1 6 0 0 0 0 0 2 152 5,518 11,036 16,554 0 300 0 300 16,854
7 Construction Documents Final Bid Documents 0
Plans 8 16 24 889 1,778 2,666 0 0 2,666
Project Technical Specifications 4 2 6 214 427 641 0 0 641
Quality Control Review 1 2 2 5 249 498 747 0 0 747
Submit Final Documents 4 4 2 2 12 379 757 1,136 0 300 300 1,436
Subtotal Task 7 1 2 0 18 0 20 0 0 2 2 0 0 0 0 0 2 47 1,730 3,460 5,190 0 300 0 300 5,490
TOTAL HOURS 13 3 0 140 10 134 0 0 3 10 0 6 0 0 0 8 327 12,130 24,260 36,389 200 1,200 0 1,400 37,789
SubTotal Cost 978 156 0 4,858 304 5,119 0 0 112 315 0 191 0 0 0 96 12,130
Assumptions FEE (on direct salary cost) 25%3,032
TOTAL $40,822
Arlington Valley Road-Water/Sewer Design Supplement
Hours and rates shown are for estimating purposes only. The actual number of hours charged to the project and personnel used may vary. Hours worked will be billed using the direct salary cost of the personnel at the time the work is performed. Hours ma
Arlington Valley Road - 1 - December 2015
Traffic Signal
Scope of Services
EXHIBIT "A-1"
Scope of Services
Arlington Valley Road
PS&E
Traffic Signal
at
74th Avenue NE /204th Street NE
December 8, 2015
A. PROJECT UNDERSTANDING
The City of Arlington (City) requires the services of Reid Middleton, Inc. (Consultant) to
prepare Plans, Specifications, and Estimate for the Arlington Valley Road (Project)
traffic signal located at the intersection of 74th Avenue NE and 204th Street NE. The new
signal will improve circulation and access to Arlington Valley Road. Arlington Valley
Road is a new corridor located in an industrial center, connecting 67th Ave NE and 74th
Avenue NE, at 197th Place NE. The new three lane roadway segment, within a 60 foot
right-of-way, will serve existing and planned industrial/commercial businesses.
Supporting infrastructure for the signal installation will include signal interconnection to
SR 9, curb ramp reconstruction to meet current standards and street illumination.
The project will include state and federal funding.
The City of Arlington (City) shall provide support services to the Consultant as described
in the following text. The Consultant will cooperate and coordinate with City staff to
facilitate the project.
All prepared materials will be become property of the City at completion of the project.
B. SCOPE OF SERVICES
1. Project Management
a. Invoices, Budget Review, and Administration
Monthly invoices will be prepared according to a City-approved format.
Progress reports will include discussion of work performed and challenges
encountered. Project budget status will be included. A time sheet detail
report and supporting documentation for direct expenses will be furnished
with each invoice.
The Consultant has based the fee proposal on a 6-month work duration.
Monthly project management tasks performed beyond this date shall be
Arlington Valley Road - 2 - December 2015
Traffic Signal
Scope of Services
considered extra work if the actual project duration is beyond the control
of the Consultant.
b. Project Management
The Consultant will provide contract and client management. The
Consultant will set-up, manage, and close out the electronic and hardcopy
project files. The Consultant will document all meetings.
c. Subconsultant Management
No subconsultants are included; work by others in support of the signal
design shall be furnished by the City.
2. Data Collection
a. Acquire Data from the City
The Consultant will require the following information, including but not
limited to:
1. Available design and record plans within project limits
2. Geotechnical information
3. Mapping, electronic DTM files, AutoCADD files, traffic data
The Consultant will review ultimate build out (year 2035) traffic modeling
and accident data information to perform signal warrants. The Consultant
will collect 2015 speed studies and traffic data at the 74th Avenue
NE/204th Street NE intersection for use in the warrant analysis.
b. Geotechnical and Pavement Investigation
No geotechnical or pavement investigations will be performed by the
Consultant. The City shall furnish recommendations for these design
elements. The signal pole foundation sizing shall be based on the
geotechnical recommendations and shall incorporate the WSDOT
Standard Plans for foundation details.
c. Survey and Right-of-Way Mapping
The City shall provide survey and base mapping (hard and electronic
copies) information for Consultant use. Base mapping shall include all
existing utilities, including overhead wires, topographic information,
sensitive areas and right-of-way, including parcel mapping, easements,
owner information and tax parcel number.
Arlington Valley Road - 3 - December 2015
Traffic Signal
Scope of Services
3. Project Coordination
a. Coordination with Franchise Utility Agencies
The Consultant will coordinate with the various utility agencies regarding
the relocation of existing facilities and provisions of new facilities within
the project limits. Coordination with the utilities will include the
following:
(1) Provide the utility agencies with a copy of the completed base map
for verification of their facilities.
(2) Initiate and maintain a utility contact database to log all
correspondence (mail, e-mail, and phone logs) with all the utility
agencies.
(3) Coordinate with utility agencies to determine future facility
improvements and location.
(4) Provide the utility agencies with a copy of the preliminary and
final design drawings and anticipated construction schedule.
(5) Prepare a plan denoting where potential utility conflicts are present
for verification by the City. Potholing will be furnished by the
City.
Affected utilities include:
PUD of Snohomish County
Cascade Natural Gas
Frontier Communications
Comcast
Wave Broadband
Black Rock Cable
b. Coordination with WSDOT
The Consultant will coordinate with the WSDOT traffic secton during the
PS&E development for interconnection to the existing traffic signal at SR
9.
c. Coordination with Snohomish County
Arlington Valley Road - 4 - December 2015
Traffic Signal
Scope of Services
The Consultant will coordinate with Snohomish County (County) for the
signal design, applying their design standards and addressing their
comments.
4. Traffic Analysis
The Consultant will prepare a speed study, collect traffic volumes and assemble a
traffic signal warrant analysis based on the requirements in the 2009 MUTCD, at
the 74th Avenue NE /204th Street NE intersection.
At the intersection of 67th Avenue South/ 191st Pl. NE (Arlington Valley Road),
the Consultant shall prepare a brief memorandum discussing the constraints
related to the potential installation of a traffic signal at this intersection relative to
the site conditions, adjacent BNSF railroad and property ownership. This
memorandum shall include a sketch indicating pole placement and city right-of-
way.
5. Design Development (60 Percent)
All design development drawings will be electrostatic plots on bond paper.
Drawing dimensions will be half-size, 11 inches wide and 17 inches long.
60% Percent Plans
Prior to assembly of the 60% plans, the Consultant shall furnish the City and
County a preliminary plan showing the intersection layout, pole placement and
signal phasing, for concurrence.
The 60% design development submittal package will contain the following:
a. Site Preparation Plans
The Consultant will prepare a site preparation plan that will denote the
limits of clearing and grubbing, removal or relocation of obstructions,
utilities, pavement, sidewalk and striping.
b. Roadway Paving and Ramp Design
The Consultant will prepare the horizontal and vertical alignment designs
for the roadway, including detail grading for the curb ramps.
The plans will include:
Arlington Valley Road - 5 - December 2015
Traffic Signal
Scope of Services
Base mapping
Right-of-way, easements, and property lines
Right-of-way and construction center lines
Cut and fill slope limits
Curb, gutter, and sidewalk
Lane dimensions
Construction notes, general notes and datum
Project benchmarks
Curve and alignment data
Drainage features
Existing utility lines
c. Channelization and Signing Plans
The Consultant will prepare channelization and signing plans for the area
of improvements.
The plans will include:
Pavement striping markings
Dimensions of lanes, medians and shoulders
Signing plan
Right-of-way
Construction notes
General notes
The horizontal scale of the drawings will be 1" = 20'.
d. Traffic Signal Plan
The Consultant will prepare the Traffic Signal Plans in accordance with
the current Snohomish County Engineering Design and Development
Standards (EDDS) and the current Manual of Uniform Traffic Control
Devices (MUTCD).
Overhead clearance to utility lines will be examined and noted for review
by the affected utilities.
The plans will include:
Traffic signal pole locations
Arlington Valley Road - 6 - December 2015
Traffic Signal
Scope of Services
Traffic signal loops, conduit and wiring. Loop placement will
consider truck egress from the parcel at the southwest corner.
Video detection
Emergency vehicle pre-emption requirements
Phasing diagram, signal pole foundation design, wiring diagram
and terminations, signal and pedestrian head displays, signal notes
Service type and location
Controller type and location
Pole Schedule with foundations (WSDOT Standard Plans)
Interconnection of the new traffic signal at the intersection of 74th
Avenue NE/209st Street NE to the existing WSDOT traffic signal
at the intersection of 204th Street NE/SR 9. Interconnection shall
be shown diagrammatically.
e. Illumination Plans
The Consultant will prepare the illumination modeling and design using
AGI 32 software to examine light levels and uniformity ratios. The
lighting level will be in accordance with standards as directed by the City.
The illumination plans will include:
Luminaire pole locations
Luminaire pole schedule
Conduit and wiring schedule
Reference to City standards
Reference to WSDOT Standard Plans for foundations/poles
f. Quantity Tabulation and Opinion of Probable Construction Costs
The Consultant will prepare an opinion of probable construction costs
based on the preliminary design. The opinion will include appropriate
design contingencies.
g. Project Technical Specfications
The Consultant will prepare the general and final special provisions based
on the 2016 WSDOT Standard Specifications for Road, Bridge, and
Municipal Construction and City special provisions. The Consultant will
use the WSDOT program and run list to generate the special provisions.
The run list will be color coded in accordance with City requirements.
The contents will include bid form items, the City’s general conditions,
contracts, supplemental general conditions, amendments to the standard
specifications, special provisions, and standard plans. The Special
Arlington Valley Road - 7 - December 2015
Traffic Signal
Scope of Services
Provisions will address items of work which are not addressed by the
APWA and Washington State Standard Specifications as may be required
to properly cover the work contemplated by the drawings.
The Consultant will prepare the project manual to include:
(1) Signature page
(2) Vicinity map
(3) Bidding requirements (City Furnished)
(4) Advertisement for Bid (City Furnished)
(5) Contract documents (City Furnished)
(6) Amendments
(7) Special Provisions based on the 2016 WSDOT Standard
Specifications for Road, Bridge, and Municipal Construction plus
APWA Supplement (English Version) and City Special Provisions.
Should the WSDOT Standard Specifications be updated during the
course of the project, revisions to the contract documents will be
required, this work shall be a supplement to the contract.
(8) Standard plans
(9) Contract Federal Aid specifications
(10) Addenda (if any)
(11) Drawings
h. Field Verify Design Development Drawings
The Consultant will examine the project site to verify the design
development drawings. The examination will include checks for
accuracy, constructability, and conflicts. The drawings will be revised as
necessary to overcome deficiencies, errors, and conflicts.
i. Quality Control Review
The Consultant will conduct quality control reviews by selected senior
staff members with appropriate experience and expertise. In the review,
the staff will scrutinize and question the major elements of the design for
adequacy of response to the major design challenges and conformance to
the accepted design practices.
j. Submit 60 Percent Documents
The Consultant will provide the following:
Arlington Valley Road - 8 - December 2015
Traffic Signal
Scope of Services
(1) Three printed sets of full-size prints of the drawings to the City
(2) Three printed sets of half-size prints of drawings to the County and
WSDOT
(3) Three printed copies of the opinion of probable construction costs
to the City
(4) Three printed copies of the Project Manual to the City
(5) Three printed copies of the Project Manual to the County
(6) Electronic versions of each of the above items to the City
k. Annotate Review Comments
The City shall provide electronic review comments for the 60 percent
submittal in a mutually acceptable format. The City shall consolidate the
review comments into a single document that shall be reviewed by the
City’s Project Manager in order to provide consistent direction to the
Consultant and avoid duplicate and conflicting comments.
The Consultant will provide written responses to all comments provided
by the City and the County.
l. Meet with City to Review Submittal
The Consultant will meet with the City to discuss the review of the
submittal. Consultant shall document meeting.
6. Submit 90 Percent Documents
The 90 Percent Documents will be based on City-approved Design Development
plans.
a. Plans, Specifications and Estimate
The Consultant will bring the plans cost estimate and Project Manual to 90
percent completion.
b. Submit 90 Percent Documents to the City, WSDOT and County for
Review
The Consultant will meet with City staff (at their office) to submit and
present the plans.
The Consultant will provide the following:
(1) Three printed sets of full-size prints of the drawings to the City
Arlington Valley Road - 9 - December 2015
Traffic Signal
Scope of Services
(2) Three printed sets of half-size prints of drawings to the County
(3) Three printed copies of the opinion of probable construction costs
to the City
(4) Three printed copies of the Project Manual to the City
(5) Three printed copies of the Project Manual to the County and
WSDOT
(6) Electronic versions of each of the above items to the City
c. Annotate Review Comments
The City shall provide electronic review comments for the 90 percent
submittal in a mutually acceptable format. The City shall consolidate the
review comments into a single document that shall be reviewed by the
City’s Project Manager in order to provide consistent direction to the
Consultant and avoid duplicate and conflicting comments.
The Consultant will provide written responses to all comments provided
by the City and the County.
d. Meet with City to Review Submittal
The Consultant will meet with the City to discuss the review of the 90
percent submittal. The Consultant shall document meeting.
7. Construction Documents (100 Percent)
The Construction Documents will be based on City-approved Design
Development plans. The construction documents will be submitted at 100 percent
completion levels. Final drawing dimensions will be 22 inches wide and 34
inches long on a standard Reid Middleton title block. The horizontal scale of the
drawings will be 1 inch equals 20 feet. The final plans will consist of a complete
set of documents, which include information necessary for prospective bidders to
comprehend and bid the work. The plans will be stamped by a Professional
Engineer licensed in the State of Washington.
a. Plans, Specifications and Estimate
The Consultant will bring the plans cost estimate and project Manual to
100 percent completion.
Arlington Valley Road - 10 - December 2015
Traffic Signal
Scope of Services
b. Submit 100 Percent Documents to the City and County for Review
The Consultant will meet with City staff (at their office) to submit and
present the plans.
The Consultant will provide the following:
(1) Three printed sets of full-size prints of the drawings to the City
(2) Three printed sets of half-size prints of drawings to the County
(3) Three printed copies of the opinion of probable construction costs to
the City
(4) Three printed copies of the Project Manual to the City
(5) Three printed copies of the Project Manual to the County
(6) Electronic versions of each of the above items to the City
c. Annotate Review Comments
The City shall provide electronic review comments for the 100 percent
submittal in a mutually acceptable format. The City shall consolidate the
review comments into a single document that shall be reviewed by the
City’s Project Manager in order to provide consistent direction to the
Consultant and avoid duplicate and conflicting comments.
The Consultant will provide written responses to all comments provided
by the City and the County.
d. Meet with City to Review Submittal
e. The Consultant will meet with the City to discuss the review of the 100
percent submittal. Consultant will document meeting.
f. Finalize PS&E
The Consultant will finalize the plans, project manual and opinion of
probable construction costs in response to the City’s comments. The
Consultant will make such minor changes or revisions in the detail of the
work as may be required by the City.
The Consultant will present the final PS&E to City for final approval.
The Consultant will submit the final original documents to the as follows:
(1) Two sets of half-sized drawings bearing the engineer’s stamp and
seal on each drawing.
Arlington Valley Road - 11 - December 2015
Traffic Signal
Scope of Services
(2) A hard copy and electronic version of the final quantity and
opinion of probable construction costs, plans and project manual.
(3) Printing of documents for bidders is not included. Documents for
bidders will be provided by the Consultant to the Builder’s
Exchange for posting on their web site.
C. SERVICES PROVIDED BY THE CITY
The City shall provide the following:
1. All past design information, criteria and information identifying the City’s
requirements for the Project, including design objectives, constraints, and any
budgetary limitations.
2. Gather all related record drawings for the roadway cross streets, utilities and
abutting site developments.
3. Gather all related record drawings and specifications for relative past signal and
lighting systems to serve as a project reference.
4. Relevant past geotechnical report and pavement recommendations.
5. Relevant past environmental permitting and documentation.
6. Relevant past topographic and right-of-way base map with documentation.
7. Notification to property owners that Consultant will be on private property for
general engineering reconnaissance.
8. Consolidated review comments.
9. Bid phase and contract award.
D. ASSUMPTIONS
The scope of services and estimated fees are based on the following assumptions:
1. Additional services not included in this scope of services and fee estimate are
requested by the City will be included in subsequent engineering agreements.
Arlington Valley Road - 12 - December 2015
Traffic Signal
Scope of Services
\H:\25St\15\005 Arlington Valley Road\Contracts\Supplement 1\Exhibit A-1 FINAL Traffic Signals.doc
Estimate of Professional Services-EXHIBIT B
728 134th Street SW PROJECT:BY:MW CHCKD BY: CLW
Everett, WA 98204 CLIENT:City of Arlington DATE:12/14/15
(425) 741-3800 PROJ. NO:252015.005 FILE:\arlington\city\Engineering\_Capital_Projects\Arlington Valley Road\Admin\Contracts\Reid Middleton\2-Signal Design\[Exhibit
(425) 741-3900 FAX
Project
Mgr.
Senior
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Designer
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Designer
II
Survey
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Survey
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Tech
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Sr.
Graphic
Designer
Project
Admin
2 Person
Survey
3 Person
Survey
Graphic
Designer
Admin
Assistant
Total Labor
hours Total DSC OH Factor DSC + OH Mi
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Labor &
Reimb
Hourly Rate: $75.25 $55.40 $47.35 $45.15 $34.70 $38.20 $60.10 $34.35 $37.40 $31.50 $38.50 $31.85 $56.67 $86.67 $21.20 $12.00 200.00% $ cost cost cost
Task
No. Description $ $
1 Project Management
c e u e
Invoices & Administration 1 1 2 107 214 321 0 0 321
Project File Management 2 2 2 6 178 356 534 0 0 534
Subtotal Task 1 1 0 0 3 0 0 0 0 0 0 0 3 0 0 0 2 9 330 661 991 0 0 0 0 991
2 Data Collection 0
Coord mapping with City 1 1 35 69 104 100 100 204
Coord with geotech 1 1 45 90 135 0 135
Subtotal Task 2 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 2 80 160 240 100 0 0 100 340
3 Project Coordination 0
Submittal Review Meeting (3) 6 9 15 858 1,716 2,574 100 100 2,674
Coordination with Utilities 6 6 271 542 813 30 30 843
Cord. w/ WSDOT for Interconnection 8 8 361 722 1,084 30 30 1,114
Coordination with Snohomish County 8 8 361 722 1,084 30 30 1,114
Subtotal Task 3 6 0 0 31 0 0 0 0 0 0 0 0 0 0 0 0 37 1,851 3,702 5,553 190 0 0 190 5,743
4 Traffic Analysis 0
Speed Study 1 1 45 90 135 600 600 735
Signal Warrant Analysis 6 6 271 542 813 60 0 60 873
Signal Memorandum 4 4 181 361 542 60 0 60 602
Subtotal Task 4 0 0 0 11 0 0 0 0 0 0 0 0 0 0 0 0 11 497 993 1,490 120 0 600 720 2,210
5 Preliminary Design (60 Percent)0
Site Preparation Plans 4 6 10 410 820 1,229 0 1,229
Roadway Paving, Ramp Design 4 4 6 14 549 1,097 1,646 0 1,646
Channelization & Signing Plan 10 10 20 834 1,667 2,501 0 2,501
Interconnection Plan 4 8 12 486 972 1,459 0 1,459
Traffic Signal Plans 28 30 58 2,410 4,820 7,231 0 7,231
Illumination Plans 6 2 12 20 833 1,666 2,498 0 2,498
Quantity Tab and Opinion of Probable Construction Costs 8 8 278 555 833 0 833
Project Technical Specifications 4 4 8 307 613 920 0 920
Field Review Design 2 2 4 114 229 343 0 343
Submit 60 Percent Documents 2 4 2 2 10 330 660 990 300 300 1,290
Quality Control Review 2 1 4 4 11 539 1,079 1,618 0 1,618
Subtotal 60%2 1 6 64 12 80 0 0 0 6 0 0 0 0 0 4 175 7,089 14,178 21,267 0 300 0 300 21,567
6 Final Design (90 Percent)0
Site Preparation Plans 2 4 6 243 486 729 0 729
Roadway Paving, Ramp Design 4 4 8 333 667 1,000 0 1,000
Channelization and Signing Plan, Details 4 6 10 410 820 1,229 0 1,229
Interconnection Plan 2 2 4 167 333 500 0 500
Traffic Signal Plans 16 16 32 1,334 2,667 4,001 0 4,001
Illumination Plans 2 4 6 243 486 729 0 729
Quantity Tab and Opinion of Probable Construction Costs 4 4 139 278 416 0 416
Project Technical Specifications 4 4 8 307 613 920 0 920
Constructability Review 4 4 181 361 542 0 542
Submit 90 Percent Documents 2 4 2 2 10 330 660 990 300 300 1,290
Quality Control Review 1 1 4 4 10 464 928 1,392 0 1,392
Subtotal Task 6 1 1 0 44 4 44 0 0 0 6 0 0 0 0 0 2 102 4,150 8,300 12,450 0 300 0 300 12,750
7 Construction Documents (100 Percent) & Final Bid Documents
Plans 10 4 10 24 972 1,945 2,917 0 2,917
Project Technical Specifications 4 2 6 244 487 731 0 731
Quality Control Review 1 1 2 4 221 442 663 0 663
Submit 100 Percent and Final Documents 4 4 2 2 12 420 841 1,261 300 300 1,561
Finalize Construction Bid Documents 2 4 2 4 12 444 888 1,332 600 600 1,932
Subtotal Task 7 1 1 0 22 4 18 0 0 2 8 0 0 0 0 0 2 58 2,301 4,602 6,903 0 900 0 900 7,803
TOTAL HOURS 11 3 6 176 21 142 0 0 2 20 0 3 0 0 0 10 394 16,298 32,596 48,894 410 1,500 600 2,510 51,404
SubTotal Cost 828 166 284 7,946 729 5,424 0 0 75 630 0 96 0 0 0 120 16,298
Percent of Total Hours 3% 1% 2% 45% 5% 36% 0% 0% 1% 5% 0% 1% 3%
Assumptions FEE (on direct salary cost) 25%4,074
TOTAL $55,478
Arlington Valley Road-Traffic Signal Design Supplement 1
Hours and rates shown are for estimating purposes only. The actual number of hours charged to the project and personnel used may vary. Hours worked will be billed using the direct salary cost of the personnel at the time the work is performed. Hours ma
City of Arlington
Council Agenda Bill
Item:
NB #5
Attachment
F
COUNCIL MEETING DATE:
January 19, 2016
SUBJECT:
Water Comprehensive Plan and Water Use Efficiency Goals Adoption
ATTACHMENTS:
See City website at: http://arlingtonwa.gov/index.aspx?page=244; and
Draft Ordinance
DEPARTMENT OF ORIGIN
Public Works – Jim Kelly
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Proposed adoption of the 2015 Water Comprehensive Plan and Water Use Efficiency (WUE) Goals,
per recommendation by the City of Arlington Planning Commission.
HISTORY:
As required by Washington State Department of Health (DOH) and Washington Administrative
Code (WAC) 246-290-100, the City of Arlington has prepared the 2015 update to its Water
Comprehensive Plan and update to its Water Use Efficiency (WUE) goals. The Plan details how the
City will safely, efficiently, and financially operate, maintain, and expand the water system for the
next 20 years to support existing service connections while also supporting growth targets identified
in the City’s 2015 General Comprehensive Plan.
Public Works began coordination with Community and Economic Development in 2014 on the Plan
update. RH2 Consulting was contracted to run models and assess new and current system
enhancements and projects. The Plan was presented to and received approval from the Washington
State Department of Ecology, and received concurrence from Snohomish County Planning
Department. A public hearing was held in front of the Arlington Planning Commission on
December 21st where both the Plan and WUE goals received approval and recommendation for City
Council adoption.
ALTERNATIVES
Remand to staff for more information.
RECOMMENDED MOTION:
I move to approve the proposed Ordinance adopting the 2015 Water Comprehensive Plan and Water
Use Efficiency (WUE) goals.
ORDINANCE NO. 2016-XXX 1
ORDINANCE NO. 2016--XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON, MAKING CERTAIN
FINDINGS AND ADOPTING BY REFERENCE AMENDMENTS TO THE
COMPREHENSIVE WATER SYSTEM PLAN FOR THE CITY OF ARLINGTON
WHEREAS the City of Arlington operates a water system governed in part by
Washington Administrative Code (WAC) Chapter 246-290; and
WHEREAS, the City of Arlington is required to periodically take legislative action to
review and, if needed, revise its comprehensive water system plan, including capital
improvement plans, service levels, and operational and maintenance plans to ensure compliance
with city policies, state and federal regulations, to identify any deficiencies which present threats
to public health and safety, and to develop and identify funding sources and requirements; and
WHEREAS, the City of Arlington’s comprehensive water system plan was amended in
2004 and again in 2011; and
WHEREAS, the City of Arlington contracted with RH2 and FCS Group to conduct a
thorough review of the City’s water comprehensive plan and prepare with the assistance of city
staff analyses of that portion of the water comprehensive plan currently in effect in the City of
Arlington for consistency with the requirements of state law; and
WHEREAS, the City Council adopted of Ordinance No. 2015-014 on July 6, 2015,
noting that portions of the comprehensive water system plan were still in process though the plan
was substantially complete; and
WHEREAS, based on its review of the requirements of WAC Chapter 246-290 and other
requirements of state law, the Planning Commission conducted a public hearing and took public
testimony on December 21, 2015; and
WHEREAS, the City Council considered the recommendation of the Planning
Commission at its workshop on January 11, 2016 and thereafter took the matter under
consideration at its January 19, 2016 public meeting; and
WHEREAS, based on its review of the requirements of state law, the analysis and
proposed revisions prepared by the Planning Commission and staff, and the public comments
received, the City Council finds and declares that the review and needed revisions have been
prepared in conformance with applicable law, including Chapter 36.70A RCW, Washington
Administrative Code Chapter 246-290, RCW Chapter 43.21C RCW, and the approved public
participation and adoption process; and
WHEREAS, based on its review of the requirements of state law, the analysis and
ORDINANCE NO. 2016-XXX 2
proposed revisions prepared by the Planning Commission and staff, the recommended findings
on review and proposed revisions forwarded by the Planning Commission, and the public
comments received, the City Council hereby finds and declares that Arlington's comprehensive
water system plan as revised by this ordinance complies with the requirements of state law;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON,
WASHINGTON, DOES MAKE THE FOLLOWING FINDINGS:
1. Findings. The Arlington City Council finds that:
a. The City has established and followed a public participation program in
accordance with RCW 36.70A.130(2)(a), which program was formally adopted and followed by
the City via City of Arlington Resolution #2014-022.
b. The City Council believes that the Final Environmental Impact Statement (FEIS)
issued by the City’s Responsible Official for the Water System Plan update adequately identified
all known significant environmental issues associated with the adoption of the updates to the
comprehensive plan.
c. The comprehensive water system plan identifies operational and capital
improvement projects to meet growth projections established in the Arlington General
Comprehensive Plan, adopted July 6, 2015.
d. Notice of all amendments to the comprehensive plan adopted to fulfill the state
law was sent to the Washington State Department of Health and the Snohomish County Planning
Department.
e. The City Council finds that the review and needed revisions to the Water
Comprehensive Plan have been prepared in conformance with applicable law, including Chapter
36.70A RCW, Chapter 43.21C RCW, WAC Chapter 246-290, and the approved public
participation and adoption process and, taken collectively, are in the best interests of all its
citizens.
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows:
Section 1. Adoption of Water Comprehensive Plan. The City Council approves that
certain Comprehensive Water System Plan prepared by the City of Arlington staff with
assistance from RH2 Engineers and the FCS Group dated September 1, 2015, as amended, a true
copy of which is attached to the original of this ordinance as Exhibit “A” hereto.
Section 2. Adoption of Water Use Efficiency Goals. The City Council approves the
Water Use Efficiency Goals prepared for adoption and attached hereto as Exhibit “B” hereto.
Section 3. Severability. If any provision, section, or part of this ordinance shall be
adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the
ordinance as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
ORDINANCE NO. 2016-XXX 3
Section 4. Effective Date. This ordinance or a summary thereof consisting of the
title shall be published in the official newspaper of the City, and shall take effect and be in full
force five (5) days after publication.
PASSED BY the City Council and APPROVED by the Mayor this _____ day of January,
2016.
CITY OF ARLINGTON
______________________________
Barbara Tolbert, Mayor
Attest:
______________________________
Kristin Banfield, City Clerk
Approved as to form:
______________________________
Steven J. Peiffle
City Attorney
City of Arlington
Council Agenda Bill
Item:
NB #6
Attachment
G
COUNCIL MEETING DATE:
January 19, 2016
SUBJECT:
Sewer Comprehensive Plan
ATTACHMENTS:
See City website at: http://arlingtonwa.gov/index.aspx?page=245; and
Draft Ordinance
DEPARTMENT OF ORIGIN
Public Works – Jim Kelly
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Proposed adoption of the 2015 Sewer Comprehensive Plan, per recommendation by the City of
Arlington Planning Commission.
HISTORY:
As required by WAC 173-240-050, the City of Arlington is required to update its Sewer
Comprehensive Plan (Plan) every 10 years, the last Plan was adopted in July of 2008. The 2015
Plan details how the Sewer Utility will safely, efficiently, and financially operate, maintain and
expand the sewer system for the next 20 years to support existing service connections while
also supporting growth targets identified in the City’s 2015 General Comprehensive Plan.
Public Works began coordination with Community and Economic Development in 2014 on the
Plan update. RH2 Consulting was contracted to run models and assess new and current
system enhancements and projects. The Plan was presented to and received approval from the
Washington State Department of Ecology. A public hearing was held in from of the Arlington
Planning Commission on December 21st where it received approval and recommendation for
City Council adoption.
ALTERNATIVES
Remand to staff for more information.
RECOMMENDED MOTION:
I move to approve the proposed Ordinance adoptin the 2015 Sewer Comprehensive Plan.
ORDINANCE NO. 2016-XXX 1
ORDINANCE NO. 2016--XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON, MAKING CERTAIN
FINDINGS AND ADOPTING BY REFERENCE AMENDMENTS TO THE
COMPREHENSIVE WASTEWATER PLAN FOR THE CITY OF ARLINGTON
WHEREAS the City of Arlington operates a wastewater (sewer) system governed in part
by Washington Administrative Code (WAC) Chapter 173-240; and
WHEREAS, the City of Arlington is required to periodically take legislative action to
review and, if needed, revise its comprehensive wastewater plan, including capital improvement
plans, service levels, and operational and maintenance plans to ensure compliance with city
policies, state and federal regulations, to identify any deficiencies which present threats to public
health and safety, and to develop and identify funding sources and requirements; and
WHEREAS, the City of Arlington’s comprehensive wastewater plan was last amended in
2008; and
WHEREAS, the City of Arlington contracted with RH2 and FCS Group to conduct a
thorough review of the City’s comprehensive wastewater plan and prepare with the assistance of
city staff analyses of that portion of the plan currently in effect in the City of Arlington for
consistency with the requirements of state law; and
WHEREAS, following the City Council’s adoption of Ordinance No. 2015-014 on July
6, 2015, the City Planning Commission considered amendments to the comprehensive
wastewater plan for the City of Arlington; and
WHEREAS, based on its review of the requirements of WAC Chapter 173-240 and other
requirements of state law, the Planning Commission conducted a public hearing and took public
testimony on December 21, 2015; and
WHEREAS, the City Council considered the recommendation of the Planning
Commission at its workshop on January 11, 2016 and thereafter took the matter under
consideration at its January 19, 2016 public meeting; and
WHEREAS, based on its review of the requirements of state law, the analysis and
proposed revisions prepared by the Planning Commission and staff, and the public comments
received, the City Council finds and declares that the review and needed revisions have been
prepared in conformance with applicable law, including Chapter 36.70A RCW, Washington
Administrative Code Chapter 173-240, RCW Chapter 43.21C RCW, and the approved public
participation and adoption process; and
WHEREAS, based on its review of the requirements of state law, the analysis and
ORDINANCE NO. 2016-XXX 2
proposed revisions prepared by the Planning Commission and staff, the recommended findings
on review and proposed revisions forwarded by the Planning Commission, and the public
comments received, the City Council hereby finds and declares that Arlington's comprehensive
wastewater plan as revised by this ordinance complies with the requirements of state law;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON,
WASHINGTON, DOES MAKE THE FOLLOWING FINDINGS:
1. Findings. The Arlington City Council finds that:
a. The City has established and followed a public participation program in
accordance with RCW 36.70A.130(2)(a), which program was formally adopted and followed by
the City via City of Arlington Resolution #2014-022.
b. The City Council believes that the Final Environmental Impact Statement (FEIS)
issued by the City’s Responsible Official for the comprehensive wastewater plan update
adequately identified all known significant environmental issues associated with the adoption of
the updates to the comprehensive plan.
c. The comprehensive wastewater plan identifies operational and capital
improvement projects to meet growth projections established in the Arlington General
Comprehensive Plan, adopted July 6, 2015.
d. Notice of all amendments to the comprehensive wastewater plan adopted to fulfill
the state law was sent to the Washington State Department of Ecology.
e. The City Council finds that the review and needed revisions to the Sewer
Comprehensive Plan have been prepared in conformance with applicable law, including Chapter
36.70A RCW, Chapter 43.21C RCW, WAC Chapter 173-240, and the approved public
participation and adoption process and, taken collectively, are in the best interests of all its
citizens.
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows:
Section 1. Adoption of Sewer Comprehensive Plan. The City Council approves that
certain Comprehensive Wastewater Plan prepared by the City of Arlington staff with assistance
from RH2 Engineers and the FCS Group dated October, 2015, as amended, a true copy of which
is attached to the original of this ordinance as Exhibit “A” hereto.
Section 2. Severability. If any provision, section, or part of this ordinance shall be
adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the
ordinance as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
Section 3. Effective Date. This ordinance or a summary thereof consisting of the
title shall be published in the official newspaper of the City, and shall take effect and be in full
force five (5) days after publication.
/
ORDINANCE NO. 2016-XXX 3
/
/
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PASSED BY the City Council and APPROVED by the Mayor this _____ day of January,
2016.
CITY OF ARLINGTON
______________________________
Barbara Tolbert, Mayor
Attest:
______________________________
Kristin Banfield, City Clerk
Approved as to form:
______________________________
Steven J. Peiffle
City Attorney
City of Arlington
Council Agenda Bill
Item:
NB #7
Attachment
H
COUNCIL MEETING DATE:
January 19, 2016
SUBJECT:
Grant Agreements with the Transportation Improvement Board (3)
ATTACHMENTS:
Grant Agreements
DEPARTMENT OF ORIGIN
Public Works – James Kelly
EXPENDITURES REQUESTED: $ 300,000 ‐ Transportation Imp. Fund
$ 546,000 ‐ Water/Sewer CIP
$ 300,000 ‐ Oso Grant (Sno County)
$ 50,903 ‐ Transportation Benefit District
BUDGET CATEGORY: Transportation Imp, TBD, Water/Sewer
LEGAL REVIEW:
DESCRIPTION:
Staff is requesting authorization for the mayor to sign acceptance letters for three TIB grants
and to sign the grant agreements.
HISTORY:
The Transportation Improvement Board (TIB) offers funding for high priority transportation
projects in communities throughout the state to enhance the movement of people, goods and
services. In the 2015 TIB funding cycle staff applied for and received three grants as follows:
Arlington Valley Road $ 2,360,000
Pavement Preservation $ 203,616
LED Street Light Conversion $ 79,238
The projects have been planned for construction in 2016 with required match funds included
in the 2016 budget, pending award of the grants.
ALTERNATIVES
Do not accept grants
RECOMMENDED MOTION:
I move to accept the grant awards offered by the Transportation Improvement Board for the
Arlington Valley Road Project, 2016 Pavement Preservation, and LED Street Light Conversion and
authorize the mayor to sign the grant agreements, pending final review by the City Attorney.
City of Arlington
Council Agenda Bill
Item:
NB #8
Attachment
I
COUNCIL MEETING DATE:
January 19, 2016
SUBJECT:
Replacement of High Service Pump at Water Treatment Plant
ATTACHMENTS:
Quotation from Pump Tech, Inc.
DEPARTMENT OF ORIGIN
Public Works Department – Jim Kelly
EXPENDITURES REQUESTED: $ 41,837.95
BUDGET CATEGORY: Water Capital Fund
LEGAL REVIEW:
DESCRIPTION:
Purchase of a Vertical Turbine Pump for the Water Treatment Plant.
HISTORY:
The Water Treatment plant operates with three 100-hp vertical turbine pumps, all were
installed at the time of the WTP construction in 2000. The pumps are 17+ years old and
have reached their life expectancy. The Water Utility will be replacing these pumps over
the coming three years (2016-2018). The pump scheduled for replacement in 2016 is
showing signs of distress and is currently operating at 17% below its efficiency rating.
These pumps are not available on the state bid, three quotes were requested and are
attached. The Water Department has budgeted in 2016 for one replacement pump at the
Water Treatment Plant.
ALTERNATIVES
Remand to staff for more information.
RECOMMENDED MOTION:
I move to authorize staff to purchase a Vertical Turbine Pump from Pump Tech, Inc.
City of Arlington
Council Agenda Bill
Item:
NB #9
Attachment
J
COUNCIL MEETING DATE:
January 19, 2016
SUBJECT:
Authority to Sole Source Contract for Sewer Inspection Camera System Repair and Rehabilitation
ATTACHMENTS:
- Draft Resolution
- Estimate for CUES Camera Equipment
DEPARTMENT OF ORIGIN
Public Works Department – Jim Kelly
EXPENDITURES REQUESTED: $43,302.40 (includes sales tax)
BUDGET CATEGORY: Wastewater Equipment Fund
LEGAL REVIEW:
DESCRIPTION:
Public Works is requesting that the City adopt a sole source resolution to contract for the repair and
rehabilitation of the Sewer Department’s Closed Circuit Television Equipment to CUES, Inc.
HISTORY:
In 2001 the Wastewater Department purchased a Closed Circuit Television Camera System
manufactured by CUES, Inc. The camera system is 15 years old and is in need of repair and
rehabilitation; rehabilitation will entail replacement of existing computer system, new camera operating
software, replacement of the camera, and installation/configuration.
It is more cost effective to upgrade the existing camera system than to purchase an entirely new closed
circuit television system. While some companies state they can rehabilitate the camera with off the
shelf parts, staff is very satisfied with the quality of CUES parts, the responsiveness of their service
department, and their warranty coverage. As such, staff is requesting a sole source resolution be
adopted in order to contract the repair and rehabilitation service from CUES, Inc.
ALTERNATIVES
Remand to staff for further consideration.
RECOMMENDED MOTION:
I move to approve the proposed resolution to waive bid requirements for the purchase of new and
replacement closed circuit television equipment for use by the City of Arlington Public Works
Department.
RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF ARLINGTON TO WAIVE BID REQUIREMENTS FOR
THE PURCHASE OF NEW AND REPLACEMENT CLOSED CIRCUIT TELEVISION
EQUIPMENT FOR USE BY THE CITY OF ARLINGTON PUBLIC WORKS DEPARTMENT
WHEREAS, the City of Arlington Public Works Department monitors, inspects, and
investigates various wastewater and stormwater lines for operational, maintenance, and project
planning purposes; and
WHEREAS, the Public Works Department currently owns CUES Closed Circuit
Television (CCTV) Equipment; and
WHEREAS, the Public Works Department desires to increase efficiency and reduce
waste by upgrading the existing CCTV equipment with compatible equipment; and
WHEREAS, RCW 35.23.352(9) permits the waiving of bidding requirements for the
purchase of materials which are clearly and legitimately limited to a single source of supply or
services which are subject to special market conditions;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arlington,
as follows:
Section 1: The City Council of the City of Arlington hereby waives the bidding
requirements for the purchase of new and future replacement Closed Circuit
Television Equipment for use by the City of Arlington Public Works Department.
Section 2: This resolution will be effective for three (3) years from the date of
adoption.
APPROVED by the Mayor and City Council of the City of Arlington this 19th day of
January 2016.
CITY OF ARLINGTON
____________________________________
Barb Tolbert, Mayor
ATTEST:
_________________________________
Kristin Banfield, City Clerk
APPROVED AS TO FORM:
__________________________________
Steven J. Peiffle, City Attorney