HomeMy WebLinkAbout08-10-2015 Council Workshop
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert - Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Chris Raezer
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. ILA renewal with Snohomish County for Technology Services ATTACHMENT A
Staff Presentation: Bryan Terry
Council Liaison: Mayor Pro Tem Chris Raezer
2. Snohomish County NCRTS Mitigation Agreement ATTACHMENT B
Staff Presentation: Jim Kelly
Council Liaison: Austin DeFreece
3. Authority to Bid Smokey Point Safety Improvement Project ATTACHMENT C
Staff Presentation: Eric Scott
Council Liaison: Debora Nelson/Co-liaison Jan Schuette
4. Miscellaneous Council Items
EXECUTIVE SESSION
To review collective bargaining negotiations, grievances, or discussions regarding the interpretation
or application of a labor agreement [RCW 42.30.140(4)]
Mayor Barb Tolbert - Steve Peiffle
RECONVENE
PUBLIC COMMENT
For members of the public to speak to the Council regarding matters on the Council Workshop agenda. Please limit your remarks to three
minutes.
ADJOURNMENT
Mayor Barb Tolbert
To open all attachments, click here
Arlington City Council Workshop
Monday, August 10, 2015 at 7:00p.m.
City Council Chambers – 110 E Third St
City of Arlington
Council Agenda Bill
Item:
WS#1
Attachment
A
COUNCIL MEETING DATE:
August 10, 2015
SUBJECT:
Interlocal Agreement renewal with Snohomish County for Technology Services
ATTACHMENTS:
ILA and Supplemental Work Order
DEPARTMENT OF ORIGIN
IT – Bryan Terry 360-403-4610
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
This is a renewal of the interlocal agreement and supplemental work order for use of the
Snohomish County datacenter.
HISTORY:
The City of Arlington uses the Snohomish County datacenter for connectivity to the
Meet-Me Network for Public Safety access to SNOPAC, as well as the connection to
Yakima County for disaster recovery. This connection to the datacenter is vital for access
to the public safety network and to off-region our backups in the event of a disaster.
ALTERNATIVES
Remand to staff for further information.
RECOMMENDED MOTION:
Workshop; discussion only. On August 17, the motion will be I move to approve the
Interlocal Agreement with Snohomish County and Supplemental Work Order and
authorize the Mayor to them.
Interlocal Agreement between Snohomish County and the City of Arlington
Page 1
COUNTY DEPARTMENT: Information Services
CONTACT PERSON: Gage Andrews
ADDRESS: 3000 Rockefeller Ave. Everett, WA 98201
TELEPHONE/FAX NUMBER: (425) 388-3703 / (425) 388-3999
PUBLIC AGENCY: City of Arlington
AGENCY CONTACT PERSON: Bryan Terry
ADDRESS: 238 N Olympic Avenue
Arlington, WA 98223
TELEPHONE/FAX: (360) 403-4610
PROJECT: Information Technology Services
AMOUNT: As specified in Supplemental Work Orders
Not to exceed $50,000 for the five (5) year life
of the Agreement
FUND SOURCE: City of Arlington
CONTRACT DURATION: October 4, 2015 – October 3, 2020
INTERLOCAL AGREEMENT BETWEEN THE CITY OF ARLINGTON AND SNOHOMISH
COUNTY TO PROVIDE INFORMATION TECHNOLOGY SERVICES
THIS AGREEMENT BETWEEN THE CITY OF ARLINGTON AND SNOHOMISH
COUNTY TO PROVIDE INFORMATION TECHNOLOGY SERVICES (the “Agreement”) is
made and entered into as of this _____day of _________, 2015, by and between Snohomish
County, a political subdivision of the State of Washington, through its Department of
Information Services Information Services (the “County” or “SCDIS”), and the City of
Arlington, a Washington municipal corporation (“COA”).
RECITALS
Interlocal Agreement between Snohomish County and the City of Arlington
Page 2
WHEREAS, this Agreement is made pursuant to the authority granted by Chapter 39.34
RCW, the Interlocal Cooperation Act; and
WHEREAS Chapter 2.350 of the Snohomish County Code (SCC) provides for SCDIS to
provide information services, information processing, proprietary software and purchased
services to public agencies and cash-on-delivery customers; and
WHEREAS COA is a “public agency” as that term is defined in SCC 2.350.020(13) and
RCW 39.34.020;
WHEREAS, COA requires supplemental information technology services in order to
connect to Washington State and Regional Information Systems and may, in the future, require
specific, yet to be identified information processing systems and services.
AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth below and
for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the SCDIS and the COA agree as follows:
1. Scope of Information Services:
a. SCDIS will provide information technology goods and information processing
services according to Supplemental Work Order (SWO). Each SWO shall be executed
by the County Executive, or his designee, and an authorized agent for COA, and
subject to the general terms and conditions of this Agreement. Each SWO will include
a description of the specific services to be provided, the term, and the costs of such
service from quotation or from the published rate or fee schedule, and any other terms
or conditions applicable to that service.
b. The scope of information technology goods and information services to be provided
are limited to the following:
A. Provide one unit space in the Meet-Me-Room rack to mount the COA network
Interlocal Agreement between Snohomish County and the City of Arlington
Page 3
equipment in the SCDIS data center, and
B. Provide for four cross-connects to connect to other agencies or services
located in the SCDIS datacenter, and
C. Other functions as may be mutually agreeable.
2. Treatment of Assets. Computer application programs and other software systems furnished
to COA by SCDIS are furnished on an "as is" basis with no representations or warranties
regarding use or results including any warranties of merchantability or fitness for a
particular purpose, unless indicated in an SWO for service.
Title to all property furnished by SCDIS shall remain in SCDIS. Title to all property
purchased by the COA for which COA is not reimbursed by SCDIS shall remain in COA.
Title to all property purchased by COA for which COA is reimbursed by SCDIS and is used
as a component of services provided under this Agreement shall pass to and vest in SCDIS
upon completion, termination, or cancellation of the relevant SWO or this Agreement.
Any property of SCDIS furnished to the COA shall, unless otherwise provided in this
contract, or approved by SCDIS, be used only for the performance of this Agreement or a
SWO. The COA shall be responsible for any loss or damage to SCDIS property that
SCDIS furnishes to the COA.
If SCDIS property is lost, destroyed, or damaged, the COA shall immediately notify the
SCDIS and shall take all reasonable steps to protect the property from further damage.
3. Surrender of Property. The COA shall surrender to SCDIS all property of SCDIS upon
completion, termination, or cancellation of this Agreement. Conversely, SCDIS shall
surrender to COA all property of COA upon completion, termination, or cancellation of this
Agreement.
Interlocal Agreement between Snohomish County and the City of Arlington
Page 4
4. Time of Performance. Pursuant to RCW 39.34.040 this Agreement shall become effective
on October 4, 2015 and by either (a) listing of the Agreement by subject on either party’s
web site or (b) recording of the Agreement with the Snohomish County Auditor. The
Agreement shall remain in force for a period up to five (5) years, unless terminated earlier
by either party upon ninety (90) days prior written notice to the other party.
5. Compensation: COA may request an estimate or quotation of cost for proposed
information technology goods or information processing services from SCDIS. Specific
agreements addressing costs, term, schedules, and other factors will be described in an
associated SWO developed from initial estimates or quotations.
COA will pay SCDIS for services provided hereunder and as set out in SWOs.
Charges for information technology, goods and information processing services under this
Agreement shall be based on the current published rate or fee schedule of the SCDIS in
effect on the date of execution of this Agreement, unless the specific quotation described in
the SWO provides otherwise. Unless the SWO provides for a fixed rate or a different
methodology to change a specific rate and/or fee, Rate and Fee schedules are subject to
change at the discretion of the SCDIS, and shall be effective sixty (60) days after written
notice of change is provided to the COA, postage paid in the US mail.
The SCDIS will submit an invoice, or advice of charge, to COA annually for the monthly
recurring costs of the services outlined in the SWO. Payment is due in full upon receipt of
the invoice by COA and becomes delinquent thirty (30) days thereafter.
A late payment fee may be applied to any remaining balance sixty (60) days after receipt of
invoice. Late payment charges, if any, will be imposed on the unpaid balance at a rate of
one percent (1%) per month. SWOs with balances more than ninety (90) days past due may
be terminated and services discontinued. Amounts disputed by the COA under the Section
7 of this Agreement are not subject to late payment charges.
Interlocal Agreement between Snohomish County and the City of Arlington
Page 5
6. Obligations of COA are as follows: As to all new COA acquisitions of any information
technology equipment, software or systems to be serviced by SCDIS under this Agreement,
COA shall undertake such acquisitions in accordance with guidelines, standards or
procedures established by SCDIS and shall secure written concurrence for any such
procurement from the County Executive or his/her designee.
COA shall make payment to SCDIS of all submitted invoices or advices of charge pursuant
to Section 5 of this Agreement.
7. Mutual Covenants: COA will promptly notify the SCDIS in writing of issues regarding
invoices, or of services which COA believes do not conform with the agreed upon terms of
this Agreement and/or SWO, within thirty (30) days of receipt of invoice or performance of
services whichever occurs later. Failure to give written notice within thirty (30) days after
receipt of invoice or performance of services constitutes waiver of any objection to services
or invoices.
The parties shall attempt to resolve any issues arising under this Agreement and/ or any
applicable SWO through negotiation and consultations. If that fails, the parties will seek to
resolve disputes through the aid of a mutually selected, independent third party.
This Agreement may only be modified by a written amendment effective upon execution by
both COA and SCDIS. SWOs may only be modified by written agreement of the parties.
Both parties understand the SCDIS retains discretion regarding the operation and allocation
of the aggregate information processing capacity at its disposal, including the capacity
covered by this Agreement. SCDIS agrees to allocate sufficient capacity to meet COA’s
processing requirements as of the execution of this Agreement.
8. SCDIS Review/Approval: Upon submittal of any request to execute a SWO or to perform
optional services under any executed SWO, SCDIS may, following review by the SCDIS,
agree to perform such work or reject it, or request such modification or additions as it
Interlocal Agreement between Snohomish County and the City of Arlington
Page 6
deems appropriate;
At the outset of performance of each SWO, or during performance of the SWO to the extent
the same is modified by the Parties, SCDIS will either accept or reject COA systems and
services as listed in the SWO. SCDIS will not bill COA until SCDIS has accepted service
and/or system delivery responsibility. COA is not required to pay for services or systems
until SCDIS accepts delivery responsibility for those services and/or systems.
9. Access to Books/Records: Each Party may, at reasonable times, and upon prior notification
inspect the records of the other party relating to performance of this Agreement. SCDIS and
COA shall keep all records required by this contract in accordance with statutory archival
requirements.
10. Indemnification and Hold Harmless: Subject to the liability limitation stated in Section 11
of this Agreement, COA shall hold harmless, indemnify, and defend, at its own expense,
SCDIS, its elected and appointed officials, officers, employees and agents, from any loss or
claim for damages of any nature whatsoever, arising out of COA’s performance of this
Agreement, including claims by COA’s employees or third parties, except for those losses
or claims for damages solely caused by the negligence or willful misconduct of SCDIS, its
elected and appointed officials, officers, employees or agents.
Subject to the liability limitations stated in Section 11 of this Agreement, SCDIS shall hold
harmless, indemnify, and defend, at its own expense COA, its elected and appointed
officials, officers, employees and agents, from any loss or claim for damages of any nature
whatsoever, arising out of SCDIS’s performance of this Agreement, including claims by
SCDIS employees or third parties, except for those losses or claims for damages solely
caused by the negligence or willful misconduct of COA, its elected and appointed officials,
officers, employees or agents.
Subject to the liability limitations stated in Section 11 of this Agreement, in the event of
Interlocal Agreement between Snohomish County and the City of Arlington
Page 7
liability for damages of any nature whatsoever arising out of the performance of this
Agreement by COA and SCDIS, including claims by COA’s and SCDIS’s own officers,
officials, employees, agents, volunteers, or third parties, caused by or resulting from the
concurrent negligence of COA and SCDIS, their officers, officials, employees, agents and
volunteers, each party’s liability hereunder shall only be to the extent of that party’s
negligence.
11. Limitation of Liability: In no event will SCDIS or COA be liable for any special,
consequential, indirect, punitive or incidental damages, including but not limited to loss of
data, loss of revenue, or loss of profits, arising out of or in connection with the performance
of SCDIS or COA under this Agreement or any SWO hereunder, even if SCDIS or COA
has been advised of the possibility of such damages.
12. Compliance with Laws: SCDIS and COA shall comply with all applicable federal, state
and local laws, rules, and regulations in performing this Agreement. COA will comply with
SCDIS procedures and policies related to technology management and use of applicable
County systems, applications and services.
13. Non-assignment: SCDIS and COA shall not assign any of the rights, duties, or obligations
covered by this Agreement without the prior express written request and consent of each
party.
14. Conflicts between Attachments and Text: Should any conflicts exist between any attached
exhibit or SWO and the text of this Agreement, the text of this Agreement shall prevail.
15. Interlocal Cooperation Act (Chapter 39.34 RCW): The purpose of this Agreement is to
allow SCDIS to provide a variety of information technology services to COA as needed
over a five (5) year term. SWOs will be executed by both parties as necessary and will
describe the work to be done and their associated costs. The parties agree that no separate
legal or administrative entities are necessary to carry out this Agreement. The parties agree
Interlocal Agreement between Snohomish County and the City of Arlington
Page 8
that it is not necessary to appoint an administrator or joint board to oversee the
implementation of this Agreement. However, should a court of competent jurisdiction deem
such an administrator or joint board necessary for purposes of the Interlocal Cooperation
Act, Ch. 39.34 RCW, an administrator or joint board will be established by mutual
agreement of the parties. Except as expressly provided to the contrary in this Agreement,
any real or personal property used or acquired by either party in connection with the
performance of this Agreement will remain the sole property of such party, and the other
party shall have no interest therein.
16. Governing Law and Venue: This Agreement shall be governed by the laws of the State of
Washington and any lawsuit regarding this contract must be brought in Snohomish County
Superior Court, Washington.
17. Public Records Act: This Agreement and all public records associated with this Agreement
shall be available from the County for inspection and copying by the public where required
by the Public Records Act, Chapter 42.56 RCW (the “Act”). To the extent that public
records then in the custody of COA are needed for the County to respond to a request under
the Act, as determined by the County, COA agrees to make them promptly available to the
County. If COA considers any portion of any record provided to the County under this
Agreement, whether in electronic or hard copy form, to be protected from disclosure under
law, COA shall clearly identify any specific information that it claims to be confidential or
proprietary. If the County receives a request under the Act to inspect or copy the
information so identified by COA and the County determines that release of the information
is required by the Act or otherwise appropriate, the County’s sole obligations shall be to
notify COA (a) of the request and (b) of the date that such information will be released to
the requester unless COA obtains a court order to enjoin that disclosure pursuant to RCW
42.56.540. If COA fails to timely obtain a court order enjoining disclosure, the County will
release the requested information on the date specified.
Interlocal Agreement between Snohomish County and the City of Arlington
Page 9
The County has, and by this section assumes, no obligation on behalf of COA to claim any
exemption from disclosure under the Act. The County shall not be liable to COA for
releasing records not clearly identified by COA as confidential or proprietary. The County
shall not be liable to COA for any records that the County releases in compliance with this
section or in compliance with an order of a court of competent jurisdiction.
18. Severability: Should any clause, phrase, sentence or paragraph of this Agreement be
declared invalid or void, the remaining provisions of this Agreement shall remain in full
force and effect.
19. Recording: The parties may file this Agreement with the Snohomish County Auditor
pursuant to RCW 39.34.040 or list the Agreement by subject on either party’s web site.
“SCDIS” “COA”
SNOHOMISH COUNTY City of Arlington
By: By:
County Executive Date Mayor Date
Approval Recommended:
______________________________
Gage Andrews, Director
Snohomish County Department of Information Services
Approved as to Form Only:
______________________________ ___________________________
Deputy Prosecuting Attorney City of Arlington Attorney
EXHIBIT A, SCDIS/ COA SWO-001-15
1 of 5
Supplemental Work Order (#SWO-001-15 COA)
Fiber Connectivity between the City of Arlington and SCDIS
This Supplemental Work Order (SWO) is executed between Snohomish County, through its Department
of Information Services (the “County” or “SCDIS”), and City of Arlington (“COA”) pursuant to the
terms and conditions of that certain Interlocal Agreement between the City of Arlington and Snohomish
County to Provide Information Technology Services (IMA) dated as of ______________, 2015. The
parties acknowledge they have read and understand the terms and conditions therein. All rights and
obligations of the parties shall be subject to and governed by the terms of the IMA. This SWO sets forth
the obligations of the parties with respect to SCDIS’s provision of information services to COA. This
SWO also serves as the Service Level Agreement between COA and SCDIS.
1. Purpose: The purpose of this SWO is for SCDIS to provide COA supplemental information
technology services as specified in Appendix A.
2. Scope of Work: The specific services covered by this SWO include:
a. The “primary” items listed in Appendix A – Services Listing, attached hereto and by this
reference made a part of this SWO, and any item directly “associated” with the primary
items after acceptance by SCDIS, per terms of section #1 of Attachment A of this SWO;
and
b. The “Basic Services” described in Appendix B, attached hereto and by this reference
made a part of this SWO.
3. Term and Termination: The term of this SWO is effective upon the date of execution by both
parties for the period of the IMA unless terminated upon written notification to the other party.
Either party may terminate this SWO upon ninety (90) day’s written notification to the other party.
In the event the IMA is terminated, this SWO shall also terminate on the IMA termination date.
4. Prohibited Use of Services: COA shall not use any service provided within this SWO in a manner
which SCDIS reasonably determines may adversely affect Snohomish County information systems,
or other Snohomish County customers, the integrity and operations of Snohomish County’s business,
or Snohomish County’s ability to provide services to other Snohomish County customers.
5. Authority to Monitor Services: SCDIS has the right, but not the obligation, to monitor any activity
and content associated with the use of the services. SCDIS may cooperate with law enforcement
agencies in any investigation related to the use of a Snohomish County Service and investigate any
complaint or reported violation of law or Snohomish County policies and take any action it deems
appropriate. Such action may include, but is not limited to, issuing warnings, suspension or
termination of a service, removal of materials on a Snohomish County-hosted web site, and
EXHIBIT A, SCDIS/ COA SWO-001-15
2 of 5
disclosure of information to law enforcement agencies, including but not limited to user contact
details, IP addressing and traffic information, usage history and posted content, in response to
requests SCDIS reasonably deems to be legally enforceable.
6. Resale of Snohomish County Services: COA shall not resell or provide free of charge any service
to any third party without first entering into a Contract for Service with SCDIS which permits these
activities.
7. Designated Points of Contact and Escalation Points. SCDIS’s designated point of contact for
COA to request support services, contact Service personnel, request problem status updates, and
receive problem resolutions is via the SCDIS Service Desk at (425) 388-3378, Monday – Friday,
7:30 a.m. – 5:00 p.m. Schedule is subject to change by written notice from SCDIS.
SCDIS Contacts and Escalation Points:
Service Desk 425-388-3378
Service Desk Supervisor 425-388-3938
Networking / Telecom Supervisor (Secondary) 425-388-3938
Client Services Supervisor 425-388-3114
Systems Manager (Primary) 425-388-7171
Technology Coordinator 425-388-3904
Director: 425-388-3730
FAX: 425-388-3999
COA’s designated point of contact for SCDIS to send invoices, problems solve, and otherwise
conduct business shall be:
COA Primary Contact: Bryan Terry, IT Manager
360-403-4610
bterry@arlingtonwa.gov
Additional COA staff members: [NAME AND TITLE]
[PHONE]
[E-MAIL]
[NAME AND TITLE]
[PHONE]
[E-MAIL]
8. Payment for Services: SCDIS will invoice COA for these services on a yearly basis for the monthly
recurring costs of the Network / Integration services deliverables as specified in Appendix A of this
Commented [LB1]: These are not required, but available if you
have other personnel to list on this SWO.
EXHIBIT A, SCDIS/ COA SWO-001-15
3 of 5
SWO. Payment of invoices shall occur within net thirty (30) days from receipt of invoice. A late
payment fee may be applied to any remaining balance sixty (60) days after receipt of invoice. Late
payment charges, if any, will be imposed on the unpaid balance at a rate of one percent (1%) per
month. SWO’s with balances more than ninety (90) days past due may be terminated and services
discontinued.
9. Declined Equipment: No equipment is provided by this SWO. All equipment maintenance is the
responsibility of COA
10. Pricing and Service Fees: The pricing and fee schedule for services provided by SCDIS are
outlined in Appendix A of this SWO.
11. Modifications / Changes: This SWO may be modified at any time upon mutual written agreement
of the parties. All such modifications will be made as an amendment to this SWO and will take
precedence over the original SWO.
12. Order of Precedence: If there is a conflict between this SWO and the IMA, the conflict will be
resolved by giving precedence first to the IMA.
13. Assignment: Neither party shall assign any of the rights, duties, or obligations covered by this SWO
without the prior express written request and consent of each party.
14. Notices: Notices and other communications between SCDIS and COA that are required by or
specified in this SWO may be delivered by electronic mail. Communications related to this SWO
may be directed to Snohomish County Department of Information Services at: SIS-
Telecommunications@snoco.org. COA shall provide SCDIS with a valid email address to be used
by SCDIS for communications related to this SWO and shall update that address as needed. SCDIS
shall fulfill its obligations under this SWO by providing COA with notice at the email address most
recently provided by COA for use in providing notices pursuant to this SWO.
15. Responsibilities and Service Level Expectations:
a. SCDIS Responsibilities:
i. Provide COA’s fiber vendor a termination point for a single pair of single mode fiber.
ii. Provide COA one (1) unit of rack space and UPS power in SCDIS’s Data Center for
an Ethernet switch.
iii. Provide path for fiber or single mode fiber between termination point and COA’s
equipment.
iv. SCDIS takes no ownership regarding the repair of COA owned equipment
v. SCDIS will provide escorted access to the Network Operations Center (NOC)
between the hours of 6:00 am and 12:00 am Monday through Friday and 7:00 am to
3:00 pm on Saturdays. Access to Network Operations Center after hours or on
Sundays will result in a minimum three (3) hour charge at one hundred dollars
($100.00) per hour. An additional two hundred dollars ($200.00) per-incident will be
charged as a flat fee for each after-hours incident management/access and response in
EXHIBIT A, SCDIS/ COA SWO-001-15
4 of 5
excess of twelve (12) hours. COA can contact SCDIS at 425-388-3378 for access to
the facility.
b. COA Responsibilities
i. Provide fiber connectivity between COA and SCDIS data facilities.
ii. Provide Ethernet Switching equipment for one (1) unit of rack space within SCDIS
Data Center.
iii. Provide maintenance of Ethernet Switching equipment.
16. Emergency Response: Emergency shall mean network outage, multi-user outage/critical event, or
when COA is unable to conduct business.
a. Response Time 2 Hours
b. COA shall make contact with the SCDIS Service Desk upon discovery of an event to
notify SCDIS of the event. The notification to the Service Desk will initiate the SCDIS response.
SCDIS shall respond to the incident within the response time indicated and escalate the problem
as necessary to achieve resolution. SCDIS will schedule network operations access as necessary.
17. Priority Problem Response: Priority problem shall mean network impairment, or when COA is still
able to conduct business but no practical workaround exists.
a. Response Time 3 Hours
b. COA shall make contact with the SCDIS Service Desk upon discovery of an event to notify
SCDIS of the event. The notification to the Service Desk will initiate the SCDIS response.
SCDIS shall respond to the incident within the response time indicated and escalate the
problem as necessary to achieve resolution. SCDIS will schedule network operations access
as necessary.
18. Routine Response: Routine response shall mean that the user is inconvenienced, or non-mission-
critical application is impaired and a practical workaround exists.
a. Response Time 3 Days (Maximum)
b. COA shall make contact with the SCDIS Service Desk to notify SCDIS of the event. The
notification to the Service Desk will initiate the SCDIS response. SCDIS shall respond to the
incident when all other service requests of a higher priority have been answered, and SCDIS
shall make every effort to respond within three (3) business days of receiving notification of
the problem. This category includes, but is not limited to, training issues, minor operational
issues, and minor system inconveniences.
19. SWO Management: Unless otherwise indicated, all correspondence regarding this SWO should be
directed to:
EXHIBIT A, SCDIS/ COA SWO-001-15
5 of 5
COA Primary Contact: Bryan Terry, IT Manager
238 N Olympic Avenue
Arlington, WA 98223
(360) 403-4610
bterry@arlingtonwa.gov
SCDIS Primary Contact: JD Braathen, Telecom Network Engineering Supervisor
Snohomish County
Department of Information Services
3000 Rockefeller Avenue, M/S 709
Everett, WA 98201
(425) 388-7171
JD.Braathen@snoco.org
By their signatures, SCDIS and COA hereby acknowledge and accept the terms and conditions of this SWO.
Approved
Approved
City of Arlington Snohomish County
Signature Signature
Print or Type Name Print or Type Name
Title Date Title Date
EXHIBIT A, SCDIS/ COA SWO-001-15
A-1
Appendix A to Exhibit A- SWO COA Services List and Summary Annual Costs
SCDIS will provide the following services at the prepaid support rate identified below. Each after-hours request
has a 3 hour minimum charge at $100.00 per hour. An additional two hundred dollars ($200.00) per-incident will
be charged as a flat fee for each after-hours incident that exceeds twelve (12) hours in duration. (Access to Data
Center/SCDIS Assistance after hours).
Note: Access during normal business hours will be covered under the Net Equipment Hosting service.
Network Services:
Services Function and Identification Qty Date of
Activation LOC Charge
Each
Monthly
Charge
Annual
charge
Net Equipment Hosting 1
Rack Unit Space, first 4
cross connects
Connectivity/Equipment
hosting 12 01/01/2009 SCDIS
$50.00 $600.00
SWO-001-15 - Total Recurring Charges: $50.00 $600.00
Optional Support Services:
Services Owner Function and Identification Qty Date of
Activation LOC Hourly
Charge
Annual
charge
Net Equipment Access Credit After Hours Access to
Equipment 12 1/1/2009 SCDIS $75 $900.00
Fixed Charges: $900.00
Services Owner Function and Identification Qty Date of
Activation LOC Monthly
Charge
Annual
charge
Additional Cross Connects Cross Connects 6 1/1/2009 SCDIS $25 $300.00
$300.00
EXHIBIT A, SCDIS/ COA SWO-001-15
B-1
Appendix B to Exhibit A – SWO Basic Services
Basic Services shall include co-location of COA equipment within the Snohomish County Data
Center. Co-location space has been established for Ethernet switching equipment and consists of
1 rack unit.
Hours of Service:
Interactive: Monday through Friday 8:00AM through 5:00PM
Maintenance: Monday through Friday *8:00AM through 5:00PM
*Note: Saturday, Sunday, & Holidays Not Applicable. Resources may not always be available
due to emergency and/or other contingencies.
Scheduled Outage for Maintenance: Each Saturday between 7:00 am and 12:00 pm is
scheduled for regular maintenance. This is essential to network health. Intermittent outages will
occur during this period. If for some reason COA will be working during those periods, then
please contact SCDIS’s Service Desk at 425-388-3378.
Network Services Infrastructure
Support Services and Maintenance
SCDIS shall provide support services and maintenance on SCDIS owned equipment as needed
for standard transport services. This support and maintenance also includes all time and materials
necessary to return this service and its associated equipment to working condition upon failure.
These devices and transports will be owned, operated and configured by SCDIS.
Network Equipment Hosting
SCDIS shall provide data center net equipment hosting of COA owned equipment and transports
in order to access SCDIS standard transport services: It will be incumbent on COA to return this
service and its associated equipment to working condition upon failure. These devices and
transports will be owned, operated and configured by the COA.
Purchase, Delivery and Installation
COA shall purchase, prepare and deliver mutually agreed upon Ethernet switching equipment for
placement in the Snohomish County Data Center.
EXHIBIT A, SCDIS/ COA SWO-001-15
B-2
Warranty Repair Assistance
COA shall be solely responsible for warranty and repair of COA owned equipment.
Help-Desk Dispatch and Telephone Support
SCDIS shall provide a single-point service to report suspected SCDIS problems which might
involve SCDIS owned equipment and transports and to assist with Snohomish County Data
Center access and escort arrangements.
Logging calls and dispatching the appropriate resources as necessary for on-site
resolution/escort.
Provide telephone support to assist COA in the restoration of SCDIS contracted services.
COA shall utilize this service to help insure that requests for assistance are proactively tracked
and managed consistent with practices of SCDIS.
Basic Assistance
Basic assistance is limited to efforts deemed reasonable by SCDIS to encourage and promote the
sharing of knowledge and information consistent with building cooperative services of interest to
both the COA and SCDIS.
In the event that SCDIS deems requests for assistance are beyond the scope of this SWO, SCDIS
will work with COA to develop and recommend approaches to meet COA requirements.
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
B
COUNCIL MEETING DATE:
August 10, 2015
SUBJECT:
(Draft) Snohomish County-City of Arlington Traffic Mitigation Agreement for road impacts due to the
North County Recycling and Transfer Station (NCRTS) operations
ATTACHMENTS:
Draft Traffic Mitigation Agreement (2016-2020)
DEPARTMENT OF ORIGIN
Public Works Department – Jim Kelly
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Renewal of a five year traffic mitigation agreement between Snohomish County and the City of
Arlington for road impacts due to operation of the North County Recycling and Transfer Station
(NCRTS)
HISTORY:
In 1992 the Cit of Arlin ton and Snohomish Count entered into a “Settlement and Miti ation
Agreement” to resolve various traffic mitigation issues related to the operation of the County’s North
County Recycling and Transfer Station (NCRTS). This agreement has been since renewed
continuously on a five year cycle. The city receives roughly $30,000 per year and it is deposited to the
street fund.
In 2011 the Council approved a five year extension that is set to expire in December 2015. A new
mitigation agreement for the period 2016-2020 has been negotiated with the County. As with previous
agreements, mitigation rates are based on hauled tonnage and are tied to the WSDOT Construction
Cost Index (CCI). New with this agreement is the addition of a computer generated map highlighting
the haul routes and an increase in the mitigated haul route distance from 1.7 miles to 1.8 miles.
ALTERNATIVES
Remand to staff for further consideration.
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
B
RECOMMENDED MOTION:
Workshop; discussion only. At the August 17, 2015 council meeting staff will recommend: “I move to
authorize City staff to enter into a new mitigation agreement with Snohomish County for the NCRTS
mitigation agreement and authorize the mayor to sign, pending final review by the City Attorney. “
City of Arlington
Council Agenda Bill
Item:
WS #3
Attachment
C
COUNCIL MEETING DATE:
August 10, 2015
SUBJECT:
Authority to bid the Smokey Point Safety Improvement Project
ATTACHMENTS:
Project Vicinity Map and Scope of Work
DEPARTMENT OF ORIGIN
Public Works –Eric Scott
EXPENDITURES REQUESTED: $ 52,000 (ESTIMATE)
BUDGET CATEGORY: Grant Funded/City Transportation Fund
LEGAL REVIEW:
DESCRIPTION:
Staff is requesting authority to advertise for bid the Smokey Point Safety Improvement Project
budgeted for 2015.
HISTORY:
In 2012 the City of Arlington was awarded $44,000 from the 2012 City Safety Program through the
Federal Highway Safety Improvement Program. The grant was a joint effort between Marysville and
Arlington. Funds must be obligated by September 30, 2015.
Public Works is upgrading two intersections on Smokey Point Blvd to improve vehicle movement,
vehicle safety and pedestrian safety. The intersections are at 169th and Smokey Point Blvd, and 174th
and Smokey Point Blvd. Safety improvements include upgrading pedestrian displays with timed
countdowns at 169th St, and upgrading mast arm street name signs to current size, lettering style and
retroreflectivity standards at both intersections. ADA ramps will be replaced at 169th St to meet ADA
standards.
Estimated Construction Costs
ADA Ramp Replacement $ 40,000
Signalization $ 12,000
Total Construction Cost $ 52,000
Grant $ 44,000
City of Arlington $ 8,000
Total Funding $ 52,000
City of Arlington
Council Agenda Bill
Item:
WS #3
Attachment
C
ALTERNATIVES
Remand to staff for additional information
Table pending additional discussion
RECOMMENDED MOTION:
Workshop only, no action requested. At the August 17th Council Meeting, staff will recommend the
motion, “I move to grant authority to bid the Smokey Point Safety Improvement Project, pending final
review by the City Attorney.”
8/5/2015
1) Add retroreflective tape to
signal backer plates
(6 plates‐3 lights)
(2 plates‐4 lights)
2) Replace street name signs
(2 D1‐1 signs)
(4 D1‐1a signs)
1) Add retroreflective tape to
signal backer plates
(12 plates‐3 lights)
2) Replace street name signs
(4 D1‐1 signs)
3) Add countdown pedestrian
signal heads
(4 heads)
4) Add APS push buttons for
pedestrian crossings
(1 button on existing pole,
3 buttons on new poles)
5) Add remote pedestrian
push button poles
(3 locations)
6) Replace NW and SW ADA
ramps
(3 ramps)
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