HomeMy WebLinkAbout11-23-2015 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert - Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Chris Raezer
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Strategies 360 Services Agreement ATTACHMENT A
Staff Presentation: Kristin Banfield
Council Liaison: Mayor Pro Tem Chris Raezer
2. Amendment to AMC 2.04 to Implement Citizen Salary ATTACHMENT B
Commission Decision
Staff Presentation: Kristin Banfield
Council Liaison: Mayor Pro Tem Chris Raezer
3. Amendment to Public Defender Contract ATTACHMENT C
Staff Presentation: Kristin Banfield
Council Liaison: Mayor Pro Tem Chris Raezer
4. Board Appointment to Planning Commission ATTACHMENT D
Staff Presentation: Chris Young
Council Liaison: Marilyn Oertle
5. MSA Design Contract for design of 2016 Waterline ATTACHMENT E
and Pavement Preservation
Staff Presentation: Jim Kelly
Council Liaison: Austin DeFreece
6. Authority to Bid Bio Solids Hauling Contract ATTACHMENT F
Staff Presentation: Jim Kelly
Council Liaison: Austin DeFreece
Arlington City Council Workshop
Monday, November 23, 2015 at 7:00 p.m.
City Council Chambers – 110 E Third St
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
7. Surplus Vehicles Resolution ATTACHMENT G
Staff Presentation: Jim Kelly
Council Liaison: Austin DeFreece
8. Public Works Surplus Meters/Scrap Metal Resolution ATTACHMENT H
Staff Presentation: Jim Kelly
Council Liaison: Austin DeFreece
9. September and October 2015 Financial Report ATTACHMENT I
Staff Presentation: Kristin Garcia
10. Miscellaneous Council Items
EXECUTIVE SESSION
RECONVENE
PUBLIC COMMENT
For members of the public to speak to the Council regarding matters on the Council Workshop agenda. Please limit your remarks to three
minutes.
ADJOURNMENT
Mayor Barb Tolbert
To open all attachments, click here
City of Arlington
Council Agenda Bill
Item:
WS #1
Attachment
A
COUNCIL MEETING DATE:
November 23, 2015
SUBJECT:
Authorization to Contract with Strategies 360 for Lobbying Services for 2016
ATTACHMENTS:
Draft Contract
DEPARTMENT OF ORIGIN
Administration
EXPENDITURES REQUESTED: $36,000
BUDGET CATEGORY: GF—Other General Government Services
LEGAL REVIEW:
DESCRIPTION:
The attached contract and scope of work describes the work to be done by Strategies
360 at the state and federal level from January 1 through December 31, 2016.
Strategies 360 has been working on our behalf in Olympia and Washington, D.C. to
address some of our immediate and long-term transportation improvement goals, as
well as assist us in economic development and other areas. The continuation of the
contract ensures that our best interests are represented in the decision-making
processes of the Washington State Legislature, the Washington State Department of
Transportation, the United States Congress, as well as other state and federal
agencies. The City budgeted $36,000 for an entire year of lobbying services during
the 2015 budget process.
HISTORY:
The City has been a direct client of Strategies 360 starting in Fall 2012. Prior to that,
the City was a client through our participation in the SR9 Coalition.
ALTERNATIVES
None
RECOMMENDED MOTION:
Workshop; discussion only. At the December 7 Council Meeting, the proposed
motion will be, “I move to approve the contract with Strategies 360 for Lobbying
Services for 2016 and authorize the Mayor to sign it.”
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
B
COUNCIL MEETING DATE:
November 23, 2015
SUBJECT:
Ordinance Amending AMC Chapter 2.04 to Implement Citizen Salary Commission
Decision
ATTACHMENTS:
Ordinance 2015-005
Memo to Kristin Banfield from Citizen Salary Commission (as amended)
Proposed ordinance amending AMC Chapter 2.04
Memo to Council from City Attorney
DEPARTMENT OF ORIGIN
City Clerk
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Council is asked to adopt an ordinance to implement the Citizen Salary
Commission’s recommendation.
HISTORY:
The Citizen Salary Commission was created by the City Council in January of 2015 as
an independent body to set salaries for the mayor and council. The Commission met
this summer to make their recommendations. To try to obtain a better understanding
of the parameters of their decision, the City Attorney met with the Commission to
review and clarify their decision. The AMC needs to be modified to implement their
decision and to avoid inconsistency.
ALTERNATIVES
The decision of the Commission is binding on the Council per AMC 2.89. The
Ordinance could be remanded to staff to address questions or concerns.
RECOMMENDED MOTION:
Workshop; discussion only.
Memo
From: Citizen Salary Commission1
To: Kristin Banfield, City Clerk
Date: June 29, 201511/16/2015
Re: Mayor and Council Compensation
On Monday, June 29, 2015, the Citizen Salary Commission voted on the following items . Additional
clarification was requested and the following is the determination of the salary review commission :
Effective January 1, 2016:
Mayor: $1500 per month
Regional meetings compensationexpense reimbursement: $75 each
Local Non-regional meetings compensationexpense reimbursement: $50 each
CompensationMeeting expense reimbursement to be capped at a maximum of 20 meetings.
Councilmembers:
Council meetings and workshops compensation, up to four per month: $150 each
Regional meetings compensationexpense reimbursement: $75 each
All otherNon-regional meetings compensationexpense reimbursement: $50 each
CompensationMeeting expense reimbursement to be capped at a maximum of 8 meetings.
Regional meetings are identified as: (referenced see AMC 2.04.027(1)-(3) per the attached proposed ordinance)
1. National League of Cities
2. Association of Washington Cities (AWC)
3. Snohomish County Cities (SCC)
4. Snohomish County Tomorrow
5. Meetings in Olympia (that address issues with legislature, governor, state departments/boards)
6. Economic Alliance of Snohomish County (EASC)
7. Puget Sound Regional Council (PSRC)
8. Meetings with Snohomish County (personnel or elected officials)
9. Mayors’ Association
10. Community Transit
11.Snohomish County Committee for Improved Transportation (SCCIT).
1 The “redlined” revisions to this memo were prepared by the City Attorney based on the duly noted meeting of the
Salary Review Commission on July 29, 2015 (attended by Heather Logan, Sheri McCarthy and Frank Barden).
For purposes of this decision, “Non-regional meetings” are those meetings identified as set forth in AMC
2.04.027(4)-(7) per the attached proposed ordinance.
For purpose of the above-referenced meeting compensation, the following definitions and limitations
apply:
(1) a “regional meeting” shall include telephonic attendance at meetings of any of the above -listed
organizations which have adopted formal rules permitting attendance by telephone;
(2) a “non-regional meeting” shall require in-person attendance; and
(1)(3) “non-regional meetings” shall exclude voluntary attendance at political functions and
regularly scheduled community events.
ORDINANCE NO. 2015-XXX 1
ORDINANCE NO. 2015-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
AMENDING CHAPTER 2.04 OF THE ARLINGTON
MUNICIPAL CODE TO CLARIFY SALARIES AND EXPENSE
REIMBURSEMENT AS ESTABLISHED BY
THE CITIZEN SALARY REVIEW COMMISSION
WHEREAS, the City of Arlington, Washington, has created a citizens salary
review commission; and
WHEREAS, state law and the requirements of AMC 2.89 make the revisions to
city salaries automatic upon filing of the salary commission recommendations; and
WHEREAS, the provisions of RCW Chapter 2.04 need to be revised to reflect the
salary commission’s determination;
NOW, THEREFORE, the City Council of the City of Arlington, Washington,
does ordain as follows:
Section 1. Arlington Municipal Code Section 2.04.025 shall be and hereby is
modified to read as follows:
2.04.025 - Compensation.
The salaries for elected officials shall be as established by the salary
commission as set forth in AMC Chapter 2.89. Each city council member
will be paid two hundred dollars for each regular meeting of the city
council attended by such council member, not to exceed four hundred
dollars per calendar month. The mayor will be paid one thousand five
hundred dollars for each calendar month during which the mayor performs
his or her duties.
.
Section 2. Arlington Municipal Code Section 2.04.027 shall be and hereby is
modified to read as follows:
2.04.027 - Expense reimbursement.
(a) In addition to the compensation provided for by AMC 2.04.025, the mayor
and council members will be entitled to reimbursement for reasonable and
necessary expenses incurred in attendance at meetings required by virtue of their
office. Such reimbursement shall include a per meeting expense as authorized by
RCW 35A.12.070 in the amount established by the salary commission as set forth
ORDINANCE NO. 2015-XXX 2
in AMC Chapter 2.89of fifty dollars per meeting for attendance of city council
members or the mayor at only the following meetings, excluding the four (4)
regularly scheduled city council meetings and workshops and excluding city
council work sessions immediately preceding or immediately after regular city
council meetings, but in any event not to exceed eight meetings in any month for
a council member and twenty meetings in any month for the mayor:
(1) Attendance at official functions of the following organizations to which
the city belongs: National League of Cities, Association of Washington
Cities, Snohomish County Association of Cities and Towns (SCC), and
Snohomish County Tomorrow, Economic Alliance of Snohomish County
(EASC), Puget Sound Regional Council (PSRC), Snohomish County
Committee for Improved Transportation (SCCIT), or Community Transit
(CT);
(2) Attendance at meetings not previously enumerated where the council
member or mayor is appointed or elected to attend by the mayor, city
council, Snohomish County association of cities and towns, the
Snohomish county executive, Snohomish county council, the Governor, or
State Legislature, if the reason for the appointment was because of the
individual's status as an elected official;
(2)(3) Attendance at meetings in Olympia that address city of Arlington
issues with the legislature, governor, or state departments or boards;
(3)(4) City council retreats, “Fifth Monday” joint workshops with the
Arlington School District Board or Cascade Valley Hospital District
Board; emergency special city council meetings, or city council
workshops; provided, that no reimbursement shall occur for these
meetings when they occur immediately before or immediately after
regularly scheduled council meetings;
(4)(5) Any function within the city limits of Arlington at which the
individual is representing the city at the request of the mayor or by action
of the city council;
(65) City facility dedications and city-sponsored graduations and award
ceremonies; and
(67) City council subcommittee meetings.Meetings between Department
Directors or City Boards or Commissions and the City Council liaison
member where attendance is required by virtue of the liaison position.
(b) Notwithstanding the provisions of Subsection (a), reimbursement will not be
authorized by virtue of this section for attendance at political functions or
regularly scheduled community events.
(c) For purposes of this section, telephonic attendance at meetings shall entitle a
Council member to expense reimbursement only for the meetings identified in
subsections (a)(1) through (a)(3), above, where the organization has adopted rules
or regulations permitting attendance telephonically.
ORDINANCE NO. 2015-XXX 3
Section 3. Effective Date. The title of this ordinance which summarizes
the contents shall be published in the official newspaper of the City. The ordinance shall
take effect and be in full force five (5) days after the date of publication.
PASSED BY THE CITY COUNCIL at a Regular Meeting thereof on the ______
day of August____________________, 2015.
CITY OF ARLINGTON, WASHINGTON
_________________________________
Barbara Tolbert, Mayor
ATTEST/AUTHENTICATED:
_______________________________
Kristin Banfield, City Clerk
APPROVED AS TO FORM:
________________________________
Steven J. Peiffle, City Attorney
MEMORANDUM
Date: 11/16/2015
From: Steve Peiffle, City Attorney
To: Mayor Tolbert
City Council
Subject: Citizen Salary Review Commission
The Council appointed a Citizen Salary Review Commission, which met and made a
decision in accordance with the ordinances creating it (Ordinance No. 2015-005 and
2015-010, now codified in AMC Chapter 2.89) prior to the end of June.
The Council had questions and sought clarification on a number of issues. I had some
concerns about the intentions of the Commission with respect to their intent of regional
vs. non-regional meetings, among other things.
I met with the Commission at a duly noticed meeting occurring on July 29, 2015. Three
of the five salary review commission members were in attendance. Together they
explained their intent with respect to the 2016 meeting compensation.
Following the meeting I noted that the municipal code sections relating to the Council
compensation needed to be amended to reflect the changes from the Commission
recommendation. I have now drafted that for Council review and consideration based
on my understanding of the Commission’s intent.
Attached to this memo are the following:
1.A proposed ordinance changing portions of AMC 2.04 pertaining to the Council
and Mayor compensation and expense reimbursement; and
2.A “redlined” memo from the Commission. Note that the redlines were prepared
by me based on the discussion of the Commission on that date. Since a majority
of the Commission was in attendance and they were unanimous about the intent
of these revisions, this should now reflect the decision of the Commission.
These two documents really go hand in hand with each other. We will invite the salary
review commission members to attend the Council meeting at which this ordinance is
adopted in the event the Council has any questions or concerns, and to ensure the
process is transparent.
City of Arlington
Council Agenda Bill
Item:
WS #3
Attachment
C
COUNCIL MEETING DATE:
November 23, 2015
SUBJECT:
Contract amendment with Feldman & Lee for indigent defense services
ATTACHMENTS:
Proposed contract amendment with Feldman & Lee for indigent defense services
DEPARTMENT OF ORIGIN
Administration / Legal – Contact Kristin Banfield, 360-403-3444; Steve Peiffle
EXPENDITURES REQUESTED: $16,000 per month
BUDGET CATEGORY: General Fund – Criminal Justice
LEGAL REVIEW:
DESCRIPTION:
The City’s contract with Feldman & Lee for indigent defense services covers the term from
January 1, 2015 through December 31, 2016. Included in the agreement approved earlier this
year was a provision to reopen the contract after a review of the caseload after six months. The
City’s case load was close to exceeding the 450 case limit at that six month review, triggering
the need to add additional counsel to provide services to qualifying individuals.
The State Supreme Court has limited caseloads for indigent defense services to 400 cases per
attorney. In addition, last year’s federal court ruling in Wilbur v. City of Mount Vernon has
required the City to make additional improvements to our provision of indigent defense
services.
HISTORY:
The law firm of Feldman & Lee has served as the City’s indigent defense counsel since 2007.
Feldman & Lee had a fee increase in early 2014 to address some improvements made to
indigent defense services for compliance with recent state supreme court mandates and the
results of the Mount Vernon federal case. The City entered into a new agreement as of
January 1, 2015.
ALTERNATIVES
N/A
RECOMMENDED MOTION:
Workshop; discussion only. At the December 7th Council meeting the proposed motion will
be “I move to approve the contract amendment with Feldman & Lee for indigent defense
services and authorize the Mayor to sign it.”
City of Arlington
Council Agenda Bill
Item:
WS #4
Attachment
D
COUNCIL MEETING DATE:
November 23, 2015
SUBJECT:
Planning Commission Appointment
ATTACHMENTS:
Redacted applications of Planning Commission interviewees
DEPARTMENT OF ORIGIN
Community & Economic Development – Chris Young
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Two applicants were interviewed on 11/17/15 to fill one vacant Planning
Commission position. The interviews were held prior to a regularly scheduled
Planning Commission Meeting so that the applicants had the opportunity to attend
the meeting. The interview panel, which consisted of two Planning Commission
members, a council liaison, and 2 staff members, recommend the appointment of
Kevin Scott Hughes to the Planning Commission.
HISTORY:
A vacancy occurred due to the resignation of commission member Tony La Salata.
The appointment will fill the unexpired term of Mr. La Salata until April 1, 2021, and
bring the commission to a full seven members.
ALTERNATIVES
Approve staff’s recommendation with modifications
Table staff’s recommendation
Deny staff’s recommendation
RECOMMENDED MOTION:
Workshop; discussion only.
✔
(Attach page for additional space)
I am a retired general manager of private Country clubs. I have managed 3 prominent clubs in the Seattle
metro area over a period of 22 years and consulted in the industry for 5 years following retirement. These
positions required knowledge in various disciplines including accounting, restaurant management, golf
course maintenance, human relations and many more. Each one of these clubs had over 100 employees
under my direction. Since retiring I volunteered at Pioneer elementary school mentoring student and at
Arlington police dept. for almost 6 years. I am married to my wife of 55 years and have one daughter and
two grandchildren. I have an interest in art and have many years experience in planning events and
landscape maintenance which among other things I feel would qualify me to hold a position on this
committee.
Thank you for your consideration.
Donald Williamson
Donald Williamson
Kevin Scott Hughes
✔
9-1-2015
(Attach page for additional space)
BS in Technology Education from Central Washington University
MEd in Master Teacher program from Central Washington University
21 years experience as a Certificated Teacher K-12. Specializing in Technology Education
16 years experience in construction trades: Design, Framing, Excavation including 7 years as a Licensed
Journeyman Electrician
6 years experience in manufacturing and as a Master Jeweler
4 years as BOC Certified Building Operator - Maintenance
Several years experience as a professional musician and songwriter
City of Arlington
Council Agenda Bill
Item:
WS #5
Attachment
E
COUNCIL MEETING DATE:
November 23, 2015
SUBJECT:
Scope of Work (SOW) and Fee Estimate from consultant Murray, Smith and Associates, Inc. (MSA)
for design of the 2016 water main replacement and pavement preservation projects.
ATTACHMENTS:
Scope of Work and Fee Estimate for 2016 water replacement and pavement preservation projects.
DEPARTMENT OF ORIGIN
Public Works
EXPENDITURES REQUESTED: $109,689
BUDGET CATEGORY: Water CIP / Transportation Benefit District
LEGAL REVIEW:
DESCRIPTION:
This is a proposal (SOW and fee estimate) from MSA Engineers to design the 2016 water main
replacement work and pavement preservation work planned for 2016.
HISTORY:
In 2016 the City has planned and budgeted capital improvement projects to replace aged and failing
water mains in several City streets and to resurface several roadways (preservation). Design work
includes redesign of existing sidewalk ramps that do not meet current ADA requirements. Planned
work is as follows:
After reviewing Statement of Qualifications from three design firms, the City elected to enter into
negotiations with Murray, Smith and Associates, Inc. (MSA) for design of the 2016 water main
replacement and pavement preservation projects. The attached SOW and fee estimate is the result of
the negotiations and will produce the documents needed for 2016 construction projects.
Design Project Cost Funding
5th Ave & Highland Water $ 48,832.00 Water CIP
5th Ave Pavement & ADA $ 26,294.00 TBD
67th Ave Pavement & ADA $ 34,563.00 TBD
ALTERNATIVES
Remand to staff for further discussion
City of Arlington
Council Agenda Bill
Item:
WS #5
Attachment
E
RECOMMENDED MOTION:
Workshop; discussion only. At the December 7th council meeting, recommendation will be: “I move
to accept the MSA proposal for design of the water main replacement and pavement preservation
work planned for 2016 and authorize the mayor to sign the contract, pending final approval by the
City Attorney.”
DRAFT – REV 11/6/15
City of Arlington MURRAY, SMITH & ASSOCIATES, INC. 2016 Water Improvement
November 2015 Engineers/Planners Page 1
Scope of Work & Fee Estimate
Engineering Services
2016 Water Improvement Project and
67th Avenue NE Pavement Preservation Project
City of Arlington, Washington
Project Description
Murray, Smith & Associates, Inc. (MSA) has developed the following scope of work for the
2016 Water Improvement and the 67th Avenue Pavement Preservation projects. The scope of
work and associated fee estimate has been developed based on our discussions with the City of
Arlington (City) staff, project understanding and project approach.
2016 Water Improvement Project – This project consists of asbestos cement water main
replacement at two project sites identified by the City:
Approximately 1,925 ft of new 12-inch diameter ductile iron water main along 5th Street
from North Macleod Avenue to North Alcazar Avenue.
Approximately 1,230 ft of new 8-inch diameter ductile iron water main along N. Gifford
Avenue, Washington Avenue, and N. Stillaguamish Avenue from 4th Street to 5th Street.
Approximately 3,500 ft of new 12-inch diameter ductile iron water main along East
Highland Drive from South Hazel Street to Medical Center Drive.
Approximately 3,300 ft of pavement replacement and preservation along 5th Street from
North Macleod to the end of the roadway past Post Middle School, including replacement
of up to 29 curb ramps.
Storm drain catch basin and sanitary sewer manhole repair or replacement along 5th Street
and Highland Drive as identified by the City.
67th Ave NE Pavement Preservation Project – This project consists of pavement preservation at
one area identified by the City that has received WSDOT administered Surface Transportation
Program (STP) funding:
Approximately 4,700 ft of pavement preservation along 67th Ave. NE from 158th St. NE
(City limits) to 180th St. NE.
Project Approach
The Project Management and Data Gathering portions of both these projects will be performed
under the same tasks, Task 201 and Task 202. However, phasing the remaining tasks into two
distinct elements is recommended. The projects are divided as shown:
Task 201 - Project Management
Task 202 - Data Gathering and Utility Coordination
Task 211- Preliminary Design – 2016 Water Improvement Project
Task 212 - Final Design – 2016 Water Improvement Project
Task 221 - Preliminary Design – 67th Ave NE Pavement Preservation - 2016
Task 222 - Final Design – 67th Ave NE Pavement Preservation - 2016
City of Arlington MURRAY, SMITH & ASSOCIATES, INC. 2016 Water Improvement
November 2015 Engineers/Planners Page 2
Task 231 - Bidding and Award
Scope Of Work
MSA’s proposed work program is detailed below.
Task 201 - Project Management and Coordination
This task provides for management of the project and coordination with the project team.
Elements of this task will include:
201.1 Correspondence and Coordination with City - All communication will be coordinated
through the City’s Project Manager. Correspondence with the City Project Manager via
phone conversations and e-mail will include the communication of project decisions,
project status, work activities, and issues requiring City input.
201.2 Budget, Schedule, Invoices and Progress Reports - MSA’s Project Manager will
monitor project costs, manage budget and project schedule, including preparation and
submission of monthly invoices and progress reports.
201.3 Staff Management - MSA’s Project Manager will manage project staff and
subconsultants to ensure all services are in conformance with the scope of services, fee
estimate, and schedule.
201.4 Project Coordination Meetings - Prepare for and conduct up to two project coordination
or review meetings with City staff to discuss project elements during design. Prepare
meeting agenda and record meeting summary to document items discussed and transmit
to City.
201.5 Quality Assurance/Quality Control (QA/QC) - Coordinate and perform in-house quality
assurance reviews of all deliverables.
MSA Deliverables to City
Meeting agendas and minutes
Monthly billing statements and activity reports
City Responsibilities:
Attend project coordination meetings
City of Arlington MURRAY, SMITH & ASSOCIATES, INC. 2016 Water Improvement
November 2015 Engineers/Planners Page 3
Task 202 - Data Gathering and Utility Coordination
This task consists of data gathering and utility coordination work. Elements of this task will
include:
202.1 Data Collection and Review - Work under this subtask includes gathering and reviewing
all relevant data to complete the preliminary engineering tasks. A number of documents
and reports will be requested and reviewed as part of this task, including record drawings
and previous studies or reports, GIS, aerial photographs. MSA will use a formal
“Request for Information” process and coordinate with the City during data collection to
ensure all necessary information is gathered for the project.
202.2 Utility Coordination and Analysis - Acquire utility system mapping, perform a utility
conflict analysis and identify potential utility conflicts. Develop a list of potential
conflict locations to obtain specific utility information, including dimensions, location
and depth, utilizing potholing techniques on an as-needed basis.
202.3 Kick-off Meeting and Site Visits for 2016 Water Improvement and 67th Ave Pavement
Preservation Projects - Prepare for and conduct project kick-off meeting with City staff
and key team members to discuss project, review project schedule and discuss key
elements of the project. Following kick-off meeting meet with City Engineer and
operations staff in the field to review the preliminary water main alignments, sanitary
sewer manhole and catch basin repair/replacement, and pavement restoration
considerations at each site.
Assumptions:
City will perform potholing on an as needed basis.
City will coordinate directly with Snohomish County PUD for any required utility pole
relocations.
City Responsibilities:
Provide all available as-built documents for City facilities, available engineering reports
and other requested data.
MSA Deliverables to City:
Electronic copy of formal “Request for Information”
Documentation of utility conflict analysis
Task 211 - Preliminary Design – 2016 Water Improvement Project
This task provides for preliminary engineering design services for the proposed waterline
211.1 ADA Compliance Review - Establish which curb ramps on 5th Street need to be modified
or replaced to meet ADA requirements. This task is not required for the work along
Highland Dr.
City of Arlington MURRAY, SMITH & ASSOCIATES, INC. 2016 Water Improvement
November 2015 Engineers/Planners Page 4
Complete office desktop review at each street crossing within paving limits utilizing
readily available aerial and streetview imagery. Determine where existing curb ramps
exist and where new curb ramps are needed. Where sidewalks do not exist, no curb
ramps are required for ADA compliance. Document existing/future ramp locations
and initial review findings for each ramp utilizing FHWA checklist for ADA
compliancy.
Complete follow-up field evaluation of existing curb ramps and take measurements
using FHWA checklist to determine ADA compliancy. This will be completed under
Task 202.3.
211.2 Plans (50% Design Completion Level) - Using the project information developed in the
previous tasks and subtasks, prepare preliminary design drawings to the 50% design
completion. Preliminary drawings will show plan views and major project elements.
Utility drawings will be developed at 1-inch = 20-feet scale and pavement preservation
drawings will be developed at 1-inch = 30-feet scale in AutoCAD electronic format. The
drawings will be prepared and submitted to the City for review and comment.
211.3 Engineer’s Opinion of Probable Construction Cost - A preliminary engineer’s opinion
of probable construction cost to 50% design completion level will be developed and
include a schedule of estimated quantities, unit prices, and total preliminary construction
cost for each project site.
Assumptions:
The complete Project Contract Document package (front end, specifications, appendices,
etc.) will not be prepared for the preliminary design phase.
Detailed water main connection details will be developed and submitted for review
during the final design phase.
5th Street restoration will include a combination of overlay and pavement reconstruction
and curb ramp replacement.
E. Highland Drive restoration will include a City standard trench patch only. City has
determined that no additional pavement preservation or curb ramp replacement is
necessary at this time.
The City has determined that geotechnical services are not necessary for the project based
on known suitable soil conditions for the project site. City to provide direction on desired
pavement section for restoration.
No work is anticipated within WSDOT Highway 9 right-of-way.
City Responsibilities:
City will retain project surveyor and utility locator. City will provide MSA the survey
basemap to MSA for use in preliminary and final design.
Complete review of the preliminary design drawings, engineer’s opinion of probable
construction cost and all supporting documentation with verbal or written comments.
City review period is assumed to be 2 weeks.
Participate in review meetings, site visits and workshops.
MSA Deliverables to City:
City of Arlington MURRAY, SMITH & ASSOCIATES, INC. 2016 Water Improvement
November 2015 Engineers/Planners Page 5
50% complete plans and estimate will be prepared and submitted to the City in electronic
format (AutoCAD, PDF and Word) for review and comment.
Task 212 - Final Design – 2016 Water Improvement Project
This task will produce final plans for projects based on comments from the City’s review of the
preliminary design. Final design plans will be presented at the 90% completion level for City
review. Final bid ready plans at the 100% completion level will incorporate all prior review
comments and will be suitable for bidding. Elements of this task will include:
212.1 Plans, Specifications and Estimate (PS&E) - 90% Design Completion Level
The preliminary design drawings (50% design completion level) will be revised and
further developed to incorporate comments from the City’s review of the preliminary
design. Develop design plans and engineer’s opinion of probable construction cost
estimate to approximately the 90% design completion level.
City will prepare draft technical specifications and appendices to support the design and
will include in the project Contract Documents. Specifications will be prepared based on
the City’s standard special provisions to the WSDOT 2014 Standard Specifications.
MSA will review and complete the technical specifications and contractual documents.
An engineer’s opinion of probable construction cost will be developed and will include a
schedule of estimated quantities, unit prices, and total construction cost for each project
site.
Submit 90% design package, including complete plan set, specifications, project schedule
and engineer’s opinion of probable construction cost, to the City for review and
comment.
212.2 Final 100% Bid Ready Plans and Specifications
The 90% design package will be revised and further developed to incorporate comments
from the City’s review of the 90% design. Develop design plans, project schedule and
engineer’s opinion of probable construction cost that are ready for bidding. Revise bid
proposal quantities to reflect a bid-ready design package.
Submit stamped and signed bid-ready Contract Documents to City for distribution.
Assumptions:
MSA shall apply a Washington Professional Engineer’s stamp with signature and date on
the final bid-ready edition of the design plans and specifications.
City will take the lead in preparing permits, easements, and coordinating project elements
with key stakeholders, including franchise utilities and public as affected by the project.
Review comments will be received in a complete, single submittal. Multiple rounds of
review comments on the same design completion submittal are not anticipated.
Contractor will be responsible for the development of traffic control and erosion control
plans.
No Critical Areas Study is required.
Approximately 29 curb ramps will be replaced along 5th Street. Curb ramps will be
designed to meet ADA requirements, though will not be fully modeled in AutoCAD.
City of Arlington MURRAY, SMITH & ASSOCIATES, INC. 2016 Water Improvement
November 2015 Engineers/Planners Page 6
Design plans are anticipated to include up to 20 sheets as indicated in the preliminary
drawing list included with this scope of work.
City standard details will be included in the Contract Provisions, not on the design sheets.
City Responsibilities:
Complete technical review of the documents at 90% design completion level with verbal
or written comments. City review period for the submittal is 2 weeks.
Provide electronic files, and periodic updates, of text, forms, schedules and other
components of the contract documents, including preferred front-end sections.
City will prepare draft special provisions and “front-end” documents to be incorporated
into the contract documents.
City to provide AutoCAD drawings of standard details to be incorporated into the
contract documents.
City to coordinate and submit bid-ready contract documents to Builders Exchange or
similar service.
MSA Deliverables to City:
90% complete plans, specifications and estimate will be prepared and submitted to the
City in electronic format (AutoCAD, PDF and Word) for review and comment.
Three full size (22”x34”) final stamped design plans, specifications, and engineer’s final
construction cost estimate will be prepared and submitted to the City as well as all
documents in electronic format (AutoCAD, PDF, and Word).
Task 221 - Preliminary Design – 67th Ave NE Pavement Preservation Project
During this phase MSA will develop plans, which reflect typical grind, inlay and overlay
treatment. The plans will establish appropriate project limits, identify the design sections, edge
and longitudinal treatment details, address catch basin treatments to appropriately manage
bicycle safety and drainage concerns, and identify signal loops that may be impacted.
211.1 Plans (50% Design Completion Level) - Using the project information developed in the
previous tasks and subtasks, prepare preliminary design drawings to the 50% design
completion. Preliminary drawings will show plan views and major project elements.
Pavement preservation drawings will be developed at 1-inch = 30-feet scale in AutoCAD
electronic format. The drawings will be prepared and submitted to the City for review
and comment.
211.2 Engineer’s Opinion of Probable Construction Cost - A preliminary engineer’s opinion
of probable construction cost to 50% design completion level will be developed and
include a schedule of estimated quantities, unit prices, and total preliminary construction
cost for each project site.
Assumptions:
The complete Project Contract Document package (front end, specifications, appendices,
etc.) will not be prepared for the preliminary design phase.
City of Arlington MURRAY, SMITH & ASSOCIATES, INC. 2016 Water Improvement
November 2015 Engineers/Planners Page 7
The City has determined that surveying services are not necessary for the project. Design
drawings will be prepared based on record drawings, GIS, aerial photographs and site
reconnaissance.
The City has determined that no curb ramp replacement is required as part of the
pavement preservation work on 67th Ave NE.
Design plans are anticipated to include up to 20 sheets as indicated in the preliminary
drawing list included with this scope of work.
City Responsibilities:
Complete review of the preliminary design drawings, engineer’s opinion of probable
construction cost and all supporting documentation with verbal or written comments.
City review period is assumed to be 2 weeks.
Participate in review meetings, site visits and workshops.
MSA Deliverables to City:
50% complete plans and estimate will be prepared and submitted to the City in electronic
format (AutoCAD, PDF and Word) for review and comment.
Task 222 - Final Design - 67th Ave NE Pavement Preservation Project
This task will produce final plans for projects based on comments from the City’s review of the
preliminary design. Final design plans will be presented at the 90% completion level for City
review. Final bid ready plans at the 100% completion level will incorporate all prior review
comments and will be suitable for bidding. Elements of this task will include:
222.1 Plans, Specifications and Estimate (PS&E) - 90% Design Completion Level
The preliminary design drawings (50% design completion level) will be revised and
further developed to incorporate comments from the City’s review of the preliminary
design. Develop design plans and engineer’s opinion of probable construction cost
estimate to approximately the 90% design completion level.
City will prepare draft technical specifications and appendices to support the design and
will include in the project Contract Documents. Specifications will be prepared based on
the City’s standard special provisions to the WSDOT 2014 Standard Specifications.
MSA will review and complete the technical specifications and contractual documents.
An engineer’s opinion of probable construction cost will be developed and will include a
schedule of estimated quantities, unit prices, and total construction cost for each project
site.
Submit 90% design package, including complete plan set, specifications, project schedule
and engineer’s opinion of probable construction cost, to the City for review and
comment.
222.2 Final 100% Bid Ready Plans and Specifications
The 90% design package will be revised and further developed to incorporate comments
from the City’s review of the 90% design. Develop design plans, project schedule and
engineer’s opinion of probable construction cost that are ready for bidding. Revise bid
proposal quantities to reflect a bid-ready design package.
City of Arlington MURRAY, SMITH & ASSOCIATES, INC. 2016 Water Improvement
November 2015 Engineers/Planners Page 8
Submit stamped and signed bid-ready Contract Documents to City for distribution.
Assumptions:
MSA shall apply a Washington Professional Engineer’s stamp with signature and date on
the final bid-ready edition of the design plans and specifications.
City will take the lead in preparing permits, easements, and coordinating project elements
with key stakeholders, including franchise utilities and public as affected by the project.
Review comments will be received in a complete, single submittal. Multiple rounds of
review comments on the same design completion submittal are not anticipated.
No Critical Areas Study is required.
Site specific traffic control plans will be developed for this project.
City Responsibilities:
Complete technical review of the documents at 90% design completion level with verbal
or written comments. City review period for the submittal is 2 weeks.
Provide electronic files, and periodic updates, of text, forms, schedules and other
components of the contract documents, including preferred front-end sections.
City will prepare draft special provisions and “front-end” documents to be incorporated
into the contract documents.
City to provide AutoCAD drawings of standard details to be incorporated into the
contract documents.
City to coordinate and submit bid-ready contract documents to Builders Exchange or
similar service.
MSA Deliverables to City:
90% complete plans, specifications and estimate will be prepared and submitted to the
City in electronic format (AutoCAD, PDF and Word) for review and comment.
Three full size (22”x34”) final stamped design plans, specifications, and engineer’s final
construction cost estimate will be prepared and submitted to the City as well as all
documents in electronic format (AutoCAD, PDF, and Word).
Task 231 - Bidding and Award
Under this task, assistance will be provided to the City during the project bidding and award
process for two separate bid packages, 2016 Water Improvement and the 67th Ave Pavement
Preservation projects. MSA will provide typical services as outlined below:
231.1 Bidder Inquiries - With direction from City, respond to questions from bidders,
subcontractors, equipment suppliers and other vendors regarding the project and plans
and specifications. Maintain a written record of communications during bidding process.
231.2 Addenda - Assist the City in the preparation of any addenda as necessary to clarify the
contract documents. City shall coordinate distribution of addenda.
City of Arlington MURRAY, SMITH & ASSOCIATES, INC. 2016 Water Improvement
November 2015 Engineers/Planners Page 9
Task 300 - Construction Phase Services
Under this task, engineering services will be provided to the City during construction of the
project. The extent of these services to be provided, if any, and the associated budget will be
determined at a later date and the agreement modified accordingly to provide for these additional
services.
The following is an inventory of construction phase services that MSA typically provides. These
services are provided from the notice of award of a construction contract to the contractor to the
final acceptance of the project. Subtasks include:
Shop Drawings & Submittals Review
Monthly Pay Request Processing
Requests for Information Clarifications
Process Change Orders
Monthly Project Status Reports and Project Meetings
On-Site Construction Observation
Final Inspection
Project Close-Out
Record Drawings Preparation
Warranty Inspection
Preliminary Estimated Schedule
MSA shall begin work immediately upon receipt of Notice to Proceed from the City and proceed
according to the preliminary estimated schedule presented below, which reflects the City's desire
to complete all design and construction work by August 2016. MSA will proceed according to
the work program shown below, however the schedule may change due to the grouping and
phasing of projects that will be determined by MSA and the City early in the project. Factors
beyond MSA’s control may also require schedule modifications.
–
City of Arlington MURRAY, SMITH & ASSOCIATES, INC. 2016 Water Improvement
November 2015 Engineers/Planners Page 10
Preliminary Drawing List
1 G1 Title Sheet 1 G1 Title Sheet
2 G2
Abbreviations, Symbols and
Legend, General Notes 2 G2
Abbreviations, Symbols and
Legend, General Notes
3 W1 5th St Water-1 3 R1 Pavement Preservation-1
4 W2 5th St Water-2 4 R2 Pavement Preservation-2
5 W3 5th St Water-3 5 R3 Pavement Preservation-3
6 W4 Gifford, Washington Water 6 R4 Pavement Preservation-4
7 W5 Stillagumish Water 7 R5 Pavement Preservation-5
8 W6 Highland Dr Water-1 8 R6 Pavement Preservation-6
9 W7 Highland Dr Water-2 9 CH1 Channelization Plans-1
10 W8 Highland Dr Water-3 10 CH2 Channelization Plans-2
11 W9 Highland Dr Water-4 11 CH3 Channelization Plans-3
12 WD1 Water/Storm/Sewer Details-1 12 CH4 Channelization Plans-4
13 R1 5th St Pavement Preservation-1 13 CH5 Channelization Plans-5
14 R2 5th St Pavement Preservation-2 14 CH6 Channelization Plans-6
15 R3 5th St Pavement Preservation-3 15 TC1 Traffic Control Plan-1
16 RD1 Roadway Details/Curb Ramps-1 16 TC2 Traffic Control Plan-2
17 RD2 Roadway Details/Curb Ramps-2 17 TC3 Traffic Control Plan-3
18 RD3 Roadway Details/Curb Ramps-3 18 TC4 Traffic Control Plan-4
19 RD4 Roadway Details/Curb Ramps-4 19 TC5 Traffic Control Details
20 RD5 Roadway Details/Curb Ramps-5 20 TC6 Traffic Control Details
DRAFT
LABOR CLASSIFICATION (HOURS)ESTIMATED FEES
Principal
Engineer IV
Professional
Engineer VII
Professional
Engineer IV
Professional
Engineer IV
Technician
IV Administrative I Hours Total
$213 $166 $139 $139 $131 $80
TCL NPH AHG JLTA HCM JR
Task 201 - Project Management and Coordination
Task 201.1 - Correspondence and Coordination with City 8 4 12 1,884$ -$ 1,884$
Task 201.2 - Budget, Schedule, Invoices and Progress Reports 4 4 4 12 1,540$ 20$ 1,560$
Task 201.3 - Staff and Subconsultant Management 8 4 12 1,884$ -$ 1,884$
Task 201.4 - Project Coordination Meetings (2 total)4 6 1 11 1,578$ 60$ 1,638$
Task 201.5 - Quality Assurance/Quality Control (QA/QC) 16 16 3,408$ -$ 3,408$
Task 201 Subtotal 16 24 0 18 0 5 63 10,294$ 80$ 10,374$
Task 202 - Data Gathering and Utility Coordination
Task 202.1 - Data Collection and Review 1 12 13 1,834$ 20$ 1,854$
Task 202.2 - Utility Coordination and Analysis 1 10 2 13 1,818$ 36$ 1,854$
Task 202.3 -
Kick-Off Meeting and Site Visits (2016 Water and 67th
Ave Pavement)2 8 12 2 24 3,374$ 66$ 3,440$
Task 202 Subtotal 0 4 8 34 4 0 50 7,026$ 122$ 7,148$
Task 211 - Preliminary Design - 2016 Water Imp. Project
Task 211.1 - ADA Compliance Review 1 4 4 9 1,278$ 1,278$
Task 211.2 - Plans (50% Design Completion Level) 1 8 32 72 24 2 139 19,301$ 432$ 19,733$
Task 211.3 - Engineer’s Opinion of Probable Construction Cost 2 4 12 18 2,556$ -$ 2,556$
Task 211 Subtotal 1 11 40 88 24 2 166 23,135$ 432$ 23,567$
Task 212 - Final Design - 2016 Water Imp. Project
Task 212.1 - 90% PS&E
A. Plans 1 6 32 60 20 1 120 16,697$ 360$ 17,057$
B. Specifications 1 4 2 12 4 23 3,143$ -$ 3,143$
C. Opinion of Cost 1 2 4 7 1,000$ -$ 1,000$
Task 212.2 - 100% Final Bid Ready PS&E
A. Plans 1 6 16 32 12 1 68 9,533$ 416$ 9,949$
B. Specifications 1 2 2 8 4 17 2,255$ 50$ 2,305$
C. Opinion of Cost 1 1 2 4 583$ -$ 583$
Task 212 Subtotal 4 20 55 118 32 10 239 33,211$ 826$ 34,037$
Task 221 - Preliminary Design - 67th Ave Pvmnt Pres. Project
Task 221.1 - Plans (50% Design Completion Level) 1 8 16 24 24 2 75 10,405$ 432$ 10,837$
Task 221.2 - Engineer’s Opinion of Probable Construction Cost 2 2 8 12 1,722$ -$ 1,722$
Task 221 Subtotal 1 10 18 32 24 2 87 12,127$ 432$ 12,559$
Task 222 - Final Design - 67th Ave Pvmnt Pres. Project
Task 222.1 - 90% PS&E
A. Plans 1 4 12 16 8 1 42 5,897$ 144$ 6,041$
B. Specifications 1 2 2 8 4 17 2,255$ -$ 2,255$
C. Opinion of Cost 1 2 4 7 1,000$ -$ 1,000$
Task 222.2 - 100% Final Bid Ready PS&E
A. Plans 1 4 8 16 8 1 38 5,341$ 344$ 5,685$
B. Specifications 1 2 2 8 4 17 2,255$ 50$ 2,305$
C. Opinion of Cost 1 1 2 4 583$ -$ 583$
Task 222 Subtotal 4 14 27 54 16 10 125 17,331$ 538$ 17,869$
Task 231 - Bidding Assistance (As Needed)
Task 231.1 - Bidder Inquiries 1 2 2 8 1 14 2,015$ 2,015$
Task 231.2 - Addenda 2 8 4 1 15 2,048$ 72$ 2,120$
Task 231 Subtotal 1 4 2 16 4 2 29 4,063$ 72$ 4,135$
TOTAL - ALL TASKS 27 87 150 360 104 31 759 107,187$ 2,502$ 109,689$
FEE ESTIMATE
2016 WATER IMPROVEMENT AND 67th AVE NE PAVEMENT PRESERVATION PROJECTS
EXHIBIT B
MSA ExpensesMSA Labor
11/06/2015
CITY OF ARLINGTON
City of Arlington
Murray, Smith & Associates, Inc.
Engineers/Planners Page 1
City of Arlington
Council Agenda Bill
Item:
WS #6
Attachment
F
COUNCIL MEETING DATE:
November 23, 2015
SUBJECT:
Authority to advertise a Request for Proposal (RFP) for the hauling and land application
of biosolids.
ATTACHMENTS:
DRAFT RFP for hauling and land application of bio solids.
DEPARTMENT OF ORIGIN
Public Works
EXPENDITURES REQUESTED: Annual expenditure varies, estimate a cost
not to exceed $80,000.00 per year.
BUDGET CATEGORY: Fund 401 – Sewer Operating Fund
LEGAL REVIEW:
DESCRIPTION:
The City must contract with a Department of Ecology licensed contractor for the hauling
and land application of bio solids in excess of what the City’s Biosolids Compost Facility
(BCF) can process.
HISTORY:
The City has been under contract with Cascade Materials, Inc. for the hauling and land
application of biosolids in excess of what the City’s Biosolids Compost Facility (BCF) can
process. Cascade Materials has ceased business operations and the City is currently
contracting with a firm on a short term basis. The City needs to find a replacement
contractor to haul and land apply biosolids. Staff is requesting authority to advertise for
Request for Proposal to licensed contractors.
ALTERNATIVES
Postpone Authorization of RFP
Remand to staff for further evaluation
RECOMMENDED MOTION:
Workshop; discussion only. At the following council meeting the recommendation will
be: “I move to authorize staff to advertise for Requests for Proposals for the hauling
and land application of biosolids, subject to final review by the City Attorney”.
REQUEST FOR PROPOSAL
Transportation and Land Application of Biosolids and Other Related Services
RFP ISSUE DATE: December XX 2015
SCOPE OF SERVICES: Contractor will provide the following:
Provide for the entire management and operation of the biosolids land application program
Provide all necessary equipment (trailers, etc) that will be staged at a secured City facility and loaded
with biosolids by City of Arlington Staff; haul dates and times will be coordinated with Contractor
Collect and test soil samples on application sites
Complete all required biosolids reports, annual or otherwise, related to the land application as
required by the State of Washington Department of Ecology (DOE) and the United States
Environmental Protection Agency (EPA)
Obtain and maintain all necessary state and federal permits through DOE for the required land
application sites
Comply with all applicable state and federal laws and regulations regarding its services hereunder
Provide copies of the above data, tests and reports and reports to the Generator to document
compliance
GENERATOR WILL PROVIDE: City of Arlington will provide the following:
The basis for this proposal is for the hauling and land application of approximately 25 to 150 wet
tons per month
Sampling, testing and reporting on biosolids according to the standards set forth by DOE
Certification that biosolids meet, at a minimum, Class B standards and vector attraction reduction
standards set forth by the DOE and USEPA
All labor and associated costs for dewatering biosolids
Loading of transport units (trailers) that are stored at a city secured facility
INSTRUCTIONS: A non-mandatory site visit is being offered on December XX, 2015, please call (360)403-
3526 to confirm attendance and request directions for the Arlington Biosolids Compost Facility. All questions
must be submitted in writing to the below address (email questions are acceptable) no later than December
XX, 2015 at 3:00pm (pst)
Contact: Fred Rapelyea
Wastewater Utility Supervisor
City of Arlington
154 West Cox Ave
Arlington WA 98223
frapelyea@arlingtonwa.gov
City of Arlington
Council Agenda Bill
Item:
WS #7
Attachment
G
COUNCIL MEETING DATE:
November 23, 2015
SUBJECT:
DRAFT Resolution Authorizing Surplus of Utility Property
ATTACHMENTS:
Resolution declaring utility property as surplus
DEPARTMENT OF ORIGIN
Public Works
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Staff is requesting that Council approve a resolution declaring miscellaneous Water and Sewer
Utility vehicles as surplus.
HISTORY:
State law requires that a public hearing be held prior to the surplus of “land, property, or
equipment originally acquired for public utility purposes” (RCW 35.94.040). At the December 7,
2015 Council meeting a public hearing will be held to solicit public discussion and input
regarding proposed action of declaring the following vehicles as surplus:
Year Item VIN ID #
1996 Ford Ranger 1FTCR14U2TPA40341 #W‐93
1995 Chevrolet S‐10 1GCDT19Z1S8257317 #NR‐1
1999 Ford Ranger 1FTZR15V9XTA68412 #WW‐99
ALTERNATIVES
Do not surplus equipment
Remand to staff for further consideration
RECOMMENDED MOTION:
Workshop; discussion onl .
RESOLUTION NO. 2015-XXX
1
RESOLUTION NO. 2015-XXX
A RESOLUTION OF THE CITY OF ARLINGTON DECLARING CERTAIN
UTILITY PROPERTY AS SURPLUS AND AUTHORIZING ITS SALE
WHEREAS, the City has purchased the vehicles listed on the attached Exhibit “A”; and
WHEREAS, the items identified on Exhibit “A” are surplus to the needs of the City; and
WHEREAS, the City conducted a public hearing on December 7, 2015 and thereafter
determined approval of this resolution was in the best interests of the City and citizens;
NOW, THEREFORE, the City of Arlington, acting by and through its City
Council, does hereby resolve as follows:
1. The equipment described on the attached Exhibit “A” is declared surplus to the
needs of the City.
2. Staff is instructed to trade in all items for the best available price, sell all items
for the best available price or properly dispose of items that it is unable to sell.
Staff is further authorized to dispose of the property via an intergovernmental
transfer pursuant to RCW 39.33.010.
Passed by the City Council of the City of Arlington at a regular meeting on this
21st day of December, 2015.
________________________________
Barbara Tolbert
Mayor
ATTEST:
___________________________
Kristin Banfield, City Clerk
APPROVED AS TO FORM:
___________________________
Steven J. Peiffle, City Attorney
RESOLUTION NO. 2015-XXX
2
EXHIBIT A
City of Arlington
Council Agenda Bill
Item:
WS #8
Attachment
H
COUNCIL MEETING DATE:
November 23, 2015
SUBJECT:
DRAFT Resolution Declaring used water meters and scrap metals as surplus and authorizing its
sale.
ATTACHMENTS:
Resolution declaring used water meters and scrap metals as surplus
DEPARTMENT OF ORIGIN
Public Works
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Staff is requesting that Council approve a resolution declaring used and broken water meters and
scrap metals accumulated during 2016 and 2017 as surplus and authorize it to be sold at salvage
value.
HISTORY:
As part of performin normal business activities, the water and sewer utilities accumulate used
and broken water meters and other scrap metal that is no longer useful and need to be disposed
of. These items have no value other than scrap metal value and are therefore surplus to the
needs of the City. The water and sewer utilities have been previously authorized to dispose of
the used and broken water meters and other scrap metal at salvage value. The salvage yard will
issue a check to the City of Arlington for salvaged water meters and scrap metals in compliance with
Title 19 RCW.
The water and sewer utilities are requesting authorization to surplus broken water meters and
scrap metals for 2016 and 2017.
ALTERNATIVES
Do not surplus equipment
Remand to staff for further consideration
RECOMMENDED MOTION:
Workshop; discussion onl . At the December 7th council meetin the motion will be: “I move for
council to approve Resolution 2015-XXXX, declaring used water meters and scrap metal as
surplus and authorizing its sale for years 2016 and 2017.”
RESOLUTION NO. 2015-XXX
1
RESOLUTION NO. 2015-XXX
A RESOLUTION OF THE CITY OF ARLINGTON DECLARING USED WATER METERS
AND SCRAP METAL AS SURPLUS AND AUTHORIZING ITS SALE
WHEREAS, the City frequently comes into the possession of used water meters and
other scrap metal that have no value except scrap value; and
WHEREAS, the used meters and metal are a potential liability due to thieves finding the
scrap value to be worth attempting to enter city facilities to steal the used meters or metal; and
WHEREAS, the used water meters and scrap metal are of no use to the City and are
therefore surplus to the needs of the City;
NOW, THEREFORE, the City of Arlington, acting by and through its City
Council, does hereby resolve as follows:
1. Any used water meters or scrap metals which come into the possession of the
City be and hereby are declared surplus to the needs of the City.
2. Staff is instructed to sell all used water meters and scrap metal for the best
available price at private sale or properly dispose of those that it is unable to
sell.
3. This resolution is valid for calendar years 2016 and 2017.
Passed by the City Council of the City of Arlington at a regular meeting on this 7th
day of December, 2015.
________________________________
Barbara Tolbert
Mayor
ATTEST:
___________________________
Kristin Banfield, City Clerk
APPROVED AS TO FORM:
___________________________
Steven J. Peiffle, City Attorney
City of Arlington
Council Agenda Bill
Item:
WS #9
Attachment
I
COUNCIL MEETING DATE:
November 23, 2015
SUBJECT:
September and October 2015 Financial Report
ATTACHMENTS:
Financial Reports –
Narrative
Revenue Charts
General Fund Operating Statement
Other Fund Operating Statements
DEPARTMENT OF ORIGIN
Finance: Kristin Garcia – Finance Director
EXPENDITURES REQUESTED: 0
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Attached is September and October 2015 Financial Report. Staff will give a brief
PowerPoint presentation and answer questions.
HISTORY:
ALTERNATIVES
RECOMMENDED MOTION:
Workshop; discussion only.